myWWU Basic Skills #2 - Walla Walla University

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Comments Comments can be added to students (or any individual, or even an external organization) from a variety of screens. From any screen that has the capability, click on the Add as New Comment icon in the upper right section of the screen. The following screen will appear: Selecting the appropriate administrative function is very important. Refer to your department individualized instructions for the property administrative function code to enter. Not all administrative functions that are in the list can be used because the Comment Category is tied to the administrative function. Some administrative functions have no comment categories tied to them. If there is no appropriate administrative function code then use GEN. Enter the Comment Category. If there are no available codes for comment category, then select a different administrative function. MyWWU Basic Skills 2 24
When entered, some comment categories will enable the Variable Data button. If this happens, click the button and enter the requested data. The Comment ID is defaulted to the ID of the person who is entering the comment. This can be changed if it is appropriate. The Department is optional. The comment date should normally be left as the current date unless there is a good reason to put in another date. Viewing Person Comments The comments that have been placed on a person can be viewed using this menu: Main Menu > Campus Community > Comments > Comments – Person > Person Comment Summary Enter the ID number of the person and click Search. To see all of the comments just click the Search button. You can optionally limit the search by the administrative function, comment category, or even the ID number of the person who created the comment. Checklists and Checklist Items In simple terms, a checklist is a list of items that a person (typically a student) needs to complete. A checklist item is one of the items on a checklist. The system is configured for many checklists and checklist items that students must complete. Here are a few examples: EAPPL – Application EGED – GED FPFVET – Submit Proof of Veteran Status RMENTR – Sign up for Mentor Individual staff members are responsible for adding and removing checklist items from student’s records. When the checklist item has been added to a student, that item will appear on the student’s to-do list in Student Self Service. Students cannot remove their own checklist items, that must be performed by a staff member. MyWWU Basic Skills 2 25
Page 1 and 2: MyWWU Training Basic Skills 2 8/4/2
Page 3 and 4: Checklists and Checklist Items ....
Page 5 and 6: HRCS (Human Resources / Campus Solu
Page 7 and 8: Note that this is tip is applicable
Page 9 and 10: Click the OK button and the email w
Page 11 and 12: If more than 100 rows are returned,
Page 13 and 14: Viewing Biographical Information To
Page 15 and 16: Phone Numbers Multiple phone number
Page 17 and 18: Privacy Control (FERPA) At WWU, the
Page 19 and 20: The Search/Match screen gives you m
Page 21 and 22: Term Active (required for each quar
Page 23: Each organization can have multiple
Page 27 and 28: Enter the Service Indicator Code. I
Page 29 and 30: Batch Operations Sending Batch Emai
Page 31 and 32: The file will go into the specified
Page 33 and 34: You will see a screen similar to th
Page 35 and 36: Your PDF file will open up in Acrob
Page 37: Student Services Center The Student

myWWU Basic Skills #2 - Walla Walla University

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