Admin

activant.com

Admin

Prophet 21

Overview of the Learning

Management System (LMS)


This class is designed for…

• Personnel involved in administering employee

training.

• Employees who want to learn how to make the

most of education materials available.


Objectives

• Understand the different types of LMS Users

• Use the Learning Center Homepage

• Understand how to use the Course Catalog

• Create Tasks and Accomplishments

• Create and Manage Assignments

• Access Tests and Transcripts

• Tips for Using the LMS


This course will NOT cover…

• Prophet 21 Functionality


Types of LMS Users

• Learning Administrators

Restrict Course Access by Employee/Group

Add Company Notes to On-Demand Courses

Post Newsflashes

Create Short Cuts on Learning Center

Create a Company Library of other Training

Resources

Assign Courses, Tests, Training Agendas to

Employees/Groups

View Employee/Group p Progress on Assignments

View Training Recommendations based on Test

Results

Maintain Transcripts on Other Accomplishments


Types of LMS Users

• End Users

Take classes of interest (with access permission)

Review Personal Transcript

View Training Assignments and update Progress

Access Shortcuts to other Training Resources

Access resources in your Company Library


Setting Up LMS Users

• Done on the Activant Customer Website

• Must be logged in as the System Administrator

• Click on My Account


Setting Up LMS Users

• Click on User Maintenance


Setting Up LMS Users

• User Maintenance


Setting up LMS Users

• Assign User Permissions


Learning Center Homepage


Using the LMS

• Course Catalog

• Assignments

• Tests

• Transcripts

• Library

Admin


Course Catalog

• Browse the catalog

Courses are broken down by functional areas


Course Catalog

• Icons in front of the course name indicate the

status of the course

Indicates the course has been started but not completed

Indicates the course has been complete


Course Catalog

• Live Courses vs On Demand

Live

On Demand


Course Catalog

• Live Courses

Lists course dates and times

You can click on the link to register for the course


Course Catalog

• On Demand Courses

Can take course whenever you want

Can take course as many times as you want


Course Catalog

• Navigating g through an On Demand course


Course Catalog

• Entering notes in an On Demand course

Learning Administrators can enter notes for employees

to read during the training

Employees may enter their own notes


Course Catalog

• Restrict Course Access


Learning Center Homepage

My Training

Assignments


Assignments

• Learning Administrators have the ability to see

their own assignments, other employees

assignments and create new assignments.


Assignments

• My Assignments

There is a toggle between Open Assignments and All

Assignments.

You have the ability to access the assignment by

clicking on it.


Assignments

• Employee Assignments

View any employees assignments by selecting the

employees name from the drop down box.

Ability to make changes or delete an assignment


Assignments

• Create an Assignment

Select the type: Accomplishment, Agenda, Course,

Task or Test

Search by Category and Subcategory


Assignments

• Create an Assignment


Tests

• Browse Tests

Shows all existing tests


Tests

• Test Report

Shows all results for a specific test


Tests

• Test Details


Transcripts

• My Transcripts

Shows all of items that you have completed along with

the completion date


Transcripts

• Employee Transcript

Shows all completed items for the employee selected

from the drop down box


Library

• A place to share company documents and files

with your employees

Upload a file or add a link to the resource


Library

• View Resources

Shows current resources posted on the LMS

homepage


Library

• Upload File


Library

• Add Link


Library

• Delete Resources


Library

• Edit Permissions

You can restrict access to files you post to the

company library for certain employees or groups


Learning Center Homepage

Company

Library


Admin

• Section of the LMS only available to Learning

Administrators and the System Administrator


Admin

• Accomplishments

A way to document and track employee accomplishments

Add a new accomplishment or browse current


Admin

• Add New Accomplishment


Admin

• Agendas

A list of tasks, courses, and/or tests to assign to

employees or groups

Saved for future use


Admin

• Add New Agenda


Admin

• Groups

Create and edit groups, or assign employees to

groups


Admin

• Add New Group


Admin

• Assign Employees to Groups


Admin

• Edit Groups


Admin

• Tasks

Used to keep track of employee tasks


Admin

• Add New Task


Admin

• Manage Test Questions

Used to create your own test questions


Admin

• Add Questions


Admin

• Browse Questions


Admin

• Manage Tests

You can create, edit, browse or view test results


Admin

• Add Tests

Create a new test – can you database of questions or

user created questions

Copy an existing test t – you can remove questions and

add different ones


Admin

• Create a new test


Admin

• Add Questions

Can use both canned questions or user created


Admin

• Copy existing test


Admin

Can add more

questions

Can remove

existing

questions


Admin

• View Test Results


Admin

• Message Center

Used to communicate information to you employees


Admin

• Add Messages


Learning Center Homepage

Message

Center


Admin

• Shortcuts

Allows you to put important links at your employees

fingertips


Admin

• Shortcuts

Allows you to put

important links at

your employees

fingertips


Admin

• Shortcut Tips


Learning Center Homepage

Shortcuts


Admin

• User Maintenance


Summary

• Discussed the types of LMS Users

• Review the Learning Center Homepage

• Using the Course Catalog

• Creating Tasks, Accomplishments,

Questions and Tests

• Making and Managing Assignments

• Accessing Transcripts

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