director of international students - Scots College

SCOTS COLLEGE
JOB DESCRIPTION:
DIRECTOR OF INTERNATIONAL
STUDENTS
Position:
Reporting To:
Director of International Students
Headmaster
Date: August 2012
PURPOSE OF POSITION:
ORGANISATION CHART:
To organize, manage and monitor the needs of the College’s
International Students so that they are well cared for. Ensure that
the College complies with relevant codes and standards and that all
pertinent financial aspects are dealt with effectively and efficiently.
To oversee the work of the International Students - Assistant
Headmaster
|
Director of International Students
|
International Students Assistant
|
Staff
AUTHORITIES:
General Expenditure: Commit routine expenditure within approved budgetary limits.
RELATIONSHIPS:
Internal
Headmaster
CFO
Marketing Manager
Deputy and Assistant Principals
PCC
House Deans
Staff
Students
External
Parents
Ministry of Education
Agents
Overseas Colleges
Embassies
Immigration Department
Homestay families
QMC

KEY ACCOUNTABILITIES PERFORMANCE STANDARDS PERFORMANCE MEASURES
Code of Practice
Ensure the College meets its requirements under
the Code of Practice
Enrolment and Orientation
Oversee enrolment and orientation of
International students including that as carried out
by the International Student Assistant.
The College has an up to date Code of Practice
Ensure that there is a clear process for the
enrolment and orientation of International
students into Scots College
The Code of Practice is up to date and meets the
standards set by the Ministry of Education
Relevant parties in the school are aware (through
the PCC) of the Code of Practice and adhere to its
provisions.
Carry out an annual review to ensure we are
compliant with the Code of Practice.
Liaise with families and ensure that they are aware
of our expectations and follow the schools
enrolment process
Ensure that all enquiries are followed up and
recorded using the Colleges procedures in PC
School. Regularly liaise with the PA of each school
to ensure they are aware of potential enrolments.
Inform the Headmaster on a regular basis of the
numbers of International students in the College
and any future trends
Plan strategically the future enrolment of
international students into the College
Plan and oversee the orientation of international
students into the College including meeting twice
yearly with all host families, planning and arranging
orientation weekends, etc.
Ensure the student handbook is up to date.
Assist if required with the interview process for
students into different areas of the College.

Homestay
Oversee the management and arrangement of the
homestay process carried out by the International
Student – Assistant.
Liaise with CFO over financial matters
Ensure that the accommodation needs of all
international students are met and homestay
families receive payment as per pre-set College
payment runs.
Financial information is well communicated with
parents. Work with the CFO to manage the
financial affairs of international students.
Provide International Students – Assistant with
appropriate advice and guidance so that the needs
of students are met and that the requirements of
the school and code of practice are adhered to.
Oversee the payment of homestay fees.
Maintain current information regarding
immigration, legal aspects, etc. as well as
networking in the industry.
Attend termly meetings run by Education
Wellington or other organisations as relevant
opportunities arise.
Pastoral
Be responsible for the Pastoral and Academic Care
of International students
Coordinate activities for international students.
Oversee the welfare of students on a day to day
basis
International students are assimilated into the
College and participate fully in College life.
Regular communication occurs with House Deans
to ensure that students are safe, their needs are
being met and they are are involved in sporting
and cultural pursuits.. Attendance at PCC
meetings.
A recreational programme is in place for
international students, arrange termly outings as a
group
Organise an annual international student week
In conjunction with House Deans, liaise with the
AP Co-curricular and/or the Sports Coordinator
to ensure that international students.

Management of International Exchanges
Coordinate all College International Exchanges in
conjunction with the International Student
Assistant
Coordinate the College’s international
marketing strategy
Queen Margaret College.
Develop a network of preferred agents.
Maintain relationships with embassies in
Wellington as required.
Develop a 3 year International student marketing
strategy.
Marketing for international students.
Create and maintain effective relationships with
Colleges Overseas.
Liaise with QMC to ensure we work together as
appropriate in our international marketing.
Pro actively recruit and liaise with identified agents
to promote our international programs.
Actively promote the College with these
Embassies.
In conjunction with QMC, the Headmaster and
Marketing Department, develop a 3 year strategy
for international students.
Oversee the development of marketing material on
the College’s website.
Develop an international student prospectus.
Develop and maintain an international student roll
of 5% of the secondary school roll of the College
with a global distribution of students.
Exchanges occur that supplement our language
and international student programme.
Exchanges are efficiently managed, supported and
implemented both to and from New Zealand.
Positive relationships are developed with our
partner schools.
Where feasible trips and marketing costs are
shared.
A current database is maintained of all agents.
These agents are regularly communicated with and
managed according to the code of practice.
Regular communications and material is supplied
to these embassies as appropriate.
A marketing strategy is developed and
implemented.
The website and prospectus is up to date and
relevant.
Progress is achieved to roll targets, with a global
distribution of students.

Financial
Assist with the development of annual financial
budgets and operational plans.
An annual budget is prepared in conjunction with
the CFO and his team.
Budgets are met or exceeded and reports provided
and discussed with the Headmaster outlining
variances to budget.
It is clearly understood that the specific duties listed above may be amended from time to time to ensure the changing needs of the students and the College
are met.
Graeme Yule
Headmaster