Supplemental Charter Bus Service Award Summary.pdf

eagendatoc.brevardschools.org

Supplemental Charter Bus Service Award Summary.pdf

SCHOOL BOARD OF BREVARD COUNTY

OFFICE OF PURCHASING SERVICES

2700 JUDGE FRAN JAMIESON WAY

VIERA, FL 32940-6601

RFP 12003/BP – SUPPLEMENTAL CHARTER BUS SERVICE

VENDORS RECOMMENDED FOR AWARD:

Vendor Name

Estimated

Amount Awarded

Item Nos.

Annett Bus Lines Variable All

Chris Vassas Inc. Variable All

TOTAL

Variable

SOLICITATION SUMMARY

Date Solicited: September 28, 2011 Number of Items/Groups: 6

Date Opened: October 12, 2011 No. Firms Solicited: 3

Present to Board: October 25, 2011 No. Firms Bidding: 2

CONTRACT TERM:

One - year from date of award with option to renew for two additional one - year periods.

RECOMMENDATION: (Posted 10/13/2011 – 3:00 p.m.)

It is the recommendation of Mr. Michael Connors, Director, Office of Transportation Services and Staff, to approve

the conforming firms for an amount to be determined. Request authority for the Office of Purchasing Services to

renew the contracts annually for two additional one year periods. Additional vendors may be added to this contract

after the first year as long as they agree to the original terms and conditions. If additional vendors are added to this

RFP after they will be presented to the Board for approval. Contract renewal shall be contingent upon the Office of

Transportation Services request for continuation of services and annual contract review.

ACTION BY BOARD

____ Approved Recommendation(s) Above & Awarded Meeting Date: ____________________

____

Other ___________________________________________

Joe O’Connor – Supervisor

Office of Purchasing & Warehouse Services

Mark Langdorf

Director of Risk Management

Failure to file a protest within the time prescribed in s. 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under

Chapter 120, Florida Statutes.


SCOPE OF RFP

RFP 12003/BP– Supplemental Charter Bus Service

The purpose of this RFP is to establish a contract with multiple vendors for Charter Bus Service as

listed and described on the price sheet at the end of this solicitation. The School Board of Brevard

County (hereinafter referred to as “the School District” will issue purchase orders on an as needed

basis. The School District desired information from companies interested in pre-qualifying with the

School District to provide extracurricular transportation services. Note that only companies who

have been approved by the School District through this Request for Proposal (RFP) process will be

eligible to provide transportation services to the School District through September 30, 2012.

The following companies have met all qualifications and specifications of RFP 12003/BP

Vendor # V0000202128

Annett Bus Lines

130 Madrid Drive

Sebring, FL 33876

Contact: John Verrilli/Jan Purvis

Phone: 863.655.5547

Toll Free: 800.282.3655

Fax: 863.655.6207

Vendor # V0000209090

Chris Vassas Inc.

530 Escobar Ave. NW

Palm Bay, FL 32907

Contact: Chris Vassas Inc.

Phone: 321.409.0833

Cell: 321.609.1310

Fax: 321-409-0833


RFP 12003/BP - SUPPLEMENTAL CHARTER BUS SERVICE

The vendors below have submitted

responsive and responsible bids per FAC 6A-1.012 .

All bidders listed below (in grey) have submitted a bid to

provide the service as specified in the bid documents.

SUPPLEMENTAL CHARTER BUS

TRANSPORTATION

TABULATION RFP 12003/BP -

10.13.11

Please state "not to exceed" cost of

Charter - Hourly charge per daily Charter

(bus stays with the group) 47-55 Passenger

1. Bus

Cost Per Hour

Minimum Number of Hours Billed

Annett Bus Lines

Chris Vassas Inc.

$135 (47)

$145 (56) $80.00

6 5

2.

3.

Additional Per Hour charge 47-55

Passenger Bus

Per Mile Charge (will be used to calculate

total cost; miles x mileage cost vs.

minimum cost plus additional per hour,

whichever is greater on trips over 5 hours)

47-55 Passenger Bus

$85 (47)

$95 (56) $75.00

$3.84 (47)

$4.34 (56) $3.00


RFP 12003/BP - SUPPLEMENTAL CHARTER BUS SERVICE

The vendors below have submitted

responsive and responsible bids per FAC 6A-1.012 . Please note that this is a tabulation only.

All bidders listed below have submitted a bid to provide

the service as specified in the bid documents.

SUPPLEMENTAL CHARTER BUS

TRANSPORTATION

TABULATION RFP 12003/BP -

10.13.11

Annett Bus Lines

Chris Vassas Inc.

Additional Driver (out of state) 47-55

4. Passenger Bus

$400.00 $175.00

5.

Premium Rate Round Trip Flat Fee Rate for

trips in Brevard County only (where the bus

drops off and picks up at predetermined

times and is more than 4 hours, bus does

not stay at location - 47-55 Passenger Bus

$850 (47)

$995 (56)

$575.00

Per Trip

6. Flat Cancellation Fee is Less than 72 hours

$200.00 N/C

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