Minutes of the 17th Annual General Meeting - The Hong Kong ...
Minutes of the 17th Annual General Meeting - The Hong Kong ...
Minutes of the 17th Annual General Meeting - The Hong Kong ...
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<strong>Minutes</strong> <strong>of</strong> <strong>the</strong> 21 st <strong>Annual</strong> <strong>General</strong> <strong>Meeting</strong><br />
<strong>The</strong> <strong>Hong</strong> <strong>Kong</strong> Society <strong>of</strong> Rheumatology<br />
Date:<br />
Time:<br />
Venue:<br />
19 October 2008 (Sunday)<br />
9:00 am to 10:00 am<br />
Ballroom, Langham Hotel, 8 Peking Road, TST, Kowloon<br />
Present: Dr. Chan Ka Man Dr. Chan Ka Yan Helen<br />
Dr. Cheung Tak Cheong Dr. Julia Chan Pui Shan<br />
Dr. Kun Emily<br />
Dr. Kwok Man Leung<br />
Dr. Lee Ka Wing, Gavin Dr. Leung Ying Ying<br />
Pr<strong>of</strong>. Li Edmund<br />
Dr. Liu Hor Ming<br />
Dr. Mok Chi Chiu Dr. Mok Mo Yin, Temy<br />
Dr. Ng Kam Hung Dr. Tam Lai Shan<br />
Dr. Tang Shuk Kuen Dr. To Chi Hung<br />
Dr. Wong Woon Sing Dr. Yim Cheuk Wan<br />
Dr. Ying King Yee, Shirley Dr. Yip Man Lung<br />
Dr. Yuen Ka Yan Ca<strong>the</strong>rine<br />
<strong>Minutes</strong><br />
1. Matter arising from minutes <strong>of</strong> 20 th <strong>Annual</strong> <strong>General</strong> <strong>Meeting</strong> (8 December 2007):<br />
1.1. On <strong>the</strong> proposal <strong>of</strong> Dr. TC Chan, seconded by Dr WS Wong, <strong>the</strong> minutes <strong>of</strong> <strong>the</strong> 20 th<br />
<strong>Annual</strong> <strong>General</strong> <strong>Meeting</strong> (8 December 2007) was confirmed.<br />
2. Dr. KW Lee (<strong>the</strong> President) reported on <strong>the</strong> various activities <strong>of</strong> <strong>the</strong> Society from 2007<br />
(December) to 2008 (October). On <strong>the</strong> proposal <strong>of</strong> Dr. CC Mok, seconded by Dr. LS<br />
Tam, <strong>the</strong> President’s report was approved.<br />
3. <strong>The</strong> statement <strong>of</strong> accounts and reports <strong>of</strong> <strong>the</strong> Honorary Treasurer and <strong>the</strong> Auditor<br />
3.1. <strong>The</strong> surplus for <strong>the</strong> financial year 2007-2008 was HKD 82,362 (HKD 20340 in year<br />
2006-2007) and <strong>the</strong> accumulated surplus was HKD 746162 (HKD 663800 in year<br />
2006-2007).<br />
3.2. On <strong>the</strong> proposal <strong>of</strong> Dr. Emily Kun, seconded by Dr. WS Wong, <strong>the</strong> Hon. Treasurer’s<br />
report and Statement <strong>of</strong> Accounts for <strong>the</strong> year August 2007 and ended July 2008<br />
were approved.<br />
4. To introduce honorary and new Full members<br />
4.1. <strong>The</strong> President welcomed <strong>the</strong> following new Full Members:<br />
Dr. Chan Ka Man;<br />
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Dr. Julia Chan Pui Shan<br />
Dr. Ca<strong>the</strong>rine Yuen Ka Yan<br />
5. <strong>The</strong> following members were nominated and elected to serve as <strong>of</strong>fice bearers <strong>of</strong> <strong>the</strong><br />
Council for <strong>the</strong> year 2007-2008:<br />
5.1. President: Dr. CC Mok (proposed by Dr. YY Leung, seconded by Dr. KW Lee);<br />
5.2. Hon. Secretary: Dr. LS Tam (proposed by Dr. CC Mok, seconded by Dr. KW Lee);<br />
5.3. Hon. Treasurer: Dr. Helen Chan (proposed by Dr. TC Cheung, seconded by Dr. LS<br />
Tam);<br />
5.4. <strong>The</strong> following members were nominated and elected to serve as members <strong>of</strong> <strong>the</strong><br />
Council for <strong>the</strong> year 2007-2008:<br />
Dr. Leung Ying Ying, Katy;<br />
Dr. Mok Mo Yin, Temy;<br />
Dr. Yim Cheuk Wan;<br />
Dr. Yip Man Lung<br />
6. To nominate and appoint <strong>the</strong> Auditor <strong>of</strong> <strong>the</strong> Society<br />
6.1 It was resolved that Li, Tang, Chen & Co. be appointed as auditor <strong>of</strong> <strong>the</strong> Society for<br />
<strong>the</strong> year 2008-2009, as nominated by Dr. Helen Chan and seconded by Dr. LS Tam.<br />
7. <strong>The</strong> President reported on <strong>the</strong> following regional meetings.<br />
7.1 Progress <strong>of</strong> <strong>the</strong> APLAR 2010 organization<br />
8. AOB<br />
Dr. KW Lee reported <strong>the</strong> progress <strong>of</strong> <strong>the</strong> APLAR2010 meeting organization. <strong>The</strong><br />
details have actually been reported in <strong>the</strong> last Organizing Committee meeting. <strong>The</strong><br />
date for <strong>the</strong> APLAR meeting 2010 may have to be changed to <strong>the</strong> 4 th week <strong>of</strong> July<br />
because <strong>of</strong> <strong>the</strong> Ramadan period <strong>of</strong> <strong>the</strong> Islamic countries. <strong>The</strong>re is a risk <strong>of</strong> having<br />
typhoons at this time <strong>of</strong> <strong>the</strong> year and arrangement will be discussed with <strong>the</strong> <strong>Hong</strong><br />
<strong>Kong</strong> Convention and Exhibition Center.<br />
8.1 Communication email address: Dr. Emily Kun reminded members that <strong>the</strong> Hospital<br />
Authority email address should only be used for <strong>of</strong>ficial affairs related to Hospital<br />
Authority. Communication for o<strong>the</strong>r affairs such as <strong>the</strong> <strong>Hong</strong> <strong>Kong</strong> Society <strong>of</strong><br />
Rheumatology should be done by using members’ private emails. Changes have to<br />
be made to <strong>the</strong> group email address <strong>of</strong> <strong>the</strong> HKSR.<br />
8.2 In view <strong>of</strong> <strong>the</strong> change in <strong>the</strong> <strong>of</strong>fice bearers <strong>of</strong> <strong>the</strong> Council, members agreed that <strong>the</strong><br />
following members are authorized to sign for <strong>the</strong> account <strong>of</strong> <strong>the</strong> HKSR (HSBC<br />
account 809 291 347 838: Dr. Mok Chi Chiu (President); Dr. Tam Lai Shan (Hon<br />
Secretary); and Dr. Chan Ka Yan Helen (Hon Treasurer). Those previously<br />
authorized can no longer sign for <strong>the</strong> transaction <strong>of</strong> <strong>the</strong> account.<br />
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8.3 Dr. CC Mok reported that previous Council meetings were unduly long sometimes.<br />
Subcommittees will be formed in <strong>the</strong> coming Council to deal with routine activities<br />
so that minor details need not be discussed during <strong>the</strong> future Council meetings.<br />
9. Vote <strong>of</strong> thanks to Dr. KW Lee who has served as President <strong>of</strong> <strong>the</strong> Council in <strong>the</strong> past 2<br />
years and to Dr. Sandy Tang Shuk Kuen who has served <strong>the</strong> Council as council member<br />
in <strong>the</strong> past one year.<br />
10. No fur<strong>the</strong>r business was discussed in <strong>the</strong> meeting; <strong>the</strong> President declared <strong>the</strong> meeting<br />
closed at 10 am.<br />
(24 October 2008)<br />
______________________________<br />
Dr. Mok Chi Chiu<br />
Hon. Secretary<br />
___________________________<br />
Dr. Lee Ka Wing Gavin<br />
President<br />
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