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Agenda 18 January 2011 - King Island Council

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KING ISLAND COUNCIL<br />

NOTICE OF<br />

MEETING & AGENDA<br />

NOTICE IS HEREBY GIVEN that the next<br />

Ordinary Meeting of the <strong>King</strong> <strong>Island</strong> <strong>Council</strong> will be held on<br />

Tuesday <strong>18</strong> th <strong>January</strong> <strong>2011</strong><br />

commencing at 3:30pm<br />

in the <strong>Council</strong> Chambers, George Street, Currie.<br />

Mark Goode<br />

GENERAL MANAGER


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

10 <strong>January</strong> <strong>2011</strong><br />

Mr Mark Goode<br />

General Manager<br />

<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

PO Box 147<br />

Currie<br />

<strong>King</strong> <strong>Island</strong> TAS 7256<br />

Dear Mark<br />

COUNCIL MEETING<br />

In accordance with regulation 4 of the Local Government (Meeting Regulations) 2005 which<br />

states:<br />

4. Convening meetings of <strong>Council</strong><br />

(1) The mayor of a council may convene council meetings<br />

I request that you make the necessary arrangements for the next Ordinary Meeting of <strong>Council</strong><br />

to be convened on Tuesday <strong>January</strong> <strong>18</strong> <strong>2011</strong> commencing at 3.30pm in the <strong>Council</strong><br />

Chambers, Corner George & Meech Streets, Currie.<br />

Yours sincerely<br />

Charles Arnold<br />

MAYOR<br />

ABN: 47 537 <strong>18</strong>9 282 Telephone (03) 6462 1177; Facsimilie (03) 6462 1313<br />

<strong>Council</strong> Chambers, George Street<br />

email: kicouncil@kingisland.net.au<br />

PO BOX 147, CURRIE, KING ISLAND 7256<br />

www.kingisland.tas.gov.au


QUALIFIED ADVICE<br />

Section 65 of the Local Government Act 1993 refers:<br />

‘A general manager must ensure that any advice, information or recommendation given<br />

to the council or a council committee is given by a person who has the qualifications or<br />

experience necessary to give such advice, information or recommendation.<br />

A council or council committee is not to decide on any matter which requires the advice<br />

of a qualified person without considering such advice unless the general manager certifies<br />

in writing that such advice was obtained and taken into account in providing general<br />

advice to the council or council committee.’<br />

I therefore certify that with respect to all advice, information or recommendations<br />

provided to the <strong>Council</strong> in or with this agenda that the advice, information or<br />

recommendation is given by a person who has the qualification or experience necessary<br />

to give such advice. Furthermore, that where any advice is directly given by a person<br />

who does not have the required qualifications or experience that person has obtained and<br />

taken into account (in that persons general advice) the advice of an appropriately<br />

qualified or experienced person.<br />

Mark Goode<br />

GENERAL MANAGER<br />

PUBLIC NOTICE<br />

Notice of the meeting was published in The <strong>King</strong> <strong>Island</strong> Courier on<br />

Wednesday 12 th <strong>January</strong> <strong>2011</strong>.


CONTENTS<br />

A. ATTENDANCE AND APOLOGIES .....................................................................- 1 -<br />

B. CONFIRMATION OF MINUTES .........................................................................- 2 -<br />

C. DECLARATION OF INTERESTS ........................................................................- 4 -<br />

D. COUNCIL WORKSHOPS...................................................................................... - 5 -<br />

E. APPLICATION FOR LEAVE OF ABSENCE .....................................................- 7 -<br />

F. QUESTIONS - WITHOUT NOTICE QUESTIONS - ON NOTICE ..................- 8 -<br />

G. MOTIONS OF WHICH NOTICE HAS BEEN GIVEN ....................................- 10 -<br />

H. PUBLIC QUESTION TIME................................................................................. - 10 -<br />

I. MAYOR’S COMMUNICATION ..........................................................................- 11 -<br />

J. DIRECTOR’S REPORT – Works & Engineering Services ...........................- 13 -<br />

K. DIRECTOR’S REPORT - Corporate & Community Services .....................- 16 -<br />

L. DIRECTOR’S REPORT - Development & Environmental Services............ - 30 -<br />

M. MANAGER’S REPORT – Community Development...................................... - 55 -<br />

N. GENERAL MANAGER’S REPORT................................................................... - 64 -


A. ATTENDANCE AND APOLOGIES<br />

Item 1<br />

Item 2<br />

Item 3<br />

Item 4<br />

Item 5<br />

Item 6<br />

COUNCILLOR ATTENDANCE<br />

COUNCILLOR APOLOGIES<br />

STAFF ATTENDANCE<br />

STAFF APOLOGIES<br />

MEDIA ATTENDANCE<br />

PUBLIC ATTENDANCE<br />

- 1 - Ordinary <strong>Council</strong> Meeting – 19 October 2010


B. CONFIRMATION OF MINUTES<br />

Item 1. MINUTES OF MEETINGS ...................................................................... - 3 -<br />

- 2 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


B. CONFIRMATION OF MINUTES<br />

Item 1.<br />

MINUTES OF MEETINGS<br />

<strong>Agenda</strong> Meeting of <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting General Manager<br />

File Ref<br />

Various<br />

Please refer to your previously issued ‘Unconfirmed Minutes’ for:<br />

• Minutes of <strong>Council</strong> Meeting held on 13 December 2010.<br />

Mark Goode<br />

GENERAL MANAGER<br />

Recommendation:<br />

That the Minutes of the Ordinary Meeting of <strong>Council</strong> held on 13 December 2010 be<br />

confirmed as a true and accurate record of proceedings:<br />

- 3 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


C. DECLARATION OF INTERESTS<br />

• Declaration of any pecuniary interest of a <strong>Council</strong>lor or Close Associate.<br />

• Declaration of any conflict of interest.<br />

• Declaration of interest in respect of any body or organisation with which the<br />

<strong>Council</strong> has had major financial dealings during the current financial year;<br />

that is, year ending 30 June <strong>2011</strong> (to be notified to the General Manager).<br />

- 4 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


D. COUNCIL WORKSHOPS<br />

Item 1 WORKSHOPS HELD REPORT .............................................................. - 6 -<br />

- 5 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


D. WORKSHOPS HELD<br />

Item 1<br />

WORKSHOPS HELD REPORT<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting<br />

File Ref. 3.20A<br />

General Manager<br />

The following workshops were held since the last meeting.<br />

11 <strong>January</strong> <strong>2011</strong> Workshop<br />

Members in Attendance: Mayor Charles Arnold<br />

Deputy Mayor Royce Conley<br />

<strong>Council</strong>lors:<br />

Joris Weitjens Jackie Beckman<br />

Greg Barratt Vernon Philbey<br />

Peter Youd<br />

Members Apology: Duncan McFie David Brewster<br />

Officers in Attendance:<br />

Matters Discussed:<br />

General Manager – Mark Goode<br />

Director Corporate and Community Services - Kym Miller<br />

Director Works & Engineering – Michael Brown<br />

Director Development and Environmental Services<br />

Selection of Australia Day recipients<br />

Current Development Applications<br />

Current tenders<br />

Airport operator leases<br />

<strong>Council</strong> bus trip<br />

Moving February <strong>Council</strong> meeting<br />

Miscellaneous updates<br />

Mark Goode<br />

GENERAL MANAGER<br />

Recommendation:<br />

That the Workshops Held Report be received and noted.<br />

- 6 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


E. APPLICATION FOR LEAVE OF<br />

ABSENCE<br />

STATUTORY REQUIREMENTS<br />

The Local Government Meeting Procedures Regulations 2005 section 39 outlines the<br />

requirement for <strong>Council</strong>lors in relation to a leave of absence.<br />

The regulations state<br />

1) A councillor, or the mayor on behalf of a councillor, may request leave of<br />

absence in respect of one or more meetings.<br />

2) A council may decide to grant a request for leave of absence.<br />

3) Leave must not be granted retrospectively.<br />

4) The purpose of the leave and the period involved are to be recorded in the<br />

minutes.<br />

- 7 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


F. QUESTIONS - WITHOUT NOTICE<br />

QUESTIONS - ON NOTICE<br />

Item 1 CR CONLEY-QUESTIONS ON NOTICE .............................................. - 9 -<br />

- 8 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


F. QUESTIONS ON NOTICE<br />

Item 1<br />

CR CONLEY-QUESTIONS ON NOTICE<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting<br />

File Ref. 3.20B<br />

General Manager<br />

BACKGROUND<br />

With the budget imminent it is important for <strong>Council</strong>lors to get an understanding on<br />

building costs and projects undertaken by KIC and future strategies under consideration<br />

on how we are going to arrest the decline of our assets along with any desktop plans for<br />

building projects.<br />

QUESTIONS<br />

(1) What is the total cost of building projects undertaken during the past 12 months to<br />

30th November 2010 by and on behalf of the <strong>King</strong> <strong>Island</strong> <strong>Council</strong> including those<br />

undertaken thru State or Federal Grant funds?<br />

(2) What is the total cost of building maintenance expended on <strong>Council</strong> assets undertaken<br />

for the past 12 months to 30 November 2010?<br />

(3) What is the total amount committed to supply water and sewerage services to Cradle<br />

Mountain Water?<br />

(5) What are the estimated costs per annum to bring all <strong>Council</strong> buildings to an<br />

acceptable standard?<br />

(6) What future strategies are proposed to address issues relating to <strong>Council</strong> building<br />

assets and their deterioration?<br />

(7) What building projects are under consideration by the <strong>King</strong> <strong>Island</strong> <strong>Council</strong> for the<br />

ensuing year subject to funding?<br />

- 9 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


G. MOTIONS OF WHICH NOTICE HAS<br />

BEEN GIVEN<br />

Nil<br />

H. PUBLIC QUESTION TIME<br />

1. Members of the public may ask questions of the <strong>Council</strong> at every <strong>Council</strong><br />

meeting where public can attend.<br />

2. Question time will be for a maximum of 15 minutes.<br />

3. A member of the public gallery will not be permitted to ask more than 2<br />

questions of <strong>Council</strong>lors and officers.<br />

4. Members of the public wishing to ask a question are to stand, state their name,<br />

state the agenda item to which their question relates, direct their question to the<br />

Chairman and if called upon by the Chairman submit a written copy of their<br />

questions to the Chairman.<br />

5. If the question is not able to be dealt with at the meeting at which it is asked a<br />

written reply will be sent within fourteen (14) days to the person who asked the<br />

question.<br />

6. There is to be no debate on the question or the answer to it.<br />

7. A member of the public wishing to ask a question is entitled to request the<br />

assistance of a <strong>Council</strong> Officer in drafting the question.<br />

- 10 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


I. MAYOR’S COMMUNICATION<br />

Item 1 MAYOR’S DIARY ................................................................................... - 12 -<br />

- 11 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


OPERATIONAL BUSINESS OF THE COUNCIL<br />

I. MAYOR’S COMMUNICATION REPORT<br />

Item 1<br />

MAYOR’S DIARY<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting Mayor<br />

File Ref. 3.20E<br />

Monday 13 December 2010<br />

Tuesday 14 December 2010<br />

Wednesday 15 December 2010<br />

Friday 17 December 2010<br />

Monday 3 <strong>January</strong> <strong>2011</strong><br />

Monday 10 <strong>January</strong> <strong>2011</strong><br />

Tuesday 11 <strong>January</strong> <strong>2011</strong><br />

Attended Ordinary <strong>Council</strong> meeting and Annual<br />

Meeting with other members of the <strong>Council</strong>.<br />

Attended a meeting with the CEO North West<br />

Health Region concerning the upgrading of the<br />

<strong>King</strong> <strong>Island</strong> Health Centre.<br />

Attended the High School Presentation Evening.<br />

Attended the opening of the Snodgrass Park units.<br />

Attended the Parliamentary Works Committee on<br />

the forthcoming expansion and upgrading of the<br />

<strong>King</strong> <strong>Island</strong> Health Centre.<br />

Attended the <strong>King</strong> <strong>Island</strong> High <strong>Council</strong> staff Xmas<br />

function with other members of the <strong>Council</strong>.<br />

Attended the opening function of the Stonehaven<br />

Cup competition at Grassy.<br />

Attend Stonehaven Cup Presentation function.<br />

Attended <strong>Council</strong> workshop with other members of<br />

the <strong>Council</strong>.<br />

Charles Arnold<br />

MAYOR<br />

Recommendation:<br />

That the Mayor’s Communication Report be received and noted.<br />

- 12 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


J. DIRECTOR’S REPORT –<br />

Works & Engineering Services<br />

Item 1. INFORMATION REPORT ..................................................................... - 14 -<br />

- 13 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


J. OPERATIONAL BUSINESS OF THE COUNCIL<br />

DIRECTOR OF WORKS AND ENGINEERING SERVICES<br />

Item 1.<br />

INFORMATION REPORT<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting Director of Works and Engineering Services<br />

File Ref 3.20C<br />

WORKS COMPLETED – DECEMBER 2010<br />

COUNCIL<br />

• Disappointment Bay Road-Construction<br />

• Pearshape Quarry Water Treatment Plant<br />

• Pothole <strong>Council</strong> Roads<br />

• Re-sheet Cape Wickham Road<br />

DEPARTMENT INFRASTRUCTURE, ENERGY & RESOURCES (DIER)<br />

• Patch Dig outs, Edge Breaks and Deformations on Main Road<br />

• Shoulders Link 94<br />

CRADLE MOUNTAIN WATER<br />

• Zeolite Wetland Ponds(Powder)<br />

• New Sewer & Water Lines-Davis Street<br />

PRIVATE WORKS<br />

• Gravel Supplies<br />

WORKS IN PROGRESS – DECEMBER 2010<br />

COUNCIL<br />

• Maintenance of <strong>Council</strong> Buildings<br />

• Maintenance to Storm Water ongoing<br />

• Culvert Maintenance on <strong>Council</strong> Roads<br />

• Slashing Vegetation on <strong>Council</strong> Roads<br />

• Maintaining/replacing and upgrading signage<br />

• Drainage maintenance on Townships Grassy, Currie, Naracoopa<br />

• Community Infrastructure Program<br />

• Potholing <strong>Council</strong> Roads<br />

• Maintenance Grading <strong>Council</strong> Roads<br />

• Bridge Maintenance on <strong>Council</strong> Roads<br />

• Re-sheet Robbins Road<br />

• Re-sheet Rocky Point Road<br />

• Snodgrass Park Units<br />

• Resealing of Airport Sealed Run<br />

DEPARTMENT INFRASTRUCTURE, ENERGY & RESOURCES (DIER)<br />

• <strong>King</strong> <strong>Island</strong> Main Road Maintenance<br />

• Carcass Removal<br />

• Slashing Vegetation/Weed Spraying<br />

- 14 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


• Maintaining/replacing signage<br />

• Installing/Straightening Guide Posts<br />

• Carryout Digouts, Edge Breaks and Deformations on Main Roads<br />

• Reseal Prep Link 94 & Link 08<br />

CRADLE MOUNTAIN WATER<br />

• Continued monitoring of Currie, Grassy water quality<br />

• Maintenance of Wetlands and raw sewage ponds<br />

• Water Reticulation Network Maintenance<br />

PRIVATE WORKS<br />

• Prep for Sealing D/way- Inga Horn<br />

• JB Swift Australia Driveway Upgrade<br />

REFUSE DISPOSAL SITE – PARENNA<br />

Compaction of putrescibles waste at the Charles Street Waste Management Facility<br />

commenced 1 st July 2007. The first bale was positioned in the prepared cell, at<br />

Parenna, on 25 July 2007.<br />

The average weight of a bale of putrescibles waste is 560kg, with a volume of<br />

approximately 0.75 cubic metres<br />

JULY 2009 TO JUNE 2010<br />

DEPOSIT DATE NO. BALES TOTAL VOLUME M 3<br />

July 2009 to June 2010 1410 1057.5<br />

JULY 2010 TO JUNE <strong>2011</strong><br />

DEPOSIT DATE NO. BALES TOTAL VOLUME M 3<br />

7 July 2010 75 56.25<br />

30 August 2010 190 142.50<br />

30 September 2010 0 0<br />

31 October 2010 0 0<br />

26 November 2010 220 165<br />

10 December 2010 163 122.25<br />

TOTAL 428 321<br />

This report is provided for <strong>Council</strong>’s information<br />

Michael Brown<br />

DIRECTOR OF WORKS AND ENGINEERING SERVICES<br />

Recommendation:<br />

That the Information Report be received and noted.<br />

- 15 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


K. DIRECTOR’S REPORT -<br />

Corporate & Community Services<br />

Item 1. FINANCIAL REPORTS TO 31 DECEMBER 2010 ............................. - 17 -<br />

- 16 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


K. OPERATIONAL BUSINESS OF THE COUNCIL<br />

DIRECTOR CORPORATE & COMMUNITY SERVICES<br />

Item 1. FINANCIAL REPORTS TO 31 DECEMBER 2010<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting<br />

File Ref. 6.2<br />

Director Corporate & Community Services<br />

The financial reports for the month of December 2010 are presented for the information<br />

of Members.<br />

1. Operating Statements<br />

These reports provide actual income and expenditure for the period to date compared to<br />

the Budget for 2010/<strong>2011</strong>. Reports include:-<br />

Operating Statement for <strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Operating Statements for each Directorate<br />

Operating Statement for Airport<br />

2. Capital Expenditure Analysis<br />

This report gives a comparison of actual expenditure on capital works and plant<br />

replacement compared the 2010/<strong>2011</strong> Budget.<br />

3. Cash At Bank & Investments<br />

This report details <strong>Council</strong> cash and investment holdings as at the 31 December 2010. It<br />

also provides a graphical analysis of holdings from previous years.<br />

4. Rates Analysis<br />

This report contains a summary of rates levied for 2010/<strong>2011</strong>, the amount collected to<br />

30 September 2010 and the total amount of rates outstanding as at 31 December 2010.<br />

5. Sundry Debtors<br />

The Sundry Debtors report summarises all outstanding debtors as at 31 December 2010.<br />

Debtors are shown in five categories - Sundry Debtors, Airport Debtors, Waste<br />

Management, Staff Debtors, and Water Debtors.<br />

Kym Miller<br />

DIRECTOR CORPORATE & COMMUNITY SERVICES<br />

Recommendation:<br />

That the Financial Reports to 31 December 2010 report be received and noted.<br />

- 17 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Operating Statement<br />

For Period December 2010<br />

By Resource<br />

Dec Actuals Dec Budgets Dec Variance YTD Actuals YTD Budgets YTD Variance Annual Budget<br />

Income<br />

Statutory Charges 2,990 7,264 -4,274 53,405 43,584 9,821 87,205<br />

User Charges 26,777 24,391 2,386 160,354 150,346 10,008 296,796<br />

General Grants 93,931 4,775 89,156 743,389 642,704 100,685 1,611,430<br />

Interest 16,075 12,778 3,297 37,983 76,668 -38,685 153,393<br />

Reimbursements <strong>18</strong>8,312 88,006 100,306 511,035 528,036 -17,001 1,056,501<br />

Other Revenues 1,817 4,522 -2,705 28,3<strong>18</strong> 27,132 1,<strong>18</strong>6 54,285<br />

Rates - - - 1,636,223 1,652,332 -16,109 1,652,332<br />

Capital Grants 4,900 - 4,900 21,410 157,2<strong>18</strong> -135,808 269,2<strong>18</strong><br />

Income 334,801 141,736 193,065 3,192,116 3,278,020 -85,904 5,<strong>18</strong>1,160<br />

Expenditure<br />

Employee Costs 135,926 157,122 21,196 892,588 943,215 50,627 1,888,276<br />

Contracts 43,615 51,548 7,933 368,001 407,640 39,639 813,052<br />

Materials 64,<strong>18</strong>2 80,388 16,206 446,877 483,968 37,091 971,627<br />

Other Expenses 61,1<strong>18</strong> 36,367 -24,751 386,735 343,153 -43,582 634,323<br />

Finance Costs 11,968 5,020 -6,948 23,021 16,891 -6,130 39,909<br />

Depreciation 77,164 77,232 68 462,984 463,392 408 927,127<br />

Expenditure 393,972 407,677 13,704 2,580,207 2,658,259 78,053 5,274,314<br />

Report Total -59,171 -265,941 206,769 611,909 619,761 -7,852 -93,154<br />

1,800,000<br />

1,600,000<br />

1,400,000<br />

1,200,000<br />

1,000,000<br />

800,000<br />

600,000<br />

400,000<br />

200,000<br />

0<br />

KI <strong>Council</strong> YTD Income<br />

1,000,000<br />

800,000<br />

600,000<br />

400,000<br />

Actual 200,000<br />

Budget 0<br />

KI <strong>Council</strong> YTD Expenditure<br />

Actual<br />

Budget<br />

By Program<br />

Dec Actuals Dec Budgets Dec Variance YTD Actuals YTD Budgets YTD Variance Annual Budget<br />

Commercial Undertakings 153,793 20,920 132,873 <strong>18</strong>9,704 113,605 76,099 245,104<br />

Community Services 62,353 -31,377 93,729 -22,440 -65,632 43,192 -176,275<br />

Corporate Services -74,547 -44,309 -30,238 897,126 966,856 -69,730 865,332<br />

Development & Environmental Ser -37,374 -17,858 -19,516 -31,<strong>18</strong>9 -43,561 12,372 -215,550<br />

Engineering -163,396 -193,317 29,921 -421,291 -351,507 -69,784 -811,765<br />

Total -59,171 -265,941 206,769 611,910 619,761 -7,852 -93,154<br />

Notes:<br />

The ytd figures on a whole of <strong>Council</strong> basis are on within the target range. It must be acknowleded that there is approx 100k of grants received<br />

for which no expenditure has yet been incurred.<br />

Employee costs have benefitted by the planned trainee not being appointed for the first half.<br />

- <strong>18</strong> - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Corporate Services Directorate<br />

Operating Statement<br />

For Period December 2010<br />

By Resource<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets<br />

YTD<br />

Variance<br />

Annual<br />

Budget<br />

Income<br />

Statutory Charges 1,408 1,974 -566 7,531 11,844 -4,313 23,700<br />

User Charges 646 1,413 -767 2,568 12,478 -9,910 20,960<br />

General Grants - - - 209,670 172,500 37,170 345,000<br />

Interest 1,075 8,330 -7,255 14,270 49,980 -35,710 100,000<br />

Reimbursements 630 - 630 23,025 - 23,025 -<br />

Other Revenues 386 4,242 -3,856 21,937 25,452 -3,515 50,925<br />

Rates - - - 1,086,519 1,110,511 -23,992 1,110,511<br />

Income 4,145 15,959 -11,814 1,365,520 1,382,765 -17,245 1,651,096<br />

Expenditure<br />

Internal -<strong>18</strong>,277 -<strong>18</strong>,268 9 -109,662 -109,608 54 -219,307<br />

Employee Costs 42,130 41,338 -792 274,267 248,028 -26,239 496,251<br />

Contracts 5,956 9,719 3,763 49,937 58,314 8,377 116,658<br />

Materials 5,278 4,550 -728 29,987 27,300 -2,687 54,610<br />

Other Expenses 30,657 21,948 -8,709 192,732 <strong>18</strong>5,989 -6,743 325,777<br />

Finance Costs 11,968 - -11,968 25,247 - -25,247 -<br />

Depreciation 981 981 - 5,886 5,886 - 11,775<br />

Expenditure 78,693 60,268 -<strong>18</strong>,425 468,394 415,909 -52,485 785,764<br />

Report Total -74,547 -44,309 -30,238 897,126 966,856 -69,730 865,332<br />

Corporate YTD Income<br />

Corporate YTD Expenditure<br />

1,200,000<br />

300,000<br />

1,000,000<br />

250,000<br />

800,000<br />

200,000<br />

600,000<br />

150,000<br />

400,000<br />

200,000<br />

0<br />

Actual<br />

Budget<br />

100,000<br />

50,000<br />

0<br />

Actual<br />

Budget<br />

(50,000)<br />

(100,000)<br />

(150,000)<br />

By Program<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets<br />

YTD<br />

Variance<br />

Annual<br />

Budget<br />

Corporate Services -54,455 -35,047 -19,408 -413,027 -88,083 -324,944 -134,002<br />

Elected Members -21,885 -11,844 -10,041 -68,596 -71,064 2,468 -142,177<br />

Rates 1,793 2,582 -789 1,378,749 1,126,003 252,746 1,141,511<br />

Total -74,547 -44,309 -30,238 897,126 966,856 -69,730 865,332<br />

- 19 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Community Services Directorate<br />

Operating Statement<br />

For Period December 2010<br />

By Resource<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets<br />

YTD<br />

Variance<br />

Annual Budget<br />

Income<br />

User Charges 255 245 10 263 1,470 -1,207 2,940<br />

General Grants 93,931 3,442 90,489 241,584 197,541 44,043 391,099<br />

Reimbursements -5,141 1,550 -6,691 19,999 9,300 10,699 <strong>18</strong>,609<br />

Other Revenues 86 - 86 1,015 - 1,015 -<br />

Capital Grants 4,900 - 4,900 4,900 45,2<strong>18</strong> -40,3<strong>18</strong> 45,2<strong>18</strong><br />

Income 94,031 5,237 88,794 267,760 253,529 14,231 457,866<br />

Expenditure<br />

Internal 1,901 1,901 - 11,406 11,406 - 22,816<br />

Employee Costs 21,801 24,695 2,894 156,168 148,170 -7,998 296,451<br />

Contracts 4,555 4,706 151 71,202 126,338 55,136 249,702<br />

Materials 523 325 -198 15,303 1,950 -13,353 3,904<br />

Other Expenses 2,735 4,824 2,089 35,144 30,319 -4,825 59,310<br />

Depreciation 163 163 - 978 978 - 1,958<br />

Expenditure 31,678 36,614 4,936 290,201 319,161 28,960 634,141<br />

Report Total 62,353 -31,377 93,730 -22,440 -65,632 43,192 -176,275<br />

300,000<br />

250,000<br />

200,000<br />

150,000<br />

100,000<br />

50,000<br />

0<br />

Community Services YTD Income<br />

Actual<br />

Budget<br />

<strong>18</strong>0,000<br />

160,000<br />

140,000<br />

120,000<br />

100,000<br />

80,000<br />

60,000<br />

40,000<br />

20,000<br />

0<br />

Community Services YTD<br />

Expenditure<br />

Actual<br />

Budget<br />

By Program<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets<br />

YTD<br />

Variance<br />

Annual Budget<br />

Arts & Culture -7,200 -3,416 -3,784 -4,104 -21,158 17,054 -41,673<br />

Children Youth & Family Services -15,572 -6,637 -8,935 -49,583 -39,822 -9,761 -79,678<br />

Libraries -362 -250 -112 -1,535 -2,213 678 -3,716<br />

Manager Community Services Office 85,487 -19,974 105,461 40,130 4,161 35,969 -38,008<br />

Tourism & Events - -1,100 1,100 -7,348 -6,600 -748 -13,200<br />

Total 62,353 -31,377 93,730 -22,440 -65,632 43,192 -176,275<br />

- 20 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Development & Environmental Services Directorate<br />

Operating Statement<br />

For Period December 2010<br />

By Resource<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets<br />

YTD<br />

Variance<br />

Annual<br />

Budget<br />

Income<br />

Statutory Charges 1,582 5,290 -3,708 45,874 31,740 14,134 63,505<br />

User Charges - 708 -708 - 4,248 -4,248 8,500<br />

General Grants - - - - - - -<br />

Reimbursements 14 - 14 57 - 57 -<br />

Other Revenues 863 280 583 1,727 1,680 47 3,360<br />

Rates - - - 89,117 86,329 2,788 86,329<br />

Income 2,459 6,278 -3,819 136,775 123,997 12,778 161,694<br />

Expenditure<br />

Internal 5,853 5,847 -6 35,1<strong>18</strong> 35,082 -36 70,193<br />

Employee Costs 9,207 13,442 4,235 59,162 80,652 21,490 161,375<br />

Contracts 285 1,046 761 5,114 6,276 1,162 12,554<br />

Materials 419 4<strong>18</strong> -1 2,983 2,508 -475 5,021<br />

Other Expenses 23,879 3,193 -20,686 64,447 41,900 -22,547 125,822<br />

Depreciation 190 190 - 1,140 1,140 - 2,279<br />

Expenditure 39,833 24,136 -15,697 167,964 167,558 -406 377,244<br />

Report Total -37,374 -17,858 -19,516 -31,<strong>18</strong>9 -43,561 12,374 -215,550<br />

100,000<br />

90,000<br />

80,000<br />

70,000<br />

60,000<br />

50,000<br />

40,000<br />

30,000<br />

20,000<br />

10,000<br />

0<br />

Developmental & Environmental YTD<br />

Income<br />

Actual<br />

Budget<br />

90,000<br />

80,000<br />

70,000<br />

60,000<br />

50,000<br />

40,000<br />

30,000<br />

20,000<br />

10,000<br />

0<br />

Development & Environmental<br />

YTD Expenditure<br />

Actual<br />

Budget<br />

By Program<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets<br />

YTD<br />

Variance<br />

Annual<br />

Budget<br />

Building -5,410 -5,529 119 -28,324 -33,174 4,850 -66,369<br />

Cemeteries -690 -420 -270 -3,755 -3,680 -75 -6,209<br />

Fire Prevention & Emergenc -21,166 -47 -21,119 39,003 64,465 -25,462 -560<br />

Planning -7,049 -7,683 634 -22,789 -46,098 23,309 -92,241<br />

Public Health -2,926 -4,567 1,641 -23,196 -27,402 4,206 -54,836<br />

Regulatory Services -133 388 -521 7,874 2,328 5,546 4,665<br />

Total -37,374 -17,858 -19,516 -31,<strong>18</strong>9 -43,561 12,374 -215,550<br />

- 21 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Engineering Services Directorate<br />

Operating Statement<br />

For Period December 2010<br />

By Resource<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets YTD Variance Annual Budget<br />

Income<br />

User Charges 2,319 991 1,328 32,934 5,946 26,988 11,896<br />

Grants General 0 1,333 -1,333 251,135 259,538 -8,403 849,081<br />

Interest 0 1,948 -1,948 8,713 11,688 -2,975 23,393<br />

Reimbursements 125 0 125 2,299 0 2,299 0<br />

Other Revenues 482 0 482 3,639 0 3,639 0<br />

Rates 0 0 0 460,587 455,492 5,095 455,492<br />

Capital Grants 0 0 0 16,510 112,000 -95,490 224,000<br />

Income 2,926 4,272 -1,346 775,817 844,664 -68,847 1,563,862<br />

Expenditure<br />

Internal 828 931 103 4,968 5,586 6<strong>18</strong> 11,179<br />

Employee Costs 38,232 53,5<strong>18</strong> 15,286 300,348 321,108 20,760 642,557<br />

Contracts 23,235 20,447 -2,788 159,838 122,682 -37,156 245,468<br />

Materials 31,927 45,211 13,284 270,245 271,266 1,021 542,784<br />

Other Expenses 3,292 3,583 291 51,087 45,364 -5,723 66,875<br />

Finance Costs 0 5,020 5,020 -2,226 16,891 19,117 39,909<br />

Depreciation 68,808 68,879 71 412,848 413,274 426 826,855<br />

Expenditure 166,321 197,589 31,268 1,197,108 1,196,171 -937 2,375,627<br />

Report Total -163,396 -193,317 29,921 -421,291 -351,507 -69,784 -811,765<br />

500,000<br />

450,000<br />

400,000<br />

350,000<br />

300,000<br />

250,000<br />

200,000<br />

150,000<br />

100,000<br />

50,000<br />

0<br />

Engineering YTD Income<br />

Actual<br />

Budget<br />

450,000<br />

400,000<br />

350,000<br />

300,000<br />

250,000<br />

200,000<br />

150,000<br />

100,000<br />

50,000<br />

0<br />

(50,000)<br />

Engineering YTD Expenditure<br />

Actual<br />

Budget<br />

By Program<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets YTD Variance Annual Budget<br />

Buildings & Property -10,072 -7,678 -2,394 -56,266 -51,153 -5,113 -97,270<br />

Depot Operations -6,166 -15,759 9,593 -95,942 -94,761 -1,<strong>18</strong>1 -<strong>18</strong>0,974<br />

Parks & Reserves -12,449 -5,475 -6,974 -42,573 -37,238 -5,335 -70,179<br />

Roads Bridges Footpaths -94,852 -127,317 32,465 -459,395 -384,768 -74,627 -439,426<br />

Sewer 171 0 171 1,199 0 1,199 0<br />

Sport & Recreation Facilities -5,725 -4,154 -1,571 -44,130 -30,459 -13,671 -55,448<br />

Stormwater Drainage -2,797 -3,559 762 -20,585 -21,354 769 -42,695<br />

Waste Management -31,720 -29,375 -2,345 299,289 268,226 31,063 74,227<br />

Water 214 0 214 -2,888 0 -2,888 0<br />

Total -163,396 -193,317 29,921 -421,291 -351,507 -69,784 -811,765<br />

- 22 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Commercial Undertakings<br />

Operating Statement<br />

For Period December 2010<br />

By Resource<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets<br />

YTD<br />

Variance<br />

Annual<br />

Budget<br />

Income<br />

User Charges 23,557 21,034 2,523 124,590 126,204 -1,614 252,500<br />

General Grants 0 0 0 41,000 13,125 27,875 26,250<br />

Interest 15,000 2,500 12,500 15,000 15,000 0 30,000<br />

Reimbursements * 192,684 86,456 106,228 465,654 5<strong>18</strong>,736 -53,082 1,037,892<br />

Other Revenues 0 0 0 0 0 0 0<br />

Income 231,241 109,990 121,251 646,244 673,065 -26,821 1,346,642<br />

Expenditure<br />

Internal 8,652 8,617 -35 52,160 51,702 -458 103,470<br />

Employee Costs 25,598 25,101 -497 108,654 151,089 42,435 303,291<br />

Contracts 9,585 15,630 6,045 81,910 94,030 12,120 <strong>18</strong>8,670<br />

Materials 26,035 29,884 3,849 128,360 <strong>18</strong>0,944 52,584 365,308<br />

Other Expenses 555 2,819 2,264 43,325 39,581 -3,744 56,539<br />

Depreciation 7,022 7,019 -3 42,132 42,114 -<strong>18</strong> 84,260<br />

Expenditure 77,448 89,070 11,623 456,541 559,460 102,919 1,101,538<br />

Report Total 153,793 20,920 132,873 <strong>18</strong>9,703 113,605 76,099 245,104<br />

600,000<br />

500,000<br />

400,000<br />

300,000<br />

200,000<br />

100,000<br />

0<br />

Commercial Undertakings YTD<br />

Income<br />

Actual<br />

Budget<br />

200,000<br />

<strong>18</strong>0,000<br />

160,000<br />

140,000<br />

120,000<br />

100,000<br />

80,000<br />

60,000<br />

40,000<br />

20,000<br />

0<br />

Commercial Undertakings YTD<br />

Expenditure<br />

Actual<br />

Budget<br />

By Program<br />

Dec Actuals<br />

Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets<br />

YTD<br />

Variance<br />

Annual<br />

Budget<br />

Income<br />

Aerodrome 19,696 -1,810 21,506 5,959 -20,402 26,361 -<strong>18</strong>,153<br />

Private Works 134,097 22,730 111,367 <strong>18</strong>3,745 134,007 49,738 263,257<br />

Total 153,793 20,920 132,873 <strong>18</strong>9,704 113,605 76,099 245,104<br />

Notes:<br />

* DIER and CMW are invoiced quarterly. CMW is up by 25% on last quarter<br />

- 23 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Airport<br />

Operating Statement<br />

For Period December 2010<br />

By Sub-Account Dec Actuals Dec Budgets Dec Variance YTD Actuals<br />

YTD<br />

Budgets<br />

YTD<br />

Variance<br />

Annual Budget<br />

Income<br />

Administrative Fees - Other 0 0 0 1,330 0 1,330 0<br />

Car Parking fees* 0 292 -292 0 1,752 -1,752 3,500<br />

Airport Pay Phone 0 0 0 175 0 175 0<br />

Landing Charges RPT 21,424 17,493 3,931 105,515 104,958 557 210,000<br />

Landing Charges Other 1,772 2,249 -477 15,153 13,494 1,659 27,000<br />

Rental / Lease Properties Income 360 1,000 -640 2,416 6,000 -3,584 12,000<br />

State Grants & Subsidies ** 0 0 0 41,000 13,125 27,875 26,250<br />

Interest Received Banks & Other 15,000 2,500 12,500 15,000 15,000 0 30,000<br />

Reimbursements Other 0 0 0 0 0 0 0<br />

Telephone Costs Reimbursed to <strong>Council</strong> 0 0 0 0 0 0 0<br />

Income 38,557 23,534 15,023 <strong>18</strong>0,590 154,329 26,261 308,750<br />

Expenditure<br />

Salaries 4,473 5,378 905 30,060 32,268 2,208 64,557<br />

Wages 1,275 0 -1,275 1,842 0 -1,842 0<br />

Overtime 409 209 -200 3,449 1,254 -2,195 2,500<br />

Other Employee Costs 0 0 0 0 0 0 0<br />

Temp Staff Employed Through Agency 0 138 138 1,677 828 -849 1,675<br />

Contractors 0 752 752 8,664 4,512 -4,152 9,035<br />

Consultants Other 0 875 875 4,520 5,250 730 10,500<br />

Freight Delivery 94 25 -69 104 150 46 300<br />

Cleaning Contract 0 1,010 1,010 5,063 6,060 997 12,120<br />

Subscriptions Reference Materials 0 0 0 59 0 -59 0<br />

Materials Purchased 491 903 412 2,790 5,4<strong>18</strong> 2,628 10,831<br />

Inventory Issued From Store 88 974 886 786 5,844 5,058 11,698<br />

Electricity 0 628 628 3,714 3,768 54 7,536<br />

Advertising Press 0 17 17 0 102 102 200<br />

Public Liability Insurance 0 991 991 8,952 5,946 -3,006 11,900<br />

Other Insurance 0 816 816 9,830 4,896 -4,934 9,800<br />

Licenses & Permits 0 0 0 0 0 0 0<br />

Subscriptions Memberships 0 137 137 1,650 822 -828 1,650<br />

Telephone Charges 0 294 294 575 1,764 1,<strong>18</strong>9 3,522<br />

Mobile Phone Charges 73 54 -19 464 324 -140 650<br />

Internet & Other Communication Charges 54 45 -9 312 270 -42 541<br />

Course Seminar & Conference Registratio 0 0 0 0 0 0 0<br />

Travel Accommodation 0 42 42 2,939 252 -2,687 500<br />

Travel Related Costs Other 57 0 -57 1,050 0 -1,050 0<br />

Land Tax 0 0 0 2,462 9,800 7,338 9,800<br />

Rates Paid 0 0 0 13,060 12,867 -193 12,867<br />

Depn Expense Buildings & Other Structur 6,817 6,814 -3 40,902 40,884 -<strong>18</strong> 81,800<br />

Depn Expense 4 Furniture & Fittings 205 205 0 1,230 1,230 0 2,460<br />

Plant Hire - Internal Usage 2,211 2,488 277 12,799 14,928 2,129 29,857<br />

Overheads Internal Recharge 2,613 2,549 -64 15,678 15,294 -384 30,604<br />

Expenditure <strong>18</strong>,861 25,344 6,483 174,631 174,731 100 326,903<br />

Grand Total 19,696 -1,810 21,506 5,959 -20,402 26,161 -<strong>18</strong>,153<br />

Airport YTD Income<br />

Airport YTD Expenditure<br />

140,000<br />

120,000<br />

100,000<br />

80,000<br />

60,000<br />

40,000<br />

20,000<br />

0<br />

Actual<br />

Budget<br />

50,000<br />

40,000<br />

30,000<br />

20,000<br />

10,000<br />

0<br />

Actual<br />

Budget<br />

- 24 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Capital Works Program<br />

For Period December 2010<br />

Budget<br />

Activity<br />

YTD Actuals 2009/20010<br />

Airport Capital Works<br />

Seal Carpark - 15,000<br />

Plane-Itinerant parking-gravel 9,175 20,000<br />

Airport-Upgrade & Extend Taxiways - 17,000<br />

Total Airport Capital Works 9,175 52,000<br />

Corporate Capital Works<br />

Furniture & Fittings 11,574<br />

IT Hardware - 15,000<br />

Total Corporate Capital Works 11,574 15,000<br />

Engineering Capital Works<br />

Bridge Reconstruction 44,<strong>18</strong>6 45,000<br />

Bitumen Facility 1,482 30,000<br />

Plant Replacement Program 38,464 270,400<br />

Resheeting Program 25,544 202,500<br />

Roads to Recovery 100,850 224,000<br />

Sealing Program 86 114,400<br />

Coastal Access Program 93,811 50,000<br />

Culvert Marking Program 7,500<br />

Pearshape Quarry-Water treatment 27,168 20,000<br />

RLCIP-Walkway Main St Currie Henry St- Fraser Rd 30,373 30,000<br />

Other Unsealed Rural<br />

- -<br />

Total Engineering Capital Works 361,964 993,800<br />

Regulatory & Community Services<br />

Cemetery Graves-Double Depth Box - 10,000<br />

Town Hall Ventilation 4,000<br />

- -<br />

Total Regulatory & Community Services - 14,000<br />

Sports Grounds & Reserves Capital<br />

Bell Hill 20,000<br />

Total Sports Grounds & Reserves - 20,000<br />

Community Housing<br />

CHP - Affordable Housing - Snodgrass Park 258,359 165,000<br />

Total Community Housing 258,359 165,000<br />

Waste Management<br />

Parenna Cell Construction 582 22,000<br />

Total Waste Management 582 22,000<br />

Total 641,654 1,281,800<br />

Notes:<br />

- 25 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Road Capital Works Program<br />

For Period December 2010<br />

Reseal[R]/Sealing Program [P&S] M2 YTD Actual Budget 2010/<strong>2011</strong><br />

Naracoopa Esplanade 9638 86 45,311<br />

Forrest Street 1620 7,836<br />

Horace Street 1464 7,081<br />

Don Kendall Drive 11200 54,172<br />

TOTAL 23922 86 114,400<br />

Coastal Access<br />

Length<br />

(Km)<br />

Disappointment Bay Road* 93,811 50,000<br />

TOTAL 93,811 50,000<br />

Length<br />

Resheeting Program<br />

(Km)<br />

Heddles Road 1 27,000<br />

Hardys Road 1 27,000<br />

Skipworths Road 1 17,050 27,000<br />

Fraser Rd 1 27,000<br />

Robbins Road 1 8,134 27,000<br />

Rocky Point Road 1.2 360 27,000<br />

South Road 2 40,500<br />

.<br />

TOTAL 25,544 202,500<br />

Length<br />

Roads To Recovery<br />

(Km)<br />

Cape Wickham Road 1.5 63,850 62,000<br />

Browns Road 1 92 54,000<br />

Tin Mine Road 2 1,172 54,000<br />

Grahams Road** 2 35,644 27,000<br />

Brumby's Road 600m 92 27,000<br />

TOTAL 100,850 224,000<br />

Plant Replacement Actual YTD 2010 Budget 2010/<strong>2011</strong><br />

Ute 26 15,400<br />

Ute 28 20,000<br />

Ute 34 20,000<br />

Small Plant 9,255 17,000<br />

Rubbish truck 200,000<br />

Community Car*** 29,209 -<br />

TOTAL 38,464 272,400<br />

Notes;<br />

*Increased costs due to some unidentified wet patches and a machine failure which necessitated using a contractor<br />

** Cost over run due to quality of gravel delivered on site - extra break down required<br />

*** Not in budget but funds held in unrestricted reserve to cover<br />

- 26 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


KING ISLAND COUNCIL<br />

Cash At Bank & Investments<br />

as at 31 December 10<br />

Cash At Bank $<br />

Cash At Bank Balance Per Statement 69,396.68<br />

Less: Unpresented Cheques (42,101.66)<br />

Add: Outstanding Deposits -<br />

Less: Items to be Receipted (75.00)<br />

Cash At Bank Balance Per General Ledger 27,220.02<br />

Floats & Petty Cash 700.00<br />

Investments<br />

Business Cash Res A/c-Employee Ent 145863(GL8202) 461,658.79<br />

Business Max-I Direct-Surplus Funds 132085(GL8200) 323.06<br />

Business Max-I Direct-Restricted Funds1347<strong>18</strong>(GL8200) 109,046.69<br />

Term Deposit - MPHC 141416 (GL 8206) 144,3<strong>18</strong>.79<br />

Term Deposit - Pat Dolman Bursary145580 (GL8207) 20,572.39<br />

Term Deposit- Capital Management Res153038(GL8204) 2,499,835.62<br />

Term Deposit- Strickland Bursary152895 (GL8208) 10,280.77<br />

Total Investments 3,246,036.11<br />

Total Cash & Investments 3,273,956.13<br />

Cash at Bank (including investments)<br />

Balance<br />

4500000<br />

4000000<br />

3500000<br />

3000000<br />

2500000<br />

2000000<br />

1500000<br />

1000000<br />

500000<br />

0<br />

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June<br />

2007/2008 2008/2009 2009/2010 2010/<strong>2011</strong><br />

- 27 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


KING ISLAND COUNCIL<br />

Rates Analysis<br />

For Period Ended 31st December 2010<br />

Current 2009/2010<br />

2008/2009 2007/2008<br />

% $ % $ % $ % $<br />

Arrears Brought Forward 8.72 159023 12.37 223,503 6.05 129,588 6.54 135,782<br />

Current Rates & Charges Levied 91.28 1,664,217 87.63 1,583,047 93.95 2,013,907 93.46 1,941,897<br />

Gross Rates Demanded 100.00 1,823,240 100.00 1,806,550 100 2,143,495 100.00 2,077,679<br />

Less Rates & Charges Collected 63.16 1,151,533 56.66 1,023,669 61.94 1,327,656 61.83 1,284,571<br />

Less Rates & Charges Remitted 1.34 24,439 1.32 23,846 1.76 37,787 1.60 33,292<br />

Less Rates & Charges Discount 0.00 0 0 0<br />

UNPAID RATES 35.50 647,268 42.02 759,035 36.30 778,052 36.57 759,816<br />

Chart of Rates Outstanding<br />

2200000<br />

2000000<br />

<strong>18</strong>00000<br />

1600000<br />

1400000<br />

1200000<br />

1000000<br />

800000<br />

600000<br />

400000<br />

200000<br />

0<br />

2007/2008 2008/2009<br />

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June<br />

- 28 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


KING ISLAND COUNCIL<br />

SUNDRY DEBTORS SUMMARY<br />

as at 31 December 2010<br />

Debtor Group 1-30 Days 31-60 Days 60+ Days Total<br />

Sundry Debtors 123,707 80,<strong>18</strong>3 30,111 234,001<br />

Airport Debtors 29,922 131 656 30,708<br />

Waste Management 624 - 99<br />

129 653<br />

Staff Debtors 567 745 384 1,696<br />

Water Debtors - - 234 234<br />

Total 154,820 80,959 31,513 267,292<br />

Percentages 57.92% 30.29% 11.79%<br />

Total due $ 267,292 100.00%<br />

Aged Debtor Analysis<br />

31-60 Days<br />

30%<br />

60+ Days<br />

12%<br />

1-30 Days<br />

58%<br />

1-30 Days 31-60 Days 60+ Days<br />

Debtor Analysis By Category<br />

Staff<br />

Debtors<br />

1%<br />

Waste<br />

Management<br />

0%<br />

Airport<br />

Debtors<br />

11%<br />

Water<br />

Debtors<br />

0%<br />

Sundry<br />

Debtors<br />

88%<br />

Sundry Debtors<br />

Waste Management<br />

Airport Debtors<br />

Staff Debtors<br />

- 29 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


L. DIRECTOR’S REPORT -<br />

Development & Environmental Services<br />

Item 1 DEVELOPMENT APPLICATION 161011 ........................................... - 31 -<br />

Item 2 DEVELOPMENT APPLICATION 171011 ........................................... - 37 -<br />

Item 3 DRAFT AMENDMENT 01/1011 ............................................................ - 45 -<br />

- 30 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


L. OPERATIONAL BUSINESS OF THE COUNCIL<br />

DEVELOPMENT & ENVIRONMENTAL SERVICES<br />

Item 1 DEVELOPMENT APPLICATION 161011<br />

<strong>Agenda</strong> Ordinary Meeting of <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting<br />

Director - Development & Environmental Services<br />

Applicant:<br />

William Wylde-Browne<br />

Owners:<br />

As above<br />

Application No.: DA 161011<br />

Property:<br />

CT 2390<strong>18</strong>/1 - 3745 North Road, Egg Lagoon<br />

Area:<br />

Approximately 123ha<br />

Zone:<br />

Rural<br />

Current Use: Cattle grazing<br />

Reason to <strong>Council</strong>: For the determination of an application for a discretionary permit.<br />

Recommendation: That a planning permit be issued subject to given conditions.<br />

INTRODUCTION<br />

<strong>Council</strong> is in receipt of a Discretionary Permit Application for a subdivision by way of<br />

excision of the property located at North Road, Pegarah. The application was received<br />

on <strong>18</strong> th November 2010 and <strong>Council</strong> has until the 7 th February to provide a<br />

determination in accordance with s.57 (6)(b) of the Land Use and Planning Approvals<br />

Act 1993.<br />

An extension of time for determination of the application has not been negotiated with<br />

the proponent.<br />

HISTORY<br />

No proposals of this nature for this property have previously been lodged with <strong>Council</strong>.<br />

Location of Subject Property (The List)<br />

- 31 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


DESCRIPTION OF THE PROPOSAL<br />

The application requests consideration for subdivision (by excision) of a residential<br />

allotment from a single parent title located on the northern end of North Road, Egg<br />

Lagoon. The property is zoned ‘Rural’ under the planning scheme, as is the surrounding<br />

and adjoining land. The property is being utilised for the grazing of beef cattle with no<br />

perceived alteration to this use stated or implied in the application.<br />

STRATEGIC IMPLICATIONS/COUNCIL POLICY<br />

The determination of development applications is a statutory obligation of <strong>Council</strong>. The<br />

application is subject to <strong>Council</strong> policy No P213 Subdivision Control. This policy requires<br />

consideration of a contribution for public open space where a plan exists to provide<br />

recreation space at some future date. As there is currently no such plan for this area no<br />

consideration for contribution is required. The policy is currently under review.<br />

STATUTORY REQUIREMENTS<br />

Land Use Planning and Approvals Act (LUPAA) 1993<br />

The proposal is an application pursuant to Section 57 of the Land Use Planning and<br />

Approvals Act 1993. The planning authority has an obligation to take into consideration<br />

those matters cited, namely state planning policies and the planning scheme.<br />

Local Government (Building & Miscellaneous Provisions) Act 1993<br />

The proposal satisfies the requirements of s.109 as a minimum lot in a country building<br />

area insofar as it allows for a minimum area of land for each allotment (1000 square<br />

metres) and frontage to a public road (6 metres).<br />

State Policies<br />

State Coastal Policy 1996. As the subject land title is not within 1km of the coastline, the<br />

Policy is not applicable.<br />

Draft State Policy on the Protection of Agricultural Land 2007. If the proposal satisfies<br />

the prescriptions of the planning scheme, the application would also satisfy this Policy.<br />

State Policy on Water Quality Management 1997. The proposed subdivision is not in<br />

contention with this policy.<br />

<strong>King</strong> <strong>Island</strong> Planning Scheme 1995<br />

The subdivision of land within the Rural zone is discretionary.<br />

Before granting, either conditionally or subject to conditions, or refusing a permit for a<br />

use or development the planning authority is to take into consideration;<br />

a) The Goals and Objectives of the planning scheme, the Goals, Objectives and<br />

Policies of the zone, any relevant development standards and any other relevant<br />

requirements of the planning scheme; There are no identified conflicts with the<br />

goals and objectives of the planning scheme. The subject property is zoned ‘Rural’<br />

on the planning scheme map. The zone goals are;-<br />

- 32 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


1) Identify land for the establishment and operation of land based resource<br />

enterprises. The realignment of boundaries within the property will not fetter<br />

land based resource enterprises on the subject lands, nor adjacent property,<br />

insofar as regards the proposed development. Further development of the<br />

land for purposes other than agricultural pursuits would require discretionary<br />

determination by <strong>Council</strong>.<br />

2) Protect the environmental, conservation and landscape values from<br />

inappropriate development. The proposal, by itself, would not be<br />

detrimental to the cited values.<br />

Clause 3.10.5 (c) of the <strong>King</strong> <strong>Island</strong> Planning Scheme provides for the excision of a house<br />

given ‘that the house existed as at 6 th October 2000, and the balance lot is not less than<br />

50ha, and no part of the dwelling unit is closer than 50 metres to the new boundaries of<br />

the created lot containing the house’.<br />

A ‘house’ is defined in Part 8 of the Scheme as meaning:<br />

‘Any land used for a single dwelling on its own allotment, and includes any outbuilding<br />

ordinarily appurtenant thereto.’<br />

The application states that the existing dwelling on the proposed excision allotment has<br />

been on the present site prior to the nominal date. There no records for a building<br />

permit pertaining to the construction.<br />

The balance lot to be created will be approximately 122ha in area. This satisfies the<br />

requirement for a balance block to be 50ha at minimum.<br />

The new boundaries of the excised lot will not satisfy the planning scheme standards<br />

insofar as required setbacks. The proposed south and west boundaries, nominally 40m<br />

and 34m respectively, are drawn so as to retain existing infrastructure and vehicular<br />

access pertinent to agricultural production on the balance allotment.<br />

The existing infrastructure include a functioning shearing shed and associated structures<br />

and buildings including a loading race for stock, a dairy, concrete water tank and a<br />

crush. The vehicular entry from North Road on the proposed south boundary enables<br />

efficient access to the shearing sheds.<br />

The planning scheme states that where setbacks cannot be achieved, the excision would<br />

be allowable if, “any existing or potential development and use of agricultural land in<br />

the vicinity is likely to cause no impact, or only minor impact, on the residential amenity<br />

of the house taking into consideration:<br />

• The topography of the land; and<br />

• The location of water catchments; and<br />

• and the location of neighbouring dwellings; and<br />

• buffers created by natural features.<br />

- 33 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


The topography of the land in the immediate vicinity of the proposed excision is<br />

undulating and the majority of the balance block will be hidden from view of the<br />

residence. It is proposed to retain the windmill and the stock watering water storage<br />

tank on the balance block. The nearest neighbouring dwelling is approximately 210m to<br />

the south east. It is believed that the undulating nature of the surrounding land lends<br />

itself to being an effective buffer from impacts from agricultural use.<br />

b) Any relevant proposals, reports or requirements of any public authorities; Nil<br />

required.<br />

c) Whether any part of the land is subject to:<br />

i) Landslip, soil instability, or erosion; The subject land is not categorised as<br />

being prone to landslip.<br />

ii) Excessive slope; No information provided<br />

iii) Ponding or flooding; No evidence or information available.<br />

iv) Bush fire hazard; No information provided. Not regarded as being relevant to<br />

the proposal.<br />

v) Pollution of the subject site or surrounding lands; Nil impact anticipated.<br />

vi) Other hazards to safety or health. Nil<br />

d) Whether the proposed use or development is satisfactory in terms of its siting, size<br />

or appearance and levels of emissions or impacts in relation to:<br />

i) Existing site features; The subject allotments have been previously cleared of<br />

native vegetation and there are no distinguishing site features.<br />

ii)<br />

iii)<br />

iv)<br />

Adjoining land uses and zones; Nil impact expected.<br />

The streetscape and/or landscape; Minimal impact expected.<br />

The natural environment, particularly groundwater quality and water<br />

catchment areas; Nil impact anticipated<br />

v) An Item of Cultural Significance; None in close proximity<br />

vi)<br />

vii)<br />

Any Special Area; Nil<br />

Powerline easements; Not applicable<br />

viii) A water supply for fire fighting purposes; No information provided other<br />

than, “Water for fire fighting will be provided as existing”.<br />

ix)<br />

Any received pollution or hazard; Not applicable<br />

x) Isolation, separation from other lands. Not applicable<br />

e) Whether there is adequate provision of landscaping, amenity facilities and<br />

illumination for the development, and the treatment of the site generally; N/a<br />

f) Whether the proposed use or development will adversely effect the existing and<br />

planned future use or uses of adjacent land, and vice versa; Nil impact expected.<br />

- 34 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


g) Whether the proposed use or development will be supplied with an adequate level<br />

of infrastructure and services without detriment to existing users; No services or<br />

infrastructure required to be upgraded as a result of the development being pursued.<br />

h) Whether the proposed use or development is adequately serviced by public roads<br />

and where in coastal areas, whether public access to the coast can be provided; All<br />

proposed allotments will have access to existing road networks.<br />

i) Whether the demand upon infrastructure and services can be met before<br />

development commences; No services or infrastructure required to be supplied or<br />

upgraded as a result of the development being pursued.<br />

k) Where appropriate infrastructure is not in place, whether an agreement under Part<br />

5 – Agreements, Land use Planning and Approvals Act 1993 is required to make<br />

provision for a payment or other contribution for infrastructure to be made by any<br />

party to the agreement; Not applicable.<br />

l) Whether an agreement under Part 5 – Agreements Land Use Planning and<br />

Approvals Amendment Act 1993 is required to make provision for payment or<br />

contributions to be made in stages or for works or other developments to be<br />

undertaken by the owner of the land or any other party to the agreement; Not<br />

applicable.<br />

m) Whether an agreement under Part 5 – Agreements of the Land Use Planning and<br />

approvals Amendment Act 1993 is required to provide for a use or development to<br />

proceed or to implement a condition of approval on a permit granted under Section<br />

57 or 58 of the Land Use planning and Approvals Act 1993; Not applicable.<br />

n) Whether an agreement under Part 5 – Agreements of the Land Use Planning and<br />

Approvals Amendment Act 1993 is required to provide for the matters in Section 86<br />

of the Local Government (Building and Miscellaneous Provisions) Act 1993. Not<br />

applicable.<br />

PUBLIC INTEREST<br />

The application has been advertised in the local press, notified by mail to adjoining<br />

landowners and prominently signposted on site and on <strong>Council</strong>’s Notice Boards. No<br />

representations were received during the allotted period.<br />

The application has been reported to the planning committee which endorsed the<br />

recommendation without alteration.<br />

- 35 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


CONCLUSION<br />

The planning authority may in determination of an application for a discretionary<br />

planning permit;<br />

• Approve the permit unconditionally. Issuing a planning permit without conditions<br />

would recognise that the proposed development complies with all relevant<br />

development standards within the planning scheme and there are no other<br />

matters of consideration to be addressed to satisfy overarching objectives, goals<br />

and principles inherent within the planning scheme, <strong>Council</strong> and State Policies.<br />

• Approve the permit with conditions. A planning permit may be issued with<br />

conditions that require the proponent to undertake such actions deemed<br />

necessary so as to mitigate potential negative impacts upon the natural and built<br />

environment.<br />

• Refuse to issue a permit. The permit may be refused for reasons that the<br />

proposed development conflicts with those deemed matters of consideration<br />

under Clause 2.10 of the planning scheme.<br />

The proposed subdivision pertains the creation of two new allotments from a single<br />

parent title by way of excision as allowed for under Part 3.10.5(c). The subdivision<br />

satisfies the requirements of the <strong>King</strong> <strong>Island</strong> Planning Scheme 1995, State planning<br />

policies and the Local Government (Building & Miscellaneous Provisions) Act 1993.<br />

Doug Burke<br />

DIRECTOR DEVELOPMENT AND ENVIRONMENT<br />

Recommendation:<br />

That the planning authority resolves that a planning permit pursuant to s.57 of the Land<br />

Use Planning & Approvals Act 1993 be issued subject to the conditions below:<br />

1. That the development take place in accordance with the approved development<br />

plans, reference number – DA 161011, except as modified by any conditions of this<br />

consent.<br />

2. The final survey plan together with a schedule of Easements and two (2) copies of<br />

each are to be submitted for approval by the <strong>Council</strong><br />

3. Prior to the <strong>Council</strong> being in a position to affix its seal to the final diagram, it will be<br />

necessary for all the above conditions to be complied with<br />

- 36 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


L. OPERATIONAL BUSINESS OF THE COUNCIL<br />

DEVELOPMENT & ENVIRONMENTAL SERVICES<br />

Item 2 DEVELOPMENT APPLICATION 171011<br />

<strong>Agenda</strong> Ordinary Meeting of <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting Director - Development & Environmental Services<br />

Applicant:<br />

Daly International obo Optus Mobile P/L<br />

Owners:<br />

Charles & Jill Noble<br />

Application No.: DA 1701011<br />

Property:<br />

CT136643/1 – Edward Street, Currie<br />

Area:<br />

Approximately 15ha<br />

Zone:<br />

Community Services Zone<br />

Current Use: Vacant<br />

Proposed Use: Major utility- telecommunications facility<br />

Reason to <strong>Council</strong>: For the determination of an application for a discretionary permit.<br />

Recommendation: That the application be approved subject to given conditions<br />

INTRODUCTION<br />

<strong>Council</strong> is in receipt of a Discretionary Permit Application for the development of a<br />

telecommunications tower at the subject site. The application was received on 24 th<br />

November 2010 and <strong>Council</strong> has until the 19 th <strong>January</strong> to provide a determination in<br />

accordance with s.57(6)(b) of the Land Use and Planning Approvals Act 1993.<br />

An extension of time for determination of the application has not been negotiated with<br />

the proponent.<br />

HISTORY<br />

The subject allotment was created through subdivision of the parent property in 2002.<br />

Location of Subject Property<br />

(source: LIST @ State of Tasmania)<br />

- 37 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


DESCRIPTION OF THE PROPOSAL<br />

The application requests consideration for the development of a telecommunications<br />

facility comprising a 60m tower with associated panel antennas, parabolic antennas,<br />

equipment shed and a ground based 1.8m diameter satellite dish to be erected within a<br />

compound area with boundaries measuring 16m by 11m.<br />

The property location is an unusually shaped block that owes its profile to an historic<br />

agglomeration of Crown lands subdivided from the adjacent school and hospital. It is<br />

approximately 15ha of vacant land with road frontage to Edward Street. It is cleared<br />

with a gentle slope to the east-northeast.<br />

Under the <strong>King</strong> <strong>Island</strong> Planning Scheme 1995, the land use zoning for the subject land is<br />

Community Services.<br />

The land to the south and west of the site is populated with the <strong>King</strong> <strong>Island</strong> Hospital and<br />

Health Centre. The <strong>King</strong> <strong>Island</strong> District High School is located on land adjoining the<br />

western boundary. These two land uses are also located within Community Services<br />

land use zone.<br />

There are residential properties located on land (approximately 150m) across the road<br />

(Edward Street) to the south on land designated as Low Density Residential under the<br />

Scheme.<br />

The eastern boundary adjoins land that is zoned Rural and which is vacant of<br />

development and is used for occasional stock grazing.<br />

STRATEGIC IMPLICATIONS/COUNCIL POLICY<br />

The determination of development application for planning permits is a statutory<br />

obligation of <strong>Council</strong>.<br />

STATUTORY REQUIREMENTS<br />

Land Use Planning and Approvals Act (LUPAA) 1993<br />

The proposal is an application pursuant to Section 57 of the Land Use Planning and<br />

Approvals Act 1993. The planning authority has an obligation to take into consideration<br />

those matters cited, namely state planning policies and the planning scheme.<br />

State Policies<br />

State Coastal Policy 1996. As the subject land title is not within 1km of the coastline, the<br />

Policy is not applicable.<br />

Draft State Policy on the Protection of Agricultural Land 2007. If the proposal satisfies<br />

the prescriptions of the planning scheme, the application would also satisfy this Policy.<br />

State Policy on Water Quality Management 1997. The proposed development is not in<br />

contention with this policy.<br />

- 38 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


<strong>King</strong> <strong>Island</strong> Planning Scheme 1995<br />

A telecommunications tower is not specifically defined in the planning scheme section<br />

for interpretation. However, it is understood to be a Major Utility which is defined as<br />

being:<br />

“ any land used for a utility service which is not a Minor Utility Service (as defined) and<br />

includes a water supply/treatment plant, a sewage treatment plant, a refuse disposal<br />

site, a power generating works, and an electricity substation or switching station of<br />

more than 100 kilovolts.”<br />

Major utilities are prohibited from the Community Services Zone by way of omission.<br />

Schedule A – Telecommunications Infrastructure Schedule, of the planning scheme<br />

defines Telecommunications infrastructure as being:<br />

‘any part of the infrastructure of a telecommunications network and includes any line,<br />

equipment, apparatus, tower, antenna, tunnel, duct, hole, pit or other structure used, or<br />

for use, in or in connection with a telecommunications network.’<br />

Schedule A also states that to the extent that any statement contained in the Schedule<br />

is inconsistent with any other provision of the Scheme the provisions of the Schedule<br />

shall apply in relation to telecommunications infrastructure.<br />

In determining any application for issue of a planning permit, the planning authority<br />

must be satisfied the proposal has demonstrated that the objectives and performance<br />

criteria in Appendix 1 will be achieved during the installation and operation of the<br />

proposed telecommunications infrastructure.<br />

- 39 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


Appendix 1<br />

Visual Amenity<br />

Objectives<br />

To minimise any detrimental<br />

impact upon the visual<br />

amenity of a locality by<br />

reducing prominence of<br />

telecommunications<br />

infrastructure<br />

Comment<br />

The scheme allows for buildings and structures to<br />

have a maximum height of 8m, whereas the proposed<br />

tower will be approximately 60m. The schedule<br />

overrides the development standards. The Schedule<br />

allows for a maximum height of 60m.<br />

To protect important public<br />

views such as vistas to<br />

significant buildings,<br />

streetscapes and heritage<br />

areas.<br />

To avoid obstruction of<br />

private views form the<br />

building line/principle<br />

windows by<br />

telecommunications lines.<br />

There are no recognised significant public buildings,<br />

streetscapes or heritage areas in proximity to the<br />

proposed development.<br />

There are no telecommunication lines involved in the<br />

development.<br />

Residential Amenity<br />

Objectives<br />

To protect residential amenity<br />

Comment<br />

The proposed development will not be located on<br />

residential land use areas. The nearest residence<br />

will be approximately 145m from the nearest<br />

residence on Edward Street.<br />

- 40 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


Environmental Values<br />

Objectives<br />

To protect threatened species<br />

or species at risk of becoming<br />

a threatened species and the<br />

habitats, ecological<br />

communities or places<br />

essential to their continuing<br />

existence.<br />

Comment<br />

The proposed development will not be located on<br />

residential land use areas. The nearest residence will<br />

be approximately 145m from the nearest residence<br />

on Edward Street.<br />

To protect areas as having<br />

significant natural values.<br />

To protect flora and fauna,<br />

habitats and ecological<br />

communities.<br />

There are no recognised areas with significant natural<br />

values identified in the near vicinity.<br />

The area has been cleared and grazed by stock for a<br />

number of years and could not be said to noted as<br />

having flora, fauna, habitats and ecological<br />

communities that would be under threat.<br />

Land Stability<br />

Objectives<br />

To ensure that<br />

telecommunications<br />

infrastructure does not<br />

cause land instability.<br />

Comment<br />

The development is not perceived to be a potential<br />

cause of land instability. There is potential for soil<br />

erosion to occur on a limited basis whilst during<br />

construction. This can be ameliorated through<br />

conditioning the required building permit.<br />

Agricultural Land<br />

Objectives<br />

To protect the productive<br />

capacity and efficient<br />

farming operations of<br />

agricultural land.<br />

Comment<br />

The land adjoining the eastern boundary is zoned<br />

Rural but has little agricultural potential as it is<br />

marginal land for cropping and undersized (13.5ha)<br />

for effective grazing of stock<br />

- 41 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


Heritage Values<br />

Objectives<br />

To protect items, places or<br />

areas identified as having<br />

aboriginal, natural, cultural or<br />

maritime heritage significance.<br />

Comment<br />

The subject property is not recognised as having any<br />

cultural heritage attributes, however it would be<br />

prudent to condition consent with the requirement that<br />

the proponent comply with the Aboriginal Relics Act<br />

1975<br />

Access<br />

Objectives<br />

To ensure that<br />

telecommunications<br />

infrastructure does not impede<br />

movement of vehicular and<br />

other modes of transport.<br />

Comment<br />

The proposed development will not be constructed<br />

within a road reserve nor in close proximity to existing<br />

roads or tracks.<br />

PUBLIC INTEREST<br />

The application has been advertised in the local press, notified by mail to adjoining<br />

landowners and prominently signposted on site and on <strong>Council</strong>’s Notice Boards. One<br />

representation was received during the exhibition period.<br />

Issue:<br />

land) and<br />

Comment:<br />

The proposed facility will “impede our vision (of the sea and pastoral<br />

valuation on the property.<br />

The disturbance of visual amenity due to an adjoining development is a<br />

common grievance of neighbours. However, the matter has been<br />

generally dealt with on an appeals basis under a number of<br />

jurisdictions and the common finding is that a perceived loss of<br />

visual amenity other than from a public vantage point is not cause<br />

enough to prohibit a given development if it satisfies the relevant<br />

planning requirements. Measures may be undertaken to mitigate or<br />

minimise potential impacts by design amendments such as non-reflective<br />

coatings. No comment can be provided as to the possible variations in<br />

the value of adjoining property due to the commencement of the<br />

proposal as any statement would be deemed conjecture without<br />

supporting evidence. Unfortunately devaluation of property assets is not<br />

a consideration under neither the Land Use Planning Approvals<br />

Act 1993 nor the <strong>King</strong> <strong>Island</strong> Planning Scheme 1995.<br />

- 42 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


CONCLUSION<br />

The planning authority may in determination of an application for a discretionary<br />

planning permit;<br />

• Approve the permit unconditionally. Issuing a planning permit without conditions<br />

would recognise that the proposed development complies with all relevant<br />

development standards within the planning scheme and there are no other<br />

matters of consideration to be addressed to satisfy overarching objectives, goals<br />

and principles inherent within the planning scheme, <strong>Council</strong> and State Policies.<br />

• Approve the permit with conditions. A planning permit may be issued with<br />

conditions that require the proponent to undertake such actions deemed<br />

necessary so as to mitigate potential negative impacts upon the natural and built<br />

environment.<br />

• Refuse to issue a permit. The permit may be refused for reasons that the<br />

proposed development conflict with those deemed matters of consideration<br />

under Clause 2.10 of the planning scheme.<br />

The proposed development of a telecommunications tower and supporting<br />

infrastructure as described in the application satisfies the goals of the planning scheme<br />

for the particular zone, if the recommended conditions are adopted, and complies with<br />

the relevant development standards.<br />

D W Burke<br />

DIRECTOR DEVELOPMENT & ENVIRONMENTAL SERVICES<br />

- 43 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


Recommendation:<br />

That the planning authority resolve to issue a planning permit under s.57 of the Land<br />

Use Planning and Approvals Act 1993 subject to the conditions below:<br />

1. The use and development taking place in accordance with the approved development<br />

plans and those documents submitted in support of the application (reference number<br />

DA 171011), except as modified by the conditions of this consent<br />

2. All development or uses arising from this permit shall be so maintained and utilised so<br />

as to minimise pollution of the immediate environment and generally harmonise with<br />

the existing environment all to the satisfaction of the responsible authority.<br />

3. The building is to be finished in materials that do not unduly reflect sunlight onto<br />

neighbouring land or public roads and do not detract from the immediate streetscape<br />

and surroundings.<br />

4. Prior to works commencing on site, the developer must either provide to <strong>Council</strong><br />

written confirmation that the landowner has given consent to the passage over the land<br />

or that an exemption from doing so exists under either state or commonwealth<br />

legislation.<br />

5. Any heritage artefacts disturbed during the development shall be reported in<br />

compliance with the regulatory requirements under the provision of the ‘Aboriginal<br />

Relics Act 1975’.<br />

- 44 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


L. OPERATIONAL BUSINESS OF THE COUNCIL<br />

DEVELOPMENT & ENVIRONMENTAL SERVICES<br />

Item 3 DRAFT AMENDMENT 01/1011<br />

<strong>Agenda</strong> Ordinary Meeting of <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting Director - Development & Environmental Services<br />

Initiated By:<br />

<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Owners: Ross Groom (Property N o 1) and V & B Holthouse (Property N o 2)<br />

Property:<br />

CT 144459/2-3, 86 Main Street/1 Jaycee Avenue, Currie<br />

Area: Approximately 2965m 2<br />

Zone:<br />

Closed Residential<br />

Current Use:<br />

Auto Electrical Services and Building Goods Showroom<br />

Reason to <strong>Council</strong>: For consideration as a draft amendment to the planning scheme.<br />

Recommendation: That the recommendation be adopted.<br />

Introduction<br />

Planning schemes provide a localised plan for land use control. The <strong>King</strong> <strong>Island</strong> Planning Scheme<br />

1995 is comprised of set of documents and maps that identify and distinguish development and<br />

use characteristics for a given area within the local government boundary.<br />

<strong>Council</strong> is in receipt of an application for consideration of an amendment to the <strong>King</strong> <strong>Island</strong><br />

Planning Scheme 1995 land use zoning.<br />

The Proposed Amendment<br />

The proposed amendment is :-<br />

• That the <strong>King</strong> <strong>Island</strong> Planning Scheme 1995 plans be amended by altering the current zoning<br />

of the designated land from ‘Closed Residential to ‘Commercial’.<br />

CT 144459/2<br />

CT 144459/3<br />

Location of Subject Properties<br />

(source: LIST @ State of Tasmania)<br />

- 45 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


Background<br />

An application has been received from Lester Franks Survey & Geographic Pty. Ltd on<br />

behalf of the land owners to rezone land from ‘Closed Residential’ to ‘Commercial’.<br />

The subject land consists of two distinct allotments CT144459/2 and CT 144459/3 that<br />

share a common side boundary though fronting two different roads.<br />

The properties have previously been developed and contain two distinct and separate<br />

ongoing commercial entities. CT144459/2 fronting 86 Main Street has an auto-electrical<br />

service and retail outlet, whilst CT 144459/3 fronting onto 1 Jaycee Avenue has a<br />

building services and supply business. Both ventures have been in operation for a period<br />

predating the current planning scheme.<br />

The business operating from the property on Main Street is identified as being ‘Light<br />

Industry’ and defined in the planning scheme as being:<br />

Any land used for an industry that does not or will not:<br />

a) impose any undue load on any existing or projected utility service or<br />

supply; or<br />

b) have a detrimental effect on the amenity of the environs by reason of air,<br />

noise or other pollution or waste product emanating from the land, the<br />

presence of vermin therein or through the creation of electrical<br />

interference, or by the appearance of the site or transportation of goods<br />

to and from the site.<br />

The business operating from the property on Main Street is identified as being a<br />

‘Showroom’ and defined in the planning scheme as being:<br />

Any land used for the sale, auction, hire or display of goods or materials of such size,<br />

weight or shape as to require<br />

a) a large area for handling, storage or display; or<br />

b) vehicular access to the site by the general public for the purpose of<br />

loading goods or materials into their vehicles after purchase; or<br />

c) a loading dock within the building;<br />

Both current land uses are prohibited within the ‘Closed Residential’ zone under the<br />

planning scheme. However, ‘Showroom and ‘Light Industry’ are permitted with approval<br />

in the ‘Commercial Zone’.<br />

The large property to the immediate north of the properties is zoned ‘Closed<br />

Residential’ and is currently vacant and used for casual grazing. It has the potential to be<br />

subdivided into a number of allotments suitable for residential land use.<br />

The property located on the corner of Main Street and Jaycee Avenue is also zoned<br />

‘Closed Residential’ but is occupied with a single dwelling as are the properties to the<br />

east and across both Main Street and Jaycee Avenue.<br />

- 46 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


The applicant has prepared a detailed report to support their request for a draft<br />

amendment to the <strong>King</strong> <strong>Island</strong> Planning Scheme 1995. This report sets out the<br />

background of the proposal, identification of the subject land, recognition of the<br />

planning controls and an analysis of compliance with the provisions of the Land Use<br />

Planning and Approvals Act 1993.<br />

Statutory Requirements<br />

The planning authority is to take into consideration as to whether the proposal is<br />

consistent with those matters cited under Section 32 of the Land Use Planning &<br />

Approvals Act 1993 (LUPAA) before making a decision as to whether the proposal should<br />

be initiated as a draft amendment.<br />

Where a decision has been made to initiate the proposal as a draft amendment, advice is<br />

to be sought under Section 65 of the Local Government Act 1993 as to whether the draft<br />

amendment meets the requirements of Section 32 of LUPAA before certifying the draft<br />

as ready for public exhibition.<br />

The draft amendment is subject to final approval from the Tasmanian Planning<br />

Commission. The decision making process would take into account the objectives of<br />

LUPAA, submissions received during the period of the public exhibition and findings at<br />

the conclusion of any public hearing so instigated.<br />

Strategic Considerations<br />

<strong>Council</strong> has an implied responsibility to consider proposals that promote fair,<br />

orderly and sustainable development on the <strong>Island</strong>, whilst advancing the key<br />

principles inherent within the <strong>King</strong> <strong>Island</strong> Strategic Plan 2004.<br />

Public Interest<br />

If, and when the Planning Authority makes the determination to certify the draft<br />

amendment in accordance with Section 35 of the Land Use Planning Approvals Act 1993,<br />

a copy of the draft instrument will be placed upon public exhibition for a period not less<br />

than twenty-one days.<br />

The public would be invited to submit representations, which would be taken into<br />

consideration by the planning authority in reviewing the draft amendment. The draft<br />

(with or without recommendations for modification) would be presented to the<br />

Tasmanian Commission for consideration for approval.<br />

- 47 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


Other Issues<br />

Section 33 of the Land Use Planning & Approval Act 1993 (LUPPA) provides for a person<br />

to request a Planning Authority to amend a planning scheme administered by it.<br />

Before making a decision to initiate a draft amendment, <strong>Council</strong> must consider the<br />

matters set out in Section 32 of LUPAA.<br />

Should <strong>Council</strong> resolve to initiate the draft amendment, it will be necessary for the draft<br />

amendment to be certified by <strong>Council</strong> in accordance with Section 35 of the Act.<br />

This report details the basis and reasons for the recommendation. An alternative<br />

decision by <strong>Council</strong> will require a statement of the reasons for the decision in order to<br />

maintain the integrity of the planning approval process and to comply with the intent of<br />

the Judicial Review Act 2000. In addition, Section 25 of the Local Government (Meeting<br />

Procedures) Regulations 2005 provides that the General Manager is to ensure that the<br />

reasons for a decision by a <strong>Council</strong> acting as a planning authority are recorded in the<br />

minutes of the meeting.<br />

Assessment<br />

Before certifying a draft amendment, a planning authority must determine that a draft<br />

amendment meets the requirements specified in section 32 of the Act, which provides<br />

that an amendment to a planning scheme:<br />

a) Must seek to further the objectives of the Resource Management and<br />

Planning System of Tasmania set out in Schedule 1 of the Act; and<br />

b) Must be prepared in accordance with the provisions of State Policies made<br />

under the State Policies and Projects Act 1993; and<br />

c) May make any provision that relate to the use, development, protection or<br />

conservation of any land; and<br />

d) Must have regard to the safety requirements set out in the standards<br />

proscribed under the Gas Pipelines Act 2000.<br />

Objectives of the Resource Management and Planning System of Tasmania<br />

The Objectives of the Resource Management and Planning System of Tasmania are<br />

listed below with appropriate planning comment:<br />

(a)<br />

to promote the sustainable development of natural and physical resources and the<br />

maintenance of ecological processes and genetic diversity; and<br />

Comment: The subject land is not identified as having any natural or physical<br />

resources of note as they are developed sites that demonstrate no ecological<br />

processes that require maintenance<br />

- 48 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


(b)<br />

(c)<br />

(d)<br />

(e)<br />

to provide for the fair, orderly and sustainable use and development of air, land<br />

and water; and<br />

Comment: The subject land is currently utilised for commercial purposes and<br />

represents a logical and orderly use of the land for Commercial land uses for the<br />

present and into the future. It would provide certainty for any potential transfer<br />

of the lands into different ownership.<br />

It is considered that the draft amendment will have no adverse affects on the<br />

sustainable use of air or water.<br />

to encourage public involvement in resource management and planning; and<br />

Comment: The draft amendment will be exhibited in accordance with the<br />

requirements of the Act and Land Use Planning and Approvals Regulations 1993.<br />

to facilitate economic development in accordance with the objectives set out in<br />

paragraphs (a), (b) and (c); and<br />

Comment: The draft amendment will provide suitably zoned land for existing<br />

commercial businesses that provide necessary goods and services to the general<br />

community as well as providing a number of employment opportunities.<br />

It needs to be noted that the rezoning of the land is not necessary for the<br />

continuation of the existing businesses, however it would facilitate future<br />

growth if such were proposed.<br />

to promote the sharing of responsibility for resource management and planning<br />

between the different spheres of Government, the community and industry in the<br />

State.<br />

Comment: Community input will be encouraged through the exhibition of the<br />

draft amendment and public hearings, if required. The application is before<br />

<strong>Council</strong> for consideration and if the recommendation is adopted, the State<br />

planning department will be involved in further assessment of the proposal.<br />

The objectives of the planning process established by LUPAA are listed below with<br />

appropriate planning comment:<br />

(a)<br />

to require sound strategic planning and co-ordinated action by State and local<br />

government;<br />

Comment: The planning scheme and the <strong>King</strong> <strong>Island</strong> Strategy Plan both identify<br />

Currie as the main commercial centre for the local government area, <strong>King</strong> <strong>Island</strong>. It is<br />

recognised that commercially zoned land within the township is limited with no<br />

greenfield sites available as an alternative location. It is of interest to note that the<br />

commercially zoned land in Currie includes a number of established residences.<br />

- 49 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


(b)<br />

to establish a system of planning instruments to be the principal way of setting<br />

objectives, policies and controls for the use, development and protection of land.<br />

Comment: The draft amendment has been dealt with in accordance with the<br />

planning process established by the Resource Management and Planning System<br />

of Tasmania.<br />

(c) to ensure that the effects on the environment are considered and provide for explicit<br />

consideration of social and economic effects when decisions are made about the<br />

use and development of land; and<br />

Comment: Consideration must be given as to potential effects of the proposed<br />

amendment on the natural and built environment. Such matters would be part<br />

of the development application assessment process if, subsequent to the<br />

proposed change of zoning, it was proposed to intensify, expand or change the<br />

current land uses.<br />

(d) to require land use and development planning and policy to be easily integrated<br />

with environmental, social, economic, conservation and resource management<br />

policies at State, regional and municipal levels; and<br />

Comment: There are no discernable conflicts.<br />

(e) to provide for the consolidation of approvals for land use or development and<br />

related matters, and to co-ordinate planning approvals with related approvals;<br />

and<br />

Comment: The draft amendment will allow applications for future development<br />

of appropriate commercial uses and development outcomes.<br />

(f) to secure a pleasant, efficient and safe working, living and recreational<br />

environment for all Tasmanians and visitors to Tasmania; and<br />

Comment: Amending the current land use zoning would not impact upon the<br />

general amenity of the neighbourhood.<br />

(g)<br />

(h)<br />

to conserve those buildings, areas or other places which are of scientific,<br />

aesthetic, architectural or historical interest, or otherwise of special cultural value;<br />

and<br />

Comment: There are no buildings or developments on the subject land that have<br />

any conceivable scientific, aesthetic, architectural or historical interest, or are<br />

otherwise of special cultural value.<br />

to protect public infrastructure and other assets and enable the orderly provision<br />

and co-ordination of public utilities and other facilities for the benefit of the<br />

community; and<br />

Comment: Nil impacts anticipated.<br />

(i)<br />

to provide a planning framework which fully considers land capability.<br />

Comment: The subject land is currently being utilised as commercial.<br />

- 50 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


State Policies<br />

The State Coastal Policy 1996 (Coastal Policy)<br />

The Coastal Policy came into operation on 10 October 1996. This Policy applies to the<br />

coastal zone, which includes all State waters and land within 1 km from the High Water<br />

Mark (HWM)<br />

The subject land is located more than 1 km from the HWM of the nearest point of the<br />

coastline and is located within a gazetted township and therefore the Coastal Policy<br />

does not apply to this application.<br />

The State Policy on Water Quality Management 1997 (Water Quality Policy)<br />

The Water Quality Policy came into operation on 27 September 1997. This policy applies<br />

to all surface waters, including coastal waters, and groundwaters, other than privately<br />

owned waters that are not accessible to the public and are not connected to, or flow<br />

directly into, waters that are accessible to the public, or, waters in any tank, pipe or<br />

cistern.<br />

The draft amendment does not include any development that would affect the Water<br />

Quality Policy.<br />

Any future development of the land will be required to comply with the requirements of<br />

the policy to ensure that the risk of sediments being transported into surface waters<br />

such that environmental harm might be caused is acceptable and that effective soil and<br />

water management is addressed prior to site disturbance occurring. On the above basis<br />

it is considered that the proposed rezoning is in accordance with the provisions of the<br />

Water Quality Policy.<br />

The State Policy for the Protection of Agricultural Land 2000 (Agricultural Land<br />

Policy)<br />

The subject land does not include any prime agricultural land and any future<br />

development of the land is unlikely fetter surrounding agricultural activity.<br />

National Environmental Protection Measures (NEPM).<br />

NEPMs are broad framework setting statutory instruments made under the National<br />

Environment Protection <strong>Council</strong> (Tasmania) Act 1995 and are taken to be State Policies.<br />

Eight NEPMs have been made to date and these essentially deal with air quality,<br />

movement of waste, site contamination and used packaging materials. None of the<br />

NEPMs are considered relevant to the proposed rezoning.<br />

Gas Pipeline Safety<br />

Section 32(a) of the Act provides that a draft amendment must have regard to the safety<br />

requirements for gas pipelines.<br />

Comment: There are no gas pipelines situated on the <strong>Island</strong><br />

- 51 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


Consideration of the Planning Scheme ‘Closed Residential Zone’ Objectives.<br />

The Zone Objectives for the Closed Residential Zone are described by Clause 3.1.2. of<br />

the Scheme as being achieved by the following:<br />

a) Identifying areas of land which can be serviced utilizing existing infrastructure.<br />

b) Making provision for development of land for residential purposes with scope for<br />

small lot development where the amenity of the area can be maintained;<br />

c) To make provision for other land uses which are compatible with a pleasant<br />

residential environment;<br />

d) To encourage the relocation of non-conforming uses which reduce residential<br />

amenity.<br />

Objective A<br />

Firstly and with respect to Objective A, it is noted that the land subject to the proposed<br />

amendment is serviced by existing infrastructure networks at Currie which include<br />

sewer, water, electricity and telecommunications. The proposed amendment will not<br />

alter the reliance of the subject sites on these infrastructure networks.<br />

The subject sites are presently and have historically been used for commercial purposes<br />

for in excess of 35 years. The existence of both businesses and associated buildings and<br />

infrastructure make the site unsuited to residential development, as encouraged by the<br />

objectives of the Closed Residential Zone. The existing uses of each site are therefore<br />

inconsistent with the purpose of the Closed Residential Zone as described.<br />

Objective B<br />

With respect to Objective B it is noted that should the existing and long-standing<br />

commercial uses not exist on the subject sites and the land were vacant, there would be<br />

potential for the development of lots of lesser size. That said, the buildings on the site<br />

are existing and both businesses make a significant contribution to the Currie township<br />

and greater king island community as part of the existing commercial hub of the <strong>Island</strong>.<br />

Objective C<br />

Objective C allows for other land uses which are compatible with residential<br />

development, in that amenity must not be adversely affected. This is not relevant to the<br />

proposed development, as both businesses and associated buildings are existent. The<br />

impact upon the amenity of the area will not be affected by the amendment, nor will<br />

the commercial use of the sites cease.<br />

Objective D<br />

In relation to Objective D, there is no evidence of conflict between either use and any<br />

surrounding residential uses and developments. The proposed amendment will align the<br />

zoning of the subject sites with their respective uses, and will increase supply of<br />

commercial land in Currie which is presently limited.<br />

- 52 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


Clause 2.15.4 of the Scheme describes no-conforming existing uses and how such uses<br />

are to be treated. This clause describes the process by which application may be made<br />

to <strong>Council</strong> for the development of a non-conforming use which does not conform to the<br />

Scheme into greater conformity with the Scheme.<br />

The amendment does not propose any physical change to either business, such as<br />

extension or expansion. The purpose of this amendment is, as discussed, to align the<br />

zoning of the land with the present and long-standing historical use of the land for<br />

commercial purposes. The provisions of Clause 2.15.4 will therefore become irrelevant<br />

to the subject sites upon approval of this amendment by the Tasmanian Planning<br />

Scheme.<br />

Options<br />

At this point in the process, the planning authority has the inferred right and power to:<br />

1. To proceed with the draft amendment in accordance with the recommendation.<br />

2. To proceed with an alternative amendment as determined by the planning authority.<br />

3. To abandon the draft amendment.<br />

Conclusion<br />

The proposal for an amendment to the planning scheme plans to rezone the<br />

subject land from ‘Closed Residential’ to ‘Commercial’ is recommended for<br />

initiation as a draft amendment to the planning scheme on the merit that it<br />

will ‘provide for the social and economic welfare of the community’ (s.1.2.1<br />

KIPS - Planning Scheme Goal).<br />

It has been ascertained by the reporting officer that the draft amendment<br />

complies with s.32 of LUPAA and therefore should be initiated and certified<br />

then submitted to the Tasmanian Planning Commission for subsequent<br />

approval.<br />

D W Burke<br />

DIRECTOR DEVELOPMENT & ENVIRONMENTAL SERVICES<br />

- 53 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


Recommendation:<br />

1. That in accordance with Section 34 of the Land Use Planning and Approvals Act 1993,<br />

<strong>Council</strong> resolve to initiate a draft amendment of the <strong>King</strong> <strong>Island</strong> Planning Scheme 1995<br />

to rezone part of that land known as 86 Main Street (CT 144459/2) and 1 Jaycee Avenue<br />

(CT 144459/3) from ‘Closed Residential’ to ‘Commercial’.<br />

2. That in accordance with Section 35(1) of the Land Use Planning & Approvals Act 1993,<br />

<strong>Council</strong> certifies that draft amendment DR 011011 to rezone land known as 86 Main<br />

Street (CT 144459/2) and 1 Jaycee Avenue (CT 144459/3) from ‘Closed Residential’ to<br />

‘Commercial’ as shown meets the requirements of Section 32 of the Land Use Planning<br />

and Approvals Act 1993; and<br />

3. That in accordance with Section 35(2) of the Land Use Planning and Approvals Act<br />

1993, <strong>Council</strong> directs that draft amendment RZ 08-03 be certified by instrument in<br />

writing affixed with the common seal of the <strong>Council</strong>; and<br />

4. That in accordance with Section 35(4) of the Land Use Planning and Approvals Act<br />

1993, <strong>Council</strong> directs that a certified copy of draft amendment DR 011011 be given to<br />

the Tasmanian Planning Commission within 7 days; and<br />

5. That in accordance with Section 38 of the Land Use Planning and Approvals Act 1993,<br />

<strong>Council</strong> directs that draft amendment DR 011011 be placed on public exhibition for<br />

three weeks.<br />

- 54 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


M. MANAGER’S REPORT –<br />

Community Development<br />

Item 1. COMMUNITY & ECONOMIC DEVELOPMENT REPORT ............ - 56 -<br />

Item 2. MINUTES – VARIOUS ORGANISATIONS ........................................ - 58 -<br />

- 55 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


M. OPERATIONAL BUSINESS OF THE COUNCIL<br />

Item 1.<br />

GENERAL MANAGERS REPORT<br />

COMMUNITY & ECONOMIC DEVELOPMENT REPORT<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting<br />

File Ref 5.7<br />

Economic Development Officer – Jenny Thorn<br />

KING ISLAND TOURISM<br />

1. RM Williams Outback Magazine Feb/March edition will carry a story about Soldier Settlers<br />

Reunion. Organised cooperative advertisement for KITI, Cultural Centre 10 Days on <strong>Island</strong><br />

and operators. Swift Australia will also take an advertising space.<br />

2. Visitor Information Centre readied for holiday period.<br />

3. Worked with KITI members on ways to increase visitation and online bookings through the<br />

KITI website by developing tourism packages<br />

KING ISLAND BRAND<br />

4. Marketing Plan Workshop will be conducted by Helen Waterworth in February, to develop a<br />

marketing plan for <strong>King</strong> <strong>Island</strong> Brand as a whole. Funding will come from Recreation and<br />

Food Trails Project training budget.<br />

5. Looking into running an Arts Markets Project, in conjunction with Cultural Centre and<br />

arts@work, DEPHA. It would be an opportunity for <strong>King</strong> <strong>Island</strong> practitioners to gain<br />

commercial skills, equipping them to capitalise on design markets as a commercial<br />

opportunity both locally and within other regions. This would also be funded from Recreation<br />

and Food Trails Project.<br />

6. Work has been done on developing profiles for brand champions. These will be used for both<br />

website exposure and eventually printed material.<br />

7. Poh’s Kitchen, ABC food show, postponed to end <strong>January</strong>. A number of local producers have<br />

been contacted to participate, including Paul Daniels as Brand Champion.<br />

8. Re-opening of Swift Plant, opened by David Bartlett, Premier, extremely well attended.<br />

Swift’s commitment to the <strong>King</strong> <strong>Island</strong> Brand was re-iterated and the strength of the brand<br />

confirmed. Swift are looking for other <strong>King</strong> <strong>Island</strong> products to use in value-adding eg herbs<br />

or spices.<br />

9. Protection- ACCC has had success with one operator in Victoria removing mention of <strong>King</strong><br />

<strong>Island</strong> from shop signage. Two other operators will be encouraged to cease using the name<br />

<strong>King</strong> <strong>Island</strong>, prosecution will occur if they do not comply.<br />

POPULATION<br />

1. Snodgrass Park units were opened, with a good crowd attending. Tenants moving in around<br />

New Year.<br />

2. National Rental Affordability Scheme- completed application for funding for 2 Snodgrass<br />

Park units, as part of consortium with West Coast <strong>Council</strong>, based on Memorandum of<br />

Understanding.<br />

- 56 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


3. Renewable Energy- applied for grant for $3000 for travel expenses to the island for four<br />

scientists from Antarctic Climate & Ecosystems Cooperative Research Centre, in conjunction<br />

with the Australian Antarctic Division, for a presentation and discussion forum called<br />

Climate Conversations to clarify climate science for the public. A second application for a<br />

trial of LED street lamps was not able to be organised in time, but Aurora and Hydro are<br />

happy to cooperate in developing the idea further.<br />

Jenny Thorn<br />

ECONOMIC DEVELOPMENT OFFICER<br />

Recommendation:<br />

That the Community & Economic Development Report be received and noted.<br />

- 57 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


M. OPERATIONAL BUSINESS OF THE COUNCIL<br />

MANAGERS REPORT - COMMUNITY DEVELOPMENT<br />

Item 2.<br />

MINUTES – VARIOUS ORGANISATIONS<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting Community Development Manager<br />

File Ref<br />

Various<br />

Minutes of various community organisations, which have an elected member as part of<br />

their committee will be presented to all future <strong>Council</strong> Meetings.<br />

The following copies of minutes are attached for <strong>Council</strong>lors information:<br />

KING ISLAND TOURISM INC.<br />

Minutes 1 December 2010<br />

Lyn Diskon<br />

COMMUNITY DEVELOPMENT MANAGER<br />

Recommendation:<br />

That the Minutes of the following Organisations be received and noted:<br />

1. <strong>King</strong> <strong>Island</strong> Tourism Inc.<br />

- 58 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


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- 61 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


- 62 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


- 63 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


N. GENERAL MANAGER’S REPORT<br />

Item 1. INFORMATION REPORT .....................................................................- 65 -<br />

Item 2. MONTHLY INFORMATION SCHEDULES REPORT .....................- 71 -<br />

Item 3. MONTHLY GENERAL MANAGERS DIARY ....................................- 72 -<br />

Item 4. AUTHORITY FOR COMMON SEAL AND DELEGATION ............- 73 -<br />

Item 5.<br />

PROPOSED CHANGES TO POLICY P205 - PERMIT FOR<br />

TEMPORARY DWELLINGS ................................................................ - 74 -<br />

Item 6. CLOSED COUNCIL ............................................................................... - 77 -<br />

- 64 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


N. OPERATIONAL BUSINESS OF THE COUNCIL<br />

GENERAL MANAGERS REPORT<br />

Item 1.<br />

INFORMATION REPORT<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting General Manager<br />

File Ref 3.20C<br />

1. GIFTS AND DONATIONS<br />

Organisation Policy Minute Committed Paid<br />

Ref/Policy<br />

<strong>King</strong> <strong>Island</strong> Historical Society C162 332/10 $560 $560<br />

<strong>King</strong> <strong>Island</strong> Auskick Centre C162 332/10 $2,000 $2,000<br />

<strong>King</strong> <strong>Island</strong> Dramatic Society &<br />

C162 332/10 $1,000 $1,000<br />

Regional Arts<br />

<strong>King</strong> <strong>Island</strong> Netball Association C162 332/10 $1,500 $1,500<br />

CWA <strong>King</strong> <strong>Island</strong> C162 332/10 $2,500 $2,500<br />

<strong>King</strong> <strong>Island</strong> Child Care & Early Learning C162 332/10 $2,500 $2,500<br />

Centre<br />

<strong>King</strong> <strong>Island</strong> Boat Club C162 332/10 $1,452 $1,452<br />

<strong>King</strong> <strong>Island</strong> Youth – Fruit & Veg Centre C162 332/10 $1,500 $1,500<br />

Lions Club of <strong>King</strong> <strong>Island</strong> C162 332/10 $1,000 $1,000<br />

<strong>King</strong> <strong>Island</strong> Volunteer SES Unit C162 332/10 $2,500 $2,500<br />

<strong>King</strong> <strong>Island</strong> <strong>Council</strong> – School<br />

Scholarship (N Hiscock)<br />

C<strong>18</strong>7 $500 $500<br />

Summary of Gifts and Donations to 30 June <strong>2011</strong>:<br />

Budget Allocation $20,000<br />

Committed Expenditure $17,012<br />

Balance $2,988<br />

Note: Donation to <strong>King</strong> <strong>Island</strong> Boat Club (Policy C138), of $10,000 paid for from the<br />

community reserves budget.<br />

- 65 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


2. 132/337 CERTIFICATES (CERTIFICATES OF COUNCIL’S POWER)<br />

Month 2008/2009 2009/10 2010/<strong>2011</strong><br />

132 337 132 337 132 337<br />

July 12 5 8 5 13 8<br />

August 8 6 11 6 11 8<br />

September 7 6 5 2 8 5<br />

October 16 7 9 5 2 1<br />

November 8 5 10 5 2 1<br />

December 6 3 28 5 0 0<br />

<strong>January</strong> 12 9 <strong>18</strong> 7 0 0<br />

February 4 3 26 23 0 0<br />

March 16 9 13 8 0 0<br />

April 1 1 8 4 0 0<br />

May 12 8 5 4 0 0<br />

June 8 4 10 4 0 0<br />

Total 110 66 151 78 36 23<br />

3. CEMETERIES – DEATHS/INTERNMENT<br />

2008/2009 2009/2010 2010/<strong>2011</strong><br />

Deaths 12 11 0<br />

Internment 12 12 0<br />

4. ANIMAL CONTROL<br />

2008/2009 2009/2010 2010/<strong>2011</strong><br />

No. $ No. $ No. $<br />

Dogs Registered 533 $13,017 522 $11,789 517 $8,451.50<br />

Dogs Impounded 27 8 0<br />

Dogs Euthanized 0 0 0<br />

Dogs Claimed 27 8 0<br />

5. BUILDING APPROVALS<br />

2008/2009 2009/210 2010/<strong>2011</strong><br />

No. Value $ No. Value $ No. Value $<br />

July 4 816,000 2 93,655 5 1,610,430<br />

August 2 485,000 1 90,000 3 2,860,500<br />

September 3 35,000 3 165,000 2 80,000<br />

October 4 395,000 2 36,000 5 427,299<br />

November 4 113,300 2 157,500 3 374,500<br />

December 1 350,000 4 261,785 0 0<br />

<strong>January</strong> 7 385,000 2 333,000 0 0<br />

February 2 40,000 4 405,400 0 0<br />

March 2 9,870 2 109,165 0 0<br />

April 1 4,000 5 152,000 0 0<br />

May 6 80,640 6 53,000 0 0<br />

June 4 102,000 4 48,200 0 0<br />

Total 40 2,815,810 37 1,904,705 <strong>18</strong> 5,352,729<br />

Average 70,395 51,478 297,374<br />

- 66 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


6. BUILDING PERMITS<br />

Nil building permits issued for December 2010.<br />

7. DEVELOPMENT APPROVALS<br />

2008/2009 2009/2010 2010/<strong>2011</strong><br />

No. Value $ No. Value $ No. Value $<br />

July 6 - 4 75,000 5 1,610,430<br />

August 2 55,000 3 453,960 1 0<br />

September 4 - - - 2 50,000<br />

October 2 350,000 3 72,000 4 4,350,000<br />

November 1 - - - 2 150,000<br />

December 1 350,000 3 <strong>18</strong>0,000 0 0<br />

<strong>January</strong> 3 50,00 1 - 0 0<br />

February - - - - 0 0<br />

March 1 - 5 225,000 0 0<br />

April 1 50,000 1 12,000 0 0<br />

May - 20,000 3 12,000 0 0<br />

June 5 27,000 2 132,000 0 0<br />

Total 26 164,083 25 1,161,960 14 6,160,430<br />

8. FOOD PREMISES INSPECTIONS<br />

Month No. Premises Major Issues Minor Issues Comments<br />

Inspected<br />

July 0 0 0<br />

August 0 0 0<br />

September 0 0 0<br />

October 2 0 2 No Comment<br />

November 1 0 0<br />

December 0 0 0<br />

<strong>January</strong><br />

February<br />

March<br />

April<br />

May<br />

June<br />

Total 3 0 2<br />

9. PLANNING ISSUES<br />

Decision to be made by Resource Management & Planning Appeals Tribunal<br />

• DA 120910 Ireneinc (Planning Tas P/L) – Proposed Yambacoona subdivision:<br />

Appeal set for 9 th February <strong>2011</strong><br />

• Dr. Alan Bond & Associates P/L (Naracoopa Sand Mine). Ongoing<br />

- 67 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


10. COUNCIL ACTION LIST – OUTSTANDING ITEMS<br />

Minute Date Details Action Required Officer in Status Priority<br />

No.<br />

charge<br />

254/09 15/12/09 Strickland’s lane Bridge designed. DWES In Progress High<br />

bridge<br />

Construction planned<br />

by May <strong>2011</strong><br />

16/2/10 Aerodrome<br />

Management rule<br />

changes<br />

<strong>Council</strong> to investigate<br />

changes and<br />

ramifications<br />

DWES In Progress High<br />

258/09 15/12/09 Main Street<br />

cleaning footpath &<br />

maintenance<br />

upgrades<br />

264/10 <strong>18</strong>/10/10 Review and Report<br />

to <strong>Council</strong> for lease<br />

of <strong>Council</strong><br />

Properties<br />

Still looking for<br />

solutions to the<br />

problem<br />

Draft completed.<br />

To be presented for<br />

discussion to the<br />

February <strong>2011</strong><br />

Workshop<br />

DWES In Progress Medium<br />

DCCS In Progress Medium<br />

11. PERSONNEL – (Rolling 12 month period)<br />

APPOINTMENTS<br />

8 February 2010 Mark Goode – General Manager<br />

25 May 2010 Kym Miller – Director Corporate Services<br />

7 June 2010 Lyn Diskon – Community Development Manager<br />

Mid July 2010 Deb Delaney – Executive Assistant (1 year placement while<br />

Leah is on maternity leave – job share with Beth)<br />

RESIGNATIONS<br />

29 <strong>January</strong> 2010 Warrick Carr – Men’s Shed Co-ordinator<br />

8 February 2010 Alf Mott – General Manager<br />

19 March 2010 Rohanna Goldsmith – Community & Economic Development<br />

Administration Assistant<br />

EDUCATION AND TRAINING<br />

9 February 2010 Rohanna Goldsmith – Certificate III in Business<br />

TRAFFIC MANAGEMENT & CONSTRUCTION INDUSTRY WHITE CARD<br />

TRAINING 31 May to 3 June 2010<br />

Michael Brown Neil Towns Shane Day<br />

Anthony Fanning George Farrall Steven Morgan<br />

Frederick Cunningham Peter Harper Daryl Bryde<br />

John Bartlett Arnold Stellmaker Simon Coombe<br />

Allen Lewis Brendan Haddon Paul Towns<br />

Graham Graves Paul Stevens Victor Cook<br />

Gary Morgan Dwayne Baldock Thomas Brooks<br />

Steve Attrill<br />

Dale Sutor-Micic<br />

- 68 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


12. USE OF CORPORATE SEAL<br />

Date Document Sealed Name<br />

9/12/2010 Tasmanian Land Titles Office<br />

Transfer of land<br />

Max Summers & Donna Whitehouse<br />

Summers<br />

Volume 7308 Folio 83<br />

10 Ross Ave, Currie<br />

13. CURRIE AND GRASSY TOWN WATER<br />

The following results of bacterial examination of Currie and Grassy town water have<br />

been submitted to <strong>Council</strong> by the Fontera Laboratories, Spreyton analysed from cultures<br />

taken from samples collected by <strong>Council</strong>.<br />

Table 1 – Bacteriological Results of Town Water Supply Sampling<br />

Date<br />

Sample<br />

Origin<br />

15/12/2010 Grassy WT<br />

Netherby Road<br />

Town Hall<br />

Coliforms/100ml E. coli/100ml Faecal strep.<br />

/100ml<br />


15. COMPLAINTS REGISTER<br />

Roads/<br />

Footpaths<br />

Animal<br />

Control<br />

Weed Recreation Water Waste Health<br />

Building<br />

Planning<br />

Other<br />

Jul 2010 0 0 0 0 0 0 0 0 0<br />

Aug 2010 0 0 0 0 0 0 0 0 0<br />

Sep 2010 0 1 0 0 0 0 0 0 1<br />

Oct 2010 2 1 0 0 0 0 0 1 4<br />

Nov 2010 0 1 2 0 0 0 0 1 4<br />

Dec 2010 4 0 0 0 0 0 0 0 4<br />

Jan <strong>2011</strong><br />

Feb <strong>2011</strong><br />

Mar <strong>2011</strong><br />

Apr <strong>2011</strong><br />

May <strong>2011</strong><br />

June <strong>2011</strong><br />

Total 6 3 2 0 0 0 0 2 13<br />

Outstanding 4 0 0 0 0 0 0 0 4<br />

This report is provided for <strong>Council</strong>’s information.<br />

Total<br />

Mark Goode<br />

GENERAL MANAGER<br />

Recommendation:<br />

That the General Managers Information Report be received and noted.<br />

- 70 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


N. OPERATIONAL BUSINESS OF THE COUNCIL<br />

Item 2.<br />

GENERAL MANAGERS REPORT<br />

MONTHLY INFORMATION SCHEDULES REPORT<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting<br />

File Ref<br />

General Manager<br />

Various<br />

<strong>Council</strong>lors should take the opportunity of raising matters of concern in relation to<br />

Schedules during this segment of the meeting.<br />

SCHEDULE NO’s: 47 - 53<br />

• Community Radio & Adult Literacy<br />

• SICC Services Coatings Inspection Report<br />

• <strong>King</strong> <strong>Island</strong> Shop Locally Promotion<br />

• <strong>King</strong> <strong>Island</strong> Archive Training<br />

• Review of Road Speed Limits<br />

• Cradle Coast Authority Rules Review<br />

• Water & Sewerage Review<br />

Mark Goode<br />

GENERAL MANAGER<br />

Recommendation:<br />

That the Monthly Information Schedules Report be received and noted.<br />

- 71 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


N. OPERATIONAL BUSINESS OF THE COUNCIL<br />

GENERAL MANAGERS REPORT<br />

Item 3.<br />

MONTHLY GENERAL MANAGERS DIARY<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting General Manager<br />

File Ref<br />

Various<br />

1-31 DECEMBER 2010<br />

1 December Met with Laurie Toovey, re: development opportunities<br />

8 December Met with Tas air Business Development Manager<br />

Premier opening of the hydro project<br />

9 December Met with John Gunther, from the Department of Education<br />

10 December Airport users meeting<br />

15 December Attended Phoenix House opening<br />

Mark Goode<br />

GENERAL MANAGER<br />

Recommendation:<br />

That the Monthly General Managers Diary be received and noted.<br />

- 72 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


N. OPERATIONAL BUSINESS OF THE COUNCIL<br />

GENERAL MANAGERS REPORT<br />

Item 4.<br />

AUTHORITY FOR COMMON SEAL AND DELEGATION<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting General Manager<br />

File Ref 3.28<br />

The Local Government Act 1993 provides:<br />

“The Common Seal is to be kept and used as authorised by the council.<br />

The execution of a document sealed by a council is to be attested by such persons<br />

as the council determines.”<br />

<strong>Council</strong> delegations provide:<br />

“To comply with the provisions of the LGA relating to the Common Seal. To<br />

comply with any policies and procedures of the <strong>Council</strong> relating to the Common<br />

Seal.”<br />

That <strong>Council</strong> note the affixing of the Common Seal on the following documentation:<br />

• Tasmanian Titles Office, Transfer of Land, Volume 7308, Folio 83.<br />

10 Ross Avenue, Currie, Max Summers & Donna Whitehouse-Summers<br />

That <strong>Council</strong> note the General Manager’s and/or the Mayor’s signatures on the<br />

following documentation:<br />

• Funding agreement for Round 3 of the Regional & Local Community<br />

Infrastructure Program (RLCIP).<br />

• MOU: National Rental Assistance Scheme (NRAS) – West Coast <strong>Council</strong> &<br />

<strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

Mark Goode<br />

GENERAL MANAGER<br />

Recommendation:<br />

That <strong>Council</strong> note the affixing of the Common Seal on the following documentation:<br />

• Tasmanian Titles Office, Transfer of Land, Volume 7308, Folio 83<br />

10 Ross Avenue, Currie, Max Summers & Donna Whitehouse-Summers<br />

That <strong>Council</strong> note the General Manager’s and/or the Mayor’s signatures on the<br />

following documentation:<br />

• Funding agreement for Round 3 of the Regional & Local Community<br />

Infrastructure Program (RLCIP).<br />

• MOU: National Rental Assistance Scheme (NRAS) Affordable Housing Project –<br />

West Coast <strong>Council</strong> & <strong>King</strong> <strong>Island</strong> <strong>Council</strong><br />

- 73 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


N. OPERATIONAL BUSINESS OF THE COUNCIL<br />

Item 5.<br />

GENERAL MANAGERS REPORT<br />

PROPOSED CHANGES TO POLICY P205 - PERMIT FOR<br />

TEMPORARY DWELLINGS<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting<br />

File Ref 1.3<br />

General Manager<br />

BACKGROUND<br />

Please find attached proposed changes to Policy P205 – Permit for Temporary Dwelling.<br />

The current policy limits the size of temporary dwellings to 56m 2 , based on the maximum<br />

outbuilding size within closed residential zones.<br />

GENERAL MANAGER COMMENT<br />

In most instances the temporary dwelling is to be converted to a shed on conclusion of its<br />

use as a temporary dwelling. The size of temporary dwellings would therefore be best to<br />

be aligned with the size limits imposed for outbuildings (shedding) within rural zones.<br />

The proposed changes alter the maximum size limits for temporary dwelling and in<br />

addition firm up the conditions – fees and bonds, associated with submitting a permit for<br />

a temporary dwelling.<br />

Mark Goode<br />

GENERAL MANAGER<br />

Recommendation:<br />

That <strong>Council</strong>:<br />

1. Endorses the proposed changes to Policy P205 – Permit for Temporary<br />

Dwellings.<br />

- 74 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


P205 PERMIT FOR TEMPORARY DWELLINGS<br />

DEPARTMENT<br />

Planning & Development<br />

POLICY DIRECTIVE<br />

HISTORY<br />

<strong>Council</strong>’s Meeting of 16 March 1993.<br />

<strong>Council</strong> Resolution No 176/00 of Ordinary Meeting <strong>18</strong> April 2000.<br />

<strong>Council</strong> Resolution No 449/01 of Ordinary Meeting 16 October 2001.<br />

<strong>Council</strong> Resolution No ?/11 of Ordinary Meeting <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

POLICY<br />

Purpose<br />

<strong>Council</strong> may grant a permit to people who intend to construct a permanent dwelling on<br />

their property, and wish to live in a temporary dwelling such as a caravan or shed, while<br />

the permanent dwelling is being built.<br />

This policy also applies to people who may be renovating or modifying an existing<br />

dwelling, and need to live in a temporary dwelling while the works are underway.<br />

Conditions<br />

The following conditions apply:<br />

1. The applicant shall complete an application for a Temporary Dwelling Permit, and<br />

pay the applicable fees.<br />

2. Plans of the temporary dwelling and permanent dwelling, are to be submitted with<br />

the application for the permit.<br />

3. The conditions of occupancy for the temporary dwelling shall include installation<br />

of water, power, sanitation and kitchen facilities. This shall be to the satisfaction<br />

of a council appointed Building Surveyor and a council appointed Environmental<br />

Health Officer.<br />

4. The maximum dimensions of the outbuilding to be used as a temporary dwelling<br />

are not to exceed those dimensions specified in the relevant zone of the <strong>King</strong><br />

<strong>Island</strong> Planning Scheme.<br />

5. A bond of $2,000 must be paid to <strong>Council</strong> at the time of application for the<br />

permit.<br />

6. The $2,000 bond will not be refunded, unless all conditions of the permit are<br />

met.<br />

- 75 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


7. The $2,000 bond will not be refunded, if the temporary dwelling is occupied for<br />

longer than the term prescribed in the permit, or if the house construction fails to<br />

proceed.<br />

8. The bond will be refunded to the applicant, when a Certificate of Occupancy is<br />

issued for the permanent dwelling, and the living facilities within the temporary<br />

dwelling are dismantled.<br />

9. Under no circumstance may the temporary dwelling remain in use after<br />

completion of the permanent dwelling. A council appointed Building Surveyor<br />

and a council appointed Environmental Health Officer will determine when this<br />

condition is met. This may be subject to a site inspection by the appointed<br />

Building Surveyor.<br />

10. The length of the permit will be two years from the date of issue. There will be no<br />

extensions to this time, and occupancy of the temporary dwelling must cease no<br />

later than two years from the date of issue of the permit.<br />

11. No time extension will be granted for completion of the permanent dwelling, or<br />

for dismantling of the living facilities within the temporary dwelling. If works are<br />

unable to be completed within the specified time frame, a new Temporary<br />

Dwelling Permit application must be submitted, including a new $2,000 bond, and<br />

new permit fees.<br />

Process<br />

1. An Application for Temporary Dwelling Permit form is to be completed, and<br />

shall include plans of the temporary and permanent dwellings. The application fee<br />

must be paid at the time of application. This fee is non refundable.<br />

2. An additional bond of $2000.00 is to be paid to <strong>Council</strong> at the time of application.<br />

This bond will be refunded when all the conditions of the Temporary Dwelling<br />

Permit are met.<br />

3. Permit conditions will be set by a council appointed Building Surveyor, and must<br />

be adhered to by the applicant.<br />

ADDITIONAL INFORMATION<br />

- 76 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>


N. OPERATIONAL BUSINESS OF THE COUNCIL<br />

GENERAL MANAGER’S REPORT<br />

Item 6.<br />

CLOSED COUNCIL<br />

<strong>Agenda</strong> Ordinary <strong>Council</strong> – <strong>18</strong> <strong>January</strong> <strong>2011</strong><br />

Officer Reporting General Manager<br />

File Ref 3.20F<br />

The General Manager has authority to direct certain matters to the Closed <strong>Council</strong> section<br />

of the <strong>Agenda</strong>. <strong>Council</strong> is required to move that the matters listed be dealt with “Closed<br />

<strong>Council</strong>” and the resolution should specify the grounds on which the meeting is closed to<br />

the public.<br />

The following items are included in the Closed <strong>Council</strong> <strong>Agenda</strong> for the reason that the<br />

matters to be discussed are considered to relate to personal and/or staff issues,<br />

information that is commercial in confidence and/or matters relating to actual or possible<br />

litigation involving the <strong>Council</strong> or staff of the <strong>Council</strong>.<br />

• Minutes of the Ordinary Meeting of <strong>Council</strong> (Closed <strong>Council</strong>) 13 December 2010<br />

• Accounts Paid<br />

• Bitumen Tender<br />

• Garbage Truck Tender<br />

• Traxcavator Tender<br />

Mark Goode<br />

GENERAL MANAGER<br />

Recommendation:<br />

That <strong>Council</strong> move into Closed <strong>Council</strong>, and deal with the matters listed above.<br />

- 77 - Ordinary <strong>Council</strong> Meeting – <strong>18</strong> <strong>January</strong> <strong>2011</strong>

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