ECR 2011 EPOS Submission Guidelines and ... - myESR.org

ECR 2011 - Submission Guidelines for EPOS abstracts
Submissions must be made online at https://esociety.netkey.at/esr/abstractsubmission/
Online abstract submission for EPOS presentations is possible from April 5, 2010 onwards.
Submissions are handled in monthly phases, meaning all submissions completed between the first and last day of each
month will be reviewed and decided on at the beginning of the following month (e.g. submissions between May 1–31
will be handled from June 1 onwards). Notification of decisions will be made in the middle of the month after
submission.
Abstracts for all posters to be presented at ECR 2011 must be submitted by December 31, 2010 at the latest, in order
to be rated in time. Posters have to be uploaded by January 31, 2011 at the latest, in order to be considered for
awards.
Two types are available:
•
•
Scientific Exhibit: for standard scientific studies
Educational Exhibit: for description of a series of cases of a particular condition or perhaps a series of cases of
a particular procedure (without having carried out a study)
Abstracts should be submitted in a format ready for publication. Please check and avoid any typographic and
grammatical errors. Note that the same study or content cannot be submitted for more than one abstract type.
In order to start the submission process, a poster type must be chosen. Once chosen, the type cannot be changed.
Also note that ordinary case reports (three or fewer cases) will not be accepted! The reviewers are instructed to filter
these out. We recommend submitting case reports to EURORAD (www.eurorad.org).
After notification of acceptance, authors will be asked to balance the Publication Fee. The fee includes; 1. activation
of poster upload to the EPOS system, 2. online publication of the poster as soon as it is uploaded by the authors, 3.
DOI registration (digital object identifier – which makes each poster individually citable) and 4. a Certificate of
Publication (which officially confirms the publication of the poster and its authors).
The first publication is free, and each additional poster is charged at €25 per poster for ESR members or €45 per
poster for non-­‐members. Payment must be made online by credit card (Visa, Mastercard).
Posters will be included in the ECR 2011 electronic poster exhibition if the presenting author is registered for the
congress. Before the congress, the Scientific Exhibition Jury will evaluate uploaded posters and present Awards
(Magna Cum Laude, Cum Laude, Certificate of Merit) to the best ones. In addition, authors of the awarded and best
rated posters will be asked to present their work in person at ECR 2011, in the EPOS, area during moderated events.
Those presented posters will receive an official diploma and prize at ECR 2011.
At ECR 2011, accepted and uploaded posters will be displayed in EPOS TM (the ECR's Electronic Presentation Online
System). Therefore, it is mandatory to submit digital poster material (text, images, video files, etc) to EPOS TM for each
accepted abstract by January 31, 2011 at the latest.
All accepted posters are presented electronically in EPOS TM , (no paper print outs).
If you have any questions, please contact epos@myESR.org
ECR 2011 – Instructions for EPOS abstract submission
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Instructions: How to submit an abstract
GENERAL INFORMATION:
It is recommended that authors prepare their abstracts in advance using any standard word processing system, and
then ‘copy and paste’ the elements from the word processing document into the appropriate spaces in the submission
system.
Please do not include references, acknowledgements, graphics, tables or figures in your abstract body.
Text should be submitted using standard Latin characters. Standard HTML codes may be used as appropriate. A list of
the codes and examples of use can be found on the appropriate pages in the system.
SUBMISSION STEPS:
1. Choose a type for your abstract. Possible types are ‘scientific exhibit’ or ’educational exhibit’.
2. Enter the title for your abstract. Titles should all be lower case except for acronyms, proper names (e.g.
Doppler, Crohn's, X-­‐ray), the first letter and after colons. Do not use a full stop at the end of the title. Please
spell out any Greek or scientific characters (e.g. beta) or use the Omega button in the Editor and click on the
character you want to insert.
3. Select the appropriate keyword(s) from each keyword column in the drop-­‐down menu. This selection
determines how your abstract is reviewed and indexed online.
4. Add authors to your abstract. To avoid duplicate entries you have to search before you are allowed to create
a new person entry. Within the author block you may change the roles ’Author’ and ’Presenter’. One
presenter must be selected.
5. Enter the abstract text by typing or copying and pasting plain text from a prepared document. Keep strictly to
the given structure.
6. Complete the required affirmations.
7. When the abstract submission process is complete, a summary page is displayed and may be printed for your
own record. This page includes the abstract control number and full details of your submission. Please review
this summary carefully to ensure that it is correct. If it is not, please edit accordingly.
8. Submit your abstract by clicking ‘save and finish’.
Please make sure that your abstract is properly structured and comprehensively checked for English spelling and
grammar. Following all instructions will improve the quality of your submission and thus influence its scores in a
positive way.
You can edit or delete your abstract online at any time until the end of the submission month (submission phase). If
you wish to withdraw your abstract after that date you must inform the ESR Office in writing by email.
Detailed notifications of acceptance will be sent by email in the month following your submission.
INSTRUCTIONS FOR SCIENTIFIC EXHIBITS
Abstracts should include the following elements:
-­‐
Title
Please keep titles as long as necessary but as short as possible. Company and trade names, special symbols or
characters are not allowed in the title.
ECR 2011 – Instructions for EPOS abstract submission
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-­‐
Author(s)
A maximum of nine authors can be listed. Only people that contributed to the work should be listed – gift or ghost
authorship is strongly discouraged. Note that the system requires contact information (incl. email address) for each
author.
-­‐
Keywords
A new list of keywords has been introduced: four equally weighted keyword columns (Area of interest, Technique,
Procedure, Special focus) each containing a variety of terms relevant to radiology allows effective description and
indexing of your work. A minimum of one term is required for ‘Area of Interest’ and a maximum of three terms is
allowed for each column.
-­‐
Abstract body
The body of the abstract should summarise the subject in a maximum of 250 words, and should be structured as
follows:
• Purpose
• Methods and Materials
• Results
• Conclusion
Sample Abstract Body:
Purpose: Partial volume averaging effects complicate measurement of acoustic neuroma size with the
error greatest in small tumors. A method of volume measurement that incorporates partial volume
averaging is introduced.
Methods and Materials: Post contrast T1 volume MR images were acquired from 48 patients. A
computer generated phantom was created, mimicking the partial volume and noise characteristics of
acoustic neuromas. Manual volume segmentation is taken as the gold standard. Tumor diameter,
perimeter length, elliptical and directly measured area were measured on the image demonstrating
the largest tumor area. Three dimensional seeding was performed on the tumor volume as well as an
algorithm developed for automated estimation of tumor size using Bayesian classifiers.
Results: Correlation with gold standard volume measure was greatest for the automated algorithm (95
% confidence interval for R2 is 0.962 to 0.988), followed by measures of seeding (0.773 to 0.923),
ellipse (0.755 to 0.916), area (0.645 to 0.872), diameter (0.491 to 0.803), and perimeter (0.491 to
0.803). Phantom studies on partial volume regions show the accuracy of the partial volume
measurement was 5 % (c.f. 13 % for repeated area measurements).
Conclusion: A Bayesian statistical classification method can rapidly provide measures of tumor volume
which are reproducible and offer better accuracy than current time consuming gold standard
techniques. This method should also increase the accuracy of growth rate measurements for
intracanalicular acoustic neuromas.
Important abstract elements:
• Purpose should be clearly stated.
• Precise description of methods and materials (patients), especially patient recruitment, analysis and statistics
should be given.
• Precise description of results with numbers and statistics should be included.
• Statistics should be appropriate.
• Work-­‐in-­‐progress is only acceptable for extremely innovative or interesting approaches.
• Coherence between stated purpose, methods and materials, results and conclusion is important.
ECR 2011 – Instructions for EPOS abstract submission
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INSTRUCTIONS FOR EDUCATIONAL EXHIBITS
A properly submitted abstract will include the following elements:
-­‐
Title
Please keep titles as long as necessary but as short as possible. Company and trade names, special symbols or
characters are not allowed in the title.
-­‐
Author(s)
A maximum of nine authors can be listed. Only people that contributed to the work should be listed – gift or ghost
authorship is strictly discouraged. Note that the system requires contact information (incl. email address) for each
author.
-­‐
Keywords
A new list of keywords has been introduced: four equally weighted keyword columns (Area of interest, Technique,
Procedure, Special focus) each containing a variety of terms relevant to radiology allows effective description and
indexing of your work. A minimum of one term is required for ’Area of Interest’ and a maximum of three terms is
allowed for each column.
-­‐
Abstract body
The body of the abstract should summarise the subject in a maximum of 250 words, and should be structured as
follows:
• Learning Objectives
• Background
• Imaging Findings or Procedure Details (select appropriate item)
• Conclusion
Sample Abstract Body:
Learning Objectives: To illustrate the spectrum of percutaneous radiofrequency ablation of bone
metastases. To outline the advantages and limits of the technique. To describe the best indications
and results of the method based on a series of 68 patients.
Background: Painful bone metastases commonly occur in advanced cancer patients. They are difficult
to manage because of pain, bone weakening, and reduction in mobility. In this exhibits we will
describe the use of radiofrequency (RF) ablation in bone metastases with the most suitable
indications, the results, the advantages and the limits of this technique compared to the existing
percutaneous interventions. Between January 1999 and January 2002, 68 patients with bone
metastases were treated in our department. The technique, indications and contraindications of
radiofrequency ablation are described and illustrated.
Procedure Details: A wet mono-­‐ or bi-­‐polar electrode was used for the ablation (Berchtold® Tuttlingen,
Germany). The procedure is performed under general anesthesia or regional block. The major
indication is palliative treatment of lytic bone metastases and pain management. However, curative
ablation is performed in some special cases like bone metastases of thyroid cancer. In these cases, the
treatment begins with radiofrequency ablation with destruction of more than 90% of the lesion
followed by 131-­‐ iodine therapy to complete the ablation of residual tumor.
Conclusion: Complete necrosis was observed in 85% of cases. Radio-­‐frequency ablation of bone
metastases was promising in pain management with 78% of satisfactory results.
ECR 2011 – Instructions for EPOS abstract submission
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AFFIRMATIONS
To finalise abstract submission, each author must agree to the following conditions:
• that all authors are aware that their names appear on the abstract.
• that if the abstract is accepted, the ESR (European Society of Radiology) will hold the copyright.
• that if the abstract is accepted, the author must submit the digital poster material via EPOS, the ECR’s
Electronic Presentation Online System. The copyright of the digital poster material remains with the author(s)
of the EPOS presentation.
• that the full poster material relating to the abstract will be published online after payment of the Publication
Fee (first publication is free, each additional poster is charged at €25 per poster for ESR Members or €45 per
poster for non-­‐Members).
• that full poster material will only be published in the ECR poster exhibition in EPOS if the presenting author
is registered for ECR 2011.
CONTACT:
General information can be obtained through the ESR Office:
Neutorgasse 9, 1010 Vienna, Austria
Phone: +43-­‐1-­‐533 40 64-­‐0
Fax: +43-­‐1-­‐533 40 64-­‐441
Email: epos@myESR.org
www.myESR.org
ECR 2011 – Instructions for EPOS abstract submission
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