The School District of Palm Beach County FY13 Summer Program ...

The School District of Palm Beach County 

FY13 Summer Program Implementation 

Manual 

Summer School Sites 

Summer School Contacts 

Training Dates 

Hiring Procedures 

Voluntary Prekindergarten 

Third Grade Summer Reading Academy 

ESOL Summer Programs 

Elementary School Summer School/Extended School Year 

Middle School Summer School/Extended School Year 

High School Summer School/Extended School Year 

Summer Camps 

E. Wayne Gent, Superintendent 

Janis Andrews, Ed. D., Chief Academic Officer 

Michael Burke, Chief Operating Officer 

The School District of Palm Beach County-Rated “A” by the Florida Department of 

Education 2005-2012 

“Home of Florida’s first LEED Certified School” 

www.palmbeachschools.org 

The District of Palm Beach County is an Equal Education Opportunity Provider and Employer

FY13 SUMMER SCHOOL/EXTENDED SCHOOL YEAR 

TABLE OF CONTENTS 

Summer School Sites ............................................................................................................................................................... I 

Summer School Contacts ....................................................................................................................................................... II 

Training Dates .......................................................................................................................................................................... III 

Guidelines for Hiring .............................................................................................................................................................. VI 

Summer VPK Education Program ....................................................................................................................................... V 

Third Grade Summer Reading Academy ........................................................................................................................ VI 

ESOL Summer Programs…………………………………………………………………………………………………………………….VII 

Elementary School Summer School/Extended School Year …………………………………………………………….. VIII 

Middle School Summer School/Extended School Year ………………………………………………………………………. IX 

High School Summer School/Extended School Year ……………………………………………………………………………X 

Summer Camps 

http://www.palmbeachschools.org/afterschoolprogramming/documents/SummerCampDirectory.pdf

PROGRAM SITES 


With School Location Numbers and Programs Offered 

*All District High Schools will be offering e2020 (Edgenuity) on site for their students. 

I-1 

Elementary Schools 

Allamanda (0101) – ESE (K-5) 

Berkshire (0601)-ESE, SRA, & ESE Pre-K 

Binks Forest (2561) – ESE, SRA, & ESE Pre-K 

Citrus Cove (2041)-ESE & SRA 

D.D. Eisenhower (1541) – SRA & ESE (DHH K-5 & All North Area ESE Pre-K) 

Diamond View (3261)- ESE, SRA, & ESE Pre-K DHH 

Discovery Key (2721) -ESE & SRA 

Egret Lake (2101) – ESE, SRA, & ESE Pre-K 

Forest Park ( 0831) – SRA & ESE 

Grassy Waters (3351) – ESE, SRA, & ESE Pre-K 

H.L. Johnson (1761) – ESE, SRA, & ESE Pre-K 

J.C. Mitchell ( 0931) –ESE & SRA 

North Grade (0681) - ESE & SRA 

Pahokee (1101) – ESE, SRA, & ESE Pre-K 

Verde (1661) – SRA & ESE 

Washington (0191) - ESE (K-5) & SRA 

Middle Schools 

Boca Raton Community High School (0961)- ESE & ESOL (8th grade) 

Palm Beach Gardens High School (1371)- ESOL (8th grade) 

John F. Kennedy (0201) - ESE (MS) 

John I. Leonard High School (1361) - ESE & ESOL ( 8th grade) 

Pahokee Middle(1771) – ESE & ESOL (8th grade) 

Wellington High (2191) - ESE & ESOL (8th grade)

Voluntary Prekindergarten Education Program (VPK) 

I-2 

Village Academy (2811) 

High Schools 

Boca Raton Community (0961) – ESE (MS & HS), ESOL(MS & HS), & Driver Ed 

John I. Leonard (1361) –ESE (MS & HS), ESOL (MS & HS), & Driver Ed 

Pahokee Middle (1771)– ESE (MS & HS), ESOL (MS & HS), & Driver Ed 

Palm Beach Gardens Community (1371) – ESE (HS), ESOL(MS & HS), & Driver Ed 

Wellington High (2191) – ESE (MS & HS), ESOL( MS & HS), & Driver Ed 

William T. Dwyer High School (2201)-ESE 

ESE Special Day Schools 

Indian Ridge (2411) 

Royal Palm School (1801)-ESE & ESE Pre-K 

Educational Alternatives/DJJ 

Crossroads Academy (3101) 

Gold Coast Community School (1641) 

Highridge Family Center (3024) 

Turning Points (0842)

SCHOOL SITE AND FEEDER SCHOOLS BY AREA 


AREA 1 

Forest Park J.C. Mitchell Verde 

I-3 

SRA & ESE SRA & ESE SRA & ESE 

Banyan Creek Addison Mizner Coral Sunset 

Crosspointe Boca El. Del Prado 

Forest Park Calusa Hammock Pointe 

Galaxy J.C Mitchell Sandpiper Shores 

Poinciana Morikami Sunrise Park 

Plumosa Orchard View Verde 

Rolling Green Pine Grove Waters’ Edge 

S.D. Spady Village Academy Whispering Pines 

Village Academy 

Voluntary Prekindergarten Education Program (VPK) 

Serves Boca Raton and Delray Beach schools 

Middle School Site 

Boca Raton Community High School-ESE 

Boca Raton M.S. 

Carver 

Don Estridge High Tech 

Eagles Landing 

Loggers Run 

Odyssey 

Omni 

Village Academy

I-4 

High School Site 

Boca Raton Community High 

ESE (MS & HS), ESOL( MS & HS), & Driver Ed 

Atlantic 

Boca Raton H.S. 

Boynton Beach 

Olympic Heights 

Spanish River 


West Boca Raton Community 

All Area 1 High Schools will be offering e2020 (Edgenuity) on site for their students. 


Crossroads Academy 

Gold Coast Community School 

Highridge Family Center 

Turning Points

SCHOOL SITES AND FEEDER SCHOOLS BY AREA 


AREA 2 

Elementary School Sites 

I-5 

Citrus Cove 

ESE & SRA 

Diamond View 

ESE, SRA, & ESE Pre-K DHH 

Discovery Key 

ESE & SRA 

North Grade 

ESE & SRA 

Barton Diamond View Coral Reef CO Taylor 

Citrus Cove Forest Hill Crystal Lake Highland 

Freedom Shores Greenacres Discovery Key North Grade 

Hidden Oaks Heritage Hagen Road Palm Springs 

Lantana Indian Pines Manatee South Grade 

Starlight Cove Liberty Park Sunset Palms 

Starlight Cove 


John I. Leonard ESE (MS) 

Christa McAuliffe 

Congress 

L.C. Swain 

Lake Worth 

Lantana 

Okeeheelee 

Palm Springs 

Tradewinds 

Woodlands 

High School Site 

John I. Leonard High - ESE(MS & HS), ESOL(MS & HS) & Driver Ed 

Forest Hill 

John I. Leonard 

Santaluces 

Park Vista 

Lake Worth 

sc All Area 2 High Schools will be offering e2020 (Edgenuity) on site for its students. H 

s will be (for its students

ESE Special Days School 

I-6 

Indian Ridge 

Royal Palm School - ESE & Pre K ESE 





Turning Points



AREA 3 

Elementary Sites 

I-7 

Pahokee 

ESE & SRA, & ESE Pre-K 

Binks Forest 


H. L. Johnson (Area 5) 


Belle Glade Binks Forest Acreage Pines 

Glade View Elbridge Gale Frontier 

Gove Equestrian Trails Golden Grove 

KEC/Canal Point New Horizons Pierce Hammock 

Pahokee 

Pioneer Park 

Panther Run 

Wellington 

Rosenwald 

Middle School Sites 

Pakokee Middle 

ESE (MS) & ESOL (8 th Grade) 

Wellington High 


Lake Shore Middle Crestwood Middle (Area 5) 

Pahokee Middle 

Emerald Cove 

Osceola Creek Middle 

Polo Park Middle 

Wellington Landings 

Western Pines Middle 

High School Sites 

Pahokee Middle 

ESE(MS & HS), ESOL (MS & HS), & Driver Ed 

Glades Central High 


ESE (MS & HS), ESOL (MS &HS), & Driver Ed 

Palm Beach Central 

Pahokee High Royal Palm Beach High (Area 5) 

Seminole Ridge 


All Area 3 High Schools will be offering e2020 (Edgenuity) on site for its students.


I-8 

Indian Ridge 

Royal Palm School - ESE & Pre K ESE 





Turning Points



AREA 4 


I-9 

Egret Lake 

ESE & SRA 

Washington 

ESE (K-5) & SRA 

Allamanda 

ESE (K-5) 

D.D. Eisenhower 

SRA & ESE (DHH K-5 All 

North Area ESE Pre-K) 

Egret Lake Dr. Mary M. Bethune Allamanda Allamanda 

Pleasant City Grove Park Beacon Cove Beacon Cove 

Roosevelt Lincoln D.D. Eisenhower D.D. Eisenhower 

Seminole Trails Northboro Jerry Thomas Jerry Thomas 

UB Kinsey/Palmview Northmore Jupiter Jupiter 

Westward Washington Jupiter Farms Jupiter Farms 

West Riviera Lake Park Lake Park 

Lighthouse 

Limestone Creek 

Marsh Point 

North Palm Beach 

Palm Beach Gardens 

Timber Trace 

Lighthouse 


Marsh Point 



Timber Trace 


John F. Kennedy ESE (MS) 

Bak Middle School of the Arts 

Bear Lakes 

H.L. Watkins 

Independence 

Jeaga (Area 5) 

John F. Kennedy 

Jupiter 

Roosevelt (Area 5) 

Watson B. Duncan


I-10 

William T. Dwyer 

ESE Only 

Jupiter 


Palm Beach Lakes 


Jupiter Middle 

Palm Beach Gardens Community High 

ESE (HS), ESOL (8 th Grade & HS) & Driver Ed 

Bak Middle School of the Arts 

Bear Lakes 

H.L. Watkins 

Independence 

John .F. Kennedy 

Jupiter Middle 

Jupiter High 


Palm Beach Lakes 

Suncoast 

Watson B. Duncan 


All Area 4 High Schools will be offering e2020 (Edgenuity) on site for its students. 


Indian Ridge 

Royal Palm School – ESE & Pre K ESE 





Turning Points



AREA 5 


I-11 

H.L. Johnson 

ESE, SRA, & ESE Pre-K 

Grassy Waters 


Berkshire 


Egret Lakes 


Cypress Trails Benoist Farms Berkshire Pleasant City 

H.L. Johnson Cholee Lake Belvedere Roosevelt Elem 

Loxahatchee Groves Everglades Hope-Centennial UB Kinsey/Palmview 

Royal Palm Beach Grassy Waters Meadow Park 

Acreage Pines (Area 3) Melaleuca Palm Beach Public 

Frontier (Area 3) West Gate Palmetto 

Golden Grove (Area 3) Wynnebrook South Olive 

Pierce Hammock (Area 3) 

Pine Jog 

John F. Kennedy 

ESE (MS) 

Middle School Sites 



John I. Leonard 

ESE (MS) & ESOL(8 th Grade) 

Jeaga Middle Crestwood Middle Conniston Middle 

Roosevelt Middle 


John I. Leonard High 

ESE (MS & HS) & ESOL (MS & HS), & Driver Ed 

Conniston Middle 

Alexander Dreyfoos SOA 

Forest Hill High School 

John I Leonard 

.Wellington High (Area 3) 

ESE (MS & HS), ESOL (MS & HS), & Driver Ed 

Royal Palm Beach High 

All Area 5 High Schools will be offering e2020 (Edgenuity) on site for its students.


I-12 

Indian Ridge 

Royal Palm School- ESE & Pre-K ESE 





Turning Points

FY13 SUMMER SCHOOL/EXTENDED SCHOOL YEAR CONTACTS 

II-1 

AREA CONTACT PERSON TELEPHONE 

NUMBER 

PX 

NUMBER 

INSTRUCTIONAL SUPPORT TEAM LEADERS 

Area 1 

Joe Peccia / Annmarie Giddings- 

Dilbert 

989-7572 87572 

Area 2 JeTawn Shannon 804-3254 83254 

Area 3 Viviane Ross/Maria Vaughan 996-4900 44900 

Area 4 Katrina Granger 494-1506 81506 

Area 5 Nina Dimke 681-3765 43765 

Third Grade Summer Reading Academy 

(SRA) 

Kim Stansell-Towe 

Jennifer Jones 

Linda Golightly 

963-3882 

963-8957 

963-8806 

43882 

48957 

48806 

Summer Voluntary Prekindergarten (VPK) M.J. Steele 969-5884 45884 

Summer Voluntary Prekindergarten (VPK Beverly Sears 434-8720 48720 

Summer School/MSCR Program Olivia Rogers 982-0925 50925 

Exceptional Student Education (ESE) Janice Miller 357-7561 47561 

Area 1 ESE Coordinator Debra Morick 381-2695 82695 

Area 2 ESE Coordinator Janice Coe 868-5301 55301 

Area 3 ESE Coordinator June Aversano 996-4991 44991 

Area 4 ESE Coordinator Kevin McCormick 494-1533 81533 

Area 5 ESE Coordinator Theresa Padro-Morel 792-9518 29518 

ADA/504 Debra Neeson Okell 434-8817 48817 

Budget Jason Elliott 357-7669 47669 

Compass Learning Technology Theresa Miller 434-8884 48884 

Driver Education Eric Stern 434-7450 47450 

E2020 (Edgenuity) 

Heidi Putre 

Leslie Terribile 

752-1238 

881-4767 

41238 

24767 

Educational Alternative/DJJ Diane Curtis 681-5945 55945 

FTE Information (IT) 

Kimberly Free (Elementary) 

Jason Smith 

(Secondary/Graduation) 

434-8168 

434-7390 

48168 

47390

II-2 

FY13 SUMMER SCHOOL/EXTENDED SCHOOL YEAR CONTACTS 

INSTRUCTIONAL SUPPORT TEAM LEADERS 


NUMBER 

PX 

NUMBER 

Graduation Ceremony Eric Stern 434-7450 47450 

Health Services Cathy Burns 494-1588 81588 

ITV/TEN Greg Kenney 738-2702 22702 

Library Media Services - K-12 

Instructional Materials 

Holly Anne Ruffner 684-5227 45227 

Maintenance and Operations Jim Kunard 687-7165 27165 

Multicultural Education Connie Berry 434-7348 47348 

Professional Library Hollyanne Ruffner 684-5227 45227 

Purchasing Sharon Swan 434-8214 48214 

School Counseling Services 

Judy Thomas- Elementary 

Amy Mazzocco-Middle 

434-8456 

432-6348 

48456 

86348 

Eunice Vivar-Greenfield-High 

434-8820 

48820 

School Food Services Pete Wood 383-2003 52003 

School Police Angelette Green 434-8155 48155 

Summer Camp/Afterschool Programming Michelle Amorim 640-1169 81169 

Supply Warehouse Mark Moon 882-8536 88536

DIVISION OF HUMAN RESOURCES 


CONTACTS 

AREA CONTACT PERSON AREA TELEPHONE 

NUMBER 

PX 

NUMBER 

II-3 

Director, Recruitment and Retention Mayra Stafford 434-8043 48043 

Recruitment and Retention Instructional Manager Tim Kubrick Area 1 649-6832 46832 

Instructional Recruitment and Retention 

Specialists 

Kelly D’Aoust 

Elaine Gallagher 

Matthew Temple 

Area 2 

Area 3 

Area 4 

357-7637 

649-6830 

357-7638 

47637 

46830 

46830 

Elaine Gallagher 

Area 5 

649-6830 

46830 

Recruitment and Retention Non-instructional 

Manager 

Maryse Glaze All Areas 434-8432 48432 

Employment Postings 

Beverly Eubanks 

434-8769 

48769 

Carolyn Clark 

434-8061 

48061 

Day to Day Substitutes Sue Walters 649-6809 46809 

Certification Paula Kelly Area 1 & 5 434-8145 48145 

Certification Maureen Crespo Area 2 & 5 434-8531 48531 

Certification Jacquelyn Richardson Area 3 & 5 434-8127 48127 

Certification Graciela Vazquez Area 4 & 5 434-8117 48530 

Administrative Postings Sue Walters 649-6809 46809 

Administrative Postings Nickla Greenaway 434-8043 48043

TRANSPORTATION 


CONTACTS 

II-4 


NUMBER 

PX 

NUMBER 

District-wide Transportation Call Center for parents/guardians 242-6565 56565 

Central Area Non-ESE 

Gary Mosley, Sr. Coordinator 242-6536 56536 

Clarinda Shabazz, Area Manager 242-6544 56544 

ESE ONLY East Facility Annette Coates, Sr. Coordinator 242-8310 58310 

(ESE for Central Area) Ron O’Hara, Area Manager 242-8326 58326 

North Area 

Alfred Griffin, Sr. Coordinator 

Ann Skakandy, Area Manager 

494-0056 

494-0072 

50056 

50072 

North ESE Shirley Reamsynder, Coord. 494-0059 50059 

South Area 

Faye Ingraham, Sr. Coordinator 

Charlotte Rolle, Area Manager 

738-9203 

738-9201 

59203 

59201 

South ESE Venetrice Jackson, Sr. Coord. 738-9202 59202 

West Area 

Annie Hunter, Sr. Coordinator 

(email is listed as Annie Watts 

George Pratt, Area Manager 

992-2105 

242-8364 

42105 

58364 

West ESE Glendale Bess, Coordinator 992-2127 42127 

Royal Palm Area 

Tammy Pierre, Sr. Coordinator 

George Pratt, Area Manager 

904-9082 

242-8364 

79082 

58364 

Royal Palm ESE Melissa Brown, Coordinator 904-9083 79083

TRAINING DATES 


DATE GROUP PURPOSE LOCATION 

III - 1 

5/02/13 VPK Administrators Mandatory- Site Administrator Training (policies, 

procedures & instruction) 

FHESC C-143 

7:30am – 8:15am 

5/02/13 All Summer 

School/ESY, VPK, 

SRA, ESOL Site 

Administrators 

05/02/13 All SRA Site 


(Mandatory) 

5/09/13 Middle School 

Course Recovery 

(MSCR) 

Coordinators 

Mandatory Site Administrator Training (policies, 

procedures & instruction) 

SRA Site Administrator Training 

(policies, procedures & instruction specific to SRA) 

Mandatory 8-day MSCR Coordinator Training 

(policies, procedures & instruction) 

FHESC-Thurber D 

8:30am – 11:30am 

FHESC -Thurber D 

12:00pm – 3:00pm 

FHESC - Thurber C 

4:30pm-6:00pm 

5/15/13 

5/22/13 

Middle School 


(MSCR) New 

Teacher Training 

Foundations Training for New MSCR Lab Teachers IBIS Lab #1 

8:30am-4:00pm 

5/23/13 High School STST Tech Training for e2020 (Edgenuity) labs Online training presentation to 

be sent via email 

5/29/13 Middle School 


(MSCR) Veteran 


6/07/13 e2020 (Edgenuity) 

Summer School 

Guidance 

Counselors 

Refresh and Update Training for Veteran MSCR Lab 

Teachers 

e2020 (Edgenuity) Updates to Summer School 

Procedures 

IBIS Lab #1 

Session 1: 

8:30am-11:30am 

Session 2: 

12:30pm-3:30pm 

Online training presentation to 

be sent via email 

6/07/13, 

6/10/13 or 

6/12/13 

(select one 

date) 

e2020 (Edgenuity) 

Summer School Lab 

Managers 

e2020 (Edgenuity) Updates and New User Training 

Palm Beach Virtual 

New 8am – 3pm 

Updates 8am-10am 

6/10/13 Middle and High 

School Summer 

ESOL Teachers and 

ESOL Guidance 

Counselors 

Professional Development for Summer School ESOL 

Teachers/Counselors 

FHESC-Boardroom 

8:30am-3:30pm

III - 2 

6/10/13, 

6/11/13, 

6/12/13, 

6/13/13, 

6/17/13 

(5 days) 

All SRA District 

Reading Coaches 

(Mandatory) 

Mandatory SRA District Reading Coach Professional 

Development 

(compensated for 30 hours @ current mandatory PD 

rate) 

Location TBD 

8:30am – 3:30pm 

(each day) 

6/11/13 Summer VPK 

Certified Teachers 

State Mandated Training 


8:00am – 9:00am 

6/11/13 or 

6/12/13 or 

6/13/13 

ESE teachers 

Register and learn 

to use Unique 

Learning and 

Classroom Suite 

ESE teachers utilizing Unique Learning and 

Classroom Suite during 

ESY (Inservice points awarded) 

Lantana Middle School (lab) 

8:00am – 11:00am 

Contact Brenda Tanfield 

PX 48975 

6/18/13 

6/19/13 

(2 days) 

All SRA Teachers/ 

Teachers on Call / 

District Reading 

Coaches 

(Mandatory) 

Mandatory SRA Professional Development 

(compensated for 12 hours @ current mandatory PD 

rate) 

Individual SRA Sites 

8:30am – 3:30pm 

(each day)

IV-1 

SECTION IV 

GUIDELINES FOR HIRING ADMINISTRATION 


Table of Contents 

Administration............................................................................................................................................................................2 

Instructional Employees (Including Teachers-On-Call)…………………………………………………………….3 

Non-Instructional Employees.............................................................................................................................................6 

Substitute Teachers..................................................................................................................................................................8 

Please see Section VI for SRA Hiring Procedures

IV-2 

GUIDELINES FOR HIRING ADMINISTRATION 


In order to process the hiring of Summer School/Extended School Year (ESY) Site Administrators, Summer 

School/ESY Site Principals are requested to recommend their choice for the Site Administrator’s position to their 

Area Superintendent. 

WHO IS ELIGIBLE FOR APPOINTMENT: 

Principals may recommend an employee for Summer School/ESY Site Administrator according to one of the 

following criteria: 

1. The employee is presently on staff as an assistant principal; 

or 

2. The employee is presently an assistant principal at another school. 

NOTE: Summer School/ESY Site Administrators cannot be traded off for teachers on assignment. 

Selection of the Summer School/ESY Site Administrators should be completed no later than Monday, April 1, 2013. 

QUESTIONS: 

Please direct any questions regarding the hiring of Summer School/ESY Site Administrators to Sue Walters at PX: 

46809. 

RECOMMENDATION FOR SITE ADMINISTRATOR’S POSITION 

The Area Superintendent or designee is requested to notify Sue Walters (sue.walters@palmbeachschools.org) via 

e-mail in the Department of Recruitment and Retention of their choice(s) for Summer School/ESY administrative 

positions. 

The Department of Recruitment and Retention will verify the eligibility of all selected Site Administrators and 

notify the appropriate Area Office if there are concerns.

IV-3 

GUIDELINES FOR HIRING INSTRUCTIONAL EMPLOYEES 

INCLUDING TEACHERS-ON-CALL 


IMPORTANT: **Interim personnel are not eligible for Summer School/Extended School Year Employment** 

ELIGIBLE FOR REAPPOINTMENT 

In order to be eligible for employment during Summer School/Extended School Year (ESY), employees must be 

certified, in-field, and highly qualified for the subject(s) they will be assigned to teach and be recommended for 

reappointment for FY14. 

● Teachers with certificates expiring on June 30, 2013, are not eligible for hire until they have renewed their 

teaching certificate. 

● Teachers who are required to pass the General Knowledge Test must provide official passing test scores to 

the District Certification Office in order to be approved for hire. 

Please take note of the following information: 

ESE, ESOL, VPK 

● ESE and ESOL teachers must hold appropriate core-content coverage in addition to certification in ESE and 

ESOL (K-12 or endorsement). 

● ESE/Autism Spectrum Disorders Teachers must hold the ASD Endorsement in addition to ESE K-12 

certification and the appropriate core-content certification coverage. 

● Teachers assigned a PreK ESE Disabilities course must be certified in PreK Primary Education or Preschool 

Education. 

● Teachers teaching PreK ESE Disabilities and who hold certification in Early Childhood Education, Primary 

Education, Elementary Education, and/or an ESE K-12 area of certification must also hold the PreK 

Disabilities Endorsement. 

● Preference must be given to VPK certified teachers who are currently teaching in the VPK Education 

Program and will work both shifts. 

○ Teachers must be certified in Preschool Education, Early Childhood Education, Primary Education, 

Prekindergarten Primary, or Elementary Education. 

● Course code numbers will be required before approval is granted. 

APPLICATION 

Instructional employees, including Teachers-On-Call, who are interested in working during Summer School/ESY 

must attach themselves to the position using PeopleSoft no later than Monday, April 15, 2013. Guidelines on how to 

apply are outlined below: 

How to Browse Available Jobs as a Current School District Employee: 

1. Go to the School District’s Website (www.palmbeachschools.org) 

2. Click on Employees 

3. Click on PeopleSoft 

4. Enter your User ID and Password and click on Sign In 

5. Click on Apply For Jobs 

6. You can search jobs by the following: 

Using Keywords in the Basic Search section (i.e., Elementary, Science) you may also use the Advance Search link 

next to the yellow search button. This option will help you narrow your search by locating available positions

according to their location, their job family, etc. You can also use the navigation buttons in the top right-hand 

corner of the Latest Job Postings section (First, Previous, Next, Last). 

When browsing for jobs use the following Website Key Code: 

SS - Summer School/Extended School Year 

SV - Summer Voluntary Prekindergarten 

SR -Third Grade Summer Reading Academy 

SE - Summer ESOL 

SC - Summer Camp 

NOTE 

Instructional employees are NOT eligible to be hired for Non-Instructional positions without written approval 

from their Area Superintendent. 

SALARY 

Instructional employees will be paid their hourly rate of pay based on their daily rate of pay, including Advanced 

Degree pay, in effect during FY13. Instructional employees hired for a Non-Instructional position will be paid 

the minimum hourly rate of pay for that position, in effect during FY13. 

TEACHERS-ON-CALL 

● Summer VPK and SRA sites should hire at least two or three extra teachers to serve as Teachers-On-Call. 

● VPK Teachers-On-Call may attend the teacher training session on Tuesday, June 12 and will be paid a 

training stipend, if the applicant registers for and attends the training. The site administrator registers 

teachers for the training. 

● Teachers-On-Call should only be used when a classroom teacher is absent. 

● Teachers-On-Call will be paid their hourly rate of pay based on their daily rate of pay, including Advanced 

Degree pay, in effect during FY13. 

CERTIFICATION/HIGHLY QUALIFIED STATUS (Including Teachers-On-Call) 

Instructional employees must be certified, in-field, and highly qualified for the classes they are assigned to teach 

during Summer School/ESY. Will you hold a valid certificate as of July 1, 2013? 

● Certification must be valid through June 30, 2014. 

● Eligibility to participate in Summer School/Extended School Year is dependent on your certification and 

highly qualified status. 

● Areas of certification and highly qualified status must match the teacher’s Summer School/ESY teaching 

assignment. 

First year teachers hired prior to December 1, 2012 must provide the District Certification Office with official 

passing scores on all four parts of the General Knowledge Test prior to summer school approval. 

For employment in the summer VPK Program, preference must be given to those certified, in-field, and highly 

qualified teachers who are currently teaching in the VPK Education Program and who will work both shifts. 

● Teachers must be certified in Preschool Education, Early Childhood Education, Primary Education, 

Prekindergarten Primary, or Elementary Education. 

● Teachers assigned a PreK ESE Disabilities course must be certified in PreK Primary Education or Preschool 

Education. 

● Teachers teaching PreK ESE Disabilities and who hold certification in Early Childhood Education, Primary 

Education, Elementary Education, and/or an ESE K-12 area of certification must also hold the PreK 

Disabilities Endorsement. 

● Course code numbers will be required before approval is granted. 

IV-4

Teachers with expiring certificates should renew as soon as possible, as it can take up to four weeks to receive a 

Professional Educator’s Certificate. 

● A renewal application on file with the District Certification Office prior to June 30, 2013 will not guarantee 

the receipt of a certificate in time for Summer School/ESY. 

Complete the following steps to renew your Professional Educator’s Certificate: 

1. Access the District Certification website at www.palmbeachschools.org/certification. 

2. Click on the Renew Pro Certificate link on the left side of the page under Certification Forms. 

3. Click on Renewal Form, complete the three page form, print the form, and sign the third page. 

4. Click on your method of payment, Online Payment (Print the payment successful receipt.) or Payroll 

Deduction (Place an “x” in the payroll deduction box at the top of page one of the application. ) 

5. Go to the Self Service link and print a copy of your in-service record. 

6. Send the Renewal Form, payment, and in-service printout to the District Certification Office. 

IV-5

GUIDELINES FOR HIRING NON-INSTRUCTIONAL EMPLOYEES 


IV-6 

IMPORTANT: **Interim personnel are not eligible for Summer School/Extended School Year Employment** 


Only employees who have been recommended for reappointment for FY14 are eligible for employment during 

Summer School/Extended School Year. 

● 

● 

● 

● 

● 

All applicants for Non-Instructional positions must meet the job’s requirements. 

Employees in the AESOP Bargaining Unit have first priority when filling clerical positions. 

Educational Interpreters (American Sign Language) will be hired and assigned to locations by the ESE 

Department. 

The regular full-time school secretary (approved for 12 months) will be on duty. 

Duty days may not overlap with the regular contract (i.e., regular contract takes precedence; Summer 

School/ESY effective start date/ending date must be adjusted). 

APPLICATION 

Non-Instructional employees who are interested in working during Summer School/ESY must apply online using 

PeopleSoft no later than Monday, April 15, 2013. Guidelines on how to apply are outlined below: 

How to Browse Available Jobs as a Current School District Employee: 

1. Go to the school District’s Website (www.palmbeachschools.org) 



4. Enter your User ID and Password and click on Sign In 


6. You can search jobs by the following: 

Using Keywords in the Basic Search section (i.e., Clerk, School Secretarial, Assistant Paraprofessional II) you may 

also use the Advance Search link next to the yellow search button. This option will help you narrow your search by 

locating available positions according to their location, their job family, etc. You can also use the navigation buttons 

in the top right-hand corner of the Latest Job Postings section (First, Previous, Next, Last). 


SS - Summer School/Extended School Year 

SV - Summer Voluntary Prekindergarten 

SR - Summer Reading Academy 

SE - Summer ESOL 

SC - Summer Camp

IV-7 

NOTE 

School Food Service and Transportation employees are not required to complete Summer School/ ESY 

applications. The School Food Service and Transportation Departments will handle all related applicants and 

placements for Summer School/ESY. 

SALARY 

● Non-Instructional personnel who are employed on less than a 12-month basis will be paid their hourly rate 

of pay, without supplement, in effect during FY13 provided they are employed in the same job title. 

● 

● 

Non-Instructional personnel working in a different job classification will be paid the minimum hourly 

rate of pay for that position in effect during FY13. 

Requests for payment of ESE supplements must be submitted by the school to Loretta Pisciotta, 

Department of ESE, FHESC, A-203, PX: 48625 at the beginning of each Summer Session using Exceptional 

Student Education (ESE) Supplemental Pay Request Form (PBSD 1823). Supporting documentation as listed 

on the form must be attached.

IV-8 

GUIDELINES FOR HIRING SUBSTITUTE TEACHERS 


Only employees who have been recommended for reappointment for FY14 and substitutes registered with the 

Substitute Office are eligible to work as a substitute in Summer School/Extended School Year. 

SALARY 

Substitutes will be paid the same rate of pay they receive during the regular school year. 

Teachers who wish to substitute during Summer School/ESY will receive $13.50 per hour. 

Non-Instructional employees who wish to be substitute teachers during Summer School/ESY must have a 

minimum of 30 semester hours on file and have completed the “How to be a Better Substitute” workshop. Those 

employees will receive the substitute pay rate in accordance with their educational level. 

APPLICATION 

Teachers and qualified Non-Instructional employees who are interested in working as a Summer School/Extended 

School Year substitute teacher must complete the Summer School/ESY Substitute Teacher Application (PBSD 2022) 

and return the form no later than Monday, April 15, 2013 to: 

School District of Palm Beach County 

Substitute Office 

Attn: Linda Everline 

3368 Forest Hill Blvd., A-132 

West Palm Beach, FL 33406 

FAX: (561) 357-7633 

*Current substitutes are not required to complete an application. 

How to Request a Substitute for Summer School 

Each school will be sent, via pony mail, a list of those who request to substitute at the specified school, as well as a 

list of those who will substitute at any site District wide. Current active substitutes’ pay screens remain open 

during the summer and may be hired even if their names do not appear on the list. 

You must contact the Substitute Office at PX: 48704 or PX: 48706, in order to add anyone other than a current 

active substitute to the list after Summer School/ESY has begun. 

Each Summer School/ESY site will establish a procedure for contacting substitutes to work at their site.

SECTION V 

VOLUNTARY PREKINDERGARTEN EDUCATION PROGRAM (VPK) 


Contact Persons: 

M.J. Steele, PX 45884 

Beverly Sears, PX 48720 


Summer VPK Program Calendar .............................................................................................................................1 

Summer VPK Instructional Days Calendar ........................................................................................................2 

One Classroom Space - Daily Schedule and Staffing .....................................................................................3 

Time Task Calendar .......................................................................................................................................................4 

Eligibility Requirements for Student Attendance .........................................................................................9 

Exceptional Student Education Students and 504 Plans ........................................................................ 10 

FDOE TAP #07-03 VPK Education Programs and Programs for Children 

with Disabilities ............................................................................................................................................................. 11 

Fact Sheet for Families – Summer VPK and Children with Special Needs ..................................... 19 

Attendance Policy ......................................................................................................................................................... 21 

Budget Information ..................................................................................................................................................... 22 

Summer VPK Host School Site ............................................................................................................................... 24 

Registration Forms ...................................................................................................................................................... 25 

Voluntary Prekindergarten Education Program Child Application ................................................. 26



PROGRAM CALENDAR 

Duration: Administrators and Teachers: 

● 6 hours (training and classroom setup), Tuesday, June 11 

● 5 days a week, 9 hours per day 

● Wednesday, June 12 through Thursday, August 8, 2013 

Paraprofessionals: 

● 4.5 hours (classroom setup), Tuesday, June 11 

● 5 days a week, maximum of 5 hours per day 


Students: 

● 5 days a week, 8 hours per day 


NOTE: Thursday, July 4, 2013, is a holiday. All VPK school sites will be closed July 4 and July 5. 

PERSONNEL DAILY TIME SCHEDULED WORK DAYS 

| V-1 


VPK Certified 

Teachers 

(1 Certified Teacher 

Per 12 Students) 

Paraprofessional II 

(1 Paraprofessional 

Per 2 Certified 

Teachers) 

6 hours (training and classroom 

setup), 

9 hours (7:30 am - 4:30 pm) 

6 hours (training and classroom 

setup), 

9 hours (7:30 am - 4:30 pm) 

4.5 hours (classroom setup) 

Not to exceed 5 hours 

7:30 am - 12:30 pm 

OR 

11:30 am - 4:30 pm 

Tuesday, June 11 (1 day) 

Wednesday, June 12 - Thursday, August 8, 2013 (40 days) 

May work one or both Summer Shifts: 

Shift 1: June 11 - July 11 (21 days) 

Shift 2: July 11 - August 8 (21 days) 


Wednesday, June12 - Thursday, August 8, 2013 (40 days) 





Wednesday, June 12 - Thursday, August 8, 2013 (40 days) 




VPK Students 8 hours (8:00 am - 4:00 pm) Wednesday, June 12 - Thursday, August 8, 2013 (40 days) 

● 

● 

Voluntary Prekindergarten (VPK) is a state funded, legislatively mandated program designed to prepare four-year-old 

children in Florida for kindergarten and build the foundation for their educational success, in accordance with s.1(b) 

and (c), Article IX of the State Constitution. VPK law allows parents to choose either a 540-instructional hour School 

Year Program or a 300-instructional hour Summer Program. Public schools are mandated to offer Summer VPK to all 

students seeking service up until the last 30 instructional hours of the program. The FY 2013 Summer VPK program is 

held five days a week, 8 hours per day, for 40 days, with ½ hour non-instructional rest time daily, to enable the 

District to provide the mandated 300 instructional hours and to maximize the potential learning gains of the students. 

Duty days for all personnel may not overlap with regular contract. Summer VPK employment dates MUST be adjusted 

since regular contract takes precedence.



INSTRUCTIONAL DAYS CALENDAR 

| V-2 

Monday Tuesday Wednesday Thursday Friday 

June 10 

OFF 

June 11 


& Classroom 

Setup. 

Shift 1; Staff First 

Day 

June 12 

Student First Day 

June 13 June 14 

June 17 June 18 June 19 June 20 June 21 

June 24 June 25 June 26 June 27 June 28 

July 1 July 2 July 3 July 4 Holiday July 5 Holiday 

July 8 July 9 July 10 July 11 

End Shift 

1 

July 11 

Start Shift 

2 

July 12 

July 15 July 16 July 17 July 18 July 19 

July 22 July 23 July 24 July 25 July 26 

July 29 July 30 July 31 Aug 1 Aug 2 

Aug 5 Aug 6 Aug 7 Aug 8 

Last Day for All 

Aug 9 

OFF 

Shift 1: 21 days 

Shift 2: 21 days



| V-3 

ONE CLASSROOM SPACE 

DAILY SCHEDULE AND STAFFING 

24 students 2 Certified Teachers 1 Paraprofessional II 

Attend 8 Hours Daily 

7½ Instructional Hours 

Daily 

Paid for 9 Hours Daily 

7½ Instructional Hours 

Daily 

Part-time 5 hours 

Two Options for 1 

Para Schedule 

7:30-8:00 am Parents Must Sign in 

Begins at 7:45 am 

Planning ½ Hour 

No students 

8:00-11:30 am Instruction 3 ½ Hours Instruction 3 ½ Hours 

Option 1 

7:30 am – 

12:30 pm 

11:30-12 noon Instruction ½ Hour 

Lunch with Teacher 

12-12:30 pm ½ Hour Rest/Quiet Time 

for Students 

Instruction ½ Hour 

Lunch with Students 

Duty-free-lunch 

Non-Instructional 

Option 2 

11:30 am – 

4:30 pm 

12:30-4:00 pm Instruction 3 ½ Hours Instruction 3 ½ Hours 

4:00-4:30 pm Parents Must Sign Out 

Late Fees After 4:00 pm 

Planning ½ Hour 

No students 

NOTE: 

Only one Paraprofessional II may be hired for each classroom space. There must be two teachers in each 

classroom space with 12 students per teacher. The Paraprofessional II may work either of the two schedule 

options. The site administrator may create a different 5-hour work schedule for a Paraprofessional II if approved 

by the Department of Early Childhood Education.



TIME TASK CALENDAR 

KEYWORD DATE ACTION TO BE TAKEN 

| V-4 

INFORMATIONAL 

FLYER 

STUDENT 

REGISTRATION 

Before 

March 1 

Beginning 

March 1 

A Summer VPK informational flyer will be provided to Area Superintendents for 

distribution to elementary school principals to send home to all parents. The flyer 

will outline the procedure for Summer VPK student registration. 

Village Academy will accept Summer VPK registration packets, Monday – Friday, 

March 1 through August 5, 8:00 am – 2:00 pm. Completed registration packets are 

to be sent immediately to Beverly Sears, Department of Early Childhood 

Education, Fulton-Holland Educational Services Center (FHESC), Suite C-143, to 

allow for the processing of each VPK Certificate on a timely basis, per state 

mandates. 

STAFFING April 1 Summer School/ESY/VPK sites create all Instructional and Non-Instructional 

postings in PeopleSoft except School Food Service and Transportation positions. 

In order for your positions to be posted correctly you must follow these steps 

when creating your job openings: 

1. Select Continuous in the Job Opening Type field; 

2. Select SUM SCH in the FY Status field; 

3. Select Unlimited in the Openings To Fill field 

4. Select Internal Only in the Visible field. 

STAFFING April 1 Summer VPK Instructional, including Teachers-on-Call, and non-instructional 

employees may begin applying for posted VPK positions using PeopleSoft. 

Preference must be given to those certified teachers who are currently teaching in 

the VPK education program and will work both shifts. Teachers must be certified 

in Early Childhood Education, Primary Education, Prekindergarten Primary, 

Elementary Education or Preschool Education. 

BUDGET April 1 BUDGET SERVICES: Budget Services will create school site positions. 

A fixed supplies budget has been allocated for each site in the FY13 budget year. 

BUDGET April 5 Budget Services will distribute Summer VPK site budget forms and instructions to 

Area Offices. Area Offices will forward the budget packets to site administrators. 

STAFFING 

STAFFING – 

CERTIFIED 

TEACHERS AND 

PARAS 

No later 

than 

April 15 

Beginning 

April 17 

Summer VPK Instructional, including Teachers-on-Call, and non-instructional 

employees must apply for VPK postings using PeopleSoft no later than April 15th. 

Preference must be given to those certified teachers who are currently teaching in 

the VPK education program and will work both shifts. Teachers must be certified 

in Early Childhood Education, Primary Education, Prekindergarten Primary, 

Elementary Education, or Preschool Education. 

The number of Summer VPK teachers and paraprofessionals hired and trained 

will be dependent on the projected and then actual student enrollment. Contact 

Beverly Sears to confirm the number of teachers authorized to be hired, per 

the student registration numbers.

| V-5 

ADMINISTRATOR 

MANDATORY- 

SITE TRAINING 

PROFESSIONAL 

DEVELOPMENT 

May 2 

May 2 

Positions will be allocated based on the actual student enrollment, even if the 

enrollment is less than the original projection. Teachers may be released from 

their positions after the beginning of Summer VPK if enrollment is not sufficient to 

support maintaining the class. The Department of Early Childhood Education will 

inform the Area Superintendents of all such personnel actions. 

When verbal job offers are made for Summer VPK, certified teachers must register 

with the Site Administrator for the State mandated training session that will occur 

on June 11, 2013. Teachers will receive a training stipend for attending. The June 

11th training will be held at: 

Location: Village Academy Elementary School Conference Room 

Time: 8:00 am –9:00 am 

In-service training for Summer VPK Site Administrator. This training addresses 

State and District requirements that are specific to Summer VPK, such as VPK 

Readiness Rates, Florida Early Learning and Developmental Standards for Four- 

Year-Olds (2011), teacher qualifications, academic programming, hiring based on 

enrollment, daily student sign-in and sign-out mandates, attendance invoicing, etc. 

Area Superintendents will monitor registration and participation in this training. 

Location: FHESC Suite C-143 Conference Room 

Time: 7:30 am – 8:15 am 

ALL Summer School/ESY/SRA, ESOL and VPK Site Administrators 

8:30am – 11:30am, FHESC Thurber C 

BUDGET May 3 Area Superintendents will review Summer School/ESY/SRA and VPK budgets and 

submit to the Budget Services Department. 

BUDGET May 3 Notify Jason Elliott in Budget Services regarding needed special job codes. 

WAREHOUSE 

REQUISITIONS 

May 24 

Department of Early Childhood Education will coordinate orders for warehouse 

requisitions and notify VPK site of number of classrooms needed for Summer VPK. 

STAFFING May 28 Deadline for submitting emails to Recruitment & Retention. Emails must include 

the following information for the employees hired for Summer VPK: 

1. Employee name 

2. Employee ID # 

3. Applicant ID # 

4. Job opening # 

5. Job title 

6. Position # 

Emails are to be submitted on Tuesdays and Thursdays only and must include SV 

in the Subject Line. 

Area 1 - ssjobssouth@palmbeachschools.org 

Area 2 - ssjobscentral@palmbeachschools.org 

Area 3 - ssjobswest@palmbeachschools.org 

Area 4 - ssjobsnorth@palmbeachschools.org 

Area 5 - ssjobswest@palmbeachschools.org 

STATE MANDATED 

PROFESSIONAL 

June 11 

All certified teachers must attend the state mandated VPK training session. Site 

Administrators are also to attend. Information regarding the Readiness Rate

| V-6 

DEVELOPMENT 

AND CLASSROOM 

SETUP 

VPK STUDENTS 

BEGIN 

June 12 

assessment for Summer VPK will be provided. Classroom setup will follow. 

Location: Village Academy Elementary School Conference Room 

Time: 8:00 am – 9:00 am 

Summer VPK begins for students. Students attend from 8:00 am to 4:00 pm, 

Monday through Friday, from June 12 through August 8. A schedule of District 

visitations will be forthcoming. 

HOLIDAY July 4 & 5 Holiday – VPK site closed. 

SHIFT 1 ENDS 

SHIFT 2 BEGINS 

STUDENT 

REGISTRATION 

LAST DAY 

July 11 

Morning 

of 

August 5 

End of VPK Shift 1 and beginning of Shift 2. This is an overlap day for personnel 

working both shifts to promote a smooth transition from Shift 1 to 2. 

Last day to accept new students, per state law. State law requires districts to 

register students in the VPK program if at least 10 percent of the required 

instructional hours remain (the last 30 hours of Summer VPK). 

VPK LAST DAY August 8 Last day of class for Summer VPK students, paraprofessionals, teachers and 

administrator. Administrator and teachers shall box up and deliver to Beverly 

Sears, FHESC, Suite C-143, all documents and materials listed in the “Closing 

Procedures” section of the Summer VPK Operations Manual for Administrators and 

Teachers.



ELIGIBILITY REQUIREMENTS FOR STUDENT ATTENDANCE 

To be eligible for Summer VPK, a child: 

Must have turned four by September 1, 2012 (born Sept. 2, 2007, through Sept. 1, 2008) 

Must not have used a VPK Certificate during the school year 

Must reside in Florida 

To register a student in the Summer VPK Education Program 

Step 1: Parent obtains VPK Certificate of Eligibility from Family Central, Inc. 

a) Parent completes VPK Certificate application 

● Go to Family Central Web site http://www.familycentral.org/pbvpkhowto to download application form. 

b) Parent meets face-to-face with Family Central Counselor 

● 

● 

● 

| V-7 

Go to Family Central (http://www.familycentral.org/pbvpkparents) or to the office at 3111 South Dixie 

Highway, Suite 222, West Palm Beach, between the hours of 9 a.m. and 1 p.m., Monday through Friday; or call 

the VPK Hotline 561-653-2458 

Bring proof of Florida residency (utility bill, lease, etc.) 

Bring proof of child’s birth date (birth certificate, passport, etc.) 

Step 2: Parent completes Summer VPK District registration packet 

a) Parent brings documentation to the FHESC or to Village Academy after March 1, 2013 

● VPK Certificate of Eligibility (must have prior to enrollment in Summer VPK) 

● Proof of residency (two items) 

● Birth certificate 

● Proof of physical exam within 12 months of the date of entry (Health Form DH340) 

● Proof of immunization status (Form DH680) 

b) Registration hours 

● Beginning March 1, Monday – Friday, 8:00 am until 3:30 pm (closed 1:00 pm to 2:00 pm daily), Village 

Academy 

● Beginning March 1, Thursdays, from 8:00 am until 5:00 pm at FHESC, Department of Early Childhood 

Education, Suite C-143 

● VPK Hotline 561-434-8720. 

● Key Contact: Beverly Sears, 434-8720; PX 48720 

Village Academy will be provided with VPK registration packets to distribute to interested parents. If a parent 

brings back a completed VPK registration packet, with a valid VPK Certificate of Eligibility, the school will forward 

the packet, via the Pony, to Beverly Sears, Department of Early Childhood Education, FHESC, Suite C-143. If a 

parent does not have a valid VPK Certificate, the school shall direct the parent to Family Central, Inc., as described 

in Step 1 above. Do not accept a registration packet unless it contains all required documentation, including a valid 

VPK Certificate. A parent may also call the Department of Early Childhood Education at 969-5884 for assistance. 

For additional information, call PX 45884.

| V-8



EXEPTIONAL STUDENT EDUCATION (ESE) STUDENTS AND 504 PLANS 

| V-9 

All eligible students receiving ESE services with an IEP must be admitted into VPK classes although there 

is no obligation or funding to implement an IEP. If a 504 team convenes during Summer VPK and 

eligibility is determined, an accommodation plan will be developed and implemented.

| V-10

| V-11

| V-12

| V-13

| V-14

| V-15

| V-16

| V-17

| V-18

| V-19



ATTENDANCE POLICY 

State Mandated VPK Uniform Attendance Policies 

| V-20 

● 

● 

● 

● 

Summer VPK class time is limited to 300 instructional hours; therefore, student attendance must 

be closely monitored to ensure optimal student progress and financial viability of the program. 

A student is counted present, no matter how long the student is in attendance on that day if the 

parent signs the student in and out. 

According to a change in the State of Florida Rule 60BB-8.204 concerning VPK attendance, an 

instructional day from which a student is absent will be payable only if the student attends for 

80% of the 300 instructional hours, or 32 of the 40 days of Summer VPK. Therefore, attendance 

must be closely monitored so that the VPK program can be paid for a full FTE. 

If a student is absent for more than 8 days, the District will only be paid for the actual days a 

student attends the Summer VPK program. This also applies when students with severe health 

problems are absent more than 8 days.



BUDGET INFORMATION 

| V-21 

Summer VPK: Fund 1402 Award year 2013 

Summer School Temporary Positions: 

Summer School site positions will be available for advertisement April 1, 2013. 

Budget Services will create temporary positions to allow advertising. A minimum number of teachers will be 

allocated for VPK classrooms based on projected and then actual enrollment. Since the District is mandated to 

serve all eligible children requesting services and must allow children to continue to enroll up until the last thirty 

hours of the program, enrollment will be monitored and positions added as needed. 

Supplies Budgets 

Custodial supplies budgets will be placed in the FY13 budget in the following fund strip: 

Custodial supplies: 9033-1402-5510-551100-3017-PK01-461-2013 

Classroom supplies will be purchased and distributed by the Department of Early Childhood Education. 

Timely Payment of Summer VPK Expenditures 

The summer school fund is closed at the conclusion of Summer VPK each year. Summer payroll expenditures 

should be paid by the August 30 check date, and any corrections or adjustments by the September 13 check date. 

Please take note of payroll submission deadlines for the August 30 check date, and September 13 check date to 

ensure that corrections or adjustments are submitted on a timely basis.



SITE ALLOCATION FORMULAS 

POSITION ALLOCATION COMMENTS 

Principal 1 per school Regular school principal 12 month 

| V-22 

Site Administrator: 

Village Academy/Latoya Dixon 

1 per school May work one or both shifts 

Teachers 1 teacher per 12 students 9 hours per day; may work one or both shifts 

Teachers-on-Call As needed Covers absent teacher at regular daily rate 

Paraprofessional II 1 per two teachers 5 hours per day maximum 

Curriculum Materials 

The DLM Early Childhood Express 

curriculum will be available in the 

classroom. 

Teachers should set up classrooms 

with existing resources, including 

appropriate furniture, center areas 

and manipulative materials. 

Center areas should include: 

House Area 

Block Area 

Art Area 

Book Area 

Writing Area 

Table Toy Area 

Math Math/Science 

Items listed below are typical supplies 

available in the classroom. 

Magnetic Letters – Uppercase 

Magnetic Letters – Lowercase 

Alphabet Sorting Kit 

Magnetic Sounds Sort Boards 

White Sentence Strips 

Natural Bristles Paint Brushes 

Blue Magnetic Pocket Chart 

Alphabet Picture Stickers 

Sidewalk Chalk 

Glue Sticks 

Glue Bottles 

Invisible Tape 

Crayons 

Washable Paint – Red, Blue, Yellow, 

Green 

Washable Markers 

Scissors 

Pencils 

Construction Paper 

Folders 

Manila Paper 

Copy Paper 

Easel Paper 

Brown Lunch Bags 

Index Cards



HOST SCHOOL SITE 

2013 SUMMER VPK SITE 

SOUTH 

Village Academy (2811) 

Delray Beach 

| V-23

| V-24 



REGISTRATION FORMS 

Form 1: Voluntary Prekindergarten Education Program Child Application (to obtain a VPK 

Certificate of Eligibility) 

Form AWI-VPK 01 (attached) 

This form is accessible at www.vpkflorida.org. Parents must complete this form 

and meet face-to-face with Family Central representatives to obtain a VPK 

Certificate of Eligibility. 

Form 2: New and Returning Student Registration Form, PBSD 0636, available in English, Creole, 

Spanish and Portuguese (under District documents)

| V-25

| V-26

| V-27

| V-28

| V-29

| V-30

VI-1 

SECTION VI 

THIRD GRADE SUMMER READING ACADEMY (SRA) 


Contact Person: 

Kim Stansell-Towe, PX 43882 

Jennifer Jones, PX 48957 

Linda Golightly, PX 48806 


Third Grade Summer Reading Academy (SRA) Calendar of Events.........................................................................2 

Time Task Calendar..............................................................................................................................................................................3 

Eligibility for English Language Learners (ELLS)................................................................................................................8 

Eligibility for Students with Disabilities..................................................................................................................................9 

Letters to Parents...............................................................................................................................................................................10 

Budget Information...........................................................................................................................................................................16 

Host School Sites and Feeder Schools.....................................................................................................................................17 

Registration Information...............................................................................................................................................................20 

Guidelines for Hiring Instructional Employees, including Teachers-On-Call.................................................22 

Guidelines for Hiring Non-Instructional Employees.....................................................................................................25 

Salary Guidelines................................................................................................................................................................................30 

How to Apply.........................................................................................................................................................................................31

VI-2 



CALENDAR OF EVENTS 

Instructional time is: 4 days a week, 3 hours per day, beginning Monday June 24, 2013 ending 

Thursday, July 25, 2013. 

NOTE – Thursday, July 4, 2013 is a holiday. School will be closed 

SRA PROGRAM DAILY TIME SCHEDULES WORK DAYS 

Site Administrators 7:00 am – 1:00 pm (6 hours) Thursday, June 18, 2013 

through Monday, July 29, 

2013 (23 days) 

SRA Teachers and District 

Reading Coaches 

7:30 am - 11:30 am OR 8:00 am – 12:00 pm 

(Determined by Site Administrators) 

(4 hours) 

Thursday, June 20, 2013 

through Thursday, July 25, 

2013 (20 days, including 

teacher workday) 

School Secretary Clerks (one per 

school site) 

5 hours Thursday, June 20, 2013 

through Monday, July 29, 

2013 (21 days)* 

SRA Students 

8:00 am – 8:30 am Breakfast 

8:30 am - 11:30 pm – Uninterrupted Instruction 

11:30 am – 12:00 pm – Lunch 

Monday, June 24, 2013, 

through Thursday, July 25, 

2013 (19 days) 

PERSONNEL MANDATORY TRAINING TRAINING DAYS 

Mandatory Site 

Administrators’ Training 

General Summer School 

Mandatory Site Administrators’ 

Training (Specific to SRA) 

GENERAL SUMMER SCHOOL SITE 

ADMINISTRATORS’ TRAINING 

FHESC Thurber D 

8:30 am - 11:30 am 

SRA SPECIFIC TRAINING 

(policies, procedures, and instruction) 

FHESC, Thurber D 

12:00 pm - 3:00 pm 

May 2, 2013 

May 2, 2013 

Mandatory SRA District 

Reading Coach Training 

Mandatory SRA Professional 

Development Days (Teachers, 

Teachers-on-Call and Reading 

Coaches) 

8:30 am - 3:30 pm 

SRA District Reading Coaches will be compensated 

for 30 hours (excludes one-hour lunch each day) at 

the current mandatory PD rate 

Location TBA 

Day One – 8:30 am – 3:30 pm 

Day Two – 8:30 am – 3:30 pm 

Teachers will be compensated for 12 hours 

(excludes one-hour lunch each day) at the current 

mandatory PD rate. 

Teachers report to individual SRA sites for PD 

Monday, June 10, 2013 

through Monday June 17, 

2013 (Must commit to five 

days of training – no training 

on Friday, June 14, 2013) 

Tuesday, June 18, 2013 

and 

Wednesday, June 19, 2013

VI-3 





STAFFING April 1 SRA SITE SCHOOLS: Create all Instructional and Non-Instructional 

postings in PeopleSoft except School Food Service and 

Transportation positions. In order for your positions to be posted 

correctly you must follow these steps when creating your job 

openings: 

1. Select Continuous in the Job Opening Type field 

2. Select SUM SCH in the FY Status field 



Identifier for Third Grade Summer Reading Academy =SR 

ALL SCHOOLS: Display hard copies of “Salary Guidelines for Third 

Grad Summer Reading Academy” and “How to Browse Available Jobs 

as a Current School District Employee,” included in Section II of this 

manual. 

BUDGET April 1 BUDGET SERVICES: Budget Services will create school site positions. 

A fixed supplies budget has been allocated for each site in the FY13 

budget year. 

STAFFING April 1 SRA APPLICANTS: Instructional (including Teachers-on-Call and 

District Instructional Support Teachers) and non-instructional 

employees may begin applying for posted positions using PeopleSoft. 

School Food Service and Transportation employees are not required 

to apply for positions. 

TRANSPORTATION By April 1 All ESE reconciled route sheets should be forwarded to 

Transportation Services. . (Attn: John Milton at Centralized Routing) 

BUDGET By April 5 BUDGET SERVICES: Budget Services will distribute SRA Budget 

Request Worksheets and instructions to area offices. Area offices 

will forward the budget packet to site administrators. 

STAFFING 

No later than 

April 15 

SRA APPLICANTS: Instructional (including Teachers-on-Call and 

District Instructional Support Teachers) and non-instructional 

employees MUST have completed applying for posted positions using 

PeopleSoft. 

School Food Service and Transportation employees are not required 

to apply for positions. 

TRANSPORTATION April 15 Start registration for summer school transportation. 

HIRING April 16 SRA SITE ADMINISTRATORS – Start date for making verbal job 

Offers.

VI-4 

PROFESSIONAL 

DEVELOPMENT 

(General Procedures 

for SRA) 

PROFESSIONAL 

DEVELOPMENT 

(Policies, Curriculum, 

and Instruction) 

May 2 

May 2 

GENERAL SUMMER SCHOOL SITE ADMINISTRATORS’ TRAINING 

8:30 am – 11:30 pm 

FHESC, Thurber D 

ALL SRA SITE ADMINISTRATORS (MANDATORY): Professional 

Development specific to Third Grade Summer Reading Academy 

policies, procedures, and instruction. 12:00 pm – 3:30 pm, FHESC 

Thurber D 

BUDGET May 3 SITE ADMINISTRATORS: Submit completed estimated Budget 

Request Worksheets to the Area Superintendent. 

BUDGET By May 8 AREA OFFICES: Area Superintendents review SRA budgets and 

submit to Budget Services. 

TRANSPORTATION May 10 Deadline for schools to submit information to Transportation 

Services. 

TRANSPORTATION May 13 Summer School routes will be available online . 

SRA PARENT 

NOTIFICATION 

LETTER 


ENROLLMENT 

STUDENT 

INFORMATION 

Immediately after 

3rd Grade FCAT 2.0 

Reading results 

arrive 



Reading results 

arrive and parents 

confirm their 

children’s attendance 

at SRA 

Immediately after 3 rd 

Grade FCAT 2.0 

Reading 

results arrive and 

parents confirm their 


at SRA 



Reading 

results arrive and 

HOME SCHOOLS: Elementary/charter schools send SRA Parent 

Notification Letter to parents/guardians of ALL students scoring 

Level 1 on FCAT 2.0 Reading. 

SRA/ESY Eligibility letter included in Section II of this manual should 

be included for students eligible for both ESY and SRA. 

The home school principal will designate a person to complete 

transportation forms only for SRA students with special 

transportation needs on the Transportation Request for Special Needs 

Students (PBSD 1848). 

It is essential that the SRA site assignment, SAC number, and any 

special needs for ESE and 504 students be noted on the student card. 

Schools should modify their lists to transportation as changes occur. 

NO TRANSPORTATION FORMS ARE REQUIRED FOR ANY OTHER 

SRA STUDENTS. 

Transportation Coordinators will provide bus assignments to home 

schools for SRA. Home school principals should distribute the 

information to parents. 

ALL PRINCIPALS: Elementary/charter school principals submit 

projected SRA enrollments, based on the actual results of FCAT 2.0 

Reading, to the appropriate site administrator and Area 

Superintendent. 

Site administrators: Submit total projected enrollment by email to 

appropriate Area Superintendent. 

TEACHERS: Complete Third Grade Summer Reading Academy Student 

Information Card (PBSD 2099) and Third Grade Summer Reading 

Academy (SRA) Student Folder (PBSD 2131) for each student 

attending SRA and submit to principal. Remember to include

VI-5 

parents confirm their 


at SRA 

ESE/ESOL/504 student test modifications. 

ONGOING 

REGISTRATION 

ONGOING 

The data processors at each sending schools needs to indicate on the 

A04 screen the student’s summer school site (4 digit #). 


(Specialized or 

General) 

WAREHOUSE 

REQUISITIONS 

May 24 

May 24 

Transportation Coordinators provide bus assignments to home 

schools and summer school sites for all students whose names were 

entered on the A04 screen. Transportation will send a copy of the 

bus routes to ESY site administrators and ESE Area Coordinators. 

Sending school principals distribute information to parents. 

Summer bus route changes will be forwarded to schools and 

posted to http://transintranet/FindMyBusStop.aspx. 

Schools will be notified as route changes daily if any adjustments 

are required. 

The current ESE route sheets will be utilized to register Special 

Needs Students. 

ESE route sheets should be reconciled for all students attending 

summer school. 

Schools should utilize the Transportation Request for Special 

Needs Students (PBSD1848) to register new special needs 

students 

School site bus loops will be utilized as pickup sites 

SITE ADMINISTRATORS: Last day for warehouse requisitions for the 

2013 SRA. 

Please indicate “Reading Academy” on all requisitions. These 

requisitions will be processed against the 2013 budget (instructional 

and custodial supplies). 

STAFFING May 28 SITE ADMINISTRATORS: Deadline for submitting emails to 

Recruitment and Retention. Emails must include the following 

information for the employees hired for SRA: 





5. Job title 

6. Position # 

Emails are to be submitted on Tuesdays and Thursdays ONLY and 

MUST INCLUDE “SR” in the Subject Line. 

Area 1: ssjobssouth@palmbeachschools.org 

Area 2: ssjobscentral@palmbeachschools.org 

Area 3: ssjobswest@palmbeachschools.org 

Area 4: ssjobsnorth@palmbeachschools.org 


DO NOT SUBMIT NAMES OF SRA DISTRICT READING COACHES 

ASSIGNED TO YOUR SITE.

VI-6 

STUDENT 

INFORMATION 

June 10 

PRINCIPALS: Principals of feeder elementary/charter schools should 

deliver two copies of the completed Third Grade Summer Reading 

Academy Student Registration Card (PBSD 2099) to the appropriate 

SRA site, retaining a copy for the home school. Also, sign and deliver 

the district’s Third Grade Summer Reading Academy (SRA) Student 

Folder (PBSD 2131) for all SRA students to the SRA sites. 

REPORTING June 17-21 FTE Survey Reporting Week. SS/ESY Administrator finalizes 

enrollment and staffing in TERMS. Submit changes to field tech. 

PROFESSIONAL 

DEVELOPMENT 

PROFESSIONAL 

DEVELOPMENT 

June 10,11,12, 13 and 

17 

June 18 AND June 19 

DISTRICT READING COACHES: Report for mandatory professional 

development 

LOCATION TO BE ANNOUNCED/8:30 am – 3:30 pm 

District Reading Coaches will be compensated for 30 hours (excludes 

one hour lunch each day) at the current mandatory rate. 

SRA TEACHERS, TEACHERS-ON-CALL AND DISTRICT READING 

COACHES: Report for mandatory professional development. 

REPORT TO INDIVIDUAL SRA SITES 8:30 am - 3:30 pm 

All participants will be compensated for twelve hours (excludes one 

hour lunch first day) at the current mandatory PD rate. 

SITE ADMINISTRATORS: Site administrators should plan to be 

present during the teacher professional development. 

SRA WORKDAY June 20 SRA TEACHERS AND DISTRICT READING COACHES: SRA teachers 

and reading coaches report to SRA sites for teacher workday. 

SRA BEGINS June 24 SRA STAFF: SRA begins for students. 

ENROLLMENT June 27 SITE ADMINISTRATORS: SRA Site Administrators submit actual 

enrollment figures to the appropriate Area Superintendent/Area 

contact person. Note: A separate Staffing & Enrollment Survey must 

be sent to Budget on an Excel spreadsheet. 

HOLIDAY July 4 HOLIDAY – SCHOOLS CLOSED 

SAT-10 No later than July 11 SITE ADMINISTRATORS: Email Cherie Boone 

(Cherie.boone@palmbeachschools.org, Department of Assessment, 

the number of SAT-10 tests needed. 

FTE July 8-12 SITE ADMINISTRATORS: FTE Survey reporting week. 

SAT-10 July 24 and July 25 SITE ADMINISTRATORS: SAT-10 administered to SRA students on 

July 25. Make-up tests may be administered on July 25. (Be sure to 

enter students’ home school number on the test answer sheets and 

make any necessary accommodations for ESE, ELL, and/or 504 

students.) 

SITE ADMINISTRATORS: Hand-deliver SAT-10 tests and answer 

sheets to 

Test Distribution Center by 4:00 pm on July 25, 2013.

VI-7 

SRA ENDS July 25 SRA STAFF: Last day for students and teachers. 

SRA TEACHERS: Complete each student’s Third Grade Summer 

Reading 

Academy (SRA) Student Folder and return all requested materials to 

Site Administrator. 

SRA 

ADMINISTRATION 

AND SUPPORT 

STAFF 

July 29 

SRA STAFF: Last day for Site Administrators and school secretary 

clerks. 

STUDENT FOLDERS July 29 SITE ADMINISTRATORS: Review and sign all Third Grade Summer 

Reading Academy (SRA) Student Folders. Make arrangements to 

promptly Hand deliver student folders to home schools for 

evaluation and Placement decisions. 

SAT-10 

Week of 

July 29 –August 1 

DEPARTMENT OF ASSESSMENT: Test Distribution Center will 

Provide SAT-10 test results to home schools. 

HOME SCHOOL PRINCIPALS: Review SRA student folders/portfolio 

information and SAT-10 results and make placement decisions based 

on Third Grade Good Cause criteria.

VI-8 



ELIGIBILITY FOR ENGLISH LANGUAGE LEARNERS (ELLs) 

INFORMATION FOR PRINCIPALS 

Students, including ELLs, qualify for Third Grade Summer Reading Academy based upon their 

level of performance on the grade 3 FCAT 2.0 Reading. The criteria is as follows: 

● Level 1 on grade 3 FCAT 2.0 Reading 

Additional factors to consider 

● Has the student been in the ESOL program for more than two years? 

Reminders 

1. ELL students will receive instruction from their Third Grade Summer Reading Academy homeroom teachers 

who are ESOL certified or endorsed. 

2. Active ELLs (LY) attending the Third Grade Summer Reading Academy and taking the SAT-10 are eligible to 

receive the same accommodations as they receive for FCAT 2.0 Reading testing. 

The allowed accommodations are as follows: 

● Small group, separate room (flexible setting)Additional time to take the test 

● Administered in several brief sessions (flexible scheduling) 

● Must have access to a heritage language dictionary 

● Assistance in the heritage language during the test

VI-9 



ELIGIBILITY FOR STUDENTS WITH DISABILITIES 

INFORMATION FOR PRINCIPALS 

The information below outlines the procedures for the Summer Reading Academy and 

students with disabilities. Please reproduce the appropriate attachments for parents of 

students with disabilities who are attending the Third Grade Summer Reading Academy. 

● An IEP meeting is not required for a student with disabilities to attend the Summer Reading 

Academy. 

● For many students with disabilities, the Summer Reading Academy will run the same time/hours 

as the Extended School Year (ESY) program. 

● If a student with a disability has an ESY IEP and is eligible for the Summer Reading Academy, the 

parent/guardian will have to choose between the two programs. ESE teachers may want to assist 

parents/guardians in making this decision based upon the objectives indicated on the ESY IEP. 

● The attached parent letter will assist parents in making an “informed” decision regarding the ESY 

IEP and the Third Grade Summer Reading Academy. This letter must be disseminated to the 

parents/guardians of the students with disabilities who are eligible to attend the Summer Reading 

Academy and who have been determined eligible for ESY services. The letter should be sent home 

with the Third Grade Summer Reading Academy Parent Notification Letter. 

● Speech Therapy, Language Therapy, and other related services will not be provided at Third Grade 

Summer Reading Academy. If these services are required, the student should attend ESY.

VI-10 

School Letterhead 

Parent Letter regarding SRA/ESY Programs for ESE Students -English version 

Date ________________________ 

Dear Parent, 

Your child has been offered the opportunity to attend the Third Grade Summer Reading Academy (SRA). This 

program is designed for all students who scored at Level 1 on the 2011 Grade 3 Florida Comprehensive 

Assessment Test (FCAT) 2.0 Reading and may be at risk of retention. If your child attends SRA, the class will work 

together on building reading skills. At the end of SRA, students who have not yet met good cause will take the 

Stanford Achievement Test (SAT)/10. Students who score at the 45th percentile or above will be eligible for good 

cause promotion to grade four. 

Your child’s Individualized Education Plan (IEP) has also recommended Extended School Year (ESY) services. 

This program is different from SRA. If your child attends ESY, the specific goals and objectives highlighted by the 

IEP Team will be addressed. During ESY, your child will have the opportunity to continue to work on individual 

needs, emerging skills and retention of learned concepts. If your child has not yet met good cause criteria for 

promotion to grade four, he/she may take the SAT/10. If your child attends ESY and you are interested in this 

opportunity, please advise your child’s ESY teacher. 

If you choose ESY services, please register through the Exceptional Student Education (ESE) Contact at the 

school where your child is currently attending. If you choose SRA, please complete the attached Third Grade 

Summer Reading Academy Parent Notification Letter and send it back to your child’s teacher. 

SRA and ESY programs will both take place from 8:00 am –12:00 pm, Monday through Thursday, from June 24 

through July 25, 2013. There will be no school on Thursday, July 4, 2013. Breakfast and lunch will be provided 

for both programs. 

If you have any questions or need assistance in making an informed decision, please contact 

______________________________ at ____________________________________ 

Student’s Name _____________________________ Date ____________

VI-11 


Parent Letter Regarding SRA/ ESY Program for ESE Students- Spanish version 

Estimados padres: 

_____________________________ 

Fecha 

Se le ha ofrecido a su hijo(a) la oportunidad de asistir a la Academia de Lectura durante el Verano para los 

Estudiantes de Tercer Grado (Third Grade Summer Reading Academy, SRA). Este programa se creó para todos los 

estudiantes que obtuvieron una calificación en el 1er. nivel en la sección de lectura del Examen de Evaluación 

Integral de la Florida (FCAT) 2.0, y quien puede estar en riesgo de repetir el grado. Si su hijo asiste a esta 

academia de lectura, los estudiantes trabajarán juntos en el desarrollo de las habilidades de lectura. Al finalizar 

la academia, los estudiantes que todavía no hayan completado la carpeta de buena causa tomarán el Examen de 

Rendimiento Stanford -10 (SAT-10). Los estudiantes que obtengan una calificación en el percentil 45 o superior 

serán elegibles para la promoción al cuarto grado. 

El Plan Individual de Educación de su hijo, (Individual Educational Plan, IEP), también ha recomendado los 

servicios del Programa de Año Escolar Prolongado, (Extended School Year, ESY). Este programa es diferente al 

de la academia de lectura durante el verano, SRA. Si su hijo asiste al programa ESY, se tratarán las metas y 

objetivos específicos establecidos por el equipo del Plan Individual de Educación. Mientras estos servicios se 

ofrezcan, su hijo tendrá la oportunidad de continuar trabajando en sus necesidades individuales, habilidades 

emergentes y en la retención de los conceptos aprendidos. Si su hijo aún no ha completado los criterios de la 

carpeta de buena causa para promocionarlo a cuarto grado, puede tomar el Examen de Rendimiento Stanford- 

10. Si su hijo asiste al programa ESY y están interesados en esta oportunidad, por favor, infórmenle al profesor 

del programa de ESY. 

Si eligen los servicios del programa ESY, por favor, matriculen a su hijo a través de un representante del Programa 

de Educación para Estudiantes Excepcionales (ESE), en la escuela donde asiste actualmente. Si eligen la 

academia de lectura durante el verano, SRA, por favor, completen la carta de notificación para los padres sobre la 

academia de lectura durante el verano para los estudiantes de tercer grado que le adjuntamos y envíenla al 

profesor de su hijo. 

Los programas SRA y ESY se llevarán a cabo desde las 8:00 a.m. hasta las 12:00 del mediodía, de lunes a jueves, 

desde el 24 de junio hasta el 25 de julio del 2013. No habrá clases el 4 de julio del 2013. Los dos programas 

proporcionarán desayuno y almuerzo. 

Por favor, si tienen alguna pregunta o necesitan ayuda para tomar una decisión, llamen a 

______________________________ al __________________________________.

VI-12 


Parent Letter regarding SRA/ESY Programs for ESE Students - Creole version 

Dat__________________________________ 

Chè Paran, 

Yo te ofri pitit ou a opòtinite pou l patisipe nan pwogram Akademi lekti pou klas twazyèm ane pandan 

grannvakans (SRA). Pwogram sa a fèt pou tout elèv ki te klase nan nivo 1 pou egzamen lekti FCAT 2.0 nan Eta 

Florida pou ane 2011 la dapre estanda eta Florida la epi ki gen risk pou l pa pase. Si pitit ou a patisipe nan SRA, 

klas la ap travay ansanm avèk li sou ranfòsman teknik lekti. Alafen SRA la, elèv ki poko avanse yo ap pran 

Egzamen Evalyasyon Stanford (SAT)/10 la. Elèv ki fè nòt rive nan nivo 45 pousan oswa pi wo ap pase pou 

katryèm ane. 

Plan Edikasyon Endividyèl (IEP) pitit ou a rekòmande tou yon ane pwolongasyon sèvis (ESY) pou li. Pwogram 

sa a diferan ak SRA a. Si pitit ou a patisipe nan ESY, anbisyon ak objektif espesifik manm ekip IEP a souliye ap fè 

sijè diskisyon. Pandan dewoulman ESY, pitit ou a ap gen opòtinite pou l kontinye travay sou bezwen endividyèl 

li, asosye konesans ak retni nan nosyon li aprann yo. Si pitit ou a pa reyisi ranpli kondisyon ki pou pèmèt li 

monte nan katryèm ane, l ap kapab pran SAT/10. Si pitit ou a patisipe nan ESY epi ou enterese nan opòtinite sa 

a, tanpri pale avèk pwofesè pitit ou a ki anseye nan ESY. 

Si ou chwazi sèvis ESY, tanpri enskri atravè pèson kontak Edikasyon pou elèv espesyal (ESE) nan lekòl pitit ou a. 

Si ou chwazi SRA, tanpri ranpli Lèt pou Paran ki tache avèk Akademi lekti pou klas twazyèm ane pandan 

grannvakans la epi voye li retounen bay pwofesè pitit ou a. 

Toude pwogram yo SRA ak ESY ap kòmanse soti 8:00 a.m. –12:00 p.m., lendi rive jedi, kòmanse 24 jen rive 25 jiyè 

2013. Pa p genyen lekòl 4 jiyè 2013. Y ap sèvi dejne ak repa midi pou tou lede pwogram yo. 

Si ou genyen nenpòt kesyon oswa ou bezwen asistans pou pran yon desizyon kòrèk, tanpri kontakte 

________________________________ nan ________________________________

VI-13 

Dear ______________________________, 

The 2011 Grade 3 Florida Comprehensive Assessment Test (FCAT) 2.0 Reading results have shown that your child has scored 

FCAT Achievement Level 1. All third grade students who scored at Level 1 on this test may be retained according to Florida 

Statute §1008.25. In order to be promoted, students who score in Level 1 must prove grade level performance on an 

alternate assessment or through a student portfolio before the beginning of the 2013-2014 school year. 

Between now and the end of the school year, your child’s teacher will continue to provide instruction focused on remediating 

areas of identified weakness in reading in order to demonstrate grade-level performance by your child. Grade-level 

performance can be demonstrated through a student portfolio or by scoring at or above the 45th percentile on the Stanford 

Achievement Test (SAT-10) norm-referenced test. (NOTE – According to state rule, the SAT-10 may administered to your 

child only once.) 

The school district will provide a Third Grade Summer Reading Academy (SRA) as an optional strategy for all children who 

scored at Level 1 on the Grade 3 FCAT 2.0 Reading. Parents are highly encouraged to take advantage of this opportunity for 

their children to participate in extended reading instruction and support during the five-week summer session. 

The Third Grade Summer Reading Academy will be held from Monday, June 24 through Thursday, July 25, 2013, with no school 

on Fridays and no school on Thursday, July 4, 2013. The hours for students will be 8:00 am until 12:00 pm. Breakfast and 

lunch will be provided. Your child has been assigned to attend the Third Grade Summer Reading 

Academy at ___________________________________________ Elementary School (phone number 

___________________). Bus transportation will be provided for children who live more than two miles from the school. 

Please check one box below to indicate whether your child will be attending the Third Grade Summer Reading Academy. Sign 

and return the form to your child’s teacher no later than ___________________________. 

My child will attend the Third Grade Summer Reading Academy. My child will be administered the SAT-10 during the final 

week of the academy. I understand that daily attendance in the Third Grade Summer Reading Academy is very important. I 

also understand that attendance in the Third Grade Summer Reading Academy does not guarantee promotion. I understand 

that if my child does not meet criteria for promotion as outlined by state law, he/she will be retained in the 3rd grade. 

I waive my child’s right to attend the Third Grade Summer Reading Academy. I understand that I may choose to remediate my 

child on my own at home or through another service or agency. I must call and arrange for my child to take the SAT-10 on 

Wednesday, July 25, 2013, at the Third Grade Summer Reading Academy site listed above, if not previously taken in June. I 

understand that if my child does not meet all criteria for promotion he/she will be retained in the 3rd grade. 

Although my child has already met the good cause criteria for promotion, he/she scored Level 1 on the Grade 3 FCAT 2.0 

Reading and will attend the Third Grade Summer Reading Academy based on that eligibility. 

_________________________ 

Teacher 

________________________________ 

Principal 

_________________________ 

Parent 

cc: Cumulative Guidance Folder 

Third Grade Summer Reading Academy Parent Notification letter-Spanish version

VI-14 

Nombre del estudiante ______________________ 

Fecha____________________ 

NOTIFICACIÓN PARA LOS PADRES SOBRE LA ACADEMIA DE LECTURA DURANTE 

EL VERANO PARA LOS ESTUDIANTES DE TERCER GRADO (SRA) 

Estimados __________________________________: 

Los resultados de la sección de Lectura del Examen de Evaluación Integral de la Florida (Florida Comprehensive Assessment Test, FCAT) 2.0 

muestran que su hijo(a) obtuvo un puntaje en el 1er. nivel. Conforme a la sección 1008.25 de los estatutos de la Florida, todos los 

estudiantes de tercer grado que hayan obtenido dicha calificación tendrán que repetir el grado. Los que obtuvieron esta calificación, 

deberán demostrar un rendimiento académico de acuerdo al grado que están cursando mediante otra evaluación o una carpeta que 

contenga sus trabajos, antes del comienzo del año escolar 2013–2014 con el objetivo de promoverlos al siguiente grado. 

A fin de demostrar que el desempeño del estudiante está de acuerdo con el grado, desde ahora y hasta el final del año escolar, el profesor(a) 

de su hijo continuará impartiéndole clases para mejorar las áreas de lectura que indican mayor deficiencia. Dicho desempeño se podrá 

comprobar con una carpeta que contenga sus trabajos o con la obtención de un puntaje en el percentil 45 o superior en el Examen de 

Rendimiento Stanford –10 (Stanford Achievement Test, SAT-10). (NOTA: Conforme al reglamento del Estado, a su hijo solamente se le 

podrá realizar este examen una vez). 

El distrito escolar organizará una academia de lectura durante el verano para los estudiantes de tercer grado que obtuvieron un puntaje en el 

1er. nivel en la sección de Lectura del FCAT 2.0, como una estrategia opcional. Se exhorta a los padres a que aprovechen esta oportunidad 

para que sus hijos participen en una instrucción de lectura adicional y de apoyo durante las cinco semanas en que se lleva a cabo la sesión 

de verano. 

La Academia de Lectura empezará el lunes, 24 de junio y finalizará el jueves, 25 de julio del 2013. No habrá clases los viernes, ni el 4 de julio 

del 2013. El horario de clases para los estudiantes será de 8:00 am a 12:00 pm. Se proporcionarán el desayuno y el almuerzo. Su hijo ha 

sido asignado para que asista a la academia de lectura durante el verano para los estudiantes de tercer grado en la Escuela Primaria 

_______________________________ (número de teléfono ___________________). Se proveerá transporte escolar a los estudiantes que residan a más de 

dos millas de distancia de la escuela. 

Por favor, indiquen a continuación si su hijo asistirá a la academia de lectura durante el verano para los estudiantes de tercer grado, firmen el 

formulario y devuélvanlo a la escuela a más tardar el ______________. 

● 

● 

● 

Mi hijo asistirá a la academia de lectura durante el verano para los estudiantes de tercer grado. Se le realizará el Examen de 

Rendimiento Stanford – 10 durante la última semana del programa. Entiendo que la asistencia diaria al programa es muy 

importante y que dicha asistencia no garantiza la promoción al siguiente grado. Entiendo que si mi hijo no cumple con los criterios 

de promoción, como lo establece la ley estatal, tendrá que repetir el 3er. grado. 

Renuncio al derecho de que mi hijo asista a la academia de lectura durante el verano para los estudiantes de tercer grado. Entiendo 

que puedo optar por repasarle a mi hijo en la casa o a través de otros servicios o agencias. Deberé coordinar con la escuela de mi 

hijo para que tome el Examen de Rendimiento Stanford – 10 el miércoles, 24 de julio del 2013 en la academia de lectura 

mencionada anteriormente, si no lo tomó durante el pasado mes de juno. Entiendo que si mi hijo no cumple con los criterios de 

promoción tendrá que repetir el 3er. grado. 

Aunque mi hijo ya ha cumplido con los criterios de promoción hacia el cuarto grado, asistirá a la academia de lectura durante el 

verano para los estudiantes de tercer grado por haber obtenido un puntaje en el 1er. nivel en la sección de Lectura del FCAT 2.0, lo 

cual lo califica para esta academia. 

Profesor(a) ________________________________________ 

________________________________________________ 

Firma de uno de los padres o tutores _ 

Director(a) ______________________________ 

Copia: Expediente acumulativo de orientación

VI-15 

Third Grade Summer Reading Academy - Creole version 

__________________________________ 

Non elèv la 

_____________________________ 

Dat 

Chè ____________________________________, 

Pou ane 2011 la, rezilta egzamen lekti FCAT pou klas 3èm ane te montre pitit ou a klase nan nivo 1 dapre estanda eta Florid la Daprè Lwa 

Florid 1008.25, tout elèv twazyèm ane ki klase nan nivo 1 nan egzamen lekti FCAT 2.0 a kapab oblije double klas la. Pou yon elèv ki klase 

nan nivo 1 kapab pase klas la, li dwe pwouve li vo klas la pamwayen yon lòt fòm egzamen oswa selon nivo materyèl ki nan dosye elèv la 

avan kòmansman ane eskolè 2013 – 2014 a. 

Apati kounye a pou rive jis fen ane lekòl la, pwofesè pitit ou a ap kontinye anseye l, men l ap konsantre l plis sou domèn ratrapaj ak 

konble lakin pitit ou a genyen nan lekti yon fason pou li rive travay nan nivo klas la. Pòtfolio elèv la kapab demontre pèfòmans li reyalize 

nan nivo klas li ye a oubyen li dwe fè nòt ki nan nivo oswa piwo pase 45 pousan nan tès referans SAT-10 la. (Nòt – Daprè regleman eta a, 

pitit ou a kab pran egzamen SAT-10 la yon sèl fwa.) 

Distri lekòl la ap ofri yon Akademi Lekti pou klas twazyèm ane pandan grannvakans (SRA) kòm yon estrateji pou tout timoun ki klase nan 

nivo 1 nan egzamen lekti FCAT dapre estanda eta Florid. Nou vle ankouraje tout paran pwofite opòtinite sa a pou pitit yo patisipe nan 

pwogram lekti siplemantè a ak sipòte pwogram grannvakans la pandan senk (5) semèn. 

Akademi lekti pou klas twazyèm pandan grannvakans ( SRA) ap kòmanse lendi 24 jen pou rive jedi 25 jiyè 2013 men pa gen lekòl jou 

vandredi yo ak 4 jiyè. Orè pou elèv yo se 8:00 nan maten rive 12:00 pm. Y ap sèvi dejene ak manje midi.Akademi Lekti pou klas twazyèm 

ane pandan grannvakans pou pitit ou a ap fèt nan lekòl primè elemantè__________________________ (telefòn___________________). Ap genyen 

otobis pou elèv ki abite nan yon distans ki plis pase de mil ak lekòl la. 

Tanpri, tcheke yon bwat anba a pou fè konnen si pitit ou ap patisipe nan akademi lekti pou klas twazyèm ane pandan grannvakans la, 

siyen fòm sa a epi voye l tounen nan lekòl la avan ________________________. 

□ Pitit mwen an ap patisipe nan akademi lekti pou klas twazyèm ane pandan grannvakans la. Pitit mwen an ap pran egzamen SAT-10 la 

pandan dènye semèn akademi an a. Mwen konprann li enpòtan anpil pou pitit mwen an ale nan akademi lekti a chak jou. Mwen 

konprann tou ale nan klas lekti a pa yon garanti pitit mwen an ap pase klas la. Mwen konprann si pitit mwen an pa ranpli kondisyon pou l 

pase klas la jan lwa eta a mande l la, l ap double klas twazyèm ane a. 

□ Mwen pa dakò pou pitit mwen an ale nan akademi letki pou klas twazyèm ane pandan grannvakans. Mwen konprann mwen gen dwa 

chwazi pou m ede pitit mwen poukont mwen lakay oswa pamwayen yon lòt sèvis oswa yon lòt ajans. Mwen dwe fè aranjman pou pitit 

mwen pran egzamen SAT-10 la mèkredi 27 jiyè 2013 kote akademi lekti a ap fèt nan adrès nou site pi wo a si l pa t gen tan pran l nan 

mwa me a. Si pitit mwen an pa ranpli tout kondisyon pou l pase klas la, l ap double twazyèm ane a. 

□ Malgre pitit mwen an deja ranpli kondisyon pou l pase klas la, li klase nan nivo 1 nan egzamen lekti FCAT 2.0 pou klas twazyèm ane dapre 

estanda eta Florid la epi l ap patisipe nan klas lekti pandan grannvakans sou baz kalifikasyon sa a. 

____________________________________ 

Pwofesè 

____________________________________ 

Siyati paran 

_______________________________________ 

Direktè/tris 

K: Dosye kimilatif pou konseye pedagojik

VI-16 



BUDGET INFORMATION 

Third Grade Summer Reading Academy Fund: 1103 Award Year: 2013 

Supply Budgets 

Classroom and custodial supply budgets will be placed in the FY13 budget in the following fund strips: 

Dept. Fund Function Account Program Budget 

Manager 

Local Code 

Award Year 

Classroom 

supplies 

Dept. 1103 5101 551100 0000 Dept. 000 2013 

Custodial 

supplies 

Dept. 1103 7902 551100 0000 Dept. 000 2013 

Supply monies will be placed in your budget by April 5, 2013, to facilitate timely ordering for Third Grade Summer Reading 

Academy. Please be sure that the vendor is paid before June 2013, as these funds will not roll over to FY 2014. This is a very 

short time period. Be sure to order early and monitor payment to the vendor. 

Timely Payment of Summer Reading Academy Expenditures 

The summer reading accounts are closed at the conclusion of summer each year. Summer payroll expenditures should be paid 

by the August 2nd payroll, and any corrections or adjustments by the August 16th payroll. Please be sure to meet payroll 

submission deadlines. 

Professional Development Days (June 21-22) will be paid per hour at the current mandatory inservice rate. Payment 

will be entered by the Department of Elementary Curriculum. 


Principal one per site regular school principal 

SRA Site Administrator one per site 6 hours per day (SRA) 

SRA Teachers one per 10 students 4 hours per day 

SRA Teachers-on-call two or three per site 4 hours per day - only as 

needed 

School Secretary Clerk* one per site 5 hours per day 

Non-salary 

Custodial Supplies 

based on student enrollment 

based on student enrollment 

*Applies to sites with only SRA or SRA and VPK. All other sites will use the Summer School (ESSS/ESY) budget to fund the 

noted positions. District Instructional Support Teachers will be not be included in SRA Site budgets as they will be paid through 

the Department of Elementary Curriculum.

VI-17 



HOST SCHOOL SITES AND THEIR FEEDER SCHOOLS* 

* Please note that students who attend choice and charter schools will attend the Third Grade 

Summer Reading Academy site assigned to their home school. 

AREA 1 

ELEMENTARY SRA SITES 

(Area Contact Person - Joe Peccia) 

Host Site 

Forest Park 

Feeder Schools 

Banyan Creek 

Crosspointe 

Forest Park 

Galaxy 

Poinciana 

Plumosa 

Rolling Green 

S.D. Spady 

Host Site 

J.C. Mitchell 


Addison Mizner 

Boca El. 

Calusa 

J.C. Mitchell 

Morikami 

Orchard View 

Pine Grove 


Host Site 

Verde 


Coral Sunset 

Del Prado 

Hammock Pointe 

Sandpiper Shores 

Sunrise Park 

Verde 

Waters’ Edge 

Whispering Pines 

AREA 2 


(Area Contact Person - JeTawn Shannon) 

Host Site 

Citrus Cove 

Host Site 

Discovery Key 

Host Site 

North Grade 

Host Site 

Diamond View 


Barton 

Citrus 

Freedom Shores 

Hidden Oaks 

Lantana 

Starlight Cove 


Coral Reef 

Crystal Lakes 

Discovery Key 

Hagen Road 

Manatee 

Sunset Palms 


COTaylor/Kirklane 

Highland 

North Grade 

Palm Springs 

South Grade 


Diamond View 

Forest Hill 

Greenacres 

Heritage 

Indian Pines 

Liberty Park

VI-18 



AREA 3 


(Area Contact Person - Viviane Ross/Maria Vaughn ) 

Host Site 

Binks Forest 


Binks Forest 

Elbridge Gale 

Equestrian Trails 

New Horizons 

Panther Run 

Wellington 

Host Site 

H.L. Johnson 


Acreage Pines 

Frontier 

Golden Grove 

Pierce Hammock 

Host Site 

Pahokee El. 


Belle Glade 

Glade View 

Gove 

KEC/Canal Point 

Pahokee 

Pioneer Park 

Rosenwald 

Host Site 

Egret Lake 

AREA 4 


(Area Contact Person - Katrina Granger)) 

Host Site 

Washington Elementary 

Host Site 

D.D. Eisenhower 


Egret Lake 

Pleasant City (Area 5) 

Roosevelt (Area 5) 

Seminole Trails 

U/B Kinsey/Palmview (Area 5) 

Westward 


Dr. Mary M. Bethune 

Grove Park 

Lincoln 

Northboro 

Northmore 

Washington 

West Riviera 


Allamanda 

Beacon Cove 

D. D. Eisenhower 

Jerry Thomas 

Jupiter 

Jupiter Farms 

Lake Park 

Lighthouse 


March Point 



Timber Trace

VI-19 



AREA 5 


(Area Contact Person - Nina Dimke) 

Host Site 

Host Site 

Host Site 

Host Site 

H.L. Johnson 

Grassy Waters 

Berkshire 

Egret Lake 


Cypress Trails 

H.L. Johnson 

Loxahatchee Groves 

Royal Palm Beach 

Acreage Pines (Area 3) 

Frontier (Area 3) 

Golden Grove (Area 3) 

Pierce Hammock (Area 3) 


Benoist Farms 

Chloee Lake 

Everglades 

Grassy Waters 

Melaleuca 

West Gate 

Wynnebrook 


Berkshire 

Belvedere 

Hope - Centennial 

Meadow Park 

Palm Beach Public 

Palmetto 

South Olive 

Pine Jog 


Pleasant City 

Roosevelt Elementary 

UB Kinsey/Palmview

VI-20 



REGISTRATION INFORMATION 

THIRD GRADE SUMMER READING ACADEMY HOST SITES (with school location numbers) 

Berkshire (0601) Grassy Waters (3351) 

Binks Forest (2561) H.L. Johnson (1761) 

Citrus Cove (2071) J.C. Mitchell (0931) 

D.D. Eisenhower (1541) North Grade (0681) 

Diamond View (3261) Pahokee El (1101) 

Discovery Key (2721) Verde (1661) 

Egret Lake (2101) Washington (0191) 

Forest Park (0831)

VI-21

VI-22 




INCLUDING TEACHERS-ON-CALL 

IMPORTANT: **Interim personnel are not eligible for Summer Reading Academy employment. ** 


In order to be eligible for employment during Summer School/Extended School Year 

(ESY), employees must be certified, in-field, and highly qualified for the subject(s) they will be 

assigned to teach and be recommended for reappointment for FY14. 

Teachers with certificates expiring on June 30, 2013 are not eligible for hire until they have 

renewed their teaching certificate. 

Teachers who are required to pass the General Knowledge Test must provide official passing test 

scores to the District Certification Office in order to be approved for hire. 

APPLICATION PROCESS 

Instructional employees, including Teachers-On-Call, who are interested in working during Third 

Grade Summer Reading Academy, must attach themselves to the position using PeopleSoft no 

later than Monday, April 15, 2013. Guidelines on how to apply are outlined below: 

HOW TO BROWSE AVAILABLE JOBS AS A CURRENT SCHOOL DISTRICT EMPLOYEE: 

1 Go to the school district’s website (www.palmbeachschools.org) 

2 Click on Employees 

3 Click on PeopleSoft 

4 Enter your user ID and Password and click on Sign In. 

5 Click Apply For Jobs 

6 You can search by the following: 

Using Keywords in the Basic Search section (i.e., Elementary, Science). You may also use the 

Advance Search link next to the yellow search button. This option will help you narrow your 

search by locating available positions according to their location, their job family, etc. You can 

also use the navigation buttons in the top right-hand corner of the Latest Job Postings section 

(First, Previous, Next, Last). 


SR – Third Grade Summer Reading Academy

VI-23 

NOTE Instructional employees are NOT eligible to apply for Non-Instructional positions without written 

approval from their Area Superintendent. 

SALARY 

● June18 and 19 - Mandatory SRA Professional Development Days 

SRA Teachers, Teachers-on-Call, and SRA District Reading coaches will be paid the district-approved mandatory 

professional development rate. Pay for professional development days will be submitted by the Department of 

Curriculum, not individual school sites. 

June 20 - Teacher Work Day 

June 24 through July 25 - Summer Reading Academy instructional days 

Pay for these days will be submitted by the individual SRA sites 

Instructional employees will be paid their hourly rate of pay based on their daily rate of pay, including 

Advanced Degree pay, in effect during FY13. 

Instructional employees hired for non-instructional positions will be paid the minimum hourly rate of pay for 

that position, in effect during FY13. 

SRA TEACHERS 

It is recommended that site administrators select applicants who have a thorough understanding of reading and 

how to assist elementary students with reading deficiencies. Part of the interview process should include 

questions regarding balanced literacy and differentiated small group instruction. Teachers will be required to 

provide high-quality small group instruction during SRA. Whole group teaching throughout the entire day is not 

acceptable. Teachers may only team-teach during SRA if both teachers are actively engaged with small 

groups of students at the same time. 

Site administrators may contact Kim Stansell-Towe, K-5 Reading Program Planner, Department of 

Elementary Curriculum, at PX 43882 for any assistance/questions regarding the hiring of SRA teachers. 

TEACHERS-ON-CALL 

SRA sites should hire at least two or three extra teachers to serve as SRA Teachers-on-Call. 

Teachers-on-Call must attend the SRA Professional Development Days on June 18 and 19. They will be 

paid the district-approved mandatory professional development rate for this day. 

Teachers-on-Call must be hired when an SRA classroom teacher is absent. 

Teachers-On-Call will be paid their hourly rate of pay based on their daily rate of pay, including Advanced 

Degree pay, in effect during FY13. 

SRA site administrators must only use Teachers-on-Call in the case of teacher absences. Teachers on the 

regular summer school/ESY substitute list should not be used for SRA.

VI-24 

DISTRICT SRA READING COACHES 

To ensure fidelity of the SRA program, a district-assigned instructional support teacher will provide coaching 

services, serve as a liaison between the district coordinators and the SRA sites and assist with coordinating, 

distributing, and collecting materials at sites. Each SRA site will receive services from a district-assigned 

instructional support teacher in order to provide ongoing instructional coaching and modeling for SRA teachers. 

These district-based instructional support team members are NOT to serve as quasi-administrators, Teacherson-Call, 

or full-time SRA teachers and will take direction from the District-Based SRA Coordinators. 

District SRA Reading Coach positions will be advertised by Elementary Curriculum and selected applicants will be 

assigned to individual SRA sites during the entire SRA period. 

QUALIFICATIONS (including Teachers, Teachers-on-Call, and District Reading Coaches) 

Instructional employees must be certified, in-field, and highly qualified for the classes they are assigned to 

teach or support during Summer SRA according to their certification area(s) Elementary Education or Reading 

Certification). Will you hold a valid certificate as of July 1, 2013? 

Certification must be valid through June 30, 2014. 

 

Eligibility to participate in Summer SRA is dependent on your certification and highly qualified 

status 

Areas of certification and highly qualified status must match the teacher’s SRA teaching assignment. 

Priority to current primary reading teachers with extensive experience in guided reading and 

reading running record assessment. 

Priority to teachers/coaches who have completed district Reading Running Record Level 1 

Training. 

Priority to teacher/coaches with expertise in designing and delivering small group differentiated 

instruction to meet students’ needs as well as to accelerate their learning. 

Priority to reading coaches, reading resource teachers, SAI teachers, teachers from Reading 

Workshop schools (Columbia-affiliated) and teachers with training in Reading Recovery, 

Developing Literacy First (DLF), Early Literacy Inservice Course (ELIC), National Board Certification 

for Literacy (K-5), and/or Literacy in Action Centers. 

Attendance at mandatory SRA professional development (District SRA Reading Coaches – 5 

days/SRA Teachers and Teachers-on-Call – 2 days). 

Attendance every day during SRA, with the exception of unexpected emergencies or unexpected 

illness (no vacation days). 

Adherence to the SRA guidelines, schedules, and instructional routines as set forth in professional 

development and lesson plans.



GUIDELINES FOR HIRING NON-INSTRUCTIONAL EMPLOYEES 

VI-25 

IMPORTANT: **Interim personnel are not eligible for Summer Reading Academy employment. ** 


Only employees who have been recommended for reappointment for FY14 are eligible for 

during Third Grade Summer Reading Academy. 

employment 

● 

● 

● 

● 

All applicants for non-instructional positions must meet the job’s requirements. 

Employees in the AESOP Bargaining Unit have first priority when filling clerical positions 

The regular, full-time school secretary (approved for 12 months) will be on duty. 

Duty days may NOT overlap with the regular contract (i.e., regular contract takes precedence; Summer SRA 

effective start date/ending date must be adjusted). 

APPLICATION PROCESS 

Non-instructional employees who are interested in working during Third Grade Summer Reading Academy must 

apply online using PeopleSoft no later than Monday, April 15, 2013. Guidelines on how to apply are outlined 

below: 

HOW TO BROWSE AVAILABLE JOBS AS A CURRENT SCHOOL DISTRICT EMPLOYEE: 

Go to the school district’s website (www.palmbeachschools.org) 

1 Click on Employees 

2 Click on PeopleSoft 

3 Enter your User ID and Password and click on Sign In 

4 Click on Apply for Jobs 

5 You can search by the following: 

Use Keywords in the Basic Search section (i.e., Clerk School Secretarial, Assistant Paraprofessional II). You may 

also use the Advanced Search link next to the yellow search button. This option will help you narrow your 

search by locating available positions according to their job family, etc. 

You can also use the navigation buttons in the top right-hand corner of the Latest Job Postings section (First, 

Previous, Next, Last). 

When browsing for jobs use the following Website Key Code: SR – Third Grade Summer Reading 

Academy

VI-26 

NOTE 

School Food Service and Transportation employees are NOT required to complete Third Grade Summer Reading 

Academy applications. The School Food Service and Transportation Departments will handle all related 

applicants and placements for Third Grade Summer Reading Academy. 

SALARY 

● 

Non-instructional personnel who are employed on less than a 12-month basis will be paid their hourly rate 

of pay, without supplement, in effect during FY13, provided they are employed in the same job title. 

● 

Non-instructional personnel working in a different job classification will be paid the minimum 

hourly rate of pay for that position in effect during FY13.

VI-27 



DATA ENTRY DIRECTIONS 

The Department of FTE and Student Reporting has revised the way that data is being collected for 

summer school. The summer school data elements have been moved off of TERMS Panel A03- 

Demographics to TERMS Panel A04 – General Assignments (see below). School site data processor will 

enter the program the student is attending during summer school as well as the transportation needs 

of the student. Also, a quick data entry screen has been created on TERMS Panel E07- Miscellaneous 

Demographics. 

As in the past, the district will not hire data processors at any of the summer school sites. For “School 

Sponsored Summer Programs” year-round High School Data Processors will be responsible for 

scheduling the students on their campuses. The Department of FTE and Student Reporting will be 

responsible for scheduling elementary, middle, VPK and “High School District Sponsored Summer 

Program” students. With this in mind, it is crucial that each sending school enter a summer site school 

number, educational program and any transportation needs for each student planning to attend 

summer school from their school site. A spreadsheet will be made available to each summer school 

administrator via Google Docs, so the Teacher Name, Employee ID, and Building/Room the instruction 

will occur in for each student can be indicated.

VI-28 

TIMELINE: 




Ongoing - School Data Processors will enter the SUMMER-SITE, PGM and TRANS for all students attending 

summer school on TERMS Panel A04 or E07- Quick Entry. 

No later than May 25th - Summer School site administrators will indicate on the Google Docs spreadsheet each 

student’s summer school teacher, Employee ID, and the Building/ Room in which the instruction will occur. 

June 1st through June 10th - The Department of FTE and Student Reporting will be scheduling elementary, 

middle, VPK and “High School District Sponsored Summer Program” students. 

SUMMER – Orange Box (See above) 

These fields are used for any students that will attend a summer school program. These fields are cleared out 

when we create the new school year. 

SITE – In this field enter the 4 digit school number of the summer school this student will attend. 

PGM- Enter one of the codes listed below: 

SUMMER PROGRAM: 

A ATLANTIC IB 

B BLUEPRINT FOR SUCCESS 

C COMPASS/PASS/MSCR 

D DRIVERS ED 

E E2020 

F ESE PK SPEECH 

G ESE PK 

H ESE K-5 

I ESE 6-8 

J ESE 9-12 

K CONNISTON AE 

L 2ND GRADE PILOT 

M ELL MS 

N ELL HS 

O SUNCOAST IB 

P PTR (ESOL ELEM) 

R JUMPSTART ALGEBRA 

S SRA 

T RISING 8th ENROLL HS CRSE 

V VPK

VI-29 

TRANS – Use this field to indicate if the student will require transportation. Schools can leave this field 

blank for students that will not require transportation for the summer. For students requiring 

specialized transportation indicate an “E” in the summer transportation field. ESE Contacts will need 

to follow this up by submitting form PBSD 1848 to the transportation department. Students NOT 

requiring specialized transportation will be transported by the “General Route”. Indicate these ESE 

students with a “Y” not an “E”. 

SUMMER TRANSPORTATION: 

Y = YES 

E = YES, NEED ESE BUS (SPECIALIZED TRANSPORTATION ONLY) 

BLANK = NON APPLICABLE 

GRD 8 SUMMER – Red Box (See above) 

Not being used this summer. 8th grade students will be enrolled in high school courses with a 

companion field of “8”. 

QUICK ENTRY SCREEN - E07 – Miscellaneous Demographics 

This screen was developed to help schools enter the summer school fields quickly. From this screen 

schools can look for a specific student by name, by grade level, by homeroom, by gender or by race. 

Once on the E07 screen, Enter Mode Q for Query and SUMR in the Elem. Code: field, and the school 

number in the school field then hit the enter key. 

SITE field – This is where schools will indicate the 4 digit summer school number. 

PT field - Although it actually looks like one field on this screen. It is two fields. The first slot is where 

schools will indicate the program/reason the student will be attending summer school. The second slot 

of that field is where schools will indicate transportation with a Blank, Y or E. 

SUM field – Not being used this summer, leave the field blank. 

GR8 field – Not being used this summer, leave the field blank.

VI-30 

PLEASE POST 

SUMMER READING ACADEMY (SRA) 


SALARY GUIDELINES FOR THIRD GRADE 

Instructional employees will be paid their hourly rate of pay based 

on their daily rate of pay, including Advanced Degree pay, in effect during 

FY13. The exception will be for the two teacher professional 

development days, where they will be paid at the hourly mandatory 

professional development rate. 

Instructional employees hired for a Non-Instructional position will 

be paid the minimum hourly rate of pay for that position, in effect during 

FY13. 

Non-instructional employees who are employed on less than a 

12-month basis will be paid their hourly rate of pay, without supplement, 

in effect during FY13, provided they are employed in the same job title. 

Non-instructional employees working in a different classification 

for Third Grade Summer Reading Academy will be paid the minimum 

hourly rate of pay for that position, in effect during FY13.

PLEASE POST 

SUMMER READING ACADEMY (SRA) 


HOW TO BROWSE AVAILABLE JOBS AS A CURRENT SCHOOL DISTRICT EMPLOYEE 

VI-31 

1. Go to the school district’s website (www.palmbeachschools.org) 



4. Enter your User ID and Password and click on Sign In. 


6. You can search by the following: 

Use Keywords in the Basic Search section (i.e., Elementary, Science, Clerk 

School Secretarial, Assistant Paraprofessional II). You may also use the 

Advanced Search link next to the yellow search button. This option will help 

you narrow your search by locating available positions according to their job 

family, etc. You can also use the navigation buttons in the top right hand 

corner of the Latest Job Postings section (First, Previous, Next, Last). 

When browsing for jobs use the following Website 

Key Code: SR – Third Grade Summer Reading Academy

VII-1 

SECTION VII 

ESOL SUMMER PROGRAMS 



Connie Berry, PX 47348 


Calendar of Events..........................................................................................................................................................................2 

Time Task Calendar........................................................................................................................................................................3 

Middle School ESOL Summer Program................................................................................................................................7 

High School ESOL Summer Program.....................................................................................................................................8



MIDDLE SCHOOL –EIGHTH GRADE ESOL SUMMER PROGRAM 

VII-2 

Instructional time is: 4 days a week, 3 hours per day, beginning Monday, June 24, 2013, ending Thursday, 

July 25, 2013 (19 days). 

NOTE – Thursday, July 4, 2013, is a school holiday. School is closed. 

PERSONNEL DAILY TIME SCHEDULES WORK DAYS 

Middle School ESOL Teacher Professional 

Development Day 

8:30 am –3:30 pm (7 Hours) Monday, June 10, 2013 

FHESC, Boardroom 

Teachers 9:15 am - 1:15 pm (4 hours) Thursday, June 13 

(Planning Day/On-Site) 

Monday June 24- 

Thursday, July 25, 2013 

with students (20 days) 

Students 

9:15 am – 1:15 pm (4 hours) 

Breakfast 9:15 am – 9:45 am 

Lunch 12:45 pm – 1:15 pm 

Monday, June 24- 

Thursday, July 25, 2013 

(19 days) 

HIGH SCHOOL ESOL SUMMER PROGRAM 

Instructional time is: 4 days a week, 3 hours per day, beginning Monday, June 17, 2013, ending Thursday, 

July 25, 2013 (23 days). 

NOTE – Thursday, July 4, 2013, is a school holiday. School is closed. 


High School ESOL Teacher Professional 

Development Day 

8:30 am –3:30 pm (7 Hours) Monday, June 10, 2013 


High School ESOL Teachers 9:15 am – 1:15 pm (4 hours) Thursday, June 13 - Thursday, July 25, 

2013 (24 days) 

High School Students 

Breakfast 

9:15 am - 1:15 pm (4 hours) 

Breakfast 9:15 am – 9:45 pm 

Lunch 12:45 pm – 1:15 pm 

Monday, June 17 -Thursday, y 25, 2013 

(23 days)

VII-3 





STUDENT 

ELIGIBILITY 

March 20 

List of eligible students will be distributed to ESOL Coordinators/Contacts 

at their schools. 

STAFFING April 1 Area Superintendents select Summer School/ESY Site Administrators from 

those who are presently Assistant Principals. Area Offices will email names 

to Sue Walters, Recruitment and Retention, to confirm eligibility. 

STAFFING April 1 Summer School/ESY sites create all Instructional positions. In order for 

your positions to be posted correctly you must follow these steps when 

creating your job openings: 




4. Select Internal Only in the Visible field 

STAFFING April 5 Applicants may begin applying for posted positions using PeopleSoft. 

BUDGET April 1 Budget Services will create school site positions to enable posting. A 

fixed supplies budget has been allocated for each site in the FY13 

budget year. 

TRANSPORTATION By April 1 All ESE reconciled route sheets should be forwarded to Transportation 

Services. (Attn: John Milton at Centralized Routing) 

BUDGET April 5 Budget Services will distribute Summer School/ESY budget forms 

and instructions to Area Offices. Area Offices will forward the budget 

packet to site administrators. 

SUMMER SCHOOL 

NOTIFICATION 

STAFFING 

April 9 

No Later 

than 

April 22 

MIDDLE and HIGH SCHOOL HOME SCHOOLS: Middle, high and charter 

schools complete, for eligible students, and send home Summer School 

Notification and Consent Form (PBSD 2111) for Parent /Guardian signature. 

Instructional and Non-Instructional employees must apply for Summer 

School/ESY postings using PeopleSoft no later than April 22, 2013. All 

instructional hires must meet state certification requirements and NCLB 

Highly Qualified Standards to be cleared. School Food Service and 

Transportation employees are not required to apply for positions.

VII-4 

TRANSPORTATION April 15 Starts registration for summer school transportation. 

BUDGET May 3 Summer School/ESY Site Administrators will submit completed estimated 

budget Worksheets to the Area Superintendents. 

STUDENT 

INFORMATION 

REGISTRATION AND 


April 30 

ONGOING 

MIDDLE AND HIGH SCHOOL ESOL COORDINATORS/CONTACTS: After 

receiving confirmation of attendance from parent on ESOL Summer School 

Notification and Consent Form (PBSD 2111) make three copies, submit one 

to summer site principal, one to Connie Berry, FHECS A204, and one for the 

student’s ELL folder. 

The data processors at each sending schools needs to indicate on the A04 

screen the student’s summer school site (4 digit #). 

TRANSPORTATION May 13 Summer school routes will be available online. 

REGISTRATION May 16 Principals submit projected Summer School ESOL enrollments, as updated 

by the parent confirmation, to the appropriate site administrator and Area 

Superintendent. Site Administrators submit total projected enrollment, via 

email, to appropriate Area Superintendent. 

TRANSPORTATION May 10 Deadline for students to be entered on A04 screen to be included on 

transportation lists. 



General) 

May 24 

Transportation Coordinators provide bus assignments to home schools and 

summer school sites for all students whose names were entered on the A04 

screen. Transportation will send a copy of the bus routes to ESY site 

administrators and ESE Area Coordinators. Sending school principals 

distribute information to parents. 

Summer bus route changes will be forwarded to schools and 

posted to http://transintranet/FindMyBusStop.aspx. 

Schools will be notified as route changes daily if any 

adjustments are required. 



ESE route sheets should be reconciled for all students 

attending summer school. 

Schools should utilize the Transportation Request for Special 

Need Students (PBSD1848) to register new special needs 

students. 


STAFFING May 28 Deadline for submitting emails to Recruitment & Retention. Emails must 

include the following information for the employees hired for summer 

positions: 

1. Employee name

VII-5 




5. Job title 

6. Position # 

Emails are to be submitted on Tuesdays and Thursdays only and must 

include SE in the Subject Line. 






PROFESSIONAL 

DEVELOPMENT 

June 10 Middle and High School ESOL Teachers and ESOL Guidance Counselors : 

Report for mandatory professional development, 8:30 am – 3:00 pm, 


REPORTING June 11-15 FTE Survey Reporting Week. SS/ESY Administrator finalizes enrollment and 

staffing in TERMS. Submit changes to Field Tech. 

PLANNING June 13 High School Administrators and Middle and High School Teachers report for 

duty. 

HIGH SCHOOL 

SUMMER ESOL 

PROGRAM BEGINS 

EIGHTH GRADE 

ESOL PROGRAM 

BEGINS 

June 17 

June 24 

High school summer ESOL Program for students begins. 

Middle school summer ESOL Program for students begins. 

REPORTING July 9-13 FTE Survey Reporting Week. SS/ESY Administrator finalizes enrollment and 


HOLIDAY July 4 HOLIDAY - SCHOOL CLOSED 

ALL SUMMER 

SCHOOL PROGRAMS 

END 

July 25 

Last day for teachers and students.

VII-6 




The Department of Multicultural Education will hire teachers and ESOL Guidance Counselors for both the 

8th Grade ESOL Program and the High School ESOL Program. 

Please refer to Hiring Section.

VII-7 



MIDDLE SCHOOL ESOL SUMMER PROGRAM 

The Middle School Summer ESOL Program will focus on oral language acquisition, reading strategies, writing 

strategies, test taking skills and a comprehensive transition to high school program. The goal of the program is to 

provide students with the knowledge and strategies to be academically successful. 

All eighth grade LY students will be eligible for this program. 

Eligible Students 

On March 20, 2013, ESOL Coordinators/Contacts will receive a list of eligible students at each school. 

ESOL Summer School Notification and Consent Form (PBSD 2111) should be completed by the school and sent 

home on April 9, 2013. This form should be signed by the parent and returned to the school by April 30, 2013. 

MIDDLE SCHOOL ESOL SUMMER PROGRAM SITES 

Area 1 

Area 3 & 5 

Area 4 

Area 2 

Boca Raton High School 

Wellington High School 

Pahokee Middle School 

Palm Beach Gardens High School 

John I. Leonard High School 

Instructional Personnel 

Teachers will be hired by the Department of Multicultural Education and assigned to the High School sites. 

Salary 

June 10, 2013 – Professional Development Day 

Teachers will be paid the District-approved mandatory professional development rate. 

June 13, 2013 – Teacher Work Day 

June 24, 2013 - July 25, 2013 – Instructional Days

VII-8 



HIGH SCHOOL ESOL SUMMER PROGRAM 

NO CREDIT IS OFFERED FOR THE HIGH SCHOOL ESOL SUMMER PROGRAM 

The High School Summer ESOL Program will focus on oral language acquisition, reading strategies, writing 

strategies and test taking skills. The goal of the program is to provide students with the knowledge and strategies 

to be academically successful. 

Eligibility for this program has been predetermined by the Department of Multicultural Education using academic 

data, English Language Proficiency and entry date. 

Eligible Students 

On March 20, 2013, ESOL Coordinators/Contacts will receive a list of eligible students at each school. 

ESOL Summer School Notification and Consent Form (PBSD 2111) should be completed by the school and sent 

home on April 9, 2013. This form should be signed by the parent and returned to the school by April 30, 

HIGH SCHOOL ESOL SUMMER PROGRAM SITES 

Area 1 

Area 2 & 5 

Area 3 

Area 4 

Boca Raton High School 

John I. Leonard High School 

Wellington High School 

Pahokee Middle School 

Palm Beach Gardens High School 

Instructional Personnel 

Teachers will be hired by the Department of Multicultural Education and assigned to the High School sites. 

Salary 

June 10, 2013 – Professional Development Day 

Teachers will be paid the District-approved mandatory professional development rate. 

June 13, 2013 – Teacher Work Day 

June 24- July 25 –Instructional Days 

Instructional employees will be paid their hourly rate of pay based on their daily rate of pay, including 

Advanced Degree pay, in effect during FY13.

SECTION VIII 

ELEMENTARY SCHOOL 


VIII - 1 


Olivia Rogers, PX 50925 


Calendar of Events……………………………………………………………………………………………………………………………2 

Time Task Calendar………………………………………………………………………………………………………………………….3 

Eligibility and Curriculum………………………………………………………………………………………………………………..6 

Attendance Policy……………………………………………………………………………………………………………………………..7 

Budget Information…………………………………………………………………………………………………………………………..8 

Data Entry Directions …………………………………………………………………………………………………………………….10 

Summer Site Allocation Formulas ………………………………………………………………………………………………… 13

VIII - 2 




Instructional time is: 4 days a week, 3 hours per day, beginning Monday, June 24, 2013 ending Thursday, 

July 25, 2013 (19 days). 

NOTE –Thursday, July 4, 2013 is a school holiday. School is closed. 


Administrator 6 hrs Thursday, June 20 – Monday, July 29, 

2013 (21 days) 

Elementary School Teachers 8:00 am - 12:00 pm (4 hrs) Thursday, June 20 (Planning Day/On- 

Site) Thursday, July 25, 2013 (20 days) 

Elementary Students 

8:00 am - 12.00 pm (4 hrs) 

Breakfast 8:00 am - 8:30 am 

Lunch 11:30 am - 12:00 pm 

Monday, June 24 – Thursday, July 25, 

2013 (19 days) 

BIAs (as needed) Not to exceed four (4) hrs Same as the grade level students 

Paraprofessionals Not to exceed 4.5 hrs* Thursday, June 20 (2 hours) Planning 

Day* Monday, June 24 – Thursday, July 

25, 2013 

Community Language Facilitator Not to exceed four (4) hrs Same as the grade level students 

School Secretary Clerk (1 per school site) 5 hrs Thursday, June 20 – Monday July 29, 

2013 (21 days) 

Note: In order to accommodate the arrival, breakfast, lunch, dismissal, and 30 minute planning, it is 

suggested that staff be assigned for each function on a rotation basis to ensure equity. 

Duty days may not overlap with regular contract. Summer School employment dates MUST be adjusted as regular 

contract takes precedence. 

Data processing tasks for each school will be completed by Field Technicians assigned to each Area by PJ D’Aoust; 

Director, FTE and Student Reporting, PX 86374. 

Royal Palm School follows Elementary/Middle June 24, 2013 – July 25, 2013. School work days, and student 

days. Time schedules are as follows: 

K-12 Students-9:00 am - 3:00 pm 

K-12 Teachers-7:30 am - 3:00 pm 

K-12 Paraprofessionals-8:00 am - 3:30 pm 

Pre-K Students – VE “splits” student hours-8:00 am –10:30 am 3 year olds 

VE “splits” student hours-11:30 am – 2:00 pm 4 year olds 

Pre-K – ESE student hours-8:00 am – 2:00 pm 

Pre-K paraprofessionals-7:30 am – 2:00 pm 

ESE paraprofessionals-7:30 am – 3:00 pm 

Indian Ridge School – June 10, 2013 to July 25, 2013. Time schedules are as follow: 

K-12 students-8:00 am –12:30 pm 

Teachers & BIAs-7:30 am – 1:00pm 

Paraprofessionals-8:00 am –12:30 pm 

Teacher workday June-10, 2013 

students begin June-11, 2013


FY 13 SUMMER SCHOOL/EXTENDED SCHOOL YEAR 



VIII - 3 

STAFFING April 1 Area Superintendents select Summer School/ESY Site Administrators from those 

who are presently Assistant Principals. Area Offices will email names to Sue 

Walters, Recruitment and Retention, to confirm eligibility. 

STAFFING April 1 Summer School/ESY sites create all Instructional and Non-Instructional postings 

in PeopleSoft except School Food Service and Transportation positions. In order 

for your positions to be posted correctly you must follow these steps when 

creating your job openings: 





STAFFING April 1 Applicants may begin applying for posted positions using PeopleSoft. School 

Food Service and Transportation employees are not required to apply for 

positions. 

Teachers and qualified Non-Instructional employees who are interested in 

working as a Summer School/Extended School Year substitute teacher must 

complete the Summer School/ESY Substitute Teacher Application (PBSD 2022) 

BUDGET April 1 Budget Services will create school site positions to enable posting. A fixed 

supplies budget has been allocated for each site in the FY13 budget year. 

TRANSPORTATION April 1 All ESE reconciled route sheets should be forwarded to Transportation 

Services. (Attn: John Milton at Centralized Routing) 

BUDGET April 5 Budget Services will distribute Summer School/ESY budget forms and 

instructions to Area Offices. Area Offices will forward the budget packet to site 

administrators. 

STAFFING 

STAFFING 

No later 

than 

April 15 

No later than 

April 15 



instructional hires must meet state certification requirements and NCLB Highly 

Qualified Standards to be cleared. School Food Service and Transportation 

employees are not required to apply for positions. 

Summer School/ESY Substitute Teacher Employment Application (PBSD 2022) 

due. 


ENROLLMENT May 1 Elementary principals submit projected ESE enrollments to Area ESE Area 

Coordinators and the appropriate Summer School Site Administrators. 

PROFESSIONAL 

DEVELOPMENT 

May 2 

Summer School/ESY Site Administrators’ Training. 

8:30 am – 11:30 am, FHESC Thurber D. 

BUDGET May 3 Summer School/ESY Site Administrators will submit completed estimated budget 

forms to the Area Superintendents. 

BUDGET May 3 Notify Jason Elliott in Budget Services regarding needed special job codes.

BUDGET May 7 Area Superintendents will review Summer School/ESY budgets and submit to the 

Budget Services. 

TRANSPORTATION May 10 Deadline for schools to submit information to Transportation Services 

TRANSPORTATION May 13 Summer school routes will be available online 

REGISTRATION May 14 All schools send home completed ESY Registration Form (PBSD 0673). 

VIII - 4 

SIGN LANGUAGE 

INTERPRETER 

SERVICES 

No later than 

May 17 

ESE Contacts complete the PBSD 1320 for DHH Students with interpreter 

services on their current IEPs. 

REGISTRATION May 21 Sending schools deliver the ESY Registration (PBSD 0673), IEP (PBSD 0659) 

and 504 Plan (PBSD 1470) for each ESE or 504 student to the ESY site. Include 

behavior intervention plans, special reinforces, visual schedules, etc. 

Sending schools provide a copy of ESY Registration, PBSD 0673 to the Area ESE 

Coordinator. 



ONGOING 

The data processors at each sending schools needs to indicate on the A04 screen 

the student’s summer school site (4 digit #). 

NURSE COVERAGE May 24 ESE Area Coordinators contact ESY Site Administrators to discuss nurse coverage 

for ESY sites. Site Administrators will contact Cathy Burns to arrange for 

coverage. 



General) 

WAREHOUSE 

REQUISITIONS 

May 24 

May 24 




administrators and ESE Area Coordinators. Sending school principals distribute 


Summer bus route changes will be forwarded to schools and posted to 

http://transintranet/FindMyBusStop.aspx. 

Schools will be notified as route changes daily if any adjustments are 

required. 

The current ESE route sheets will be utilized to register Special Needs 

Students. 



Schools should utilize the Transportation Request for Special Needs 

Students (PBSD1848) district form to register new special needs 

students. 


Last day for warehouse requisitions for the FY13 Summer School/ESY. NOTE: 

Please indicate "Summer School" on all requisitions. These requisitions will be 

processed against the 2013 budget. 


the following information for the employees hired for summer positions: 





5. Job title 

6. Position #(Course code numbers must be provided with the job offer notice

for ESE & ESOL positions that do not identify a core-content subject area in the 

job title. Example: TCH ESOL, TCH ESE, TCH AUTISTIC.) 

Emails are to be submitted on Tuesdays and Thursdays only and must 

include SS, SR, SV, SE or SC in the Subject Line. 






PLANNING June 20 Elementary Summer School/ESY administrators, teachers, and staff report for 

duty. 

VIII - 5 

ELEMENTARY SS/ESY 

SCHOOL 

BEGINS 

June 24 

Elementary Summer School/ESY begins. A schedule of District visitations will be 

forthcoming. 



ESE June 27 Deadline for submitting Supplemental Pay Request (PBSD 1823) for AESOP 

personnel or FPSU paraprofessionals completing medically complex duties or 

assigned full time to an EBD class. See bulletin P-14371-CLS/ESE for additional 

guidance. 

ENROLLMENT July 2 Elementary Summer School/ESY Site Administrators submit enrollment figures 

via Gmail to the appropriate Area Superintendent/Area Contact person. Based 

on enrollment, personnel adjustments may be made. 

HOLIDAY July 4 Holiday- School Closed 

REPORTING July 8-12 FTE Reporting Week. SS/ESY Administrator finalizes enrollment and staffing in 

TERMS. Submit changes to Field Tech. 

ALL SUMMER 


END 

July 25 

Last day for Summer School/ESY Programs. Teachers complete all final records 

and materials and give to Site Administrator. 

FINAL GRADES July 25 Enter final grades into TERMS. Send a copy of Summer School/ESY grade report 

to student’s home school. 

LAST DAY July 29 Last day for Site Administrators and Support Staff. 

STUDENT 

RECORDS 

STUDENT 

RECORDS 

July 29 

July 29 

Sending schools pick up student materials from Summer School/ Extended 

School Year sites. 

Progress toward goals completed on the lower portion of the goal pages of the 

IEP (PBSD 0659) completed for students attending Summer School/ESY. IEP 

returned to ESE Coordinators at sending schools.



ELIGIBILITY AND CURRICULUM 

VIII - 6 

The following information clarifies the eligibility criteria to be used to refer students for Summer School/Extended 

School Year (ESY). ESY eligibility must be made by an IEP Team. 

Florida State Board of Education Rule 6A-6.03028(11)(a)(b) sets forth the following criteria for IEP Teams to 

consider when making a determination; if a student’s IEP team determines, on an individual basis, that the services 

are necessary for the provision of FAPE to the student. 

The Rule also prohibits school districts to limiting ESY to particular categories of disability or unilaterally limits the 

type, amount, or duration of those services. Accordingly, while the school district designates certain days for ESY 

services, there are times when individual students receive additional services (i.e. tutoring or therapeutic 

counseling) over the summer. 

All students in grades Pre-K-5 receiving ESE services with an IEP must be considered for Extended School Year 

(ESY). 

● An IEP team meeting must be held to determine the need for ESY services. 

● The IEP team will determine objectives to be addressed (using the current IEP and documentation of 

progress) during ESY. 

ESE students will be enrolled in Unique Skills courses through the FTE department. On the Extended School Year 

Registration form PBSD 0673 for Course Title indicate Unique Skills, for the course number indicate the following 

numbers: for Elementary: 7763010, for Middle: 7863010; for High: 7963130. If the ESE student is attending ESY 

for credit as determined by the IEP team please indicate the course code on the PBSD 0673.




VIII - 7 

Elementary School Students 

● 

● 

Summer School/Extended School Year class time is limited. Student attendance should be closely 

monitored to ensure optimal student progress. 

Summer School Site Administrators will receive an attendance roster from the FTE department.



BUDGET 

VIII - 8 

Summer School: Fund: 1102 Award Year: 2013 


Summer school site positions will be available for advertisement April 1, 2013. 

Budget Services will create temporary positions with a head count of one to allow each site to advertise 

positions before the official budget requests are due back to your Area Office. If your location anticipates 

needing special job codes, such as Tch ESE Autism, EMH, Tch Intellectually Disabled, ESE Pre-K, etc, 

please inform Jason Elliott before May 3rd. Budget Request Worksheets will be sent to Area Offices by 

e-mail on April 5th and then forwarded to site administrators for completion. Once the Area Office 

approves the budget requests and returns them to Budget Services, the maximum head counts will be 

adjusted accordingly. For instance, a VE position will initially be created for advertising purposes. If the 

budget submitted requires three VE positions, the maximum head count will be set to three, and the 

school will be allowed to hire only three persons. 

Supplies Budgets 

Classroom ($700 per school) and custodial ($88) supply budgets have been placed in the FY13 budget in the following 

fund strips: 

Classroom supplies: 

Custodial supplies: 

Dept # -1102-5150-551100-0000-dept-000-2013 

Dept # -1102-7902-551100-0000-dept-000-2013 

Educational Alternatives /DJJ Sites (Large sites) - Supply Budgets 

Classroom ($400 per school) and custodial ($150) supply budgets have been placed in the FY13 budget in the 

following fund strips: 



Educational Alternatives /DJJ (Small site) - Supply Budgets 

Dept #-1102-5150-551100-0000-dept-000-2013 

Dept #-1102-7902-551100-0000-dept-000-2013 


fund strips: 



Dept #-1102-5150-551100-0000-dept-000-2013 

Dept #-1102-7902-551100-0000-dept-000-2013 

Supply monies have been placed in your budget to facilitate timely ordering for summer 

school/extended school year. Please be sure that the vendor is paid before June 28, 2013, as these 

funds will not roll over to FY13. This is a very short time period. Be sure to order early and monitor 

payment to the vendor. When ordering from the Supply Warehouse, name the requisition SUMMER 

SCHOOL. After placing the order send an e-mail to Mark Moon. Make the subject of the e-mail: 

Requisition Number. In the body of the e-mail type: SUMMER SCHOOL ORDER. This will give you 

priority treatment.

VIII - 9 

Timely Payment of Summer School Expenditures 

The summer school fund is closed at the conclusion of summer school each year. Summer payroll expenditures 

should be paid by the August 2nd payroll, and any corrections or adjustments by the August 16th payroll. Please 

take note of payroll submission deadlines for the August 2nd and August 16th paychecks to ensure that corrections 

or adjustments are submitted on a timely basis. 

Paycheck Payment Dates for Teaching 

Personnel 

Paycheck Payment Dates for Summer 

School Site Administrators 

June 21, 2013 1 st Installment – July 5, 2013 

July 5, 2013 2 nd Installment – August 2, 2013 

July 19, 2013 

August 2, 2013 

August 16, 2013 

IEP Paraprofessionals 

IEP paraprofessionals working with a student during Summer School are paid from the Summer School fund 1102. 

The combo code is: Dept #-PRT1102-5221-0000-13. The IDEA grant does not fund these expenses during the 

summer. 

Supplemental Pay Requests for Staff Servicing ESE Students (AESOP/FPSU) 

By contract, AESOP employees serving medically complex students during summer school/ESY are paid an 

additional $1.50 per hour while so employed and assigned. FPSU paraprofessionals are paid an additional $.68 per 

hour while so employed and assigned. The additional pay per hour applies only to employees who are assigned on 

a regular basis to a student who requires unique procedures. *Article 6, Section A.4 of the Association of 

Educational Secretaries and Office Professionals Contract provides a list of unique procedures. A copy of the 

contract can be found on the Department of Labor Relations’ website. 

AESOP paraprofessionals assigned to a defined Emotionally/Behaviorally Disordered (E/BD) self-contained unit 

on a full-time basis shall be paid an additional $.75 per hour. FPSU paraprofessionals assigned to a defined 

Emotionally/Behaviorally Disordered (E/BD) self-contained unit on a full-time basis shall be paid an additional 

$.34 per hour. Paraprofessional positions allocated to these classrooms contain function 5223 in the combo code 

Paraprofessionals who are in regular classes with EB/D mainstreamed students are not eligible for these 

additional funds per hour. 

To pay an employee the additional funds per hour, Exceptional Student Education Supplemental Pay (PBSD 1823) 

and IEP (PBSD0659) which specifically lists the procedures required must be submitted to Loretta Pisciotta, 

Department of Exceptional Student Education, FHESC, Suite A-203 by June 27, 2013. A copy must be sent to the 

Area Superintendent.




VIII - 10 

The Department of FTE and Student Reporting has revised the way that data is being collected for summer school. 

The summer school data elements have been moved off of TERMS Panel A03-Demographics to TERMS Panel A04 – 

General Assignments (see below). School site data processor will enter the program the student is attending 

during summer school as well as the transportation needs of the student. Also, a quick data entry screen has been 

created on TERMS Panel E07- Miscellaneous Demographics. 

As in the past, the district will not hire data processors at any of the summer school sites. For “School Sponsored 

Summer Programs” year-round High School Data Processors will be responsible for scheduling the students on 

their campuses. The Department of FTE and Student Reporting will be responsible for scheduling elementary, 

middle, VPK and “High School District Sponsored Summer Program” students. With this in mind, it is crucial that 

each sending school enter a summer site school number, educational program and any transportation needs for 

each student planning to attend summer school from their school site. A spreadsheet will be made available to 

each summer school administrator via Google Docs, so the Teacher Name, Employee ID, and Building/Room the 

instruction will occur in for each student can be indicated.




VIII - 11 

TIMELINE: 

Ongoing - School Data Processors will enter the SUMMER-SITE, PGM and TRANS for all students 

attending summer school on TERMS Panel A04 or E07- Quick Entry. 

No later than May 25th - Summer School site administrators will indicate on the Google Docs 

spreadsheet each student’s summer school teacher, Employee ID, and the Building/ Room in which the 

instruction will occur. 

June 1st through June 10th - The Department of FTE and Student Reporting will be scheduling 

elementary, middle, VPK and “High School District Sponsored Summer Program” students. 


These fields are used for any students that will attend a summer school program. These fields are cleared 

out when we create the new school year. 




A ATLANTIC IB 



D DRIVERS ED 

E E2020 


G ESE PK 

H ESE K-5 

I ESE 6-8 

J ESE 9-12 



M ELL MS 

N ELL HS 

O SUNCOAST IB 



S SRA 


V VPK

VIII - 12 

TRANS – Use this field to indicate if the student will require transportation. Schools can leave this field blank for 

students that will not require transportation for the summer. For students requiring specialized transportation 

indicate an “E” in the summer transportation field. ESE Contacts will need to follow this up by submitting form 

PBSD 1848 to the transportation department. Students NOT requiring specialized transportation will be 

transported by the “General Route”. Indicate these ESE students with a “Y” not an “E.” 


Y = YES 




Not being used this summer. 8th grade students will be enrolled in high school courses with a companion 

field of “8”. 


This screen was developed to help schools enter the summer school fields quickly. From this screen 

schools can look for a specific student by name, by grade level, by homeroom, by gender or by race. 

Once on the E07 screen, Enter Mode Q for Query and SUMR in the Elem. Code: field, and the school 

number in the school field then hit the enter key. 









SUMMER SITE ALLOCATION FORMULAS 

Position Allocation Comments 

Administrator 1 per site 6 hrs per day 

VIII - 13 

ESE Teachers 

ESE Paraprofessionals 

1 teacher per 18 students 

ASD 1 per 9 students 

InD 1 per 12 students 

E/BD 1 per 12 students 

1 per 4 VE teachers 

1 per EBD teacher 

1 per ASD teacher 

1 per InD teacher 

4 hrs per day 

4.5 hrs per day 

School Secretary Clerk 1 per site 5 hrs per day 

Substitute Teacher 1 day per teacher 4 hrs per day, as needed 

Community Language Facilitator (CLF) 

1 per 15 students (single 

language) 

4 hrs per day 



Duty days may not overlap with regular contract. Summer School employment dates MUST be adjusted as 

regular contract takes precedence. 

Data processing tasks for each school will be completed by Field Technicians assigned to each Area by PJ 

D’Aoust; Director, FTE and Student Reporting, PX 86374. 

Contact ESE Area Coordinators for BIA and CIT allocation recommendations. 

Royal Palm School follows Elementary/Middle June 24, 2013 – July 25, 2013. School work days, and 

student days. Time schedules are as follows: 

K-12 Students-9:00 am - 3:00 pm 

K-12 Teachers-7:30 am - 3:00 pm 

K-12 Paraprofessionals- 8:00 am - 3:30 pm 

Pre-K Students – VE “splits” student hours 8:00 am –10:30 am 3 year olds 

VE “splits” student hours 11:30 am – 2:00 pm 4 year olds 

Pre-K – ESE student hours-8:00 am – 2:00 pm 

Pre-K paraprofessionals-7:30 am – 2:00 pm 

ESE paraprofessionals-7:30 am – 3:00 pm 


K-12 students-8:00 am –12:30 pm 

Teachers & BIAs-7:30 am – 1:00pm 

Paraprofessionals-8:00 am –12:30 pm 

Teacher workday June-10, 2013 

Students begin-June 11, 2013

SECTION IX 

MIDDLE SCHOOL 


IX - 1 




Calendar of Events.......................................................................................................................................................2 

Time Task Calendar....................................................................................................................................................3 

Eligibility and Curriculum.......................................................................................................................................6 

Attendance Policy.........................................................................................................................................................7 

Budget Information.....................................................................................................................................................8 

Data Entry ……………………………………………………………………………………………………………………….10 

Summer Sites Allocation Formulas …………………………………………………………………………………13

MIDDLE SCHOOL 



IX - 2 

Instructional time is: 4 days a week, 3 hours per day, beginning Monday, June 24, 2013 ending Thursday, 

July 25, 2013 (19 days) 

NOTE – Thursday July 4, 2013, is a school holiday. School is closed. 


Administrator 6 hours Thursday, June 20 – Monday, July 29, 

2013 (25 days) 

Middle School ESY Teachers 9:15 am – 1:15 pm (4 hours) Thursday, June 20 (Planning Day) - 

Thursday, July 25, 2013 (20 days) 

Middle School ESY Students 

9:15 am – 1:15 pm (4 hours) 

Breakfast: 9:15 am – 9:45 am 

Lunch: 12:45 pm – 1:15 pm 

Monday, June 24 – Thursday, July 25, 

2013 (19 days) 

BIAs Not to exceed 4 hours Same as the grade level students 

Paraprofessionals Not to exceed 4.5 hours* Thursday, June 20 (2 hours) Planning 

Day *Monday, June 24 – Thursday, July 

25, 2013 

Community Language Facilitators Not to exceed four (4) hours Same as the grade level students 



Duty days may not overlap with regular contract. Summer School employment dates MUST be adjusted since 

regular contract takes precedence. 



Middle School Extended School Year and High School Summer School/Extended School Year students will attend 

the same school site. 

Royal Palm School follows Elementary/Middle June 24, 2013 – July 25, 2013. School work days, and 

student days. Time schedules are as follows: 

● K-12 Students-9:00 am - 3:00 pm 

● K-12 Teachers-7:30 am - 3:00 pm 

● K-12 Paraprofessionals-8:00 am - 3:30 pm 

● Pre-K Students – VE “splits” student hours 8:00 am –10:30 am 3 year olds; 

VE “splits” student hours 11:30 am – 2:00 pm 4 year olds; 

● Pre-K – ESE student hours-8:00 am – 2:00 pm 

● Pre-K paraprofessionals-7:30 am – 2:00 pm 

● ESE paraprofessionals-7:30 am – 3:00 pm 


● K-12 students-8:00 am –12:30 pm 

● Teachers & BIAs-7:30 am– 1:00 pm 

● Paraprofessionals-8:00 am–12:30 pm 

● Teacher workday June-10, 2013 

● Students begin June-11, 2013

MIDDLE SCHOOL 




IX - 3 

STAFFING April 1 Area Superintendents select Summer School/ESY Site Administrators from 

those who are presently Assistant Principals. Area offices will email names to 

Sue Walters, Recruitment and Retention, to confirm eligibility. 

STAFFING April 1 Summer School/ESY sites create all Instructional and Non-Instructional 

postings in PeopleSoft except School Food Service and Transportation positions. 

In order for your positions to be posted correctly you must follow these steps 

when creating your job openings: 





STAFFING April 1 Applicants may begin applying for posted positions using PeopleSoft. School 

Food Service and Transportation employees are not required to apply for 

positions. 

Teachers and qualified Non-Instructional employees who are interested in 

working as a Summer School/Extended School Year substitute teacher must 

complete the Summer School/ESY Substitute Teacher Application (PBSD 2022) 

BUDGET April 1 BUDGET SERVICES: Budget Services will create school site positions to enable 

posting. 

TRANSPORTATION By April 1 All ESE reconciled route sheets should be forwarded to Transportation Services 

by (Attn: John Milton at Centralized Routing). 

BUDGET April 5 Budget Services will distribute Summer School/ESY budget forms and 

instructions to Area Offices. Area Offices will forward the budget packet to site 

administrators. 

STAFFING 

STAFFING 

No later 

than 

April 15 

No later 

than 

April 15 



instructional hires must meet state certification requirements and NCLB Highly 

Qualified Standards to be cleared. School Food Service and Transportation 

employees are not required to apply for positions. 

Summer School/ESY Substitute Teacher Employment Application (PBSD 2022) 

due. 


ENROLLMENT May 1 Secondary principals submit projected ESE enrollment to Area ESE Area 

Coordinators, the appropriate Summer School Site Administrators. 

PROFESSIONAL 

DEVELOPMENT 

May 2 


8:3 0 am -11:3 0 am, FHESC, Thurber D

BUDGET May 3 Summer School/ESY Site Administrators will submit completed estimated 

budget forms to the Area Superintendents. 

BUDGET May 3 Notify Jason Elliott in Budget Services regarding needed special job codes. 

BUDGET May 7 Area Superintendents will review Summer School/ESY budgets and submit to 


TRANSPORTATION May 10 Deadline for schools to submit information to Transportation Services. 

IX - 4 

TRANSPORTATION May 13 Summer school routes will be available online 

REGISTRATION May 14 All schools send home completed Extended School Year Registration Form 

(PBSD 0673). 

SIGN LANGUAGE 

INTERPRETER 

SERVICES 

No later 

than May 

17 

ESE Contacts complete the PBSD 1320 for DHH students with interpreter 

services on their current IEPs 

REGISTRATION May 21 Sending schools deliver the ESY Registration (PBSD 0673), IEP (PBSD 0659), 

and the 504 Plan (PBSD 1595) for each ESE or 504 student to the ESY site. 

Include behavior intervention plans, special reinforces, visual schedules, etc. 

Sending schools provide a copy of the ESY Registration (PBSD 0673) to the 

Area ESE Coordinator. 





General) 

ONGOING 

May 24 

The data processors at each sending schools needs to indicate on the A04 

screen the student’s summer school site (4 digit #). 




administrators and ESE Area Coordinators. Sending school principals distribute 


Summer bus route changes will be forwarded to schools and posted 

to http://transintranet/FindMyBusStop.aspx 

Schools will be notified as route changes daily if any adjustments 

are required. 





Schools should utilize the Transportation Request for Special Needs 

Students (PBSD1848) district form to register new special needs 

students. 

School site bus loops will be utilized as pickup sites. 

NURSE COVERAGE May 24 ESE Area Coordinators contact ESY Site Administrators to discuss nurse 

coverage for ESY sites. Site Administrators will contact Cathy Burns to arrange 

for coverage. 


the following information for employees hired for summer positions: 





5. Job title 

6. Position # 

(Course code numbers must be provided with the job offer notice for ESE &

MIDDLE SCHOOL 

ESY 

June 20 

ESOL positions that do not identify a core-content subject area in the job title. 

Example: TCH ESOL, TCH ESE, TCH AUTISTIC) 

Emails are to be submitted on Tuesdays and Thursdays only and must include 

SS, SR, SV, SE or SC in the Subject Line: 






Administrators, teachers, guidance counselors, paraprofessionals and staff 

report for duty. 

IX - 5 

ESY BEGINS FOR 

STUDENTS 

June 24 Middle School ESY begins. A schedule of District visitations will be 

forthcoming. 



ESE June 27 Deadline for submitting Supplemental Pay Request (PBSD1823) for AESOP 

personnel or FPSU paraprofessionals completing medically complex duties or 

assigned full time to EBD classes. See bulletin # P-14371-CLS/ESE for 

additional guidance. 

ENROLLMENT July 2 Elementary and Middle Summer School/ESY Site Administrators submit 

enrollment figures via GMAIL to the appropriate Area Superintendent/Area 

Contact person. Based on enrollment, personnel adjustments may be made. 

Note: A separate Staffing & Enrollment Survey must be submitted to Budget 

on an Excel spreadsheet. 

HOLIDAY July 4 Holiday – Schools Closed 

REPORTING July 8-12 FTE Reporting week. SS/ESY Administrator finalizes enrollment and staffing 

in TERMS. Submit changes to Field Tech 

ALL SUMMER 


END 

July 25 

Last day for SS/ESY Programs. Teachers complete all final records and 

materials and give to Site Administrator. 

FINAL GRADES July 25 Enter final grades into TERMS. Send a copy of Summer School/ESY report 

card to student’s home school. 


STUDENT RECORDS July 29 Sending schools pick up student materials from Summer School/ Extended 

School Year sites. 

STUDENT RECORDS July 29 Progress toward goals completed on the lower portion of the goal pages of the 

IEP (PBSD 0659) completed for students attending Summer School/ESY. IEP 

returned to ESE Coordinators at sending schools.

MIDDLE SCHOOL 



IX - 6 


School Year (ESY). 

Exceptional Student Education (ESE) Students 


School Year (ESY). ESY eligibility must be made by an IEP Team. Each state sets its own criteria for ESY eligibility. 


consider when making a determination; if a student’s IEP team determines, on an individual basis, that the services 




services, there are times when individual students receive additional services (i.e. tutoring or therapeutic 


● 

● 

● 

● 

● 

All students in grades 6-8 receiving ESE services with an IEP must be considered for Extended School Year 

(ESY). 

An IEP team meeting must be held to determine the need for ESY services. 

The IEP team will determine objectives to be addressed (using the current IEP and documentation of 

progress) during ESY. 

Any ESE student in grade 8 who fails one core course (Mathematics, English, Science, or Social Studies) 

must be enrolled in that course and successfully complete ESY in order to be promoted. (This does not 

apply to the student attending 8 day PASS/Compass Learning Program.) 

Any ESE student in grade 8 who passes all core courses, but fails an elective that is one of the five required 

courses for promotion, must attend and successfully complete the Critical Thinking Skills course to be 

promoted. (This does not apply to the student attending 8 day PASS/Compass Learning Program.) 

ESE students will be enrolled in Unique Skills courses through the FTE department. On the Extended School Year 

Registration form PBSD 0673 for Course Title indicate Unique Skills, for the course number indicate the following 

numbers: for Elementary: 7763010, for Middle: 7863010; for High: 7963130. If the ESE student is attending ESY 

for credit as determined by the IEP team please indicate the course code on the PBSD 0673. 

General Education 

Since the District has been providing credit recovery to middle school students for the entire school year and 

during the 8-day Middle School Course Recovery Program post school, there should be no need for general 

education students to attend Summer School. 

General Education middle school students will attend only the 8-day Middle School Course Recovery Program at 

each middle school site, June 10 - 20, 2013.

MIDDLE SCHOOL 



IX - 7 

Middle School Students 

● 

● 

Extended School Year class time is limited. Absences generally are not excused. 

Summer school site administrators will receive a template from PJ D’Aoust for reporting 

attendance.

MIDDLE SCHOOL 


BUDGET 

IX - 8 

Summer School: Fund 1102 Award year 2013 



Budget Services will create temporary positions with a head count of one to allow each site to advertise positions 

before the official budget requests are due back to your Area Office. If your location anticipates needing special job 

codes, such as Tch ESE Autism, Tch Intellectually Disabled, ESE Pre-K, etc., please inform Jason Elliott before April 

5th. Budget request forms will be sent to Area Offices by e-mail on April 16th and then forwarded to site 

administrators for completion. Once the Area Office approves the budget requests and returns them to Budget 

Services, the maximum head counts will be adjusted accordingly. For instance, a VE position will initially be 

created for advertising purposes. If the budget submitted requires three VE positions, the maximum head count 

will be set to three, and the school will be allowed to hire only three persons. 

Educational Alternatives/DJJ Sites (Large sites) - Supply Budgets 

Classroom ($400 per school) and custodial ($150) supply budgets have been placed in the FY 13 budget in the 




Dept. #-1102-5150-551100-0000-dept-000-2013 

Dept. #-1102-7902-551100-0000-dept-000-2013 

Educational Alternatives/DJJ (Small Site) - Supply Budgets 





Dept. #-1102-5150-551100-0000-dept-000-2013 

Dept. #-1102-7902-551100-0000-dept-000-2013 

Supply monies have been placed in your budget to facilitate timely ordering for summer school/extended school 

year. Please be sure that the vendor is paid before June 28, 2013, as these funds will not roll over to FY14. This 

is a very short time period. Be sure to order early and monitor payment to the vendor. When ordering from the 

Supply Warehouse, name the requisition SUMMER SCHOOL. After placing the order send an e-mail to Mark Moon. 

Make the subject of the e-mail: Requisition Number. In the body of the e-mail type: SUMMER SCHOOL ORDER. 

This will give you priority treatment.

MIDDLE SCHOOL 


TIMELY PAYMENT OF SUMMER SCHOOL EXPENDITURES 

IX - 9 






Personnel 





July 19, 2013 


August 16, 2013 




summer. 











$.34 per hour. Paraprofessional positions allocated to these classrooms contain function 5223 in the combo code 




and IEP (PBSD 0659)) which specifically lists the procedures required must be submitted to Loretta Pisciotta, 

Department of Exceptional Student Education, FHESC, Suite A-203 by June 27, 2013. A copy must be sent to the 

Area Superintendent.

MIDDLE SCHOOL 



IX - 10 

The Department of FTE and Student Reporting has revised the way that data is being collected for 

summer school. The summer school data elements have been moved off of TERMS Panel A03- 

Demographics to TERMS Panel A04 – General Assignments (see below). School site data processor will 

enter the program the student is attending during summer school as well as the transportation needs of 

the student. Also, a quick data entry screen has been created on TERMS Panel E07- Miscellaneous 

Demographics. 

As in the past, the district will not hire data processors at any of the summer school sites. For “School 

Sponsored Summer Programs” year-round High School Data Processors will be responsible for 

scheduling the students on their campuses. The Department of FTE and Student Reporting will be 

responsible for scheduling elementary, middle, VPK and “High School District Sponsored Summer 

Program” students. With this in mind, it is crucial that each sending school enter a summer site school 

number, educational program and any transportation needs for each student planning to attend summer 

school from their school site. A spreadsheet will be made available to each summer school administrator 

via Google Docs, so the Teacher Name, Employee ID, and Building/Room the instruction will occur in for 

each student can be indicated.

MIDDLE SCHOOL 



IX - 11 

TIMELINE: 

Ongoing - School Data Processors will enter the SUMMER-SITE, PGM and TRANS for all students 

attending summer school on TERMS Panel A04 or E07- Quick Entry. 

No later than May 25th - Summer School site administrators will indicate on the Google Docs 

spreadsheet each student’s summer school teacher, Employee ID, and the Building/ Room in which the 

instruction will occur. 

June 1st through June 10th - The Department of FTE and Student Reporting will be scheduling 

elementary, middle, VPK and “High School District Sponsored Summer Program” students. 


These fields are used for any students that will attend a summer school program. These fields are cleared 

out when we create the new school year. 




A ATLANTIC IB 



D DRIVERS ED 

E E2020 


G ESE PK 

H ESE K-5 

I ESE 6-8 

J ESE 9-12 



M ELL MS 

N ELL HS 

O SUNCOAST IB 



S SRA 


V VPK

IX - 12 



indicate an “E” in the summer transportation field. ESE Contacts will need to follow this up by submitting form 


transported by the “General Route”. Indicate these ESE students with a “Y” not an “E”. 


Y = YES 




Not being used this summer. 8th grade students will be enrolled in high school courses with a companion field of 

“8”. 


This screen was developed to help schools enter the summer school fields quickly. From this screen schools can 

look for a specific student by name, by grade level, by homeroom, by gender or by race. 

Once on the E07 screen, Enter Mode Q for Query and SUMR in the Elem. Code: field, and the school number in the 

school field then hit the enter key. 


PT field - Although it actually looks like one field on this screen. It is two fields. The first slot is where schools will indicate 

the program/reason the student will be attending summer school. The second slot of that field is where schools will indicate 

transportation with a Blank, Y or E. 



MIDDLE SCHOOL 


SUMMER SITE ALLOCATION FORMULAS 


IX - 13 

Administrator 1 per site 6 hrs. per day 

ESE Teachers 

ESE Paraprofessionals 

1 teacher per 22 students 




1 per 4 VE teachers 




4 hrs. per day 

4.5 hrs. per day 

Substitute Teacher 1 day per teacher 4 hrs. per day, as needed 

Community Language Facilitator 

(CLF) 

1 per 15 students (single language) 4 hrs. per day 

School Secretary Clerk 1 per site 5 hrs. per day 



Duty days may not overlap with regular contract. Summer School employment dates MUST be adjusted as regular 





Royal Palm School follows Elementary/Middle June 24, 2013 – July 25, 2013. School work days, and student 

days. Time schedules are as follows: 




● Pre-K Students – VE “splits” student hours 8:00 am –10:30 am 3 year olds 






● K-12 students-8:00 am –12:30 pm 

● Teachers & BIAs-7:30am– 1:00pm 

● Paraprofessionals-8:00 am–12:30 pm 

● Teacher workday June-10, 2013 

● Students begin-June 11, 2013

SECTION X 

HIGH SCHOOL 


X - 1 




Calendar of Events……………………………………………………………………………………………………………....2 

Time Task Calendar……………………………………………………………………………………………………………..3 

Data Entry Directions ………………………………………………………………………………………………………….7 

Eligibility and Curriculum……………………………………………………………………………………………….…10 

Attendance Policy…………………………………………………………………………………………………………..…..11 

Driver Education……………………………………………………………………………………………………………..….12 

Identifying and Enrolling Students………………………………………………………………………….…….…...13 

Edgenuity Credit Recovery Program……………………………………………………………………………….…14 

Budget Information…………………………………………………………………………………………………..……..…15 

Summer School Expenditures……………………………………………………………………………………………………………...16 

Site Allocation Formulas ………………………………………………………………………………………….……...…17 

Community Based Instruction……………………………………………………………………………….……….......18

HIGH SCHOOL 



Instructional time is: 4 days a week, 3 hours per day, beginning Monday, June 17, 2013, ending Thursday, July 25, 

2013 (23 days). 

Each District High School will be offering e2020 (Edgenuity) at its location for seniors needing to graduate. Dates and 

times will be determined by each individual school site. 

Since Edgenuity is a performance based program, completion dates will vary. The final day to take exams is Thursday, July 25, 

2013. 

NOTE – Thursday, July 4, 2013 is a school holiday. School is closed. 


Administrator 6 hours Thursday, June 13– Monday, July 29, 2013 (25 days) 

X - 2 

High School Teachers & School 

Counselor 

9:15 am –1:15 pm (4 hrs) Thursday, June 13 (Planning Day/on site) - Thursday, 

July 25, 2013 (24 days) 

High School Students 

Secondary Technology Support 

Technician (STST) 

9:15 am – 1:15 pm (4 hrs) 

Breakfast 9:15 am - 9:45 am 

Lunch 12:45 pm -1:15 pm 

Not to exceed four (4) hrs 

Monday, June 17 – Thursday, July 25, 2013 (23 days) 

Monday, June 17 - Thursday, July 25, 2013 (23 days) 

BIAs Not to exceed four (4) hrs Same as students 

Paraprofessionals Not to exceed 4.5 hrs* Thursday, June 13 (2 hrs) Planning Day *Monday, June 

17-Thursday, July 25, 2013 

Community Language Facilitator Not to exceed four (4) hrs Monday, June 17 - Thursday, July 25, 2013 (23 days) 

School Secretary Clerk 5 hrs Thursday, June 13 – Monday, July 29, 2013 (25 days) 



Duty days may not overlap with regular contract. Summer School employment dates MUST be adjusted since regular 


Data processing tasks for each school will be completed by Field Technicians assigned to each Area from the FTE and 

Student Reporting Department, PX 86374. 

Royal Palm School follows Elementary/Middle work days and student days (June 24, 2013 to July 25, 2013)Time 

schedules are as follows: 




● Pre-K Students – VE “splits” student hours 8:00 am –10:30 am 3 year olds 






K-12 students-8:00 am –12:30 pm; Teachers & BIAs-7:30 am– 1:00 pm; Paraprofessionals-8:00 am–12:30 

pm; Teacher workday-June 10, 2013; Students-begin June 11, 2013

HIGH SCHOOL 



X - 3 


STUDENT 

INFORMED 

March 22 

High School Administrators/Counselors will review and inform seniors of 1st 

semester failed courses required for graduation. 

BUDGET April 1 Budget Services will create school site positions to enable posting. A fixed supplies 

budget has been allocated for each school in FY13 budget year. 

STAFFING April 1 Area Superintendents select Summer School/ESY Site Administrators from those who 

are presently Assistant Principals. Area Offices will email names to Sue Walters, 

Recruitment and Retention, to confirm eligibility. 

STAFFING April 1 Summer School/ESY sites create all Instructional and Non-Instructional postings in 

PeopleSoft except School Food Service and Transportation positions. In order for your 

positions to be posted correctly you must follow these steps when creating your job 

openings: 





STAFFING April 1 Applicants may begin applying for posted positions using PeopleSoft. School Food 

Service and Transportation employees are not required to apply for positions. 

Teachers and qualified Non-Instructional employees who are interested in working as 

a Summer School/Extended School Year substitute teacher must complete the Summer 

School/ESY Substitute Teacher Application (PBSD 2022) 

TRANSPORTATION April 1 All ESE reconciled route sheets should be forwarded to Transportation Services. 

(Attn: John Milton at Centralized Routing) 

BUDGET April 5 Budget Services will distribute Summer School/ESY Budget Request Worksheets and 

instructions to Area Offices. Area Offices will forward the budget packet to Site 

Administrators. 

STAFFING 

STAFFING 

No later than 

April 15 

No later than 

April 15 

Instructional and Non-Instructional employees must apply for Summer School/ESY 

postings using PeopleSoft no later than April 15, 2013. All instructional hires must 

meet state certification requirements and NCLB Highly Qualified Standards to be 

cleared. School Food Service and Transportation employees are not required to 

apply for positions. 

Summer School/ESY Substitute Teacher Employment Application (PBSD 2022) due. 


HIGH SCHOOL 

NOTIFICATION & 

REGISTRATION 

PROCESS BEGINS 

April 22 

Counselors begin to notify the data processors of students who do not meet the 

criteria to earn a valid graduation withdrawal code and inform student/parent about 

actions that need to be taken to sign up for credit recovery/GPA forgiveness options. 

*High school guidance counselors complete High School Summer School Registration 

(PBSD 0542) form AND: 

● For e2020 (Edgenuity), add class(es) or adjust class end dates in e2020 

(Edgenuity) at http://teacher.edgenuity.com 

● For Adult Ed credit lab, contact the Community School. 

● For FLVS, approve student courses at http://flvs.net

ENROLLMENT May 1 Secondary principals submit projected ESE enrollment to Area ESE Area Coordinators, 

the appropriate Summer School Site Administrators. 

X - 4 

PROFESSIONAL 

DEVELOPMENT 

May 2 


8:30 am – 11:30 pm, FHESC Thurber D 

BUDGET May 3 Summer School/ESY Site Administrators will submit completed estimated Budget 

Worksheets to the Area Superintendents. 

BUDGET By May 3 Notify Jason Elliott in Budget Services regarding needed special job codes. 

BUDGET May 7 Area Superintendents will review Summer School/ESY budgets and submit to the 


TRANSPORTATION May 10 Deadline for schools to submit information to Transportation Services. 

REGISTRATION May 13 All schools send home completed High School Summer School Registration Form 

(PBSD 0542) or Extended School Year Registration Form (PBSD 0673). 

TRANSPORTATION May 13 Summer school routes will be available online. 


SIGN LANGUAGE 

INTERPRETER 

SERVICES 

No later than 

May 17 

ESE Contacts complete the PBSD 1320 for DHH students with interpreter services on 

their current IEPs 

REGISTRATION May 21 Sending schools deliver the ESY Registration (PBSD 0673), IEP (PBSD 0659), and 504 

Plan (PBSD 1595) for each ESE or 504 student to the ESY site. Include behavior 

intervention plans; special reinforces, visual schedules, etc. 

Sending schools provide a copy of the ESY Registration, PBSD 0673, to the AREA ESE 

Coordinator. 



TECHNOLOGY 

PREPARATION BY 

STST 

ONGOING 

May 22 

The data processors at each sending schools needs to indicate on the A04 screen the 

student’s summer school site (4 digit #). 

· Ensure e2020 (Edgenuity) lab meets minimum system requirements 

· Installs Secure Station at teacher computer(s) if needed 

· Ensure Synchrony Eyes or similar program operational 

· Ensure e2020 (Edgenuity) Web Reader active at student workstations 

· Ensure printer(s) are functioning and work with student and teacher workstations 

· Ensure there is one headset for each computer 

NURSE COVERAGE May 24 ESE Area Coordinators contact ESY Site Administrators to discuss nurse coverage for 

ESY sites. Site Administrators will contact Cathy Burns to arrange for coverage. 


(Specialized and 

general) 

May 24 

Transportation Coordinators provide bus assignments to home schools and summer 

sites for all students whose names were entered on the A04 screen. Transportation 

will send a copy of the bus routes to site administrators and ESE Area Coordinators. 

Sending school principals distribute information to parents. 

Summer bus route changes will be forwarded to schools and posted to 


Schools will be notified as route changes daily if any adjustments are 

required. 

The current ESE route sheets will be utilized to register Special Needs 

Students. 

ESE route sheets should be reconciled for all students attending summer 

school. 

Schools should utilize the Transportation Request for Special Needs

X - 5 

WAREHOUSE 

REQUISITIONS 

HIGH SCHOOL 

REGISTRATION 

PROCESS 

ENDS 

May 24 

May 24 

Students (PBSD1848) to register new special needs students. 

School site bus loops will be utilized as pickup sites. 

Last day for warehouse requisitions for the FY12 Summer School/ESY. NOTE: Please 

indicate "Summer School" on all requisitions. These requisitions will be processed 

against the 2013 budget. 

· Counselors finish completing High School Summer School Registration Form (PBSD 

0542) for each student on the report from FTE. 

· Original PSSD 0542 remains at the school with a copy to the student/parent. 

· Form 0542 will then be faxed to the summer school site that the student should 

attend. 

DATA ENTRY May 29 Data processor update A04 for any senior who will not graduate in May. Updates 

should be based on the report issued by FTE listing the names of all expected nongraduates 

from this year’s graduation cohort. This needs to be completed by the date 

specified in the Graduation Procedures by the Department of FTE. On A04, data 

processors will also enter the 4-digit school code in the SUM-SITE field for students 

who are attending summer school. 

STAFFING May 28 Deadline for submitting emails to Recruitment & Retention. Emails must include the 

following information for the employees hired for summer positions: 





5. Job title 

6. Position # 

(Course code numbers must be provided with the job offer notice for ESE and ESOL 

positions that do not identify a core-content subject area in the job title. Example: TCH 

ESOL, TCH ESE, TCH AUTISTIC), 

Emails are to be submitted on Tuesdays and Thursdays only and must include 

SS, SR, SV, SE or SC in the Subject Line. 






TRAINING June 7,10 

or 12 

Training for Edgenuity summer school lab managers at Palm Beach Virtual 

(New-8am-3pm; Experienced- 8am-10am) 

REGISTRATION June 13 Driver Education - on site registration, one day only. 

PLANNING June 13 Summer School/ESY High School Administrators, School Counselors, and Teachers 

report for duty. 

HIGH SCHOOL 

SS/ESY BEGINS 

FINAL GRADE 

PROCESS 

June 17 

ONGOING 

High School Summer School/ESY and Driver Education begins. A schedule of District 

visitation will be forthcoming. 

High School site completes Edgenuity Final Grade Sheet form (PBSD 2361) for each 

class completed. In addition, the Summer School site submits Edgenuity Summer 

School Grade Completion form PBSD 2399 via Liquid Office for entry into TERMS. 

Final grades are due no later than July 25th. 

REPORTING June 17-21 FTE Survey Reporting Week. SS/ESY Administrator finalizes enrollment and staffing in 

TERMS. Submit changes to Field Tech.

ENROLLMENT June 25 High School Summer School/ESY Site Administrators submit enrollment figures via 

GMAIL to the appropriate Area Superintendent/Area Contact person. Based on 

enrollment, personnel adjustments may be made to Area Superintendents. 

ESE June 27 Deadline for submitting Supplemental Pay Request (PBSD1823) for AESOP personnel 

or FPSU paraprofessionals completing medically complex duties or assigned full time 

to EBD classes. See bulletin # P-14371-CLS/ESE 

X - 6 

GRADUATION 

NAMES 

July 2 

High School Summer School Site Administrators email to Andrea Jones at 

jonesand@palmbeachschools.org. A preliminary list of names of students they expect 

will participate in Summer School graduation. 

HOLIDAY July 4 Holiday- School Closed 

REPORTING July 8-12 FTE Survey Reporting Week. SS/ESY Administrator finalizes enrollment and staffing in 

TERMS. Submit changes to Field Tech. 

GRADUATION July 18 High School Summer School Site Administrators email a list of students who are 

eligible to participate in graduation (with correct spelling for program printing) in a 

Word attachment to Andrea Jones at jonesand@palmbeachschools.org. 

GRADUATION July 25 High School Summer School Commencement Exercise: John I Leonard HS. 

FINAL GRADES 

DUE 

ALL SUMMER 


ENDS 

July 25 

July 25 

Summer School site completes Edgenuity Final Grade Sheet form (PBSD 2361) for 

each class completed. In addition, the Summer School site submits Edgenuity Summer 

School Grade Completion form 2399 via Liquid Office for entry into TERMS. Final 

grades are due no later than July 25th. Send a copy of Summer School/ESY grade 

report to student’s home school. 

Last day for Summer School/ESY Programs. Teachers complete all final records and 

materials and give to Site Administrators. 


STUDENT 

RECORDS 

STUDENT 

RECORDS 

July 29 

July 29 

Sending schools pick up student materials from Summer School/ Extended School 

Year sites. 

Progress toward goals completed on the lower portion of the goal pages of the IEP 

(PBSD 0659) completed for students attending Summer School/ESY. IEP returned to 

ESE Coordinators at sending schools.

HIGH SCHOOL 



X - 7 

The Department of FTE and Student Reporting has revised the way that data is being collected for summer school. 

The summer school data elements have been moved off of TERMS Panel A03-Demographics to TERMS Panel A04 – 

General Assignments (see below). School site data processor will enter the program the student is attending during 

summer school as well as the transportation needs of the student. Also, a quick data entry screen has been created 

on TERMS Panel E07- Miscellaneous Demographics. 

As in the past, the district will not hire data processors at any of the summer school sites. For “School Sponsored 

Summer Programs” year-round High School Data Processors will be responsible for scheduling the students on 

their campuses. The Department of FTE and Student Reporting will be responsible for scheduling elementary, 

middle, VPK, and “High School District Sponsored Summer Program” students. With this in mind, it is crucial that 

each sending school enter a summer site school number, educational program and any transportation needs for 

each student planning to attend summer school from their school site. A spreadsheet will be made available to each 

summer school administrator via Google Docs, so the Teacher Name, Employee ID, and Building/Room the 

instruction will occur in for each student can be indicated.

X - 8 

HIGH SCHOOL 



TIMELINE: 

Ongoing - School Data Processors will enter the SUMMER-SITE, PGM, and TRANS for all students attending 

summer school on TERMS Panel A04 or E07- Quick Entry. 

No later than May 25th - Summer School site administrators will indicate on the Google Docs spreadsheet each 

student’s summer school teacher, Employee ID, and the Building/ Room in which the instruction will occur. 

June 1st through June 10th - The Department of FTE and Student Reporting will be scheduling elementary, 

middle, VPK and “High School District Sponsored Summer Program” students. 


These fields are used for any students that will attend a summer school program. These fields are cleared out when 

we create the new school year. 




A ATLANTIC IB 



D DRIVERS ED 

E E2020 


G ESE PK 

H ESE K-5 

I ESE 6-8 

J ESE 9-12 



M ELL MS 

N ELL HS 

O SUNCOAST IB 



S SRA 


V VPK

X - 9 



indicate an “E” in the summer transportation field. ESE Contacts will need to follow this up by submitting form 


transported by the “General Route”. Indicate these ESE students with a “Y” not an “E”. 


Y = YES 




Not being used this summer. 8th grade students will be enrolled in high school courses with a companion field of 

“8”. 


This screen was developed to help schools enter the summer school fields quickly. From this screen schools can 

look for a specific student by name, by grade level, by homeroom, by gender or by race. 

Once on the E07 screen, Enter Mode Q for Query and SUMR in the Elem. Code: field, and the school number in the 

school field then hit the enter key. 







HIGH SCHOOL 



X - 10 

The following information clarifies the eligibility criteria to be used to refer students for Summer 

School/Extended School Year (ESY). 

Exceptional Student Education (ESE) Students 


consider when making a determination; if a student’s IEP team determines, on an individual basis, that the services 




services, there are times when individual students receive additional services (i.e., tutoring or therapeutic 


● 

● 

● 

All students in grades 9-12 receiving ESE services with an IEP must be considered for Extended School 

Year (ESY) services. 

An IEP meeting must be held to determine the need for ESY services. 

The IEP team will determine objectives/courses to be addressed (using the current IEP and documentation 

of progress) during ESY. 

Students with Active 504 Plans 

● 

● 

● 

All 504 Plan accommodations must be implemented, as appropriate, in Summer School/ESY. 

The home school 504 Designee should provide a copy of the student’s active 504 Plan to the summer site 

prior to the opening of Summer School/ESY. 

An additional 504 meeting is not required for a student with an active 504 Plan to attend Summer 

School/ESY. 

ESE students will be enrolled in Unique Skills courses through the FTE department. On the Extended 

School Year Registration form PBSD 0673 for Course Title indicate Unique Skills, for the course number 

indicate the following numbers: for Elementary: 7763010, for Middle: 7863010; for High: 7963130. If the 

ESE student is attending ESY for credit as determined by the IEP team please indicate the course code on 

the PBSD 0673.

HIGH SCHOOL 



X - 11 

Middle and High School Students 

● Summer School/Extended School Year class time is limited. Absences generally are not excused.

HIGH SCHOOL 


DRIVER EDUCATION 

X - 12 

Funding has been obtained for Driver Education through the Slosberg Act in Palm Beach County. 

Driver Education will be offered at the following area sites: 

AREA SITES 

Boca Raton Community High School 

John I. Leonard Community High School 

Palm Beach Gardens Community High School 

Wellington Community High School 

*Pahokee Middle/High School 

REGISTRATION DATE 

Thursday, June 13, 2013 – 8:00 am – 10:00 am 

SUMMER SCHOOL 

June 17, 2013 – July 25, 2013 - 9:15 am – 1:15pm 

Driver Education Summer School Guidelines 

The following guidelines have been established to assist summer school site administrators preparing to offer 

Driver Education at their respective summer school sites. 

1. All students must be registered high school students in order to take high school courses including Driver 

Education and must be at least *15 years of age by June 1, 2013. 

2. Palm Beach County public school students wishing to enroll in Driver Education must either register in person or 

have an adult register for them at the particular site they wish to attend during summer school. 

3. Private school students may register to attend Driver Education during summer school. Private school students 

must register at the school site in person to verify residency in Palm Beach County. 

4. When making arrangements for registration (June 13, 2013), school sites should prepare for heavy volume. 

5. Palm Beach County students must bring their student identification number with them on registration day. 

Private school students need to receive a student identification number and must bring proof of their current 

immunization records. 

6. Driver Education is offered on a first-come, first-served basis and numbered tickets will be distributed upon 

arrival. 

7. All Driver Education teachers that wish to work will apply on-line and be selected by Eric Stern, District 

Administrator for Driver Education. Driver Education teachers must have current Driver Education certification 

and meet the DELAP requirement to administer the permit test. 

8. All applicants that have been approved to work will be placed at one of the summer school sites. 

9. The Palm Beach County Safety Council (providers of the “Behind the Wheel” driving portion of the summer 

school program) has volunteered to assist us with school site registrations. Call the Palm Beach Safety Council in 

advance at 561-845-8233 to arrange for assistance. 

10. All Driver Education classes will be capped at 40 students. 

11. For questions please call Eric Stern, District Administrator for Driver Education, at (561)-434-7450. 

*Dependent upon certified teacher availability

HIGH SCHOOL 


PROCEDURES FOR IDENTIFYING AND ENROLLING SUMMER SCHOOL STUDENTS 


X - 13 

Notification 

and 

Registration 

process 

begins 

High School 

Registration 

Process Ends 

April 22 

May 22 

May 24 

School Counselors begin to notify the data processors of students who do not meet the 

criteria to earn a valid graduation withdrawal code and inform student/parent about 

actions that need to be taken to sign up for credit recovery/GPA forgiveness options. 

*High school counselors complete High School Summer School Registration (PBSD 

0542) form AND: 

For Edgenuity, add class(es) or adjust class end dates in Edgenuity at 

http://teacher.edgenuity.com 

For Adult Ed credit lab, contact the Community School. 

For FLVS, approve student courses at http://flvs.net 

Technology Preparation by STST 

Ensure Edgenuity lab meets minimum system requirements 

Install Secure Station at teacher computer(s) if needed 

Ensure SynchronEyes or similar program is operational 

Ensure Edgenuity Web Reader is active at student workstations 

Ensure printers are functioning and work with student/teacher workstations 

Ensure that there is one headset for each computer 

School Counselors finish completing the High School Summer School Registration 

(PBSD 0542) form for each student on the report from FTE. 

Original of PBSD 0542 remains at the school with a copy to the 

student/parent. 

Form 0542 will then be faxed to the summer school site that the student should 

attend. 

Data Entry May 29 Data Processors update A04 for any senior who will not graduate in May. Updates 

should be based on the report issued by FTE listing the names of all expected nongraduates 

from this year’s graduation cohort. This needs to be completed by the date 

specified in the Graduation Procedures by the Department of FTE. On A04, data 

processors will also enter the 4-digit school code in the SUM-SITE field for students 

who are attending summer school. 

Edgenuity Lab 

Manager 

Training 

Final Grade 

Process 

June 7,10 

or 12 

Ongoing 

Training for new and experienced Edgenuity summer school lab managers at Palm 

Beach Virtual. (New: 8am–3pm; Experienced: 8am-10am) Select one date. 

Summer School site completes Edgenuity Final Grade Sheet form (PBSD 2361) for each 

class completed. In addition, the Summer School site submits Edgenuity Summer School 

Grade Completion form PBSD 2399 via Liquid Office for entry into TERMS. Final grades 

are due no later than July 25th. 

Graduation July 25 High School Summer School commencement exercise: John I Leonard High School 

Edgenuity: Counselors will log in to http://teacher.edgenuity.com to create/modify a course listing for student in need of 

credits for summer school. 

Adult Ed Credit Lab: Contact the Community School that the student will attend. 

Florida Virtual School:The same registration procedure is used for summer as you would use for the school year. Placement 

is based on availability. Credit Recovery courses do NOT meet NCAA eligibility requirements. Contact Barbara Cavanaugh 

(561) 420-3315 if you have issues about placement.

HIGH SCHOOL 


EDGENUITY (e2020) CREDIT RECOVERY PROGRAM 

X - 14 

VERY IMPORTANT: There are NO semesters in Edgenuity summer school. 

Each District high school will provide Edgenuity at its location for those seniors needing to graduate. 

Hiring Teachers 

It is highly recommended that experienced Edgenuity teachers be hired to facilitate in the lab. 

Please refer to Hiring Section. 

Training 

Training for new and experienced Edgenuity teachers will be offered on Friday, June 7, Monday, June 10 and 

Wednesday, June 12 at Palm Beach Virtual. Teachers should select one date to attend. Administrators should send 

the list of Edgenuity summer school lab managers and guidance counselors to Leslie Terribile at 

(leslie.terribile@palmbeachschools.org) prior to June 7, 2013. Please include the date that each lab manager plans 

on attending training. 

Support 

Your District contacts are: 

· Heidi Putre (heidi.putre@palmbeachschools.org) PX 41238 - BlackBerry 670- 8037 

· Leslie Terribile (leslie.terribile@palmbeachschools.org) PX 24767 - BlackBerry 291-5270 

Edgenuity Customer Support: 

· 1-877-202-0338, option 3 

· Monday through Friday from 7:30am to 9:00pm 

· Saturday from 9:00am to 5:30pm 

Course Offerings 

For the latest information on course offerings for the 2013 Summer School program, please see the courses 

available in Edgenuity under “Select Course”.

HIGH SCHOOL 


BUDGET 

X - 15 

Summer School: Fund: 1102 Award year: 2013 



Budget Services will create temporary positions with a head count of one to allow each site to advertise positions 

before the official budget requests are due back to your Area Office. If your location anticipates needing special job 

codes, such as Tch ESE Autism, Tch Intellectually Disabled, ESE Pre-K, etc., please inform Jason Elliott before April 

5th. Budget request forms will be sent to Area Offices by e-mail on April 16th and then forwarded to site 

administrators for completion. Once the Area Office approves the budget requests and returns them to Budget 

Services, the maximum head counts will be adjusted accordingly. For instance, a VE position will initially be 

created for advertising purposes. If the budget submitted requires three VE positions, the maximum head count 

will be set to three, and the school will be allowed to hire only three persons. 

Supply Budgets 

Classroom ($3000) and custodial ($525) supply budgets will be placed in the FY13 budget in the following fund strips: 

Classroom supplies: Dept. #-1102-5150-551100-0000-dept-000-2013 

Custodial supplies: Dept. #-1102-7902-551100-0000-dept-000-2013 

Educational Alternatives/DJJ Sites (Large sites) - Supply Budgets 





Dept. #-1102-5150-551100-0000-dept-000-2013 

Dept. #-1102-7902-551100-0000-dept-000-2013 

Educational Alternatives/DJJ (small site)/Supply Budgets 


fund strips: 



Dept. #-1102-5150-551100-0000-dept-000-2013 

Dept. #-1102-7902-551100-0000-dept-000-2013 

Supply monies have been placed in your budget to facilitate timely ordering for summer school/extended school 

year. Please be sure that the vendor is paid before June 28, 2013, as these funds will not roll over to FY14. This 

is a very short time period. Be sure to order early and monitor payment to the vendor. When ordering from the 

Supply Warehouse, name the requisition SUMMER SCHOOL. After placing the order send an e-mail to Mark Moon. 

Make the subject of the e-mail: Requisition Number. In the body of the e-mail type: SUMMER SCHOOL ORDER. 

This will give you priority treatment.

HIGH SCHOOL 


TIMELY PAYMENT OF SUMMER SCHOOL EXPENDITURES 

X - 16 






Personnel 





July 19, 2013 


August 16, 2013 




summer. 











$.34 per hour. Paraprofessional positions allocated to these classrooms contain function 5223 in the combo code. 




and IEP PBSD 0659 which specifically lists the procedures required must be submitted to Loretta Pisciotta, 

Department of Exceptional Student Education, FHESC, and Suite A-203 by June 27, 2013. A copy must be sent to the 

Area Superintendent

HIGH SCHOOL 


SITE ALLOCATION FORMULAS 

X - 17 


Administrator 1 per site 6 hrs per day 

Guidance Counselor 1 per site 4 hrs per day 

ESE Teachers 1 teacher per 25 students 4 hrs per day 




ESE Paraprofessionals for Middle and High 1 per 4 VE teachers 4.5 hrs per day 




Secondary Technology Support Technician (STST) 1 per site 4 hrs per day 

School Secretary Clerk 1 per site 5 hrs per day 

Substitute Teacher 1 day per teacher 4 hrs per day, as needed 

Community Language Facilitator (CLF) 1 per 15 (single language) 4 hrs per day 

Note: In order to accommodate the arrival, breakfast, lunch, dismissal, and 30 minute planning, it is suggested 

that staff be assigned for each function on a rotation basis to ensure equity. 

Duty days may not overlap with regular contract. Summer School employment dates MUST be adjusted since regular 


Data processing tasks for each school will be completed by Field Technicians assigned to each Area by PJ D’Aoust, 

Director, FTE and Student Reporting, PX 86374. 


Royal Palm School follows Elementary/Middle workdays and student days (June 24, 2013 to July 25, 2013). Time 

schedules are as follows: 

• K-12 Students-9:00 am - 3:00 pm 

• K-12 Teachers-7:30 am - 3:00 pm 

• K-12 Paraprofessionals-8:00 am - 3:30 pm 

• Pre-K Students – VE “splits” student hours- 8:00 am –10:30 am 3 year olds 

VE “splits” student hours-11:30 am – 2:00 pm 4 year olds 

• Pre-K – ESE student hours-8:00 am – 2:00 pm 

• Pre-K paraprofessionals-7:30 am – 2:00 pm 

• ESE paraprofessionals-7:30 am – 3:00 pm 


K-12 students-8:00 am–12:30 pm; Teachers & BIAs-3:0am– 1:00pm; Paraprofessionals-8:00 am– 

12:30 pm; Teacher workday-June 10, 2013; Students-begin-June 11, 2013.

HIGH SCHOOL 


CBI THROUGH SCHOOL-BASED ENTERPRISE 

X - 18 

If a school has established a School-Based Enterprise (SBE), profits from the enterprise will be utilized to fund CBI 

activities during ESY. The School-Based Enterprise Plan must be developed in conjunction with the CBI Strategies 

Plan (PBSD 2222). To receive reimbursement for CBI activity teachers will be required to list the pre-CBI 

classroom activities that prepare the students, the specific activities during the CBI, and the post-CBI classroom 

activities that provide follow-through and reinforcement. 

Income received from the SBE must be deposited using a monies collected form PBSD 0180 into a separate 

account line in the school’s internal fund. ESE – SBE Account 6-9125.00 has been set up for this purpose. This is a 

DEPOSIT ONLY account, there can be no expenses paid directly from this fund. As monies are received, they must 

be deposited using a check from the internal fund account listed above via Remittance Transmittal PBSD 0150 to 

budget line XXXX 1001 5250 551100 6717 xxxx 000. Once the funds are in the budget, they may be expended in the 

following manner: 

● 

● 

● 

Supplies, materials, and equipment for CBI/CBVE class activities directly related to the CBI/CBVE 

Strategies Plans (i.e.: board games related to money skills, transportation.) 

Transportation for CBI/CBVE class activities. 

Student uniforms for School-based enterprises or Community-based Vocational Instruction. 

The funds may not be used for: 

● 

● 

● 

● 

● 

● 

● 

● 

● 

● 

● 

● 

● 

● 

Transportation for enrichment activities or field trips 

Miscellaneous costs related to enrichment activities or field trips 

Student clothing, handbags, or wallets (except for uniforms as listed above) 

DVDs 

Full or part time positions 

TEMP positions 

Tutors 

Substitute teachers 

Supplements 

Extra duty hours 

General classroom instructional materials, including sports equipment 

Materials for the general population 

Fee for State of Florida Identification cards 

Other items that may be considered parental responsibilities 

When processing orders for these funds the following information must be completed: 

● Requisitions: In the comments section indicate a brief description of the activity being conducted requiring 

the purchase of the materials and that the items will be used for support of students with disabilities 

(SWD). 

● P-Card: Complete district purchasing request form (PBSD 0239). On the form indicate a brief description 

of the activity being conducted requiring the purchase of the materials and that the items will be used for 

support of students with disabilities (SWD). This information can be added on the lines below the items 

ordered. Scan/email to District ESE Resource Teacher via outlook prior to the purchase being completed 

for approval. 

For additional support or questions, please contact Iris Neil, Program Planner for Transition, at 434-8367 (PX 48367).

The School District of Palm Beach County FY13 Summer Program ...

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