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November 10, 2011 - Questar III

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BOARD OF COOPERATIVE EDUCATIONAL SERVICES<br />

SOLE SUPERVISORY DISTRICT<br />

RENSSELAER-COLUMBIA-GREENE COUNTIES<br />

QUESTAR <strong>III</strong> MEETING MINUTES<br />

MEETING Date: <strong>November</strong> <strong>10</strong>, <strong>2011</strong><br />

Location: <strong>Questar</strong> <strong>III</strong> – Board Room<br />

Presiding: Donald Kline, Vice President<br />

Members Present<br />

Also Present<br />

Edmund Brooks, Member<br />

Joseph Garland, Member<br />

John Hill, Member<br />

James Keegan, Member<br />

Donald Kline, Vice President<br />

Edna Knabbe, Member<br />

Erin Loffredo, Member<br />

Marilyn Noonan, Member<br />

Carol Orvis, Member<br />

James N. Baldwin, District Superintendent<br />

Andy DeFeo, Assistant Superintendent<br />

Gladys Cruz, Assistant Superintendent<br />

Harry Hadjioannou, Assistant Superintendent<br />

Susan DiDonato, School Attorney<br />

Michael Buono, Human Resource Manager<br />

Robin Emanatian, Board Clerk<br />

CALL TO ORDER<br />

Vice President Donald Kline called the meeting to order at 6:34 p.m.<br />

EXECUTIVE 1 – Mr. Brooks 2 – Mrs. Orvis Motion Carried (9 – Yes)<br />

SESSION<br />

The board entered into Executive Session for the purpose of discussing employment<br />

history.<br />

RETURN TO<br />

REGULAR 1 – Mrs. Loffredo 2 – Mrs. Noonan Motion Carried (9 - Yes)<br />

SESSION<br />

The Board re-entered Public Session at 6:55 pm.<br />

APPROVAL OF 1 – Mrs. Orvis 2 – Mrs. Noonan Motion Carried (9 - Yes)<br />

MINUTES<br />

The Board of Cooperative Education Services approved the Minutes from the Regular<br />

Meeting of the Board of Cooperative Educational Services held on October 13, <strong>2011</strong>.<br />

TREASURER’S 1 – Mr. Hill 2 – Mr. Keegan Motion Carried (9 – Yes)<br />

REPORT<br />

The Board of Cooperative Educational Services accepted the Treasurer’s Reports dated<br />

September <strong>2011</strong>.<br />

EXTRA CLASS-<br />

ROOM ACTIVITY 1 – Mr. Garland 2 – Mrs. Loffredo Motion Carried (9 – Yes)<br />

FUND REPORTS The Board of Cooperative Educational Services accepted the Central Treasurer’s<br />

Reports for the Extra Classroom Activity Fund dated September 30, <strong>2011</strong>.


<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />

Board of Cooperative Educational Services Page 2 of <strong>10</strong><br />

AUDIT COMMITTEE<br />

REPORT(S)<br />

Member Brooks explained that the normal report would be replaced by the presentation<br />

coming up from Mr. Ken Claflin on the Audited Financial Statements for <strong>Questar</strong> <strong>III</strong>.<br />

INTERNAL CLAIM 1 – Mr. Keegan 2 – Mrs. Knabbe Motion Carried (9 – Yes)<br />

AUDITING REPORT The Board of Cooperative Educational Services accepted the Internal Claim Auditing<br />

Report dated September 23 to October 26, <strong>2011</strong>.<br />

RECOGNITION<br />

OF VISITORS<br />

COMMUNICATIONS<br />

Mr. Ken Claflin, Cusack & Company<br />

None<br />

------------------------------------ BY CONSENT-------------------------------------<br />

1 – Mr. Hill 2 – Mr. Keegan Motions Carried (9 – Yes)<br />

PERSONNEL<br />

RESIGNATIONS<br />

The Board of Cooperative Educational Services, upon the recommendation of the<br />

Executive Officer, accepted the resignation of the following individual(s) as noted:<br />

Certified Staff<br />

. Name: Katelyn Cottrell<br />

Position:<br />

Pre-K Teacher<br />

Date Began: 09/19/11<br />

Effective:<br />

<strong>10</strong>/11/11 (to accept another <strong>Questar</strong> position)<br />

Name:<br />

Hailey Teal<br />

Position:<br />

Teaching Assistant<br />

Date Began: 05/11/<strong>10</strong><br />

Effective: <strong>10</strong>/27/11<br />

Name:<br />

Susan Anastas<br />

Position:<br />

Adult & Continuing Ed. Teacher<br />

Date Began: <strong>10</strong>/20/97<br />

Effective: <strong>10</strong>/04/11


<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />

Board of Cooperative Educational Services Page 3 of <strong>10</strong><br />

RESIGNATIONS (cont’d)<br />

Name:<br />

Ashley Robinson<br />

Position:<br />

Teaching Assistant<br />

Date Began: 11/16/<strong>10</strong><br />

Effective:<br />

<strong>10</strong>/27/11 (to accept another <strong>Questar</strong> position)<br />

Name:<br />

Jennifer O’Hara<br />

Position:<br />

Teaching Assistant<br />

Date Began: 11/12/09<br />

Effective: 11/22/11<br />

Name:<br />

Jessica Kidney<br />

Position:<br />

Teacher Aide<br />

Date Began: 09/22/09<br />

Effective:<br />

<strong>10</strong>/11/11 (to accept another <strong>Questar</strong> position)<br />

LEAVE OF ABSENCE<br />

REQUEST(S) The Board of Cooperative Educational Services, upon the recommendation of the<br />

Executive Officer, approve the leave of absence request of the following employee(s) as<br />

noted:<br />

Certified Staff<br />

Name:<br />

Erin Jenkins<br />

Position:<br />

Teaching Assistant<br />

Effective: <strong>10</strong>/<strong>10</strong>/11 – 04/13/12<br />

Reason:<br />

To accept another <strong>Questar</strong> position<br />

Name:<br />

Jennifer Ruchar<br />

Position:<br />

Teaching Assistant<br />

Effective: 11/14/11 - 06/30/12<br />

Reason:<br />

Child Rearing Leave<br />

Name:<br />

Katie Larson<br />

Position:<br />

Teaching Assistant<br />

Effective: <strong>10</strong>/17/11 - 12/09/11<br />

Reason:<br />

To accept a regular substitute <strong>Questar</strong> position


<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />

Board of Cooperative Educational Services Page 4 of <strong>10</strong><br />

CHANGE IN FTE /<br />

SALARY / STATUS<br />

The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties<br />

gave approval to the recommendation of the Executive Officer to the following changes<br />

in FTE and/or salary as noted below:<br />

Certified Staff<br />

Name: Jennifer McTarnaghan – CHANGE IN FTE<br />

Position: .30 FTE Occupational Therapist Asst (INCREASE FROM .20 FTE)<br />

Status: Temporary<br />

Effective: <strong>10</strong>/14/11 – 06/30/12<br />

Salary: $39,646.00 prorated<br />

Name: Xrystya Szyjka – CHANGE IN FTE<br />

Position: .875 FTE ESL Teacher (INCREASE FROM .60 FTE)<br />

Status: Tenured<br />

Effective: <strong>10</strong>/17/11 – 06/30/12<br />

Salary: $56,590.00 prorated<br />

Name: Christopher Foster – CHANGE IN STATUS/SALARY<br />

Position: 1.0 FTE Adult Literacy Specialist<br />

Status: NYS Adult Education Certified<br />

Effective: 11/11/11<br />

Salary: $63,000.00 prorated<br />

TENURE<br />

RECOMMENDATION(S)<br />

The Board of Cooperative Educational Services, upon the recommendation of the<br />

Executive Officer, granted tenure to the following individual(s) as noted:<br />

Name: Robert Franklin<br />

Tenure Area: Trade Subjects - Drafting<br />

Effective: <strong>November</strong> 14, <strong>2011</strong><br />

Name: Elizabeth Tobin<br />

Tenure Area: Teaching Assistant<br />

Effective: <strong>November</strong> 14, <strong>2011</strong>


<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />

Board of Cooperative Educational Services Page 5 of <strong>10</strong><br />

APPOINTMENTS<br />

The Board of Cooperative Educational Services, upon the recommendation of the<br />

Executive Officer, approved the appointment of the following individual(s) as noted.<br />

These appointments were declared as emergency conditional vacancies and contingent<br />

upon clearance for employment based on fingerprinting requirements of the SAVE<br />

legislation.<br />

Certified Staff<br />

Name: Kara Horton<br />

Position: 1.0 FTE Teaching Assistant<br />

Tenure Area: Teaching Assistant<br />

Status: 3 Year Probationary Period<br />

Certification: Teaching Assistant<br />

Effective: <strong>10</strong>/17/11<br />

Salary: $16,823.00 prorated<br />

Name: Jessica Kidney<br />

Position: 1.0 FTE Teaching Assistant<br />

Tenure Area: Teaching Assistant<br />

Status: 3 Year Probationary Period<br />

Certification: Teaching Assistant<br />

Effective: <strong>10</strong>/11/11<br />

Salary: $17,934.00 prorated<br />

Name: Ashley Herrmann<br />

Position: 1.0 FTE Teaching Assistant<br />

Tenure Area: Teaching Assistant<br />

Status: 3 Year Probationary Period<br />

Certification: Teaching Assistant<br />

Effective: <strong>10</strong>/28/11<br />

Salary: $17,470.00 prorated<br />

Name: Sarah Sepp<br />

Position: 1.0 FTE Teaching Assistant<br />

Tenure Area: Teaching Assistant<br />

Status: 3 Year Probationary Period<br />

Certification: Teaching Assistant<br />

Effective: 11/04/11<br />

Salary: $16,823.00 prorated<br />

Name: Elizabeth Bornhorst<br />

Position: 1.0 FTE Teaching Assistant<br />

Tenure Area: Teaching Assistant<br />

Status: 3 Year Probationary Period<br />

Certification: Teaching Assistant<br />

Effective: 11/07/11<br />

Salary: $17,470.00 prorated


<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />

Board of Cooperative Educational Services Page 6 of <strong>10</strong><br />

APPOINTMENTS (cont’d)<br />

Name: Erin Jenkins<br />

Position: 1.0 FTE Pre-K Teacher<br />

Tenure Area: Elementary<br />

Status: Regular Substitute<br />

Certification: Early ChEd B-2, ChEd 1-6, SWD 1-6, Literacy 1-6<br />

Effective: <strong>10</strong>/<strong>10</strong>/11 – 04/13/12<br />

Salary: $43,367.00<br />

Name: Katie Larson<br />

Position: 1.0 FTE Special Education Teacher<br />

Tenure Area: General Special Education<br />

Status: Regular Substitute<br />

Certification: ChEd 1-6, SWD 1-6, Literacy B-6<br />

Effective: <strong>10</strong>/17/11 – 12/09/11<br />

Salary: $42,450.00<br />

Name: Ashley Robinson<br />

Position: 1.0 FTE Special Education Teacher<br />

Tenure Area: General Special Education<br />

Status: 3 Year Probationary Period<br />

Certification: SWD 1-6, Ch.Ed. 1-6<br />

Effective: <strong>10</strong>/27/11<br />

Salary: $42,450.00 prorated<br />

Name: Arlene DeSiena<br />

Position: 1.0 FTE ELA Staff Development Specialist<br />

Tenure Area: ISS-English Language Arts & Literacy<br />

Status: 2 Year Probationary Period<br />

Certification: N-6, Music, SDA<br />

Effective: 11/28/11<br />

Salary: $75,000.00 prorated<br />

Name: Tasha Anderson<br />

Position: 1.0 FTE Community Engagement & Professional<br />

Development Specialist<br />

Tenure Area: ISS - Professional Development<br />

Status: 2 Year Probationary Period<br />

Certification: Social Studies 7-12<br />

Effective: 11/<strong>10</strong>/11<br />

Salary: $50,000.00 prorated


<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />

Board of Cooperative Educational Services Page 7 of <strong>10</strong><br />

PERSONNEL (cont’d)<br />

PART-TIME/<br />

HOURLY EMPLOYEES<br />

FOR <strong>2011</strong>-12 The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene<br />

Counties gave approval to the recommendation of the Executive Officer to appoint<br />

the following individuals as part-time or hourly employees for the <strong>2011</strong>-12 school<br />

year.<br />

George Goodwin, Consultant/Grant Coordinator<br />

Per Diem, 09/20/11 – 06/30/12<br />

Michele Fox, Online Learning Specialist<br />

Stipends per contract, <strong>10</strong>/11/11 – 06/30/12<br />

Steven Mackey, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Amanda Agostinoni, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Amanda Schoepflin, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Deanna Hutter, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Rosanna Multari, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Lori Below, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Deanna Hutter, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Craig Church, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Rodney Stickles, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Erin Boms, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Karyn Watt, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Kristina Websdell, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Jeanette Hallock, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Tara Martin, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Suzette Berry, SES Tutor<br />

Hourly, <strong>10</strong>/01/11 – 06/30/12<br />

Craig Church, Skills USA Advisor<br />

Stipend, <strong>10</strong>/01/11 – 06/30/12<br />

Nicole Savino, Skills USA Advisor<br />

Stipend, <strong>10</strong>/01/11 – 06/30/12<br />

Donna Rem, Deaf & Hard of Hearing Teacher<br />

Hourly, 09/23/11 – 06/30/12<br />

$400.00/day<br />

$350.00/stipend + contract<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$38.00/hr.<br />

$750.00 stipend<br />

$750.00 stipend<br />

$52.22/hr.


<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />

Board of Cooperative Educational Services Page 8 of <strong>10</strong><br />

PERSONNEL (cont’d)<br />

ADULT & CONTINUING<br />

EDUCATION EMPLOYEES<br />

FOR <strong>2011</strong>-12 The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties<br />

gave approval to the recommendation of the Executive Officer to appoint the following<br />

individuals as part-time employees for the <strong>2011</strong>-12 school year. These appointments<br />

are declared as emergency conditional vacancies and contingent upon clearance for<br />

employment based on fingerprinting requirements of the SAVE legislation.<br />

Jason Hallenbeck, Community Ed. Teacher<br />

Hourly, 09/28/11 – 06/30/12<br />

Nancy Merritt, GED Proctor<br />

Hourly, <strong>10</strong>/28/11 – 06/30/12<br />

Norman Merritt, GED Proctor<br />

Hourly, <strong>10</strong>/28/11 – 06/30/12<br />

Margaret Raeder, GED TAsst. Chief Examiner<br />

Hourly, <strong>10</strong>/28/11 – 06/30/12<br />

$31.00/hr.<br />

$15.00/hr.<br />

$15.00/hr.<br />

$26.68/hr.<br />

------------------------------------END OF CONSENT --------------------------------------<br />

BUSINESS / FINANCE<br />

BID AWARDS 1 – Mrs. Orvis 2 – Mr. Brooks Motion Carried (9 – Yes)<br />

The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties<br />

approved the following bid acceptance and award:<br />

Item Bid Vendor Bid Amount Participating School Districts<br />

Pavement Restoration and<br />

Drainage Improvement at the<br />

Sackett Educational Center<br />

New Paltz Gardens $147,800.00 <strong>Questar</strong> <strong>III</strong><br />

PRESENTATION –<br />

Ken Claflin, Cusack &<br />

Company<br />

Ken Claflin, Accountant from Cusack & Company presented the June 30, <strong>2011</strong> Financial<br />

Report, Single Audit Report, Extraclassroom Activities Fund Report and Management<br />

letter. He explained the difference between the Government Wide Financial Statements<br />

and Fund Financial Statements. He also discussed our accounting treatment of Other<br />

Post Employment Benefits (OPEB).<br />

ACCEPTANCE OF<br />

INDEPENDENT<br />

AUDIT FOR FISCAL<br />

YEAR ENDING 1 – Mr. Garland 2 – Mr. Keegan Motion Carried (9 – Yes)<br />

06/30/11 The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene<br />

Counties, accepted the independent audit report of Cusack & Company for the fiscal<br />

year ending June 30, <strong>2011</strong>.


<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />

Board of Cooperative Educational Services Page 9 of <strong>10</strong><br />

BUSINESS / FINANCE (cont’d)<br />

ESTABLISH AND/<br />

OR CONTINUE<br />

EXTRACLASSROOM<br />

ACTIVITY FUND 1 – Mrs. Orvis 2 – Mr. Garland Motion Carried (9 – Yes)<br />

The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene<br />

Counties gave approval to the recommendation of the Executive Officer for the<br />

establishment or continuation of the following Extraclassroom Activity Fund(s)<br />

pursuant to the Board’s Extraclassroom Activity Fund Policy.<br />

ProStart – Andrew Ottati<br />

HUDSON CITY SCHOOL<br />

DISTRICT INSTALLMENT 1 – Mrs. Knabbe 2 – Mr. Hill Motion Carried (9 – Yes)<br />

PURCHASE AGREEMENT The Board of Cooperative Educational Services, upon the recommendation of<br />

the Executive Officer, approved entering into a contract for procuring<br />

installment/purchase financing for and purchase of computer/technology<br />

equipment per the attached schedule A on behalf of the Hudson City School<br />

District to be dated <strong>November</strong> 14, <strong>2011</strong>.<br />

ESTABLISHMENT<br />

OF PETTY CASH<br />

FUND – 1 – Mrs. Knabbe 2 – Mrs. Loffredo Motion Carried (9 – Yes)<br />

GEORGE WASHINGTON A Petty Cash Fund established for use by the George Washington Academy,<br />

Rensselaer County, in the amount of one hundred dollars ($<strong>10</strong>0.00) was<br />

approved by the Board of Cooperative Educational Services, Rensselaer-<br />

Columbia-Greene Counties and stipulated that the method of recordkeeping for<br />

such fund shall be the imprest method for petty cash funds; deposits to the fund<br />

may be made from time to time in amounts that shall not exceed payments made<br />

in cash from each fund, as indicated by receipts, receipted bills or other evidence<br />

of payment in a form available for audit; payments from the fund may be made<br />

for material, supplies or services only when payment is required upon delivery;<br />

receipts and cash-on-hand for the fund shall always total the authorized fund<br />

amount. And, that the following individual(s) be and hereby is/are designated as<br />

responsible for the custody and administration of the fund as follows:<br />

George Washington Academy Petty Cash Fund:<br />

Chris Martel and Beverly Grochan<br />

PAYMENT OF NYSSBA 1 – Mrs. Knabbe 2 – Mr. Garland Motion Carried (9 – Yes)<br />

ANNUAL DUES<br />

The Board of Cooperative Educational Services, upon the recommendation of<br />

the Executive Officer, authorized payment of <strong>2011</strong>-12 dues for New York State<br />

School Boards Association in the amount of $9,380.00.


<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />

Board of Cooperative Educational Services Page <strong>10</strong> of <strong>10</strong><br />

OTHER<br />

SALARIES, RATES<br />

& SCHEDULES<br />

FOR STAFF MEMBERS<br />

NOT AFFILIATED<br />

WITH A BARGAINING 1 – Mrs. Orvis 2 – Mrs. Noonan Motion Carried (9 - Yes)<br />

UNIT<br />

The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene<br />

Counties, gave approval for the <strong>2011</strong>-12 salaries, rates and schedules for<br />

<strong>Questar</strong> <strong>III</strong> staff members not affiliated with a bargaining unit.<br />

BOARD<br />

REPORTS /<br />

DISCUSSION<br />

EXECUTIVE<br />

OFFICER’S<br />

REPORT<br />

Member Brooks complimented Harry Hadjioannou, Mike Buono and Meghan<br />

Heimroth for their wonderful presentations at the Saturday Workshop on<br />

<strong>November</strong> 5 th .<br />

Superintendent Baldwin reported that he will be sending them a memo next<br />

week, explaining that he has been asked to be the Keynote Speaker at the PTA<br />

Convention in Niagara Falls, NY tomorrow, and has been spending significant<br />

time on that task.<br />

Dr. Baldwin highlighted the important issues of the <strong>November</strong> 5 th Saturday<br />

Workshop for Superintendents, Business Officials, HR Officials and Board<br />

Members that spoke to the topics of Central Business Office, Transportation and<br />

Human Resource Services. He explained that there seems to be a lot of interest<br />

to date and more details will be worked on as the interest becomes commitment.<br />

Dr. Baldwin also reported that Budget presentations have begun to faculty and<br />

staff to explain issues, encourage ideas and thought process. He also told the<br />

board that he has started attending faculty meetings at each of our <strong>Questar</strong> sites.<br />

PUBLIC COMMENTS<br />

None<br />

MOTION TO<br />

ADJOURN 1 - Mr. Keegan 2 – Mr. Garland Motion Carried (9 – Yes)<br />

The Board adjourned at 7:44 pm.<br />

Respectfully Submitted By:<br />

________________________________________<br />

Robin Emanatian, Board Clerk

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