Inter-Centre Collaboration - Southeast Asian Ministers of Education ...

WORKSHOP REPORT
SEAMEO CAPACITY BUILDING WORKSHOP 2009
INTER-CENTRE COLLABORATION
12-14 MAY 2009
ORGANISED BY SEAMEO BIOTROP AND SEAMEO SECRETARIAT
VENUE: SEAMEO BIOTROP, BOGOR, INDONESIA
SEAMEO Secretariat I 24 August 2009

Contents
Page
1. Executive Summary 1
2. Introduction 3
2.1 Objectives 4
2.2 Expected Outcomes 4
2.3 Date and Venue 4
2.4 Participants 4
2.5 Meeting Mechanics 4
2.6 Resource Persons 5
2.7 Workshop Agenda 5
2.8 Organisation and Administration 7
3. Discussion Points/Issues 9
3.1 Opening Session 9
3.2 Session 1: Panel Discussion “Sharing Experiences: 10
Inter-centre Collaboration”
3.3 Session 2: Panel Presentation “How and What We Should Do to Make 12
the Inter-centre Collaboration Better?”
3.4 Session 3: Group Activity: Strategies to Facilitate Inter-centre Collaboration 14
3.5 Session 4: Group Activity: Identify Areas of Possible Collaboration 18
3.6 Session 5: Group Activity: Moving Forward Next Steps 18
3.7 Session 6: Ways Forward for SEAMEO Secretariat 20
3.8 Session 7: Reflections and Conclusion 21
3.9 Study Visit to Karawang International Industrial City 21
4. Workshop Evaluation 23
5. List of Appendices 24
Appendix 1:
Appendix 2:
Appendix 3:
Appendix 4:
Appendix 5:
Appendix 6:
List of Participants
Matrix: Possible Areas of Collaboration, completed by SEAMEO Units
Presentation of Dr Do Huy Thinh, Centre Director, SEAMEO RETRAC
Presentation of Mr Hj Ahmad bin Ramli, Head of Division (Administration),
SEAMEO RECSAM
Presentation of Mr Kevin C Kettle, Programme Development Officer,
SEAMEO SPAFA
Presentation of Dr Gil C Saguiguit, Jr, Deputy Director for Administration,
SEAMEO SEARCA

Appendix 7:
Appendix 8:
Appendix 9:
Appendix 10:
Appendix 11:
Appendix 12:
Appendix 13:
Appendix 14:
Workshop Outputs from Session 3: Strategies to Facilitate Inter-centre
Collaboration
Example of SEAMEO INNOTECH Capability Statement
Workshop Outputs from Session 4: Identify Areas of Possible Collaboration
Workshop Outputs from Session 5: Moving Forwards Next Steps
Ways Forward for SEAMEO Secretariat, presented by Dr Tinsiri Siribodhi,
Deputy Director for Administration and Communication, SEAMEO Secretariat
Presentations on KIIC CSR Programme
Results of Evaluation
An Article on Inter-centre Collaboration Workshop in the SEAMEO Website

1. Executive Summary
Since 2007, the SEAMEO Secretariat in collaboration with the host SEAMEO Units has
organized capacity building workshops annually to strengthen the capacity of SEAMEO
Units. The workshop provides an avenue for SEAMEO staff from different departments of
the SEAMEO Units to establish and strengthen partnership. It also enables the SEAMEO
staff to exchange ideas and share best practices for collaboration to strengthen the capacity
of SEAMEO.
The 1 st SEAMEO Marketing Workshop on Capacity Building on Marketing and
Communications of SEAMEO Units was co-organized by SEAMEO RECSAM and SEAMEO
Secretariat in Penang, Malaysia in 2007. The 2 nd SEAMEO Capacity Building Workshop on
Capacity Building of SEAMEO Training Unit through Partnerships was co-organised by
SEAMEO RETRAC and SEAMEO Secretariat in Ho Chi Minh City, Vietnam in 2008.
The 3 rd SEAMEO Capacity Building Workshop on “Inter-centre Collaboration”, co-organized
by SEAMEO BIOTROP and SEAMEO Secretariat was held on 12–14 May 2009 at SEAMEO
BIOTROP, Bogor, Indonesia. The objectives of the workshop were to strengthen intercentre
collaboration, to identify strategies to facilitate inter-centre collaboration and to
develop work plan and preliminary inter–centre project concept notes for further exploration
and development.
Twenty eight participants who are responsible for programme development, research and
administration from 11 SEAMEO Units participated in the workshop.
Seven sessions were held throughout the two-day workshop, highlighting the aspects of
collaboration. Group activities were also carried out to identify strategies and support
mechanisms to strengthen the inter-centre collaboration.
The recommended key strategies are as follows:
1) Joint Human Resource Development (HRD)
2) Information Sharing
3) Joint Corporate Marketing of Centres’ Programmes and Services
A concept note and action plan of each strategy was then developed by participants as
guidelines for further implementation.
There were other issues discussed at the workshop such as promoting “One SEAMEO”,
organizing a Strategic Planning Workshop for SEAMEO, developing the capabilities
statement of SEAMEO and SEAMEO Units and establishing a working group for each key
strategy.
On the last day of the workshop programme, participants visited the Karawang International
Industrial City to learn about the Corporate Social Responsibility Project, an example of
inter-centre collaboration, jointly developed by SEAMEO BIOTROP, SEAMEO SEAMOLEC,
SEAMEO TROPMED–RCCN and Karawang International Industrial City.
The overall assessment on the workshop indicated positive ratings. It is evident from the
questionnaires that all respondents were satisfied in areas of programme, resource persons,
workshop venue, meal and accommodation arrangement, workshop document, time of the
workshop and coordination of organizers.
(1)

All participants agreed that the workshop has maintained thrusts in providing a meaningful
activity and contributing to the strengthening of inter-centre collaboration and networking
among SEAMEO Units.
For the next SEAMEO Capacity Building Workshop in 2010, the majority of participants
suggested the topic of Human Resource Development and the workshop be organised in
May 2010.
As a follow-up, the SEAMEO Secretariat will coordinate with SEAMEO Units to implement
the key strategies based on the concept note.
The recommendations and outcomes of this workshop will be presented to the SEAMEO
Centre Directors Meeting in August 2009 for approval and further recommendations.
(2)

2. Introduction
SEAMEO Units have played a major role in building capacity of human resources in the
Southeast Asian region. During the past three decades, SEAMEO Regional Centres/Units
have trained over 60,000 participants through their respective human resource development
programmes.
The capacity building programme of SEAMEO has been developed to strengthen the
capacity of SEAMEO staff and Centres, so that the SEAMEO Centres can effectively serve
the SEAMEO Member Countries. The development of partnership and network among
SEAMEO Units is necessary in order to leverage the services of SEAMEO Units under the
limited resources, improve Centres’ programmes and activities and enhance the capacity of
the SEAMEO Centre’s core business.
Since 2007, SEAMEO Capacity Building Workshops have been organized yearly by the
SEAMEO Secretariat in collaboration with a host SEAMEO Unit.
2007 – The SEAMEO Marketing Workshop, “Capacity Building on Marketing and
Communications of SEAMEO Units”, co-organized by SEAMEO Secretariat and
SEAMEO RECSAM on 17-19 April 2007 at SEAMEO RECSAM, Penang,
Malaysia.
This workshop aimed to provide a forum for the frontline staff of SEAMEO Units
who are responsible for marketing and communication. The objectives of the
workshop were to improve networking among staff of SEAMEO Units, to
strengthen inter-centre collaboration and resources sharing as well as to enhance
skills and knowledge of marketing and communication staff of the Centres.
2008 – The SEAMEO Capacity Building Workshop, “Capacity Building of
SEAMEO Training Unit through Partnerships”, co-organized by SEAMEO
Secretariat and SEAMEO RETRAC, on 20-22 May 2008 at SEAMEO RETRAC,
Ho Chi Minh City, Vietnam.
This workshop aimed to strengthen network among the Training Unit of SEAMEO
Centres through sharing of resources, good practices, and knowledge as well as
establishing capacity of SEAMEO Centres through partnership with other
organizations.
The 3 rd SEAMEO Capacity Building Workshop was proposed to host by Dr Bambang
Purwantara, Centre Director of SEAMEO BIOTROP at the SEAMEO Centre Director
Meeting in 2008. The SEAMEO Secretariat in collaboration with SEAMEO BIOTROP
convened the workshop on 12 – 14 May 2009 at SEAMEO BIOTROP, Bogor, Indonesia.
As a result from the 2 nd workshop, the 3 rd workshop was focused on strengthening the intercentre
collaboration in the programme area, research, HRD and joint activities for SEAMEO
staff.
(3)

2.1 Objectives
The objectives of the 3 rd workshop are as follow:
To strengthen the inter-centre collaboration;
To identify strategies to facilitate inter-centre collaboration; and
To develop work plan and preliminary inter–centre project concept notes for
further exploration and development.
2.2 Expected Outcomes
The following outcomes are expected by the end of the meeting:
1. Areas of Inter-centre collaboration
2. Recommendation for Centre Directors on strategies to facilitate inter-centre
collaboration
3. Preliminary concept note of collaborative projects for further exploration and
development
4. Meeting Report
2.3 Date and Venue
12-14 May 2009
SEAMEO BIOTROP, Bogor, Indonesia
2.4 Participants
Twenty eight (28) participants who are responsible for programme development,
research and administration from 11 SEAMEO Centres/Units participated in the
workshop. SEAMEO CHAT, SEAMEO RELC, SEAMEO RIHED, SEAMEO
TROPMED/Malaysia, and SEAMEO TROPMED/Philippines were unable to send a
representative to participate in this workshop. (Appendix 1: List of Participants)
2.5 Meeting Mechanics
The three-day meeting included the following activities:
1. Sharing experiences by resource persons of selected SEAMEO Centres
2. Group activities to identify recommended strategies for strengthening inter-centre
collaboration and possible areas of collaboration.
The template of “Matrix: Possible Areas of Collaboration” was distributed to
all SEAMEO Units to complete and submit to the Secretariat prior to the
Workshop. The Matrix which completed by the Centres was consolidated by the
Secretariat and used at the workshop to discuss and prioritise the possible areas
of programmatic collaboration among the SEAMEO Units. (Appendix 2: Matrix:
Possible Areas of Collaboration completed by SEAMEO Units)
3. Group activities to determine preliminary concept note and action plan of
collaborative activities among SEAMEO Units
4. Field visit related to the theme of the workshop on day 3.
(4)

2.6 Resource Persons
The resource persons of this workshop included the following staff members of the
SEAMEO Centres.
1. Dr Bambang Purwantara, Centre Director, SEAMEO BIOTROP
2. Dr Erlinda Pefianco, Centre Director, SEAMEO INNOTECH
3. Dr Gatot Hari Priowirjanto, Centre Director, SEAMEO SEAMOLEC
4. Dr Do Huy Thinh, Centre Director, SEAMEO RETRAC
5. Prof Dr Ma Sandra Tempongko, Deputy Coordinator, SEAMEO TROPMED
Network
6. Dr Gil C Saguiguit, Jr, Deputy Director for Administration, SEAMEO SEARCA
7. Dr Tinsiri Siribodhi, Deputy Director for Administration and Communication,
SEAMEO Secretariat
8. Mr Hj Ahmad bin Ramli, Head of Division (Administration), SEAMEO RECSAM
9. Mr Kevin C Kettle, Programme Development Officer, SEAMEO SPAFA
2.7 Workshop Agenda
Mon. 11 May 2009
Tue. 12 May 2009
Arrival of Participants
08.30- 09.00 Registration
09.00- 09.30 Welcome Address
By Dr Bambang Purwantara, Director, SEAMEO BIOTROP
Introduction on Workshop Programme
By Dr Tinsiri Siribodhi, Deputy Director of SEAMEO Secretariat
Self-introduction of Participants
Group Photo
09.30-10.30 Session 1: Panel Discussion “Sharing Experiences: Intercentre
Collaboration”
Chairperson: Dr Tinsiri Siribodhi, Deputy Director
for Administration and Communication, SEAMEO
Secretariat
Resource Persons:
o
o
o
Dr Erlinda Pefianco, Centre Director, SEAMEO
INNOTECH
Dr Gatot Hari Priowirjanto, Centre Director,
SEAMEO SEAMOLEC
Dr Do Huy Thinh, Centre Director, SEAMEO
RETRAC
10.30- 10.50 Break
(5)

10.50- 12.00 Session 2: Panel Presentation “How and What We Should
Do to Make the Inter-centre Collaboration Better”
Chairperson: Dr Bambang Purwantara, Centre
Director, SEAMEO BIOTROP
Resource Persons:
o
o
o
Dr Gil C Saguiguit, Jr, Deputy Director for
Administration, SEAMEO SEARCA
Mr Kevin C Kettle, Programme Development
Officer, SEAMEO SPAFA
Mr Hj Ahmad bin Ramli, Head of Division
(Administration), SEAMEO RECSAM
12.00- 13.00 Lunch
13.00- 14.30 Session 3: Group Activity: Strategies to Facilitate Intercentre
Collaboration
Facilitator: Prof Dr Ma Sandra Tempongko, Deputy
Coordinator, SEAMEO TROPMED Network
Group Discussion
14.30- 14.50 Break
14.50- 16.30 Session 4: Group Activity: Identify Areas of Possible
Collaboration
Facilitator: Prof Dr Ma Sandra Tempongko, Deputy
Coordinator, SEAMEO TROPMED Network
Group Discussion
16.30-17.30 BIOTROP Campus Tour
18.30- 20.00 Welcome Dinner, hosted by SEAMEO BIOTROP
Wed. 13 May 2009
09.00-09.15 Recap by Prof Dr Ma Sandra Tempongko, Deputy Coordinator,
SEAMEO TROPMED Network
09.15- 10.20 Session 5: Moving Forward Next Steps
Facilitator: Dr Gil C Saguiguit, Jr, Deputy Director,
SEAMEO SEARCA and Mr Kevin, Programme
Development Office, SEAMEO SPAFA
Group Discussion
10.20- 10.40 Break
10.40- 12.00 Session 5: Moving Forward Next Steps (Continued)
Facilitator: Mr Kevin, Programme Development
Officer, SEAMEO SPAFA
Group Discussion
12.00- 13.00 Lunch
13.00- 14.30 Session 5: Moving Forward Next Steps (Continued)
(6)

Facilitator: Mr Kevin Kettle, Programme
Development Officer, SEAMEO SPAFA
Group Presentation
14.30- 14.50 Break
14.50- 15.30 Session 6: Ways Forward for SEAMEO Secretariat
Dr Tinsiri Siribodhi, Deputy Director (Administration
and Communication), SEAMEO Secretariat
15.30- 16.00 Session 7: Reflections and Conclusion
A signing of MOU between SEAMEO BIOTROP
and SEAMEO INNOTECH
End of Workshop
Reflections by Participants
Closing by Dr Bambang Purwantara, Centre
Director, SEAMEO BIOTROP
18.30- 20.00 Dinner, hosted by SEAMEO Secretariat
Thu. 14 May 2009
Study Visit to Krawang International Industrial City
(Collaborative project of BIOTROP, SEAMOLEC and
TROPMED –RCCN)
07.00
09.00
11.30 - 12.30
15.00 - 18.00
Depart BIOTROP for the Visit
Arrive the Krawang International Industrial City
Lunch
Visit to a Craft Exhibition in Jakarta
Back to Bogor
2.8 Organisation and Administration
This workshop was co-organised by SEAMEO BIOTROP and SEAMEO Secretariat.
The administrative tasks were allocated to SEAMEO BIOTROP and SEAMEO
Secretariat as follows:
SEAMEO BIOTROP:
Workshop room and IT equipment arrangement
Coffee break and meal arrangement
Airport transfers and transportation arrangement
Arrangement of field visit on Day 3
Accommodation arrangement
On-site registration
Staff for rapporteuring
MC
Photographer
Reproduction of handouts and workshop worksheets
(7)

SEAMEO Secretariat:
Programme development
Invitation to resource persons
Coordination with resource persons for workshop format
Invitation letter to SEAMEO Units
Coordination with SEAMEO Centres for travel arrangement
Consolidated list of participants, travel schedule and accommodation booking
Preparation of workshop kits, name tags and gifts
Evaluation and workshop report
(8)

3. Discussion Points/Issues
3.1 Opening Session
Welcome address by Dr Bambang Purwantara, Director, SEAMEO BIOTROP
In his welcoming statement, Dr Bambang Purwantara the SEAMEO BIOTROP
Center Director expressed his gratitude and appreciation for being given the
opportunity to host and co-organize the workshop. He further stated that the
active participation of the participants will contribute to the capacity development
of SEAMEO Units.
After mentioning the main objectives of the workshop, Dr Bambang Purwantara
expressed his expectations on the inter-centre collaboration that:
o
o
o
o
it can involve all centers in a large scale collaboration, or as many center
possible,
the proposed collaborative program may rely as a cluster of a number of
centers with similar thrusts and mandates,
the outcome of inter-center collaboration may be as simple as a bilateral
center to center collaborative programme which responses to the domestic
demand, and
the outcome may in a form of inter-center programme with a specific purpose
within a country member.
He further mentioned that SEAMEO BIOTROP, SEAMEO SEAMOLEC and
SEAMEO TROPMED/Indonesia have collaborated on a community development
program at Karawang International Industrial City.
At his closing, he thanked the SEAMEO Secretariat, the resource persons and
the organizing committee that have made the organization of the workshop
possible.
Introduction by Dr Tinsiri Siribodhi, Deputy Director for Administration and
Communication, SEAMEO Secretariat
Dr Tinsiri Siribodhi expressed her gratitude to SEAMEO BIOTROP for co-hosting
the workshop, and also to the resource persons and participants. She further
commented that the presence of Centers Director, Deputy Director and key level
staff made the meeting more important.
(9)

She encouraged that with inputs from the resource persons and the participants,
it is expected that a consensus on how to strengthen inter-center collaboration
would be the outcome of the workshop.
Dr Tinsiri Siribodhi mentioned that strengthtening the network and collaboration
among the centers has been the issue in almost every SEAMEO Meetings for
quite a long time. The centers need to work together and not competing with
each other.
She emphasized that SEAMEO needs inter-center collaboration and awareness
in promoting SEAMEO as a Regional institution. In other words, it is highly
significant for all regional centers to recognize and share SEAMEO’s common
goal, thus the rebranding of SEAMEO.
She concluded her address by reminding that the Secretariat is always ready to
assist the SEAMEO Units in their activities. She hoped that the workshop would
come up with a concrete plan to establish inter-center collaborations.
3.2 Session 1: Panel Discussion “Sharing Experiences: Inter-centre Collaboration”
The invited speakers included the following Centre Directors:
o
o
o
Dr Erlinda Pefianco, Centre Director, SEAMEO INNOTECH
Dr Gatot Hari Priowirjanto, Centre Director, SEAMEO SEAMOLEC
Dr Do Huy Thinh, Centre Director, SEAMEO RETRAC
Dr Tinsiri Siribodhi, Deputy Director for Administration and Communication, SEAMEO
Secretariat was the moderator and interviewed the guest speakers on experiences
related to inter-centre collaboration.
(10)

1. How we have to pull out the resources and why we have to works together?
Dr Elinda Pefianco, SEAMEO INNOTECH shared her ideas and experience
as follow:
- As a centre director, we should look at cycles: look at what we have,
strategizing and sustainability with partners.
- SEAMEO INNOTECH has set up a new Business Development Division
to create corporate planning and partnership and to work as a window to
other worlds. Besides the centre has opened up to opportunities,
improved human and financial resources and involved in other
educational organizations and private sectors.
- The centre director acts as a salesman.
- We should move forward from “quality evaluation” to “valued evaluation”
which considers more on valued innovation built from existing resources.
It is important for us to think innovatively and create value added into our
business.
Dr Gatot, SEAMEO SEAMOLEC explained that he sees ASEAN as one
community. His goal for SEAMEO SEAMOLEC is to serve one million people
by 2010. He suggested that SEAMEO Centres should keep updated and find
opportunities around them and negotiate and talk with prominent and relevant
people.
2. What are the lessons learned?
Dr Gatot of SEAMEO SEAMOLEC explained that we should understand the
demand of the region, explore needs of the local governments and be
proactive. We should pay attention to all levels of management - even the
lower management level is a valuable resource for development of the centre.
Besides, he suggested that we should work smartly and know our partners
before we talk to them.
3. From your opinion, what are challenges and how we should solve these
problems?
Dr Thinh of SEAMEO RETRAC shared his experiences that SEAMEO
RETRAC has 4 sources of funding: 1) host government 2) SEAMEO 3)
Donors 4) Income generating activities. He suggested that the SEAMEO
Centres should utilize the existing resources by providing the quality training,
focusing on specific area or finding the niche market, not forgetting serving
the centre’ goals and the region’s demands.
For example, SEAMEO RETRAC has collaborated with SEAMEO RELC for
the establishment of English language courses for educators, teachers and
general public to fulfill the high demand of trainings on the English language.
Besides, keeping a close connection with alumni for promoting further
programmes and other activities is also an important marketing strategy of
SEAMEO RETRAC. (Appendix 3: Presentation of Dr Do Huy Thinh,
SEAMEO RETRAC)
Dr Thinh also suggested that we should be proactive in joint researches,
training activities such as involvement in organizing seminars or conferences.
Besides, he encouraged staff exchange programme to establish a sense of
belonging and as a part of human development programme for them to learn
(11)

how to work in an international environment and facilitate their work with other
SEAMEO Units.
Dr Gatot of SEAMEO SEAMOLEC shared that one challenge for the centre is
funding. The solutions are industrial partnership and develop programmes
that meet demands of region, governments, educational institutions and
teachers.
4. What are the areas that you think SEAMEO Units should work together?
Dr Gatot of SEAMEO SEAMOLEC suggested SEAMEO Centres to
collectively prepare and develop a matrix of collaboration together. The
matrix should be proposed to the local government.
He also recommended that the Centre Directors Meeting be a good avenue
for the discussion of future plans such as what direction we should follow
together and what programmes and services we can sell and promote.
5. What is the best way to strengthen inter-centre collaboration?
Dr Pefianco of SEAMEO INNOTECH suggested that we should begin with a
small opportunity a centre would have. Then a small partnership project can
lead to a bigger project when more partners join. Besides she suggested that
we should always open up for opportunities.
Dr Thinh recommended that the SEAMEO Units should build an
understanding about Centres’ activities and services so as to identify relevant
areas for partnership. He suggested that we should start with something
small and easy. Since there are 18 SEAMEO Units, we can utilize what
Centres have done and strengthened the SEAMEO brand.
Question & Answer Session at the end of the panel discussion:
Question #1: Please elaborate more on strengthening what you have.
Answer: Need to understand the existing resources and capacity of the
Centre, especially competency of staff–how much the centre has and is able
to move forward with the existing resources.
Question #2: Please explain more on programme to increase capacity of staff
while analyzing the competency.
Answer: Move from project doer into managing the projects, partner with
other organization, hire people to do the project for us and equip staff to
become project managers.
3.3 Session 2: Panel Presentation “How and What We Should Do to Make the Intercentre
Collaboration Better”
The session was chaired by Dr Bambang Purwantara, Centre Director, SEAMEO
BIOTROP.
(12)

The invited speakers of this session include the following senior staff members of
SEAMEO Units:
o
o
o
Dr Gil C Saguiguit, Jr, Deputy Director for Administration, SEAMEO SEARCA
Mr Kevin C Kettle, Programme Development Officer, SEAMEO SPAFA
Mr Hj Ahmad bin Ramli, Head of Division (Administration), SEAMEO
RECSAM
The presentation of Mr Hj Ahmad bin Ramli, SEAMEO RECSAM suggested the
following possible strategies for SEAMEO to works together. (Appendix 4)
o
o
o
Possible areas of collaboration for SEAMEO Centres to consider are such as
the global issues and common issues between/ within the Centres such as
visibility and marketing materials.
More SEAMEO workshops to strengthen staff capacity such as financial
matters, information and ICT should be organised. The suggestions for the
next workshop are 1) Be more focused; 2) Learning new things – participants
must feel that they learn something new; 3) Follow up action – We should
ensure that the resolutions from the workshop have been implemented; 4)
Equal opportunity – Every centre should host a SEAMEO capacity building
workshop; and 5) Funding for inter-centre collaboration – SEAMEO
Secretariat can try to get funding from agencies for inter-centre programmes.
There is a strong concern on health issues in schools. The SEAMEO units
should work with SEAMEO TROPMED to promote and implement this issue
for school principals, teachers and parents.
Mr Kevin Kettle, SEAMEO SPAFA suggested in his presentation that the SEAMEO
Units should understand what other Centres do and also learn from other centres’
experiences. He explained the activities of SEAMEO SPAFA in focusing on all
aspects of culture. He also highlighted that we should think out of the box and open
up to opportunities as there are many roles for Centres to play and involve.
(Appendix 5)
The presentation of Dr Gil C Saguiguit, Jr, SEAMEO SEARCA suggested the
possible areas of collaboration such as project development, project implementation,
training courses, conferences, knowledge management and scholarships/fellowships/
exchange. He also recommended the following strategies to strengthen the intercentre
collaboration or networking. (Appendix 6)
(13)

SEAMEO Centres should learn, be appraised of and be regularly updated
about each other’s programme thrusts, activities, plans through websites,
newsletters, publications and regular meetings.
SEAMEO Centres with commonalities/overlaps in mandate, programme
thrusts, substantive focus and interests should get together to identify
potential collaborations or joint projects between them or between them and
other organizations. This can be done through exchange of concepts,
focused meetings, cross visits and workshops.
The potential partner-centre should jointly design the project and mutually
agree on its final form. Marketing of the project proposal may be done
individually or jointly by the SEAMEO Centres.
The Secretariat should have a facilitative/value adding role of:
promoting and facilitating increased awareness of the Centres’
programmes, activities and thrusts,
scoping potential donors and outside partners for regional
programmes with multi-centre participation,
creating a programme development and mobilization fund that
potential partner-centre can apply for to pursue the development of
promising collaborations, and
providing assistance in marketing proposals and linking Centres to
potential partners and donors.
Question and Answer Session at the end of the presentations:
Question #1: Do we have any comprehensive documentation on what the
SEAMEO Units have done or any research to be clustered and to be mapped
as common problems/solutions?
Answer: Documentation on inter-centre collaboration is not available at
present. The idea of having a similar focus/objective can enable SEAMEO
Centres with common interests and mandates to work together.
3.4 Session 3: Group Activity: Strategies to Facilitate Inter-centre Collaboration
The session was facilitated by Prof Dr Ma Sandra Tempongko, Deputy Coordinator,
SEAMEO TROPMED Network.
In this session, based on the inputs derived from the previous presentations (session
1 and 2), Dr Sandra outlined the following 3 major aspects and keywords about intercentre
collaboration:
1. Collaboration/ Partnership:
Inter-centre
With agencies outside SEAMEO
(14)

2. Premises
Networks expertise
More efficient
Stronger
Greater Impact
There is always opportunities
3. Strategies
Joint programme
Joint research
Joint training
Joint proposal
Joint advocacy
She reserved 10 minutes for the participants to brainstorm strategies that SEAMEO
Units should work together to strengthen the inter-centre collaboration. At the end of
the activity, the recommended strategies were grouped into 4 main areas;
o
o
o
o
Sharing of Resources and Information
Joint Organisation Marketing
Joint HRD
Joint Program/ Research/ Activities.
(15)

Then, the participants were grouped into 4 groups according to their interest: 1)
Sharing Resources and Information; 2) Joint Organisation Marketing; 3) Joint
HRD; and 4) Joint Research and Programmes. The groups were requested to
identify necessary activities for each strategy. The outputs of this group activity
were presented at the end of the session.
The outputs of Session 3 are shown in Appendix 7.
(16)

Group representatives presented the outputs from the group discussion.
Other comments and suggestions from the participants at the end of the session:
o
Dr Pefianco suggested that the SEAMEO Units should produce their own
capability statement, facilitated and consolidated by the Secretariat. This
information will be useful to help SEAMEO Units understand each other and
for promotion/marketing purposes. The example of capability statement of
SEAMEO INNOTECH is shown in Appendix 8.
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o
It is important to identify the SEAMEO Unit who will lead and facilitate
each collaborative activity.
3.5 Session 4: Group Activity “Identify Areas of Possible Collaboration”
The session was facilitated by Prof Dr Ma Sandra Tempongko, Deputy Coordinator,
SEAMEO TROPMED Network.
Dr Sandra started the session by asking the participants to brainstorm the possible
areas in which the centers can work together on programmatic/research activities.
She then provided 15 minutes for each Centre to write down a list of 3 prioritized
areas which can be made possible to collaborate with other Centres.
The consolidation of prioritized areas of collaboration, presented by the participating
SEAMEO Units is shown in Appendix 9.
3.6 Session 5: Group Activity “Moving Forward Next Steps”
Dr Sandra started by reflecting on the outputs from the workshop day 1 and provided
a brief of what the participants were expected to work on. Her reflections were as
follows:
o
o
The SEAMEO Centres need to maximize centre of excellence, network of
expertise, mandate, impact in the region and beyond, opportunities and
efficiency by inter-centre collaboration
According to the outputs of day 1, participants had identified 4 main strategies
to strengthen the inter-centre collaboration: 1) Human Resources
Development (HRD); 2) Information Sharing; 3) Marketing; and 4) Joint
Programme and Research.
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o
o
According to the discussion among resource persons at the end of workshop
day 1, they agreed that HRD, Info sharing and Marketing are the most
preparatory components/ strategies (prerequisite) for inter-centre
collaboration that need to be put in place prior to the inter-centre
programmatic/ research collaboration.
Therefore, the 3 strategies: HRD, Marketing and Info Sharing will then be
elaborated by group activities of day 2 for the meaningful and practical
outcomes.
After the recap by Dr Sandra, the group activity was facilitated by Dr Gil C Saguiguit,
Jr, Deputy Director, SEAMEO SEARCA and Mr Kevin C Kettle, Programme
Development Office, SEAMEO SPAFA.
At the first part of the group activity, the participants were divided into 3 groups of
recommended strategies which derived from the session 3. The participants were
grouped according to their interest.
o
o
o
Group 1: Joint Human Resources Development (HRD)
Group 2: Sharing of Resources and Information
Group 3: Joint Corporate Marketing
The facilitator requested each group to discuss on the following questions and
present the group outputs to other participants.
o
o
How can we move forward?
What do we need?
(19)

Each group was requested to develop a preliminary concept note and action plan
and present their discussion at the end of the session.
The outputs of Session 5 are shown in Appendix 10.
Joint HRD Group
Joint Corporate Marketing Group
Sharing of Resource and Information Group
3.7 Session 6: Ways Forward for SEAMEO Secretariat
This session was presented by Dr Tinsiri Siribodhi, Deputy Director (Administration
and Communication), SEAMEO Secretariat. Her presentation highlighted the
following tasks that the SEAMEO Secretariat will move for further action. (Appendix
11)
o
o
o
o
o
o
o
o
Develop a report of this workshop and send to all Centres
Prepare a working paper and present it to the CDM in August for funding
approval
Officially contact the lead centres to further develop the joint activities
Facilitate the development of database
Promotion of “One SEAMEO”
Development of Information Package
Request the Centres’ cooperation
Think of SEAMES when you do activities
Involve in SEAMEO Publications such as SEAMEO Education Agenda
and others
Facilitate dialogue for inter-centre collaboration
Continue organising capacity building workshop
(20)

3.8 Session 7: Reflections and Conclusion
A Memorandum of Understanding between SEAMEO BIOTROP and SEAMEO
INNOTECH was signed by Dr Bambang and Dr Pefianco. The MOU is an
agreement between SEAMEO BIOTROP and SEAMEO INNOTECH to collaborate
on an Education Development Project for children in a mining island.
Before the closing statement, Dr Bambang requested participants to share their
thoughts and reflections towards this workshop.
o
o
o
Dr Pefianco, SEAMEO INNOTECH expressed that the workshop is useful for
SEAMEO units. She hoped that areas of collaboration can be discussed
when participants are back to their Centres.
Dr Judhiastuty, SEAMEO TROPMED/Indonesia expressed that the workshop
can strengthen networking among SEAMEO Units and encourage the Units to
work together. This also reminded her to the possible collaboration between
SEAMEO TROPMED and SEAMEO BIOTROP on climate change issues.
Dr Supriyanto, SEAMEO BIOTROP suggested that we should make use of
this opportunity and keep contact among us.
Dr Bambang closed the workshop by thanking all resource persons and SEAMEO
Secretariat for the opportunity given. He hoped that the participants have gained
better understandings on inter-centre collaborations. The methods or strategies
shared by sister Centres in this workshop can be good guidelines for SEAMEO to
move forward.
3.9 Study Visit to Karawang International Industrial City on 14 May 2009
SEAMEO BIOTROP arranged a visit to the Karawang International Industrial City
(KIIC) to learn about a Corporate Social Responsibility Programme which has been
collaborated by SEAMEO BIOTROP, SEAMEO SEAMOLEC, SEAMEO TROPMED/
Indonesia and the Krawang International Industrial City.
The Manger of KIIC presented the purposes of KIIC CRS Programme, partnership
development strategies and KIIC CSR activities focusing on 4 main development
areas: 1) Community Human Capital Development Programmes; 2) Community
Health Development Programme; 3) Community Economic Development
programme; and 4) Community Social/Cultural Development Programme.
(Appendix 12)
Dr Irdika Mansur, Deputy Director for Resources Management and Communication
of SEAMEO BIOTROP presented details of CSR Programme which SEAMEO
BIOTROP, SEAMEO SEAMOLEC and SEAMEO TROPMED/Indonesia has shared
their expertise for the implementation of this project. The activities of this joint
programme are explained in Appendix 12.
o
o
o
o
KIIC – land owner, coordinator of the participating companies and daily
maintenance
SEAMEO BIOTROP – biological, social and economical aspect of the
programme
SEAMEO TROPMED/Indonesia – community health and nutrition
SEAMEO SEAMOLEC – facilitation of distance learning and training
(21)

At the end of this presentation, he invited other SEAMEO Centres to join this
CSR Programme.
(22)

4. Workshop Evaluation
The results of the workshop evaluation were completed by 16 respondents in the form of
questionnaire at the end of the two-day workshop. The evaluation questionnaire was
divided into 4 main areas as follow.
1) Programme and usefulness of the workshop
2) Logistic arrangement
3) Suggestions for the 4 th SEAMEO Capacity Building Workshop in year 2010
4) Other comments and suggestions
According to the overall results of the evaluation, the 3 rd SEAMEO Capacity Building
Workshop was successfully conducted with positive rating collected from the
questionnaire.
From the feedback by the respondents, it is evident that all respondents were satisfied in
general with the whole event including the programme, resource persons, workshop
venue, meal and accommodation arrangement, workshop document, time of the
workshop and coordination of organizers. (Appendix 13)
All respondents agreed that the workshop was meaningful and contributed as follows:
1) The workshop has strengthened inter-centre collaboration and networking
among SEAMEO units.
2) The workshop has initiated new collaborative activities/projects among
SEAMEO units.
3) The participants have gained knowledge from the workshop.
4) The workshop helped them to understand more about other SEAMEO
Centres’ programmes and activities.
5) The outcomes of the workshop are useful and relevant to their work.
6) The outcomes of the workshop contribute to the improvement and
development of SEAMEO.
In view of the next SEAMEO Capacity Building Workshop in 2010, the majority of
respondents suggested the main topic on Human Resource Development and the
workshop time in May 2010.
However, there are some useful suggestions that can be considered for the organization
of the next workshop. These suggestions are as follows:
1) The follow-up action on what the participants discussed and agreed during
the workshop is important.
2) Reporting on the progress of the previous workshop or inter-centre
collaboration should be included in the next workshop.
3) Areas for future collaborations should be related to the global issues.
4) Resource persons should stay in the same hotel for further
discussion/meeting on workshop methodologies.
(23)

5. List of Appendices
Appendix 1:
Appendix 2:
Appendix 3:
Appendix 4:
Appendix 5:
Appendix 6:
Appendix 7:
Appendix 8:
Appendix 9:
Appendix 10:
Appendix 11:
Appendix 12:
Appendix 13:
Appendix 14:
List of Participants
Matrix: Possible Areas of Collaboration, completed by SEAMEO Units
Presentation of Dr Do Huy Thinh, Centre Director, SEAMEO RETRAC
Presentation of Mr Hj Ahmad bin Ramil, Head of Division (Administration),
SEAMEO RECSAM
Presentation of Mr Kevin C Kettle, Programme Development Officer,
SEAMEO SPAFA
Presentation of Dr Gil C Saguiguit, Jr, Deputy Director for Administration,
SEAMEO SEARCA
Workshop Outputs from Session 3: Strategies to Facilitate Inter-centre
Collaboration
Example of SEAMEO INNOTECH Capability Statement
Workshop Outputs from Session 4: Identify Areas of Possible Collaboration
Workshop Outputs from Session 5: Moving Forwards Next Steps
Ways Forward for SEAMEO Secretariat, presented by Dr Tinsiri Siribodhi,
Deputy Director for Administration and Communication, SEAMEO
Secretariat
Presentations on KIIC CSR Programme
Results of Evaluation
An Article on Inter-centre Collaboration Workshop in the SEAMEO Website
(24)

The 3 rd SEAMEO Capacity Building Workshop 2009
“Inter-centre Collaboration”
12-14 May 2009
SEAMEO BIOTROP, Bogor, Indonesia
LIST OF PARTICIPANTS
APPENDIX 1
SEAMEO BIOTROP
Jalan Raya Tajur Km 6
P O Box 116, Bogor
Indonesia
1. Dr Bambang Purwantara
Director
Tel: +62 (251) 832 3848; 837 1654
Fax: +62 (251) 832 6851
E-mail: b.purwantara@biotrop.org
2. Dr Irdika Mansur
Deputy Director for Resources Management and
Communication
E-mail: irdikam@biotrop.org
3. Dr Supriyanto
Scientist
E-mail: supriyanto@biotrop.org
4. Dr Vincentius Siregar
Scientist
E-mail: vincents@biotrop.org
5. Dr Hartrisari
EDC Head/MIT Programme Coordinator
E-mail: sari@biotrop.org
6. Mr Iwan Setiawan
Information Resources Unit Head
E-mail: setiawan@biotrop.org
7. Mr Harry Imantho
Information Technology Unit Head
E-mail: harry@biotrop.org
SEAMEO INNOTECH
Commonwealth Avenue
P O Box 207, UP
Diliman, Quezon City
Philippines
8. Dr Erlinda C Pefianco
Centre Director
Tel: +62 (2) 924 7681 to 4
Fax: +63 (2) 921 0224
E-mail: linda@seameo-innotech.org
9. Ms Beth Tiongson
Finance Manager
E-mail: beth@seameo-innotech.org
SEAMEO RECSAM
Jalan Sultan Azlan Shah
11700 Gelugor, Penang
Malaysia
10. Mr Hj Ahmad bin Ramli
Head of Division (Administration)
Tel: +60 (4) 658 3266
Fax: +60 (4) 657 2541
E-mail: ahmad@recsam.edu.my

SEAMEO RETRAC
35 Le Than Ton Street, Dist 1
Ho Chi Minh City, Vietnam
11. Dr Do Huy Thinh
Centre Director
Tel: +84 (8) 3823 2174
Fax: +84 (8) 3823 2175
E-mail: dhthinh@vnseameo.org
12. Mrs Do Thi Hoai Thu
Deputy Head, Division of Foreign Studies
Tel: +84 (8) 3824 5617
Fax: +84 (8) 3823 2175
E-mail: dththu@vnseameo.org
SEAMEO SEAMOLEC
Kompleks UT, Jl Cabe Raya
Pondok Cabe, Pamulang 15418
Indonesia
13. Prof Dr Ir Gatot Hari Priowirjanto
Centre Director
Tel: +62 (21) 742 2184; 742 3725
Fax: +62 (21) 742 2276
E-mail: gatot@seamolec.org;
gatotpriowirjanto@ymail.com
14. Dr Jaslin Ikhsan
Deputy Director for Administration
E-mail: jikhsan@seamolec.org
15. Mr Herman
Expert in Research & Development
E-mail: herman@seamolec.org
16. Mr Muhammad Yusuf Triwidodo
Librarian
E-mail: tridojo@seamolec.org, tridojo@yahoo.com
SEAMEO SEARCA
College, Los Baños
Laguna 4031, Philippines
17. Dr Gil C Saguigut, Jr
Deputy Director for Administration
Tel: +63 (49) 536 2554
Fax: +63 (49) 536 7097
E-mail: gcs@agri.searca.org
18. Ms. Lily L. Tallafer
Senior Executive Assistant
E-mail: llt@agri.searca.org
SEAMEO SPAFA
81/1 Si Ayuthaya Road
Samsen, Dusit
Bangkok 10300, Thailand
19. Mr Kevin C Kettle
Programme Development Officer
Tel: +66 (0) 2280 4022 to 29
Fax: +66 (0) 2280 4030
E-mail: kevin@seameo-spafa.org
20. Mr Girard Philip E Bonotan
Documentation Officer
E-mail: girard@seameo-spafa.org
SEAMEO TROPMED Network
Mahidol University
420/6 Ratchawithi Road
Bangkok 10400, Thailand
21. Prof Dr Ma Sandra B Tempongko
Deputy Coordinator
Tel: +66 (0) 2354 9145 to 46
Fax: +66 (0) 2354 9144
E-mail: Sandra@seameotropmednetwork.org

SEAMEO TROPMED/
Indonesia
Jl Salemba Raya No 6
Jakarta Pusat 10430, Indonesia
22. Dr Endang L Achadi
Chief Operating Officer
Tel: +62 (21) 3193 0205; 391 3932
Fax: +62 (21) 391 3933
E-mail: elaksminingsih@seameo-rccn.org;
mcindo@indo.net.id
23. Dr Ir Umi Fahmida
Training Coordinator
E-mail: ufahmida@seameo-rccn.org
24. Dr Ir Judhiastuty Februhartanty
Marketing Coordiantor & Head of Information Resources
Unit
E-mail: jfebruhartanty@seameo-rccn.org
SEAMEO TROPMED Thailand
Mahidol University
420/6 Ratchawithi Road
Bangkok 10400, Thailand
SEAMEO VOCTECH
Jalan Pasar Baharu
Gadong BE 1318
Bandar Seri Begawan
Brunei Darussalam
SEAMEO Secretariat
920 Sukhumvit Road
Bangkok 10110, Thailand
25. Assoc. Prof. Warunya Wongwit
Deputy Dean for Education
Tel: +66 (0) 2354 9199; 2644 7483
Fax: +66 (0) 2354 9198; 2644 4436
E-mail: tmwwg@mahidol.ac.th
26. Mr Haji Nordin Haji Ahmad
Finance Manager
Tel: +673 244 7992
Fax: +673 244 7955
E-mail: nordin@voctech.org.bn
27. Dr Tinsiri Siribodhi
Deputy Director for Administration and Communication
Tel: +66 (0) 2391 0144
Fax: +66 (0) 2381 2587
E-mail: tinsiri@seameo.org
SEAMEO Centres which were unable to participate:
28. Mr Shazril Helmi Samsudin
Programme Support Officer
E-mail: shazril@seameo.org
29. Ms Piyapa Su-angavatin
External Relations Officer
E-mail: piyapa@seameo.org
SEAMEO CHAT
SEAMEO RELC
SEAMEO RIHED
SEAMEO TROPMED/ Philippines
SEAMEO TROPMED/ Malaysia

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

Agricultural
and National
Resources
Poverty
Alleviation and
Rural
Development
Health and
Preventive
Health
Education
Sustainable
Development
Technology
Quality and
Equity in
Education
Teacher
Development
Educational
Management
Culture and
Traditions
Language
Others

APPENDIX 3
Presentation of Dr Do Huy Thinh
Centre Director
SEAMEO RETRAC

Sharing Experience:
Inter-center Collaboration
With RELC: joint training in PG Dip (TESOL), in MA
program (in connection with Curtin University of
Technology, Australia)
Do Huy Thinh
SEAMEO RETRAC
Bogor, May 12-14, 2009
With INNOTECH: pilot study and training in educational
leadership and management (LEARNTECH Excels), staff
exchange, research on teaching competency standards in
SEA region.
With RIHED: research on “Common space for higher
education” and “Accreditation in higher education”, and
scholar exchange.
With SPAFA: venue for international conferences, and
professional development.
Joint Training
Master in Applied Linguistics
Jointly with Curtin University of
Technology (Australia) and
SEAMEO RELC
Postgrad Diploma in TESOL
Jointly with
SEAMEO Regional Language Center
(SEAMEO RELC)
LEARNTECH eXCELs (Excellence in School Leadership
for Southeast Asia) with SEAMEO INNOTECH
With SEARCA: staff exchange and joint training
With SEAMOLEC: joint pilot study on Edunet.
With VOCTECH: staff exchange
With RESCAM: staff exchange
With the Secretariat: hosting capacity building workshop

STAFF EXCHANGE ACTIVITIES
With SEAMEO INNOTECH
SEAMES Capacity Building for
SEAMEO Centers
With SEAMEO SEAMOLEC
Consultation-workshop on Inclusive
Education: Promoting Access to
Quality Education of Children with
Special Learning Needs in
Southeast Asia
To learn more about sister centers’ activities and services
To learn more about international spirit and cooperation
Build an understanding about other centers’ activities and
services so as to identify relevant areas for partnership.
Build a close relationship among centers, even staff-to-staff
and department-to-department connections.
To learn more about other core areas of specialization
To strengthen friendship and partnerships with sister
centers
Look into possibilities for inter-center (not just bilateral)
collaboration.
Build a network for information dissemination/exchange
To develop suitable/relevant programs and services for
cooperation
Develop a plan to support country members where a
SEAMEO center is not available (Laos, Cambodia…)
To comply with common regulations and procedures
To promote the SEAMEO's image via regional linkages and
develop the center’s strengths in its activities and services.
Assign suitable officers to work on a mutual plan for
action.
Identify potential partners outside SEAMEO for joint work
and for donors.
Workshops and seminars, i.e., capacity building…
Staff exchange
Share expertise and experience in business
Learn more about how other centers are successful in such
issues as seeking appropriate partnerships, seeking
funding, drawing proposals/plans for joint work…
44 th SEAMEO Council Conference
Start with conversations among center directors first (a lot
of opportunities like at the SEAMEO Council Conference,
CDM, HOM…)
SEAMEO Center Director Meeting
31th SEAMEO High Officials Meeting

What can attract other centers to join.
Start with something small first, i.e., what is
feasible in terms of time, budget, human
resources…
Would you think of something your center can
develop for collaboration with one or more other
SEAMEO centers?
Win-win collaboration
Exploring and enhancing strengths of each
center
Best if involving potential donors/funders
Best if expertise of those involved strengthened
The role of the SEAMEO Secretariat
In what fields? Just a few ideas:
SEAMEO English
Standards for high school principals in SEA
Teaching competency standards in SEA
SEAMEO accreditation in higher education
Standards for mathematics and science teachers
in SEA
SEA educational research
SEAMEO information resources (linking all
SEAMEO centers’ libraries).
In what else? Please add….
Thank you very much
for your cooperation.

APPENDIX 4
Presentation of Mr Hj Ahmad bin Ramil
Head of Division (Administration)
SEAMEO RECSAM

Global Issues
Common Issues within/between centres
How and What We Should Do to Make the Inter-centre
Collaboration Better
Centres
Ministries
Countries.
Depends on issues/projects.
Equal Opportunity
Learning New Things
Follow-Up Action
Focus
Funding
specific focus
not to repeat (what has been done so that different officers of
the centrescan meet their counterparts from the other centres).
to discuss procedures and way forward.
Every centre should try to host a SEAMEO
activity/workshop.
More SEAMEO workshops focusing on:
financial matters
information
ICT

Participants must feel that they learn
something new.
follow-up action has to be done on the
resolutions of the workshops
Who should be doing the follow up
Funding for inter-centre collaboration:
Any centre that wants to get funding from SEAMES
(using untied funds); to write a proposal before CDM.
Director of SEAMES will make decision as to which
centre will get the funding.
It would be good to get more than 2 centres involved in
the activities.
SEAMES could also try to get funding from
agencies for inter centre programmessuch as UN
HABITAT etc.
Since there are a lot of health issues in
schools, centres can work with TROPMED to
organise yearly seminars on health issues for
school principals, teachers and parents.

APPENDIX 5
Presentation of Mr Kevin C Kettle
Programme Development Officer
SEAMEO SPAFA

Southeast Asian Ministers of
Education Organization
Regional Centre for Archaeology
and
Fine Arts

APPENDIX 6
Presentation of Dr Gil C Saguiguit
Deputy Director for Administration
SEAMEO SEARCA

S E A M E O
Towards
Inter-Center
Collaborations
(SEARCA Perspective)
15 Centers with specialization
and expertise in specific fields
and discipline
May be considered a “network” of
Centers of excellence
Individual Centers may partner
among themselves in areas of
common interest
THREE TRACKS
A. Partnership between SEAMEO
Centers
B.Partnership between other
organizations and a SEAMEO
Center
C. Partnership between
other organizations and the
SEAMEO network (2 or more
Centers)
CURRENT SITUATION:
Less success in Inter-Center
Collaborations
Relatively more success in
individual Center- Other
organization partnerships;
Rare partnership between other
organizations and SEAMEO
network (2 or more Centers)
OBJECTIVE
It articulates regional nature of
SEAMEO, e.g., working together to
achieve MDGs
It increases chances to partner with
other organizations and donors
In unity there is strength
Advantages of
Partnerships and Networking:
Optimal use of
resources
Greater chances of
obtaining funds from
donor organizations

Inherent Strengths of
SEAMEO Centers:
Window to SEA region
Pool of experts in specialized areas of
development in SEA
Established facilities and linkages in
the SEA Counties
Knowledgeable on emerging global
issues and local development
problems/needs of the SEA countries
Complementation of Centers’
weaknesses and strengths
Areas of possible collaboration:
education, research, and training
•
•
•
•
•
Why isn’t it HAPPENING?
• Centers are too focused on what they
are doing relevant to their respective
mandates, programs and activities;
• Centers do not consider or are not
interested to involve other Centers in
their programs and activities;
• Focus and expertise of Centers are
diverse
Why isn’t it HAPPENING? (cont…)
• Lack information/knowledge on
possible or potential collaboration
with other Centers, partners and
donor organizations; and
• Lack mechanisms that will cultivate
and perpetuate collaborations.
When is it likely to happen?
when Centers have common interests and
concern
when Centers have similar thrusts that may
overlap or duplicate
when Centers cover the same geographic area
and have the same clientele
when the intended source of funds or target
donors are the same
when Centers have specializations/niches that
can be combined with the other proponents
when Centers have credibility and good track
record on the subject of collaboration
How we can make
things better?
- Centers should learn, be appraised of, and
be regularly updated about each other’s
program thrusts, activities, plans etc;
(suggested modalities: through their
respective websites, through newsletters
and publications, SEAMEO regular
meetings, cross visits)

How we can make
things better? (con’t)
-Centers with commonalities/overlaps in
mandate,program thrusts, substantive focus, and
interests should get together to identify potential
collaborations or joint projects between them or
between them and other organizations (suggested
modalities: exchange of concepts, focused
meetings and cross visits, workshops, etc).
How we can make
things better? (con’t)
- The potential partner-Centers should jointly design the
project and mutually agree on its final form. This
includes each Center’s roles, responsibilities, and
counterpart contributions/resources. (modalities:
combination of face-to-face meetings/workshops and
exchange of drafts)
-Marketing of the project proposal may be done
individually or jointly by the partner Centers.
How we can make
things better? (con’t)
- The Secretariat should have a facilitative/
value adding role of:
» promoting and facilitating increased
awarenessof the Centers’ programs, activities
and thrusts; and
» scoping potential donor and outside partners
for regional programs with multi-Center
participation
How we can make
things better? (con’t)
Creating a program development and
mobilization fund that potential partner-
Center can apply for to pursue the
development of promising
collaborations; and
Providing assistance in marketing
proposals and linking Centers to
potential partners and donors

APPENDIX 7
Workshop Outputs
Session 3: Strategies to Facilitate Inter-Centre Collaboration
Task Assigned by the Facilitator:
Indentify stratgies to strenghten inter-centre collaboration
Identify activities to facilitate each strategy
Outputs from Group Activity:
I) Group 1: Sharing of Resources and Information
The recommended activities for sharing resources and information include as follow:
Activity
1. Define/Identify resources for sharing (i.e, what are these
resources?)
- Experts (in-house, alumni)
- Services provided
- Facilities
- Information (includes information on networks,
donors, partners)
- Finances (counterparting)
2. Develop a dynamic online database of resources for
sharing (to be located in SEAMEO Secretariat’s website
but accessible to all SEAMEO centers. It will not be
accessible to non SEAMEO entities.)
3. Develop guidelines to facilitate sharing, particularly:
- Tapping of in-house SEAMEO experts.
- use of facilities for SEAMEO programs/activities
Responsibility
Each center
Secretariat with each
Center actively providing
the needed info.
Decided by all centers,
facilitated by the
Secretariat.
II) Group 2: Joint Organisation Marketing
The recommended joint activities for marketing are such as:
1. Joint publication
2. Joint e-publication (website, research report, programme report, tv, radio)
3. Joint PR activities – such as advertorial in magazine
4. Competition – research award, photos, design
5. Joint Corporate Social Responsibility (CSR) Programme
6. Joint exhibition/ science park

7. Workshop in marketing
8. Database of marketing information for sharing
a. Media
b. Alumni empowerment
c. Potential donors
d. Potential partners
9. Joint promote One SEAMEO/ branding SEAMEO
10. New corporate marketing package with integration of centres’ expertise
11. Joint development of corporate identity (such as t-shirt, cap, jacket, souvenir, song)
12. Games and edutainment software
13. Smart partnership programme
III) Group 3: Joint Human Resource Development (HRD)
Strategies to facilitate Inter-centre collaboration on HRD:
1. Mapping of Center’s staff capacities/capabilities to identify the commonalities, gaps
and strengths of each centers.
2. Identify the commonalities of technical and managerial skills.
3. How to implement:
- Staff Exchange
- Exchange of Experts and Specialists
- Information Exchange
- Capacity Building Workshop/ Training such as finance, supporting staff
- Transfer of Technology
- Networking: General Staff, Technical & Managerial
- Research and Technical Advisor
- Joint Conferences and Seminars
- Publication Dissemination
IV) Group 4: Joint Programme and Research
The main activities for joint programme/ research are:
1. Joint proposal development:
SEAMEO Secretariat:
- Identify area of joint programme (research, training, community services, etc)
- Recommend centres for joint proposals

- Follow-up (Proposal is submitted)
- Funding commitment
- Tap opportunities & disseminate information to the Centres
SEAMEO Centres:
- Work together to develop & finalise the proposal
2. Joint advocacy efforts:
SEAMEO Secretariat:
- Compile information on Centre’s activities
- Mapping areas for policy making / advocacy
- Follow-up action for policy advocacy in SEA
SEAMEO Centres:
- Provide information on programme to SEAMEO Secretariat

APPENDIX 8
SEAMEO INNOTECH Capability Statement
PROFILE OF THE ORGANIZATION
SEAMEO INNOTECH, the Regional Center for Educational Innovation and Technology, is
one of the 15 regional specialist institutions of the Southeast Asian Ministers of Education
Organization (SEAMEO). It is principally dedicated to identifying common and unique
education problems and needs of Southeast Asian countries and developing innovative and
technology-based solutions to address these problems. The Center aids in educational
development within and outside the region through training and human resource
development, research and evaluation, information dissemination, and other special
programs addressing specific areas of concern in the Southeast Asian education sector.
Institutional Framework
The institutional strength of SEAMEO INNOTECH can be explained in part by its
organization that enables the Center to access expertise and resources from all over the
region. At present, SEAMEO member states are: Brunei Darussalam, Cambodia, Indonesia,
Lao PDR, Malaysia, Myanmar, the Philippines, Singapore, Thailand, Timor Leste and
Vietnam. Countries that provide technical and financial support to the Organization’s
programs are considered associate members states. They include Australia, Canada,
France, Germany, the Netherlands, New Zealand, Norway and Spain.
The highest policy-making body of SEAMEO is the Southeast Asian Ministers of Education
Council (SEAMEO Council) that convenes at least once a year to review and set policies
governing the operations of SEAMEO centers. Center activities are coordinated through the
SEAMEO Secretariat based in Bangkok, Thailand.
The other centers, located in various countries in the region, are:
• Regional Language Center (RELC, Singapore)
• Regional Center for Science and Mathematics (RECSAM, Malaysia)
• Regional Center for Higher Education (RIHED, Thailand)
• Regional Center for Tropical Biology (BIOTROP, Indonesia)
• Regional Center for Archeology and Fine Arts (SPAFA, Thailand)
• Regional Center for Graduate Studies and Research in Agriculture (SEARCA,
Philippines)
• Regional Center for Technical and Vocational Education (VOCTECH, Brunei
Darussalam)
• Regional Network on Public Health and Tropical Medicine (TROPMED, with a
coordinating center in Thailand);
• Regional Training Center (RETRAC, Vietnam); and
• Regional Center for History and Tradition (CHAT, Myanmar)
• Regional Open Learning Center (SEAMOLEC, Indonesia)

Next to the SEAMEO Council, the SEAMEO INNOTECH Governing Board steers the
direction of the Center. The Board is composed of representatives of the ten member states
who are senior officials or well-known education scholars. The Center thus avails itself of
inputs from different experts in the region in its programming and planning process.
Vision
To be the preferred education solutions provider in Southeast Asia by year 2011
Mission
To facilitate teaching and learning through innovative and technology-based research and
training solutions in order to fully develop the potentials of the peoples in Southeast Asia
Core Value Statements
We are responsible to our client-ministries, learning organizations, work communities, and
institutions we serve in Southeast Asia;
We are in the business of developing innovative learning infrastructures, generation of
information and creation of knowledge in the region;
We are specialists with the ability to meet our clients' needs, equipped with knowledge,
imagination and expertise, working as a team, with integrity and with the highest sense of
professionalism; and
We are engaged in continuous improvement in renewing, inventing and re-inventing
ourselves and the future of education in Southeast Asia.
Core Competencies
educational planning and management
leadership and management of change
instructional leadership and supervision
curriculum and learning materials development
people empowerment for development
alternative educational delivery systems
literacy and community development
teaching-learning methodologies and strategies
Strategic Goals and Objectives
Guided by its vision, SEAMEO INNOTECH offers programs and services that are relevant,
sustainable, at par with regional and international standards, and responsive to current and
anticipated needs of the region's education stakeholders. The Center’s strategic goals and
objectives, as detailed in its 7th Five Year Development Plan (2006-2011), are:

Goal 1: To provide innovative solutions to problems of access and quality in basic education
Objectives:
1. To provide regional leadership through a research agenda addressing
educational reforms
2. Introduce sustainable research-based learning models for the Region
3. Transfer completed programs and projects within the Region
Goal 2: To increase institutional visibility and international standing and prestige
Objectives:
1. To broaden the reach of programs and services in the local and international
markets
2. To gain international recognition and accreditation of programs and services
Goal 3: To develop a solid resource base and management system
Objectives:
1. To develop a core of competent and motivated staff
2. To manage finances effectively and efficiently
3. To implement a comprehensive physical facilities improvement program
4. To implement an effective management systems improvement program
MAJOR PROGRAM AREAS
The SEAMEO INNOTECH Programs Office is the heart of the Center’s operations and
seeks to spearhead the strategic goals, objectives and activities of the Center as detailed in
its 7th Five-Year Development Plan.
It pursues the following interventions as its strategic priorities:
Institutionalizing flexible learning approaches as a regular and commercially viable
component of the Center’s programs.
Expanding customized training programs, study tours, benchmarking visits, forums,
seminars and other face-to-face training activities to SEAMEO members and beyond.
Expanding development and implementation of longer-term capacity building
programs such as APEX as a strategy for institutional capacity building, technology
transfer and promoting a sustainable financial and business position for the Center.
Strengthening the Center’s research and development agenda by increasing
investment in R&D work focused on innovations designed to provide educational
solutions, revitalizing past R&D products and increasing utilization of R&D outputs as
inputs to training activities.
Expanding the capacity and performance of the Center to conduct quality educational
research studies in response to priority requests of internal and external clients.
Five operating units carry out these mandates.
1. Flexible Learning Solutions Unit - responsible for the development and delivery of
flexible/on-line learning programs, e.g. EXCELS, COMPETE, other modularized online
short courses.
2. Training Unit - responsible for the development and delivery of face-to-face training
programs, e.g. short courses (customized & SEDF), study visits, forums, workshops,
seminars, etc.

3. Long-Term Capability Building Unit - responsible for development and
implementation of medium- to long-term capability building initiatives, e.g. APEX
(Laguna, Leyte, Cebu, Southeast Asia/International), and other long-term human
development programs.
4. Research Studies Unit - responsible for the conduct of basic research studies, e.g.
evaluation research, policy research, case studies, survey research, rapid appraisals,
other research studies.
5. R&D Unit - responsible for the research and development of innovations/solutions to
educational problems, e.g. e-IMPACT, Madrasah materials development project,
alternative delivery modes, new models of learner assessment, other R&D Projects.
Information and Communications Technology
The Information and Communications Technology Program provides the necessary technical
backstopping for the training and research functions through its information, documentation
and media production services. As an offshoot of the developments in information and
communication technology, more and more training courses are also being offered on the
management and utilization of emergent information technologies.
SEAMEO INNOTECH serves as a regional information resource base for educational
innovation and technology through its information network and computer facilities,
publications, video productions, and a well-stocked Learning Resource Center.
The Center’s publications include a quarterly INNOTECH Newsletter; a semi-annual
lNNOTECH Journal; books and occasional monographs; the INNOTECH annual report;
conference/seminar and workshop proceedings; and other special publications.
The INNOTECH Learning Resource Center has been shoring up one of the most up-to-date
collections on education and educational innovation in the Philippines. It provides
references and learning resources in both print and non-print media with a computerized
search facility. Also as a permanent library of the Japan Prize Winning Videos, INNOTECH
helps improve the quality of educational broadcasts in the region by making available to
trainers and researchers prize-winning and outstanding educational broadcast programs
from all over the world.
The Center produces video and multimedia materials for in-house needs and external clients. It
also does its own photo and video documentation of Center activities, and makes well-targeted
use of video technology for training. Video productions on completed and on-going programs
and researches are used to orient both clients and visitors on innovative technologies developed
by INNOTECH.
The growth of computers as learning tools has prodded INNOTECH to venture into
computer-assisted training programs, the production of computer-based instructional
materials and other computer applications related to education. The Center’s computer
classroom and local and wide area networks have become indispensable facilities for
training, research and information activities. They now allow for conferencing which
enriches interaction among training participants and between training participants and
experts or counterparts in different parts of the world. Internet access gives the Center a
gateway to a larger market for training, a wider pool of information, and faster
communication with institutional partners. Computer support services are also provided to
all Center programs, projects and activities.

The SEAMEO INNOTECH Technology Plan boosted the Center’s capabilities in audio-visual
and new media production. So far, the Center’s technical resources include:
• digital audio, video and multimedia production and editing systems
• computer hardware and applications for desktop publishing, graphic design,
animation and Web design
• high-bright projection systems and sound systems with power amplifiers
• an audiovisual resource library for photos, slides, video footages, music and sound
effects
The SEAMEO INNOTECH site on the World Wide Web adds significantly to media through
which its various publics can keep tab of the Center’s efforts.
The Center is also managing the Southeast Asian Educational Resource and Information
Network (SEARInet) project which aims to provide all Center stakeholders with access to
relevant, updated and reliable educational information and resources that will enhance
decision-making, learning outcomes and productivity. Recognizing the need to keep a
monitoring system responsive to changing information needs of its stakeholders, the project
shall develop mechanisms to continuously improve the content of its information resources
while continuously upgrading the infrastructure to keep it fully supportive of Center
programs. Once fully in place, the SEARInet infrastructure will enable the Centre to gain
access to a bigger market, as well as establish and sustain Center partnerships with other
stakeholders who have access to the on-line resources offered under the project.

Health &
Preventive
Health Edu
Sustainable Dev.
Poverty
Alleviation &
Rural Dev.
Technology
Teacher Dev.
Agricultural &
Nat. Resources
Culture &
Traditions
Marketing
Quality & Equity
in Edu
Educational
Management
Publication
Database
Staff Exchange
Language

Workshop Outputs
Session 5: Moving Forward Next Steps
APPENDIX 10
Key Strategy #1:
Joint Human Resource Development
I. Recomendations How Can We Move Forward?:
1. Each centre conduct a self evaluation by considering our goal to serve our host
country and beyond
2. Define current centre abilities/competencies or present condition
3. Define desired centre abilities/competencies or desired condition
4. Define the centre gaps (between current centre abilities/ competencies and
desired centre abilities/ competencies)
5. Determine needs to achieve the desired competencies
6. Determine partner centres
7. Action to fill up the HR gaps
7.1 Continuing Professional Education & Training
7.2 Conference/Workshop/ Seminar for bench marking purposes
7.3 Research and Publication
7.4 Technical Assistance
7.5 Transfer of Technology through secondment
7.6 Exchanges of experts and specialists
7.7 Monitoring and Evaluation
II.
Preliminary Concept Note for Activity
1. Joint Strategy:
Joint Human Resource Development
2. Brief Description of Activity:
- Continuing Professional Education & Training
- Conference/Workshop/ Seminar for bench marking purposes
- Research and Publication
- Technical Assistance competency upgrading
- Transfer of Technology through secondment
- Exchanges of experts and specialists
- Promote a nurturing environment to support the initiative
- Prepare a capability statement for submission to SEAMEO Secretariat

3. Objectives:
- To improve the capability of human resource development
4. Target Audience:
- Centre’s Human Resource
5. Centres Involved:
- Depends on the centre’s common needs
6. Lead Centre:
- Centre that has initiated the action
7. Component of Activities:
- See the action plan as attached
8. Approximate Budget:
- 125,000 US$
9. Issues to be Concerned:
- Each centre conduct a self evaluation
- Considering our goal to serve our host country and beyond
- Present centre abilities/competencies VS Desired centre abilities/competencies
- Action to fill up the HR gaps

III.
Work Plan and Timelin
Work Plan and Timeline for Collaborative Activity
GROUP 1: Joint HRD
No
Action
1 Continuing Professional Education & Training
1.1. Project Planning Development and Management
1.2. ICT knowledge and skills upgrading
1.3. Financial management
1.4. Project monitoring and evaluation
1.5. Language proficiency skills upgrading orally and in writing.
1.6. Monitoring and Evaluation
Period - Quarterly
2 Conference/Workshop/ Seminar for Benchmarking Purposes
2.1. Monitoring and Evaluation
3 Research and Publication
3.1. Collaborative research
3.2. Joint international publication
3.3.. Monitoring and Evaluation
4 Technical Assistance Competency Upgrading
4.1. Internship
4.2. Inviting professional and advocacy
4.3. Monitoring and Evaluation
5 Transfer of Technology through Secondment
5.1. Actively seeking for partners
5.2. Negotiating the terms
5.3. Implementation
5.4. Monitoring and Evaluation and monitoring
5.5. Formal turn over of technology
5.6. Sustainability and scaling up of new skills
6 Exchanges of Experts and Specialists
6.1. Exchanges information of experts and specialists
6.2. Matching and identifying desired experts and specialists
6.3. Negotiating the terms
6.4. Monitoring and Evaluation
7 Promote a Nurturing Environment to Support the Initiative
7.1. Social mobilization and advocacy for the initiative
7.2. Provide support for the leader's support of the initiative
8 Prepare a Capability Statement for Submission to
SEAMEO Secretariat

Workshop Outputs
Session 5: Moving Forward Next Steps
Key Strategy #2:
Information Sharing
I. Recommendations How Can We Move Forward ?
- Develop and maintain an online database to contain (tentative):
o centre’ s area of expertise
o directory of experts (contacts, areas of expertise, etc)
o directory of services provided
o facilities available
o donors/partners with which collaboration has been made
II.
Preliminary Concept Note for Activity
1. Joint Strategy:
Information Sharing
2. Brief Description of Activity:
Development and maintenance of an online database with the following tentative
information:
- centre’s area of expertise
- directory of experts (contacts, areas of expertise, etc)
- directory of services provided
- facilities available
- donors/partners with which collaboration has been made
3. Objectives:
- To develop and maintain an online database to facilitate inter-centre
collaboration
4. Target Audience:
- All centres and SEAMEO Secretariat
5. Centres Involved:
- All centres and SEAMEO Secretariat
6. Lead Centre:
- SEAMEO Secretariat & SEAMEO SEAMOLEC

7. Component of Activities:
Activities Timeline Responsible
1. Organize and identify working group (1 from each
centre/network & SEAMEO Secretariat)
Month 1 SEAMEO
Secretariat
2. Obtain agreement from centre’s directors on the type of Month 1 All centers *
information to be included in database
3. Develop the template for provision of information Month 2 SEAMEO
Secretariat/
SEAMOLEC
4. Submit information to SEAMOLEC to complete the Month 3 All centers *
template
5. Develop draft protocol for the database Months
3-5
SEAMOLEC
& BIOTROP
6. Develop draft user’s manual for the database Months
3-5
SEAMOLEC
& BIOTROP
7. Test the system Month 6 All centers *
8. Regular updating of data As All centers *
needed
9. Evaluate the database: usefulness After 1
year
SEAMEO
Secretariat
* Contact person (coordinating person): all members of working group (15 centers)
8. Approximate Budget:
USD 25,000
9. Issues to be Concerned:
- Maintenance of both system and content (update & backup of information in
the database)
- Ethical issues
- Technology update
- Cyber security

III.
Work Plan and Timeline
No
Work Plan and Timeline for Inter-Centre Collaborative Activity
GROUP 2: Information Sharing
Action
1 Organize and identify working group (1 from each
centre/network & SEAMEO Secretariat)
2 Obtain agreement from centre’s directors on the x
type of information to be included in database
3 Develop the template for provision of information x
4 Submit information to SEAMEO SEAMOLEC to
x
complete the template
5 Develop draft protocol for the database x x x
6 Develop draft user’s manual for the database x x x
7 Test the system x
Period (month)
1 2 3 4 5 6 7 8 9 10 11 12
x
8 Regular updating of data as needed
9 Evaluate the database: usefulness x

Workshop Outputs
Session 5: Moving Forward Next Steps
Key Strategy #3:
Joint Corporate Marketing of Centres’ Programmes and Services
I. Recommendations How Can We Move Forward?:
- How can we move forward ?
o Understand competencies of each centre
o Training on marketing
o Establish corporate identity/image
o Good quality of SEAMEO Prospectus/info kit
o Make self visible
o Corporate marketing website
o Identify potential donors
o Corporate Social Responsibility (CSR)
- What do we need to make it happen ?
o Professional Marketing consultant
o Money
o Working group and marketing network, 1 person of each centre
o Database of potential donors
o Database of strength and capabilities
o Pool database of educators, audiences and clients
o Skills
o Database and media
o Coordinator of secretariat
o Commitment of the centres
II.
Preliminary Concept Note for Activity
1, Joint Strategy:
Corporate Marketing of Centres’ Programs and Services
2. Brief Description of Activity:
The success of corporate marketing is the key to guarantee the sustainability of
the SEAMEO centres. Currently, there are 15 centres established working on
various fields of expertise that could be complementary to each other. There is no
joint marketing strategies have been formulated so far; therefore, marketing
strategies need to be developed.
3. Objectives:
- To promote joint marketing for all centres
- To develop effective marketing strategy for all centres
- To promote better recognition of one SEAMEO in SEA region and beyond

4. Target Audience:
- Potential donors and clients
5. Centres involved:
- All centres and SEAMEO Secretariat
6. Lead Centre:
- The SEAMEO Centres who have strong practices in Marketing such as
SEAMEO SEAMOLEC, SEAMEO SEARCA, SEAMEO RELC and SEAMEO
INNOTECH
- Facilitated by the SEAMEO Secretariat
7. Component of Activities:
- Understand competencies of each centre
Capability statement
Content development
- Training on marketing
Basic marketing
Presentation selling
Make a good use of media
E-marketing
- Establish corporate identity/image
Slogan
Songs
Montage
- Good quality of SEAMEO Prospectus/info kit:
Track records
Impact/achievement
Capability statement of SEAMEO
All products
Focal contact
Good quality Video presentation
- Make self visible through:
Competition
Events
Corporate media plan
Journalists forum
Exhibition
- Corporate marketing website
- Identify potential donors
- Joint Corporate Social Responsibility (CSR)
8. Approximate Budget:
Not be able to indentify
9. Issues to be Concerned:
Source of fund
Coordination: intensity and effectiveness of communication
Commitment of the appointed staff

III.
Work Plan and Timeline
Work Plan and Timeline for Collaborative Activity
GROUP 3: Joint Corporate Marketing of Centres' Programmes and Services
No
1 CDM Approval
Action
Period
1 2 3 4 5 6 7 8 9 10 11 12
2 Understanding competencies of each centre
(capabilities statement, content development)
3 Training on marketing (Basic marketing, Presentation
selling, etc.)
4 Establish corporate identity/image
5 Good quality of SEAMEO Prospectus/info kit:
6 Make self visible through:
Corporate media plan
Competition
Events/ Exhibitions
Journalists forum
7 Corporate marketing website
8 Identify potential donors
9 Corporate Social Responsibility (CSR)
10 Review

APPENDIX 11
Ways Forward for SEAMEO Secretariat
Presented by Dr Tinsiri Siribodhi,
Deputy Director for Administration and
Communication,
SEAMEO Secretariat

Next
Steps
from
the
Secretariat
Develop report & output of this workshop and
send to all centers
Officially contact the lead centers to further
develop the activities
Prepare a working paper and present it to the
CDM in Aug 2009 for funding approval
Development of database
Next
Steps
from
the
Secretariat
Promotion of “One SEAMEO”
Information Kit
Request for your cooperation
Think of SEAMES when you do activities
Involve in SEAMEO publications
SEAMEO Agenda and more…
Facilitate dialogue for inter-center collaboration
Continue organizing capacity building
workshop
1

APPENDIX 12
Presentations on KIIC CSR Programme

desa telaga
agro-enviro
education park
Why need this CSR program
Particularly, surounding villagers need a job and they
have strong expectation to work in companies operating
inside of KIIC.
But, job opportunities are not always available and
sometimes, villagers’ capacity and capability does not
meet company’s qualification.
Technically supported by :
What do we want to acomplish through
this project ?
To create job opportunities or
increments of villagers income, that
meet with the villagers capacity and
capability back ground.
To build harmonized relationship
with surrounding societies, so
that company located in KIIC can
conduct their business smoothly
with minimum disturbance from
surounding societies.
What do we want to acomplish through
this project ?
To contribute in saving the earth
for future generation, through
environmental ( re-plantation of
trees) program.
To provide show windows
workshop of KIIC and KIIC tenants
Community Development/CSR
(Corporate Social Responsibility)
activities.
WHY LOCATED HERE?
Area PertanianLayer 1
Pada layer 1 dilakukan
penamansayuran dan
minapadi.
Area PertanianLereng Layer 1
Pada lereng layer 1 dilakukan penanaman
pohonbuah/hutan tumpangsari dengan
sayuran.
Nursery,
Bibit-bibittanaman
dihasilkandisini.
Kolam Lele,
Portable kolam lele untuk
pembesaran dan
pembibitan.
- Near access to the villages area
(through Toyota back gate).
- Near access to the companies factory location.
- Eye catching as a monumental / public relation
project
- Easier to control the project, because located
inside of KIIC.
TamanPersahabatan
Perusahaan-perusahaan bersama
dengan aparat dan masyarakat
menanam pohon langka disini.
Toyota
Project
Wanatani
TamanApotik Hidup,
Koleksi tanaman obat bekerjasama
dengan PPL Dinas Pertanian Teluk
Jambe
PintuGerbang
Jalansetapak
Jalan
untukpengunjung
setapak
Bangunan Utama,
Tersedia Kantor Pengelolah, ruang
pelatihan, mushola, toilet, dapur, gudang.
Participating Company Tempat Parkir,
Board, dengan kapasitas 15 mobil
Saatinisudah lebih dari 28
perusahaanbergabung dalam
program ini

Nursery - fores trees sedling
Catfish Breeding Training
BENEFITS OF JOINT CSR PROGRAM
We believe by cooperating and combining our
effort, we can create better CSR impact to the
community, as follow :
1. Greater scale of impact
2. No duplication of activity
to the same people
3. Cost efficient and better
control to the project
Trees plantation at desa telaga
together develop a better future
bersama membangun masa depanyang lebihbaik
THANK YOU
PT. Toyota Motor Mfg. Indonesia 12 points PT. HM. Sampoerna, Tbk 10 points
PT. Freyabadi Indotama 5 points PT. DNP Indonesia
5 points
PT. Yamaha Motor Mfg. West Java 4 points PT. Yamaha Motor Parts Mfg. Indonesia 4 points
PT. Toyo BesqPrecision Parts Indonesia 3 points PT. AstraDaihatsu Motor 3 points
PT. FCC Indonesia 3 point PT. HoriguchiEngineering Indonesia 2 points
PT. TokyuConstruction 2 points PT. AT Indonesia 1 point
PT. NKS Filter Indonesia 1 point PT. Ogawa Indonesia
1 point
PT. Sharp Semiconductor Indonesia 1 point PT. Totoku ToryoIndonesia 1 point
PT. Uni-Charm Indonesia 1 point PT. JibuhinBakrieIndonesia 1 point
PT. SankeikidManutec Indonesia 1 point PT. Trix Indonesia 1 point
PT. Asian Isuzu Casting Center 1 point PT. International Steel Indonesia 1 point
PT. Miyuki Indonesia 1 point PT. Panasonic Semiconductor Indonesia 1 point
PT. SuncallIndonesia 1 point PT. Shinetsu Polymer Indonesia 1 point
PT. Maruichi Indonesia 1 point PT. MindaAseanAutomotive 1 point
PT. Ihara Mfg. Indonesia
1 point

Issued 2009/R6
UNITED NATION
Millennium Development Goals
8 way to change the world
1. Eradicate extreme poverty and hunger
2. Achieve universal primary education
3. Promote gender equality and empower women
4. Reduce child mortality
5. Improve maternal health
6. Combat HIV/Aids, malaria and other diseases
7. Ensure environmental sustainability
8. Develop a global partnership for development
2
MOST PRIORITY CSR PROGRAM THAT SHALL BE
DONE FOR SUROUNDING COMMUNITY
BASED ON YEAR 2000 PLENARY SURVEY BY
UNIVERSITY OF INDONESIA
In reference with study result conducted by
History Faculty of Universitas Indonesia on
August/September 2000, KIIC CSR Program
for the community shall be focused to assist
the villages people in all three subjects of
health, education and employment.
KIIC CSR GOALS
FOR SURROUNDING COMMUNITY
• To encourage human capital development of
surrounding community.
• To encourage healthy life of surrounding community.
• To encourage economic growth of surrounding
community.
• To develop social relations between industrial
companies in KIIC and surrounding community, so that
all companies can operate smoothly and supported by
the surrounding community.
• To develop green industrial estate and encourage all
stakeholder to care about the conservation of natural
resources and make action toward reducing effect of
global warming.
KIIC CSR PARTNERSHIP
KIIC CSR TEAM
Customers
(Tenants)
Company
(KIIC)
CSR For the
Surrounding
Community
Government
Community
(Villagers)
Employee
Community
Human Capital
Development
Program
Community
Health
Development
Program
KIIC Management
KIIC CSR
Team Leader
Community
Economic
Development
Program
KIIC Tenants
Community
Social / Cultural
Development
Program
Community
Environmental
Development
Program

KIIC CSR PROGRAMS
Community Human Capital Development Program ;
Book Donation, Scholarship, Training, Employment Arrangement
Community Health Development Program ;
Additional Babies Food, Blood Donation, Fogging, Mobile Clinic
Community Economic Development Program ;
Small Local Business Development, Agriculture Training & Development,
Community Social Development Program ;
Natural Disaster Aid, National / Religious Day Donation,
Public Facility Donation, Fire brigade support
Community Environmental Development Program ;
Developed Green Industrial Estate
KIIC Community Human Capital Development Program
To encourage human capital development
of surrounding community, KIIC provide :
1. Scholarship to SMP (Junior High School)
and SMA (Senior High School) students that
came from poor family and have high spirits
to study.
2. Provide books for SD ( Elementary School)
students in surrounding villages.
3. Job Preparation training for graduate SMA
(Senior High School) students.
4. Become the bridge to assist villagers that
are qualified to be employed in industrial
companies inside KIIC.
KIIC Community Health Development Program
To encourage healthy life of surrounding
community, KIIC provide :
1. Arranges blood donation every 3 months with
supports and cooperation of Indonesian Red Cross
(PMI)
2. Additional babies food program every months
through local Posyandu (Integrated Health Center).
3. Free periodical fogging to public areas/ facilities
and houses surrounding KIIC, to help reduce the
spread of dengue fever.
4. Free mobile clinic, to give medical assistant for
poor people living suroundingKIIC.
KIIC Community Economic Development Program
To encourage economic growth of surrounding community,
KIIC provide :
1. Agriculture & entrepreneur training
Starting year 2008, KIIC has developed desa telaga agriculture and
environmental park. This project is dedicated for agriculture and
environmental conservation and training activities for villagers so that
can increase their income and also care for the environment.
2. Encourage all industrial companies inside KIIC to build
partnership with small business from surrounding community.
Today KIIC has more than 10 small business partners that originated
from surrounding community. The business include food court, tailors,
woodcraft, estate cleaning, contractor, security, etc.
KIIC Community Social / Cultural Development Program
To develop social relations between industrial
companies in KIIC and surrounding community,
so that all companies can operate smoothly and
supported by the surrounding community, KIIC
provide :
1. Natural disaster (flood, earthquake, fire, dried, etc.) aid
programs, to help enlighten the burden of those people
that suffer from such disasters.
2. Continue support for renovation/construction of public
facility and give donation to orphan and old people on
Pilgrimage Day and IdulFitriDay.
3. Strengthen the friendship and cooperation with villages
youth, by participating on many sport activities
conducted on villages.
KIIC Community Environmental Development Program
To develop green industrial estate and encourage all
stakeholder to care about the conservation of natural resources
and make action toward reducing effect of global warming,
KIIC provide :
1. Continue developing green industrial estate,
transforming a rough land into a productive, green
and beautiful landscape.
2. Continue to manage the industrial estate with
concern to the environmental and the conservation of
natural resources.
3. Continue to plant rare trees and promote
environmental care to all stake holders.

KIIC INDUSTRIAL PARK
IN COLLABORATION WITH
BOGOR AGRICULTURAL UNIVERSITY
28 companies within the Karawang
International Industrial City area
Open collage for community, employee
(retirement preparation), students etc.
Income generating activities and biodiversity
conservation
Income generating activities: compost,
seedlings production, vegetable crops, rice
plants, catfish, fruit trees, and forest trees
Biodiversity conservation: various rare species
of forest tree species
A demonstration plot of best agricultural
practices
A site to conserve some species of forest trees
Training, consultation and extension
programme
Research and trial site before a programme
introduced to the community (technically,
marketability, and sustainability)
Funded jointly by companies operating within
the KIIC industrial park and technically
supported by Bogor Agricultural University
Cultivation of agricultural Crops
Biodiversity
Conservation
Community involvement

Extension
Programmes to the
Villages
KIIC land owner, coordinator of the
participating companies, and daily maintenance
IPB & SEAMEO BIOTROP biological, social,
and economical aspect of the programme
SEAMEO TROPMED RCCN UI community
health and nutrition
SEAMOLEC facilitation of distance
learning/training
Complete CSR programme education, health,
economic, and environment

The 3 rd SEAMEO Capacity Building Workshop 2009
“Inter-centre Collaboration”
12-14 May 2009
SEAMEO BIOTROP, Bogor, Indonesia
Results of Evaluation
Total of respondents: 16 completed questionnaires
1. Programme and Usefulness of the Workshop
APPENDIX 13
1.1 Session 1 “Sharing Experience:
Inter-centre Collaboration” is useful
and relevant”.
1.2 Session 2 “How and What We
Should Do to Make the Inter-centre
Collaboration Better” is useful and
relevant.
1.3 Session 3 “Strategies to
Facilitate Inter-centre Collaboration”
is practical for implementation.
1.4 Session 4 “Identify Areas of
Possible Collaboration” is useful and
relevant.
1.5 Session 5 “Moving Forward Next
Steps” is useful and practical for
future implementation.
1.6 Session 6 “Moving Forward Next
Steps for SEAMEO Secretariat” is
clear and useful.
1.7 The workshop has strengthened
inter-centre collaboration and
networking among SEAMEO units.
1.8 The workshop has initiated new
collaborative activities/projects
among SEAMEO units.
1.9 You have gain knowledge from
the workshop.
1.10 The workshop helps you
understand more about other
SEAMEO Centers’ programme and
activities.
1.10 The outcomes of the workshop
is useful and relevant to your work
1.11 The outcomes of the workshop
contribute to the improvement and
development of SEAMEO.
Excellent
5
56%
(9)
31%
(5)
25%
(4)
25%
(4)
44%
(7)
38%
(6)
31%
(5)
38%
(6)
44%
(7)
38%
(6)
56%
(9)
81%
(13)
Good
4
38%
(6)
56%
(9)
69%
(11)
56%
(9)
50%
(8)
38%
(6)
62%
(10)
38%
(6)
44%
(7)
56%
(9)
38%
(6)
6%
(1)
Fair
3
13%
(2)
6%
(1)
13%
(2)
6%
(1)
13%
(2)
6%
(1)
25%
(4)
6%
(1)
6%
(1)
6%
(1)
13%
(2)
Poor
2
6%
(1)
Very
Poor
1
No
answer
6%
(1)
13%
(2)
6%
(1)
(78)

2. Logistic Arrangement
Excellent
5
2.1 Training room 62%
(10)
2.2 Meals 44%
(7)
2.3 Accommodations 56%
(9)
2.4 Workshop kit and document 56%
(9)
2.5 Time of the workshop 50%
(8)
2.5 The coordinator and organizers 81%
are helpful and efficient.
(13)
Good
4
31%
(5)
56%
(9)
38%
(6)
44%
(7)
44%
(7)
13%
(2)
Fair
3
6%
(1)
6%
(1)
Poor
2
Very
Poor
1
No
answer
6%
(1)
6%
(1)
3. Suggestions for the 4 th SEAMEO Capacity Building Workshop in Year 2010
3.1 Suggested Topics:
HRD – Related issues
Human Resources Development to strengthen the Center’s capacity
How to strengthen the Capacity of HD
HRD – Strategic Planning and Operational Plan
HR Personnel: Change Management
HRD – Organisational culture of SEAMEO
SEAMEO Strategic Plan
How to Respond to Emerging Development Problems in Southeast Asia
Process of implementation of small project of inter-center collaboration
Follow up of this inter-center collaboration (e.g. working on 1 big umbrella topic for
research/training/community development programme)
The Progress of workshop from each center: Challenge & Facilitator Issues
Thinking out of the box e.g. working with the media or other potential collaborations
we never thought of.
Info. Sharing / Database
3.2 The Next Workshop Venue:
3 suggestions for Bangkok
3 suggestions for Bali
3 suggestions for Singapore
2 suggestions for Philippines
2 suggestions for Vietnam
2 suggestions for anywhere
(79)

3.3 Suggested Time:
4 suggestions in May 2010
2 suggestions in March
2 suggestions in June
2 suggestions after the SEAMEC Conf and before CDM 2010
1 suggestion for anytime
4. Other Comments or Suggestions
4.1 Positive Comments
Thanks a lot – I enjoyed the workshop – its non-conventional approach to session
(Kevin’s facilitator is a stand out!) The facilitators have enable us to come out of
expected outputs, and how far which working.
Mr. Sandra and Mr. Kevin are very good in facilitating the discussion of the next topic
would be how to become an effective facilitator.
Thanks to the secretariat staff for the most appreciated of the workshop.
Thanks to BIOTROP for having a very gracious and generous heart!
Well organized thanks to SEAMES & BIOTROP
4.2 Suggestions for the Next Workshop
Include in the next workshop a session to reporting on what inter-center
collaborations have materialized.
The participants for workshop 2010 should be the same group as the previous
workshop.
We should follow up what we have discussed and agreed during the workshop.
Should we put the resource persons/ speakers of participants in the same hotels as it
helps us in our communication after the workshop.
Areas of collaboration should respect to global issues.
The workshop should be included as many as the Secretariat staff so that Centres
can get to know the Head office, as possible. Understanding and strengthening
organizational culture is important regarding future of SEAMEO as a whole
-----------------------------------------------------------------------
(80)

APPENDIX 14
An Article on Inter-centre Collaboration Workshop in
the SEAMEO Website
The 3rd SEAMEO Capacity Building Workshop 2009 on Inter-centre
Collaboration
Representatives from the SEAMEO units recently gathered for a workshop, from 12 to 14 May 2009,
co-organized by the SEAMEO Secretariat and SEAMEO BIOTROP. The workshop, held at the
premises of SEAMEO BIOTROP in Bogor, Indonesia focused on strengthening as well as strategizing
inter-centre collaboration. In addition, the workshop also concentrated on developing preliminary
future measures in enhancing and sustaining collaboration among SEAMEO units.
Over the years, SEAMEO has organized the annual capacity building workshops meant to provide a
platform for SEAMEO staff members to strengthen the capacity of SEAMEO Units through intercentre
collaboration. The development of partnership and network among SEAMEO Units is
necessary to leverage the services of the Units under the limited resources, improve Centres’
programmes and activities, and enhance the capacity of the SEAMEO Centre’s core business.
Seven sessions were held throughout the three-day workshop, mainly highlighting on the aspects of
collaboration. A panel discussion session by four prominent key persons of SEAMEO namely Dr.
Tinsiri Siribodhi (SEAMEO Secretariat) as the chair, Dr. Erlinda Pefianco (SEAMEO INNOTECH), Dr.
Gatot Hari Priowirjanto (SEAMEO SEAMOLEC) and Dr. Do Huy Thinh (SEAMEO RETRAC) initiated
the sharing of experiences in the areas of inter-centre collaboration. Another panel forum presented
recommended strategies and support mechanisms to strengthen and sustain inter-centre
collaboration; brought together by Dr. Bambang Purwantara (SEAMEO BIOTROP) as the chair, Mr.
Hj. Ahmad bin Ramli (SEAMEO RECSAM), Mr. Kevin C. Kettle (SEAMEO SPAFA) and Dr. Gil C.
Saguiguit (SEAMEO SEARCA).
Group activities were also carried out, facilitated by Prof. Dr. Ma Sandra Tempongko of SEAMEO
TROPMED Network. These activities aimed to identify strategies which enhance inter-centre
collaborations among SEAMEO units. Those strategies are Human Resource Development,
Information/ Resource Sharing and Marketing.
The workshop also outlined a number of collective plans for future sustainability and enforcement of
cooperation, networking and teamwork between all SEAMEO units. Members of the workshop were
given opportunities to participate in group discussions, to formulate possible implementation schemes
and to map their ideas into the three strategies. Subsequently, the sessions were driven by Dr. Gil C.
Saguiguit (SEAMEO SEARCA), Mr. Kevin C. Kettle (SEAMEO SPAFA) and Dr. Tinsiri Siribodhi
(SEAMEO Secretariat) as facilitators.
Participants were also brought for a study visit to the Krawang International Industrial City to learn
from the collaborative projects jointly led and developed by SEAMEO BIOTROP, SEAMEO
SEAMOLEC and SEAMEO TROPMED – RCCN.
(81)

Participants of the 3rd SEAMEO Capacity Building Workshop on Inter-centre Collaboration comprised
of representatives from the SEAMEO units.
Sharing experiences on inter-centre collaboration by the prominent key persons of SEAMEO.
From left is Dr. Tinsiri Siribodhi, Dr. Do Huy Thinh, Dr. Erlinda Pefianco and Dr. Gatot Hari
Priowirjanto
Group activities carried out with an aim to identify strategies, which enhance inter-centre
collaborations among SEAMEO units.
(82)

Study visit around the science park at SEAMEO BIOTROP and also at the Krawang International
Industrial City where participants had the opportunity to learn from the collaborative projects jointly led
and developed by SEAMEO BIOTROP, SEAMEO SEAMOLEC and SEAMEO TROPMED – RCCN
(83)