November 10, 2011 - Questar III
November 10, 2011 - Questar III
November 10, 2011 - Questar III
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BOARD OF COOPERATIVE EDUCATIONAL SERVICES<br />
SOLE SUPERVISORY DISTRICT<br />
RENSSELAER-COLUMBIA-GREENE COUNTIES<br />
QUESTAR <strong>III</strong> MEETING MINUTES<br />
MEETING Date: <strong>November</strong> <strong>10</strong>, <strong>2011</strong><br />
Location: <strong>Questar</strong> <strong>III</strong> – Board Room<br />
Presiding: Donald Kline, Vice President<br />
Members Present<br />
Also Present<br />
Edmund Brooks, Member<br />
Joseph Garland, Member<br />
John Hill, Member<br />
James Keegan, Member<br />
Donald Kline, Vice President<br />
Edna Knabbe, Member<br />
Erin Loffredo, Member<br />
Marilyn Noonan, Member<br />
Carol Orvis, Member<br />
James N. Baldwin, District Superintendent<br />
Andy DeFeo, Assistant Superintendent<br />
Gladys Cruz, Assistant Superintendent<br />
Harry Hadjioannou, Assistant Superintendent<br />
Susan DiDonato, School Attorney<br />
Michael Buono, Human Resource Manager<br />
Robin Emanatian, Board Clerk<br />
CALL TO ORDER<br />
Vice President Donald Kline called the meeting to order at 6:34 p.m.<br />
EXECUTIVE 1 – Mr. Brooks 2 – Mrs. Orvis Motion Carried (9 – Yes)<br />
SESSION<br />
The board entered into Executive Session for the purpose of discussing employment<br />
history.<br />
RETURN TO<br />
REGULAR 1 – Mrs. Loffredo 2 – Mrs. Noonan Motion Carried (9 - Yes)<br />
SESSION<br />
The Board re-entered Public Session at 6:55 pm.<br />
APPROVAL OF 1 – Mrs. Orvis 2 – Mrs. Noonan Motion Carried (9 - Yes)<br />
MINUTES<br />
The Board of Cooperative Education Services approved the Minutes from the Regular<br />
Meeting of the Board of Cooperative Educational Services held on October 13, <strong>2011</strong>.<br />
TREASURER’S 1 – Mr. Hill 2 – Mr. Keegan Motion Carried (9 – Yes)<br />
REPORT<br />
The Board of Cooperative Educational Services accepted the Treasurer’s Reports dated<br />
September <strong>2011</strong>.<br />
EXTRA CLASS-<br />
ROOM ACTIVITY 1 – Mr. Garland 2 – Mrs. Loffredo Motion Carried (9 – Yes)<br />
FUND REPORTS The Board of Cooperative Educational Services accepted the Central Treasurer’s<br />
Reports for the Extra Classroom Activity Fund dated September 30, <strong>2011</strong>.
<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />
Board of Cooperative Educational Services Page 2 of <strong>10</strong><br />
AUDIT COMMITTEE<br />
REPORT(S)<br />
Member Brooks explained that the normal report would be replaced by the presentation<br />
coming up from Mr. Ken Claflin on the Audited Financial Statements for <strong>Questar</strong> <strong>III</strong>.<br />
INTERNAL CLAIM 1 – Mr. Keegan 2 – Mrs. Knabbe Motion Carried (9 – Yes)<br />
AUDITING REPORT The Board of Cooperative Educational Services accepted the Internal Claim Auditing<br />
Report dated September 23 to October 26, <strong>2011</strong>.<br />
RECOGNITION<br />
OF VISITORS<br />
COMMUNICATIONS<br />
Mr. Ken Claflin, Cusack & Company<br />
None<br />
------------------------------------ BY CONSENT-------------------------------------<br />
1 – Mr. Hill 2 – Mr. Keegan Motions Carried (9 – Yes)<br />
PERSONNEL<br />
RESIGNATIONS<br />
The Board of Cooperative Educational Services, upon the recommendation of the<br />
Executive Officer, accepted the resignation of the following individual(s) as noted:<br />
Certified Staff<br />
. Name: Katelyn Cottrell<br />
Position:<br />
Pre-K Teacher<br />
Date Began: 09/19/11<br />
Effective:<br />
<strong>10</strong>/11/11 (to accept another <strong>Questar</strong> position)<br />
Name:<br />
Hailey Teal<br />
Position:<br />
Teaching Assistant<br />
Date Began: 05/11/<strong>10</strong><br />
Effective: <strong>10</strong>/27/11<br />
Name:<br />
Susan Anastas<br />
Position:<br />
Adult & Continuing Ed. Teacher<br />
Date Began: <strong>10</strong>/20/97<br />
Effective: <strong>10</strong>/04/11
<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />
Board of Cooperative Educational Services Page 3 of <strong>10</strong><br />
RESIGNATIONS (cont’d)<br />
Name:<br />
Ashley Robinson<br />
Position:<br />
Teaching Assistant<br />
Date Began: 11/16/<strong>10</strong><br />
Effective:<br />
<strong>10</strong>/27/11 (to accept another <strong>Questar</strong> position)<br />
Name:<br />
Jennifer O’Hara<br />
Position:<br />
Teaching Assistant<br />
Date Began: 11/12/09<br />
Effective: 11/22/11<br />
Name:<br />
Jessica Kidney<br />
Position:<br />
Teacher Aide<br />
Date Began: 09/22/09<br />
Effective:<br />
<strong>10</strong>/11/11 (to accept another <strong>Questar</strong> position)<br />
LEAVE OF ABSENCE<br />
REQUEST(S) The Board of Cooperative Educational Services, upon the recommendation of the<br />
Executive Officer, approve the leave of absence request of the following employee(s) as<br />
noted:<br />
Certified Staff<br />
Name:<br />
Erin Jenkins<br />
Position:<br />
Teaching Assistant<br />
Effective: <strong>10</strong>/<strong>10</strong>/11 – 04/13/12<br />
Reason:<br />
To accept another <strong>Questar</strong> position<br />
Name:<br />
Jennifer Ruchar<br />
Position:<br />
Teaching Assistant<br />
Effective: 11/14/11 - 06/30/12<br />
Reason:<br />
Child Rearing Leave<br />
Name:<br />
Katie Larson<br />
Position:<br />
Teaching Assistant<br />
Effective: <strong>10</strong>/17/11 - 12/09/11<br />
Reason:<br />
To accept a regular substitute <strong>Questar</strong> position
<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />
Board of Cooperative Educational Services Page 4 of <strong>10</strong><br />
CHANGE IN FTE /<br />
SALARY / STATUS<br />
The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties<br />
gave approval to the recommendation of the Executive Officer to the following changes<br />
in FTE and/or salary as noted below:<br />
Certified Staff<br />
Name: Jennifer McTarnaghan – CHANGE IN FTE<br />
Position: .30 FTE Occupational Therapist Asst (INCREASE FROM .20 FTE)<br />
Status: Temporary<br />
Effective: <strong>10</strong>/14/11 – 06/30/12<br />
Salary: $39,646.00 prorated<br />
Name: Xrystya Szyjka – CHANGE IN FTE<br />
Position: .875 FTE ESL Teacher (INCREASE FROM .60 FTE)<br />
Status: Tenured<br />
Effective: <strong>10</strong>/17/11 – 06/30/12<br />
Salary: $56,590.00 prorated<br />
Name: Christopher Foster – CHANGE IN STATUS/SALARY<br />
Position: 1.0 FTE Adult Literacy Specialist<br />
Status: NYS Adult Education Certified<br />
Effective: 11/11/11<br />
Salary: $63,000.00 prorated<br />
TENURE<br />
RECOMMENDATION(S)<br />
The Board of Cooperative Educational Services, upon the recommendation of the<br />
Executive Officer, granted tenure to the following individual(s) as noted:<br />
Name: Robert Franklin<br />
Tenure Area: Trade Subjects - Drafting<br />
Effective: <strong>November</strong> 14, <strong>2011</strong><br />
Name: Elizabeth Tobin<br />
Tenure Area: Teaching Assistant<br />
Effective: <strong>November</strong> 14, <strong>2011</strong>
<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />
Board of Cooperative Educational Services Page 5 of <strong>10</strong><br />
APPOINTMENTS<br />
The Board of Cooperative Educational Services, upon the recommendation of the<br />
Executive Officer, approved the appointment of the following individual(s) as noted.<br />
These appointments were declared as emergency conditional vacancies and contingent<br />
upon clearance for employment based on fingerprinting requirements of the SAVE<br />
legislation.<br />
Certified Staff<br />
Name: Kara Horton<br />
Position: 1.0 FTE Teaching Assistant<br />
Tenure Area: Teaching Assistant<br />
Status: 3 Year Probationary Period<br />
Certification: Teaching Assistant<br />
Effective: <strong>10</strong>/17/11<br />
Salary: $16,823.00 prorated<br />
Name: Jessica Kidney<br />
Position: 1.0 FTE Teaching Assistant<br />
Tenure Area: Teaching Assistant<br />
Status: 3 Year Probationary Period<br />
Certification: Teaching Assistant<br />
Effective: <strong>10</strong>/11/11<br />
Salary: $17,934.00 prorated<br />
Name: Ashley Herrmann<br />
Position: 1.0 FTE Teaching Assistant<br />
Tenure Area: Teaching Assistant<br />
Status: 3 Year Probationary Period<br />
Certification: Teaching Assistant<br />
Effective: <strong>10</strong>/28/11<br />
Salary: $17,470.00 prorated<br />
Name: Sarah Sepp<br />
Position: 1.0 FTE Teaching Assistant<br />
Tenure Area: Teaching Assistant<br />
Status: 3 Year Probationary Period<br />
Certification: Teaching Assistant<br />
Effective: 11/04/11<br />
Salary: $16,823.00 prorated<br />
Name: Elizabeth Bornhorst<br />
Position: 1.0 FTE Teaching Assistant<br />
Tenure Area: Teaching Assistant<br />
Status: 3 Year Probationary Period<br />
Certification: Teaching Assistant<br />
Effective: 11/07/11<br />
Salary: $17,470.00 prorated
<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />
Board of Cooperative Educational Services Page 6 of <strong>10</strong><br />
APPOINTMENTS (cont’d)<br />
Name: Erin Jenkins<br />
Position: 1.0 FTE Pre-K Teacher<br />
Tenure Area: Elementary<br />
Status: Regular Substitute<br />
Certification: Early ChEd B-2, ChEd 1-6, SWD 1-6, Literacy 1-6<br />
Effective: <strong>10</strong>/<strong>10</strong>/11 – 04/13/12<br />
Salary: $43,367.00<br />
Name: Katie Larson<br />
Position: 1.0 FTE Special Education Teacher<br />
Tenure Area: General Special Education<br />
Status: Regular Substitute<br />
Certification: ChEd 1-6, SWD 1-6, Literacy B-6<br />
Effective: <strong>10</strong>/17/11 – 12/09/11<br />
Salary: $42,450.00<br />
Name: Ashley Robinson<br />
Position: 1.0 FTE Special Education Teacher<br />
Tenure Area: General Special Education<br />
Status: 3 Year Probationary Period<br />
Certification: SWD 1-6, Ch.Ed. 1-6<br />
Effective: <strong>10</strong>/27/11<br />
Salary: $42,450.00 prorated<br />
Name: Arlene DeSiena<br />
Position: 1.0 FTE ELA Staff Development Specialist<br />
Tenure Area: ISS-English Language Arts & Literacy<br />
Status: 2 Year Probationary Period<br />
Certification: N-6, Music, SDA<br />
Effective: 11/28/11<br />
Salary: $75,000.00 prorated<br />
Name: Tasha Anderson<br />
Position: 1.0 FTE Community Engagement & Professional<br />
Development Specialist<br />
Tenure Area: ISS - Professional Development<br />
Status: 2 Year Probationary Period<br />
Certification: Social Studies 7-12<br />
Effective: 11/<strong>10</strong>/11<br />
Salary: $50,000.00 prorated
<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />
Board of Cooperative Educational Services Page 7 of <strong>10</strong><br />
PERSONNEL (cont’d)<br />
PART-TIME/<br />
HOURLY EMPLOYEES<br />
FOR <strong>2011</strong>-12 The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene<br />
Counties gave approval to the recommendation of the Executive Officer to appoint<br />
the following individuals as part-time or hourly employees for the <strong>2011</strong>-12 school<br />
year.<br />
George Goodwin, Consultant/Grant Coordinator<br />
Per Diem, 09/20/11 – 06/30/12<br />
Michele Fox, Online Learning Specialist<br />
Stipends per contract, <strong>10</strong>/11/11 – 06/30/12<br />
Steven Mackey, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Amanda Agostinoni, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Amanda Schoepflin, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Deanna Hutter, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Rosanna Multari, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Lori Below, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Deanna Hutter, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Craig Church, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Rodney Stickles, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Erin Boms, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Karyn Watt, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Kristina Websdell, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Jeanette Hallock, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Tara Martin, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Suzette Berry, SES Tutor<br />
Hourly, <strong>10</strong>/01/11 – 06/30/12<br />
Craig Church, Skills USA Advisor<br />
Stipend, <strong>10</strong>/01/11 – 06/30/12<br />
Nicole Savino, Skills USA Advisor<br />
Stipend, <strong>10</strong>/01/11 – 06/30/12<br />
Donna Rem, Deaf & Hard of Hearing Teacher<br />
Hourly, 09/23/11 – 06/30/12<br />
$400.00/day<br />
$350.00/stipend + contract<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$38.00/hr.<br />
$750.00 stipend<br />
$750.00 stipend<br />
$52.22/hr.
<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />
Board of Cooperative Educational Services Page 8 of <strong>10</strong><br />
PERSONNEL (cont’d)<br />
ADULT & CONTINUING<br />
EDUCATION EMPLOYEES<br />
FOR <strong>2011</strong>-12 The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties<br />
gave approval to the recommendation of the Executive Officer to appoint the following<br />
individuals as part-time employees for the <strong>2011</strong>-12 school year. These appointments<br />
are declared as emergency conditional vacancies and contingent upon clearance for<br />
employment based on fingerprinting requirements of the SAVE legislation.<br />
Jason Hallenbeck, Community Ed. Teacher<br />
Hourly, 09/28/11 – 06/30/12<br />
Nancy Merritt, GED Proctor<br />
Hourly, <strong>10</strong>/28/11 – 06/30/12<br />
Norman Merritt, GED Proctor<br />
Hourly, <strong>10</strong>/28/11 – 06/30/12<br />
Margaret Raeder, GED TAsst. Chief Examiner<br />
Hourly, <strong>10</strong>/28/11 – 06/30/12<br />
$31.00/hr.<br />
$15.00/hr.<br />
$15.00/hr.<br />
$26.68/hr.<br />
------------------------------------END OF CONSENT --------------------------------------<br />
BUSINESS / FINANCE<br />
BID AWARDS 1 – Mrs. Orvis 2 – Mr. Brooks Motion Carried (9 – Yes)<br />
The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties<br />
approved the following bid acceptance and award:<br />
Item Bid Vendor Bid Amount Participating School Districts<br />
Pavement Restoration and<br />
Drainage Improvement at the<br />
Sackett Educational Center<br />
New Paltz Gardens $147,800.00 <strong>Questar</strong> <strong>III</strong><br />
PRESENTATION –<br />
Ken Claflin, Cusack &<br />
Company<br />
Ken Claflin, Accountant from Cusack & Company presented the June 30, <strong>2011</strong> Financial<br />
Report, Single Audit Report, Extraclassroom Activities Fund Report and Management<br />
letter. He explained the difference between the Government Wide Financial Statements<br />
and Fund Financial Statements. He also discussed our accounting treatment of Other<br />
Post Employment Benefits (OPEB).<br />
ACCEPTANCE OF<br />
INDEPENDENT<br />
AUDIT FOR FISCAL<br />
YEAR ENDING 1 – Mr. Garland 2 – Mr. Keegan Motion Carried (9 – Yes)<br />
06/30/11 The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene<br />
Counties, accepted the independent audit report of Cusack & Company for the fiscal<br />
year ending June 30, <strong>2011</strong>.
<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />
Board of Cooperative Educational Services Page 9 of <strong>10</strong><br />
BUSINESS / FINANCE (cont’d)<br />
ESTABLISH AND/<br />
OR CONTINUE<br />
EXTRACLASSROOM<br />
ACTIVITY FUND 1 – Mrs. Orvis 2 – Mr. Garland Motion Carried (9 – Yes)<br />
The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene<br />
Counties gave approval to the recommendation of the Executive Officer for the<br />
establishment or continuation of the following Extraclassroom Activity Fund(s)<br />
pursuant to the Board’s Extraclassroom Activity Fund Policy.<br />
ProStart – Andrew Ottati<br />
HUDSON CITY SCHOOL<br />
DISTRICT INSTALLMENT 1 – Mrs. Knabbe 2 – Mr. Hill Motion Carried (9 – Yes)<br />
PURCHASE AGREEMENT The Board of Cooperative Educational Services, upon the recommendation of<br />
the Executive Officer, approved entering into a contract for procuring<br />
installment/purchase financing for and purchase of computer/technology<br />
equipment per the attached schedule A on behalf of the Hudson City School<br />
District to be dated <strong>November</strong> 14, <strong>2011</strong>.<br />
ESTABLISHMENT<br />
OF PETTY CASH<br />
FUND – 1 – Mrs. Knabbe 2 – Mrs. Loffredo Motion Carried (9 – Yes)<br />
GEORGE WASHINGTON A Petty Cash Fund established for use by the George Washington Academy,<br />
Rensselaer County, in the amount of one hundred dollars ($<strong>10</strong>0.00) was<br />
approved by the Board of Cooperative Educational Services, Rensselaer-<br />
Columbia-Greene Counties and stipulated that the method of recordkeeping for<br />
such fund shall be the imprest method for petty cash funds; deposits to the fund<br />
may be made from time to time in amounts that shall not exceed payments made<br />
in cash from each fund, as indicated by receipts, receipted bills or other evidence<br />
of payment in a form available for audit; payments from the fund may be made<br />
for material, supplies or services only when payment is required upon delivery;<br />
receipts and cash-on-hand for the fund shall always total the authorized fund<br />
amount. And, that the following individual(s) be and hereby is/are designated as<br />
responsible for the custody and administration of the fund as follows:<br />
George Washington Academy Petty Cash Fund:<br />
Chris Martel and Beverly Grochan<br />
PAYMENT OF NYSSBA 1 – Mrs. Knabbe 2 – Mr. Garland Motion Carried (9 – Yes)<br />
ANNUAL DUES<br />
The Board of Cooperative Educational Services, upon the recommendation of<br />
the Executive Officer, authorized payment of <strong>2011</strong>-12 dues for New York State<br />
School Boards Association in the amount of $9,380.00.
<strong>November</strong> <strong>10</strong>, <strong>2011</strong> Regular Meeting Minutes<br />
Board of Cooperative Educational Services Page <strong>10</strong> of <strong>10</strong><br />
OTHER<br />
SALARIES, RATES<br />
& SCHEDULES<br />
FOR STAFF MEMBERS<br />
NOT AFFILIATED<br />
WITH A BARGAINING 1 – Mrs. Orvis 2 – Mrs. Noonan Motion Carried (9 - Yes)<br />
UNIT<br />
The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene<br />
Counties, gave approval for the <strong>2011</strong>-12 salaries, rates and schedules for<br />
<strong>Questar</strong> <strong>III</strong> staff members not affiliated with a bargaining unit.<br />
BOARD<br />
REPORTS /<br />
DISCUSSION<br />
EXECUTIVE<br />
OFFICER’S<br />
REPORT<br />
Member Brooks complimented Harry Hadjioannou, Mike Buono and Meghan<br />
Heimroth for their wonderful presentations at the Saturday Workshop on<br />
<strong>November</strong> 5 th .<br />
Superintendent Baldwin reported that he will be sending them a memo next<br />
week, explaining that he has been asked to be the Keynote Speaker at the PTA<br />
Convention in Niagara Falls, NY tomorrow, and has been spending significant<br />
time on that task.<br />
Dr. Baldwin highlighted the important issues of the <strong>November</strong> 5 th Saturday<br />
Workshop for Superintendents, Business Officials, HR Officials and Board<br />
Members that spoke to the topics of Central Business Office, Transportation and<br />
Human Resource Services. He explained that there seems to be a lot of interest<br />
to date and more details will be worked on as the interest becomes commitment.<br />
Dr. Baldwin also reported that Budget presentations have begun to faculty and<br />
staff to explain issues, encourage ideas and thought process. He also told the<br />
board that he has started attending faculty meetings at each of our <strong>Questar</strong> sites.<br />
PUBLIC COMMENTS<br />
None<br />
MOTION TO<br />
ADJOURN 1 - Mr. Keegan 2 – Mr. Garland Motion Carried (9 – Yes)<br />
The Board adjourned at 7:44 pm.<br />
Respectfully Submitted By:<br />
________________________________________<br />
Robin Emanatian, Board Clerk