B U T L E R U N I V E R S I T Y
From the Vice President for Student Affairs
Butler University strives to prepare graduates not simply to make a living, but to
make a life. . . this is The Butler Way. Whether you are new to Butler University or
are a familiar face on campus, I want you to know the quality of campus life is crucial
to the success of a University. At Butler, the Division of Student Affairs strives to
integrate our students’ educational experiences into a campus setting with
opportunities, challenges and services that promote development as a total person.
Learning happens in and out of the classroom. I encourage you to actively participate in Butler’s community
of learning. With this goal in mind, the departments within the Division of Student Affairs focus on meeting
the needs of students from the time you join this community through commencement – and beyond. Our
staff seeks to maximize each student’s potential. As you build an academic foundation, we are here to help
you apply that knowledge by discovering personal passions, strengths and opportunities for further
development. I challenge you to connect with faculty, staff and fellow students, and most importantly, make
good choices that reflect a balanced life. Embrace diversity and foster collaboration within the community as
you prepare to take leadership roles after graduation. Use the student handbook as a resource guide to
campus. Take time to become familiar with what the University has to offer you and what is expected from
you as a vital member of this community.
The ultimate goal of student affairs is to send unique individuals into the world who are poised to make a
positive contribution. Use your time as a Butler student to prepare for the day when you can transfer your
learning into action. Remember at its heart, The Butler Way requires that we aspire every day to improve
ourselves and those around us.
Enjoy this year!
Dr. Levester Johnson
Vice president for student affairs
TABLE OF CONTENTS
HISTORY OF BUTLER UNIVERSITY ..................................... 3
CAMPUS RESOURCES ............................................................ 6
CAMPUS LIFE........................................................................ 33
RESIDENCE LIFE................................................................... 62
GREEK LIFE........................................................................... 80
RIGHTS AND RESPONSIBILITIES......................................... 89
The student handbook is meant to serve as a map of the Butler University community — one comprehensive
guide covering a wide variety of topics. All Butler students are responsible for the University rules
and regulations that appear here. This document also contains important information about the University’s
student conduct system. Students, faculty and staff alike are involved in the actual administration of this
conduct system. Therefore, it is to your benefit to familiarize yourself with its content. While this student
handbook is intended to be a fair summary of certain matters of interest to students, its readers should be
aware that it is not a complete statement of all procedures, policies, rules and regulations of Butler University;
as stated above, the University has the right to change without notice any procedures, policies or programs
that appear in the student handbook; and the various colleges and departments of the University may
have their own procedures and policies that apply to students. In addition, except where expressly noted
herein, this student handbook is not, nor is it intended, to create a contract between any student and the
University. The terms set forth in this student handbook do not create contractual or legal rights for students.
Please note: For ease of reading, references to a single gender may appear in the student handbook when
the reference may include men and women.
Although we believe this document to be accurate at the date of publication, changes may occur. Various
committees and officers of the University are responsible for the areas covered in the student handbook. The
University, these committees and officers have the right to make changes in University regulations, policies,
procedures and other matters as deemed appropriate, with or without notice to students.
The student handbook should serve as a general reference guide for most questions concerning Butler
University’s policies, procedures, regulations and services. The handbook has been divided into the following
general sections (Information and Resources, Academics, Campus Life, Residence Life, Greek Life and
Rights and Responsibilities).
Butler students wishing further information concerning the topics dealt with in the student handbook
are encouraged to contact the Office of the Vice President for Student Affairs in Atherton Union, Room 200,
ext. 9570. Comments or concerns regarding the student handbook are welcome. If you have ideas for making
this publication better in the years to come, do not hesitate to contact a student affairs staff member.
The publication of the student handbook is made possible through the combined efforts of many people,
particularly the staff members of the Division of Student Affairs. Special thanks are also provided to all
of the editors that made the production of this book possible.
Welcome to our community!
Butler University is committed to the principle of equal opportunity. It does not knowingly discriminate
against any applicant, student or employee on the basis of sex, sexual orientation, race, color, age, religion or
national, ethnic or geographical origin. It attempts to make its programs equally accessible to all qualified
applicants regardless of physical or mental disability. This school is authorized under federal law to enroll
non-immigrant alien students.
DISCLAIMER OF LIABILITY
Butler University disclaims liability for any injuries to or property damages suffered by a student regardless
of cause. This liability disclaimer is a matter of contract between the University and each student and
it applies to, but is not limited to, the following:
• Any injury or damage sustained on property owned by or under the control of the University, its
subsidiaries or affiliated institutions (such as classrooms, residential units, structures, buildings,
public areas and grounds, vehicles, etc.)
• Any injury or damage incurred while attending a classroom or related activity, whether for credit or
non-credit and regardless of cause
• Any injury or damage suffered in an intercollegiate or intramural contest or event (athletic or otherwise)
as a participant, spectator or other; this includes transportation to and from a contest or event
• Any injury or damage resulting from fire, theft, the elements or other cause
• Any injury or damage as a result of any act or omission by any University personnel (faculty, staff,
employee, officer, trustee), student or contractor
Students accept the foregoing disclaimer and agree, as a matter of contract, to be bound thereby upon
admission, re-admission or continued enrollment at Butler University.
The relationship between Butler and its students is non-custodial in nature and nothing in the student
handbook shall be construed to place Butler in the position of being custodian, guardian or surrogate parent
of any student or to otherwise establish any special relationship between the University and any student.
Upon being admitted, a student is bound to follow all of the University’s rules and regulations. Butler
students who fail to read the student handbook will not be excused from compliance with the policies and
requirements herein. Butler University may disseminate additional information and policies directly to students
via their Butler email account. It is imperative for students to read their e-mail.
HISTORY OF BUTLER UNIVERSITY
Six years before the Civil War, two professors, a couple of assistant teachers and 20 students walked
through the doors of Butler University to begin 150 years of academic excellence and visionary innovations.
In the absence of high schools or adequate private academies, the university had to operate its own preparatory
department until 1907. At its inception, this preparatory department enrolled about 60, with another
54 in the pre-prep classes. Originally named North Western Christian University located at 13th St. and
College Ave., the school began establishing precedents virtually unheard of in the world of academia:
• Women were admitted on an equal basis with men - only the second institution in the nation to do
so and the first in the state of Indiana.
• All minorities have been admitted throughout Butler’s history.
• The first university or college in the state to allow its students, with parental consent, to choose subjects
suited to their needs under an elective system.
• Catharine Merrill was appointed as Demia Butler Professor and was the first female professor of
English literature in Indiana in 1870. This astonishing appointment positioned Butler as the first
in the nation to establish an endowed chair specifically for a female professor and only the second
university to appoint a woman to the faculty. Merrill also was the first to use the lecture method for a
subject other than science.
• Phi Delta Theta fraternity was the first Greek-letter organization on campus in 1859, followed by
Sigma Chi in 1865 and Delta Tau Delta in 1878. Kappa Alpha Theta sorority founded a chapter in
1874 before the campus was moved to Irvington; Kappa Kappa Gamma, Butler’s oldest continuously
active sorority, established itself in 1878.
In 1875, the board of directors decided to sell the downtown campus and accept a gift of 25 acres in
Irvington, which was then a suburb east of Indianapolis. Four years later the school became known as Butler
University in honor of Ovid Butler, a prominent Indianapolis attorney and abolitionist who wrote the University’s
charter in 1850. The handwritten document is currently preserved in Irwin Library.
As the city grew, Butler moved a final time in 1928 to its current location that was known as Fairview
Park. The new site was nestled in a wooded tract north of the city on the White River and the Inland Waterway
Canal. Classes met in the Arthur Jordan Memorial Hall. Jordan was a local businessman and philanthropist
who consolidated the city’s four music conservatories into the Arthur Jordan Conservatory of Music,
forerunner to the present Jordan College of Fine Arts.
As the campus grew, so did the University’s academic offerings. In keeping with the mission of the charter,
the University added to its original College of Liberal Arts and Sciences a cluster of professional schools:
College of Education (1930); College of Business Administration (1937), now known as the College of
Business; College of Pharmacy (1945), now known as the College of Pharmacy and Health Sciences and
Jordan College of Music (1951), currently named the Jordan College of Fine Arts.
To serve the needs of the growing community, Butler began offering evening courses in 1899, established
a summer session in 1905, and created a graduate division in 1932. When a wooden structure used
as a campus club and cafeteria burned in 1946, faculty, students and alumni joined to raise money for a new
student center, named for John W. Atherton, the successful long-time financial secretary.
The early 60s saw the addition of Lilly Hall, made possible by the Lilly Endowment and the Jordan
Foundation, to house the Jordan College of Music and the G.H.A. Clowes family and other donors erected
Clowes Memorial Hall, a center for the performing arts and culture which opened in 1963 on Butler’s campus.
In 1985, the University completed an extensive self-study involving the efforts of more than 200 volunteers
to plan Butler’s future. This commission was chaired by Thomas E. Reilly Jr. (then president of Reilly
Industries Inc. and member of Butler’s board of trustees), who charted the University’s course for the next
Dr. Geoffrey Bannister became the 18th president of Butler in 1989 after the retirement of John “Jack”
G. Johnson, who served as president from 1978–88. It was during Bannister’s tenure that Butler became
more of a residential University, emphasized international education and renovated a number of campus facilities.
Dr. Gwen Fountain became the interim president of Butler University in June 2000. Fountain, a faculty
member in the College of Business Administration and the former dean of academic affairs, was the first
woman president of Butler. Dr. Bobby Fong became the 20th president of Butler University in June of
Today, the city of Indianapolis has once again surrounded Butler, but the 295-acre campus retains a
serene and park-like atmosphere with 21 buildings, recreation areas, a formal botanical garden and a nature
preserve surrounded by well-established residential communities.
A solid foundation for creative changes and progress was laid 150 years ago, and though traditional
methods continue, the path for visionary ideas and innovations in higher education will keep Butler achieving
academic excellence for future generations.
Block Party: Get the scoop on Butler, Indianapolis and student organizations as you cruise the mall, pick
up valuable information and take in food, fun and entertainment. Aug. 25, 2009
Bulldogs into the Streets (BITS): Students go into the streets for a day of service. Last year, more than 300
students worked at various community service agencies around Indianapolis.
Aug. 25, 2009
Homecoming: Homecoming week features student competitions which lead to the football game and the
crowning of king and queen. Sept. 28–Oct. 4, 2009
Family Weekend: The weekend features open houses with student/parent and activities for the entire family.
Oct. 31–Nov. 1, 2009
Geneva Stunts: YMCA campus-wide competition of musical skits, originated in 1922 to raise money to
send students to Lake Geneva. The profits now are directed toward helping Butler students and the local
community. Oct. 31, 2009
Dance Marathon: Students participate in a 12-hour event dancing all day to raise funds for Riley Children’s
Hospital. Jan. 23, 2010
Honors Weekend: A spring weekend with student/parent activities, including the outstanding student dinner
at which students are honored for achievement. April 9–11, 2010
Spring Sing: An all-campus competition of famous medleys sponsored by the Phi Mu Alpha Sinfonia and
Sigma Alpha Iota.
Spring Sports Spectacular: Students from the various housing units, Greek chapters and commuters come
together for this all-night, all-campus event. Participants compete in some serious and not-so-serious games.
Proceeds go to Special Olympics Indiana.
Exam Jam: Student Government Association sponsors numerous outdoor events to welcome spring and
celebrate the end of the semester. April 26, 2010
Gallery of Memories - Alma Mater
In the gallery of memories
There are pictures bright and fair,
And I find that dear old Butler
Is the brightest one that’s there.
Alma Mater, how we love there.
With a love that ne’er shall fade.
And we feel we owe
A debt to thee
That never can be paid.
-Fred W. Wolfe, Class of 1916
Butler War Song
We’ll sing the Butler war song,
We’ll give a fighting cry;
We’ll fight the Butler battle-
Bulldogs ever do or die.
And in the glow of the victory firelight,
Hist’ry cannot deny
To add a page or two
For Butler’s fighting crew
Beneath the Hoosier sky.
-John Heiney, Class of 1923
Executive assistant to the president
Dean, College of Business
Dean, College of Education
Interim Dean, College of Liberal Arts and Sciences
Dean, College of Pharmacy and Health Sciences
Dean, Jordan College of Fine Arts
Associate Provost for Faculty Affairs and Interdisciplinary Programs
Associate Provost of Student Academic Affairs
Director, Learning Resource Center
Director, student disability services
Director, postgraduate studies
Director, Center for Faith and Vocation
Director, internship and career services
Manager, employer development
Coordinator, on-campus employment
Director, institutional research
Vice president, student affairs
Dean of student services
Dean of student life
Associate director, student affairs
Director, diversity programs
Director, dining service
Director, counseling and consultation services
Director of training/Associate director
Director, health services
Brandon Van Hook
Coordinator, health education & outreach programs
Assistant director, aquatics
Assistant director, challenge education and outdoor recreation
Assistant director, fitness
Assistant director, HRC operations
Assistant director, intramurals and club sports
Director, programs for leadership and service education
Director, residence life
Coordinator, Residential College
Coordinator, Ross Hall
Coordinator, Schwitzer Hall
Coordinator, University Terrace and assessment
Director, Greek life and orientation programs
Director, athletic bands
Spirit coordinator, cheerleaders and mascot
Vice president, finance
Executive director, financial planning and budgeting
Vice president, operations
Director of Public Safety/Chief BUPD
Director, Maintenance Services
Director, Building Services
Vice president, enrollment management
Executive director, financial aid
Director of admission
Vice president, university advancement
Executive director, university relations
Executive director, alumni and development programs
Director, public relations
Director, print marketing and communications
Director, web marketing communications
Director, conferences and special events
Executive director, development
Executive director, campaign programs
Director, donor relations and development communications
Director, constituent management
Director, alumni & parent programs
Mary Ann Huser
Richard M. Bellows
D. Mark Helmus
Rachel Stephens Burt
Senior director, corporation & foundation relations
Director, development & alumni services
Director, development –annual giving
Executive director, human resources management
and development, chief diversity officer
Chief information officer, information resources
Director, administrative computing
Director, instructional technology
Director, networks and systems
Executive director, Clowes Memorial Hall
Box office manager
Associate athletic director, internal operations
Assistant athletic director, facilities and events
Associate athletic director, external operations
Associate athletic director, sports information
Assistant athletic director, eligibility and compliance
James S. McGrath
Campus Phone Directory (Prefix: 940 unless otherwise listed)
Admission — graduate and international 8120
Admission — undergraduate 8100
Atherton Union board 8436
Athletic office 9375
Black Student Union 9300
Bookstore — main floor 9228
Bookstore — textbooks 9362
Butler University Police Department (BUPD) –business # 9396
College of Business 9221
College of Education — dean 9517
College of Liberal Arts and Sciences — dean 9224
College of Pharmacy and Health Sciences — dean 9322
Butler Ballet 9346
Programs for Leadership and Service Education 9262
Center for Career Planning and Development 9383
Center for Faith and Vocation 923-7253
Clowes Hall 9696
Collegian (student newspaper) 8813
Commuter association 6566
Computer help desk 4357
Conference and event services 9352
Convenience store, apartment village
Counseling and consultation center 9385
Dance department 9346
DawgNet (online student publication)
Efroymson Diversity Center 6570
Exploratory studies program 9308
Facilities management 9393
Financial aid 8200
Food service 9701
Greek Life and orientation programs 6590
Health and Recreation Complex
Health education/peer educators (PAWS) 8311
Health services 9385
Information Resources 9420
Institute for Study Abroad 9336
International student services 9888
International programs/overseas study 8473
Jordan College of Fine Arts — dean 9231
Learning resource center 9308
Library — Irwin 9227
Library — science 9401
Media Arts 5962
Media center 9928
Multicultural affairs 9381
Mortar Board 6533
Music department 9246
Police department, Butler University 9396
President’s office 9900
Print shop/Campus Impressions 6495
Public affairs 9351
Registration and records 9203
Residence life 9458
Student accounts 9353
Student affairs 9570
Student disability services 9308
Student Government Association 9361
Telecommunications (telephone services) 4357
Theatre department 9659
University police 9396
Victim Advocate (Sexual assault 24 hr. assistance 910-5572
Volunteer center 6006
Welcome center 6528
Yearbook — The Drift 9330
Butler University 4600 Sunset Ave. 940-8000
Indianapolis, IN 46208-3485
Residence Halls and Apartment Complexes
Apartment Village 5026F Boulevard Place 940-6025
Residential College (ResCo) 630 W. Hampton Drive 940-9851
Ross Hall 629 W. Hampton Drive 940-9335
Schwitzer Hall 750 W. Hampton Drive 940-9315
University Terrace 599 W. Westfield Blvd. 940-6800
Alpha Chi Omega
Alpha Kappa Alpha
Delta Delta Delta
Kappa Alpha Theta
Kappa Kappa Gamma
Pi Beta Phi
Sigma Gamma Rho
Delta Tau Delta
Lambda Chi Alpha
Phi Delta Theta
Phi Kappa Psi
Tau Kappa Epsilon
725 W. Hampton Drive
c/o Greek Life
824 W. Hampton Drive
809 W. Hampton Drive
737 W. Hampton Drive
825 W. Hampton Drive
821 W. Hampton Drive
831 W. Hampton Drive
c/o Greek Life
4340 Haughey Ave.
4721 Sunset Ave.
705 W. Hampton Drive
810 W. Hampton Drive
655 W. Hampton Drive
4400 Haughey Ave.
715 W. Hampton Drive
Butler University views academic advising as a significant aspect of the partnership in the education of
students. The Butler student is responsible for seeking adequate academic advice, knowing and meeting degree
requirements, enrolling in appropriate courses to ensure timely progress toward a degree and using resources
the University provides in the advising process.
Each student is assigned a faculty advisor with special knowledge of the area of the major. The advisor
explains and enforces regulations established by the University faculty and administration, especially with
regard to curricular issues. In working with a student to create his/her academic schedule, the advisor guides
the student in choosing those courses that best fit the student’s individual inclinations and needs. Each student
should work closely with his or her advisor to ensure that program requirements are met.
Students are encouraged to consult their advisors not only during registration periods, but also throughout
the year. A student who is having academic difficulty or is uncertain about procedures and regulations
will find the academic advisor ready to help. If at any time a student is unable to get in touch with the advisor
on a matter that requires immediate action, the student should contact the dean’s office of the their college
and ask for assistance. Students who wish to change advisers should consult the dean of their college.
Any student whose academic record does not demonstrate satisfactory progress toward a degree may be
declared academically ineligible. A declaration of ineligibility is not an attempt to deny any rights or privileges
or to punish a student for unsatisfactory performance. It is, rather, an attempt to prevent a student from
spending additional time and money without strong prospects for earning a degree.
A student runs the risk of being declared ineligible if the student:
1. Has gone as many as 24 points on probation in two or more semesters.
2. Has remained on probation for more than two semesters without making any significant reduction
in the amount of probation.
3. Has completed 90 semester hours without achieving the required 2.0 grade point average.
4. Has failed to earn a specified average during any given session after having been informed that
such an average would be required.
5. Has begun a session on probation and has finished with a lower cumulative average than that carried
at the beginning of the session.
6. Has been granted renewed eligibility and has failed to satisfy the stipulation under which
readmission was authorized.
7. Has been admitted on probation or as a transfer student and has failed to earn a 2.00 average
during the first two semesters at Butler.
A student declared academically ineligible will not be readmitted to Butler until at least one full semester
has elapsed. If, after an absence, the student feels that the problems that led to the academic difficulty have
been solved, the student may petition for renewed eligibility by writing a letter to the dean of the college in
which he was enrolled. This letter should be submitted at least 30 days before the start of the session for
which the student wishes to enroll.
The petition will be presented to the administrative committee of the college, which will consider both
the student’s record and the evidence presented in the letter to determine whether or not another opportunity
to enroll seems warranted. A student who has taken any academic work elsewhere during the absence from
Butler also must present a satisfactory transcript for all such work in order to be readmitted. If the administrative
committee concludes that the student has a reasonable chance to redeem the earlier record and earn a
degree, it may grant renewed eligibility — ordinarily with the stipulation that the student must earn a 2.50
average during the first two semesters of further work and must then continue to reduce the probation
through subsequent semesters, in order to remain eligible.
Butler University is an academic community. It exists for the sake of the advancement of knowledge; the
pursuit of truth; the intellectual, ethical and social development of students and the general well being of
society. All members of our community have an obligation to themselves, to their peers and to the institution
to uphold the integrity of Butler University. In the area of academic integrity, this means that one’s
work should be one’s own and that the instructor’s evaluation should be based on the student’s own efforts
and understanding. When the standards of academic integrity are breached, mutual trust is undermined, the
ideals of personal responsibility and autonomy are violated, teaching and learning are severely compromised
and other goals of the academic community cannot be realized.
Students are responsible for being fully aware of what constitutes academic dishonesty; claims of ignorance
cannot be used to justify or rationalize dishonest acts. Academic dishonesty can take a number of
forms, including but not limited to cheating, plagiarism, fabrication, facilitation and interference:
Cheating includes receiving or giving help on papers, experiments, reports, compositions, projects or
examinations without the instructor’s permission. It also includes submitting part of or all of the completed
assignment of another student as one’s own work. Of special note and concern is the use of purchased research
papers. It is a violation of the regulations of Butler University for a student to purchase a term paper.
Cheating is also using unauthorized materials and aids, such as books, one’s own notes or those of another
and calculators during an examination.
Plagiarism is the fraudulent misrepresentation of any part of another person’s work as one’s own. Submitting
any writing, including take-home exams, that does not properly acknowledge the quoting or paraphrasing
of another person’s words, or that fails to give proper credit for another person’s ideas, opinion, or
theory is plagiarism. Any unacknowledged use of sources to which one is indebted including but not limited
to, music, video, audio, theatre projects, compositions, Website and computer software constitutes plagiarism.
Fabrication is the falsification or invention of information or data in reports, lab results, bibliographies
or any other academic undertaking.
Facilitating Academic dishonesty involves assisting someone in an act of dishonesty.
Interference includes the theft, alteration, destruction or obstruction of another student’s work. Interference
may take the form of the theft, defacements or destruction of resources, e.g., library periodicals and
books, so as to deprive other students of information.
The requirements of academic integrity also extend to academic activities involving computers and networks
and unethical/unprofessional conduct specific to academic programs. For more information, refer to
the “Rights and Responsibilities” section of the student handbook, section VI.
A person who violates the standards of academic integrity undermines the values integral to the educational
mission of Butler University. Academic dishonesty is a serious offense, harming both the community
and the perpetrator, and Butler University has, accordingly, adopted procedures for dealing with possible
instances of academic dishonesty (Procedures found in the Rights and Responsibility section).
For most degree programs, a student can complete requirements on schedule by carrying an average of
15 to 17 hours a semester. This, however, is an average, and students are usually encouraged to adjust their
academic loads according to their individual aptitudes, academic situations and extra-curricular commitments.
The maximum academic load is 18 credit hours in a regular semester and six hours in each of the
summer sessions. These limits can be exceeded only with the special written permission of the student’s academic
dean. Hours in excess of 20 in a regular semester will be approved only under the most unusual cir-
cumstances; they also will carry an additional tuition charge at the credit-hour rate published by the business
office. (See “Non-credit” and “Enrichment, Audit for.”)
Graduate students must carry at least nine hours to be considered full-time.
The minimum grade point average required for any degree at Butler is 2.00. Therefore, any student
whose cumulative GPA is below 2.00 is considered “on probation.” The amount of a student’s probation is
indicated in grade points, as the difference between the total grade points the student has accumulated and
the number the student would have if the GPA were 2.00 or C. That is, a student should have at least twice
as many grade points as credit hours; with fewer than that number, the student is on probation the number
of points “short.” Thus, every hour of D puts a student one point on probation and every F, two points;
every hour of B removes one probation point and every hour of A, two points. (See “Grade point average.”)
Excessive probation or continued probation without improvement can lead to a student’s being declared
academically ineligible. Therefore, a student on probation should take all available measures to improve his
or her standing. One usually helpful step is to reduce the academic load; by concentrating on fewer courses,
a student increases the amount of study time available to devote to each and thus improves the chances of
earning the desired grades.
Practices on restricting loads for students on probation vary somewhat from college to college. At the
time of seeking approval of a schedule, the adviser or dean of any restriction will inform the student. The
restrictions are designed not to hamper the student but rather to protect the student’s academic eligibility.
Students may earn advanced placement with credit under any of the following three programs:
1. College Board advanced placement program (“AP Program”)
Students whose high schools participate in this program may receive advanced placement with credit
upon receipt of satisfactory scores on certain advanced placement tests from the College Board. Scores
of four generally merit credit; in a few subjects, a test with a score of three is reviewed by the appropriate
department head. More specific information regarding tests and required scores can be obtained
in the Office of Registration and Records.
2. College Board “college level examination program”
Students enrolled as degree-seeking students who have had their scores reported to Butler may receive
credit for as many as 14 hours for satisfactory achievement on the five CLEP general examinations
and also may receive appropriate credit through the individual subject examinations. More
specific information regarding tests and required scores can be obtained in the Learning Resource
3. Departmental advanced placement
A Butler student who has been unable to take advantage of either the College Board advanced placement
program (AP) or the college level examination program (CLEP) may be placed in advanced courses in
any subject if the department head or senior faculty member in the subject area is satisfied that the student
can perform the work of the advanced course adequately. If the student is granted advanced placement and
seeks credit for the course or courses bypassed, the student should consult the appropriate dean. Credit may
be awarded on the recommendation of the dean and the department head, provided the student has earned a
grade of at least C- in the advanced course. No advanced placement credit is awarded for courses that a normal
high school preparation should enable the student to bypass, such as first-year language or college algebra
Students with a strong background in foreign language study at the secondary level (normally three or
four years of a single foreign language) may be eligible for as much as nine hours of advanced placement
credit upon completion of two foreign language courses (six hours) at Butler. The courses must be numbered
at the 300 level or above, and the student must earn a grade of C or better in both of them to be eligi-
le for advanced placement credit. Placement in 300-level courses is by examination administered by the
Modern Foreign Languages department during the orientation period at the beginning of each semester. For
more information about departmental advanced placement in foreign languages, contact the head of the modern
foreign languages department.
Students who speak and write a foreign language with the proficiency of a native may apply for a proficiency
examination in French, Russian or Spanish. If the application is approved by the dean of the college
in which the student is enrolled and by the head of the Department of Modern Foreign Languages, and if
the results of the examination are deemed satisfactory, the student may receive a maximum of 11 hours of
credit in the language (the nine hours of advanced placement credit described above and two hours of upperdivision
credit for knowledge of the literature of the language).
Students who do not qualify for advanced placement with credit may receive placement in the advanced
courses in any department without receiving credit for the prerequisite courses if the department head is satisfied
that the student can perform adequately the work of the advanced course.
Advancement in the Colleges
Each professional college (business administration, education, pharmacy and health sciences and fine
arts) may set its own requirements for advancement in that college above the minimum standards established
by the University. Such requirements will be set forth in the University Bulletin, and students will be
bound by the requirements published at the time they enter the University.
Audit for Enrichment
This program is for adults with at least a high school diploma interested in not-for-credit learning experiences
for personal or professional enrichment Audit for Enrichment (AFE) students do not receive a grade
or transcript record of course work, they are not considered to be admitted or enrolled as regular students at
the University, nor do they have access to electronic course resources. To apply for AFE status with the University,
students should submit a completed Audit for Enrichment application along with proof of the highest
educational degree received (i.e., final official high school academic transcript indicating date of graduation
or university diploma or verification) to the Office of Registration and Records. The application must be
submitted no later than one month before the semester begins, though individuals cannot actually register
for AFE courses until the first day of instruction when it will be determined whether there are available seats
in the class. There is a non-refundable fee of $100 per credit hour due at registration. Questions should be
directed to the Office of Registration and Records at (317) 940-9205.
Blackboard at Butler
Blackboard is a web-based course management system that instructors may use to provide online resources
for their courses. All courses taught at Butler may be made available on Blackboard should instructors
choose. Tools available include: email, discussion boards, chat, class calendars, grade books and more.
The Butler Blackboard may be accessed at http://blackboard.butler.edu/.
Computer Lab and Classroom Facilities
Butler University supports over 15 student computing facilities, several of which are open 24 hours
during the fall and spring semesters. Standard applications include Microsoft Office, Adobe Creative Suite
and web browsers. All computer labs have access to Butler’s online library resources, high volume laser
printers and network file storage. Most labs are available for use outside of scheduled class time. Visit
www.butler.edu/labs for hours and locations.
Available facilities include:
• Atherton Union – Microsoft Windows and Mac computer lab located on the lower level of Atherton
Union. Open 24-7. Butler ID required for entry.
• Jordan Hall 041, 043, 220 – Microsoft Windows computer labs/classrooms used primarily for
teaching. Open for general use when not scheduled for class. Butler ID required for entry.
• Residence Halls and Apartment Village – All have dedicated Microsoft Windows labs for their residents.
• Fairbanks 148 – Microsoft Windows computer classroom primarily used by Computer Science and
• Fairbanks 152 – Microsoft Windows computer classroom reserved for Computer Science and Software
• Fairbanks 248 – Microsoft Windows digital media classroom used primarily by the School of Journalism.
Open for general use when not scheduled for class.
• Gallahue 037 – Microsoft Windows lab for the Biology department.
• Gallahue 313 – Microsoft Windows lab/classroom for the Chemistry department.
• Lilly Hall 149 – Macintosh computer classroom for the Jordan College of Fine Arts. Open for general
use when not scheduled for class.
• Irwin Library – Microsoft Windows and Mac computer lab open for general use during library
hours. Located on the first floor of Irwin in the reference area.
• Ruth Lilly Science Library (Holcomb Building 202) – Microsoft Windows computer lab open for
general use during library hours.
Students wishing to purchase computers should access the Information Resources website at
www.butler.edu/ir/. This site houses information that will guide you through the purchasing process for
both Apple and Windows computers. Specifications and recommendations are provided. You will also find
information on purchasing discounted Microsoft software through eAcademy. If you have any questions concerning
systems or technical specifications, please contact the Help Desk at (317) 940-HELP (4357).
A maximum of six semester hours of credit may be allowed for correspondence study work taken in an
accredited institution. Both the adviser and the academic dean should be consulted before a student enrolls
for a correspondence course. (See also “Transfer credit.”)
Any degree-seeking undergraduate student with at least 12 academic hours of grade-credit may be placed
on the dean’s list of their college of enrollment if they are in the top 20 percent as determined by the semester
grade point average of all eligible students in that college. Courses taken under the pass/fail option do not
count toward the 12.
Degree, application for
Application for degree must be filed in the registration and records office before the deadline announced
by that office—usually early in September for December graduation, early in January for May graduation
and the first week in June for graduation at the end of second-summer session.
A student completing the degree at a time other than May but wishing to participate in the commencement
ceremony following the conferral of the degree should inform the registration and records office at the
time of degree application.
Although the specific requirements vary considerably according to academic major, every student wishing
to earn a baccalaureate degree from Butler must fulfill the following general requirements:
University Core Curriculum
The core curriculum of Butler University offers a broad general education. In the first year, courses in
English and speech are required. In the sophomore year, an interdisciplinary course on change and tradition
is required. Students also must complete five distribution requirements, a computer literacy requirement, a
writing intensive requirement in an upper division course and two semesters of physical education. A brochure
describing the core curriculum in detail is available in the Learning Resource Center.
Hours and Residence
At least 120 semester hours are required for a baccalaureate degree in liberal arts and sciences and education;
for business administration the minimum is 120 hours; for fine arts the minimum is 136 hours, 147
hours for the physician assistant program, or 170 hours for the area music education degree; and for pharmacy,
212 hours. Of these hours, a minimum of 40 must be upper division (i.e., numbered 300 or
above). The last 30 hours toward a degree must be carried in residence at Butler, and at least 20 of these
must be in the college granting the degree. Exceptions to this requirement may be approved by the dean of
the college involved for reasons deemed valid, provided the student has completed at least 64 hours at Butler
with a cumulative average of at least 2.00.
No more than one associate or baccalaureate degree may be conferred upon a student at one commencement.
Any candidate for a bachelor’s degree who already holds a bachelor’s degree or its equivalent from an
accredited institution must complete a minimum of 45 additional hours at Butler University for the second
degree and must meet all the specific requirements for that degree. If the first degree is earned at Butler University,
a minimum of 30 hours is required for the second Bachelor’s degree.
Two-year Associate Degree
Curricula and total hours vary; all programs require a cumulative grade point average of 2.00, at least 63
hours and completion of the core curriculum.
Grade Point Average
Any candidate for a degree must have a cumulative overall Butler grade point average of at least 2.00 and
must fulfill any additional published grade point requirements for the college in which the degree is to be
conferred. All computed grade point averages are truncated to three decimal places.
Education Records maintained at Butler University
The University maintains several education records that have been initiated by the student (e.g., scholarship
applications, petitions) and others of which the student receives a copy (e.g., senior evaluations,
drop/add forms, responses to petitions). Because the student already knows of such documents, they are
omitted from the list. Documents are open to the student’s examination, and information regarding access to
them is available in the registration and records office. The additional records listed on the following page are
maintained by the University. In cases where copies of a record are maintained in two or more offices, only
the originator or primary custodian of the record is listed. See the “Rights and Responsibilities” section of
the student handbook for more information regarding student privacy rights.
All academic records are available to the president of the University and the provost to examine as necessary
for the overall supervision of the academic program.
Educational Records List
Custodian of records Records maintained Other personnel approved for access
Office of Financial
Vice president for
College of Fine Arts
Director of teacher
Director of university
Cumulative academic record,
earlier transcripts, petition actions
Financial records (listing
All loan, work, grant and
financial aid forms; notifications
of awards; records
are kept for seven years
Records of personal
achievements, student conduct
cases, housing financial
Test scores (SAT, ACT, AP
CLEP), placement credit,
Letters and statements of
University police department
Case reports on reportable
Incidents (e.g., fire, accident
injury, theft, disturbance)
Academic dean, academic adviser, full-time
faculty, student affairs staff, financial aid officefor
checking eligibility progress toward degree,
academic requirements, making of awards
Business office staff, and when necessary collection
agency or, attorney for accounting and securing
payments; financial aid office staff
Director of admission and financial aid office
Student affairs office staff, official members of
student conduct bodies for verification and review
of actions, business office staff, financial
aid office staff
Appropriate senior college dean, registrar academic
adviser, admission officer, for monitoring
credit and progress
Department heads, academic advisers, appropriate
instructors, for guidance
Academic Advisers, for guidance
Dean of education, director and supervisors of
student teaching, employing official of school
corporations, for advising & placement
Vice president for student affairs/deans of student
life/services, student conduct bodies for
appropriate action; business office and insurance
company (if claim involved); Health Services
(if treatment or transportation supplied or
Any student officially admitted to Butler as a degree-seeking first year student will be enrolled in one of
the five colleges offering the student’s academic program of study. Students who are undeclared in their intended
program of study will be enrolled in the College of Liberal Arts and Sciences.
Persons transferring to Butler as degree-seeking undergraduates or converting from non-degree seeking
status will be enrolled in the college offering the student’s major: liberal arts and sciences, education, business
administration, pharmacy and health sciences, or fine arts. Students who do not wish to pursue a degree
(non-degree status) at Butler are under the supervision of the Learning Resource Center.
The transcripts of all undergraduate transfer students will be reviewed by the dean of liberal arts and sciences
for certification of core requirements completed. The administrative committee will address all petitions
for a variance or an equivalency in the core curriculum to the dean of liberal arts and sciences for action.
Subsequent to enrollment and matriculation, any student wishing to change from one Butler college to
another should consult the deans of both the college in which the student is currently enrolled and the college
to which transfer is being requested. The student can consult with their academic adviser on the process
to declare a major, change a major or add a minor to the course of study. Changes of major within a college
should be initiated by consulting the office of the dean of the student’s current college or the Learning Resource
Center. A degree-seeking undergraduate may not convert to non-degree status.
Exploratory Studies Program
Exploratory Studies is a structured program aimed at helping students identify interests, explore academic
options, gain exposure to the career development process, and gather information about careers that
interest them. Students who are undecided or who have multiple interests are encouraged to exercise their
intellectual curiosity through a number of programs and classes designed to help students determine their
own best course of study. In addition, students receive specialized attention from trained academic advisors
who assist the students in their decision-making process. Program services include:
• Developmental academic advising
• Exploratory studies class (LC 103)
• Workshops and guest speakers
• Self assessments
• Assistance in setting up job shadowing and informational interviewing opportunities
• Transitional counseling for students who are in the process of changing majors
LC 103 - Exploratory Studies
This course is specifically designed for first year Exploratory Studies majors. Decision making, selfassessment,
academic exploration and career planning are the foundational components. The class encourages
students to reflect upon assessments, personal values, skills, interests and decision-making styles while being
exposed to various academic fields of study. Students apply this knowledge to investigate suitable career options.
(U)(2) For more information go to www.butler.edu/exploratory/.
Under University regulations a final examination is required of all students enrolled for academic credit
in every course, including students carrying the course pass/fail. The only authorized exceptions are courses
such as independent study, undergraduate tutorial and research, internships and theses.
The dates and times of all final examinations are published in the Schedule of Classes for each session,
so that a student can know at the time of enrollment what the final examination schedule will be. No official
provision exists for arranging a special examination to accommodate a student with a heavy concentration of
examinations on a single day. Wherever possible, therefore, a student wishing to avoid such concentration
should consult the Schedule of Classes before registering and plan accordingly.
Applied music examinations are scheduled for students by the chairperson of the department of music
and in the Jordan College of Fine Arts. The schedule is posted on the main bulletin board in the lobby of
Lilly Hall approximately two weeks before examinations begin.
If a student is unable to take a final examination for reasons beyond the student’s control, the instructor
should be informed immediately so that appropriate arrangements can be made. If convinced that circumstances
warrant it, an instructor may administer a make-up examination to a student who is unable to take
the final examination on the scheduled date. No instructor, however, is authorized to administer a final examination
before the scheduled date. The instructor, the appropriate department head, the student’s academic
dean and the dean of the college in which the course is taught must approve any petition for an exception
to this rule.
Butler is on the standard 4.00 grading system. Upon completing a course, a student is assigned one of
the following grades, with the corresponding grade points:
A 4.00 grade points per hour of credit
A- 3.67 grade points per hour of credit
B+ 3.33 grade points per hour of credit
B 3.00 grade points per hour of credit
B- 2.67 grade points per hour of credit
C+ 2.33 grade points per hour of credit
C 2.00 grade points per hour of credit
C- 1.67 grade points per hour of credit
D+ 1.33 grade points per hour of credit
D 1.00 grade points per hour of credit
D- 0.67 grade points per hour of credit
F 0.00 grade points per hour of credit
W Official withdrawal.
Withdrawal is permitted until the 10th week of a regular 14-week semester (with some exceptions) or
the fourth week of a regular six-week summer session. Students should contact the office of registration and
records regarding withdrawal dates for short session courses. The instructor’s signature is required.
P - Passed (for courses taken under pass/fail option). Semester hours are counted as hours passed but
not for computing grade point average.
NC - Enrollment in a course on a non-credit basis. The student may change from credit to non-credit
until the 10th week of the regular semester, the fifth week of a regular summer session or the second week of
the May session. The instructor’s signature is required.
I - Incomplete. This grade may be assigned by an instructor when exceptional circumstances, such as illness,
prevent a student from finishing all work required in a course. The incomplete must be removed
within the next regular session of the student’s enrollment or within two years if the student is not enrolled
during that time. If the I is not removed within the stated time, the I will be changed to X.
X - Unredeemed incomplete, indicating no credit earned, no hours attempted and no grade points.
A cumulative GPA below 2.00 places a student on academic probation.
Grade Point Average
A significant aspect of any student’s record is the cumulative grade point average. It is a low GPA that results
in probation or ineligibility and a high GPA that leads to the dean’s list or other scholastic awards.
The GPA is computed by totaling all the grade points received for courses graded A, A-, B+, B, B-, C+,
C, C-, D+, D, D- or F and dividing that sum by the total number of academic hours carried by those
courses. For example, if a student has earned six hours of A, three hours of B-, 15 hours of C, three hours
of D and three hours of F, the student’s average would be 2.094.
6(hours) x 4 points
3(hours) x 2.67 points
15(hours) x 2 points
5(hours) x 1 point
29 hours total 67.01 points total
67.01/29 = 2.310 GPA
The final grade in any course represents the instructor’s best judgment of the degree to which the student
has achieved the objectives of the course. Each instructor establishes standards appropriate to the individual
course and is expected to explain those standards early in the semester. Any student unsure of the
grading standards has the right and obligation to ask the instructor to explain them.
Students are expected to attend every meeting of all classes in which they are enrolled. The definition of
excessive absence, as well as the penalty for such absence, may vary with the nature of the course. A student
who is absent and unable to contact professors may request assistance from the Office of Student Affairs but
the office will not excuse a student from class. It is the student’s responsibility to learn and observe the rules
governing each class.
Early term grades
All freshman and sophomore students are sent an early term grade report. These reports are mailed in
the fifth week of the fall and spring semester to the student’s local address.
At the end of each semester, the registration and records posts grades to https://my.butler.edu. The report
shows the grades and GPA for the semester, the cumulative GPA and total hours completed. A student
who sees what appears to be an error in the grade report should immediately call it to the attention of the
instructor or the appropriate dean. Grades are not sent to students who have a hold on their records.
Students in good academic standing are permitted to elect up to a total of four courses from their total
undergraduate hours for pass/fail credit. Courses carried pass/fail may not be counted toward the core curriculum,
the academic major or minor, or any other course requirements specified by the University or the
college in which the degree is to be conferred. The only exceptions are required courses offered only for
pass/fail, such as PE101 or PE102. Courses taken for pass/fail do not count in the grade point average if
passed; if failed, they are counted as F. Upper-division courses passed under the pass/fail option shall count
for upper-division credit if passed. A change from pass/fail to grade credit or from grade credit to pass/fail is
not permitted after the last day designated in the schedule of classes.
If a student passes a course under the pass/fail option and subsequently changes the intended major to
one for which pass/fail credit in the course would not normally be accepted, the course may be counted toward
the new major with the approval of the administrative committee of the college in which the degree is to
The pass/fail option is not available to graduate students.
Repeat grade policy
A student, with the approval of his or her adviser, may repeat a course that is not otherwise repeatable for
credit only once. Upon completion of subsequent attempts, only the second attempt will count in his or her
grade point average. When repeating a course, a student may not withdraw from the course or change the
course credit designation to non-credit unless the student withdraws from the University. This policy shall
apply only to those courses taken at Butler University. The same policy shall apply to graduate students.
Right of appealing a grade
Once a final grade has been reported, it can be changed only upon written request of the instructor and
with the written approval of the head of the department and the dean of the college. Ordinarily only a demonstrable
clerical or computational error will be accepted as grounds for changing a grade.
If a student has good reason to believe that a grade has been improperly assigned for reasons other than a
penalty for academic dishonesty, the student shall first discuss the matter with the instructor. If not satisfied,
the student may appeal to the department head and then to the dean of the college.
If a student has any other complaint about an instructor or a course, he may follow the same appeals
procedure described above. The decisions in all appeals on these academic matters will be advisory rather
Withholding of grades
Any student who has not met any University-related obligations or has not returned academic materials
to the proper library or instructor will not receive end of semester grades or transcripts from the University.
Only the registration and records office is authorized to report grades.
The University recognizes that situations may arise in which a student believes they have been treated
unjustly. All members of the University community should attempt to resolve grievances as soon as possible
as, typically, the opportunity to gather information and for mutually satisfactory resolution is greatest at the
earliest point in time. Students may choose to consult with a member of the student affairs staff to determine
how best to address their concern. Students who are concerned about an academic/faculty issue may discuss
the concerns directly with the instructor, the department chair or the dean of their College. Students who are
concerned about a matter not related to academics/faculty should address them with the director or dean responsible
for the area of concern. If these steps do not achieve a resolution, the student may contact the president,
provost, or vice president for student affairs for assistance. Please refer to specific sections of this student
handbook for more information on grievances involving student discipline, academic integrity and harassment.
The Butler University honors program is open to outstanding entering freshmen and to other students
who have demonstrated their academic ability through outstanding achievement at Butler. The honors program
is University-wide, and students who complete it may earn University honors (cum laude, magna cum
laude, summa cum laude). The top two honors are reserved for students who complete the program.
Students may also earn departmental honors (“honors in ______,” “high honors in ______,” “highest
honors in ______”). These honors are primarily for students whose aptitudes or interests are concentrated
in the academic major. Completion of the honors program is not necessary to earn departmental honors.
For specific information regarding requirements for admission to the program, the nature of the honors
work and the requirements for the various levels of honors, refer to the Butler Bulletin, or visit the honors
program office, Jordan Hall, Room 212C or visit www.butler.edu/honors/.
Information Resources Computing Assistance
The Department of Information Resources, including the help desk, is located on the third floor of the
Holcomb Building. The help desk provides phone, email, web and walk-in support for technology-related
problems. The help desk also provides anti-virus and spyware software free of charge to students. Contact
the help desk by calling (31) 940-HELP (4357) or by sending an email to email@example.com.
Information Technology and Access
Computer labs are available throughout campus and in all University housing. Both Windows and
Macintosh computers are available with a wide variety of software. General computer labs are available for use
by all students at any time not scheduled for classes. See the “Computer Lab and Classroom Facilities” section
for further information.
Internship and Career Services
The Internship and Career Services office sponsors a full complement of services to assist students and
alumni through career exploration and preparation. Students are encouraged to visit the office early in their
college experience to meet the staff and take advantage of the many services available.
Student Employment. The staff assists students in finding part-time campus and off-campus employment.
Approximately 900 students work on campus each year. This office also assists federal work-study
eligible students in locating on-campus or community service employment. Open positions and information
can be found at www.butler.edu/career/.
Career and self-assessment. The office offers options for students interested in assessing their values,
interests, personality style and skills so that they will make informed decisions about academic major and
career choices. The Strong Interest Inventory and the Myers Briggs Type Indicator (MBTI) are administered
and interpreted to assist you in your self-discovery process.
Career Counseling. Specially trained counselors are available to help students through the career decision-making
process. They are a source of valuable information on how students can prepare for academic
and professional development while at Butler. Career counselors can help you with specific job search strategies
along with resume writing, mock interviews and cover letter critiques. Students should make an appointment
through the ICS office.
Internship and Career Prep Program. Throughout the fall and spring semesters, workshops are offered
helping students learn how to develop a winning resume, write a cover letter that gets noticed by employers,
conduct a job or internship search and how to interview like a pro. The workshops are delivered or facilitated
by employers or Butler alumni who will share their expertise. If special programming is required, a call to
the office is all that is needed to initiate such programs.
B.L.U.E. is an electronic job search system to assist students and alumni in finding full-time, part-time
and internship opportunities. In addition, this program offers an alumni module which links students to
alumni from a variety of fields.
Additional Services. Graduating seniors and alumni are eligible to participate in on-campus interviewing
(OCI), the College Talent Recruitment Day (CTRD), Accounting Interview Day (AID) and Teacher
Candidate Interview Day (TCID).
Additional programming will be implemented throughout the academic year to better serve the everchanging
professional development needs of our student population.
The Internship and Career Services office is located in Atherton Union, Room 315. The office is open
Monday–Friday from 8 a.m. to 5 p.m. Visit the website at www.butler.edu/career for information or call us
at (317) 940-9383.
Jordan College of Fine Arts’ Multisensory Learning Facility (MLF) - LH149
"Technologies for Teaching & Learning the Arts"
The mission of this multimedia-rich facility is to design, test and support teaching and learning of the
arts through Jordan College of Fine Arts curricula in dance, theatre, media arts, music, visual arts and arts
Curricular support for students and faculty include web authoring, podcasting and blogging (iWeb,
HTML and Dreamworks), advanced word processing and publishing (MS Office Suite, iWorks, OpenOffice
and Quark), graphic media scanning and editing (AdobeCreative Suite), digital and analogue audio
multi-track recording and editing (ProTools, Logic and Garageband), digital video input, multimedia
authoring (Final Cut Pro and iMovie), MIDI notation (Sibelius and Finale), MIDI sequencing (Band In A
Box. Live Lite), theatre lighting and computer assisted design (VectorWorks), ballet studies (Life Forms),
play writing (Final Draft), marching band and drill editing, and selected computer assisted instruction
(CAI) and internet communications technologies (ICT) applications.
JCFA’s Multisensory Learning Facility supplies 100baseT Ethernet to each station, 802.11g wireless access
throughout Lilly Hall for student and faculty laptops, and SmartMusic for advanced applied studies.
The MLF is equipped with video capture via digital card readers and MiniDV cameras, digital scanning,
large-screen projection, audio amplification, video conferencing via Skype, iChat/AIM and workstation management
via Apple Remote Desktop.
To better assist with the above tasks, we also provide resources and advice regarding storing and retrieving
large digital files using external hard drives, iPods, CD burning and DVD burning.
This facility is designed and directed by Dr. Tim Brimmer, with support from graduate assistants, lab
managers and trained assistants who staff this facility 60+ hours per week throughout the academic year. Additional
curriculum support is available for faculty by appointment. Suggestions for improving the use of
this teaching and learning facility are welcomed and encouraged. For more information, go to
Students who have successfully completed ME345/545: EXPLORING THE DIGIAL ARTS or its
equivalent may be eligible for employment as MLF staff. Those who are interested should first apply at the
Center for Career Planning and Development and then contact Dr. Brimmer firstname.lastname@example.org.
Hours of Operation
When not serving as a classroom, the MLF is open for students and faculty for creative, artistic and academic
purposes. MLF open hours may be viewed at
http://ical.mac.com/tbrimmer/MLF%20Open%20Hours/. Subscription to the Multisensory Learning Facilities’
schedule of classes and weekly open hours is available at
Note: Use of this facility for academic or artistic purposes other than described above, however worthwhile, is a
lower priority, and will be allowed only as time, space and staffing permit. Use of this facility and its resources for
non-academic and non-artistic purposes is strictly prohibited.
Learning Resource Center
The Learning Resource Center (LRC) is a coordination site for services, programs and resources that
promote academic success for all students of Butler University. The LRC is committed to supporting and
guiding students as they strive to reach the highest standards of academic excellence. Students are encouraged
to take advantage of these resources and services early in their academic careers to increase their prospects for
All services are available free of charge to Butler students and include the following:
Academic Success Workshops
The LRC staff is available to assist all Butler students in further developing and enhancing skills that
promote academic success. The LRC staff works with students on skill development both individually and in
a group workshop format. Workshop topics may vary from semester to semester but generally include the
• Transition to Success!
• Enhance Your Memory!
• Prepare for Exams!
• Study Habits that Work!
• Read Effectively!
• Review Notes Effectively!
• Take Charge of Your Time
The workshops provide students with a comprehensive battery of strategies and techniques can assist in
meeting the unique demands of college-level academics. Workshops may be offered in University housing
units, Greek houses and to any student group upon request. For a current schedule of workshops please visit
the LRC website at www.butler.edu/learning/.
LC 100 – Becoming a Master Student
LC100 is a pass/fail, no-credit course that is open to all Butler students. This course is designed to offer
students tools and techniques that will enhance their academic success at the college level. Topics will vary
according to section but may include organization and time management, developing a study plan, effective
reading, memory enhancement, effective note taking and exam preparation.
Academic Success Coaching
Academic success coaching sessions are available to any Butler student interested in enhancing and refining
academic skills. Students will gain insight into areas of academic strength and will identify strategies to
address areas of academic concern. Students will work collaboratively with their academic success coach to develop
a plan of action to improve academic performance. Students will learn strategies and techniques to aid
in approaching their coursework in an active, engaged and intentional manner.
Butler students have access to multiple resources that can assist with course work. Through departmental
study tables and individualized peer tutoring, students have the opportunity to interact with peers who have
previously mastered the material and understand the difficulties that each subject presents.
Study tables are group walk-in tutoring sessions that meet at a specified time and place on a regular basis.
Study table sessions are to be coordinated by each respective department and students are typically notified
of the schedule within the first two weeks of each semester. This service is staffed by student moderators
who have been chosen by the faculty based on their performance in the subject area. Students may come and
go freely from study tables and while they are there they have access to the student moderator for questions
and assistance. The study table program is available in a variety of academic disciplines. Study table schedules
are available to students via their professors and the LRC website (www.butler.edu/learning/), as well as
in the LRC office (Jordan Hall 136).
Individualized peer tutoring is coordinated through the LRC and requires the recommendation of the
course instructor. Individual tutoring allows the student to meet one-on-one with a qualified and recommended
peer tutor. This service is provided on an as-needed basis and is offered to the student for a limited
time. Before requesting an individual tutor through the LRC the following conditions should be met:
• A recommendation from the instructor of the course is required.
• Student must be attending all classes and labs.
• Student must be completing all assignments to the best of his/her ability.
• Student must be attending departmental study tables if available for the
• Student must be working with course instructor during office hours.
If the student has met the above conditions, the LRC will pay for the service. In most cases, individualized
tutoring is limited to one to two hours per week for a limited number of weeks, depending on individual
By promoting students’ mastery of research techniques, information resources and critical thinking, the
Butler libraries work in partnership with the faculty to realize the University’s educational mission. There are
two campus libraries: Irwin Library includes business, liberal arts, music and fine arts resources as well as
the special collections, rare books and University archives room and the education commons (which houses
education books and journals as well as children’s and young adult literature collections). The Ruth Lilly
Science Library, which is located in the Holcomb Building, supports studies in pharmacy, physical and biological
sciences, psychology, mathematics and computer sciences. Individual study tables, group study
spaces and lounge-type reading areas are available at both locations.
The libraries provide access to information through online and print formats. Online resources include:
the Butler libraries’ catalog; approximately 25,000 online journals and magazine titles; and over 150 citation
and full-text databases for locating journal articles, books, and statistical and government information. These
resources are accessible on campus and off campus. Both libraries support wireless access, PC computer labs
(Irwin also provides Macs), printing and laptops for in-house check out. For students working on multimedia
projects, Irwin’s rich media room provides space and equipment where students can record and edit
audio and video presentations.
Students are especially encouraged to take advantage of the following services available through Butler libraries:
• Individual research assistance from librarians is available through walk-up assistance at Irwin’s information
commons desk and the science library servicedDesk. Students also can work with librarians
through instant messaging: www.butler.edu/library/ask/, email: email@example.com, phone: 940-
9235 and by appointment. Students are encouraged to work with the librarian assigned to their major
area of study; a listing of librarians and the colleges and departments that they work with is located
• Irwin’s information commons desk is a student-staffed service point where students can get help
with basic information inquiries, research questions and technology needs. Student staff can provide
support with: online catalog and database searching; locating both online and print materials; software
applications such as Blackboard, e-portfolio, and MS Office; audio and video recording and
editing; and scanning and printing needs.
• Interlibrary loan and document delivery services provide access to books, articles and media materials
not available at the Butler libraries. Interested students should inquire at any of the libraries’
service desks or http://www.butler.edu/library/research/interlibrary-loan-(ill)/.
• Electronic reserve readings are available via password through the library website and provide supplemental
course materials that professors have designated for use by specific classes. In addition, reserve
collections of print materials are provided at the circulation desks of each library.
• A listening/viewing facility with individual and group study areas is available in the Irwin Library.
Both libraries contain a collection of CD, DVD and video recordings that support their respective
disciplines. Irwin also houses a number of audio recordings and supports audio streaming. Most of
these items represent classical music, opera or dance, but materials covering musical theatre, jazz,
drama and classic films also are available and may be used by any Butler student.
• The student disability services room (Irwin 206) is available to Butler students registered with Student
Disability Services (SDS). Please contact the front desk to check out the key. Assistive technologies
within the room include a Kurzweil 3000, Dragon Dictate, Inspiration 8, FlameReader
and ZoomText 8, as well as a Magnisight page magnifier. For further information concerning these
technologies or any other assistive technology on campus, please contact Rob Hartman, assistive
technologist for SDS, at firstname.lastname@example.org.
• Subject resource guides, named LibGuides, categorize and list resources in specific subject areas and
are developed by the librarians. LibGuides serve as the gateway to resources surrounding the various
disciplines and are the place for students to start their research process: libguides.butler.edu/.
For additional information about Butler Libraries’ hours, services and policies, visit
During the fall and spring semesters full-time degree-seeking students may register, with the approval of
the department head or dean whose subject matter is involved, for a maximum of two courses per semester
on a non-credit basis without additional tuition. Students should register for the special non-credit courses at
the end of the registration period. Courses carried as non-credit are not counted in the total academic load as
The Office of Post-Graduate Studies is designed to assist students in making informed decisions about
pursuing a graduate or professional school education. Students who are interested in careers in law, medicine,
dentistry, veterinary medicine, physical therapy and other post-graduate programs are strongly encouraged
to make regular use of the office of post-graduate studies, located in Jordan Hall, Room 212. Students
receive one-on-one advising concerning the admission application process, professional school entrance examination
preparation, personal statements and choosing appropriate graduate or professional schools. The
office maintains a resource library containing entrance examination preparation and application materials,
placement information, career-oriented publications, graduate and professional school program guides and
advising information. The office also assists in preparing faculty committee letters for admission to medical
school and other health professional programs.
Pre-Law Society. This organization, depending on students’ interests, sponsors a variety of activities
and programs, such as informal panel discussions with practicing attorneys, trips to observe trials and administrative
hearings and participation in the Chicago Forum, a two-day workshop attended by a large
number of representatives of American Bar Association approved law schools from across the United States.
Butler University Mock Trial Team. Students prepare a court case, either civil or criminal, and compete
in invitational, regional and national tournaments sanctioned by the American Mock Trial Association. Students
learn the skills necessary for a trial attorney including how to conduct direct and cross-examination of
witnesses, how to present an opening statement and closing argument and the rules of evidence. Students on
the team may compete as an attorney or witness. Mock trial is an ideal activity for students interested in acting,
debate or the trial process. Academic credit may be sought for participation on the team.
Pre-Health Society. This organization provides assistance to pre-professional students interested in careers
in the health sciences by increasing communication among pre-health profession students, offering opportunities
for students to talk and work with health care practitioners and opportunities to volunteer in the
local community. The Pre-Health Society sponsors student attendance at conferences, organizes shadowing
experiences and conducts a weekly speaker series showcasing area health care professionals.
Pre-Dental Club. This organization helps students interested in careers in dentistry with dental school
admission, providing tours of dental schools and hosting individuals from the Indiana University School of
Dentistry (IUSD), along with other IUSD alumni and students, for informational panels. In addition, the
Pre-Dental Club provides its members with volunteer opportunities at the Theodora House for women.
Shadowing experiences and research opportunities. Shadowing and networking opportunities with area
legal and health professionals are available. Students may receive grants to work with faculty mentors in the
Butler Summer Institute or may undertake individual research projects with faculty mentors.
Programs for Overseas Study
Butler University encourages students to study in international settings as part of their academic experience.
Students may choose to study for a semester, year or summer vacation period. All students who wish to
study abroad must apply through the Center for Global Education. Interested students may study abroad
during their sophomore and junior year and possibly their senior year if their academic dean approves their
petition to intrude upon their final 30 hours at Butler.
The Center for Global Education provides study abroad advising, organizes pre-departure and reentry
sessions and maintains Butler’s list of approved programs for overseas study. This list of overseas study opportunities
offers a wide variety of options to Butler students interested in studying abroad during the academic
year. All programs on the list meet Butler’s high standards for academic excellence. Students are expected
to select their overseas study program from the approved list. The programs fall into two broad categories:
reciprocal exchanges and study abroad, in addition to some of Butler’s own programs. For more
detailed information about study abroad, please contact the Center for Global Education in Jordan Hall,
Room 212, 940-8473 or visit our website at www.butler.edu/global-education.
Reciprocal Exchange Programs
Reciprocal exchanges provide an opportunity for Butler students to attend carefully selected partner universities
abroad while students from those universities attend Butler, on a one-for-one basis. Some of these
exchange opportunities have been developed by Butler; others are available through the International Student
Exchange Program (ISEP). The University’s faculty and study abroad advisor will work closely with individual
students to select the program that best fits each student’s academic and personal development needs.
Butler has established reciprocal student exchange relationships with several premier universities in
other countries including Australia, New Zealand, Canada, The Netherlands, Germany, France, Chile,
Hong Kong and Peru. A wide range of courses are available at the partner universities in areas such as business,
education, languages and cultural studies and many other disciplines in the arts and sciences. Students
also have access to the comprehensive services available to all students attending the University as well as the
continued support provided by the Center for Global Education.
Butler is a member of the ISEP headquartered in Washington, D.C. ISEP is a worldwide network for
international education, consisting of over 250 institutions from more than 35 different countries, through
which students may exchange on a one-for-one reciprocal basis. Each student Butler sends to an ISEP member
institution receives tuition, room and board and other benefits as defined by the hosting institution.
Since ISEP is a totally integrated program, students studying in countries where the language of instruction
is not English must prove sufficient language proficiency before Butler will accept their application for approval
to study abroad.
Study Abroad Programs
Butler University has been fortunate to have a cooperative agreement with the Institute for Study Abroad
(IFSA-Butler), founded on Butler’s campus in 1988. IFSA-Butler is one of the main study abroad program
providers for Butler students. The organization annually sends 3,500 students from 400 U.S. universities
to more than 90 universities in Argentina, Australia, Chile, Costa Rica, Cuba, England, Mexico, New Zealand,
Northern Ireland, Republic of Ireland, Scotland and Spain.
IFSA-Butler is a separate service organization and helps students through the application process, assists
with travel plans, arranges overseas housing and advises on a variety of related issues. In addition to the Indianapolis
office, IFSA-Butler maintains fully staffed offices in each country where it has programs. The
overseas offices conduct student orientations, sponsor excursions and provide various student services. All
grades earned through an IFSA-Butler program are posted to an official Butler University transcript.
In addition to IFSA-Butler, students may also select their overseas study opportunity from programs offered
by over 15 other colleges, universities and well-respected study abroad organizations. All provide a
wide range of student services and give careful attention to safety and security issues. Approved programs
represent a broad range of geographic regions. Educational opportunities may be classroom based or experiential,
including internships or service learning.
Butler Semester in Spain Program
Butler offers a faculty-led program at the University of Alcalá de Henares each fall term. Butler students
are able to take an entire semester’s load of 12 credits that can be applied toward the Spanish major and minor
or can count as electives. All participating students take one course with the Butler faculty director, while
the rest are taught by professors at the University of Alcalá de Henares in courses designed for non-native
speakers of Spanish. Students with superior Spanish language skills can petition to enroll in University
courses for native Spanish speakers. The program includes guided excursions to other regions of the Spain.
All students live with carefully selected Spanish families, thus enriching their opportunities for cultural immersion.
Students must have completed two 300-level Spanish courses in order to be eligible for the program.
GALA – Global Adventures in the Liberal Arts
Butler’s Center for Global Education, in partnership with Butler faculty, organizes a traveling study
abroad program that provides up to 20 students the opportunity to spend an entire semester traveling while
taking four Butler core classes. The location for GALA differs by semester. The classes, taught by Butler professors,
will be a blend of classroom and on-site lectures, discussions, site visitations, written assignments
and exams. The spring 2010 program will take place in Florence, Paris, London, Scotland and the English
lake district. The fall 2010 program will take place in Latin America, traveling from Panama, through Costa
Rica and Nicaragua to Mexico. The group will spend from two to six weeks in each location, which will allow
students time to explore the sights and sounds of their various settings.
Tuition and Financial Aid Applicability for Study Abroad
In most cases, federal and state aid will apply to study abroad costs if the student is currently receiving
aid. Students who study abroad will pay Butler University tuition during their semester(s) abroad. Those
who participate in approved study abroad programs may apply 50 percent of their Butler institutional financial
aid toward their tuition for their study abroad semester(s). Those who participate in reciprocal exchange
programs — through Butler’s bilateral exchanges or ISEP — may apply 100 percent of their Butler institutional
financial aid to their tuition for their semester(s) abroad.
Registering for Classes
Early in November and March, your registration appointment time will be posted on
http://my.butler.edu/. Please check this day and time.
You will have access to look at your current transcript and advising audit through http://my.butler.edu/.
At your advising appointment discuss your schedule for the next semester. You will be able to register for
classes using my.butler.edu when your registration appointment opens. Registration priorities are established
based on completed coursework – those students closest to completion of their degree have the highest
priority. Appointments will begin after advising for the semester is complete. Appointment times for all students
will be scheduled Monday through Friday for two weeks. Hours of the help desk will be posted on
All registrations in applied music must have the approval of the dean of the Jordan College of Fine Arts.
If your schedule includes an arranged course you must secure a permission number from the department
head or dean. You will use this permission number to register for applied music courses.
New student procedures for early registration
Freshmen will be assigned an advising/registration appointment by the Learning Resource Center.
Transfer students will be assigned an advising/registration time by their college of enrollment. Graduate stu-
dents may register during any published registration period; they will receive a final schedule with their billing
statement. Non-degree students may register following the last group of freshmen.
Registration and course changes will be held according to the schedule published prior to the first day of
All students should note carefully the advising and registration dates, published in the Schedule of
Classes, especially the deadline for registration and course changes. Beyond that published date, no student
is permitted to enroll, to add a course (except for independent study and non-credit courses) or to change
registration in a course from grade to pass/fail or vice versa. Registration or changes of registration in applied
music require approval by the dean of the Jordan College of Fine Arts.
Registration and Withdrawals, changes of
Any change of schedule after open registration concludes — such as adding a course, dropping a course
or switching from grade to pass/fail or from credit to non-credit — is initiated by the student in consultation
with the academic adviser. Upon obtaining the adviser’s approval, the appropriate form must be turned in to
the registration and records office. The effective date of the withdrawal is the date it is received and processed
by the registration and records office.
Except for withdrawal from a course, change to non-credit or change to or from pass/fail, no changes of
registration are permitted past the deadline published in the Schedule of Classes (ordinarily the end of the
first week of the semester). For each term, the registrar publishes a deadline for withdrawing from a course
with a grade of W. Prior to that date a student may switch to non-credit or withdraw from a course without
any academic penalty. After that date (usually about three weeks from the end of the semester), no changes
are permitted in a student’s schedule. It is the student’s responsibility to learn and observe the published
Changes of registration in applied music require approval by the dean of the College of Fine Arts.
Athletic competition requires a considerable commitment of time and energy. Academic responsibilities
are considered the highest priority for student athletes attending Butler University. Student athletes should
refer to the latest edition of the student athlete handbook for more information or see the assistant athletic
director for compliance (940-9630) for additional assistance.
Student Disability Services
Butler University is committed to treating all members of the University community, including students
with disabilities, in an equitable manner. To this end, the University provides accommodations and
support services for qualified students with documented disabilities. Physical and/or academic support may
be arranged if the need to provide services is substantiated by written documentation from an appropriate
Documentation must be submitted to the director of student disability services before requests for accommodations
can be considered. To obtain further information regarding policies and procedures or to
discuss questions and concerns, please contact student disability services in Jordan Hall 136 or at 940-
9308. You may also wish to access information online at www.butler.edu/disability/.
One problem that students may face is what to do between classes with not enough time to go home but
too much time to waste. In addition to Irwin and Lilly libraries, here are some places to study on campus:
• The C-Club (Atherton Union).
• The Jordan Hall lounge (Jordan Hall, Room 339). Recently remodeled, the lounge has comfortable
seating, vending machines and a microwave oven.
• The foreign language lab (Jordan Hall, Room 391). The lab is a quiet, comfortable study area with
access to several computers. Foreign language films, magazines, satellite T.V. stations and instruction
tapes are available for students who want to study a language.
• A study lounge in the lower level of Atherton Union next to the Efroymson Diversity Center
The official student academic record is kept in the registration and records office. The student must make
any request for a transcript of the record in writing to the registration and records office. Students may view
their transcript at my.butler.edu. To protect the student from an unauthorized person obtaining a transcript,
telephone requests will not be honored. Currently enrolled students may have up to five unofficial transcripts
without charge; in the semester a student applies to graduate, and for one year after that application,
the student may have official transcripts free of charge up to a limit of 25. There is a fee for all other transcript
requests. No transcript will be issued if there is a “hold” on the record because the student has not
fulfilled financial obligations or has failed to return University property.
Occasionally a student pursuing a degree at Butler may find it necessary or desirable to take academic
work elsewhere—usually during a summer session at a school near the student’s home. Any student planning
to take work elsewhere for credit to be applied toward a Butler degree should note carefully the following
procedures and regulations:
1. Approve in advance: Course selections and schools must be approved in advance if the student
wishes to ensure that the credits will be accepted. The student should obtain from the school he
plans to attend a “guest” or “transient” student application and catalog with adequate descriptions of
the courses selected and should bring these to their academic dean. If the student is in good standing
and the requested courses are acceptable, the dean will so certify on the transient student application
and will note on the student’s record the fact that the courses have been approved for transfer
credit. The student, of course, will ordinarily wish to consult the adviser when selecting courses.
2. Transcript to Butler: The student must request of the registrar at the school of guest enrollment that
a transcript be sent to the registration and records office at Butler. Early in the next semester, the
student should stop at the registration and records office to verify receipt of the transcript. The registrar
will post the credit on the student’s record.
3. Minimum grade: Butler will grant transfer credit only for courses passed with grades of C- or better.
Grades earned elsewhere are not computed in the Butler cumulative GPA, which is the average
of grades earned at Butler. One should, however, earn the highest grades possible, even as a transient
student. Later, when applying for graduate or professional school or for a position, the student
will be asked to submit transcripts from all institutions previously attended; grades earned at other
institutions could affect the disposition of the application.
4. Transfer credit will not be granted for any course that duplicated one passed at Butler. A grade at
Butler cannot be replaced with a grade earned elsewhere.
5. Credits earned at an institution that is on the quarter system will be converted to semester hours at
Butler. Three quarter hours equal two semester hours at Butler.
If it becomes necessary to withdraw completely from Butler for reasons other than medical, a student
should confer at once with the dean of the appropriate college who will initiate the complete withdrawal. The
form must be taken to the office of registration and records before the withdrawal is official. If a student seeks
a withdrawal for medical reasons, he/she should contact the office of vice president for student affairs. As the
University health officer, the vice president for student affairs will review the applicable documentation and
offer a recommendation to the dean of the appropriate college who will initiate the complete withdrawal.
Stipulations may be imposed for future re-enrollment.
Instructors should be informed personally of the student’s withdrawal. In the case of suspension, expulsion
or other officially directed involuntary withdrawal past the deadline for withdrawals, instructors will
report W or F, reflecting the student’s standing on the date of the directed withdrawal. Upon a complete
withdrawal within the first five weeks of a regular semester, a partial refund of tuition will be made in accordance
with a sliding scale published in the Schedule of Classes. (See “Refunds.”)
Students who choose to withdraw from Butler are asked to complete an exit interview with someone in
the student affairs office (200 Atherton). Students can call 940-9570 to arrange for a short exit interview.
Atherton Union (AU)
Atherton Union is the focal point of many activities on campus and oversight of the building is the responsibility
of the Programs for Leadership and Service Education (PuLSE) office (Atherton Union, 101).
The union houses the volunteer center, bookstore, the Marketplace dining room, the C-Club, Starbucks
Café, the Reilly Room, quiet study lounge, 24-hour computer lab, a student lounge area and several meeting
rooms. The offices of the vice president for student affairs, PuLSE, Efroymson Diversity Center, residence
life, Greek life and orientation programs, University bands and spirit programs and the office for internships
and career services are located in the union. Several student organizations such as Student Government Association
(SGA), off-campus student organization, panhellenic association and interfraternity council, the Drift
yearbook, YMCA, black student union, DEMIA, Butler Alliance, Latino Unidos, ASIA, Voices of Deliverance,
International Club, Dawg Pound and ECO also make their home in the union.
Bulletin boards are located throughout the building to keep students informed about campus events.
Check these boards for up-to-date information on campus activities and functions. The PuLSE office staff
must stamp all notices to be posted, with the exception of employment opportunity notices, which must be
approved by the office for Internship and Career Services (AU 315). Please see the sign posting policy on
If there are facility issues or problems with the union, please report them to the PuLSE office at 940-
9262. In the case of an emergency please contact BUPD at 940-9396.
A Chase bank machine is located in the south end of the C-Club, near the convenience store. An Indiana
Members Credit Union bank machine is located in Jordan Hall near the post office.
Band and Spirit Programs
In cooperation with the campus spirit program, the University bands department provides bands for
University-wide events, off-campus University relations’ events and athletic events. The Butler University
Marching Band (BUMB) and the Butler University Basketball Band (BUBB) are part of 'the spirit center of
the Butler campus" and interested students are encouraged to participate. For information contact the University
athletic band office in Atherton Union, 316, call the band office (940-9876) or visit the band website
In cooperation with the University band department, the campus spirit program encourages all students
to get involved in "the spirit center of the Butler campus" by supporting Butler University and Butler athletics.
The spirit programs advise and coordinate the Butler University cheerleaders and the BU mascots. Information
is available from the spirit programs office in the Atherton fitness center, by calling 940-9623 or
by writing spirit coordinator Jamie Westfall at email@example.com.
Butler University has placed bike racks at several campus locations. Faculty, staff and students who ride
bikes on campus are encouraged to use and lock theirs bikes to one of the existing bike racks. Bikes should
not be chained or locked to trees, handrails, benches, light poles, etc. Bikes that are locked to anything other
than a bike rack will be removed and held in a secure location for the owner to claim. Damage to a lock or
chain resulting from the removal of a bike from an unauthorized location will be the responsibility of the
Registering bicycles with BUPD reduces the chance of theft and increases the chances of recovery if lost
or stolen. Registration can be done Monday–Friday 8:30 a.m.–4:30 p.m. at BUPD, 525 W. Hampton
The Butler bookstore, located on the second level of Atherton Union, stocks Butler mementos, general
books, reference materials, clothing, stationary supplies, gifts, greeting cards and candy and academic supplies.
The textbook department on the lower level of Atherton Union carries all textbooks, music and pharmacy
Regular Hours for the Bookstore:
8:30 a.m.–7:30 p.m.
10 a.m.–5 p.m.
Textbook Department Hours:
8:30 a.m.–5 p.m.
Saturday and Sunday closed
Special Summer/Break Hours:
Monday – Friday 8:30 a.m.–5 p.m.
Saturday and Sunday closed
A policy on access to buildings has been established to ensure that University facilities remain open in a
safe and secure manner. Buildings are open until 11 p.m. during the fall and spring semesters. These hours
may vary during scheduled University holidays.
Butler University Police Department (BUPD)
The purpose of BUPD is to maintain a safe and secure environment for the University community.
BUPD is responsible for ID card issue, parking services, risk management, emergency response planning,
crime prevention, investigation of criminal activity, incident response and patrol activities. It also assumes
responsibility for providing assistance in emergency situations, including fire, ambulance and police services.
The phone number for BUPD is 940-9396 or, in case of emergency, 911 from a campus phone.
BUPD is located at 525 W. Hampton Drive, across the street from Ross Hall, to the east.
Clowes Memorial Hall
Clowes Memorial Hall is recognized as Indianapolis’ finest performing arts facility and has been since its
historic opening in 1963. Each year, Clowes presents an eclectic season of events (known as Clowes Presents)
ranging from modern dance, jazz, popular music and international performances. Clowes is also home to
performances from the Indianapolis Opera, Butler music ensembles, Butler Ballet, the Diversity Lecture
Series, Broadway Across America Indianapolis and countless comedy tours, concerts and theatrical productions.
Formal commencement ceremonies are held for the May graduation. Candidates are required to attend
the commencement exercises in academic attire, which can be purchased in the bookstore for the occasion.
Butler University’s convenience store is located at the Apartment Village. The store features a variety
of groceries, health and beauty aids, bottled beverages and snacks. For your convenience, use
your flex dollars, declining balance dollars (“Dawg Bucks”), MasterCard or Visa.
Copiers are located in all libraries, the lower concourse of Jordan Hall (west end basement), lower level
of Atherton and in all residence halls. Copies are 10 cents each. You also have the option of using a copy
debit card. You may purchase a card from the encoding machines located on the first floor of Irwin Library
by the reference desk. The cost is $1 each (charges are reviewed periodically). You then reinsert the card into
the encoding machine and deposit the amount of money you want to have encoded on the card ($1, $5,
$10, $20). The copiers will automatically debit your card each time you use it. The cost per copy is seven
cents. The copiers will accept coins as well as cards. See the copy center manager for further details.
Copies also can be obtained in the copy center, Campus Impressions, located in the Holcomb basement,
Room 23. Campus Impressions provides a variety of printing and copy related services. Please call 940-
6495 for more information. All electronic files can be sent to firstname.lastname@example.org. CD’s and jump drives
must be left for output.
Counseling and Consultation Services (CCS)
Counseling and Consultation Services (CCS), located in the Health and Recreation Complex, Room
120, provides individual and group therapy to currently enrolled students. Students use our service for a
wide range of concerns, including relationship problems, test anxiety, stress management, grief, anxiety, depression,
substance abuse and eating and body image difficulties. Students may also call or come in to simply
consult with us on a mental health related topic. All services are strictly confidential to students who are
over the age of 18 (with some exceptions) and may be utilized by students under 18 with parental consent.
CCS works on a short-term therapy model which means most student concerns can be addressed in eight
to10 sessions. Students requiring longer-term therapy are encouraged to secure services off campus. CCS
does not have a psychiatrist on staff.
CCS is staffed by licensed psychologists and also by closely supervised pre-doctoral and master’s-level
interns. Most students generally attend counseling for an average of eight sessions annually. Students are seen
on the hour by appointments and can be scheduled more immediately for emergency or crisis appointments.
To schedule an appointment for counseling or a consultation meeting for information gathering, please call
940-9385 between 8 a.m. and 5 p.m.
In case of an emergency, call the center, tell the receptionist it is an emergency and ask to talk with a
therapist. If you have an emergency when our service is closed, please call BUPD at 940-9396 and ask to
speak with the on-call therapist. You may also contact the Crisis and Suicide Intervention Service at (317)
251-7575 if you prefer off campus assistance. Students in crisis may also go to a local emergency room for
Alcohol and Other Drugs Service
Our services are designed to respond appropriately and effectively to persons seeking help for problems
associated with alcohol and other drug abuse. This includes persons who may have a family member or
friend who is abusing alcohol or other drugs. CCS can assist with services for court-mandated treatment or
legal recommendations. Additionally, the CCS staff will help students connect with treatment options provided
by off campus providers. Students are responsible for costs for all referral services received off campus.
Alcoholics Anonymous (AA) meetings are held at CCS on Fridays at noon and Al Anon meetings are held at
CCS on Mondays at noon. Students seeking Al Anon or AA meetings can also attend meetings 365 days a
year at the Carvel Club, 4627 N. Carvel Ave., Indianapolis, IN 46205, (317) 255-0037.
All interactions are handled on a confidential basis since the center deals with problems of a private and
sensitive nature. No information about a person’s use of our service may be shared with anyone outside of
our service unless it is dictated by Indiana State law, for example handling unreported incidents of child
abuse, or the person has provided permission to do so. When providing consultations to students, faculty
or staff, the CCS staff may ask for permission to share any information resulting from a consultation discussion
if it is to be used on behalf of another student or other parties.
The University dining services office is located on the main level of Atherton Union, Room
110. Butler University students, faculty and staff may purchase Dawg Bucks and use them to purchase
meals and snacks in the dining rooms, C-Club food court, Starbucks, Zia Juice bar and the
convenience store. An additional five percent is added to your account with each deposit of $50 or
more. Visa and MasterCard are accepted. Orders can also be made online at
Residential Dining Rooms
The residential dining rooms are located on the second level of Atherton Union and the main
floor in the Residential College. In these “all you care to eat” settings is a wide variety of options
from which to choose, including hot entrees, salad bar, soups, deli, grill, vegetarian selections and
desserts. You have the option to purchase an unlimited, 290-block, 240-block and 180-block meal
plan. For more information, contact the residence life office at (317) 940-9458. Meals for guests
may be purchased at the entrance to the dining rooms.
C-Club Food Court
Located in the lower level of Atherton Union, you may enjoy the following: Papa John’s Pizza,
Grill Works and Montague’s Deli. Sushi, salads, sandwiches, snacks and beverages also are available
for quick grab n’ go. For your convenience, use your flex dollars, Dawg Bucks, MasterCard or Visa.
Starbucks is located on the north end of the Atherton Union just past the bookstore. The Butler
University location was the first Starbucks to open in the Indianapolis area. It has a cozy, contemporary
atmosphere that offers a quiet setting in which to enjoy friends, food and service. For your convenience,
use your flex dollars, Dawg Bucks, MasterCard or Visa.
The juice bar is located in the Health and Recreation Complex. The juice bar features an array of
freshly squeezed juices and smoothies. Coffee and selected grab n’ go products are also available. For
your convenience, use your flex dollars, Dawg Bucks, MasterCard or Visa.
Butler University’s convenience store is located in the Dawghouse at the Apartment Village. The
store features a variety of groceries, health and beauty aids, bottled beverages and snacks. For your
convenience, use your flex dollars, Dawg Bucks, MasterCard or Visa.
Theatre department productions - For ticket or audition information, contact the theatre department
box office in Lilly Hall, Room 130 or call 940-9247.
VIP movie passes - AMC, Regal/United Artists and Kerasotes Theaters movie tickets may be purchased
for $7 in the PuLSE located in Atherton Union, Room 101.
Clowes Memorial Hall - Butler students may subscribe to the Clowes Presents season or purchase single
tickets to individual events at a discount. For more information on discounts available to Butler students,
on campus or off campus call (317) 940-6444 or log on to www.cloweshall.org/butler/. To receive additional
offers and breaking news subscribe to the Clowes eNews by signing up at www.ClowesHall.org or
find us at Facebook, Twitter or MySpace.
The Office of Diversity Programs, located in the Efroymson Diversity Center, Atherton Union 004,
emphasizes the University’s commitment to diverse student concerns and assesses the academic, social, cultural
and economic needs of the multicultural and international student population. The office coordinates
academic, career, cultural and leadership development programs and social activities that promote a better
understanding of racial and ethnic diversity and enhance the total development of the student population.
Some of the programs organized by this office are:
At-Risk Advance Warning System
A component of the Butler University multicultural student recruitment and retention model, the at-risk
advance warning system, was implemented for all first year students to provide a cooperative academic monitoring
system and early identification of students with potential academic difficulties.
Big Brother/Big Sister Program
The Big Brother/Big Sister program, sponsored by the Black Student Union, provides a peer-mentoring
component to assist in the academic and social orientation and retention of multicultural freshmen and transfer
students. Peer mentors also facilitate the new students’ adjustment to the collegiate environment.
Celebration of Diversity
Butler University’s Celebration of Diversity was implemented in 1987 under the auspices of the Office
of Diversity Programs to create awareness and campus recognition of the contributions of African-Americans
to American history and society.
What began as a University observance of African-American history month has evolved into a Butler
community collaborative effort that encompasses African-American history month, women’s history month,
the King holiday observance and the Hispanic heritage celebration, as well as special events and multicultural
programs throughout the academic year. Celebration of Diversity has been expanded to include multicultural
programs that focus on Asian and Native American culture and GLBT issues.
Celebration of Diversity provides a comprehensive analysis of the importance of diversity within our
global history and culture. Promoting ethnic diversity is an integral goal stated in the Butler University mission
statement. The celebration of diversity, through multicultural interaction and awareness, facilitates a
greater appreciation of the inherent complexities and commonalities of our global community.
Serving Butler and the greater Indianapolis community, Celebration of Diversity has become one of the
largest multicultural collegiate observances in the Midwest, hosting over 20,000 people in the last decade.
The population served includes Butler students, faculty, staff and alumni, area high school and college students,
Indianapolis community leaders and residents and student and faculty groups from other Indiana
colleges and universities. Program highlights include:
• Celebration of Diversity Distinguished Lecture Series
• African-American music heritage festival, featuring the annual GospelFest
• Women’s history month programs
• Hispanic heritage celebration
• Dr. Martin Luther King Jr. holiday celebration
• Fall study tour
• Butler ethnic festival
• Reflections film series and dialogue
• Annual student sponsored service projects, educational programs and events
Celebration of Diversity Distinguished Lecture Series
The Celebration of Diversity Distinguished Lecture Series, implemented in 1987, and the visiting African-American
Scholars Program, implemented in 1989, were developed to provide Butler and the greater
Indianapolis community increased interaction with outstanding dignitaries and scholars through short-term
campus visits. In 2002, the Celebration of Diversity Distinguished Lecture Series became a collaborative
diversity initiative between Butler University and the Office of the Mayor, City of Indianapolis, with generous
support from the Eli Lilly and Company Foundation, Vectren Corporation, Allison Transmission and
Anthem. The mission and purpose of this partnership is to:
• Support the Mayor’s commitment to race relations within the Indianapolis community
• Combine efforts to develop a sense of awareness and understanding of differences and similarities
among people of different races through increased dialogue and cultural interaction.
In addition to planning these programs and many more, the director of diversity programs advises the
Black Student Union, Latinos Unidos, the Voices of Deliverance Gospel Choir and directs the Morton-
Finney Leadership Program.
Butler University seeks to increase intercultural appreciation, foster international experiences and promote
global literacy for students, faculty and administration. The keystone for international students at Butler
is the Office of International Student Services. The office serves as a campus and community resource for
international services and concerns. All matters pertaining to arrival and orientation, immigration advising
and the general well being of international students on campus are channeled through this office. Approximately
150 international students from over 50 different countries are enrolled at Butler. One of the most
important functions of this office is to provide personal advising, employment authorization, ensure compliance
with government immigration regulations and to assist students in maintaining proper immigration
The Butler University international community, which includes study abroad and exchange students, citizens
of other countries, interested faculty and staff and globally minded students and local residents, comes
together to share mutual experiences and interests at regular campus events. These include activities coordinated
through the International Club, the formal annual international dinner, International Education Week
in November and the unique International Living Learning Center in the Residential College. Welcoming
and bringing people of diverse backgrounds together through campus life and personal advising are major
focuses of the Office of International Student Services.
Efroymson Diversity Center
The Efroymson Diversity Center of Butler University exists to enhance the personal development and
academic success of students by preparing them to be active and responsible citizens demonstrating respect
and appreciation for the diverse cultures represented on campus as well as the diversity inherent within our
Dedicated in December 2006, the Efroymson Diversity Center, located in Atherton Union, Room 004,
was made possible by a generous gift from Lori Efroymson-Aguilera, the Efroymson Family Foundation and
the Central Indiana Community Foundation. The Office of Diversity Programs and the Office of International
Student Services are housed in the center. The center also provides office space for several diversity
student organizations that include:
• Asian Students Intercultural Alliance (ASIA)
• Black Student Union (BSU)
• Butler Alliance
• International Club
• Latinos Unidos
• Voices of Deliverance gospel choir
Efroymson Diversity Center facilities include a multi-purpose lounge area equipped with study tables,
reception area and a flat-screen television and entertainment center with a comfortable viewing area; multicultural
resource library and gallery, kitchen, prep room and storage space. The center has wireless access and
cable television and is equipped with computer terminals for student usage.
Programs and services coordinated through the Efroymson Diversity Center or “The D.C.” include
• Information and referral
• Individual student advising
• Multicultural and international student organization advisement
• Diversity education programs/Celebration of Diversity
• Academic, career and personal development programs and activities
• Leadership development and volunteerism programs and activities
• Social and cultural interaction and development activities
• The Efroymson Diversity Center hours of operation during the academic year are Monday-
Thursday, 9 a.m.–10 p.m.; Friday, 9 a.m.–6 p.m. The center is closed on weekends except for special
events. Summer hours of operation are Monday-Friday, 9 a.m.–5:00 p.m.
DVD Rental Kiosk
New release movies are available for rent or purchase in the DVD kiosk located in the C-Club. The kiosk is
available 24/7; it accepts credit cards only. Questions about the kiosk can be directed to the Office of the Vice
President for Student Affairs in Atherton 200.
Emergency Telephone System
There are 25 emergency phones located throughout the campus as well as in all campus building elevators.
Activating a phone by pushing the red button connects the caller directly to the University police dispatch
BUPD offers escorts from dusk to dawn, 365 days a year, to individuals who need to go from one campus
location to another. To arrange for an escort, call 940-9396. Specify to the dispatcher where you are,
where you will be waiting and your destination. If calling from inside a building, wait inside, but check periodically
for the car or officer. Escorts may be provided by foot or vehicle.
Investing in a Butler Education
Butler University is committed to providing students and parents with a variety of options to assist with
their educational expenses. An offer of financial aid may include need-based grants or merit scholarships,
student loans and student employment opportunities from federal, state and University programs for which
the student qualifies:.
Financial aid counselors are available for appointments and phone counseling, Monday through Friday
from 9 a.m.–4 p.m. Appointments are advised but not necessary. Walk-ins are seen on a first-come, firstserved
basis after appointments. Often many questions and concerns can be handled over the phone. The
phone number to make an appointment or to talk to a financial aid counselor is (317) 940-8200 or toll free
(877) 940-8200. For additional information or copies of required forms, please check out our website at
Full time undergraduate students pursuing their first bachelor’s degree may apply for federal, state and
institutional aid by completing a Free Application for Federal Student Aid (FAFSA). To receive priority consideration
and meet the Indiana state grant deadline, the FAFSA must be completed in full and submitted
by March 1 each year, the financial aid file must be complete by May 1 and returning students must be en-
olled full-time for the fall semester by May 15. We will accept your FAFSA after the stated dates, but there
is no guarantee of gift assistance from Butler University. Graduate students and students who already have a
bachelor’s degree are eligible for student loans only.
Financial Aid Programs
Financial aid at Butler University includes merit and talent awards and need-based aid. These awards
may be in the form of scholarships and grants — gift aid that does not have to be paid back; or self help,
such as the federal student loans or student employment — aid that must be repaid or earned. In addition
to the traditional sources of financial aid, financing options are available to help all families pay the bill by
maximizing their resources.
• Merit and talent awards consist of scholarships or awards based on academic achievement or performance
ability. These tuition specific awards are normally awarded to incoming freshmen only and
available for four years of full-time undergraduate enrollment and often carry specific requirements
such as GPA, academic performance, etc.
• Need-based aid, such as federal, state and Butler grants, is based on the family’s financial aid eligibility.
The information reported on the FAFSA determines a family’s ability to contribute (financial
strength). The formula for determining financial aid eligibility is: cost of attendance (tuition, room
and board, books, transportation and personal allowance) minus the family’s ability to contribute
(EFC) as determined by the information provided on the FAFSA.
Financial aid guidelines
• The combination of all financial aid may not exceed the total cost of attendance for any given year.
Tuition-specific awards cannot exceed the tuition charges and certain combinations of aid programs
cannot exceed the student's financial aid eligibility.
• Your eligibility for financial aid and the programs for which you qualify may vary each year as your
family’s financial circumstances fluctuate, college costs increase, funding levels change and your academic
standing changes. Therefore all families are encouraged to file each year.
• Verification is a federal requirement which requires Butler University to obtain documentation that
supports the information provided on the FAFSA. Financial aid will be offered after the Office of
Financial Aid receives all requested documents.
• Satisfactory Academic Progress (SAP) requires financial aid recipients maintain a 2.0 GPA. In addition
to the GPA, progress is measured by credits earned in relation to those attempted and the
length of the academic program.
Financial aid notification and disbursement
• Financial Aid Notification – Once the financial aid you qualify for has been determined you will be
notified through your Butler email account. You may review your financial aid anytime at
http://my.butler.edu - self service - student center – finances – review/accept/decline financial aid.
• The last day you may submit a complete application for an education loan (federal and private) is
one week prior to the end of the semester. Applications received after this date can not be processed.
• You will be notified if revisions to your aid are made due to new information such as outside scholarships
not previously reported.
• When you review the Financial Aid Notification, you must accept or decline each award offered, select
a lender, sign the master promissory note (MPN) if you are accepting a student loan and report
any outside scholarships you may be receiving for the academic year.
• If an outside scholarship is not on your notification, assume that the Office of Financial Aid has no
knowledge of this award or the amount. Contact the Office of Financial Aid with all available information
(e.g., award letters from the donors for all awards).
• Receiving a Financial Aid Notification does not mean your bill is paid in full. It is your responsibility
to compare your financial aid with your bill from the Office of Student Accounts to determine
the amount you owe and make payment arrangements with the Office of Student Accounts.
• The Office of Student Accounts will not credit outside scholarships to your billing statement until
the funds have actually been received. It is your responsibility to ensure that outside scholarship
funds are received and the bill is paid in full by the due date.
• Federal, state and institutional funds are automatically credited to your student account; however,
funds cannot be authorized for disbursement until you have accepted the awards offered.
• Financial aid will appear as “Anticipated Aid” on your billing statement until the funds actually disburse
to your student account on the fifth day of classes each semester.
• Estimated awards will appear on the student’s account as anticipated for a limited amount of time.
These awards are pending until the federal or state government receives confirmation or until all
documents have been submitted to finalize the aid.
• The Federal Perkins and Stafford loans will appear as “Anticipated Aid” on your account until the
promissory notes have been completed online and submitted to the university or the lender. Some
loan checks require a signature each semester.
• Indiana state grants (the Higher Education Award and Freedom of Choice Grant) will be credited
when the Office of Financial Aid receives confirmation of your eligibility from the State Student Assistance
Commission of Indiana (SSACI).
• You must finalize your Federal Work-Study arrangements with the Center for Career Planning and
Development by Oct. 1 or Federal Work Study awards may be canceled for the entire academic year.
• You may be required to repay financial aid funds received if you drop below full-time between the
fifth and the tenth day of classes.
• The State Student Assistance Commission of Indiana (SSACI) requires that a student be full-time (12 or
more hours per semester) at census and remain full-time for four weeks after the start of the semester to qualify
for the full amount of the Higher Education Award, Freedom of Choice Grant and 21 st Century Scholarships.
Changes in enrollment status during that period of time may result in full cancellation of the state
grants. Please contact the Office of Financial Aid prior to making any changes to your enrollment status.
Changes in packaging procedures
Receiving other financial aid or changing your enrollment status can cause your financial aid to change.
It is your responsibility to report these changes to the Office of Financial Aid:
• scholarships received from outside donors
• changes in enrollment status
• change of major
Paying the bill
• All students must notify the Office of Student Accounts of their payment arrangements. Do not assume
the Office of Student Accounts is aware of financial aid or outstanding loans for which you
• Full payment of your bill or an arrangement for payment must be made with the Office of Student
Accounts prior to the first day of classes each semester.
• If you anticipate a credit balance after your financial aid is disbursed to your student account, we
recommend that you not budget living expenses for the first two months around your refund
money. Refunds are available after the balance is paid in full and after the fifth day of class each semester.
Financial aid and special circumstances
If your family’s financial situation should change and affect your parents’ ability to contribute to your
educational expenses, the Office of Financial Aid may be able to help. Contact a member of the counseling
staff in the Office of Financial Aid as soon as possible regarding any difficulties created by your circumstances.
You may be asked to provide written documentation to the Office of Financial Aid regarding these
changes. Your situation will be reviewed by the financial aid committee and you will be notified of any
changes. Additional aid for special circumstances will generally consist of increased loan eligibility. However,
in very rare instances, gift assistance may be increased to an existing financial aid package (i.e., federal or state
Financial Aid Student Rights and Responsibilities
You have the right to ask a school:
• What financial assistance is available, including federal, state and institutional financial aid programs.
• What the deadlines are for submitting financial aid applications.
• What the cost of attendance is and what the policy is on refunds if you withdraw.
• What criteria are used to select financial aid recipients and how it determines your financial aid eligibility;
this process includes how costs for tuition, fees, room and board, books and supplies and
personal and miscellaneous expenses are considered in your budget.
• What resources (such as parental contribution, other financial aid and your assets, etc.) are considered
in calculating your aid eligibility.
• How much of your financial aid eligibility has been met.
• To explain the various programs in your financial aid package.
• What financial aid must be repaid and what is gift aid; if the aid is a loan, you have the right to
know what the interest rate is, the total amount that must be repaid, payback procedures and the
length of time you have to repay the loan and when repayment begins.
• The policy on satisfactory academic progress.
You have the responsibility to:
• Review and consider all information about a school’s program before you enroll.
• Pay special attention to your application for student financial aid, complete it accurately and submit
it on time to the right place. (Intentional misreporting of information on application forms for federal
financial aid is a violation of law and is considered a criminal offense subject to penalties under
the U.S. Criminal Code.)
• Read all documents you are sent regarding your application for assistance and contact the Office of
Financial Aid in writing if corrections are needed.
• Accept or decline the financial aid offered within three weeks of the date the email notification was
• Return all requested documentation in a reasonable amount of time (within two weeks).
• Read and understand all forms you are asked to sign and keep copies of them.
• Accept responsibility for all agreements you sign.
• Notify your lender of changes in your name, address or school status.
• Perform in a satisfactory manner the work that is agreed upon in accepting a Federal Work-Study
• Know and comply with your school’s refund procedures.
Tuition and Financial Aid Applicability for Study Abroad
Students who are currently receiving federal and state aid and apply to study abroad must complete the
entire study abroad application process and meet with a financial aid counselor to find out if their financial
aid will apply to the study abroad costs. Eligibility is based on the program in which the student is applying.
Students who study abroad will pay Butler University tuition during their semester(s) abroad. Those
who participate in reciprocal exchange programs — through Butler’s bilateral exchanges or ISEP — may
apply 100 percent of their Butler institutional financial aid to their tuition for their semester abroad. Those
who participate in approved study abroad or IFSA programs may apply 50 percent of their Butler institutional
financial aid toward their tuition for their first semester abroad. If the student chooses to enroll for a
second semester 25 percent of their Butler institutional financial aid will be applied.
Financial questions you should consider for study abroad:
• What does the program fee cover? What additional costs will you incur?
• Is your program choice is compatible with financial aid eligibility?
• If you are counting on financial aid, do you know how much you will receive?
• Are there scholarships or grants available to you?
• Have you already applied for aid or scholarships?
Students planning to study abroad are required to complete a Declaration of Intent to Study Abroad
form, generated by the Office of International Programs. Students must meet with a member of the counseling
staff in the Office of Financial Aid to review financial obligations, assistance and to have their declaration
form signed by a financial aid counselor.
Tuition, fees and other charges paid by students cover approximately 60 percent of the educational costs
at Butler. The University provides the remaining funds through income from its endowment and gifts from
foundations, business, industry, alumni and friends. Tuition and fee levels are set by the Butler University
Board of Trustees and are subject to change by action of the board.
For financial matters, the college year consists of two semesters and a summer school composed of two
sessions. The academic year comprises the fall and spring semesters. The unit of instruction is the semester
hour, which signifies one recitation a week throughout a semester or an equivalent. Students are billed a flat
rate of tuition when registered between 12 and 20 credit hours. Students are billed a per credit hour rate
when registered in 11 or fewer credit hours. Students enrolled in more than 20 hours are charged an additional
per credit hour rate.
Accept Financial Responsibility
Butler University policy requires each student wishing to enroll in courses to complete the Accept Financial
Responsibility process now included in the finance section of the student center. The Acceptance of Financial
Responsibility statement outlines that each student is assuming responsibility for paying all University-related
expenses. The statement also outlines the penalties that may be incurred by the student if the
University-related expenses are not paid or paid in a timely manner
Tuition, fees and room and board are due prior to the start of each semester or session, if a student is not
enrolled in the monthly payment plan.
Refund of tuition charges
Students who withdraw from the University during a semester or summer session will receive refunds
for tuition according to the tuition refund schedule available in the Office of Student Accounts. Fall 2009
and spring 2010 refund schedules are available at www.butler.edu/student-accounts/. Click on Refund Policy
and then on Institutional Tuition Refund Schedule for Fall 2009 or Spring 2010. Refunds are computed from
the date on which the requested change is received in the Office of Registration and Records, not from the
date of the last class attended. Fees for orientation week and services used are not refundable. For residence
hall and meal plan refunds, please contact the Office of Residence Life. Students who pay tuition, room
and/or board charges through the monthly payment plan and who withdraw before the account is paid in
full are not relieved from payment of the amount due but will receive credit according to the refund schedule.
Notwithstanding the provisions of the University’s refund policies, if any disciplinary action results in
the suspension or expulsion of a student, the University may refuse to refund, in whole or in part, such student’s
tuition, fees and room and board charges.
Tuition and Fees
Students who register through the early registration process, the total amount due for tuition, fees and
room and board is payable on or before Aug. 4, 2009, for the fall 2009 semester and Jan. 2009, for the
spring 2009 semester, unless the student has enrolled in the Monthly Payment Plan. The student will be
billed approximately one month before the beginning of the semester for these charges. Summer sessions are
illed in May, June and July. Students who register after the start of the semester are required to pay by the
due date stated on the billing statement. However they will not have the option of participating in the
monthly payment plan. Students are expected to follow the due dates published on their billing statements
to avoid late fees. Please refer to the Schedule of Classes for the semester in which you are enrolling for the
most accurate information regarding tuition and fees.
Educational Costs 2009-2010
COB, COE, JCFA, LAS
Full time (12–20 hours)
1–11 hours $1,200/hr
Each hour above 20 hours
College of Pharmacy and Health Sciences
Full-time (12–20 hrs):
Health Sciences year 1 (pre-Health)
Health Sciences year 2 (pre-Health)
Health Sciences year 3 curriculum
Health Sciences year 4 curriculum
Pharmacy year 1 (pre-Pharmacy)
Pharmacy year 2 (pre-Pharmacy)
Pharmacy year 3 (P1)
Pharmacy year 4 (P2)
Pharmacy year 5 (P3)
PharmD. (6th year only)
-billed 5% Summer I ($1,705),
5% Summer II ($1,705), 45% Fall* ($15,360),
45% Spring* ($15,360)
*Each hour above 20 hours is
Each hour above 20 hours
Tuition rate — graduate by college of enrollment:
Liberal Arts and Sciences
MFA Creative Writing
College of Education
Jordan College of Fine Arts
Pharmacy and Health Sciences
PA Masters – Clinical Phase
MBA (continuing )
MBA (new student fall 2009)
Full-time activity fee
Health and Recreation Complex fee
Applied music course fee
First year student Welcome Week fee
Transfer student Welcome Week fee
New student early registration fee
Residence hall program fee
COPHS mobile computing fee
COPHS mobile computing fee (P4 only)
$120(one time fee)
$ 80(one time fee)
$100(one time fee)
Room and board rates
Ross Hall/Schwitzer Hall
Residential College (ResCo)
Unlimited Meal Plan plus $75
290 Block Meal Plan plus $100 $2,485/semester
240 Block Meal Plan plus $150 $2,485/semester
180 Block Meal Plan plus $200 $2,485/semester
Commuter Meal Plans
75 Block Meal Plan plus $300 $760/semester
50 Block Meal Plan plus $400 $760/semester
The above costs do not include books, supplies, long distance telephone, parking decal, library fines, library
replacement fees and other incidental expenses that the student may incur during the course of the academic
Educational Costs 2009-2010
Tuition and fees for the 2009-2010 academic year are published in the fall 2009 and the spring 2010
Schedule of Classes. The fall 2009 schedule is available in the Office of Registration and Records. It is also
located on the Office of Student Accounts website at www.butler.edu/studentaccounts/.
Students who register through the early registration process for fall receive their first bill in July. Early
registered students must pay in full by Aug. 4, 2009, or enroll in a monthly payment plan. Failure to do so
may result in the cancellation of classes. Students who register at the beginning of classes will be required to
pay all charges as billed.
The University offers a payment plan for eligible students. To participate, the student needs to complete
the online registration process between July 9 and Aug. 10, 2009, for the fall semester. The payment plan
allows you to divide your semester’s tuition, fees, room and board costs and miscellaneous charges into manageable
monthly payments. Since the payment plan is not a loan, there is no interest or finance charge. However,
a participation fee is charged. Plan payments will be due as billed. If plan payments are not received on
or before the due date listed on the statement, a late fee will be assessed. People with past due balances or
poor payment histories with the University will be denied participation in the payment plan. All past due
balances must be paid before a student will be allowed to enroll for a new semester. There is no payment
plan for the summer sessions.
Students who have not paid their balance in full by the due date or are not enrolled in the monthly payment
plan will be assessed a monthly finance charge of 18 percent APR. Students who choose to be enroll in
the “all terms” payment plan for fall 2009 will automatically be included in payment plan for all subsequent
spring and fall terms. Students who did not choose the all terms payment plan option for the fall 2009
and/or spring 2010 semester(s) and wish to be included in the fall 2010 payment plan must enroll in the
payment plan online.
The University provides a tuition prepayment plan, which guarantees a fixed tuition rate for all pre-paid
semesters. The prepaid tuition rates are based on the first term in which the student participates in the prepaid
program. This program applies only to students enrolled on a full-time basis in an undergraduate degree
program or PharmD. The pre-payment plan does not apply to graduate programs. Contact the Office of
Student Accounts for contract and cost information.
Tuition refund schedule
Students should contact the Office of Student Accounts if you plan to reduce the number of credit hours
enrolled or withdraw from the University. Refund schedules are available from the Office of Student Accounts
and are also available on our website www.butler.edu/student-accounts. Any student receiving any
financial assistance must contact the Office of Financial Aid PRIOR to changing their enrollment.
The University will bill a third party for tuition, room and board as well as fees provided a voucher
and/or written authorization is received by the Office of Student Accounts prior to the beginning of each semester
and payment will be made on or before the first day of that semester. The University will not bill any
employer or third party who pays upon completion of the course.
Any balance remaining unpaid by the first day of the semester will be assessed a monthly finance charge
of 18% APR. If the third party will not pay the finance charge, the student will be responsible for payment.
Students will continue to receive a billing statement directly from Butler University until the account balance
is paid in full. It is the responsibility of the student to contact the third party payer to determine why a delay
in payment has occurred.
Unpaid items charges
A student who is past due in any debt to Butler University is not permitted to register in any college of
the University and is not entitled to a written official/unofficial transcript or grade report from the Office of
Registration and Records until the indebtedness has been paid. Any check presented to the University that
fails to clear the bank, shall be subject to a $25 handling charge. If the check is for payment of a debt, it also
will be considered non-payment.
Board fees will be refunded only in the case of a student on food contract who withdraws completely
from the University. Refunds for board fees will be made on a monthly basis beginning the first of the
month following the date a student officially vacates the residence hall.
Students who pay tuition through the monthly payment plan and who withdraw before the account is
paid in full are not relieved from payment of the amount due, but will be credited according to the refund
Notwithstanding the provisions of the University’s refund policies, if any disciplinary action results in
the suspension or expulsion of a student from Butler, housing or any activity, the University may refuse to
refund, in whole or in part, the student’s tuition, fees or room and board charges.
When a student is in possession of University property or owes a particular department for charges not
applied to the student account, the department may request a department requested hold be placed on a student's
record. This hold is removed upon confirmation from the requesting department. This hold also prevents
the release of written official/unofficial transcript or grade report from the University.
Delinquent bill accounts
Students who have not met their financial obligations to the University are refused written grades and/or
transcripts and readmission to Butler University. In the event that Butler has to hire a collection company or
attorney to collect delinquent accounts, the student must reimburse Butler for reasonable collection fees, or
attorney fees and court costs.
Checks totaling up to $100 per day may be cashed by registered students with a valid Butler ID card at
the Office of Student Accounts during the posted cashiering hours. The University reserves the right to deny
check cashing privileges for those on financial hold or who have a history of returned checks with the university.
A $25 charge will be assessed to anyone having a check returned for any reason. Any returned check
that has not been cleared may result in the holding of grades and the loss of check-cashing privileges. Money
orders are available for purchase up to a maximum of $200 each. Money orders must be purchased with
cash only. A valid Butler ID card must be presented to purchase a money order and a $2 fee must be paid at
the time the money order is purchased.
Withdrawals for reasons other than medical must be made through the office of the dean of the college in
which the student is enrolled. Non-attendance does not constitute a valid withdrawal. Medical withdrawals
must be made through the office of the vice president for student affairs.
Health Services, located in the Health and Recreation Complex, provides health care on an outpatient basis
to all students enrolled at Butler University. It is staffed full time by registered nurses and part time by
physicians. It provides treatment for minor illnesses and emergencies. All treatment is based on protocols
approved by the medical director.
Students need not make an appointment to see a nurse. However, an appointment is needed to see a
physician. To make that appointment, the student must first be triaged by one of the Health Services nurses.
Women’s and men’s health appointments are the exception – a student may call and make an appointment
by speaking with the nurse.
If students need medical attention before a physician is available, they will be referred to one of the area’s
immediate care centers or to an emergency room. If medical attention is needed after Health Services is
closed, the student can call BUPD (9396), and they will help the student get medical attention.
Hours: (subject to change)
8 a.m.–5:30 p.m.
8 a.m.–4:30 p.m.
8 a.m.–7:30 p.m.
8 a.m.–4:30 p.m.
8 a.m.–3:30 p.m.
9 a.m.–4:30 p.m.
8 a.m.–1:30 a.m.
Friday 8 a.m.–3:30 p.m.
Women’s/Men’s Health Appointments
Appointments can be made throughout the week.
Allergy injections are given to students at the following times
10:30 a.m.–3 p.m.
9:30 a.m.–3 p.m.
1– 6:30 p.m.
Allergy injections will be given only under the direction of the student’s allergist. It is mandatory that the
student remains at health services for at least 20 minutes and be checked by a nurse following the injection
in case of an emergency. The health services nurses can order refills for the student as needed.
Health Services will bill insurance companies. The student must bring their insurance card to every
visit. If your company is an HMO or POS please check our website at www.butler.edu/health-services for
further information. If the student receives health care that is not covered by their insurance company, a receipt
for payment will be given at their request. If the student has a co-pay, it can be billed to their student
account along with any other services not covered by the insurance company.
When a student must be absent from a class, a laboratory or an examination for medical reasons, it is the
student’s responsibility to discuss this directly with their professor. Health Services staff cannot excuse you
from class. Under certain circumstances Health Services will give a student written verification of the date of
their visit to the center. This should not be considered an excuse to miss class. In the case of a student who is
hospitalized or has a prolonged illness, the health services staff will communicate with the appropriate student
affairs dean’s office regarding the illness, but only with the permission of the student.
Student Health Record – MANDATORY
A student health record is required to be on file at Health Services by Aug. 1 or Jan. 1 of each year. If
Health Services does not receive a health record or the health record is incomplete, the student’s ability to
register for the next semester will be placed on hold until the requirements are met. For athletes – the health
record must be submitted to Health Services and your athletic health form to athletics. Please make sure the
forms are sent to the appropriate areas. A patient’s Bill of Rights and Responsibilities as well as the Notice of
Health Information Practices is available at Health Services.
Health Insurance – MANDATORY
A copy (front and back) of the student’s health insurance card needs to be included in the health record.
Butler University offers an insurance plan through Student Resources part of United Healthcare. To look at
that plan, you may visit their website at www.uhcsr.com/, or visit our website at
Health Services offers a variety of immunizations. Please visit www.butler.edu/health-services or call
(317) 940-9385 for more details. We offer flu shots to students in the late fall and early winter for free.
Current legislation requires health-care providers to notify their clients about proper disposal of infectious
waste. This waste includes needles and syringes used by the students administering their own injections.
Butler students must inform the health services nurses if they self-administer injections. The nurse
will issue, free of charge, a safety container in which to place their used equipment. When the container becomes
full, the student must return it to health services for proper disposal. The student will then be issued
another container. The student administering his own injections is responsible for compliance with this law.
A notice must be posted in each housing unit for all students and employees to read. Each housing unit is
encouraged to make this policy known and enforced.
Health Services will provide some over-the-counter medicines to students on an as needed basis. There
are also a limited amount of prescription meds available at Health Services for the physicians to dispense.
The student may pay for these by cash, check or charging to their student account. We do not bill insurance
companies for meds nor are we able to accept prescription cards.
Medical records are maintained by Health Services and are strictly confidential. In accordance with professional
standards, provisions of the Family Educational Rights and Privacy Act of 1974 and the other relevant
privacy laws, the health services staff is unable to discuss with a third party (including a parent) anything
in the student’s medical record unless the student signs a detailed release authorizing the release of
Payment of medical services
Students are responsible for payment of all medical services outside health services. Payment for those
services will be required at the time of service. It is also important to have medical insurance information
available. The student is responsible for determining which outside health-care provider the student may or
may not see under their insurance plan. There may be a fee attached to some of the tests run at health services
that can be paid for by cash, check, or charged to the student’s account. Health Services will run tests ordered
by our physician or any other medical professional.
If a student has a prescription that needs to be filled, there are several pharmacies in close proximity to
the Butler campus. One of those pharmacies will deliver on campus to the Health Services for the student to
pick up (There is a fee to deliver on campus). To receive that benefit, the medicine must be paid for in advance.
Health Services physicians do not prescribe or write prescriptions for antidepressants, ADHD meds, etc.
Those students who will be in need of those types of meds will need to talk with their prescribing MD.
Health Education and Outreach
The Health Education and Outreach office is located in the Health and Recreation Complex. The health
education office addresses critical issues affecting college students by coordinating the peer education programs
(PAWS and GEAR), providing direct programming and consultation to students in areas related to
health and wellness and by coordinating the Victim Advocate Program. Butler University’s Victim Advocate
Program offers support and information for victims of sexual assault, interpersonal violence and harassment
by trained staff members. Support is available 24-hours a day from a Victim Advocate by calling (317)
910-5572. The coordinator for Health Education and Outreach can be contacted at (317) 940-8311. Please
visit www.butler.edu/health-education/ for more information about programs and services coordinated
through this office.
The vice president for student affairs or designee serves as the University health officer. In consultation
with appropriate medical and University personnel, he/she may direct the following at his/her sole discretion:
• He/She may require any student to withdraw from the University at any time if the vice president
determines the student’s condition may constitute a hazard to him/herself, any other students or the
• He/She may require any student to submit to a psychological/psychiatric assessment to determine
whether that student’s behavior may constitute a hazard to her/himself, any other student, or the
• He/She may require any former student or prospective student to obtain and submit a medical clearance
to the University before being admitted or readmitted to the University where the vice president
determines this is in the best interest of the student, the University or the campus community.
• He/She may require any student to withdraw from the University if the vice president determines
the student likely has a medical condition that interferes with their attendance or progress at the
University. At the vice president’s sole discretion he/she may recommend voluntary withdrawal to
the student as an alternative to requiring the student to withdrawal.
• He/She may enforce compliance with the Infectious Waste Law.
Every registered Butler student must carry a Butler ID card. Cards are issued Monday through Friday
from 8:30 a.m.–4:30 p.m., at BUPD, 525 W. Hampton Drive. ID cards have a number of purposes: to
check out library books; to access some facilities; to obtain student discounts and to receive food services.
There is a replacement fee of $20 for a lost or damaged card. A stolen card will be replaced at no charge, provided
the student files a police report.
Butler University is a Division I member of the National Collegiate Athletic Association (NCAA). Student-athletes
at Butler University are known as “Bulldogs” and proudly wear the official school colors of blue
The women compete in basketball, cross country, golf, soccer, softball, swimming, tennis, indoor and
outdoor track and volleyball. The men field intercollegiate teams in baseball, basketball, cross country, football,
golf, soccer, indoor and outdoor track and tennis.
Eighteen of Butler’s 19 teams compete in the Horizon League, along with Cleveland State, Detroit, Illinois-Chicago,
Loyola Chicago, Wisconsin-Green Bay, Wisconsin-Milwaukee, Wright State, Valparaiso and
Youngstown State. The Butler University football team, Division I-AA, is a member of the Pioneer Football
League, which includes Campbell, Davidson, Dayton, Drake, Marist, Morehead State, San Diego, University
of Jacksonville and Valparaiso.
Butler University students are admitted to regular season home athletic events at no cost with a valid student
ID. For more information on intercollegiate athletics visit www.butlersports.com/.
International students are welcome at Butler University. Considerable efforts are made to provide an enriching
campus experience for citizens of other countries while they pursue their educational goals. International
students heighten the awareness of the interdependent world in which we live, foster mutual understanding
and promote international involvement for the entire Butler family.
Upon arrival at Butler, international students must report to the Office of International Student Services,
which is responsible for all matters pertaining to proper maintenance of status with the U.S. Citizenship and
Immigration Service (USCIS, formerly INS). Every international student must:
• Maintain full-time student status during fall and spring semesters (12 hours for undergraduates
and nine hours for graduate students)
• Contact the international student advisor prior to dropping any classes or changing any aspect of the
previous plan of study, including transfer, graduation or leaving the country
• Discuss any potential employment with the international student advisor. (Severe penalties exist for
violation of employment regulations, including deportation. This applies to on-campus and offcampus
internships and practical training)
• Report any change in residence or telephone to the Office of International Student Services and to the
Office of Registration and Records within 10 days
• Have valid health insurance coverage and a completed health record on file at Health Services
A multitude of activities is planned each year for Butler students. Every international student is encouraged
to participate in at least one campus activity and to seek out opportunities to become integrated into the
community. Additionally, there are special orientations and programming for new international students
prior to the start of the fall and spring semesters. All support services for new and returning international
students at Butler University are available by contacting the Office of International Student Services at ext.
9888. This campus is “user friendly.”
Late Night Event Policies
A “Late Night Event” is an event sponsored by a student organization(s) that extends past 11 p.m.
These events are on a Friday or Saturday night and are typically alcohol free. Recognized Butler University
student organizations may sponsor campus-wide late night social events on Friday and Saturday nights until
The location for late night events shall be in Atherton Union, HRC and Hinkle West Gym. Events
must be registered four (4) weeks in advance with Conferences and Special Events and PuLSE. No events
will be scheduled the Friday prior to or during designated University extended breaks.
Butler has two late night event policies – one for events that are only open to the Butler student
community and the other is for events that may be opened to and promoted to individuals not associated
with Butler. The former, a “Butler only” event, requires a Butler faculty/staff advisor and a facility person to
be present. The latter policy requires security and a faculty/staff advisor to be present.
The complete policy and a Late Night Event Checklist can be obtained in the PuLSE office and
online in the policies for student organizations.
Lost and Found
Lost and found items should be taken to BUPD, 525 W. Hampton Drive. If you lose an item on campus,
check to see if it has been returned to BUPD.
The U.S. Postal Service, FedEx and UPS deliver directly to each residence hall. Stamps can be purchased
and packages can be mailed at the mail center in Jordan Hall, Room 114. Packing materials are available at
the Jordan Hall Mail Center or in the Holcomb Mail Center, Room 021. A public fax machine is also available
in the Holcomb Mail Center. The HB Mail Center hours are Monday–Friday, 8 a.m.–4:30 p.m. The
Jordan Hall Mail Center hours are 8 a.m. – 4 p.m. We accept cash only.
Motorist Assistance Program
The Butler University Police Department provides assistance to motorists on campus for the following
situations: gasoline, disabled vehicle, vehicle unlock assistance and vehicle jumpstart.
The Butler Network is a joint effort between Information Resources and Facilities Management that provides
voice and data services to the entire Butler campus. The Butler network is accessible by high-speed
Ethernet, wireless or dial-up connection and provides connectivity for computers, printers, phones and a
myriad of other IP enabled devices. The Butler network supports all generally accepted computing platforms
(Macintosh, Windows, Unix/Linux) and is available to all students, faculty and staff. Use of the Butler network
is governed by Butler’s computer use policy. For further information visit www.butler.edu/ir/.
The Off-Campus Students Organization office is located in Atherton Union, Room 12 (across from the
computer lab). A study lounge is located next to the Efroymson Diversity Center in the lower level of Atherton
Union. The lounge has lockers which off-campus students may utilize. Locks may be checked out at the
off-campus student office. The off-campus students’ bulletin board is in the lower level of Atherton Union
just outside the off-campus students’ office. For additional information on programs and services for commuter
students, check out the Off-Campus Students Organization website at www.butler.edu/commuter/,
stop by or call the Off-Campus Students Organization office, (317) 940-6566 or the PuLSE office, Atherton
Union, 101, (317) 940-9262.
This is a crime prevention program designed to discourage theft by permanently identifying valuables.
Engravers are available to be signed out by individuals or groups from BUPD, 525 W. Hampton Drive.
• Students are permitted to park only in the appropriate designated student parking areas.
• Students are not allowed to park on neighborhood streets.
• Parking spaces for the disabled are plainly marked.
• All parking violations may result in a citation. An appeal may be filed in writing to the chief of police
or online via the BUPD website, if the ticket written is in error. Fines may be paid in person at
the student accounts office located in Jordan Hall, Room 104 or by mail.
• Vehicles illegally parked in a disabled space, in violation of the emergency snow zones during winter,
blocking a dumpster or in a fire zone or in posted tow away zones may be towed immediately. In
addition, repeat violators may be immobilized or towed upon the third violation.
• Parking fines will be automatically transferred to the student’s University account. Unpaid fines may
result in a hold being placed on the student’s grades and transcripts.
Peers Advocating Wellness for Students (PAWS) is Butler’s campus-wide peer health education group.
Greeks as Educators Advocates and Resources (GEAR) is Butler’s peer health education group trained to
serve as a resource for students within the Greek community. PAWS and GEAR collaborate with a variety of
campus offices to enhance the health and safety of the student community. A variety of programs and initiatives
are planned throughout the year such as small group discussions, presentations, media campaigns and
awareness weeks. The issues addressed by PAWS and GEAR include alcohol and other drug awareness,
stress management, body image, eating disorders, sexual assault, sexual health and relationships. Training
for peer educators is ongoing through meetings, workshops and conferences. For information about becoming
involved with PAWS or GEAR or to learn how these groups can provide education and support to individuals
and groups on campus please contact the coordinator for Health Education and Outreach Programs
at (317) 940-8311.
Programs for Leadership and Service Education (PuLSE)
The Programs for Leadership and Service Education (PuLSE) office strives to enhance student learning
and development through leadership, service and other hands-on involvement opportunities. In partnership
with students, we believe in creating a challenging and supportive environment that encourages social and
educational development through participation in student organizations, leadership programs, service opportunities
and the activities provided in Atherton Union.
The PuLSE office provides assistance with student involvement, leadership and community service.
Some of these functions include:
Advising. Members of the PuLSE office advise several student organizations including all branches of the
Student Government Association (SGA), Fall Alternative Break (FAB), Alternative Spring Break (ASB) and
Ambassadors of Change (AOC).
Leadership training. A number of workshops and retreats are offered for the new and/or seasoned student
Legacy Leadership program. The PuLSE office coordinates the legacy leadership program which focuses
on personal leadership skills, organizational leadership issues and development of community.
Service consultations. Members of the Volunteer Center and the PuLSE office can help individuals and
student organizations connect to a variety of ongoing or one-time service opportunities within the Indianapolis
community and beyond.
Service learning. Members of the PuLSE office work with various entities on campus and within the
community on service-learning initiatives.
Student organization accounts. Student organizations may conduct a variety of financial transactions within
the office. Students can check organizational account balances, make deposits and receive cash advances. Please
note, every recognized student organization must maintain its financial account at Butler University (for full
policy see Organization Funds page 58)
Student organization consultations. Members of the PuLSE office can help individuals and groups
with a variety of organizational needs including event planning, developing goals, resolving conflict, fundraising
Student organization records. The office maintains student organization records including constitutions,
lists of officers, lists of advisors and various reports completed by the organization. Each December
organizations must complete a fall semester report. Each spring, the office conducts a recognition process in
which all organizations must submit updated information. Anyone who wishes to form an organization must
begin the process through this office.
Volunteer Center. The office supervises the student-run Volunteer Center located in Atherton 100. The
center provides a variety of ways for students to get involved in the Indianapolis community including a
weekly listserv and monthly service projects.
The PuLSE office is also glad to assist any student organization with programming, goal setting, fundraising,
service project planning and any other type of leadership development. A variety of resources are
available in this office:
Leadership library. Students can find books and other resources on a variety of leadership topics and
skills (i.e., icebreakers, team builders, assertiveness, committee recruitment, meeting management) to check
out on-loan as resources.
Master calendar. A list of campus activities and student organization events can be found in this office.
This calendar is subject to change.
Organization mailboxes. Each recognized student organization has a mailbox located in the Atherton
Union study lounge. Organization mail that is received by the PuLSE office as well as University correspondence
is put in these mailboxes.
Reservation “blue” forms. Student organizations use these forms to reserve meeting rooms and activity
space across campus. Students can pick these forms up in the PuLSE office or online at
Located in the Health and Recreation Complex, along with Counseling and Consultation Services and
Health Services, the Department of Recreation offers students various activities to promote comprehensive
health. Hours of operation are posted on the HRC website at www.butler.edu/hrc/. Contact the recreation
department at (317) 940-4REC or the Health and Recreation Complex desk at (317) 940-4HRC for more
information. The areas within the recreation department are as follows:
Provides swim lessons for beginners through skilled swimmers as well as exercise classes and lifeguard
training. Open swim time in the pool (six lanes), hot tub and sauna are also available. Visit
Whether you are looking to do something a little out of your comfort zone by flying through the air 38
feet above-ground, by getting a workout climbing our outdoor tower, or you want to try team-building exercises
on the low course, the challenge education program has something for you. Outdoor recreation activities
including canoe trips, nature hikes and more are also being planned!
Enjoy an activity that involves sport but don’t know where to turn? Look no more. This programming
area encompasses students who want to participate in a sport as a form of recreation and competition.
If a club sport isn’t currently offered that you would like to join, contact the recreation department and
they will work with you to start your own. Approximately 20 club sports are offered including soccer, volleyball,
lacrosse, crew, hockey and many more. Regardless of gender, skill level or experience – a club sport
is waiting for you! Visit www.butler.edu/recreation/clubs/.
Over thirty group exercise classes each week, massage therapy, personal training and educational seminars
are areas within our fitness program. Go online at www.butler.edu/recreation/fitness/ for updates on
class schedules that will include everything from Pilates and yoga to traditional aerobics, cycling, dance and
more. Relaxing and rejuvenating massage are also available. Meet with one of our fitness supervisors and
learn proper use of equipment. Do you want to get started on an exercise program, but don’t know where to
begin? Set up an appointment with one of our certified personal trainers. Join the fun and get active!
Intramural sports are competitive, fun, social and exciting. Students, faculty and staff compete against each
other in sports like football, basketball, volleyball, soccer, softball and dodge ball. Look for even more activities
and events to come. Participate as a casual player or compete in our year-round Top Dawg competition
in which organizations and teams can compete throughout the year based on points obtained by participation
and results. Visit www.butler.edu/recreation/intramurals/.
Religious/Spiritual Life at Butler
The spiritual and religious needs of the Butler community are addressed by a number of dedicated individuals
and student-led groups. Clergy are available for conferences and spiritual advising. Information
regarding University recognized groups and community spiritual/religious opportunities and resources is
available through the Butler Center for Faith and Vocation, www.butler.edu/cfv/; (317) 923-7253; or by
visiting the center located in the Blue House, 4615 Sunset Ave., directly across from Clowes Memorial Hall.
The Butler Catholic Community sponsors worship Sundays at 1:30 p.m. in the Johnson Room of
Robertson Hall. Grace Unlimited-Lutheran/Episcopal Campus Ministry and the United Methodist Outreach
offer worship Sundays at 7 p.m. at the Blue House. Campus Crusade for Christ, an evangelical Christian
group, presents a weekly praise service and supports student-led Bible studies across campus. Butler
Hillel, the Jewish student group, hosts weekly gatherings and monthly Shabbat dinners at the Blue House.
Voices of Deliverance is a vibrant gospel choir steeped in the African-American Christian tradition. Young
Life connects college students interested in mentoring middle and high school students. Veritas is a Christian
organization devoted to discussion and reflection about faith and conviction. The Orthodox Christian
Fellowship holds weekly prayer at 6:30 p.m. Tuesdays at the Blue House. The Muslim Students Association,
the Butler Interfaith Council and the Shambala and Buddhist Meditation Group are the newest religious
groups serving campus. If you don’t find a faith group on campus that fits your interest, visit the center
staff. They can help you make a connection on campus or in the greater Indianapolis area.
A wide range of programs dealing with spirituality and pursuing a life of purpose is also offered through
the Center for Faith and Vocation. The center helps students consider how their perspectives on religion and
spirituality affect what they want to do with their lives through one-on-one advising, small group discussions,
internships with faith-based organizations and seminars. Butler honors the diverse religious and
spiritual commitments of students, faculty and staff and encourages distinct faith expression and interfaith
Space and Event Reservation
Atherton Union has a limited number of rooms for conferences, meetings and student organization
events. Student organizations requesting meeting space on campus must fill out a reservation form (blue
form). This form must be signed by a member of the PuLSE staff, a member of Greek Life and Orientation
Programs (if applicable) and then turned in at the Office of Conferences and Special Events in Jordan Hall,
Room (JH 18). Rooms will be reserved based on availability. Forms can be found in the PuLSE office or at
http://www.butler.edu/about/conferences-special-events/general-information. Please note some requests may
be denied based on the organization’s standing with the University or the type of activity proposed.
Reservations for the tables located on either side of the Atherton Union Marketplace Cafeteria, and inside
of Starbucks may be made with the PuLSE office. Because space is limited, tables may be reserved for two
days in a row and up to three days in a week. The table located in Residential College (ResCo) is reserved at
the ResCo front desk. Groups must use the reservation form to reserve tables on Starbucks patio.
In most cases, classes and most external groups (with the exception of employers and vendors) may contact
Conferences and Special Events directly. Classes and external groups interested in reserving tables within
Atherton Union and Starbucks must contact the PuLSE office. Verification from faculty members may be
requested for class reservations.
To accommodate any special set-up needs such as requests for tents, barricades or audiovisual equipment,
students should initiate the space reservation process with the PuLSE office at least 30 days prior to the
event. Events that require roadblocks must be submitted at least 60 days prior to the date of the event. If a
scheduled event requiring the attendance of police officers is canceled, Conferences and Special Events and
BUPD must be notified at least seven business days in advance, or payment for the services of the officers
will still be required. Organizations sponsoring any events are responsible for maintaining University rules
and regulations. Those groups who hold events on campus without permission may face disciplinary action.
Only recognized student organizations may schedule events.
If an event will go past 11 p.m., please refer to the “Late Night” policy form which can be obtained from
the PuLSE office, Greek Life office or Conferences and Special Events Office.
Starbucks Café is located next to the bookstore in Atherton Union. Starbucks is the perfect meeting place
for studying, socializing and enjoying coffeehouse entertainment.
Butler University is genuinely concerned about the overall quality of life of its students. The administrative
responsibility for the supervision of the co-curricular life of the University community rests with the
vice president for student affairs and his staff. Furthermore, the vice president for student affairs and members
of the student affairs staff are committed to preserving and protecting the human dignity of all individuals
and groups. They do not discriminate against any individual student or student group on the basis
of age, race, religion, gender, sexual orientation, disability, national origin or any other legally protected category.
The Division of Student Affairs is composed of various offices and support areas throughout the campus
as follows: residence life, dining services, health services, counseling and consultation services, health educa-
tion and outreach programs, diversity programs, Greek life and orientation programs, international student
services, recreation, programs for leadership and service education (PuLSE) and University bands and spirit
Professional staff members are available in all these areas to assist students with any needs or concerns. A
complete listing of these offices and their phone numbers can be found at the beginning of the student
The University encourages participation in student activities and organizations and acknowledges such
participation as a vital part of a student’s total educational experience. In keeping with this philosophy, the
University offers a wide range of student activities, including honoraria, special-interest groups, athletics,
service organizations, spiritual services, student government and social fraternities and sororities.
A recognized student organization is defined as a group comprised of a minimum of four currently enrolled
Butler undergraduate students that is recognized by the Student Government Association (SGA), Programs
for Leadership and Service Education (PuLSE) office, Office of Greek Life and Orientation Programs
(if applicable) and University administration. Organizations also must be in good standing with the University.
To remain in good standing, each student organization must fulfill annual requirements as established
by the PuLSE office, maintain a positive student organization financial account and may not be on any disciplinary
Failure to comply with these requirements could result in the student organization account being frozen,
the loss of the privileges to utilize Butler facilities and other privileges of being a recognized student organization.
List of Organizations
Information regarding student organizations (including an updated list of all student organizations), is
maintained by the PuLSE office and may be found at www.butler.edu/involvement/.
Please contact us at the PuLSE office, Atherton Union 101, (317) 940-9262,
http://www.butler.edu/involvement or email at email@example.com.
Student Organizations, policies and procedures
The following policies and procedures have been established to provide oversight from the University
and continuity for student organizations. It is our hope that these policies and procedures will help each student
organization and its members to be successful in their efforts.
Code of Conduct
Student organizations and their members must comply with all rules, regulations and the Rules of Conduct
found in the “Rights and Responsibilities” section of the student handbook, page 89. Organizations
failing to comply will be subject to student conduct proceedings. This includes but is not limited to events,
activities, programs and king/queen contests.
All contracts for entertainment, legal agreements, publications etc., must be signed by the director of
Programs for Leadership and Service Education (PuLSE), and cannot be signed by students or advisors.
Contracts must be submitted in a timely fashion.
Every student organization and Greek chapter is required to have a full time Butler University faculty/staff
member serve as an advisor. These volunteers decide to become faculty/staff advisors because they
feel they can contribute to the success of the student organization and its members. While their roles may vary
from group to group, they generally offer continuity, support and guidance.
The faculty/staff advisor and the student organization president will accept their position through the
on-line recognition system and submit it as part of the annual recognition process, by a designated date in the
spring semester. Failure to submit this or any other required registration information could result in the
student organization account being frozen, the loss of the privilege of using Butler facilities and other privileges
of being a recognized student organization. The PuLSE office provides support and serves as a resource
Permission to hold any function or event for profit must be obtained from the PuLSE office. Fundraising
proposal forms are available in the PuLSE office and require the signature of the faculty/staff advisor
for the student organization, the director of Greek Life and Orientation Programs for Greek chapters (if applicable)
and a signature of a member of the PuLSE office staff. Forms must be submitted prior to the fundraiser
and in a timely manner.
Any organization sponsoring such an event is responsible for all incurred debts. All funds derived from
the student organization-sponsored event should be deposited at the PuLSE office. Disbursements from these
funds are to be processed by the office as well.
There are certain restrictions to food and other outside vendors due to campus-wide contracts which include
Pepsi. Outside groups brought in for fundraising purposes must be approved by the director of the
PuLSE office. Credit card companies will not be approved. Groups seeking assistance in planning a fundraiser
may contact the PuLSE office.
Late Night Policy
Any event that lasts past 11 p.m. is considered a late night event. Late night events typically involve
more security measures and have a separate application process. Request forms for a late night event must be
submitted at least four weeks in advance with the PuLSE office. The complete Late Night Event Policy is listed
on page 51 and also can be obtained from the PuLSE office, Greek Life office or Conferences and Special
Master Calendar Meeting
As a service to student organizations, the master calendar meeting is held each spring to assist with event
coordination. Student organizations are given the opportunity to schedule space on campus before all other
campus offices and departments. Dates and spaces are tentatively held at the master calendar meeting for the
following fall and spring programs. Organizations must submit the reservation “blue” form (signed by all
appropriate offices) to the Conferences and Special Events office. Organizations that fail to submit the forms
run the risk of losing their tentatively held space. Groups who do not attend this meeting may not find an
open date for their all-campus event(s).
As the PuLSE office maintains a list of all campus events, should a group decide to change the date of its
all-campus event, the office asks for updates. Once new event dates are confirmed with the Conferences and
Special Events office, updates can be shared with the PuLSE office by emailing firstname.lastname@example.org. Requests
for date changes should be made at least one month prior to the event.
Those groups who hold events on campus without permission may face disciplinary action. Only recognized
student organizations may schedule events.
The constitution of any proposed new student organization must be endorsed by Student Government
Association (SGA) executive board, and approved by the director of PuLSE, the director of Greek Life and
Orientation Programs (if applicable) and the dean of student life. An initial meeting with the director of
PuLSE to review the group’s constitution is required.
The constitution must include notification that the organization will not discriminate on the basis of
race, age, disability, gender, national origin, sexual orientation, residence or any other legally-protected category
as well as attempt to be accessible to all regardless of physical or mental disability. All officers must be
currently enrolled Butler students.
Additionally, each student organization must have a minimum of four currently enrolled Butler student
members and a full-time faculty/staff advisor to become a recognized organization. Until approval has been
given, a new organization may meet only for the purpose of organizing itself. Fraternities, sororities
and related councils must work with the director of Greek life and orientation programs.
Once students wishing to establish a new organization have met with the director of the PuLSE office, the
group must complete an application for a new student organization form, a President/Advisor Statement of
Understanding, a proposed list of officers and provide an electronic version of the proposed constitution to
the SGA vice president of administration. These completed forms are turned into the PuLSE office. A representative
of the proposed organization must contact the SGA vice president of administration to be placed on
the SGA executive board agenda. The organization must present itself to the SGA executive board at a designated
meeting. The board will discuss the potential organization and determine whether it is endorsed by
SGA. Appeals of the SGA executive board’s decision may be taken to SGA assembly. Appeals must be
submitted in writing to the SGA president.
If the group is endorsed by SGA, the group’s application will be given to the director of PuLSE and the
dean of student life for final University approval. Please come to the PuLSE office with any questions and to
receive the necessary paperwork to proceed.
Atherton Union has a limited number of rooms for student organization offices. Those organizations
must use the space for more than storage. Organizations having office space must post the hours when the
office will be open which should be at least five hours per week. Keys will be issued to the officers of each
organization by the PuLSE office. If the key is lost, stolen or not returned at the end of the academic year, the
costs associated with re-coring the lock and making new keys will be charged to the student checking out the
key. No refund will be made if the original key is later found. Any other organizational members needing to
use their respective offices should request entry from the PuLSE office or the student organization officers.
Requests for student organization office space should be submitted to the PuLSE office each academic
year and will be reviewed during the spring term for the following year. There is a separate process for office
space allocation in the Efroymson Diversity Center. For more information, contact the director of diversity
programs and the Efroymson Diversity Center. Please contact the PuLSE office for the detailed guidelines and
Every student organization must maintain its financial account at Butler University. Outside bank accounts
are strictly prohibited. Student organization accounts are maintained in the PuLSE office. All deposits,
withdrawals and check requests should be made through this office.
An individual can only have one cash advance open at any given time. A cash advance must be reconciled
before another can be opened. It must be reconciled within two weeks. Cash advances are also limited to
one per an event.
Presidents and/or other officers are given financial information at the beginning of each academic year
and then on a monthly basis. Contact the PuLSE office at (317) 940-9262 with any questions. Student organizations
carrying a negative balance are considered inactive and may not hold campus events.
Signs, posters, chalkings, table tents or any other promotion material not in accordance with the following
guidelines will be removed immediately. Additionally, individuals and campus organizations have and
assume full responsibility and liability for the signs, posters, chalkings, table tents or any other promotional
material that they post, and should realize that legal action may be possible against persons or members of
groups who participate in defamatory action, intentional infliction of emotional distress or such other causes
recognized and allowed by law.
For the purposes of this policy, the terms "sign" and "signs" shall include, but are not limited to, billboards,
notices, table tents, flyers, placards, posters, banners, postcards, handbills and hand-held signs.
"Posting" shall refer to any means used to display one or more signs.
• All signs, handbills and notices, with the exception of departmental notices, must be approved and
stamped by the PuLSE office, located in Atherton Union, 101. All postings are limited to 30 days
and stamped with an expiration date. The PuLSE office may make exceptions at their discretion.
• Postings must clearly state the official name of the sponsoring organization or individual, and may
be posted only on PuLSE office approved bulletin boards. Signs posted on departmental bulletin
boards should be approved by the appropriate academic department.
• Postings in the residence halls must be approved by the PuLSE office as well as the residence life coordinator.
• Signs posted on interior and exterior walls, windows, doors, elevators, floors, sidewalks and on any
wood or painted surfaces are strictly prohibited and will be removed. Student organizations or individuals
posting signs on the above surfaces may be charged a $35 fine. In addition to this $35
charge, organizations or individuals posting signs that cause damage will be assessed and charged accordingly.
• Placing or scattering signs on tables, counters, benches or other like surfaces is prohibited.
• Placing signs on cars or other vehicles on campus or within the surrounding area is strictly prohibited.
• Signs for any campus campaigning efforts are limited to one per approved bulletin board.
• Posted materials may not promote the use of alcohol. Signs promoting on-campus events where alcohol
will be served should contain the following statement, “Beverages Available, Butler University
ID and Driver’s License required.”
• All posted materials must be of good taste and respectful to all members of the Butler community. A
balance of free speech and community standards will be enforced by the PuLSE Office. Restrictions
may apply but are not limited to signs that depict violence, obscenity, defamation of an individual
or group and commercial activity.
• The University may determine the appropriate time, place, and manner in which a sign may be
posted and may prohibit the posting if the guidelines are not followed.
• Individuals having signs approved are responsible for ensuring that the posting policy is understood
by anyone posting on behalf of the organization or individual.
• Facilities must be contacted to help hang all banners, staked signs and other large scale promotion.
• All postings associated with off-campus organizations, programs or individuals must adhere to the
University policies and procedures. Postings must be approved by the PuLSE office and maybe
posted no longer than 30 days.
• A list of the rules listed in this document may be obtained from the PuLSE office Atherton Union
• Organizations can chalk most surfaces that can be walked on with the exception of those areas considered
to be artwork.
• Chalking can only be done in areas exposed to rainwater so that eventually the chalkings will be
• Chalk is not allowed on buildings, artwork, bridges or under overhangs.
• Organizations are not allowed to use liquid chalk and/or any type of paint.
Table tent approval
• All table tents must be stamped by the PuLSE office, Atherton Union 101.
• Aramark must approve all table tents before being put onto tables. The Aramark office is located in
Atherton Union 110.
• Table tents can remain on the table for no more than four days.
• Only three table tents are permitted on a table at a time.
Purchases made on behalf of an organization must be approved by the faculty/staff advisor prior to actual
purchase. Purchases made must have legitimate purposes in regards to the organization’s mission and goals
and funds must be available in the student organization account. Purchases must also meet the standards set
by the University business office as well as maintain the standards of the student conduct code. Organizations
must have the funds to cover the cost of purchases.
Scheduling During Finals
All co-curricular activities (including club and student publications) must terminate each semester no
later than the date for the last regular meeting of day classes. No co-curricular activities are permitted on
reading day or during final examinations.
Weather-related road conditions sometimes necessitate that the University consider delaying opening,
canceling classes, closing or remaining open. This decision is made by the president based upon input from
the Butler University Police Department. Student organizations may meet when university functions have
been delayed or cancelled but all members must be notified that the meeting will occur. Additionally, meetings
during delays or closures cannot be required nor can critical business such as voting occur.
Events to which off campus guests are invited must be cancelled per University policy. Events for student
organizations may occur but only at the discretion of the office for public safety based on available resources
and campus conditions. This may mean, for example, that the room may not be set or the catering
might not be available. Event planners must contact the Butler University Police Department at (317) 940-
9396 to determine the feasibility of continuing with the event.
Solicitation on campus
Students who are sales representatives as well as off-campus sales representatives must obtain permission
from the director of the PuLSE office before directly contacting students or student organizations. Students
and organizations should report misrepresentation or inappropriate business practices by any such sales representatives
to the director of the PuLSE office. There are certain restrictions to food and other outside vendors
due to campus-wide contracts which include Pepsi. Outside groups brought in must be approved by
the director of the PuLSE office. No credit card companies may solicit credit card applications/accounts on
All registered students at Butler must have their vehicle registered with the Butler University Police Department
(BUPD). Students are expected to observe traffic and parking regulations on campus. The regulations
are published in the Parking Allocation Map, which is available at BUPD, 525 W. Hampton Drive,
and at http://www.butler.edu/bupd/infoServices.asp.
The needs of someone who has been sexually assaulted vary from person to person and may vary over
time. The University offers services and connects to external resources so that a student may choose what she
or he would find most helpful and healing. The Victim Advocate Program at Butler University provides 24-
hour response by a trained victim advocate to students who have experienced sexual assault or interpersonal
violence. To obtain assistance and an explanation of services contact the victim advocate (910-5572) or
BUPD (940-9396). Programs and workshops regarding issues such as sexual violence prevention/response,
dating violence prevention/response and healthy sexual choices are available through the Health Education
and Outreach Programs Office located in 101 HRC (940-8311).
The Volunteer Center located in Atherton Union 100, is a student-run office that coordinates, in conjunction
with the PuLSE office, a wide variety of service opportunities each semester. The staff members serve
as a resource for students and community agencies. The center is open five days a week during for walk-ins
and appointments. Please check the website for a listing of the Volunteer Center hours. Information about
service opportunities is available through a variety of means, including the center website a weekly listserv
and newsletters. Student staff assist in the planning of Bulldogs Into the Streets (BITS), Make a Difference
Day, Dr. Martin Luther King Jr. Day of Service, BITS II and monthly service projects. Staff members also
serve as liaisons to campus living units and student organizations. Please contact the center at (317) 940-
6006, email@example.com or visit the website at www.butler.edu/volunteer/.
Residence Life is a department within the student affairs division responsible for promoting and maintaining
an environment on-campus where students are free to develop academically and socially. Developing
a sense of personal and communal responsibility and respecting the rights of others also is an important part
of this program. Residence life staff members oversee the management of Butler’s three residence halls, University
Terrace and the Apartment Village. These staff members are committed to promoting student development
through educational and social programs. Some traditional programs include ResCo Extravaganza,
and participation in homecoming, Spring Sing and Geneva Stunts. Students also have the opportunity to
take on valuable leadership positions through numerous hall government and staff positions. The department
office is located in Atherton Union, Room 303.
We Create a Community!
The term “community” means different things to different people. The Department of Residence Life
defines community as an environment where people:
• know each other,
• have shared goals
• have a say in setting guidelines under which they live
• have ways of holding community members accountable to these guidelines
• respect as well as celebrate individual differences
• feel safe to enhance their personal growth.
We Respect Diversity!
We believe that Butler’s residential community assists its residents in developing skills and attitudes
necessary to become positive and productive members of society. We believe that of these necessary skills and
attitudes, the ability and willingness to appreciate and celebrate individual differences and explore new ideas
are very important. Butler is a community composed of students, faculty and staff of different genders, ethnic
and socioeconomic backgrounds, religious affiliations, races, ages, sexual orientations and levels of ablebodiedness.
We will not tolerate harassment in any form based on these differences and we hold our community
members accountable this standard.
We pride ourselves on our diversity. Each of us must do their part to encourage productive interactions
and relationships among the residents who live in our halls and Greek houses. We believe a great deal is to
be learned, taught and shared by each of us. So stretch yourself; get to know someone different from you.
Learn what another culture is all about. We believe your experience at Butler will be richer for it!
Activities of Residence Halls
Your residence hall is much more than just a place to sleep and study. We encourage you to take an active
role in your hall community. Many opportunities exist for you to meet new friends, influence policy
development and increase your leadership skills. It is easy to become involved in your hall through unit
activities, hall government and residence hall association.
Each RA works with his or her residents to develop active communities. Unit meetings and social and
educational programs are held regularly to help build a comfortable community in which to live. Program
assistants (PAs) (for University Terrace) and Apartment Village assistants (AVAs) also coordinate programming
opportunities for students.
Each hall’s governing body is made up of student representatives and is responsible for responding to
resident’s needs, coordinating involvement in all-campus events and intramural sports and organizing hall
Residence Hall Association (RHA)
RHA is the umbrella organization that serves as the voice of the individual residence hall governments
and the students they represent. This group coordinates grants for hall governments and units and influences
policy development. All residence halls and apartment buildings may send a representative to RHA
Living in a residence hall or Greek house will provide you with unique, challenging opportunities to
enhance your collegiate learning experience. You will meet new people, be part of a community of individuals
and be able to take part in the creation of an enjoyable and dynamic living environment. The differences
in backgrounds and interests among residents provide you with unlimited opportunities to learn from each
Living on campus at Butler provides you with many new freedoms. You will choose when to eat, sleep,
study and socialize. You will play a key role in establishing a cooperative living environment. Along with
these freedoms comes a set of responsibilities. You will need to respect the privacy of other residents, help
promote a safe and secure environment, and encourage behavior that creates and supports an academic environment.
The residence life and Greek life and orientation programs staff will work closely with you and other students
to promote the development of residential communities that are marked by respect, courtesy and
consideration for others. We hope you will play an active role in your residence hall and/or Greek community.
Residential College (ResCo)
ResCo is a coeducational residence hall community for predominately sophomore students who are
committed to a living-learning environment. Residential College, completed in 1989, offers a wide range of
experiences to its 480 students, staff and four full-time, live-in faculty members. These faculty-in-residence,
in conjunction with residence life staff, are integral in offering students a full academic experience. While
living in ResCo, a student has the opportunity to interact with faculty outside of the classroom in an informal,
relaxed atmosphere. Faculty-in-residence eat in the dining hall with students, participate in intramural
events with students and host dinners and other varied educational and cultural events for students.
ResCo is dedicated to establishing and maintaining an environment for the best possible learning experience
and the belief that intellectual inquiry extends beyond the classrooms and into the rooms, halls,
lounges and dining hall. ResCo’s primary goal is the academic and co-curricular development of its residents.
This is achieved by sponsoring events and programs throughout the year at which residents can interact
with members of the faculty, other students, administrators and the Indianapolis community. ResCo has
well-furnished study lounges, a computer lab, kitchenettes, a recreation room and vending areas.
Ross Hall is a co-educational residence hall that accommodates about 540 men and women. Ross has
study lounges, a computer lab, a kitchen, a recreation room, vending area and TV room. The residence life
staff and the hall government offer various social and academic activities for its residents. Those students who
make an early commitment to attend Butler can choose a room in the Freshmen Living Learning Center. As
a student in this unit, residents are connected through class lists so they can form study groups on the living
unit. The faculty-in-residence, who lives in Ross, coordinates study efforts and provides academically related
and co-curricular programming to build strong relationships while helping students to succeed in their
studies and enhance their feelings of community. In addition to the FIR, there are three faculty allies, who
sponsor cultural, educational, recreational and social programs with students.
Schwitzer Hall houses 450 female students. Schwitzer has a recreation room, kitchenettes, study lounge,
a computer room and vending area. The women of Schwitzer Hall participate in hall government, social programming
and all-campus events. The hall has been a spirited and fun home for many Butler women.
Schwitzer Hall also offers a Freshmen Living Learning Center with a faculty-in-residence. The FIR coordinates
study efforts and provides academically related and co-curricular programming to build strong relationships
while helping students to succeed in their studies and enhance their feelings of community. In
addition to the FIR, there are three faculty allies, who sponsor cultural, educational, recreational and social
programs with students. Schwitzer Hall also has an exploratory unit.
University Terrace Apartments houses 94 students in apartments ranging from one-person studios to
four-person, three-bedroom apartments. University Terrace is located at the corner of 52nd St. and Westfield
Blvd. This building is staffed by a residence life coordinator, a staff assistant, and four program assistants.
University Terrace Apartments feature central air, phone, cable and internet connections as well as bedroom
furnishings and major kitchen appliances. Students must apply to live in University Terrace as part of
spring housing lottery. Due to the unique layout of this building it is designated as non-freshmen housing.
The Apartment Village provides a special housing option for junior, senior and graduate students. The
apartment-style complex, located along Boulevard Place, beside the Butler Bowl, houses approximately 500
students. The community is staffed by the assistant director of residence life and four apartment village assistants.
The apartments are designed with four single bedrooms, two bathrooms, a living room and kitchen.
They also feature central air, phone, cable and Internet connections. Each bedroom is furnished. Located in
the center of the village is a community center, the Dawghouse. The Dawghouse offers a laundry room, a
convenience store, a computer lab, a lounge/game room and a front desk.
Special residence units
The freshman living learning center is for early-admitted students who choose to live in a community
with some of their classmates and interact with faculty in residence. (Available in Schwitzer and Ross Halls)
The substance-free unit, where residents and guests may not smoke, use tobacco products or alcohol
while living on this unit. All residents are required to sign an agreement about their commitment to a substance-free
environment. (Available in Schwitzer, ResCo and Ross Halls)
The international living learning center provides international and American students with a unique
alternative living environment. Residents form an international community and participate in field trips,
dinners, dances and lectures. (Available in ResCo)
The exploratory residential unit provides exploratory major students with programming and camaraderie
for their first year. Programming will be determined by students’ needs and interests. (Available in
Fraternity and Sorority Housing
Many students also decide to join one of Butler’s 16 national fraternities and sororities, 14 of which offer
housing. Sophomores and upper class level students may live in a Greek house with which they are affiliated.
Living off-campus may be an option for senior students. Students are encouraged to become aware of the
laws, codes, and ordinances applicable in the community as they are expected to uphold the law, just as all
citizens. The monthly Greater Indianapolis Apartment Guide lists apartments/houses available for rent.
Before renting off-campus housing, students should ask the landlord to explain all rules. Students
should be certain that they understand and agree to everything in the lease. Some things to consider before
signing a lease:
• How much is the rent?
• Is a deposit required?
• When does the lease start and when does it end?
• Where do you park?
• Is the space included in the rent?
• Where do guests park?
• Does rent include water, gas, electricity, telephone, internet, cable, air conditioning/heat and trash
pick-up, or do you pay extra for these?
• Can you regulate your own heat/air conditioning?
• What does the landlord keep clean; what is your responsibility?
• Who mows the grass and shovels the snow?
• What furniture, appliances (i.e., washer/dryer), dishes and bedding are included, if any?
• Who may visit you? May you have overnight guests? Children? Pets?
• May you sublet? Under what conditions?
• How much advance notice must you give before moving?
Staff in Residence Life
Director of residence life
The director of residence life is responsible for the planning, development and coordination of Butler’s
programs and services offered within the residence halls and campus apartments. The director works closely
with staff, faculty and students to promote student learning, responsibility and intentional involvement
within the halls and throughout campus. In addition, the director of residence life processes all housing assignments
and billing. Other responsibilities of the director include working with the professional live-in
staff on matters relating to the residence life operation, including programming, building concerns, hall
openings and closings, staff selection and training, advisement of hall governments and programming.
Assistant director of residence life
The assistant director of residence life coordinates all aspects of the Apartment Village housing, and supervises
the four apartment village assistants. In addition, this staff member coordinates the housing selection
processes for returning students and the housing assignment process for the incoming freshmen and
transfer students, and coordinates departmental marketing and website. The assistant director has an office in
the Apartment Village and also in Atherton Union
Residence life coordinators
Four full-time residence life coordinators (RLCs) manage and supervise the three residence halls and
University Terrace. Specific responsibilities include supervising resident and staff assistants, advising hall
governments, assisting students with individual problems or concerns, programming and addressing behavioral
problems. Each residence life coordinator lives in the building where he or she works and has an office
in the building. Your coordinator is an invaluable resource during your stay in the residence halls.
One staff assistant (SA) assists each residence coordinator with the management of Residential College,
Ross, Schwitzer residence halls and University Terrace. The SA is a Butler student trained in the areas of hall
management, front office operations and emergency response.
Apartment village assistants
Apartment Village assistants (AVAs) assist with the management of the Apartment Village. They work to
create an involved apartment community, provide a variety of program opportunities, complete safety checks,
intervene in roommate conflicts and also manage various operations in the village.
Resident assistants (RAs) are Butler students in each unit who are available to help you while you are
living in the residence halls. They plan programs and activities, assist in developing a respectful community,
serve as a resource for your concerns and enforce hall policies.
Faculty-in-residence are full-time Butler faculty members who live within Residential College, Ross and
Schwitzer residence halls. These individuals are committed to the learning experience that takes place outside
of the classroom and the creation of a more informal relationship between the faculty and students. They
plan social, educational and academically related programming for students living in the residence halls.
Faculty allies are full-time Butler faculty members who plan programming activities for students in the
residence halls. Faculty allies have similar responsibilities as faculty-in-residence, but do not live in the residence
Community assistants (CA) are student workers who provide services and respond to emergency needs
in University Terrace, Residential College, Ross Hall, Schwitzer Hall and the Apartment Village hall offices.
Your hall office is an information center within your residence hall and will available be most hours during
the day (limited hours in University Terrace). A CA will help you with services such as equipment checkout
and sorting the mail.
Program assistants (PA) are student workers who reside in University Terrace Apartments and who are
responsible for planning social programs and educational opportunities for their fellow residents.
Residence Hall and Housing Policies
The room and board contract is for one academic year. The University may cancel the room and board
contract without any refund in room fees, with appropriate notice, if a student violates residence hall policies
or regulations. An enrolled student may not cancel the contract after check-in, with the exception of move-out
as a result of fraternity or sorority recruitment, as outlined below:
Pledging at the end of fall semester
An upper class student who chooses to pledge/associate a Greek chapter and wishes to terminate this contract
as of the end of fall semester may do so in order to move into the Greek chapter house, provided an
"Intent to Vacate Notice" is completed in the office of residence life by Dec. 1, and the student is listed
on his or her Greek chapter’s occupancy roster for spring semester. Money paid to the university will
not be transferred to a Greek chapter.
Pledging during formal recruitment
An upper class student who chooses to pledge/associate a Greek chapter during formal Greek recruitment
may cancel this contract to move into her/his Greek chapter house on or before 5 p.m. on the first day of
classes for second semester, providing proper check-out procedures are observed and an "Intent to Vacate
Notice" is completed in the office of residence life. After this time, the student will not be allowed to terminate
this contract to move into a Greek chapter house.
If the student does not register for the second semester, he/she must give written notice of intent to leave
the residence halls by completing an "Intent to Vacate Notice" available in the office of residence life.
This notice should be submitted by Dec. 1. If the office of residence life does not receive the notice by
Dec. 1, $100 of the housing deposit will be forfeited.
Contract and Preference Form
Room and board contracts are available in the residence life office. To reserve a room for the academic
year, each new and returning student must complete a room and board contract and housing preference
form. The preference form helps ensure that an assignment is made based upon the student’s choices as
much as possible.
All students who attend Butler will be held accountable for violations to the University’s Rules of Conduct
found in the “Rights and Responsibilities” section of the student handbook. Residence hall students
will be held accountable for violations of the terms and conditions of their room and board agreement and
the residence hall policies stated in this publication. Residents of Greek houses also must uphold the standards
set forth by their individual chapter as well as their national policies. If you violate a policy, action will
be taken, which could affect your status as a resident and a student. Should you be found responsible for
violating a policy, sanctions could include, but are not limited to, a warning, probation, administrative room
move, suspension from housing, an educational project, as well as suspension or expulsion from the University.
Refer to the “Rights and responsibilities” section of the student handbook for a complete explanation of
the student conduct system.
Eligibility for housing
All first year students not living at home with a parent are required to live in one of the University residence
halls. All sophomores and juniors not living with a parent also must live in a university residence
hall, University apartment, or in a housing unit provided by a fraternity or sorority of which he or she is a
member. Students must be enrolled full-time at the university to reside in University residence halls.
Hall programming fee
During the first semester of residence each year, the student will be charged a residence hall programming
fee, which is non-refundable after check-in. This fee is allocated to the respective hall government, the
residence hall association and residence life staff for programming.
During the first semester of residence, the student will be charged a $100 refundable housing deposit.
The $100 housing deposit will be credited to the student account after any charges for damages or missing
property have been made to the student account, and after the student officially leaves university housing.
Damage or missing property noted at checkout will be billed to the student account. If a student damages
common areas or requires a key to be replaced, the charges will be billed directly to the student’s account. In
cases where responsibility for common area damage or missing property cannot be specifically assigned, all
students occupying the living unit will be responsible for damage on a pro-rated basis. The liability assessment
for each student will be charged directly to the student’s account. A student’s liability is not limited to
$100. After all charges have been made to the student account, and if the student does not have an active
housing contract for the following year, the housing deposit will be credited back to the student’s account.
Length of contract
The room and board contract is for one academic year or the remaining portion thereof in all areas except
the Apartment Village where the contract is from August 1 to May 31 if the student does not register for the
second semester, and completes an "Intent to Vacate Notice" in the residence life office on or before Dec. 1,
the contract may be terminated as of the end of the first semester. If the residence life office does not receive
the notice by Dec. 1, $100 of the housing deposit will be forfeited.
All students are required to purchase a meal plan when contracting for housing in the University residence
halls (except University Terrace or the Apartment Village). The board privileges provided are available
only to students who have purchased a meal plan and may not be sold, loaned, assigned or given away.
Meals are provided by Aramark Dining Services. To change a meal plan, contact the director of residence life,
Atherton Union, room 303. Students with special dietary needs should see the director of food service.
A student hired by a women’s sorority to work in exchange for meals may terminate her or his meal plan
upon written request. Written confirmation from the house director verifying employment must be received
by the director of residence life for meal plan termination and refunds to be completed.
New members of Greek chapters (which provide a full meal plan in their chapter houses) may cancel
their meal plans for spring semester only, provided they give written notification of cancellation to the office
of residence life by Dec. 1, (fall pledges/associates), or by the end of the first week of spring semester classes
(spring formal recruitment pledges/associates). New associates may not use more than 10% of their allotted
“Dawg Bucks” for the spring semester during the first week of the term prior to cancelling their meal plans.
Butler University shall accept no responsibility for the theft or loss of monies, valuables or other personal
effects of the student. The University cannot assume responsibility for loss of, or damage to, personal
property. Students are encouraged to make sure that their personal property is covered by their own insurance.
If a student withdraws from Butler and the residence hall during the academic year, he/she may be entitled
to a refund of some room and/or board charges. Refunds are based upon the date the student officially
vacates the residence hall, which is the day he/she completes proper checkout procedures and returns all
keys. All refunds are made to the student’s account with the university.
Refunds for room charges will be made according to the schedule listed below:
• Withdrawal within the first week, 100 percent credited
• Withdrawal within the second week, 80 percent credited
• Withdrawal within the third week, 60 percent credited
• Withdrawal within the fourth week, 40 percent credited
• Withdrawal within the fifth week, 20 percent credited
• Withdrawal after the fifth week, No credit
Refunds for board charges will be made on a monthly basis beginning the first of the month following
the date a student officially vacates the residence hall.
Residence and board fees for orientation and welcome week are not refundable. Notwithstanding the
provisions of the University’s refund policies, if any disciplinary action results in the suspension or expulsion
of the student from the university or residence hall, the university may refuse to refund, in whole or in
part, such student’s room and board charges and fees. The student’s housing deposit will be refunded as
explained under "Housing Deposit."
Renting or subleasing of residence hall or apartment space is prohibited.
All freshman not living at home with a parent must live in University residence halls. Sophomores and
juniors not living at home with a parent must live in a University residence hall, university apartment or in
a residential unit provided by a fraternity or sorority of which he or she is a member. All requests for approval
to live at home with a parent/legal guardian must include written permission from a parent or legal
guardian and be approved by the director of residence life.
This regulation applies during summer sessions, as well as during the regular academic year; it also applies
regardless of the number of academic hours taken. Students who move off campus during the semester
or a summer term will be required to pay the full charges due to the University.
This policy does not apply to married persons or persons who wish to attend Butler on a part-time basis.
Any changes in home address, permanent address or local address must be reported to the office of registration
Room and roommate assignments
The University attempts to comply with students´ housing preferences for rooms and roommates. However,
students are not guaranteed their specific assignment requests. Butler reserves the exclusive right to
make assignments and will do so without regard to race, religion, national origin, sexual orientation or any
other legally-protected category. The department of residence life has the right to make changes in room
If one occupant of a room moves, leaving one remaining occupant, the remaining occupant, at the discretion
of the University, may retain the room accommodation with a new roommate of his/her choice, be as-
signed to another room, remain in the room alone at the single room rate or be assigned a roommate by the
department of residence life. Only if an additional charge is assessed will a resident be permitted to occupy a
room alone on a permanent basis. This policy may change based upon available space.
A limited number of single rooms are available for upperclass students in Ross Hall, Schwitzer Hall,
University Terrace and the Residential College. If a student has already checked into the residence hall,
he/she should make the request to the residence life coordinator. If no singles are available at the time of request,
the student can be placed on a waiting list. Students who choose to be assigned to a single room or
who remain in a double or triple room alone (see "Room Consolidation" above) will be charged the single
Housing is not available during break periods, including Thanksgiving break recess, semester break recess,
spring break recess or any other stated recesses of the University except at the Apartment Village. These
periods also are board exceptions.
Some housing exceptions are made for student groups if a request is made from a University official. Individuals
and groups seeking exceptions should plan in advance and contact the director of residence life.
Policies/Procedures/Services of Residence Life
The residential communities at Butler University have a diverse set of objectives that are meant to meet
the needs of the residents and to complement each student’s academic experience. Each resident is a member
of a community that is both residential and academic in nature.
The policies outlined below are designed to protect each individual’s right to sleep, study, and socialize
and to promote a sense of community spirit and responsibility. Butler University has the right to require
residents to immediately remove any items from a residence hall that it deems, at its sole discretion, to present
a life safety hazard. Final determination in these matters will be made by a residence life coordinator
and/or construction maintenance staff. Items that are not removed in a timely manner by the resident will be
removed by the staff and disposed. The resident is responsible for the costs of removal and disposal.
Residents of legal age and their guests of legal age may possess and consume alcoholic beverages on an individual
basis in the privacy of their own rooms/apartments with their doors closed.
• Alcohol may not be possessed or consumed in the presence of minors.
• Possession of alcohol in any areas other than individual rooms/apartments is prohibited.
• Residents under legal age may not possess alcohol containers in their rooms/apartments including as
• Disciplinary action will be taken with residents and their guests if consumption of alcohol in a student
room/apartment results in violation of the safety code, a large number of people coming and
going from the room/apartment, noisy or disruptive behavior or dispensing alcohol to minors.
• Sale of alcohol is prohibited.
• Kegs, defined as any containers requiring taps to operate, are not allowed in the residence halls or
university apartment buildings.
• When transporting alcohol, containers must be sealed and covered with no reference to alcohol visible.
• If a student is found in possession of alcohol in the residence halls/university apartment buildings,
and it is a violation of the stated alcohol guidelines, the student will be instructed to pour the alcohol
into the nearest sink.
These guidelines apply to behavior in the residence halls/university apartment buildings and are in addition
to the alcohol guidelines listed in the "Rights and Responsibilities" section of the student handbook.
Refrigerators used in residence hall rooms cannot exceed 3.0 cubic feet of internal storage, cannot be
larger than the exterior dimensions of 36” H. x 20” W. x 20” D. and cannot draw more than 2.5 amps of
electricity. Items with heating elements such as toasters, popcorn poppers, toaster ovens and coffee makers
may be stored in resident rooms but must be used in kitchenettes or other designated areas. Microwave ovens
and space heaters are not permitted in resident rooms. Other electrical appliances or devices not mentioned
above may be subject to restriction in residence hall rooms/apartments if the type of device, number
of devices or electrical draw exceeds what the University deems acceptable.
Using non-University mattresses, putting mattresses on the floor or altering structural components of
the beds is not allowed. Students may only use University issued lofts in the residence halls. Platforms and
waterbeds are not permitted. Most rooms are equipped with bunkable beds. Instructions, pins and waivers
are available at each hall office for bunking beds. Beds may not be added to or altered in any way.
Bicycles, mopeds and motorcycles
Bicycles may be parked on the campus grounds in accordance with campus parking regulations. Bike
racks are located at various points around campus. If a resident brings a bike into the residence hall, it
should be stored in the designated bike storage room. Motorcycles and mopeds are not permitted inside a
residence hall. No flammable fluid of any kind is to be in the buildings.
Students are not permitted to operate businesses from on-campus residences.
Possession of, and/or burning candles, incense or spices such as sage in the residence halls/university
apartment buildings is not permitted. Electric potpourri pots as well as plug in air fresheners are prohibited
If carpet is used in student rooms, it must be used without adhesives, nails or tacks. Student are
responsible for removal of carpets/rugs and disposal in the building dumpster. Carpets not properly
disposed or room damage resulting from the use in a resident room, including tape residue will result in a
charge to the resident(s).
When checking out of a room/apartment at any time during the year, the student must make an appointment
with an RA or other residence life staff member to complete a proper checkout. The student’s responsibilities
at checkout include the following:
• Make prior arrangements with an RA for a time and day (with 24 hours advance notice) to check
out. Failure to make an appointment and checkout properly with an RA will result in an improper
• Remove all possessions from room and bathroom (if applicable) and all pictures and posters from
• Make sure room is clean, desk and dressers are emptied, walls are cleared of all decoration, floor is
swept and trash is removed. At Residential College, the bathroom must be clean and trash removed
upon checkout. At the Apartment Village and University Terrace the bathroom(s) and kitchen must
be clean and trash removed upon checkout.
• Make sure all furniture and fixtures are in room. The student will be charged for any missing, damaged
or altered furniture, fixtures or equipment.
• Contact an RA to check room. Reminder: Make arrangements with an RA 24 hours in advance prior
to your desired checkout time so he/she can be there when you are ready to leave.
• Review the room condition report (RCR) with an RA. Sign the RCR.
• Turn in mailbox key and room key.
• Fill out a change of address/mail forward card and leave at front office.
• Follow guidelines posted and/or distributed before end-of-semester closings.
By following the above checkout procedures, a student will ensure that he or she is not billed an improper
checkout charge, housekeeping charge or key charges. Final determination of damage charges will be
made by the residence life coordinator and/or construction management staff.
Cooking in rooms
Cooking is not permitted in student rooms. Appliances such as toasters, popcorn poppers, toaster ovens
and coffee pots may be stored in student rooms; however, use of these items is only permitted in designated
kitchen areas within the halls.
Resident owned microwaves ovens are strictly prohibited in student rooms. Microwave ovens are located
in each hall’s kitchenette and/or in some common areas for resident use.
A resident is liable for all damages/losses in the living unit resulting from negligence, vandalism, theft
and/or abuse. Residents will be charged for all damages/losses that occur during the student’s occupancy of
Wall damage resulting from the unauthorized use of double sided tape and other unapproved poster
mounting materials is the most common charge. The University provides each resident with a small supply
of approved poster mounting tabs. The student must still properly remove items from the walls.
Charges for room, suite and public area vandalism damages and loss of property, for which individual
responsibility cannot be determined, will be divided among all students in the room, suite, hall or unit. The
charges will be made to the students´ accounts. See "Housing Deposit" and "Check-out" for more information.
The use and/or possession of illegal/controlled drugs in residence halls/university apartment buildings
are prohibited. All cases of use, possession, cultivation or sale of drugs or evidence of use, possession, cultivation
or sale of drugs in living units will result in University disciplinary procedures.
Specifically, manufacture, sale, possession or use of narcotics, marijuana, hypnotics, sedatives, tranquilizers,
hallucinogens and other similar known harmful or habit-forming drugs and/or chemicals, except as prescribed
by a physician, are prohibited by state law and University regulations.
All guests must be escorted at all times within the residence halls/university apartment buildings (See
Fire/Life Safety Hazards
Collection or storage of materials, supplies or personal property that constitute a fire hazard as determined
by the University is prohibited. Storage or use of combustible materials, explosives, fireworks or firearms
is prohibited. Use of outside TV or radio antennas, sun lamps, halogen lamps, heat lamps, space heaters
or microwave ovens is strictly prohibited.
The following requirements for all resident student rooms have been created in conjunction with the Indianapolis
fire marshal to insure the safety of all residents.
• All extension cords must be of a surge-protected type with an ON/OFF switch, power on indicator
light, and a breaker reset.
• No two prong ground adapters should be used. If a room has outlets that do not accept three prong
plugs, the room should be reported so that the outlets can be changed immediately.
• Wall/Room door decorations limited to 20 percent of surface.
• Personal floor mats, which represent a trip hazard, are not permitted in hallways.
• Do not attach anything to or hang any item on any sprinkler head.
• Do not attach anything near a sprinkler head that may obstruct the spray pattern.
• Do not attach anything to or alter any life safety device such as fire alarm horns, strobe lights, sprinkler
heads, smoke detectors, exit lights, pull stations or any type of emergency signage.
• No items are to be hung from any ceiling.
• The use of acetate, cellophane, tissue paper or other combustible materials over or in light fixtures is
• String, rope or other type of decorative lighting is prohibited.
• Exit doors, hallways and stairwells must be clear at all times.
• Candles, incense, and plug-in air fresheners are prohibited.
Tampering with or misuse of fire safety equipment, including fire alarms, fire extinguishers or smoke
detectors, is prohibited by state law and University policy. Smoke detectors and sprinkler heads should not
be covered; students are not permitted to hang anything from this equipment. Exiting alarmed doors in
non-emergency situations is not permitted.
Every student is responsible for immediate evacuation of the building in the event of a fire alarm. Failure
to evacuate can result in disciplinary referral and possible police involvement.
Residents may not possess or store firearms or other lethal weapons in their rooms or in any other place
in the residence halls/university apartment buildings. Anyone possessing firearms and/or lethal weapons
such as: bow and arrows, swords, billy clubs, brass knuckles, knives, blow guns, dart guns, wrist rockets,
pellet guns, bb guns, catapults, switchblades and martial arts equipment is subject to severe disciplinary action
— which may include suspension or dismissal.
The University does not allow removal of room furnishings or equipment from residence hall
rooms/apartments. Room furnishings should not be placed so that they obstruct vents, ducts, radiators or
doors. At no time may residents disassemble, stack or alter furniture in the rooms or detach furniture from
the walls or doors. Students are not allowed to move public area furniture to their individual rooms.
Guests visiting the living unit are subject to University rules, regulations and policies and residents will
be held accountable for the actions of their guests. The resident is responsible for informing the guest(s) of
all policies. Failure to monitor guest behavior will result in disciplinary action for the resident. For safety
purposes and to assure the respect of other residents’ ability to study, no more than six persons (including
room occupants) will be allowed in any room at one given time.
Overnight guests are permitted, provided that all roommates are aware of the guest staying and have not
communicated objections. Guests are allowed to stay no more than two successive nights or no more than
three overnight periods in any seven-day period. The University has the right to deny access to any guest, or
ask any guest to leave, if it is reasonably determined that a guest has disturbed or is likely to disturb other
Any lighting fixture that utilizes a halogen light bulb is not allowed in the residence halls/university
apartment buildings. The halogen bulb generates extreme heat, which increases the potential fire hazard.
Halogen bulbs can be found in many different lighting fixtures including torchiere, clip on lamps and desk
lights. An easy identifier is that they are typically covered by a glass plate.
The department of residence life believes firmly in the rights of individuals and therefore harassment of
any form is prohibited in the residence halls/university apartment buildings. Violations of this policy may
result in referral to the University student conduct system.
Harassment is any verbal or physical conduct that creates a hostile or offensive environment, intended or
not, which is directed, but not limited to the age, race, religion, gender, sexual orientation, disability, national
origin, ancestry or any other legally-protected category relating to an individual or group. Harassment
may take, but is not limited to, the form of name calling, signs, notes, slurs or jokes that demean an individual
or group. Harassment also occurs when an individual’s body, possessions or place of residence is vio-
lated or threatened. Individuals who feel that they are victims of harassment should contact the residence life
coordinator, director of residence life, or the Butler University police department.
Holiday and event decorations.
Holidays and events give rise for the use of decorations in the residence halls. Most decorations and specialty
lighting represent a potential fire hazard.
The following restrictions are in place to reduce that potential:
• Only artificial trees can be used in the residence halls/university apartment buildings.
• The artificial trees are to be set on a stable base, away from any heat source and placed so that they do
not obstruct hallways or exits.
• Electrical lighting (string, rope or other types) is strictly prohibited for use or decoration in the residence
halls/university apartment buildings.
• The use of “spray snow” is prohibited.
• Decoration of any type is prohibited on ceilings, light fixtures, door frames and exit doors.
• Decoration on walls or room doors is limited to 20% of the available space.
All individuals who are present in a residence hall room where University policies are being violated are
subject to University student conduct procedures. Residents may be held responsible for violations that occur
in their rooms/apartments, whether they are present or not.
Students are expected to carry their room/apartment keys and University ID card when used for building
access with them at all times. At no time should a student loan or give his or her key or ID card to another
person. Duplicating, lending or borrowing room keys is prohibited. If a student is locked out of his or
her room, he or she should wait for a roommate to return or contact the hall front desk in cases of emergencies.
Lost or stolen keys should be reported to the hall staff immediately. For security reasons, a new lock will
be installed on room doors and new keys will be issued. The student’s account will be charged to pay for the
new lock and keys. If keys are later found, no refund would be made.
Addition of locks on room doors or windows is not permitted. Tampering with locks to student rooms,
front or side doors or any other hall rooms is prohibited.
Laundry rooms with coin-operated machines are located in the basement of each residence hall and University
Terrace apartments and in the Dawghouse at the Apartment Village. Any refunds for money lost
should be claimed at student accounts while all repairs needed should be reported to the hall office. Butler is
not responsible for items lost or damaged in the laundry areas.
The process for students to choose rooms for the following academic year is known as lottery. Lottery
takes place during the second semester. All current students are eligible to participate and lottery number
assignment is based on total credit hours earned.
Students currently living in the residence halls, with approval from the residence life coordinator, can reserve
lounges for special events or meetings. No lounge furnishings may be removed or altered.
Mail and Packages
The U.S. Postal Service, FedEx and UPS deliver directly to each residence hall. Mail is delivered after 1
p.m. daily and is sorted by the hall’s mail clerk. A student must show his/her University ID to receive large
envelopes, packages, flowers or other deliveries. Mail should be addressed as follows:
Ross Hall Student’s Name 629 W. Hampton Drive Indianapolis, IN 46208
Schwitzer Hall Student’s Name 750 W. Hampton Drive Indianapolis, IN 46208
Residential College Student’s Name 630 W. Hampton Drive Indianapolis, IN 46208
University Terrace Student’s Name 599 W. Westfield Blvd. Indianapolis, IN 46208
Apartment Village Student’s Name 5026 Boulevard Place, Apt. # Indianapolis IN 46208
Note: The Apartment Village has separate buildings lettered A-M. All addresses must include the building
letter and apartment number. For example, for building A, apartment 301, the address should read Apt.
A301. Appropriate building letters and room numbers are essential to efficient mail delivery in the Apartment
Maintenance concerns regarding phone or computer issues in the residence hall/university apartment
buildings should be directed to the HELP desk or telecommunications. All other maintenance concerns and
needed repairs should be reported to the hall front desk, RA, AVA or SA. In each building the SA or AVA
will coordinate the maintenance requests and will forward these to facilities management.
Students should know that it generally takes two weeks for non-emergency repairs. Workers have the
right to enter a student’s room/apartments to perform necessary maintenance. For reasons of safety and security,
facilities management will attempt to honor requests for door re-cores within 24 hours. Building maintenance
emergencies should be reported to the RA or front desk immediately.
Music practice rooms are available for use at Lilly Hall. Some halls provide pianos that are available for
use during designated hours.
Residence hall staff members (RAs, SAs, AVAs, CAs, residence life coordinators, and the assistant director
of residence life) are trained to respond to emergency situations and policy violations to maintain a safe
and comfortable living environment for everyone. Students are expected to respond to all reasonable directives
from staff members and are not to interfere with the performance of any staff member’s duties. Any
verbal abuse, harassment, or intimidation toward, or failure to cooperate with, staff members will be considered
an infringement and will be referred to the residence life coordinator or director of residence life.
Noise and disruptive behavior
Residents are expected to respect the rights of others with regard to noise levels for studying and sleeping.
Musical equipment or stereos are not permitted in, or facing out of residence hall windows. Residents
being bothered by noise should notify the noisemakers and request lowering of volumes. If no response is
made, students can contact the RA/AVA on duty or hall office. RAs/AVAs will make periodic building
rounds and will confront noise and disruptive behavior.
Residence life will set minimum quiet hours standards for finals week, but hall government may choose
to extend these hours.
Students are not permitted to paint their individual rooms/apartments.
Only freshwater fish are permitted in the residence halls/university apartment buildings. Tanks may be
no larger than 20 gallons.
Physical and sexual abuse
Butler University will not tolerate any forms of physical and sexual abuse, fighting or intimidation in
the residence halls, and perpetrators will be dealt with severely. Students are encouraged to report instances of
sexual assault or battery to the office of the vice president for student affairs, Butler University Police Department,
residence life staff, the victim advocate or other University officials (for additional information see
"Rights and Responsibilities" section).
Pictures and posters
Use of double-sided tape, duct tape, masking tape, Scotch tape, nails, tacks, etc., to hang posters and pictures
in individual rooms/apartments is prohibited. Residence life staff will supply acceptable adhesive at
check-in. Students wishing to hang posters and flyers in residence halls/university apartment buildings
must receive authorization from the Programs for Leadership and Service Education office and residence life
Quiet and courtesy hours have been created to give each student the right to read and study free from
undue interference, excessive noise or other disturbances and the right to sleep without undue disturbance
from hallway noise, roommate’s guests, etc.
Courtesy hours exist 24 hours a day, seven days a week. Each student is expected to be courteous of
other students’ schedules and keep music, noise, etc., to a reasonable level. If a student is asked by another
student or staff member to be quieter, the student is required to turn down their music, move conversations
out of the hallway, or whatever action is necessary to reduce the noise.
Quiet hours are from 10 p.m.-8 a.m., Sunday through Thursday and midnight-8 a.m., Friday and
Saturday. During these times, it is expected that all students refrain from creating noise that can be heard
outside of the individual’s rooms/apartment. Violations of quiet hours will result in disciplinary action.
Right to entry
The University has the right, without restrictions, to allow authorized personnel to enter student
rooms/apartments. When such entry is deemed necessary, the University will seek within all reasonable
bounds to protect the student's privacy interests. Such actions, when they are warranted, are taken on behalf
of all unit residents to guarantee their safety and welfare
Authorized personnel of the University are charged with the responsibility of inspecting Universityowned
or related property, including residential units, at any time when there is sufficient reason. Inspections
may be conducted for the following reasons: (a) to ensure that units are free of fire or safety hazards; (b)
to determine whether a student is complying with the terms of a room and board contract; (c) to prevent acts
of vandalism; (d) to prevent violations of university regulations when evidence suggests that such violations
may occur. Authorized personnel include the president of Butler University and the vice president for student
affairs or designee(s).
The rooms of students in residence halls/university apartment buildings may be entered whenever
authorized personnel of the University have reason to believe that guests are present at times other than
authorized. Rooms also may be entered by authorized University personnel to complete maintenance and
repair work. Rooms may also be entered for routine residence life activities, such as hall closings, health and
safety inspections or the preparation of rooms for incoming room occupants.
Authorized University personnel may search students’ rooms to remove items that are in violation of
University, federal, state or municipal law or regulations. The residence life staff or Butler University police
department staff may search personal possessions of students with specific authorization from the president
or the vice president for student affairs. A reasonable effort shall be made to have the students in question
present if their rooms/apartments are to be searched. "Reasonable effort" includes such action as consulting
with a resident assistant, checking class schedules to locate students or providing prior notice.
Room and unit agreements
The RAs may assist residents in creating room and unit agreements to establish additional guidelines for
behavior and activities for their community. Students may decide to extend quiet or restrict visitation hours,
as well as establishing norms for unit activities and involvement. Unit agreements will be posted in each hall
and violations of such agreements will be handled through the University student conduct system.
Room assignments are intended to be permanent for the length of the contract period. In situations
where problems arise, students should contact their RAs/AVAs or residence life coordinators. If a problem
arises, the RA/AVA or residence life coordinator will help students to work on roommate differences and to
No room change can be made without approval of the residence life coordinator or assistant director of
residence life. Unauthorized room switches are not permitted and will result in an improper checkout charge.
Changes will not be granted based on race, national origin, sexual orientation or religious preference. Room
changes cannot be made within the first two weeks of either semester or last three weeks of spring semester.
Room condition report
Upon moving into a room, a student will receive a room condition report (RCR) that describes the
move-in condition of the room. The room condition report will be used upon checkout to assess damages
and charges incurred throughout the length of stay. The student must read, sign, date and return this report
to his or her RA or AVA within 24 hours.
Each individual’s enjoyment in his or her residence hall/apartment complex will depend largely on the
thoughtful consideration practiced by everyone. In regard to the conduct of other residents, each resident has
these basic rights.
• The right to read and study free from undo interference, excessive noise or other disturbances.
• The right to sleep without undue disturbance from hallway noise, roommate’s guests, etc.
• The right to expect that a roommate will respect one’s personal belongings.
• The right to a clean environment in which to live.
• The right to free access to one’s room and facilities without pressure from a roommate.
• The right to personal privacy.
• The right to host guests with the expectation that guests are to respect the rights of the host’s roommate
and hall mates.
• The right to be heard if grievances arise.
• The right to be free from fear of intimidation, physical and/or emotional harm.
• The right to expect cooperation in the use of the telephone or other shared items of the
R.S.V.P.: Report Student Vandalism Promptly
R.S.V.P. is an incentive program. It allows residence life to keep RAs/AVAs and RLCs informed on a
monthly basis regarding the amount of damage that is being incurred in public areas due to vandalism. It is
the responsibility of the residents of either the unit or the entire hall to cover the costs of repairs to public
areas that are damaged during the course of the year.
The cost of damages can be kept down if students who see other students damage public areas REPORT
these incidents to their RA/AVA or RLC. If individuals can be identified, then the damages can be charged
to the individuals responsible for the damage rather than the entire unit or hall.
Each semester, a certain amount of money is set aside per person for a unit damages fund and per person
for an all-hall damages fund. If the group stays below the "set aside" amount, then the hall government
and/or the RLC will be able to use this difference to make improvements to the residence hall on a hall improvement
project following the approval of the director of residence life. The projects should be submitted
and approved on a per semester basis.
As a result of a spring 2003 student initiative, smoking is not permitted in the common areas of the
residence halls such as lounges, lobbies and hallways. Smoking is also not allowed in any student rooms
in any on campus residence. Smoking on campus is only allowed beyond 20 feet from the exterior door of
campus buildings, including residence halls/university apartment buildings. The rights of non-smokers to a
smoke-free environment always takes precedence over the desire of smokers to smoke. Residence life will attempt
to make room assignments to honor any requests for smoking/non-smoking roommates. Any residents
who are found to be smoking in their rooms will be subject to the campus disciplinary process and
Door-to-door solicitation in the residence halls/university apartment buildings is prohibited. Residents
should immediately report any solicitation activities to the hall office and/or the Butler University police department.
Any campus organization that wants to sell items in the residence hall lobby must see the residence
life coordinator for approval.
The use of sports equipment and playing sports in hallways or rooms are not permitted. Each hall has
recreational facilities and an exercise room. Equipment for use in public recreation areas can be checked out at
the hall office.
Storage facilities are extremely limited, available on a first-come, first-served basis to students returning
to the residence halls and available only to students who live outside Indiana and the surrounding states and
is limited to four enclosed boxes. No student may store anything without the approval of the residence life
coordinator. Carpets, televisions, stereos, refrigerators or appliances cannot be stored. The residence life coordinator
of the building where the resident currently lives should be contacted to make storage arrangements.
Butler University does not assume liability for any items stored throughout the academic year or over
Because so many residents prefer to bring their own telephones, phones are not provided. Basic telephone
service, along with voice mail, is included in the room rate. To make long-distance calls from room
phones, students are assigned a long-distance access code from the telecommunications department. The telecommunications
department must be contacted in order to deactivate an assigned long distance access code.
Long-distance charges will be billed to students monthly. Incoming collect calls may not be accepted on
Students may use calling cards from room phones and hall pay phones. Calling instructions are as follow:
• on-campus call, dial the last four digits
• off-campus call, dial 7 and the seven-digit number
• long distance call, dial 7 + 1 + area code + seven-digit number + individual Butler long-distance access
• international call, dial 7 + 011 + (country code) + (city code) + telephone number + individual
Butler long-distance access code.
Important phone tips
• Guard against fraud. For students´ protection, new procedures and equipment enable the telephone
company to detect and investigate fraudulent calls. Indiana state law provides that no person shall
defraud the telephone company of lawful charges. Upon conviction, violators are subject to imprisonment
for one year or to a fine of up to $1,000 or both.
• It is not possible to bill long distance calls to room telephone numbers, or to accept incoming collect
calls charged to room telephone numbers.
• A Butler access code is for individual use and should not be given to another student. Do not bill
calls to another student’s access code number, to a fictitious number or to a revoked number.
• If you receive prank or harassing calls, please report this to an RA, AVA and/or the Butler University
• Requests for phone jack repairs should be made to the RA or hall office. Students will be charged for
damages to room phone jacks that appear upon checkout from the residence hall.
Students are responsible for cleaning and removing trash from their own rooms/apartments. Trash
rooms are located on each floor in the residence halls. Dumpsters are located in the parking lots of each university
apartment building. Vacuum cleaners and some cleaning supplies can be checked out at the hall offices.
Housekeepers clean public bathrooms and lounge areas daily.
Unauthorized presence in residence halls/university apartment buildings or a restricted area, including
housekeeping closets, roof, another resident’s room, suite or apartment mechanical room or other secured
area is prohibited.
Vending areas are located in each residence hall. If money is lost in a faulty machine, students can receive
refunds from the student accounts window in Jordan Hall. Any problems with machines should be reported
to the hall office immediately.
The residence halls should be a place where students can sleep and study without having to sacrifice
these needs to their roommate’s desire to entertain friends. Students in the residence halls are expected to act
with respect for the rights of others, and no visitation privilege should supersede another’s right to sleep or
study in his/her room.
Visitation is a privilege and all residents of a room/apartment/suite must approve of any guests. If one
resident does not desire a guest to be in the room/apartment/suite, then the guest should leave. The visitation
policy is in place to make sure students are able to study and have a safe living environment. A guest is
defined as a person who is not assigned to your specific living area and who is visiting you. Guests may not
infringe on the rights of roommate/suitemates or other students and must observe and follow all residence
life policies. Guests must be escorted at all times while in the halls and must be identified as visiting a specific
student living in the residence halls/university apartment buildings. All students are responsible for
their guests and their actions. Any infringement of policy by a guest will be the responsibility of the guest as
well as the student host and the guest may be removed/banned from the halls/university apartment buildings
at residence life staff discretion.
Visitation is the hours which a student may have a guest present in his/her room/apartment. These
hours vary between the halls and are outlined below:
Ross and Schwitzer Hall
• 10–2 a.m. Sunday through Thursday
• Friday and Saturday 24-hour visitation
Residential College, University Terrace and Apartment Village
• These residences have 24-hour visitation during the entire week.
• Individual units may elect to shorten visitation hours.
After these hours, members of the opposite sex are permitted in designated 24-hour visitation areas. Parents
or legal guardians of a student may visit the private living areas at any time the residence halls are open,
provided their son or daughter accompanies them. Students must escort their parents or legal guardians to
and from the private living areas.
Students may not remove window screens or curtains. Decorations or any other item may not be affixed
in any way to the interior or exterior of the window. Students are prohibited from hanging or throwing any
object from a residence hall window. Students and/or guests are not allowed to enter or exit through windows.
Safety and Security
The maintenance of a safe and secure residence hall environment is everyone's responsibility. To this
end, the admittance of unauthorized persons to residence halls is prohibited. Residents should always lock
their room and apartment doors to ensure personal safety and security of their property. To enhance the
safety and security of all hall residents, residents' property as well as University property, Butler University
police will conduct patrols of the residence halls/university apartment buildings on a periodic basis. Officers
are fully commissioned and have the same authority as other law enforcement officers. For emergency situations
requiring police, medical or firefight response, call 9-1-1. For non-emergency assistance, call BUPD at
940-9396. Additionally the following safety tips should be followed:
1. Never prop residence hall/University apartment building or Greek house doors open or let others
prop them open. Close and latch any door you find propped.
2. Always carry your key and ID card with you and make sure doors lock after they enter.
3. Do not let others in through a door you have opened. Residence hall/University apartment students
should immediately report to their RA, AVA, RLC or hall office staff if they see anyone propping a
door or letting strangers into a stairwell.
4. Never walk alone on campus after dark. Organize your travel so you can walk with a group of
friends. Choose a well-lit pathway for travel. For an escort on campus contact BUPD at ext. 9396.
5. Report suspicious persons or activities to BUPD at ext. 9396. If you suspect you are being followed
or if you fear a suspicious person, move to a brightly lit area or toward other people.
6. If you are a victim of a crime, immediately report the incident to BUPD at ext. 9396 and to your
RA/AVA/RLC. Your immediate report may be instrumental in apprehending the individual and/or
recovering your loss.
7. Residence hall/university apartment students should never leave their rooms/apartments without
locking their doors.
8. Never leave your keys and possessions unattended in a lounge, hallway, laundry room or other common
space. Secure valuables in a locked place.
9. Check your family insurance to see if your possessions are covered while you have them on campus.
If you are not adequately covered, consider personal property insurance.
10. Write down brand names, purchase prices and dates, and serial numbers of all valuables and name,
account number and expiration date of all credit cards. This information should be kept separate
from other valuables and in a safe location. Report immediately any theft or loss to BUPD.
Abuse of safety equipment
Safety and security equipment is placed in the residence halls/university apartment buildings for your
protection. Tampering with such equipment (exit signage, standard/emergency lighting, fire alarm
horns/strobes) will endanger not only your life but also the life of everyone in the building. Participating in
any activity that may compromise building security or safety will result in disciplinary action and/or criminal
charges. If there is a fire:
1. If you see a fire or smell smoke, pull the nearest building alarm immediately.
2. Leave the building.
3. Call BUPD at ext. 9396.
If you get trapped in a room when there is a fire, close the doors and seal cracks and vents. Hang an object
in front of the window (bed sheet, jacket) and/or telephone for help. If above the first floor do not open
the window until instructed by rescue personnel.
At the beginning of the semester, familiarize yourself with the emergency and evacuation procedures, and
the locations of exit stairwells and doors. Plan more than one exit route. If you hear a fire alarm, you are required
to immediately exit the building. Never use an elevator in a fire emergency. When notified of severe
weather, proceed quickly and calmly to the inner most area on the lower levels of the building, away from
Greek life refers to Butler’s social fraternities and sororities. Membership is a popular option for many
Butler students with approximately 34 percent of undergraduates choosing to become members of the Greek
community. Butler is home to 16 inter/national Greek organizations, known as “chapters.” Of the 16 chapters,
14 offer housing. Alumni/ae play an active role in assisting the members enhance personal development
through academic, leadership, philanthropic and social programming. Participation within a Greek chapter
gives members a unique opportunity to build close relationships and lifelong friendships.
Between 30 and 80 sophomores, juniors and seniors live in each Greek chapter facility. All chapter
houses are staffed with a house director who is responsible for the management of the house. All chapter
houses are owned by an alumni/ae board or national corporation board. Living arrangements vary regarding
the occupancy of the facility, individual rooms and provision of meal service.
The director of Greek life and orientation programs is a full-time staff member who works with and advises
the Interfraternity Council and Panhellenic Association (governing bodies of the fraternities and sororities),
as well as Order of Omega honor society. The director also serves as a liaison between the University
and the chapters, (inter)national headquarters staff, alumni/ae volunteers, house directors, faculty, staff, parents
and community organizations. The office of Greek Life and Orientation Programs is in Atherton Union,
Room 312. The director is available to help anyone who has questions or would like to know more about
fraternity or sorority life.
For specific guidelines and regulations pertaining to Greek chapters, refer to each Inter/national organization's
alcohol policy, the Greek social event policy and the University alcohol policy. All policies are available
from the director of Greek life and orientation programs.
Members of Greek chapters and their guests are expected to obey state and federal laws, Butler University
policies and the chapter’s inter/national alcohol policy. In addition, every member should know his or her
chapter's inter/national policy regarding alcohol. Infractions of any of these policies will result in action by
the University, the respective council and/or the inter/national fraternal organization.
Alcohol beverages many not be served or consumed outside or on the house premises unless the procedures
for an approved party with a third-party vendor are followed.
Alcohol beverages and containers should not be visible from outside the chapter house. (See the "Rights
and Responsibilities" section of the student handbook for complete alcohol guidelines.)
Campus and Community Relations
Greek chapter houses are privately owned residences. Sophomores and juniors may be permitted to live
in a chapter house of which they are members to satisfy the University’s residential requirement. The housing
environments provide a unique living experience that supports the educational mission of the university
and the residential environment of the
surrounding neighborhood. Therefore, it is essential that a chapter and its individual members follow these
guidelines to promote good campus and community relations.
• Landscaping and house exteriors will be maintained on a regular basis.
• Dumpsters and surrounding areas will be clean and sanitary.
• Music and noise will be kept at reasonable levels and comply with local noise ordinances.
• The chapter and individuals will respond appropriately to complaints.
• Individuals will be respectful of the rights of others who are trying to sleep and study.
Grade Requirements, men’s and women’s fraternity
An academic standing and membership report for each fraternity and sorority will be compiled at the
end of each semester. Any organization that has a collective GPA less than 2.25 will be notified that it is on
academic probation for the following semester. If an organization that has been on probation the previous
semester again falls below 2.25, that organization will then be placed on social probation for the following
semester or semesters until the cumulative average reaches 2.25 or better. Social probation for any organization
under this policy will mean that all scheduled activities will be suspended during the probationary period.
The only exceptions will be (1) the organization may participate in formal recruitment; (2) the organization
may pledge new members; and (3) the organization may have formal initiation as detailed by the respective
national organization for eligible members.
In addition, the interfraternity council mandates that all men’s fraternities attain a collective GPA above
the all-men’s average. Failure to meet this requirement may result in a probationary status.
Greek Alcohol and Social Event Policy
In recognition of the concern for the health and safety of our members, Butler University's Greek community
hopes to navigate a course to safe and responsible behavior at fraternity/sorority sponsored social
functions involving alcohol, and in doing so, reduce the threat of alcohol abuse and its related maladies in
addition to providing a safe and responsible environment for social functions that may or may not involve
For Social Events involving the Availability of Alcohol
General (alcohol available):
I. The possession, use and/or consumption of alcoholic beverages, while on chapter premises,
during an official chapter event, or in any situation sponsored or endorsed by the chapter must
be in compliance with any and all applicable laws of the state of Indiana and Marion County, as
well as the Butler University Rules of Conduct and Butler University Alcohol Policy.
This policy is intended to supplement individual chapters' social and risk management policies.
Chapters are encouraged to be aware of and informed regarding current policies, laws, regulations
or rules that relate to the use of alcohol.
Pursuant to all NIC, NPC and FIPG regulations, no chapter funds may be used to purchase alcohol;
“slush funds” or “house beer” will not be permitted in any instance.
No chapter shall provide or allow any alcohol at membership recruitment activities or activities
involving new members. (See also IFC and Panhellenic Association recruitment rules.)
V. Alcoholic beverages may not be served on or consumed outside of the chapter house on fraternity
house premises except for during registered parties in an enclosed area involving a tent.
Outside events with amplified sound must end by 11 p.m. Sound must be contained indoors
after 11 p.m.
“Open parties” are prohibited; at no time shall the hosting fraternity allow any individual into
the social function without first confirming their 'invitation' by way of checking the guest list
approved by the director of Greek life and orientation programs. Individuals shall not be added
to the guest list during the event.
VII. Social events involving alcohol may be held only on Friday and Saturday nights. All parties
must end by 3 a.m., except outside events involving amplified sound – which must end by 11
p.m. to comply with the city noise ordinance. Alcohol sales must end at 2 a.m. No parties can
be held during university reading days or University finals week.
VIII. All events must be properly registered by the Friday one week prior to the date of the event. (See
the policy's 'Registration' section for the specific registration requirements.)
IX. Any social function/event involving the distribution and consumption of alcohol must employ a
third-party vendor, who is responsible for:
A. Said "Vendor" shall provide limits of general liability of not less than $1,000,000, combined
single limit for bodily injury or property damage per occurrence and an aggregate
of no less than $1,000,000. Coverage shall also include liquor liability with a limit of no
less that $1,000,000. Coverage shall also include liquor liability with a limit of no less
than $1,000,000. Said insurance shall provide workers compensation coverage to comply
with the statutory requirements and provide employer’s liability of not less than
$100,000, each accident; $100,000, each employee by disease; and $500,000, per policy
by disease. Proof of such insurance shall be provided by certificate of insurance not
less than seven (7) days prior to the event. Insurance shall be written by a company with
BEST’s rating of A, VII or better.
B. Containing and distributing all alcohol beverages.
C. Confirming legal drinking age (21) of the guests to whom they sell alcohol every time
alcohol is purchased.
D. All alcohol distribution on a per drink basis with cash exchange.
E. Alcoholic drinks are limited to beer, wine coolers and mixed drinks containing only one
type of alcohol. Shots of hard liquor and mixed drinks containing more than one type of
alcohol (e.g., “Long Island Iced Tea”) are prohibited.
F. Dutiful monitoring of alcohol consumption and if necessary, subsequent denial of alcohol
in cases of, but not limited to: unruly behavior, apparent alcohol abuse, severe intoxication,
or any other situation, left to their discretion which would indicate the need to deny
individuals the ability to purchase alcohol.
The use of any alternate method of alcohol distribution (e.g., BYOB, house distribution, individual
room distribution, etc.) other than that of a third-party vendor is strictly prohibited.
X. The attendance list, submitted in conjunction with the registration form (see 'Registration'),
must be strictly monitored by no fewer than two individual
members of the chapter sponsoring the event. Under no circumstances should the list used during
the event deviate from the attendance list that was previously submitted and approved. The
monitors will be currently enrolled Butler undergraduate students and are responsible for confirming
invitations and preventing any individual from entering/exiting a social event with alcohol.
The director of Greek life and orientation programs may grant permission for the chapter’s
hired security personnel to monitor the list when arranged in advance.
In accordance with state law, no one under the age of 18 is allowed where
alcohol is furnished.
XII. Signs must be posted at the entrance to the event, near the alcohol distribution site, by any public/house
phone and in bathrooms stating:
Emergency phone numbers, specifically:
1. Butler University Police Dept. (ext. 9396)
2. Indianapolis Metropolitan Police Dept. (911)
3. Indianapolis Fire Dept. (911)
XIII. There must be a minimum of four sobriety monitors present at any social event involving alcohol
distribution; sobriety monitors, selected from the chapters sponsoring the function must
not consume any alcoholic or otherwise intoxicating substances for the duration of the event so
that they may assist in the case of an emergency or any other situation necessitating their aid.
(Each sponsoring chapter should provide at least one such monitor.)
XIV. Adequate, non-alcoholic food and beverage alternatives (e.g., soft drink, pretzels, chips, bottled
water, etc.) must be present and readily accessible at all social events involving alcohol distribution.
Water fountains and soft drink machines are not considered adequate accessibility.
These guidelines shall be in effect throughout the calendar year.
I. All chapters hosting/sponsoring a social function where alcoholic beverages are being sold and
consumed are required to provide security for the event. There must be a minimum of two offduty
Indianapolis police officers (or from a security company acknowledged by BUPD).
II. Two members of the hosting fraternity's officer corps are to meet the hired security officers at the
BUPD office no later than fifteen minutes prior to the start of the function. At that time the
hosting fraternity, BUPD officers or the BUPD shift supervisor (or most senior officer on
duty), will outline the specific needs and expectation regarding the event.
III. For larger events, discretion is given to the BUPD-approved security on how much personnel
they would like to have. A minimum of two officers is required. (An average of one officer for
every 100 people expected is recommended.)
A social event that necessitates registration is one that meets one or more of the following criteria:
• The event was planned or pre-meditated
• The event was discussed during a chapter or executive committee meeting, or was advertised
by any means (e.g., word of mouth, chapter listserv, invitations, T-shirts, Facebook, text
• Chapter funds were used in any way
• An objective observer would construe the function as chapter-related
I. All on-campus social functions and individual in-house “date functions” must be registered by
noon on the Friday of the week preceding the date of the event.
II. Social events with alcohol present may only be held on either Friday or Saturday night. (Functions
not involving the availability of alcohol, which can also occur on Thursday nights, must
also be registered with the director of Greek life and orientation programs.)
III. Any chapter wishing to sponsor a registered social function must have all IFC and/or Panhellenic
Association dues paid in full (this includes fines and other fees). All chapters with outstanding
debts at the time of registration will not be permitted to sponsor an event.
Sponsorship for any single social event must be in accordance with all sponsoring chapters’ national
policies in terms of the number of chapters/organizations that can sponsor an event and if
a chapter/organization is allowed to participate depending on the nature of the event and where
the event will take place.
V. The hosting fraternity of the social event should complete the Event Registration Form (posted
outside the Office of Greek Life and Orientation Programs) — detailing the sponsoring chapters,
date of the function, location of the function and approximate time of the function. The
completed form is to be returned to the director of Greek life and orientation programs.
The hosting fraternity must attach a “master copy” of the complete attendance list for the event
by the Wednesday before the function. Each sponsoring chapter/organization, including the
hosting fraternity, must submit an individual attendance list, with the name of the chapter/organization
at the top of each page.
a. The attendance list must be typed and in alphabetical order by last name.
b. The total number of individuals on the master list (members of all participating chapters
plus guests) must not exceed state fire code occupancy restriction for the hosting chapter's
house, if the event will occur inside the chapter house.
c. If the event will occur outside, the total number of individuals allowed in attendance must
not exceed the fire code occupancy restriction for the areas designated and must not exceed
the ratio of three guests: one member.
d. For events hosted outside the chapter house, the area must be enclosed (e.g. tent or privacy
fence) with an unobstructed exit. For events involving a third-party vendor, the outdoor
area must be confined to a tent.
VII. Third-party registration is handled directly through the Office of Greek Life and Orientation
Programs; a copy of the contract agreed upon by the hosting fraternity and vendor, [along with
the Vendor/Host Agreement] (including proof of the vendor's certificate of insurance), are to be
faxed to the director of Greek life and orientation programs no less than seven days immediately
prior to the date of the event.
VIII. Upon completion of the registration process, each Thursday afternoon, the director of Greek life
and orientation programs will notify BUPD, the dean of student life, the presidents of all chapters
sponsoring the function and any other office/individual to whom the weekend social schedule
is pertinent, officially confirming the completion of the registration process.
The dean of student life and director of Greek life and orientation programs reserve the right to conduct
an investigation and pursue formal University conduct charges, regardless of the outcome of the
appeal before the Greek conduct board.
No policy can cover all possible situations that may arise. When this policy is not specific in a certain
point, chapters are to conduct their activities in the spirit of social responsibility embodied in this
policy. Chapters in violation of this policy's intent will be subject to review by the Interfraternity Council/Panhellenic
Association adjudication, the director of Greek life and orientation programs and/or the
dean of student life.
For social events not involving the availability of alcohol
I. Social events may be held only on Thursday, Friday or Saturday nights. All parties must end by
3 a.m., except outside events involving amplified sound – which must end by 11 p.m. to comply
with the city noise ordinance. No parties can be held during University reading days or
University finals week.
II. All on-campus social functions and individual in-house “date functions” must be registered by
noon on the Friday of the week preceding the date of the event. (See the policy's 'Registration'
section for the specific registration requirements.)
III. Signs must be posted at the entrance to the event, by any public/house phone and in bathrooms
Emergency phone numbers, specifically:
1. Butler University Police Dept.
2. Indianapolis Metropolitan Police Dept.
3. Indianapolis Fire Dept.
IV. Adequate food and beverage alternatives (e.g., soft drink, pretzels, chips, bottled water, etc.)
must be present and readily accessible at all social events. Water fountains and soft drink machines
are not considered adequate accessibility.
V. These guidelines shall be in effect throughout the calendar year.
Security and an attendance list are not required for socials at which alcohol is not available, unless
deemed necessary for specific social events
A social event that necessitates registration is one that meets one or more of the following criteria:
• The event was planned or pre-meditated
• The event was discussed during a chapter or executive committee meeting, or was advertised
by any means (e.g., word of mouth, chapter listserv, invitations, T-shirts, Facebook, text
• Chapter funds were used in any way
• An objective observer would construe the function as fraternity-related
I. All on-campus social functions and individual in-house “date functions” must be registered by
noon on the Friday of the week preceding the date of the event.
Functions must be registered with the director of Greek life and orientation programs.
Any chapter wishing to sponsor a registered social function must have all IFC and/or Panhellenic
Association dues paid in full (this includes fines and other fees). All chapters with outstanding
debts at the time of registration will not be permitted to sponsor an event.
Sponsorship for any single social event must be in accordance with all sponsoring chapters’ national
policies in terms of the number of chapters/organizations that can sponsor an event and if
a chapter/organization is allowed to give money towards the function depending on what type of
event it is and where the event takes place.
The hosting fraternity of the social event should complete the Event Registration Form (posted
outside the office of Greek life and orientation programs and orientation programs) — detailing
the sponsoring chapters, date of the function, location of the function and approximate time of
the function. The completed form is to be returned to the director of Greek life and orientation
Upon completion of the registration process, each Thursday afternoon, the director of Greek life
and orientation programs will notify BUPD, the dean of student life, the presidents of all chapters
sponsoring the function and any other office/individual to whom the weekend social schedule
is pertinent, officially confirming the completion of the registration process.
I. The dean of student life and director of Greek life and orientation programs have the right to
conduct an investigation and pursue formal university conduct charges, regardless of the outcome
of a hearing before the Greek judicial board.
See the Greek judicial board Constitution for procedures and rules on conduct hearings, sanctions
No policy can cover all possible situations that may arise. When this policy is not specific in a certain
point, chapters are to conduct their activities in the spirit of social responsibility embodied in this policy.
Chapters in violation of this policy's intent will be subject to review by the Interfraternity Council/Panhellenic
Association adjudication, the director of Greek life and orientation programs and/or the dean
of student life.
Greek Conduct Process
Greek organizations, which may receive conduct charges for allegedly violating campus policies, state law
or their respective council’s constitution and bylaws, are entitled to a hearing. The initial campus hearing
committee includes the dean of student life and the director of Greek life and orientation programs in conjunction
with the judicial vice presidents from Interfraternity Council and Panhellenic Association. Within
the councils, a Greek conduct board shall also be in place. For more information, contact the director of
Greek life and orientation programs.
Hazing and Initiation Practices
All Greek chapters are expected to abide by their inter/national guidelines and policies regarding hazing
and/or initiation practices. The university has right to investigate any practices that are at odds with the hazing
policies outlined in the “Rights and Responsibilities” section of the student handbook, section XIII., and
the inter/national organization’s new member/associate/pledge program. New members are prohibited from
moving into a Greek chapter house at any time during the new member period unless prior approval is obtained
from the director of Greek life and orientation programs.
King and Queen Contests
All Greek organizations must comply with the Butler University Rules of Conduct found in the “Rights
and Responsibilities” section of the student handbook which states: (There shall be no) “disorderly conduct,
or reckless, intimidating, lewd, indecent or obscene conduct or expression on university-owned or related
property, at university-sponsored or university-supervised functions or against a representative of the University.”
Organizations failing to comply will be subject to conduct proceedings. This includes but is not
limited to events, activities, programs and king/queen contests. In addition, the Panhellenic Association has
developed minimum standards for its constituent groups regarding participation in queen contests and lip
Questions, fraternities and sororities
What are Panhellenic and IFC?
The Panhellenic Association (Panhel) and the Interfraternity Council (IFC) are the governing bodies of
the sororities and fraternities. Students from respective Greek chapters are elected each year to serve as executive
officers for Panhel and IFC. Each chapter is represented by a delegate at the weekly council meetings.
Chapters pay council dues, which are used to finance formal recruitment activities, speakers, Greek Week,
philanthropy projects, educational and leadership programs.
What are city-wide chapters?
The term ‘city-wide chapters’ refers to nine national fraternities and sororities belonging to the National
Pan-Hellenic Council (NPHC), or the historically Black Greek organizations. As the name implies, membership
in a chapter is not limited to students from just one campus, but may include students from several
campuses in Indianapolis/Central Indiana. Undergraduate chapter members work closely with a city’s
Graduate Chapter in all aspects of the chapter life.
The Alpha Chapter of Sigma Gamma Rho was founded at Butler in 1922. In addition, Butler students
belong to other NPHC city-wide chapters, which are not recognized Butler student organizations. Information
about any of the NPHC organizations is available from the director of Greek life and orientation programs.
Why should I join a fraternity or sorority?
You may have some unanswered questions going through your mind whether you are a first year student,
a continuing student, or a transfer student.
• Will I fit in and make friends?
• Will I succeed academically?
• Will I get lost in the crowd and become just another number?
• Will I be able to get involved on campus and enhance my leadership skills?
• Will I be able to get a good job when I graduate?
• Where can I find other people who like to do the same things that I do?
These concerns are very common. Everyone likes to belong to and feel a part of something. Fraternities
and sororities offer you the chance to meet people who share your interests and values as natural friends.
Fraternities and sororities can help you find your niche on campus, be your home away from home, offer
resources to help you achieve your academic goals, encourage you to get involved in campus organiza-
tions, let you play on that winning intramural team and give you a group of friends that will cheer you on
when you're successful and who will support you when the going gets tough.
How do I join?
Butler Greeks participate in deferred recruitment, meaning that the membership process is deferred until
at least the second semester of a student’s freshman year. The IFC and Panhellenic Association formal recruitment
processes start before the beginning of the spring semester and are open to all students who have
achieved the required academic minimum during the fall semester. Participation requirements for formal
recruitment can be found in the formal recruitment guides or on the Greek Life and Orientation Programs
web site, www.butler.edu/greek-life. City-wide NPHC organizations also require potential members to have
successfully completed a minimum number of hours with a required minimum GPA.
During panhellenic formal recruitment, the mutual selection process starts with a tour of all of the sorority
chapter houses on the first day. Beginning the second day, chapter events are by invitation only. Potential
members are instructed as to the number of invitations they may accept per day. Following the last recruitment
event on the fourth day (Preference Night), each woman will select the organizations from which she
would be willing to accept an invitation to join (bid). The list of each potential member’s choices and each
chapter’s bids are entered into a computer program and the results are distributed the following day, Bid
Men's formal recruitment follows a similar format. The first day is comprised of tours of the chapter
houses. During this time, each potential member begins the process of meeting chapter members and gaining
a better understanding of the chapter's values and expectations. The other three days are devoted to meeting
more of the brotherhood and learning about each chapter’s programs and values. Fraternity chapters issue
invitations to join on Bid Day.
Some fraternities and sororities will be looking for members in the fall. Please remember that only second
semester freshmen and upper-class students are able to participate in fall open recruitment. A list of recruitment
chairpersons is available in the office of Greek life and orientation programs as well as an open recruitment
events calendar listing all of the functions for each chapter occurring during the fall semester.
Membership selection for the NPHC chapters is independent of IFC and Panhellenic Association formal
recruitment. The process has different stages and is not completed within just a few days. For more information,
contact the director of Greek life and orientation programs.
Joining a Greek organization is a lifelong commitment and needs to be taken seriously. You need to ask
questions and find out what the chapters value most. It is important to ask questions about what each chapter
will expect in regards to time requirements, financial commitments and academic expectations. You have
every right to know this information before joining any of the organizations.
Do members need to have certain GPAs?
To participate in formal recruitment, students must have successfully completed a minimum of 12
hours with a 2.75 average for panhellenic recruitment or a 2.3 average for IFC recruitment.
Each chapter, including NPHC chapters, has academic guidelines that can affect pledge/associate and active
membership status. To find out each chapter’s specific GPA, please contact the director of Greek life and orientation
If I join a housed chapter, when do I move in?
All first year students are required to spend their first year in one of the residence halls or qualify for
commuter status. Sophomores and juniors are also required to live in the residence halls or have commuter
status unless they affiliate with a Greek organization and live in their respective chapter house. Upper-class
students or transfer students who pledge/associate with a Greek organization may have the option to move
into the chapter house for the spring semester if space is available.
Who are the house directors?
Having a house director is a university requirement for all Greek chapter housing. House directors are
hired by the respective alumni/ae house corporation board and are responsible for much of the house management.
Their duties can include menu planning, bookkeeping, budgeting, household maintenance and
staff supervision. House directors bring a wealth of experience to the chapters and are utilized as resources by
both members and alumni/ae.
How much does it cost to join a fraternity or sorority?
Each chapter has certain one-time fees paid by new/associate/pledged members when they join. Initiated
members pay semester dues that cover national insurance fees, membership fees and other costs.
For students moving into a chapter house, your room and board costs are comparable to the residence
halls. Detailed information is available from the director of Greek life and orientation programs and each
chapter, as well as the Greek life and orientation programs website, www.butler.edu/greek-life.
Statement of Alcohol-Free Recruitment
Because of action taken by the North American Interfraternity Conference in summer 1987, Butler University
policy states that the serving or consumption of alcohol during summer and formal recruitment parties
is strictly prohibited. No alcohol or illegal drug use by students participating in Greek recruitment will be
tolerated. If a potential new member is in possession of alcohol or drugs or is causing a disturbance while
under the influence of alcohol or drugs during formal recruitment week, he or she will be removed from the
process. If a chapter supplies alcohol to potential new members, the chapter will be subject to a conduct
RIGHTS AND RESPONSIBILITIES
I. About Rights and Responsibilities
Each member of a community is afforded certain rights. Likewise, each member has responsibilities
to the members of that community. The Butler University community has established rights as well rules
and regulations to promote the orderly conduct of its educational program. As a private educational institution,
Butler University is committed to educating its students academically, encouraging their personal development,
and promoting their welfare. The University community can best perform its educational mission
when students share with other members of the community the responsibility for orderly conduct in an
environment of mutual respect. The administration of a conduct system is concerned not only with protecting
the safety and well being of the campus as a whole, but also with assuring that each student’s rights are
The Butler University student conduct system, which consists of hearing officers, a campus student
conduct board, a University appeals board, the dean of student life, the dean of student services, the vice
president for student affairs (hereinafter “vice president”) and the president of the University, has as its aim
the fair and consistent treatment of student conduct cases brought to its attention. In order to ensure the protection
of the rights of the student, the University adheres to certain recognized procedures. These procedures
are described under “Student Conduct System,” section XVII.
II. University Rules of Conduct
Upon being admitted, a student assumes an obligation to conduct himself/herself in a manner compatible
with the University’s functions as an educational institution. Misconduct for which students may be
subject to sanctions falls into the following categories:
1. Violation of the University’s published policies, regulations, or Rules of Conduct set out herein,
including, but not limited to, those governing alcoholic beverages, academic dishonesty, campus
solicitation, harassment, sexual harassment, sexual misconduct, student organizations, or use of
2. Disruption of teaching, research, administrative, or student conduct procedures or other University
activities, including its public functions, or other authorized activities on or off University
3. Involvement in behavior which could or does result in physical injury, destruction of University
property or that of a third party, or obstruction of the normal functioning of the University.
4. Attempted or actual theft, unauthorized possession of another's property, dishonesty, or knowingly
furnishing false information to the University.
5. Violation of rules governing residential units or of those regulations and guidelines established
by the individual residential units.
6. Physical, mental, or verbal abuse of any person or any conduct that threatens or endangers the
health or safety of any such person on University-owned or related property, or at any University-sponsored
and/or supervised functions.
7. Unauthorized entry, occupancy, or use of University facilities.
8. Disorderly conduct, or reckless, intimidating, lewd, indecent, or obscene conduct or expression
on University-owned or related property, or at University-sponsored or supervised functions or
against a representative of the University.
9. Unauthorized use, possession, or distribution of any controlled substance or illegal drug, including,
but not limited to, marijuana, lysergic acid diethylamide (LSD), or cocaine.
10. Unauthorized use or possession of explosives, firearms, firecrackers, fireworks, a paintball gun,
other weapons, or dangerous chemicals.
11. Smoking in classrooms, laboratories, residence halls, or in other prohibited areas.
12. Failure to comply with directions of University officials acting in the performance of their duties.
13. Use, possession, or distribution of alcoholic beverages except as expressly permitted by law and
Butler University regulations; public intoxication.
14. Violation of any criminal law while enrolled in the University: federal, state, or municipal.
III. Student Acceptance of Regulations
Upon being admitted to the University, the student agrees to accept and comply with these rules and
regulations. The guidelines and policies contained within this section have been established for the protection,
safety, and well-being of the entire University community and are set forth in writing in order to give
students general notice of prohibited conduct. The guidelines and policies should be read broadly and are
not designed to define misconduct in exhaustive terms.
IV. Student Group Responsibility
Butler University student organizations are expected to adhere to all applicable institutional regulations.
Failure to do so may result in student conduct action being initiated against the group; consequently,
policies, procedures, and sanctions set forth in this section apply to student organizations collectively, as well
as to individual students. Officers of the student organizations are responsible for assuring compliance of all
of their members with regulations and for representation when student conduct proceedings are initiated
against the group.
V. Academic Integrity
Butler University is an academic community. It exists for the sake of the advancement of knowledge;
the pursuit of truth; the intellectual, ethical and social development of students, and the general well being of
society. All members of our community have an obligation to themselves, to their peers and to the institution
to uphold the integrity of Butler University. In the area of academic integrity, this means that one’s
work should be one’s own and that the instructor’s evaluation should be based on the student’s own efforts
and understanding. When the standards of academic integrity are breached, mutual trust is undermined, the
ideals of personal responsibility and autonomy are violated, teaching and learning are severely compromised,
and other goals of the academic community cannot be realized.
Students are responsible for being fully aware of what constitutes academic dishonesty; claims of ignorance
cannot be used to justify or rationalize dishonest acts. Academic dishonesty can take a number of
forms, including but not limited to cheating, plagiarism, fabrication, facilitation, and interference:
Cheating includes receiving or giving help on papers, experiments, reports, compositions, projects,
or examinations without the instructor’s permission. It also includes submitting part of or all of the
completed assignment of another person as one’s own work. Of special note and concern is the use
of purchased research papers. It is a violation of the regulations of Butler University for a student to
purchase a term paper. Cheating is also using unauthorized materials and aids, such as books, one’s
own notes or those of another, and calculators during an examination.
Plagiarism is the fraudulent misrepresentation of any part of another person’s work as one’s own.
Submitting any writing, including take-home exams, that does not properly acknowledge the quoting
or paraphrasing of another person’s words, or that fails to give proper credit for another person’s
ideas, opinion, or theory is plagiarism. Any unacknowledged use of sources to which one is indebted
including but not limited to, music, video, audio, theatre projects, compositions, web site,
and computer software constitutes plagiarism.
Fabrication is the falsification or invention of information or data in reports, lab results, bibliographies,
or any other academic undertaking.
Facilitating academic dishonesty involves assisting someone in an act of dishonesty.
Interference includes the theft, alteration, destruction, or obstruction of another student’s work. Interference
may take the form of the theft, defacements, or destruction of resources, e.g., library periodicals
and books, so as to deprive other students of information.
The requirements of academic integrity also extend to academic activities involving computers and
networks and unethical/unprofessional conduct specific to academic programs. (See “Computer Use Policy,”
A person who violates the standards of academic integrity undermines the values integral to the educational
mission of Butler University. Academic dishonesty is a serious offense, harming both the community
and the perpetrator, and Butler University has, accordingly, adopted procedures for dealing with possible
instances of academic dishonesty. A college may also adopt its own procedures for dealing with academic
integrity issues. In such a case, the college's procedure may be followed in addition to or as an alternative to
the procedures set forth below:
The Student’s Act of Academic Dishonesty Takes Place in a Course in Which the Student is
[Note: “days,” as used throughout the student handbook, except where otherwise stated, means “calendar
days.” The reference “dean” may also refer to the dean’s designee. ]
1. Imposition of sanctions by the instructor.
(a) The instructor has a conference with the student. The instructor should explain the nature
and basis of the allegation of academic dishonesty. The student must be provided with the
opportunity to respond.
(b) The instructor has the option of consulting his or her department chair in order to determine
whether an infraction has occurred, if a penalty should be imposed, and, if so,
what it should be. The department chair may attend the conference with the student.
Deans of the colleges without department chairs may appoint a faculty consultant for the
same purpose. The instructor may apply other procedures formally agreed to within his
or her college.
(c) If the instructor concludes that the alleged infraction did take place, the instructor will report
this in writing to the student, generally within seven (7) days after the conference. A
copy of the report will be sent to the dean of student services. The report will state the nature
of the offense, the penalty imposed, and how the decision can be appealed. The report
will also inform the student that the vice president for student affairs may impose an
additional penalty (as determined by the procedures stated in V.3).
(d) The instructor may impose a penalty ranging from lowering the grade for an assignment
or test to failing the assignment, the test, or the course. The Office of Registration and Records
should be informed immediately when the penalty is an “F” for the course, so that
the student may not withdraw from the course and receive a “W.” This grade may be
changed subject to the outcome of an appeal.
2. Imposition of sanctions by the dean of the student’s college.
(a) The instructor may request that the dean of the student’s college handle the allegation of
academic dishonesty. The instructor may opt for this course of action either before or after
a conference with the student accused of academic dishonesty. In either case, if the dean
decides to handle the allegation of academic dishonesty, the dean will have a conference
with the student, explain the nature and basis of the allegation and provide the student
with the opportunity to respond. The dean may invite the instructor to attend the conference.
(b) If the dean concludes that the student did commit the alleged infraction, the dean will
impose a penalty and follow the procedures described in V.1 (c) and V.1 (d).
3. Actions by the vice president for student affairs.
(a) After receiving a report of an act of academic dishonesty, the vice president for student affairs
must examine whether the student has a previous record of academic dishonesty in
order to determine if additional action should be taken. If further action is taken, the vice
president must report his/her decision in writing to the student, generally within 10
days. A copy of the report will be sent to the dean of the student’s college. The report will
mention how the action can be appealed.
(b) If the student has no previous record of academic dishonesty, the dean of student services
or the vice president for student affairs may advise the student to have a conference with
the dean of his college with the purpose of assisting the student in finding ways of realizing
academic success without dishonesty.
(c) If the student has a record of one prior offense the student is required to have a conference
with the dean of his or her college.
(d) If the student has a record of two prior offenses the student will be immediately suspended
for the semester in which the last offense took place. If that semester has already
passed, the student will be suspended for the semester following the one during which
the last offense occurred.
(e) If the student has a record of three prior offenses, the student will be immediately dismissed
from the University.
(a) If the student seeks to appeal the penalty imposed by the instructor the student should
initiate the appeal in writing to the dean of her/his college within seven (7) days after
receiving the instructor’s report stating the penalty. The dean will have a conference with
the student, generally within 10 days after receiving the notice of appeal. The student will
be informed in writing of the dean’s, action generally within seven (7) days after the
conference. The report will mention how the decision can be appealed. A copy of the
report will be sent to the instructor and the dean of student services.
(b) If the student seeks to appeal an action by the dean of his/her college, or by the vice president
for student affairs, the student must initiate the appeal in writing to the dean of student
services within seven (7) days after receiving the written report stating the action.
(c) The appeals board shall conduct a hearing only if two (2) or more members of the board,
or its chair, believe that the student may have suffered some injustice due to substantive
or procedural error (such as availability of new evidence, demonstrable bias in earlier decision
led to a fundamentally unfair decision, etc.). After submitting the appeal, the student
will be informed in writing whether a hearing will be held. The student is generally
given at least seven (7) days to prepare for the hearing.
(d) The appeals board will make its own rules for the conduct of hearings, which will be consistent
with the provisions contained in the student handbook.
(e) The appeals board may modify any appealed decision, as it deems appropriate. The decision
of the appeals board will be reported in writing to the student generally within seven
(7) business days after the hearing. A copy of the report will be sent to the instructor, the
dean of the student’s college, and the dean of student services.
(f) The president may hear appeals involving a penalty of either suspension or dismissal.
The president may, at his/her discretion, hear any other appeal by the student in regard
to actions of the Appeals or Student Conduct Boards.
(For additional information, see Section XVII, “Appeal Process”)
The Student’s Act of Academic Dishonesty is Not Related to a Course in Which the Student
1. The instructor whose course is involved has a conference with the student and the dean of the
student’s college. If the allegation of academic dishonesty is reported by a person other than the
instructor whose course is involved, this person may be invited to attend the conference.
2. If the dean concludes after consultation with the instructor, that the alleged infraction did take
place, this will be reported in writing to the student, generally within seven (7) days after the
conference with the student. A copy of the report will be sent to the dean of student services.
The report will state the nature of the offense and how the decision can be appealed. The report
will also inform the student that the vice president for student affairs may impose a penalty if
prior offenses have been recorded.
3. The vice president for student affairs will take further action according to the procedures stated
in the preceding section, “Appeal” 3(a)-(e).
4. The student may appeal according to the procedures outlined in the preceding section, “Appeal,”
The Student’s Act of Dishonesty Takes Place in a Computer Facility
System managers or other individuals will report any possible instance of academic dishonesty
that takes place in a computer facility to the dean of student services, who will decide which of
the procedures for academic dishonesty should be followed.
1. Allegations of unethical or unprofessional conduct of a student enrolled in or applying to a professional
degree program may be addressed by the dean of the appropriate college according to
the policies and procedures of the college. A student found to be in violation of the college’s
policies may be subject to a grading sanction as well as suspension or termination from their
professional degree program.
2. A student may be subject to sanctions under both the University’s Rules of Conduct and a college’s
professional conduct policies.
3. If the dean of the college concludes that the alleged infraction did take place, the instructor will
report this in writing to the student generally within seven (7) days after the conference. The
report will state the nature of the offense, the penalty imposed, and how the decision can be appealed.
A copy of the report will be sent to the dean of student services.
4. The student may appeal according to the procedures outlined above under Appeal 4(a)-(f).
VI. Computer Use Policy
The purpose of the following is to specify computer use policies for Butler University and may be
revised or supplemented by Information Resources.
1. The goal of the University is to provide adequate computer facilities for support of teaching and research
for all faculty, students and staff, and to update these facilities as needed to keep the University
2. Access to a Butler University computer system or network is not in itself a right, but a privilege
granted with the understanding that there are responsibilities to ensure fairness to all other users.
Inappropriate use may result in withdrawal of this privilege, academic discipline and/or prosecution
through the appropriate civil or criminal justice system.
3. It is the policy of the University to abide by all applicable laws governing computer software use,
privacy, copyright, and recognition of intellectual property.
4. Information Resources will maintain and update detailed procedures and guidelines for computer
hardware and software use on campus. Procedures, guidelines and changes to this policy will be presented
to the Information Management Council for review and follow the standard University protocol
for policy approval.
1. Student, faculty and staff privacy on multi-user computers means that each account, and the
content of files associated with that account, are assigned to the designated user(s); they must not
be used or intruded upon by anyone else without the explicit permission of the designated
owner. Each owner is responsible for any and all activity that occurs through the use of their
2. Pursuant to the Electronic and Communications Privacy Act of 1989, Title 18, United States
Code, Sections 2510 and following, notice is hereby given that there are no facilities provided by
the University that guarantee the confidentiality of files. The computing system administrator,
and his or her designates, may have the ability to view all messages and files of any user. However,
it is not the routine policy of the administrator to view others’ files, and the general policy
is to keep files private, even though such privacy cannot be guaranteed.
3. Computer access for faculty and staff is primarily for educational and University business purposes.
Computer access for students is primarily for educational purposes. In general, educational
use is interpreted loosely; however, abuse for economic gain or uses of the computer or
network that adversely affects others will not be tolerated. Personal use of computer access not for
economic gain, such as entertainment, is allowed but only if it does not interfere with or disrupt
University business or the educational use of others. If a problem becomes evident or there is a
complaint regarding usage of networks or University computers, Butler has the right to review
the contents of computer memory and storage, trace information, backups, file server accounts
and any central multi-user computer account contents, to determine your complicity. Butler has
the right to restrict activities that are deemed to interfere with the normal operation of the network.
4. Use of files or other software that is solely for the purpose of pestering other persons is generally
considered just cause for administrative action. Possession of software solely intended to compromise
system security or performance is also prohibited.
5. Accounts on Butler multi-user computers and servers are usually identified as personal information
access points. Although various users may sometimes share data within the computer,
the “login” access point is considered personal. A “Username” identifies a particular person and
is for the exclusive use of that person. Each user agrees not to share his or her password with
others. If a user believes his password has been revealed to others, he or she should change it
immediately, or if unable to change it, contact the information resources staff for assistance. Any
use of a personal account by someone other than the designated owner should be reported immediately
to Information Resources.
6. Additional guidelines for faculty and staff desktop computers:
(a) A personal computer in an office is as private as a desk or filing cabinet. The information
resources staff (including any student assistants) will make every attempt to honor this.
(b) Information resources personnel will only view or copy data files on a faculty/staff personal
computer upon invitation by the faculty/staff member, or as part of a technical
problem analysis or resolution. In addition, personnel may be invited to copy data for the
purposes of system backup. If personnel need to access a faculty/staff computer for installation
and updates, they will attempt to notify the appropriate faculty/staff member. If access
is urgently needed to control a network problem, and the faculty/staff member cannot
be reached, the computer staff will contact the appropriate dean or supervisor’s office for
Whenever information resources personnel go into a faculty or staff office without the faculty/staff
member present, they should leave a message indicating why they were there
and what was done.
It is the faculty or staff member’s responsibility to contact Information Resources regarding
deletion of files upon termination of employment at Butler. Any mail system specific
files abandoned by a user will be deleted. Any other files abandoned will be deleted or
retained for use by the University as determined by the Chief Information Officer or
7. Student accounts and any associated files are subject to deletion at the beginning of the next fall
or spring term for which the student fails to register.
1. The purpose of electronic mail is to enhance communication. Therefore, it is important that all
faculty/staff members be connected to the system and that a system be selected that will ease
communication between different types of computers.
2. Pursuant to the Electronic and Communications Privacy Act of 1989, Title 18, United States
Code, Sections 2510 and following, notice is hereby given that there are no facilities provided by
the University for sending or receiving confidential messages. The computing system administrator,
and his or her designates, may have the ability to view all messages and files of any user.
However, it is not the routine policy of the administrator to review messages, and the general
policy is to keep messages private, even though such privacy cannot be guaranteed.
3. Privacy of messages routed off campus is not within the control of Butler University.
4. Electronic mail addressed to a Butler network address for a student, faculty or staff member who
is no longer attending or employed by the University will be deleted. There will be no attempt
made to ascertain the contents of messages, whether previously read by the addressee or not.
5. Electronic mail is required to carry a valid “from” name of the individual who sent it. Mail represented
as being from someone other than the sender will be considered a violation of these
guidelines that can result in student conduct action.
External Network Use 1
1. The Internet connection at Butler is for the use of persons legitimately affiliated with Butler
University or affiliate organizations, to facilitate the exchange of information consistent with the
academic, educational and research purposes of its members.
2. Use of external networks shall:
(a) Avoid interfering with the work of other users of the networks. Messages that are likely to
result in the loss of recipients’ work or systems are prohibited.
(b) Avoid disrupting the network host systems (nodes).
(c) Avoid disrupting network services.
3. Users of external networks are expected to be responsible in their use:
(a) “Chain letters,” “broadcasting” messages to lists or individuals, and other types of use that
would cause congestion of the networks or otherwise interfere with the work of others are
External networks are not to be used from Butler for commercial purposes, such as marketing,
reselling bandwidth, or business transactions between commercial organizations.
4. Any communication that violates applicable laws and regulations is not allowed. In particular,
any messages and data sent to destinations outside the U.S. must satisfy the Department of
Commerce regulations (either be within the GTDA guidelines for information that may be generally
transmitted or have the required license).
(a) A number of websites exist today that make it easy to download music and video files
from the Internet. However, many of these materials available for download are illegal duplications
and made available without permission of the copyright owner. Downloading
and other duplication of copyrighted materials is only legal with the permission of: the actual
copyright owner; or a legitimate claim of “fair use.” Therefore, music and/or video
files nay not be downloaded or otherwise copied from the Internet without the specific
written approval of an authorized officer of the University. When such downloads are
authorized, you must promptly check any downloaded files of software for viruses.
1. Butler University’s policy is to license all software used on campus according to applicable law.
In order to maintain documentation of compliance with these laws, the department of information
resources must maintain certain records on all faculty/staff software acquisition and track information
about our investment in software.
2. The information resources department will retain original distribution media, and other proofs
of purchase when applicable, for all University-owned software. The proof of purchase is often
needed for software upgrades and/or to establish proof of legal license. Media also provide protection
for the University’s investment if a faculty/staff member leaves and the software is transferred
to a new person. Media allows for re-installation and/or personalization of the software for
the new user and can serve as a form of backup for the original user if the application software is
accidentally corrupted or destroyed.
3. Software license rules must be followed regardless of the physical location of the software that is
used and the access method used to activate the software.
4. Faculty/staff members may also use personally purchased software on the University systems
(a) The software is used according to its license requirements.
(b) The software is registered with the department of information resources along with a
signed statement or copies of appropriate proof of purchase of license.
(c) The software does not adversely react with other University software installed on the system, or
violate any licensing requirements of the University software.
(d) The software does not adversely affect operation, traffic or security of the network and its other
(e) Operation and/or consulting assistance is not needed for successful use of the software.
1. It is Butler’s policy to comply with any federal, state, or local regulation related to electronic
scanning of documents, including “fair use” policies on copyrighted material.
2. Under guidelines from the U.S. government it is stated that anyone who scans “sensitive documents”
risks “Constructive Seizure” of their computer equipment, up to $25,000 in fines, or
up to 15 years imprisonment. These guidelines define “sensitive documents” to include the following:
(b) Federal Reserve notes
(c) U.S. postage stamps
(d) Foreign postage stamps
(e) Revenue stamps
(f) Other negotiable valuated articles (for example, checks, bonds, and securities)
1 Adapted from the Acceptable Use Policy of the Corporation for Research and Educational Networking
(g) Identification documents (for example, driver’s license and governmental identification
Academic Integrity Related to Computer Use
1. Academic dishonesty takes many forms and the wide use of computers and networks on campus
raise some particularly important issues. In general, computer users that attempt to violate copyright,
violate privacy, steal software, plagiarize others’ work, or gain more than their fair share of
resources may be subject to discipline. To have a fair share of resources means that each person
uses only his or her allocated resources and makes no attempt to degrade system performance or
use special knowledge to gain more than his or her fair share.
2. Note that there are some hardcopy documents that can be copied in limited quantities under
copyright “fair use” rules but MAY NOT be then converted to digital form and distributed
3. Academic dishonesty will be handled based upon the academic integrity guidelines as outlined
in the University, college and departmental policies.
4. A violation of responsibilities or a breach of academic honesty could result in the denial of computer
system and network access along with any other student conduct action.
5. The University may also choose to prosecute violators through civil or criminal justice systems.
Note that violations in use of networks may also result in prosecution by operators of the remote
compromised node. When violations involve networks crossing state lines, federal law enforcement
agencies may become involved.
Relocation of Computer Hardware, Software, or Network Connections
1. Participation of information resources staff is required for any of the following related to faculty,
staff or computer classroom systems:
(a) Relocation of a system on campus, unless the system is explicitly designated as a portable system.
Movement of hardware requires update of records for insurance, inventory and warranty.
Consideration of network connection availability and network record updates must be
made. Special moving procedures for certain equipment may be required to prevent damage.
(b) Hardware configuration changes and repairs, including swapping of keyboards, monitors, etc.
This is required for many of the same reasons given in (a), above, plus warranty or service
agreements may be affected or voided due to re-configuration, or may require an “authorized”
repair person to maintain protection.
(c) Reassignment of a system to another person. Software license records require updating for such
a transfer. Correct records are also needed to locate systems that require software updates
and/or needed to be offered software updates. System may have been acquired with funds
restricted to certain uses.
(d) Transfer of licensed software application programs to, from or between computers. The rea-
sons are the same as those for (b) above.
Computer attachment or detachment from the network. This is to avoid network disturbances
or failures, and for update of records required to locate malfunctioning equipment
2. Desktop computer systems should not be removed from campus unless by special arrangement.
Dean’s and chief information officer’s approvals required. Record updates are required for insurance
and inventory. Insurance liability must be considered and financial responsibility
agreed upon by all parties.
3. If faculty/staff member leaves the University, he or she is expected to leave behind all hardware,
software, accessories and documentation that were provided by the University, and notify
It is desirable for faculty and staff to have the latest version of selected major software packages on
an annual basis. Information resources will budget for campus-wide software such as our standard
operating system and office tools. However, it is the faculty or staff member’s responsibility
to see that expenditures are planned for in the appropriate departmental or college budget for
all department-specific tools. Faculty members who wish to have particular software applications
or updates available in student labs should make these requests through their college dean.
1. In order to provide a means for recovering from hardware failure, data corruption, or disaster,
the department of information resources will be responsible for the regular backup of data stored
on the central campus servers. The backup of devices either housed in a location not specified by
information resources or not maintained by Information Resources is the responsibility of the
individual department or user.
2. System backups are NOT for data archival. Any archival of data is the responsibility of the individual
departments and should be maintained either on a central server, or stored on stable, removable
3. A regular backup schedule will be followed. Information resources will maintain a regular
schedule of backups, which will be published on the department’s web page.
4. Backup media will be retained for a maximum of three years.
5. Once the storage period for the backup has expired, the media will either be re-used or destroyed.
6. Data that are critical to the operation of the University should be stored on a central server that is
regularly backed up.
Student Personal Systems
1. Butler will allow students to connect their own devices to the campus network provided that
they meet the following requirements:
(a) They conform to the standards set forth by information resources. These standards will be
available in a public location such as the department’s web page.
(b) They do not require any modification to the existing campus network.
(c) They do not interfere with the normal operation of the campus network.
2. Each individual is responsible for the maintenance of their own hardware and software and the
data stored on it.
3. Butler is not responsible for any damage done to the device through the network connection.
This includes but is not limited to power surges, computer viruses or malicious acts from other
4. Any device connected to the network must be operated in accordance with all applicable local,
state, federal and international laws, including but not limited to software license agreements and
5. Students who violate this policy may lose their ability to connect any device to the network as
well as computer access.
Purchasing Personal Computer Systems
Butler maintains a discount program for staff or students wishing to purchase computer equipment
for personal use. See the Information Resource website for current procedures.
VII. Alcohol Policy
Butler students are expected to obey the state and local law concerning the use of alcoholic beverages.
Alcoholic beverages are prohibited in all common areas, academic buildings, the auditorium in Clowes Memorial
Hall, the Butler Bowl, Hinkle Fieldhouse and the Health and Recreation Complex (HRC), without
the expressed authorization of the department head responsible for the administration of that facility.
Authorization must be obtained from the vice president for student affairs to serve or consume alcoholic beverages
in Atherton Union, the west gym, Robertson Hall, certain outdoor locations, and in public areas on
the premises of a residential unit. In order to obtain such approval, a written request detailing the time, location,
number of participants, and the exact nature of the event must be submitted to the vice president’s office
15 business days in advance of the event. In addition, no special mention, pictorial or otherwise, of the
fact that alcohol will be present may be made when advertising such events.
Use of Alcoholic Beverages
1. All Butler students are responsible for complying with state and local laws. Attention is called to
the Indiana alcoholic beverages law (Indiana Code 7.1-5):
(a) No person under 21 years of age may use or be in possession of alcoholic beverages.
(b) Persons 21 or over may not make alcoholic beverages available to minors.
(c) Misrepresentation of age for the purpose of purchasing alcoholic beverages is a violation of
(d) Excerpts of Indiana alcoholic beverage law:
i. It is a class C infraction for a minor to make a false statement of his/her age, or to
present or offer false or fraudulent evidence of majority or identity, to a permittee
for the purpose of ordering, purchasing, attempting to purchase or otherwise procuring
or attempting to procure an alcoholic beverage. A minor who uses a false or
altered driver’s license as evidence of majority under this section shall have his/her
driver’s license revoked for a period of up to one year in addition to any other penalty
imposed by law.
ii. It is a class C misdemeanor for a person to sell, give, or furnish to a minor false or
fraudulent evidence of majority or identity with the intent to violate a provision of
iii. It is a class C infraction for a minor to have in his/her possession false or fraudulent
evidence of majority or identity with the intent to violate a provision of this
iv. It is a class C misdemeanor for a minor to knowingly: (a) possess an alcoholic beverage;
(b) consume it; or (c) transport it on a public highway when not accompanied
by at least one of his parents or guardians.
v. It is a class C misdemeanor for a person to recklessly sell, barter, exchange, provide
or furnish an alcoholic beverage to a minor.
vi. It is a class C infraction for a person 21 years of age or older to knowingly induce a
minor to unlawfully possess an alcoholic beverage.
vii. It is a class C misdemeanor for a minor to recklessly be in a tavern, bar or other
public place where alcoholic beverages are sold, bartered, exchanged, given away,
provided or furnished. A minor violating this law shall have his/her driver’s license
revoked for a period of up to one year, in addition to any other penalty imposed
(e) Excerpts from Indiana criminal procedure laws:
i. Class C infractions are punishable by the imposition of a fine of up to $500. In
addition, the suspension of one’s driver’s license may also occur.
ii. Class C misdemeanors are punishable by imprisonment for not more than 60
days. In addition, a fine of not more than $500 may be imposed. In addition to
Indiana State law and University policy, members of student organizations shall be
subject to the following guidelines concerning the possession and consumption of
alcoholic beverages on University-related premises. Recommendations also are listed
that will enhance the ability of student organizations to better self-regulate events.
2. Alcoholic beverages are prohibited in all common areas, academic buildings, the auditorium in
Clowes Memorial Hall, the Butler Bowl, Hinkle Fieldhouse and the Health and Recreation
Complex (HRC), without the expressed authorization of the department head responsible for
the administration of that facility.
(a) Authorization must be obtained from the vice president for student affairs to serve or consume
alcoholic beverages in Atherton Union, the west gym, Robertson Hall, certain outdoor
locations and in public areas on the premises of a residential unit.
In order to obtain such approval, a written request detailing the time, location, number of
participants and the exact nature of the event must be submitted to the vice president’s office
15 business days in advance of the event. In addition, no special mention, pictorial or
otherwise, of the fact that alcohol will be present may be made when advertising such
Furnishing and/or Consuming Alcohol
1. Alcohol may not be furnished or consumed on University-owned property unless authorization
for a specific event is obtained from the vice president for student affairs. On a case-by-case basis,
an organization may petition the vice president to allow the serving and consuming of alcoholic
beverages outside the physical structure of a building in prescribed areas. This request
must be submitted to the Office of the Vice President for Student Affairs in writing at least 15
business days in advance of the event.
2. Alcoholic beverages may not be furnished or consumed outside a residence hall except in cases
3. Residence hall students 21 years of age and their guests 21 years of age or older may possess and
consume alcoholic beverages on an individual basis in the privacy of their own rooms, with
their room doors closed. Alcohol may not be possessed or consumed in the presence of individuals
20 years of age and younger.
4. No University funds or monies from student organization accounts may be used to purchase alcoholic
beverages, without the authorization of the vice president for student affairs.
Group Use of Alcohol Guidelines
1. The guidelines are not designed to encourage or discourage alcohol consumption. Rather, they
establish parameters for alcohol use that are consistent with applicable laws and allow for social
interaction and personal expression without infringing on the rights and property of others. The
guidelines exist because the University believes that healthy, positive social interaction is an integral
part of the educational process. The guidelines will enable organizations to maintain high
standards that directly contribute to a positive living-learning environment.
2. The planning and execution of a social event is the responsibility of all organized groups participating
in the function. If a planned social event involves two or more student groups, the
appropriate officers of the groups will participate in the planning and implementation of that
event, regardless of where the event will occur. Conduct sanctions resulting from violations of
the University’s Rules of Conduct will be individualized for each case. Individual(s) alleged to
violate this policy may face University as well as legal action.
Sponsoring Events at Which Alcohol May Be Furnished
1. On-campus social events
(a) A campus wide social event is defined as an event that is held on campus with a third
party vendor, an enclosed alcohol area, security officers in attendance, and limited to current
Butler University students and their guests.
Open on campus events do not require a guest list; however a Butler ID must be shown
for admission. Guests of Butler University students must enter with the host and possess
a valid driver’s license or other state issued ID.
(b) Registration of on campus social events – These social events should be registered a minimum
of 15 business days in advance of the event. The event registration form and
proposal must be completed and signed by the director of PuLSE or director of Greek life
(for social fraternities/sororities), vice president for student affairs or designee, manager of
catering, conferences and special events and president(s) or responsible officer(s) of the
2. Closed social events
(a) These events are defined as an event that is held by any student organization and designated
as such on the event registration form
(b) A guest list should be submitted along with the completed event registration form for any
(c) Each sponsoring organization must submit their guest list on paper that includes the organization’s
name at the top. The guests’ names must be in alphabetical order by last
name of the student/guest.
(d) Registration of a closed social event on campus – These social events should be registered
a minimum of 15 business days in advance of the event. The event registration form
must be completed and signed by the presidents or responsible officer(s) of the sponsoring
organization(s) and submitted to the PuLSE office.
3. Minimum requirements for sponsoring events
(a) All organizations wishing to sponsor an event must be in good standing with the University
and any governing organizations. An organization is not in good standing if it is subject
to probation or any pending sanctions or has a zero or negative student organization
account balance with the PuLSE office.
(b) A maximum of four organizations may co-sponsor any single social event.
4. Capacity of facility
(a) The number of people who can be invited to a social event in a particular facility will be
established by the physical limitations of the facility. A state fire marshal will examine the
facility and determine capacity for facility. Verification of that fire marshal’s inspection
should be on file in the Office for the Vice President of Student Affairs and PuLSE office.
Alcohol at outside events shall be contained to a specified area marked by boundaries.
5. Timing of event
(a) No social events with alcohol may be held on days other than Friday or Saturday. No social
events shall be scheduled during reading days. (Reading days are defined and listed
on the University calendar.) Social events held outdoors will end at 11 p.m. Indoor social
events may continue until 3 a.m., with security officers present and sound contained
within the facility. Alcohol may be furnished until 2 a.m. All parties run the risk of being
terminated for excessive noise or alcohol violations.
6. Furnishing alcohol at social events
(a) Any social event involving the distribution and consumption of alcohol must employ a
third-party social event vendor:
The “vendor” shall provide limits of general liability of not less than $1,000,000 combined
single limit for bodily injury or property damage per occurrence and an aggregate
of no less than $1,000,000. Coverage shall also include liquor liability with a limit of no
less than $1,000,000. Said insurance shall provide workers compensation coverage to
comply with the statutory requirements and provide employer’s liability of not less than
$100,000, each accident; $100,000, each employee by disease; and $500,000, per policy
by disease. Proof of such insurance shall be provided by certificate of insurance not
less than seven (7) days prior to the event. Insurance shall be written by a company with
a BEST’s rating of A, VII or better.
Alcoholic beverages may only be furnished in cans or plastic cups.
Available alcohol will consist of beer and wine.
Dutiful monitoring of alcohol consumption and, if necessary, subsequent denial of alcohol
in cases of, but not limited to: unruly behavior, apparent alcohol abuse, severe intoxication,
or any other situation, left to their discretion which would indicate the need to
deny individuals the ability to purchase alcohol.
All alcohol distribution shall be exchanged for a ticket on a per drink basis. The ticket can
be purchased through a cashier furnished by the third party vendor.
(g) The third party vendor assumes responsibility for confirming legal drinking age (21
years of age) of the people to whom they provide wristbands and alcohol every time alcohol
Individuals 21 and older with a wristband would be allowed the equivalent of one beer or
wine cooler per hour, as determined by the number of tabs on the wristband. Individuals
that gain entry into the event during the last hour of the furnishing of alcohol will
only be given wristbands with two tabs on it.
Third party vendors dispensing alcohol may not serve more than one 12 oz. beer or wine
cooler to an individual at a time.
The use of any alternate method of alcohol distribution (e.g., BYOB, etc.), other than third
party vendor, is strictly prohibited.
7. Limited attendance
Only Butler students or a guest of a Butler University student may attend an event at
which alcoholic beverages are furnished. Prior to gaining admittance, Butler students
must present a Butler ID card. Students’ guests will be required to present valid driver’s
license as proof of their age and must be signed in as a guest of the student.
At a closed social event, the guest list will be used at the door to verify the ages of guests.
Individuals 21 years of age or older may receive a wristband and shall be checked off as
having received one and only one wristband per event. Security personnel will be involved
with checking the guest list, checking IDs of people admitted to the social event
and confirming that those to whom they give wristbands are of legal age.
Intoxicated individuals shall not be admitted to the event. No one may bring alcohol into
the event. In accordance with state law, no one under the age of 18 is admitted where alcohol
8. Guest responsibility
By placing a guest’s name on a guest list for a social event and admitting him/her to the
social event, the individual Butler host and the student organization(s) hosting the event
assume responsibility for that guest’s behavior.
(a) Advertising for an on campus social event should include the statement “Beverages Available,
Butler University ID required.” Guests of BU students must present a pictorial
driver’s license for admittance.
(a) When a social event becomes overcrowded, as specified by the fire code, organization
members should not allow any more attendees into the facility. As attendees leave, new arrivals
may be allowed into the event. Contact BUPD (ext. 911or 9396) if assistance is
11. Monitoring an event
(a) Food and non-alcoholic alternative beverages (excluding a water fountain and/or a soft
drink machine) must be provided at all events at which alcoholic beverages are consumed.
(b) The service area must be secured or defined in a manner that ensures only those persons
who are 21 or over will be furnished alcoholic beverages. In accordance with state law, no
one under the age of 18 is allowed where alcohol is furnished.
(c) The University police should be contacted immediately if assistance is needed while
monitoring an event.
(d) Under no circumstances can alcoholic beverages be sold on a per-drink basis or distributed
unless a third-party vendor is employed.
(e) It is recommended that alcohol only be furnished in a well-lit area.
(f) There must be a minimum of four (4) sobriety monitors present at any social event involving
alcohol distribution. Sobriety monitors, selected from the organization sponsoring
the function must not consume any alcohol for the duration of the event so that they may
assist in the case of an emergency or any other situation necessitating their aid. Each sponsoring
organization should provide at least one (1) sobriety monitor. Sobriety monitors
shall be visible and available throughout the social event to monitor access at doors and
observe general behavior.
(a) Arrangements must be made to hire officers to help monitor the event. The security officers
must be from a licensed, bonded, and insured security firm or may be off-duty police
officers; however, they must be certified to work a Butler function by BUPD and the
Vice President for Student Affairs. A minimum of two (2) officers must be hired for the
duration of the event. BUPD will determine the number of officers needed for the event
and they typically use the ratio of one officer per 100 expected attendees, although the
type of event will also be considered. Security arrangements should be completed at least
15 business days before the event.
(b) One security officer should be involved in checking IDs and providing wristbands to
people 21 years and older.
(c) One security officer must be stationed near the alcohol serving area.
(d) Officers make periodic rounds through the social event area.
(e) An officer of the sponsoring organization is to meet the hired security officers at the
BUPD office in Jordan Hall no later than 15 minutes before the start of the function. At
this time BUPD and the organization officer will outline the specific security needs and
expectations regarding the event.
(f) Security must remain at the social event until it is closed and people are dispersed.
(g) Event organizers must ensure that security officers submit a Post Party Report to BUPD.
VIII. Greek Life Social Event Policy
See Greek Alcohol and Social Event Policy on page 81.
Regulation on Use of Sound Amplification Devices
The University has an obligation to itself and to the community surrounding the campus to provide
an environment conducive to the normal functioning of both. The right to express oneself is limited by its
effect on other people. All members of the Butler community, as well as outside groups that use our facilities,
must accept this responsibility.
This regulation is not intended to limit the use of sound amplification devices as part of Universitysponsored
and scheduled activities, nor does it restrict individuals or groups simply because an activity is
likely to create sounds that go beyond the immediate area of origin. At the same time, however, the indiscriminate
and unregulated use of sound amplification devices in the buildings and on the campus and
grounds of Butler University is detrimental to and seriously disrupts and impedes the University in accomplishing
its functions, mission and obligations as an educational institution.
1. “Sound amplification devices” as used in this regulation mean any electrically operated or assisted
device for amplifying sound including, but not limited to, public address systems, bullhorns,
music or voice amplifiers, megaphones or any combination thereof.
2. The use of sound amplification devices in buildings, on the campus or any site of the University,
whether owned by the University or under its control, is prohibited unless approval is first
obtained from the vice president for student affairs or his designated representative. Amplification
devices used for the purpose of classroom teaching are exempted from this regulation.
3. The use of sound amplification devices will be limited from 9 a.m. to 11 p.m. to comply with
the city’s noise ordinance. Approval for the use of sound amplification may be granted when the
time, location, manner, and extent of amplification will not:
Unreasonably interfere with the academic pursuits or business activities of students, faculty,
employees, and guests of the University; and
Unreasonably interfere with residents living in the Butler-Tarkington community.
Any exception to this policy must be approved by the vice president for student affairs.
Violation of this regulation will be subject to appropriate action by the University.
X. Drug-free Community Policy
The illegal or abusive use of alcohol and other drugs by members of the campus community jeopardizes
the safety of the individual and the community, and is contrary to the academic learning process. Butler
University is committed to having a campus that is free of the illegal or abusive use of alcohol and other
drugs. In keeping with this commitment it is the policy of the University that the illegal or abusive use of
alcohol and other drugs is prohibited on University property or as part of University activities. In order to
inform all University students of their responsibilities as set forth in the Drug-Free Schools and Campuses
Act Amendments of 1989, the following information is provided:
1. The Butler University Rules of Conduct prohibit the unauthorized use, possession, or distribution
of any controlled substance or illegal drug.
2. Conduct sanctions the University may sanctions for violations of the University drug and alcohol
policies include dismissal, suspension, probation, restitution, suspension from University
housing and forfeiture of financial assistance, or such other sanctions as deemed appropriate by
the University. Students may be accountable to both civil authorities and the University for acts
that constitute violations of law and University policy. Student conduct action at the University
will normally proceed during the pending of criminal proceedings and will not be subject to
challenge on the ground that criminal charges involving the same incident have been dismissed
3. Applicable legal sanctions under federal, state, and local law state that it is unlawful to possess a
controlled substance, including marijuana, cocaine, LSD, PCP, heroin, designer drugs, etc.
(Federal Law Title 21 USC, Sections 841, 844, 845). The penalty for simple possession of
such substances is a fine and/or imprisonment. The penalties increase if the possession includes
intent to manufacture, distribute, or dispense a controlled substance, especially if it is near a
public or private elementary, vocational or secondary school, or a public or private college or
University. Violators of this law may also be subject to civil penalties.
4. It is a violation of Indiana state law for anyone under the age of 21 to use or possess alcoholic
beverages or to misrepresent their age for the purpose of purchasing alcoholic beverages. It is
also unlawful for someone over the age of 21 to make alcoholic beverages available to someone
under 21. Sanctions for the violation of this law may include a fine and/or imprisonment. Additionally,
it is a violation of Indiana state law for anyone to use, possess, manufacture, distribute
or dispense controlled substances (Ind. Code Sec. 35-48-4-1 et seq.). Penalties include
fines and/or imprisonment. Again, penalties increase if such activities take place near public
parks, housing projects, or schools.
5. Health risks associated with the use of illegal drugs and abuse of alcohol are staggering. The
abuse of alcohol and other drugs is now recognized as the number one public health problem in
the United States. Approximately 30 percent of all admissions to general hospitals and 50 percent
to psychiatric hospitals have detectable substance abuse. Substance abuse accounts for approximately
150,000 deaths annually. This includes death from stroke, diseases of the heart,
and liver and all drug and alcohol related suicides, homicides and accidents. The abuse of substances
also increases risk of ulcers, birth defects, and a diminished immune system. Studies of
college students have also found a correlation between the use of alcohol and other drugs and an
increased risk of violent and irresponsible behavior and academic failure.
6. The University encourages students who are experiencing substance abuse problems to seek assistance
from resources available to them on campus, as well as from agencies and self-help
groups available in the community. A list of these resources is available from Health Services
and Counseling and Consultation Services located in the HRC, (317) 940-9385.
The University recognizes that situations may arise in which a student believes he/she has been
treated unjustly. All members of the University community should attempt to resolve grievances as soon as
possible as, typically, the opportunity to gather information and for mutually satisfactory resolution is greatest
at the earliest point in time. Students may choose to consult with a member of the student affairs staff to
determine how best to address their concern. Students who are concerned about an academic/faculty issue
may discuss the concerns directly with the instructor, the department chair, or the dean of their college. Students
who are concerned about a matter not related to academics/faculty should address them with the director
or dean responsible for the area of concern. If these steps do not achieve a resolution, the student may
contact the president, provost or vice president for student affairs for assistance. Please refer to specific sections
of the student handbook for more information on grievances involving student conduct, academic integrity,
XII. Harassment, Sexual Misconduct and Sexual Harassment Policies
Butler University is committed to maintaining a respectful educational environment, free from harassment.
Harassment of any kind is not acceptable behavior at Butler; it is inconsistent with the commitment
to excellence that characterizes Butler University’s activities. Alleged violations of this policy may result in
referral to the University student conduct system. In addition, those who engage in harassing behavior may
be subject to criminal prosecution under appropriate federal, state, or municipal law. Action taken by the
University through the University’s student conduct process does not preclude the pursuit of criminal or
1. The University may discipline any student if he or she is found to have committed the following
misconduct on University-owned or related property or at University-sponsored and/or supervised
(a) Any verbal or physical behavior, such as disparaging comment, epithet, slur, or expressive
behavior, that is directed at a particular person or group of persons, and which creates
an offensive or hostile environment or one which creates an environment wherein the verbal
or physical behavior is inherently likely to provoke a violent reaction whether or not it
actually does so. Harassment may take the form of name calling, notes, invasion of a reasonable
expectation of privacy, obscene messages on voice mail or other electronic communication,
signs, slurs, or jokes that demean an individual or group. Harassment also
occurs when an individual is threatened with bodily injury, or when the security of an
individual’s possessions or place of residence is threatened. The above verbal behavior,
some of which is generally referred to as “fighting words” is considered to be of such
slight social value that any benefit that may be derived from these words is clearly outweighed
by their costs to order and morality. Such words include, but are not limited to,
those terms widely recognized to be derogatory references to race, ethnicity, national origin,
religion, sex, sexual orientation, disability, and other personal characteristics or legally-protected
(b) Behavior by any student that materially disrupts another’s educational pursuits or educational
process, invades the rights of others, or otherwise disrupts the regular and essential
operation of the University. In enforcing the above rule, the University may subject a student’s
speech or conduct to reasonable and nondiscriminatory time, place, and manner
restrictions which are narrowly tailored and which leave open ample alternative means of
(c) Participation in a campus demonstration which:
i. Disrupts the normal operations of the University and infringes on the rights of
other members of the University community;
ii. Leads or incites others to imminent unlawful action or which is likely to incite such
iii. Disrupts the scheduled and/or normal activities within any campus building or
iv. Unreasonably interferes with freedom of movement, either pedestrian or vehicular,
(d) Behavior of any kind that:
i. Involves an express or implied threat to interfere with an individual’s personal
safety, academic efforts, employment or participation in University-sponsored functions
and causes that person to have a reasonable apprehension that such harm is
about to occur.
ii. Interferes with an individual’s personal safety, academic efforts, employment, reasonable
expectation of privacy, or participation in University-sponsored functions
and causes that person to have a reasonable apprehension that such harm is about to
2. The sanction or sanctions imposed by the University upon a student may be enhanced when it
is found that the student has:
Violated the regulations in the Rules of Conduct (Section II), and
Intentionally selected the person or persons against whom the underlying violation was
committed, or selected the property which was damaged, or violated other provisions of
the Rules of Conduct, because of the personal characteristics or status of that person or
group of persons. Intent shall be determined by consideration of all relevant circumstances.
3. This policy is in not intended to limit academic freedom or the free and open expression of
Sexual misconduct, such as non-consensual sexual intercourse, non-consensual sexual contact, mutually
incapacitated sexual contact or intercourse, and sexual exploitation, is a serious offense that has major
consequences for the victim, the alleged offender, as well as for the campus community. It is the intent of
Butler University to create and maintain an environment in which all members are treated with respect and
dignity, and which is free from sexual misconduct. Butler University will not tolerate any inappropriate sexual
behavior and therefore has developed this policy prohibiting such incidents. This policy applies to
groups as well as to individuals.
Non-consensual sexual intercourse: Any sexual intercourse (anal, oral, or vaginal); however slight;
with any object; by a man or woman upon a man or a woman; without effective consent.
Non-consensual sexual contact: Any sexual touching; however slight; with any object; by a man or a
woman upon a man or a woman without effective consent.
Mutually incapacitated sexual contact or intercourse: Any sexual contact or intercourse (anal, oral, or
vaginal); however slight; with any object; occurring between people who are incapacitated or under
the influence of alcohol or drugs.
Sexual exploitation: When a student takes nonconsensual, unjust, or abusive sexual advantage of another;
for his/her own advantage or benefit; or to benefit or advantage anyone other than the one being
exploited; and that behavior does not otherwise constitute non-consensual sexual intercourse,
non-consensual sexual contact, and sexual harassment.
Effective consent: Informed; freely and actively given; mutually understandable words or actions;
which indicate a willingness to participate in mutually agreed upon sexual activity.
Sexual harassment is a type of sexual misconduct and involves unwelcome sexual advances, requests
for sexual favors, and other verbal or physical conduct when:
1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s
employment or status in a course, program or activity; or
2. Submission to or rejection of such conduct by an individual is used as the basis for employment
or educational decisions affecting such an individual. In addition, sexual harassment includes,
but is not limited to, physical assault of another individual, realized and unwelcome
sexual encounters, and indecent exposure. It may include unnecessary and unwelcome touching
of another person’s body. This conduct is completely unacceptable and will be dealt with severely.
Evidence of sexual harassment will be found when conduct has occurred which has had the purpose
or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile,
or offensive environment for work or learning. A University finding of sexual harassment behavior involves
the conclusion that the alleged conduct was sufficiently pervasive or severe to alter the conditions of a
student’s employment or status in a course, program, or activity and that it created an abusive working or
Examples of conduct that may constitute sexual harassment behavior include direct and unwelcome
propositions of a sexual nature; unwelcome and persistent pressure or suggestions, or unwelcome requests,
for social-sexual encounters, or sexual favors. Sexual harassment behavior may occur on or off the University’s
property. It may involve a pattern of conduct, which is intended deliberately to discomfort or humiliate
another person through comments of a sexual nature or sexually explicit statements, jokes, questions, and
A male or a female may be the victim of sexual harassment and a female as well as a male may be the
harasser or wrongdoer.
A person who is a witness to or indirect recipient of the unwelcome sexual conduct or behavior directed
toward another person, or a person with knowledge of conduct or behavior that he/she believes may
constitute sexual harassment may use the reporting procedures set forth below. If the situation creates an intimidating,
hostile, or offensive working or academic environment for the indirect recipient, he/she may pursue
the reporting procedures outlined below.
Education and Services
1. A victim advocate is available 24-hours to provide support and information to victims of sexual
assault and/or harassment. Confidential services are offered by Counseling and Consultation
Services. Information regarding the options of medical and counseling services and student conduct
complaint procedures are presented to anyone who seeks assistance following an incident of
alleged sexual misconduct or harassment.(See the web: www.butler.edu/health-education)
2. Harassment (in all forms), sexual misconduct, non-consensual sexual intercourse, nonconsensual
sexual contact, and sexual exploitation are tied closely to learned roles. It is necessary for
men and women to learn more about this issue and the means for addressing problems as they
arise. The University encourages education on the subjects of sexual harassment, and sexual
misconduct. These efforts focus on prevention and education efforts for all students, faculty, and
staff. Anyone interested in learning more or obtaining information on these issues can contact
the Health Education and Outreach Programs Office HRC 101, the Office of the Vice President
for Student Affairs, AU 200, Counseling and Consultation Services, HRC 120, or the Butler
University Police Department, 525 W. Hampton. In addition, the Human Resources Management
and Development Office in Jordan Hall can give students, faculty, and staff complete
information on policies related to sexual harassment and sexual misconduct.
Butler University will offer resources to support the accuser and the alleged offender, and will
utilize the University’s fact-finding and conduct procedures. In addition, the University will, as
appropriate, inform members of the Butler community when an incident has been reported.
The procedures to implement this policy will take into account the need to investigate charges
that may be filed and the privacy rights of all involved. When appropriate, Counseling and
Consultation Services and the Office of Student Affairs will provide outreach and support to
faculty, staff, and students affected by a particular incident.
Timeline for Reporting
Prompt reporting is strongly encouraged as it becomes more difficult to compile information relating
to a complaint as the time increases between the alleged incident(s) and the report of the
incident(s). Consequently, the reporting procedure should be initiated as soon as possible and
generally not later than one year after the alleged incident(s).
1. The accuser should report the incident to the attention of the appropriate University officials.
Appropriate University officials include but are not limited to the vice president for student affairs,
BUPD, or the executive director of human resources management and development. The
appropriate University official will listen to the complaint, document it, and inform the accuser
of the options regarding procedures that can be utilized. Accusations related to the conduct of
students will be addressed through the vice president for Student Affairs. Accusations related to
the conduct of faculty, staff, or non-students working on campus will be addressed through
Human Resources Management and Development. Accusations related to a person who is a student
and an employee may be addressed through both areas.
2. Options to address harassment, sexual misconduct, and sexual harassment, related to student
A University official may discuss the allegations with the alleged offender, without revealing
the identity of the accuser unless it is unavoidable or the accuser’s consent has been
given. Although it is desirable to have the accuser consent to the discussion between the
University official and the alleged offender, the University official may determine that it is
necessary to engage in a discussion with the alleged offender and take remedial action in
order to properly address the report and to fulfill the University’s responsibilities.
The University may pursue the matter through the University’s student conduct process.
In order to pursue this process, a written complaint alleging behavior which constitutes
sexual harassment or sexual misconduct should be prepared by either the accuser or an
appropriate University official listed above. This complaint may be filed with BUPD or
the executive director of human resources management and development if the alleged behavior
relates to faculty or staff; with the Vice President for Student Affairs if it relates to
student behavior. (See one of the above mentioned University officials for the details that
need to be included in a written complaint.)
Upon receiving a written complaint, the alleged offender will be informed of the complaint
by the appropriate University official, unless it is determined that the accuser may
be harmed in some manner by immediate notice or unless the University determines that
immediate notice to the alleged offender is not appropriate. When the alleged offender is
given notice of the complaint, he/she will also be advised as to the procedures that will be
undertaken in respect to the complaint, including any procedures for a hearing. If
immediate measures need to be taken to separate the alleged offender and accuser, such
measures will be taken after consultation between appropriate University officials.
The appropriate University officials shall initiate an investigation to determine whether a
violation of University policies has occurred. A student conduct hearing is typically part
of this investigatory process. As appropriate, the accuser will be kept informed during the
process. The alleged offender and accuser are afforded the same opportunity to have an
advisor and parent/guardian present at a conduct proceeding. The alleged offender and accuser
are informed of the outcome of the student conduct proceeding. The accuser may
pursue criminal/civil action against the alleged offender regardless of the University’s action.
Options to address harassment, sexual misconduct, sexual harassment, and sexually inappropriate
behavior related to faculty/staff or non-student behavior should be discussed
with the executive director of human resources management and development or the vice
president for student affairs (For specific information as to how investigations are conducted,
please see the executive director of human resources management and development
or the vice president for student affairs.
Responsibility of the University Community
1. All levels of the University community have a special responsibility for implementation of this
policy. If behaviors that violate this policy are observed, the person(s) observing such behavior(s)
should bring the matter(s) to the attention of the vice president for student affairs (Atherton
Union, room 200), executive director of human resources management and development of
the University (Jordan Hall, room 108), or BUPD for appropriate action.
Sexual harassment and sexual misconduct are considered serious offenses by the University and
will result in serious consequences for the offender. University sanctions will be imposed in accordance
with appropriate University processes upon persons found to have violated these policies.
The executive director of human resources management and development can provide information
regarding possible sanctions for faculty/staff and non-employees. Sanctions against
students found to have violated these policies can include, but are not limited to, suspension,
dismissal and/or separation from the University. Alleged violators may also be subject to prosecution
under relevant local and/or federal law.
XIII. Hazing and Pre-initiation Activities
1. Hazing is any action taken or situation created intentionally that places an expectation on a person
joining or maintaining full status in a group that is not consistent with requirements for
membership, team rules, university regulations and policies, and/or fraternal law or ritual, as
applicable. Conduct that may be considered hazing is as follows:
(a) Has the potential to produce emotional, psychological or physical discomfort, embarrassment,
harassment or ridicule
(b) Can occur on or off campus
(c) Can occur regardless of the person’s willingness to participate
(d) Is prohibited by the criminal code of the State of Indiana
2. Butler University believes that hazing is non-productive, violates students’ rights, and has no
place in the campus community. Hazing activity may lead to disciplinary action for individuals
as well as a student group, organization, or team.
3. It is impossible to list all possible hazing behaviors because many are context-specific. The following
list provides categorical examples of hazing traditions:
Subtle hazing – behaviors that emphasize a power imbalance between members of the group
and those who desire to be accepted. Subtle hazing typically involves activities or attitudes that
breach reasonable standards for mutual respect. Some examples:
(b) Requiring new members to perform duties not assigned to other members
(c) Deprivation of privileges granted to other members
(d) Expecting certain items to always be in one’s possession
(e) Requiring new members to refer to members with titles (e.g., Mr., Miss) while new members
are identified by a term instead of by name
(f) Use/misuse of ritual symbolism outside of organization’s approved ceremonies
(g) Walking/running/sitting/standing in formation
Harassment hazing – behaviors that cause emotional anguish or physical discomfort required
of those joining the group. Harassment hazing confuses and frustrates, and causes undue stress
for those joining the group. Some examples:
(a) Verbal abuse
(b) Intimidation or implied threats
(c) Personal servitude
(d) Sleep deprivation
(e) Degrading or humiliating activities
(f) Interference with personal hygiene
Violent hazing – behaviors that have the potential to cause physical and/or emotional or psychological
harm. Some examples:
(a) Forced/coerced ingestion of alcohol or any other substance
(b) Beating or paddling
(d) Abuse or mistreatment of animals
(e) Public nudity
(f) Expecting illegal activity including property theft or damage
(h) Abduction or kidnapping
(i) Exposure to weather extremes without appropriate protection
4. Students should be aware that Indiana has enacted a state law prohibiting hazing. See the full
text at http://www.in.gov/legislative/ (search Indiana Code IC 35-42-2-2).
5. Violations of this policy should be reported to the Butler University police department and/or
the Vice President for Student Affairs.
XIV. Animal Abuse
Students may not use animals in pranks or otherwise for amusement or ceremony in connection
with any University function or activity. Violation of this policy or any other abuse of animals shall be
grounds for student conduct action. For purposes of this policy, the term “animal” includes any wild or
domesticated, warm-blooded or cold-blooded animal or insect.
XV. Clery Act – “Jeanne Clery Disclosure of Campus Security Policy and Campus
Crime Statistics Act”
The University desires to create a safe environment in which students can learn and develop. In
compliance with the Clery Act, the Butler University Police Department (BUPD) compiles an annual security
report. This report includes statistics for the previous three years concerning reported crimes that occurred
on campus; in certain off-campus buildings or property owned or controlled by Butler University;
and on public property within, or immediately adjacent to and accessible from, the campus. The report also
includes institutional policies concerning campus security, alcohol and drug use, crime prevention, the reporting
of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the
XVI. Sex Crimes Prevention Act
This act amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration
Act to require sex offenders already required to register in a state, to provide notice, as required under
state law, to each institution of higher education in that state at which that person is employed, carries on
a vocation, or is employed.
The Indiana statewide Sex Offender Registry can be accessed via the Internet at
XVII. Student Conduct System
The student conduct process is an extension of the educational mission of the University. The process
is intended to educate students about appropriate behavior and the potential consequences of their actions
and choices. It promotes learning, personal responsibility, self-discipline, respect for others and self, and the
support of the educational values of our community.
The board of trustees of Butler University charges the University president with ultimate responsibility
for all matters of student conduct. In an atmosphere of mutual respect, this responsibility has traditionally
been shared by members of the Butler community – students, faculty and administration alike. In
accordance with the spirit of this preamble the following student conduct code is set forth for the Butler
The Butler University student conduct system consists of administrative hearings/dispositions, administrative
appeals, a Student Conduct Board, a University Appeals Board and appeals to the president.
Below is an outline of the student conduct system:
Student conduct system summary
Residential life policies and regulations
Campus Appeals/Student Conduct Board
Bringing of charges
Rights of parties
The University and public law
Student conduct records
The procedures set forth herein shall be followed in any conduct proceedings brought against a student
or student group, subject to the institutional authority and legal obligation of the board of trustees and
the authority delegated to the president to exercise jurisdiction over all or any student conduct matters of the
University. The vice president for student affairs serves as the primary officer responsible for addressing unacceptable
conduct or action by any student that involves infraction of University rules and regulations. The
vice president may designate other staff members to assume various roles within the conduct system. “Vice
president” in this section should be read as “vice president or designee.”
The vice president will initiate conduct action in accordance with these procedures. These proceedings
are not to be construed as legalistic judicial trials, but care shall be taken to provide a fundamentally fair
process for the review of a student’s conduct. Alleged violations of University rules and regulations may be
brought to the attention of the vice president by any member of the University community. The vice president
or designated hearing officer shall investigate reported student misconduct, initiate formal conduct procedures
when warranted and, after giving the student written notice of the charges, provide the student the
opportunity to present his/her own version of the incident or occurrence.
The vice president may (a) conduct the initial hearing, (b) appoint a hearing officer for the initial
hearing, or (c) transfer jurisdiction to the Student Conduct Board for the initial hearing. The hearing officer
may discuss the situation with or advise any student whose conduct is called into question, and students
shall attend such meetings as requested by the hearing officer or dean of student services.
The conduct of a person, who is a student and an employee, may be reviewed under this code, the
employee conduct code, or both, and may be subject to sanctions in both capacities.
The University has the right to review the off campus conduct of students when such conduct is alleged
to compromise the University’s integrity or reputation; to threaten the health or safety of members of the
campus community; and/or to interfere with the normal operation of the University.
Proposed changes in the student conduct system may be submitted to the vice president for student
affairs. The vice president may consult with any University group affected by a change. Examples of University
groups include, but are not limited to, the campus Student Conduct Board and student government
The “parties” to a student conduct hearing are the student(s) or organization alleged to have violated
the University’s rules and the representative from the vice president for student affairs office. A person alleging
the violation(s) is considered a “witness,” and thus does not have a right to appeal a student conduct decision.
The word “student” includes all persons taking courses at Butler University, both full-time and
part-time, pursuing undergraduate or graduate studies and those who attend post-secondary institutions
other than Butler University and reside in Butler University residence halls. Students who are not officially
enrolled for a particular term but who have a continuing relationship with the University are considered
Student Conduct System Summary
The following presents an illustration of the practical application of the student conduct system as
introduced above. Examples of common violations of regulations are provided. However, this summary is
merely representative and is not intended as an all-inclusive list of violations or consequences. A student may
be found responsible for a violation of the Rules of Conduct if they attempt, facilitate, or engage in the proscribed
The vice president may temporarily suspend a student from the University or a residence hall pending
student conduct procedures when the presence of a student on campus is deemed by the vice president
as an actual or potential disruption of the University or when the student's presence may constitute a danger
to the health, safety, or welfare of the University, to property, to others, or to the student himself/herself. The
vice president will notify the student in writing of his or her temporary suspension. If the student should
desire to challenge any such finding of the vice president or the reliability of the information utilized in making
such finding, he/she may do so by appearing before the vice president for that purpose only, within five
(5) days of notice of such temporary suspension. [As used in the Student Conduct System section of the student
handbook, “days” means “calendar days,” except where otherwise provided.]
After investigation, the hearing officer shall have the authority to determine whether the student is
responsible or not responsible for the violation and the hearing officer shall assign an appropriate sanction.
The decision is based on the totality of the information available to the hearing officer. The hearing officer
will find the party responsible if he/she reasonably concludes that it is more likely than not that the party
violated University rules. If, following the disposition of an administrative hearing, the student wishes to
appeal the disposition, he/she will submit a written appeal to the dean of student services within seven (7)
days of notification of the hearing officer's decision.
The dean of student life or dean of student services shall resolve those cases which are not concluded
by the last day of classes in May, subject to the right of the student to appeal to the vice president for student
affairs. The vice president may appoint, at his or her discretion, an ad hoc appellate board to review cases that
may result in suspension or dismissal of the student.
Residential Life Policies and Regulations
Students shall comply with policies and regulations relating to fire, health, safety, and maintenance
standards, as well as with the terms and conditions of the residence and board agreement. The Rules of
Conduct and the residential life policies and regulations should be construed to complement each other.
Campus Appeals/Student Conduct Board
1. Membership – Student Conduct Board
(a) The Student Conduct Board shall consist of eight (8) regular members, seven (7) voting
members and one, the chair, a non-voting member. Three (3) non-voting alternates also
shall be designated. An alternate member may be present, but shall not participate in the
hearings and arguments and shall not have a vote unless he/she becomes qualified to serve
as a regular member as a result of the resignation, disqualification, or disability of a regular
member. The board will consist of:
i. Five (5) regular members and two alternates shall be degree-seeking students designated
pursuant to the procedure set out in “Selection of Board Members.” The
terms of the student regular members shall be two years and should be staggered so
that not more than three students would normally be replaced in any year.
ii. Two (2) regular members and one (1) alternate should be full-time members of
the teaching faculty from at least two of the colleges of the University who shall serve
for terms of two years, so staggered that not more than two members would normally
be replaced in any year. (They shall be nominated by the faculty senate executive
One member shall be a member of the administration who shall be nominated by
the staff assembly and appointed by the president to serve two years. This individual
shall be the non-voting chair as described above. They may be appointed for
If any person so selected refuses to or ceases to serve, his/her successor shall be designated
by the applicable method above outlined. Persons shall not be barred from
serving successive or subsequent terms.
(b) Should the chair be absent, a regular faculty member or administrator shall act as chair.
(c) Any member of the Student Conduct Board who fails without valid excuse to appear at two
(2) meetings of the board shall be replaced permanently by an alternate, and a new alternate
shall be selected in accordance with the provisions of the following section “Jurisdiction.”
If, however, the board finds that such absences were justified, it may vote to retain
2. Jurisdiction – Student Conduct Board
Any case referred to the campus Student Conduct Board by the vice president or appealed
by a charged party who has had a decision rendered against him/her in an administrative
hearing, may be reviewed by the Student Conduct Board. The Student Conduct Board
may sustain or modify the decision of the previous hearing in whatever way it deems appropriate,
including either increasing or reducing the sanctions.
The Student Conduct Board shall have appellate jurisdiction to render a decision in cases
in which written and timely appeals have been submitted by the charged party from a
decision of the initial administrative hearing.
Appeals submitted at the end of the spring term may be reviewed and decided by the vice
president for student affairs. The vice president may make any change he/she feels is appropriate,
including remanding the case to the prior decision maker. In most cases the
vice president will base his/her decision on the written record and letter of appeal.
3. Membership – Appeals Board
The University Appeals Board shall consist of six (6) regular members and four (4) alternates
designated as follows:
i. Three (3) regular members and two (2) alternates shall be degree-seeking students
designated pursuant to the procedure set out in 5 (below).
Two (2) regular members and two (2) alternates shall be full-time members of the
teaching faculty designated by the faculty assembly executive committee and ratified
by the faculty assembly to serve for two years with terms staggered so that not more
than two members would normally be replaced in any year. The members of each
group, regular and alternates shall be selected from different colleges of the University.
iii. One (1) regular member shall be a member of the administration and shall be appointed
by the president to serve two years.
iv. Persons shall not be barred from serving successive or subsequent years.
The president shall appoint from the board a faculty member or administrator as the
chair of the University Appeals Board. Should the chair be absent, a regular faculty member
or administrator shall act as chair. Any member of the University Appeals Board who
fails without valid excuse to appear at two (2) meetings of the board shall be replaced
permanently by an alternate, and a new alternate shall be selected in the manner as above
provided. If, however, the board finds that the absence is justified, it may vote to retain
4. Jurisdiction – Appeals Board
The University Appeals Board shall have jurisdiction to determine all timely appeals involving
charges of academic dishonesty.
5. Selection of Board Members
The student members of the Student Conduct Board and the appeals board shall be
nominated by a selection committee, organized and appointed by the student government
association according to the following process.
The student government association shall nominate and solicit nominations for the positions
on the Student Conduct Boards for three (3) consecutive meetings. The names of
the nominees and their resumes will be sent to the selection committee.
From this list the selection committee shall interview any qualified candidates to ascertain
their qualifications and select the number needed to fill vacancies in any of the following
positions: five (5) regular members and two (2) alternate members to serve on the campus
Student Conduct Board, and three (3) regular members and two (2) alternates to
serve on the University Appeals Board.
The names of the students selected to fill these positions will be returned to the student
government association for final approval. The proposed candidates will be voted on individually
and must receive three-fourths of the assembly’s vote to be approved. In the
event any of the proposed candidates fail to be approved by the assembly, the selection
committee will select the number of new candidates needed and present such candidates to
the assembly for the same approval process explained above.
The selection committee shall assign the approved candidates to positions on the boards
in accordance with the process outlined in this section. Both the selection committee and
the student government association shall seek to make the boards representative of the student
Members of the selection committee shall not be eligible to serve on either the campus
Student Conduct Board or the University Appeals Board.
Members are not selected to serve on either of the boards, specifically. They may hear
cases that come before either board.
The selection process for new board members will generally be completed by
6. Selection of Faculty Board Members
(a) Faculty members are designated by the Faculty Senate Executive Committee and ratified
by the faculty senate to serve on the boards.
(b) Faculty members are not selected to serve on either of the board’s specifically. They may
hear cases that come before either board.
Bringing of Charges Before the Student Conduct/Appeals Board
1. The vice president will represent the University in all matters concerning University violations
that come before the Student Conduct Board and University Appeals Board.
2. The vice president shall serve in a liaison capacity between the University and both the campus
Student Conduct Board and the University Appeals Board; provided, however, the same member
of the vice president’s staff shall not act for the University in bringing the charge and in the
same case act for the vice president’s office in advising the campus Student Conduct Board or
University Appeals Board.
3. The dean of student services or dean of student life may confer with the accused to explain their
rights, the conduct of the hearing, and may assist in notifying witnesses.
4. In the event of a hearing before the Student Conduct or Appeals Board, the vice president will
notify the student charged in writing of:
(a) The specific University rule or regulation that he/she is charged with violating.
(b) The nature of the conduct with which he/she is charged.
(c) The time and place of the Student Conduct Board conference.
5. If the charged student fails to appear or testify after having been given proper notice, the hearing
may be conducted in his/her absence based on the available information.
Rights of a Party
1. A party in a student conduct hearing may be assisted by an adviser. The adviser may act in an
advisory capacity only and may not actively participate in the procedures (e.g., advisers can not
question witnesses, provide opening or closing statements, file briefs, etc.). An adviser will not
be permitted to interfere with any procedure or hearing.
2. A party shall be given at least seven (7) days written notice of the hearing, excluding official
University vacations. A charged student may waive this notice requirement. A request for additional
time to prepare must be filed in writing with the hearing officer or dean of student services
within the above-stipulated seven (7) day time period. The campus Student Conduct Board
will convene and vote as to whether a continuance will be granted.
3. A party shall have the right to challenge, for cause, the membership of any member or members
of the campus Student Conduct Board or the University Appeals Board due to prejudice or
conflict of interest. The challenge must be stated in writing and presented to the board promptly
after the party has received notice of the hearing. The board shall deliberate in private and determine
by majority vote whether the member or members so challenged shall be excluded from
participating in the proceeding. Whether the challenged member or members shall have a vote
on the issue of their participation shall be determined by other members of the board. Members
against whom challenges are sustained shall be replaced by alternates.
4. Hearings are presumed closed, unless all participants agree to the presence of others. If a closed
hearing is held, all aspects of the hearing, including all pleas, evidence, argument, and discussion
among the members of the board shall be deemed confidential. A closed hearing shall be
restricted to the board, the party, an adviser to a party, the witnesses, and any personnel deemed
essential by the board to the work of the board. In the case of an individual student hearing, the
student may also request that his parent/guardian be present. By participating in a closed hearing
all students and members of the faculty or staff shall be deemed to have agreed to:
(a) Maintain the strict confidentiality of all aspects of the proceeding during the entire course
of the proceeding, including the period of any and all appeals, and;
(b) Accept severe sanctions in the event any such person is found to have breached the confidentiality
in any way. Whether such a person has breached the confidentiality and the
sanctions to be imposed, if any, shall be determined by the vice president, the method of
arriving at such decision remaining entirely in the judgment of the vice president.
(c) Provided, however, the party and his or her advisers shall not be so restricted that the
preparation of their respective cases to be presented to the board is impaired. Provided
further, the board in its discretion may declare any hearing to be closed at any time it
deems it necessary to assure a fair hearing to any party.
5. Within three (3) days of the receipt of a written request from a party, the hearing officer or dean
of student services shall furnish the names of all persons known to him or her to be either possible
witnesses or persons who have knowledge of relevant facts that might be material to the
controversy. Failure to comply in a timely manner with any such request shall be grounds for a
continuance by the party making the request, before the scheduled hearing date.
6. A party shall have the right to hear and ask questions of witnesses; opportunity to be informed
of the content of all written statements or other evidence; and to rebut any such evidence or challenge
7. Upon timely request, a party is entitled to obtain a written statement of the results and findings
of the hearing.
8. No member of the University community may publicly release a summary of the proceedings of
any board without the prior written approval of all parties, all participants in the hearing, and
the vice president. The decision of the board may be made public, but the accused student's
name shall not be released.
9. In the case where the hearing officer/body determines that a person has been the victim of a
crime of violence (as the term is defined by federal, state, or local law), that person will be informed
of the outcome of the hearing. That person will be expected to maintain the same level of
confidentiality as all persons related to the hearing.
10. The party has a right to one appeal, except in cases involving suspension or dismissal from the
University. (See “Appeal Process”)
11. Procedures for on-campus student conduct action in cases of alleged sexual harassment or
misconduct: (See also “Harassment, Sexual Misconduct and Sexual Harassment Policies” beginning
on page 105.
(a) The accuser and accused are entitled to the same opportunities to have an advisor and parent/guardian
present during the campus proceeding.
(b) Both the accuser and the accused will be informed of the final outcome of any campus
student conduct proceeding alleging sexual harassment or misconduct.
(h) When reasonably available, the accuser and accused will have the option of changing academic
and living situations after an alleged sexual harassment or misconduct incident, if
Students are reminded and encouraged to notify proper law enforcement authorities,
such as BUPD, of any sexual misconduct. Allegations may be pursued through law
enforcement channels as well as University conduct procedures. One may contact the Victim
Advocate (910-5572) or the Office of the Vice President for Student Affairs to discuss
these options and receive assistance in notifying the proper authorities.
Hearing Procedures for the Student Conduct or Appeals Board
1. Each board shall make its own rules for the conduct of its hearings, but the rules must include
Provisions shall incorporate the rights described in “Rights of a Party.”
A quorum for the campus Student Conduct Board shall consist of five (5) regular members,
at least one (1) of whom shall be a faculty member or administrator. Three (3)
regular members or their alternates shall be present to constitute a quorum for the University
Appeals Board. Absent or disqualified members shall be replaced by alternates.
The person bringing the charge shall have the right to present evidence in support of the
charge first. The accused shall then have the right to present his/her evidence in defense of
the charge. Such evidence shall then be followed by rebuttal evidence, if any, in the same
Formal rules of evidence shall not be applicable, nor shall deviations from prescribed
procedures necessarily invalidate a decision or proceeding unless significant prejudice to a
party may result.
2. After all the evidence has been heard and arguments concluded the board shall convene in private
session to decide whether the student is responsible for the alleged violation, and to determine
the penalty, if any. All decisions shall be made by majority vote. The board will consider
the totality of the information presented at the hearing in reaching its decision. For a finding of
“responsible”, the board must reasonably conclude that it is more likely than not that the student
violated University rules.
3. Written statement of the results and findings of the board and the sanctions imposed, if any,
shall be sent to those charged, generally within14 days of the hearing.
4. All decisions made by administrative means and by the campus and University boards are ultimately
recommendations to the University president who is charged with administering all
student conduct matters.
At various levels of this conduct system, a party is granted rights of appeals from rulings with which
he or she disagrees. A party’s written appeal must be submitted within seven (7) days after receiving
notice of the prior hearing outcome. The appeal must identify the substantive or procedural error
creating an injustice, and which warrants an appeal of the prior decision, not simply his/her disagreement
with the prior decision. A party’s right to appeal shall be exhausted after one appeal except
in cases in which the punishment imposed is either suspension or dismissal from the University,
in which cases the party accused shall have all right of appeal provided herein including final
appeal to the president.
1. Generally, the Student Conduct Board shall hear appeals from the initial administrative hearing.
The Student Conduct Board may modify the decision of the hearing officer in whatever form it
2. The University Appeals Board may consider, upon the timely written appeal from a student,
appeals of deans’ decisions regarding academic dishonesty (See
V. “Academic Integrity”).
3. The Student Conduct and University Appeals Boards shall make their own rules for the conduct
of hearings, which shall be consistent with the provisions contained herein.
4. The president may hear final appeals involving a penalty of either suspension or dismissal. The
president may, at his or her sole discretion, review any other student conduct matter. The president’s
decision is final.
1. The sanctions below may be imposed by hearing officers, the campus Student Conduct Board,
University Appeals Board, the director of residence life, the dean of student services, the dean of
student life, the vice president for student affairs, or the president.
Warning letter: An official letter sent to a student who has violated a University rule or to whom
a letter should be sent to warn the student regarding failure to comply with University
rules or regulations in the future. A copy of this letter shall be placed in the student’s
conduct file. If the student’s parents are responsible for his/her financial obligations to the
University, a copy of this letter may also be sent to them.
Probation: The terms of the probation shall be for a specified period and may include restriction
of participation in co-curricular activities.
Restitution: The student is required to provide reimbursement for (a) damage to, destruction of,
or misappropriation of, University property or property of any person or the University
premises, (b) for personal or other injuries inflicted. Restitution may be ordered by the
appropriate University official or University adjudicatory body in connection with, or in
lieu of, other sanctions that are imposed.
Other Sanctions: Other sanctions may include, but are not limited to student conduct hold
and/or notation on transcripts, forfeiture of financial assistance, restrictions on student
privileges, monetary fines, extra work hours (e.g., in residence halls), community restoration,
reflection paper, research assignment, completion of an educational program, referral
for alcohol or drug assessment, letter of apology, or personal apology.
Suspension: The student is suspended from continuing at the University for a specified period.
The student shall reapply if he or she wishes to return to the University after the suspension
Suspension from the Residence Halls: The student is indefinitely or for a specified period of time
banned from living in or entering a residential facility.
Dismissal: The student is dismissed permanently from the University. This sanction is noted on
the student’s transcript.
Deferred Suspension: A definite period of observation and review occurs during deferred suspension
from the University or residence halls. If a student is found responsible for a violation
during this time, suspension will take effect immediately.
2. Failure to observe any imposed sanctions shall constitute a basis for additional sanctions. The
University may withhold grades, registration, or transcripts until all sanctions have been fulfilled.
3. Notwithstanding the provisions of the University’s refund policies, if any student conduct action
results in the suspension or dismissal of a student, the University may refuse to refund, in
whole or in part, such student’s tuition and fees.
4. Student conduct action taken against a student shall become a part of the student’s educational
and/or personnel records. Such records shall be considered in determining the appropriate
sanction in a particular case.
5. A student who is suspended or dismissed from the University may be provisionally withdrawn
from classes pending the outcome of the appeals process. If the process is not final by the time
semester grades are reported, the student will receive a grade of “I” pending the outcome of the
The University and Public Law
1. Like all other citizens, students are subject to federal, state, and municipal law. In general, offenses
committed on campus will normally result in student conduct action by the University.
In some instances, however, government authorities may also be called and/or charges may be
filed through the appropriate court.
2. Students may be accountable to both civil and criminal authorities and to the University for acts
that constitute violations of federal, state, or municipal law and the written University rules,
regulations, and policies, regardless of whether or not such alleged acts occur on Universityowned
or related property or at a University-sponsored or University-supervised function. The
University may proceed with student conduct action, whether or not civil or criminal proceedings
have been instituted against the student for acts arising out of the same facts and circumstances.
The University student conduct proceedings will not be abated or subject to challenge
on the ground that the criminal charges involving the same incident are pending or have been
dismissed or reduced.
Student Conduct Records
The Office of the Vice President for Student Affairs maintains the education records related to student
conduct in accordance with the following:
1. Minor student conduct action
Student conduct action of a minor nature (e.g., written warning, conduct probation) is maintained
during the student’s attendance at the University and removed once the student graduates. If the
student discontinues enrollment at Butler (e.g., transfers to another institution, drops out) the record
is removed five (5) years after the student’s separation from the University.
2. Major student conduct action
(a) A student who is suspended from the University for conduct reasons should be provisionally
withdrawn from classes pending the outcome of the student conduct process. If
the process is not complete by the time semester grades must be submitted, the student
should receive a grade of "I," pending the outcome of the process. This allows her/him to
complete the course should the suspension or dismissal be reversed through the appeal
process. A student who is dismissed from the University for conduct reasons, will have
the conduct action noted on his/her transcript. A dismissal notation will never be removed
from the transcript. The notation shall read “Student not eligible to return.” Tuition
and fees for the semester in which she/he is suspended or dismissed may be forfeited
as determined by the University at its sole discretion.
Student conduct action that involves either dismissal from a housing unit or suspension
from the University is maintained for a period of five years from the date of the student’s
separation from the University. The record of a student who has been dismissed from the
University is maintained on a permanent basis in the Student Affairs office.
3. If records may be subject to government reporting they will be maintained as required by law.
4. Student conduct records may be released to Butler officials or faculty members if such information
is necessary in the discharge of their respective responsibilities.
5. A student’s conduct record, however, shall not be released to other sources outside the University
unless there is written consent from the student, except as specified in the Family Educational
Rights and Privacy Act or in accordance with law. (See Section XIX of the “Privacy Rights
of Students at Butler University”) If required to release records in compliance with student conduct
order or subpoena, the University will reasonably attempt to notify the student before
complying and in accordance with law.
XVIII. Greek Conduct Procedure
See Greek Conduct Process, page 85.
Privacy Rights of Students at Butler University
Under Section 438 of the Family Educational Rights and Privacy Act ("Act"), every Butler student is
guaranteed certain rights involving both the student’s own access to specified educational records and the
protection of personal information from unauthorized publication, release, or examination by others. The
entire section, together with guidelines as published in the Federal Register, is available for examination in
the Registration and Records office. The following summary indicates how the act pertains specifically to students
at Butler University.
The Student’s Right to Examine Records:
1. Every student officially enrolled at Butler is guaranteed the right to examine any education record
relating directly to the student that is maintained by any office or agent of the University. A
definition of “education record” together with the identification of certain types of records specifically
excluded is provided in the Act. Records at Butler classified as education records under
the guidelines, together with offices maintaining the records and University personnel authorized
access to the records, are listed under the heading “Education records maintained at Butler
2. Any Butler student or former student seeking to examine any of the records identified under the
heading mentioned in the above paragraph should complete and sign a request form available in
the registration and records office. An opportunity to examine the appropriate records, under
the supervision of the registration and records office or other authorized agent of the University,
will be provided at the earliest time mutually convenient to the student and the Butler authority,
but in no case later than 45 days after the date of the request.
3. If a student questions or challenges the content of any education record, the Butler official responsible
for the record will explain or interpret it and will correct any demonstrable error. If
the student feels that the record contains inaccurate, misleading or inappropriate information,
but cannot convince the responsible official that it should be changed, an appeal can be made to
the student’s dean, who will conduct a hearing and will render, in writing, the final decision as
to the content of the record. (Please note that the Act does not provide for the student to contest
the grade received in a course. The student may question whether the grade assigned has been
accurately recorded but not whether the student was entitled to a grade higher than that recorded
by the instructor.)
4. If anything in the education record includes information on more than one student, a given
student has the right to inspect and review, or to be informed of, only such part as related directly
to that student.
5. A student may not have access to any confidential letter or recommendation filed before January
1975 respecting admission, application for employment or receipt of an honor or honorary recognition.
A student may waive the right to examine such letters or recommendations written
subsequent to that date but retains the right to know the names of the persons whose letters or
statements are in the record.
The University’s Obligation to Protect the Student’s Right of Privacy:
1. Except as otherwise provided in 3 and 4 following, or through the written consent of the student,
the University agrees not to release education records or personally identifiable information
contained therein to anyone other than to Butler officials or faculty members who have been determined
to have legitimate educational interests in such documents, and to such other persons
or organizations as are identified in the act. A Butler official is a person employed by the University
in an administrative, supervisory, academic, or research or support staff position (including
law enforcement unit personnel and health staff); a person or company with whom the
University has contracted (such as an attorney, auditor, or collection agent); a person serving on
the board of trustees; or a person serving on an official committee, such as a student conduct or
grievance committee, or assisting another school official in performing his or her tasks. A school
official has a legitimate educational interest if the official needs to review an education record if
the faculty or staff member is:
(a) performing a task that is specified in his/her position description or contract;
(b) performing a task related to a student’s education or to student conduct;
(c) providing a service or benefit related to the student or student’s family; or
(d) maintaining safety and security on campus.
If required to release records in compliance with student conduct order or subpoena, Butler will
make a reasonable effort to ensure that the student has been notified before complying and in accordance
with the Act.
2. Butler will maintain a record of all persons other than authorized University personnel who
have requested or obtained access to any student’s record, together with the reasons for their having
requested such access. The student has the right to examine the list of persons who have had
access to the files under the procedures detailed in the section Right to Examine Records, 2.
The University’s Right to Publish or Release Directory Information:
1. In order to compile and publish honors lists, programs, student directories, yearbooks, news
releases, and similar publications that traditionally serve the best interest of the student, Butler
has the right to release, for reasons deemed legitimate, the following information about any Butler
student unless that student has requested, as provided in 3.
2. The following information is designated as directory information. The University may share this
information, unless the student prevents the release as described in paragraph three below:
name; address; University electronic mail address; telephone listing; date and place of birth;
hometown; citizenship; family relationships; marital status; previous schools or training; academic
year; dates of attendance and/or graduation; major field of study or academic specialty; in-
structors and courses; participation in sports and other officially recognized activities (including
position, role, or function); membership in officially recognized honorary, professional, academic,
or social organizations; academic honors or achievements (e.g., dean’s list, 4.00 list);
special awards or recognitions received (e.g., scholarships, fellowships, assistantships, “outstanding
student” awards); offices or honorary positions to which elected or appointed; eligibility for
and performance records in athletics or other recognized forms of competition; height and
weight of members of athletic teams; place and nature of employment; post-graduation plans;
positions or achievements; hobbies, interests and community activities; publications or papers
presented; title of honors or graduate thesis; and, for students seeking employment on job interviews,
such additional information as has been furnished or cleared by the student with the understanding
that it will be used in connection with applications or employment inquiries. Religious
affiliation, if volunteered by the students, will be revealed to the Butler campus ministry
and local churches.
3. Any student wishing to prevent the release of the categories of directory information listed above
can do so by filling out and signing, within 10 days of the first class day of the academic year, a
form available in the Registration and Records Office. If a student makes such a request, the
University has the option of either (a) withholding all information of the types specified and
omitting the student’s name from any published list involving such information or (b) seeking
the student’s written permission to release the information.
1. Parent/Guardian: The vice president for student affairs or designee has the authority to notify
parents or guardians when students under the age of 21 are found to have committed violations
of University policies related to the possession, use, or distribution of alcohol or drugs. The notification
is permissive and at the discretion of the University. The notification of parents is indicated
(a) the violation involved harm or threat of harm to persons or property;
(b) the violation involved an arrest in which the student was taken into custody;
(c) the violation resulted in the student being suspended from the University and/or dismissed
from residence halls;
(d) the student has shown a pattern of violations - even if they are minor. Two or more violations
associated with alcohol use would be reasonable cause for notice;
(e) the student who committed the violation became physically ill and/or required medical
intervention because of consumption of alcohol and/or drugs; and/or
the violation involved the possession of drugs.
Nothing in these guidelines shall prevent University officials from notifying parents or
guardians of a health or safety emergency, or when a student, under the age of 21, is involved
in a group activity off campus, in which the students' organization is found to
have violated University policy with respect to the use and/or consumption of alcohol or
drugs. Whenever possible, students will be informed that parental notification is planned
in advance of their parents receiving the notice. The notification of parents is simply an act
of notice and is not subject to appeal.
2. Other Notification: The vice president for student affairs or designee may disclose the name and
a summary of the information regarding the final outcome of hearing if the student is found to
have committed an act of violence.
Academic adviser....................................................................................................................................... 12
Academic integrity..................................................................................................................................... 13
Academic load........................................................................................................................................... 13
Academic probation .................................................................................................................................. 14
Advanced placement.................................................................................................................................. 14
Advancement in the colleges ......................................................................................................................15
Atherton Union ........................................................................................................................................ 33
Audit for Enrichment................................................................................................................................15
Band and spirit programs .........................................................................................................................33
Blackboard at Butler ................................................................................................................................. 15
Building hours ......................................................................................................................................... 34
Campus addresses .................................................................................................................................... 11
Campus phone directory............................................................................................................................. 9
Campus resources....................................................................................................................................... 6
Clowes Memorial Hall ..............................................................................................................................34
Computer lab and classroom facilities ........................................................................................................ 15
Computer purchases................................................................................................................................. 16
Convenience store ..................................................................................................................................... 35
Counseling and Consultation Services ....................................................................................................... 35
Degree, application for...............................................................................................................................16
Degree, requirements ................................................................................................................................17
Dining Services......................................................................................................................................... 36
Disclaimer of liability.................................................................................................................................. 2
Diversity Programs ................................................................................................................................... 37
DVD rental kiosk...................................................................................................................................... 39
Efroymson Diversity Center......................................................................................................................38
Education records maintained at Butler University.....................................................................................17
Emergency telephone system .....................................................................................................................39
Equal Opportunity Statement...................................................................................................................... 2
Escort program.......................................................................................................................................... 39
Exploratory Studies Program .....................................................................................................................19
Final examinations .................................................................................................................................... 19
Financial matters ....................................................................................................................................... 43
Grade point average................................................................................................................................... 20
Grade policies ........................................................................................................................................... 21
Greek Life .................................................................................................................................................80
Campus and community relations...................................................................................................... 80
Grade requirements, men’s and women’ fraternity ..............................................................................81
Greek alcohol and social event policy................................................................................................... 81
Greek conduct process ........................................................................................................................85
Hazing and initiation practices ............................................................................................................ 86
King and queen contests .....................................................................................................................86
Questions regarding fraternities and sororities .....................................................................................86
Statement of alcohol free recruitment.................................................................................................... 88
Grievance procedure.................................................................................................................................. 22
Health Services .......................................................................................................................................... 47
Health education and outreach...................................................................................................................49
Health officer............................................................................................................................................. 49
History of Butler University ........................................................................................................................ 3
Honors Program....................................................................................................................................... 22
Identification cards .................................................................................................................................... 50
Information Resources computing assistance..............................................................................................22
Information technology and access ............................................................................................................. 23
Internship and Career Services...................................................................................................................23
Introduction ............................................................................................................................................... 1
Jordan College of Fine Arts’ Multisensory Learning Facility ....................................................................... 23
Late night event policies.............................................................................................................................51
Learning Resource Center..........................................................................................................................24
Butler Libraries ......................................................................................................................................... 26
Lost and found.......................................................................................................................................... 51
Motorist assistance program.......................................................................................................................51
Network infrastructure ..............................................................................................................................51
Operation Identification ............................................................................................................................52
Peer education........................................................................................................................................... 52
Police Department, Butler University ........................................................................................................ 34
Post-Graduate Studies ...............................................................................................................................27
Programs for Leadership and Service Education (PuLSE) ........................................................................... 52
Programs for Overseas Study.....................................................................................................................28
Registering for classes................................................................................................................................. 29
Registration and withdrawals, changes of.................................................................................................... 30
Religious/Spiritual life at Butler .................................................................................................................54
Residence Life ........................................................................................................................................... 62
Community ...................................................................................................................................... 62
Activities of residence halls..................................................................................................................62
Housing options ................................................................................................................................63
Staff in residence life............................................................................................................................65
Residence hall and housing policies .................................................................................................... 66
Policies/Procedures/Services of residence life........................................................................................69
Safety and security ..............................................................................................................................79
Rights and Responsibilities........................................................................................................................89
About rights and responsibilities ........................................................................................................ 89
University rules of conduct.................................................................................................................89
Student acceptance of regulations......................................................................................................... 90
Student group responsibility ..............................................................................................................90
Computer use policy..........................................................................................................................93
Alcohol policy.................................................................................................................................... 98
Greek life social event policy..............................................................................................................103
Regulation on use of sound amplification devices ..............................................................................104
Drug-free community policy............................................................................................................104
Harassment and sexual harassment/sexual misconduct policies..........................................................105
Hazing and pre-initiation activities....................................................................................................110
“Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act”.............111
Sex Crimes Prevention Act ...............................................................................................................111
Student conduct system....................................................................................................................111
Greek conduct procedure..................................................................................................................120
Privacy rights of students at Butler University ...................................................................................120
Space and event reservation ........................................................................................................................55
Starbucks Café........................................................................................................................................... 55
Student Affairs .......................................................................................................................................... 55
Student athletes ......................................................................................................................................... 30
Student Disability Services.........................................................................................................................30
Student organizations................................................................................................................................. 56
Student organizations: policies and procedures ..........................................................................................56
Traditional events........................................................................................................................................ 4
Transfer credit........................................................................................................................................... 31
University administration............................................................................................................................ 6
University songs.......................................................................................................................................... 5
Vehicle registration .................................................................................................................................... 60
Victim Advocate........................................................................................................................................ 60
Volunteer Center....................................................................................................................................... 61
Withdrawals ............................................................................................................................................. 31