Exhibitor and Sponsor Prospectus - Organization for Human Brain ...

humanbrainmapping.org

Exhibitor and Sponsor Prospectus - Organization for Human Brain ...

19th Annual Meeting of the

Organization for Human Brain Mapping

June 16-20

Washington State Convention and Trade Center

Exhibitor and Sponsor Prospectus

IMPORTANT DATES | Exhibit Application and Deposit Due April 22, 2013 | Exhibit Fee Balance Due May 20, 2013


general information 2

Who We Are

The Organization for Human Brain Mapping (OHBM)

is the primary international organization dedicated to using

neuroimaging to discover the organization of the human brain.

The organization was created in 1995, and due to the explosion in

the field of human functional neuroimaging and its movement into

the scientific mainstream, it has evolved into one of the largest

organizations serving the Brain Mapping community. One of the

primary functions of the organization is to provide an educational

forum that initiates the exchange of up-to-the-minute and

groundbreaking research across modalities exploring Human Brain

Mapping. It does this through a growing membership and an annual

conference held in differing locations throughout the world.

With its tradition of alternating meetings between North America,

Asia and Europe, the meeting attracts over 2,500 attendees each year.

The work presented at the conference typically employs brain scanning

techniques such as magnetic resonance imaging, positron emission

tomography, SPECT or methods such as EEG, MEG or Transcranial

magnetic stimulation (TMS). Since the human brain mapping field

is cross-disciplinary, OHBM members and attendees range from

neurologists, psychiatrists and psychologists to physicists, engineers,

and statisticians. Immense growth and dramatic new findings

continue to characterize the organization.

table of contents

Invitation to Sponsors. ........................3

Sponsorship Opportunities. ....................4-6

Invitation to Exhibitors . . . . . . . . . . . . . . . . . . . . . . . . 7

Exhibiting at OHBM ...........................8-9

2012 Sponsors and Exhibitors List ..............10

OHBM Annual Meeting Fact Sheet ..............11

Application Form .............................12

Meeting Venue

The 19th Annual Meeting of the Organization for Human Brain Mapping

will be held in Seattle, WA, USA at the Washington State Convention

Center. The Washington State Convention Center is located in the heart

of Seattle, the jewel of the Pacific Northwest. Numerous choices await

– breweries, museums, trails, ferries, shopping and more! It’s a lot of

city in a small space – just waiting for you to explore.

Program

The Annual Meeting will have an extensive program of local and

international speakers, covering a wide range of topics and issues,

and specifically address the field of human functional neuroimaging

and its movement into the scientific mainstream. The focus will be to

gather scientists and medical professionals using modern, functional,

brain mapping techniques such as PET, SPECT, fMRI, EEG, MEG, optical

imaging and neuroanatomical tools for assessment of the functioning

of the human brain. It will include the applications of these techniques

to study brain implementation of sensory and motor systems, vision,

attention, memory and language in normal and pathological states.

For more information on the scientific program please visit the

conference website at www.humanbrainmapping.org/OHBM2013.

We invite companies that share our educational goals, wish to

have a presence in this fast-growing, dynamic community

of science and who want to have direct contact with

those who are pioneers in neuro-imaging to consider

partnering with us.


INVITATION TO sponsors

3

Dear Industry Professional:

The OHBM Annual Meeting is the premier international meeting

for understanding how the brain supports the mind and behavior,

in both health and disease. The 2013 OHBM Annual Meeting

being held June 16-20 will bring to Seattle more than 2500

scientists from more than 20 nations who study the organization

of the brain with cutting-edge MRI and other imaging methods.

This is a young and dynamic field — one that is transforming

the way we understand the human brain. This meeting is a great

match for Seattle, which has a young and dynamic character

and a reputation for innovation and technological advancement

and entrepreneurism.

We invite you to become involved with the meeting as an

event sponsor. In order to offer the most collaborative and

interactive marketing opportunities, we offer multi-level

sponsorships that are sure to fit the marketing and networking

strategies of your organization.

We look forward to having you become a part of OHBM history

by joining us at the 2013 OHBM Annual Meeting! For further

information regarding sponsorship, please contact Sam Fortin at

info@humanbrainmapping.org.

Sincerely,

Susan Bookheimer Peter Bandettini Tom Grabowski

University of California, Los Angeles National Institute of Mental Health University of Washington, Seattle

OHBM Council Chair Scientific Program Committee Chair Local Organizing Committee Chair


GOLD, SILVER & BRONZE SUPPORT OPPORTUNITIES

4

Gold Level

$35,000 USD EACH

Welcome Reception

This event is open and

complimentary to all meeting

attendees. It offers a casual

atmosphere for networking and

collaboration and attracts over

2,500 participants. Your company

logo will appear on table and

bar signs.

Club Night Party

This event is open and

complimentary to all meeting

attendees. It offers a casual

atmosphere for networking and

collaboration and attracts over

2,500 participants. Your company

logo will appear on table and

bar signs.

Silver Level

$25,000 USD EACH

Leadership Dinner

Host this exclusive evening that brings together

over 70 of the top leaders in the field of human

brain mapping. Members of OHBM’s Council,

Program Committee, Local Organizing Committee,

our Talairach Lecturer and other key members

of the Annual Meeting faculty will be invited to

celebrate the success of the field and the

Annual Meeting.

Coffee Break

Host a coffee break following the session of

your choice. Over 2,500 attendees will see your

company’s name/logo on buffet signs and cocktail

napkins provided by the supporting company.

Internet Café

Support assists the organization in offering

complimentary wireless internet access to all

meeting attendees in designated areas of the

conference space. Your company logo will appear

on the screensaver of all internet café workstations.

Poster Social

Host one of our popular poster socials.

Over 2,500 attendees will see your company’s

name/logo on buffet signs.

Bronze Level

$15,000 USD

Online Library

Support assists the organization in offering complimentary

access to recordings and slides from the Scientific Program

to all meeting attendees. Support of this item includes a web

banner (artwork provided by supporting company) displayed

on Online Library home page

Meeting Lanyards

All registered attendees will receive a name badge and

lanyard which must be worn at all times during the meeting.

Your company logo can be placed on lanyard. Note that

the Lanyards will be supplied by the sponsoring company

(artwork and product to be approved by OHBM).

Meetings Pads and Pens

Your pads and pens will be distributed to all meeting

attendees as a lasting reminder of the Annual Meeting. These

items can have your company name/logo overprinted in

accordance with OHBM’s standards. Note that the Meeting

Pads and Pens will be supplied by the sponsoring company.

E-Posters

OHBM will feature the ability for all poster presenters at the

meeting the opportunity to upload an electronic version of

their poster which will be accessible online to all attendees.

Your company name/logo (artwork provided by supporting

company) will be displayed on the E-Posters homepage.


Based on level of sponsorship, support of the

OHBM meeting includes the following benefits:

5

Gold

Supporter

Silver

Supporter

Bronze

Supporter

$35,000 USD $25,000 USD $15,000 USD

The inclusion of your company name and logo in the

Final Annual Meeting Program

x x x

Exposure and acknowledgement as a Supporter of the

Annual Meeting in major marketing activities and onsite signage

x x x

Inclusion of your logo and company name on the

Annual Meeting website with a link to your own website

x x x

Company logo to appear on electronic Supporter slides in

Annual Meeting Opening and Closing Sessions

x x x

Recognition during the Annual Meeting opening and closing

ceremony and at appropriate times throughout the meeting

x x x

Complimentary Scientific Program registration to the meeting

for all sessions, coffee breaks, and poster socials

4 2 –

Complimentary invitation to the Welcome Reception for

company representatives

4 2 –

Complimentary invitation to the Leadership Dinner for

company representatives

2 1 –


OTHER SPONSORSHIP OPPORTUNITIES

6

Mobile App

The Annual Conference Mobile App to allow attendees to have mobile

access to conference information including the session program,

abstracts, speaker information, links to social media, last minute

updates and more. Mobile App sponsorships are limited and given

on a first come first serve basis. The opportunities include:

Overall App Sponsorship ($5,000 USD)

• Logo on secondary splash page

• App Store screen shot

• Included banner ad & landing page

• Included video package

• Highlighted row on exhibitor list

• Weighted banners

Multimedia Ad Package ($2,000 USD each)

This package includes a rotating banner ad seen on the mobile app’s

Dashboard that leads to a full-screen app landing page, and then to

the company’s exhibitor listing page, from where a video message

can be launched.

Banner Ad/Landing Page Ad Package ($1,000 USD each)

Promote your company’s message with a rotating banner ad seen

on the Mobile App’s Dashboard. When tapped, the user is taken to

a full-screen app landing page showing product or service graphics

and information. This page then leads a user to the company’s

exhibitor listing page.

Industry Sponsored Event

If you are interested in hosting an Industry Sponsored Event at the

Annual Meeting, please go to www.humanbrainmapping.org/

OHBM2013 for guidelines and application. Industry Sponsored

Events are assigned on a first come first serve basis. Space is limited.

Speaker Travel Support

Support travel fees for OHBM’s Talairach and Keynote Speakers.

Please note that this sponsorship option is available only for

non-industry supporters (e.g. academic universities). Contact the

OHBM Executive Office at info@humanbrainmapping.org if you

are interested in supporting speaker travel.

Other Ideas?

OHBM is open to discussing ways to tailor our sponsorship

program to meet your needs. If you have other financial

support ideas that you would like the OHBM Executive Office

to consider, please contact info@humanbrainmapping.org.


INVITATION TO EXHIBITors

7

Dear Industry Professional:

On behalf of the Organization for Human Brain Mapping (OHBM),

we invite you to participate in our 19th Annual Meeting in

Seattle, WA, USA, June 16-20, 2013 where you can showcase your

product or service by participating as an Exhibitor. You will be

able to interact with over 2,500 neuroscience professionals from

across the world that specialize in neuro-imaging research.

The OHBM Annual Meeting brings together professionals who

want to keep abreast of industry changes, new technologies and

fresh ideas, and who are typically decision-makers when it comes

to purchasing new equipment for brain imaging laboratories.

You’ll have ample opportunity to share your expertise as you

visit one-on-one with these key decision makers.

This Exhibitor Prospectus details ways to secure your booth

at this “must attend” event. We encourage you to act

quickly — space is limited.

We look forward to having you join us at the 2013

OHBM Annual Meeting!

For further information regarding Exhibiting, please contact

Sam Fortin at info@humanbrainmapping.org.

Sincerely,

Susan Bookheimer Peter Bandettini Tom Grabowski

University of California, Los Angeles National Institute of Mental Health University of Washington, Seattle

OHBM Council Chair Scientific Program Committee Chair Local Organizing Committee Chair


EXHIBITING AT OHBM

8

Benefits of Exhibiting

• Exposure to over 2,500 leaders in neuro-imaging research;

• Promotion as an exhibitor via company name and description listed

in the onsite program and OHBM website;

• Attendee list provided in excel format, including names and

addresses, will be provided after the meeting.

Exhibit Information

The Washington State Convention and Trade Center has an excellent

conference facility with meeting rooms, exhibition areas, and posters

all in close proximity to one another. The exhibit hall will host coffee

breaks and be the main networking area for attendees.

OHBM is currently securing an exhibit decorator for the 2013 meeting.

Shipping information, the Exhibit Service Kit, Rules and Regulations, as

well as the specifics regarding booth size will be posted on the OHBM

website and emailed to your company representative when available.

Exhibit Payment

The cost of each exhibit booth space is $4,000 USD.

An application and deposit of $2,000 USD per booth space

is due on April 22, 2013. The balance is due on or before

May 20, 2013. Please note that the exhibit booth fee is

for the space only – exhibitors are responsible for all

shipping and furniture fees.


Exhibiting AT OHBM, continued

9

Nonprofit Organizations

Nonprofit organizations are eligible for a discounted booth or a

table top. Interested organizations must submit a letter on company

letterhead to OHBM either by mail, FAX or email requesting reduced

booth fees. The letter must include a description of the organization as

well as why it is considered a non-profit organization.

• Discounted Booth Space – $2,000

If approved for a discounted booth space, you will receive an exhibit

space within the rest of the exhibitors. Booth spaces are limited and

the reduced rate will be approved on a first come, first serve basis.

• Table Tops – Gratis

If approved for a table top, you will be given a 6ft or 8ft table with

two chairs. Table tops are limited and will be approved on a first come,

first serve basis.

Exhibit Space Assignment

Space is assigned on a point system. Points are rewarded based on

current and past sponsorship, the numbers of years your company has

attended the OHBM conference, and the order in which applications

are received. Space is limited, so be sure to complete and return your

application immediately. Your booth assignment will be emailed to your

company representative following the exhibit application deadline.

Contract for Space

The order for a booth(s) (upon acceptance by the OHBM) assignment

of space, and the payment of rental charges constitute a contract for

rental of the space assigned. Any exhibitor failing to occupy space is

not relieved of the obligation to pay the full rental price. If not occupied

by the time set for completion of display installation, such space may

be repossessed by the OHBM. Said contract will not be binding upon

the OHBM in the event of strikes or other circumstances beyond the

OHBM’s control.

It is agreed that:

(a) If a company cancels its space on or before May 20, 2013 it will

be responsible for paying the amount of the deposit.

(b) If a cancellation occurs after May 20, 2013, the company will be

responsible for paying the full cost of the booth space.

Certificate of Insurance

The OHBM does not provide liability or property damage insurance

for exhibitor’s property. Exhibitors will be responsible for adequately

insuring their exhibit materials, goods, and/or equipment against theft,

damage by fire, accident or loss of any kind, but will not be required to

submit a certificate of insurance to the OHBM.

Meeting Cancellation

It is mutually agreed that in the event of cancellation of the 2013

Exhibits due to fire, strikes, government regulations, or causes which

would prevent its scheduled opening or continuance, then and

thereupon, this agreement will be terminated, and the

Executive Council of the OHBM, in conjunction with the

Local Organizing Committee, shall determine an

equitable basis for the refund of such portion of the

exhibit fee as is possible, after consideration of

expenditures and commitments already made.


2012 Sponsors 2012 Exhibitor List

10

AllTech Medical Systems

Brain Innovation

Cambridge Research Systems

Electrical Geodesics, Inc.

GE Healthcare

Philips

Psychology Press

Siemens Healthcare

Wiley-Blackwell

Beijing Normal University

University of Hong Kong

Chinese Academy of Sciences

AllTECH Medical Systems

ANT Neuro

Artinis Medical Systems b.v.

Australasian Cognitive

Neuroscience Society

Avotec, Inc.

Beijing Psyche-Ark 1, Science

Technology Development Co. Ltd

BESA GmbH

Brain Innovation BV

Brain Products

Cambridge Research Systems

Cedrus Corporation

Compumedics Neuroscan

Electrical Geodesics, Inc. (EGI)

Elekta Oy

Elsevier

g.tec Guger Technologies OG

GE Healthcare

Hitachi Medical Corporation

Human Connectome Project (HCP)

Institute of Automation, CAS

John Wiley & Sons

LOCALITE GmbH

The Magstim Company

Magventure A/S

Mega Electronics Ltd.

NIRx Medical Technologies

NordicNeuroLab

Psychology Software Tools, Inc.

Resonance Technology, Inc.

Rogue Research Inc.

Rogue Resolutions

Shenzen Sinorad Medical

Electronics, Inc.

Shimadzu Corporation

Siemens Healthcare

SR Research Ltd

Suzhou Anke Medical

System Co., Ltd.


OHBM Annual Meeting Fact Sheet

11

Meeting 18 TH Annual Meeting – 2012 17 TH Annual Meeting – 2011 16 TH Annual Meeting – 2010

Location Beijing, China Quebec City, Canada Barcelona, Spain

Date June 10-14, 2012 June 26-30, 2011 June 6-10, 2010

Number of Attendees 2303 2376 3488

• Full Members 582 738 1069

• Student Members* 953 923 1225

• Non-Members 298 256 592

• Student Non-Members* 350 334 447

• Gratis 120 125 155

Countries Represented 47 42 47

Australia, Austria, Belgium, Brazil, Canada, Chile,

China, Colombia, Cuba, Cyprus, Czech Republic,

Denmark, Finland, France, Germany, Grenada,

Hong Kong, Hungary, India, Iran, Ireland,

Israel, Italy, Japan, Kuwait, Malaysia, Mexico,

Mongolia, Netherlands, New Zealand, Norway,

Poland, Portugal, Republic of Korea, Romania,

Russia, Saudi Arabia, Singapore, Slovenia, South

Africa, Spain, Sweden, Switzerland, Chinese

Taipei, United Kingdom, United States Minor

Outlying Islands, United States

Australia, Austria, Belgium, Brazil, Canada,

Chile, China, Croatia, Cuba, Cyprus, Czech

Republic, Denmark, Finland, France,

Germany, India, Iran, Ireland, Israel, Italy,

Japan, Korea, Republic Of, Malaysia,

Mexico, Netherlands, New Zealand,

Norway, Poland, Portugal, Romania,

Singapore, South Africa, Spain, Suriname,

Sweden, Switzerland, Taiwan, Turkey,

United Kingdom, United States

Exhibit Booths 41 49 40

Sponsors 11 6 7

Abstracts Submitted 2229 2246 3173

Sessions 50 50 56

• Educational Courses 6 6 6

• Symposia 4 4 4

• Morning Workshops 16 16 16

• Oral Sessions 16 16 22

• Keynote/Talairach Lectures 8 8 8

*Graduate students, medical students, residents, and fellows are eligible for the student registration rate.

Australia, Austria, Belgium, Brazil, Cameroon,

Canada, Chile, China, Colombia, Croatia, Cuba,

Cyprus, Czech Republic, Denmark, Dominican

Republic, Finland, France, Germany, Hong

Kong, India, Iran, Ireland, Israel, Italy, Japan,

Republic of Korea, Luxembourg, Malaysia,

Mexico, Netherlands, New Zealand, Norway,

Poland, Portugal, Romania, Russia, Saudi

Arabia, Singapore, Slovenia, South Africa,

Spain, Sweden, Switzerland, Taiwan, Turkey,

United Kingdom, United States


Exhibitor/Sponsorship ApplicATION Form

Company Information

Please note: All acknowledgements of your company and listing of company name and address will be generated from the following information.

Sponsorship Opportunities

Club Night Party ($35,000)

Company Name

Address 1

Address 2

City

Postal/Zip Code

Country

Company Phone

Company Email

Website

Welcome Reception ($35,000)

Leadership Dinner ($25,000)

Coffee Break ($25,000)

Internet Cafe ($25,000)

Poster Social ($25,000)

Online Library ($15,000)

Company Representative Information

Contact Name

Phone

Email

Exhibiting

Total number of booths requested

Amount to be charged on card

Deposit for each booth ($2,000) Full amount for each booth ($4,000) Nonprofit Booth ($2,000) Nonprofit Table Top (Gratis)

Meeting Lanyards ($15,000)

Meeting Pads and Pens ($15,000)

E-Posters ($15,000)

Mobile App: Overall App Sponsorship

($5,000 USD)

Mobile App: Multimedia Ad Package

($2,000 USD each)

Mobile App: Banner Ad/Landing Page

Ad Package ($1,000 USD each)

Total Exhibit Booth Amount

Payment Information

Sponsorship Payment: A 50% non-refundable deposit must be received before this application will be processed. Balance to be paid by May 20, 2013.

Exhibit Payment: Exhibit Booth deposit is due by April 22, 2013. Balance to be paid by May 20, 2013.

Total Amount Due

Gold Sponsorship = $35,000

Silver Sponsorship = $25,000

Bronze Sponsorship = $15,000

Total Sponsorship Amount

We would like to use the following credit card for payment: Mastercard Visa AMEX

Credit Card No. Exp. Date Name on Card

Enclosed is our check made payable to OHBM Check #

Signature

Date

Please return the completed form by faxing to 952-545-6073, scanning to info@humanbrainmapping.org, or mailing to the address below.

Organization for Human Brain Mapping

5841 Cedar Lake Road, Suite 204 | Minneapolis, MN 55416 | Phone: 952-646-2029 | Fax: 952-545-6073 | Email: info@humanbrainmapping.org

Apply online at www.humanbrainmapping.org/Exhibit2013

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