Student Handbook - Butler University

• The Office of Student Accounts will not credit outside scholarships to your billing statement until
the funds have actually been received. It is your responsibility to ensure that outside scholarship
funds are received and the bill is paid in full by the due date.
• Federal, state and institutional funds are automatically credited to your student account; however,
funds cannot be authorized for disbursement until you have accepted the awards offered.
• Financial aid will appear as “Anticipated Aid” on your billing statement until the funds actually disburse
to your student account on the fifth day of classes each semester.
• Estimated awards will appear on the student’s account as anticipated for a limited amount of time.
These awards are pending until the federal or state government receives confirmation or until all
documents have been submitted to finalize the aid.
• The Federal Perkins and Stafford loans will appear as “Anticipated Aid” on your account until the
promissory notes have been completed online and submitted to the university or the lender. Some
loan checks require a signature each semester.
• Indiana state grants (the Higher Education Award and Freedom of Choice Grant) will be credited
when the Office of Financial Aid receives confirmation of your eligibility from the State Student Assistance
Commission of Indiana (SSACI).
• You must finalize your Federal Work-Study arrangements with the Center for Career Planning and
Development by Oct. 1 or Federal Work Study awards may be canceled for the entire academic year.
• You may be required to repay financial aid funds received if you drop below full-time between the
fifth and the tenth day of classes.
• The State Student Assistance Commission of Indiana (SSACI) requires that a student be full-time (12 or
more hours per semester) at census and remain full-time for four weeks after the start of the semester to qualify
for the full amount of the Higher Education Award, Freedom of Choice Grant and 21 st Century Scholarships.
Changes in enrollment status during that period of time may result in full cancellation of the state
grants. Please contact the Office of Financial Aid prior to making any changes to your enrollment status.
Changes in packaging procedures
Receiving other financial aid or changing your enrollment status can cause your financial aid to change.
It is your responsibility to report these changes to the Office of Financial Aid:
• scholarships received from outside donors
• changes in enrollment status
• change of major
Paying the bill
• All students must notify the Office of Student Accounts of their payment arrangements. Do not assume
the Office of Student Accounts is aware of financial aid or outstanding loans for which you
have applied.
• Full payment of your bill or an arrangement for payment must be made with the Office of Student
Accounts prior to the first day of classes each semester.
• If you anticipate a credit balance after your financial aid is disbursed to your student account, we
recommend that you not budget living expenses for the first two months around your refund
money. Refunds are available after the balance is paid in full and after the fifth day of class each semester.
Financial aid and special circumstances
If your family’s financial situation should change and affect your parents’ ability to contribute to your
educational expenses, the Office of Financial Aid may be able to help. Contact a member of the counseling
staff in the Office of Financial Aid as soon as possible regarding any difficulties created by your circumstances.
You may be asked to provide written documentation to the Office of Financial Aid regarding these
changes. Your situation will be reviewed by the financial aid committee and you will be notified of any
changes. Additional aid for special circumstances will generally consist of increased loan eligibility. However,
41