MAPP Handbook - The National Association of County and City ...

Question 2: How can we structure the discussions so that we get maximum
participation without being burdensome to participants’ calendars?
Consider the appropriate setting for your LPHSA. Which will offer the most
participation, keep enthusiasm high, and allow for an efficient and timely process?
• Option 1: Hold a “retreat” where the assessment is done in one
sitting – This can be done in one to one and a half days, and allows for a shorter
timeframe to maintain momentum. However, it requires a commitment of time
on behalf of all participants that may seem overwhelming.
• Option 2: Use small groups to address pieces of the instrument – Small
groups can be tasked with specific sections of the instrument (e.g., a group to
address Essential Services 1, 2, and 3). This tactic allows for the inclusion of
expertise, as needed, and can be less overwhelming. However, it can decrease
cross-learning, which is a benefit of this assessment. It can also result in less
consistency in developing responses. If this approach is used, a kick-off meeting
can help to ensure that all groups approach the process in a similar way. A
follow-up debriefing meeting can provide the opportunity for all participants to
hear the major points from each group.
• Option 3: Series of meetings – A series of meetings can be held, addressing
several Essential Public Health Services at a time. Through this process, a core
group can be involved to ensure a consistent process and cross-learning. In
addition, individuals with specific expertise can be invited to specific meetings as
needed. This is often seen as a manageable process since it gets the work done
in small chunks; however, this process may seem tedious to some participants.
User Notes or Ideas for Different Approaches:
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