SPHCS Kronos Timekeepers need to attend one - St. Peter's Hospital

KRONOS Workforce Timekeeper Upgrade
‣ The Information Services department, along with Finance and Payroll, has been upgrading the
Kronos Workforce Timekeeper System. This includes new server hardware, new time clocks and
application upgrades.
‣ The benefits of this upgrade include: a faster and simpler user experience, more detailed labor
activity tracking, and other improvements as they are implemented.
‣ The project plan involves training at the end of October and beginning of November, with an
anticipated switch over date for early November. More details on training will be provided to
management within the next week.
‣ Questions can be directed to project managers Lisa Couchot (Finance) at 275-4205 or George
Zimmerman (IS) at 525-6735.
-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=--=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=--=-=-=-=-=-=-=-=-=-
=-=-=-=-=-=-=-=-=-=-=- -=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=--=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-
All Kronos Timekeepers:
We are almost complete with our Kronos upgrade to version 6.1. Our anticipated Live Date is
Wednesday 11/3/2010. Over the past few months Payroll, Finance, Information Technology and MM
Hayes (our local Kronos support) have been upgrading our Kronos System to the latest version. We are
in the last steps of finalizing our testing, verifying our interfaces, and testing our hardware. We have
already upgraded our time clocks.
We have a few weeks left to finalize our testing before we can officially switch over to the new 6.1
application but we wanted to share some training dates and information with our Kronos
Timekeepers. Please note the following information and please share the information with any of
your timekeepers who may not be on this email.
ALL SPHCS Kronos Timekeepers need to attend one of these 30 minute training sessions…
Reminder…… Reminder…… Reminder….. Reminder: You do not need to register for the
classes….. They are first come - - first serve….
Thursday 11/04/2010 Timekeeper Training in WOLF ROAD COMMUNITY ROOM 159 WOLF
ROAD Training will be offered in 30 minutes segments starting at 8:00 and running through
12:00. You may join any one of the 30 minute sessions given by the Payroll Team. Please
arrive on the half hour.
Friday 11/05/2010 Timekeeper Training in WOLF ROAD COMMUNITY ROOM 159 WOLF
ROAD Training will be offered in 30 minutes segments starting at 8:00 and running through
12:00. You may join any one of the 30 minute sessions given by the Payroll Team. Please
arrive on the half hour.

Monday 11/08/2010 Timekeeper Training in MERCY HEALTH AND EDUCATION TRAINING
LAB 310 South Manning Blvd – COMPUTER LAB 22A. Training will be offered in 30
minutes segments starting at 9:00 and running through 2:30. You may join any one of the
30 minute sessions given by the Payroll Team. Please arrive on the half hour.
Wednesday 11/10/2010 Timekeeper Training in WOLF ROAD COMMUNITY ROOM 159
WOLF ROAD Training will be offered in 30 minutes segments starting at 8:00 and running
through 4:00. You may join any one of the 30 minute sessions given by the Payroll Team.
Please arrive on the half hour.
If the above dates do not work for your schedule…. You may schedule time directly with
our Payroll staff.
Payroll will be processed on our current system for Monday 11/1/2010 and Tuesday
11/2/2010. This will be the last payroll using our current version. All approvals and changes will
be done using the current process.
On Wednesday, 11/3/2010 the KRONOS WORKFORCE SYSTEM WILL BE DOWN. MM
HAYES will be converting our data to the new system and Kronos Workforce Central will not be
available until all the data is converted and verified However, Time clocks will continue to
record and store the punches and pass them once the system is back up.
On Wednesday, 11/3/2010 the QUICK CHARGE REPORTING MODULE WILL BE DOWN.
MM HAYES will be converting our data to the new system and Quick Charge will not be available
until all the data is converted and verified However, the Quick Charge registers (located in
the CAFÉ, PHARM, Gift Shop, will continue to record and store the charges and pass them
once the system is back up.
On Thursday 11/4/2010 Kronos Login Link from the home page will be automatically redirected
to the new server via Information Technology.
Staff from Budget and Cost will be working with Kronos staff on the Vision Ware application. The
Kronos to Vision Ware interface will need to be re-written and our Budget team will advise on the
logistics as they finalize that work plan.
We will be updating our Kronos time clocks over the next two weeks. A staff member from MM Hayes
(our Kronos vendor) will be visiting all sites to swap out the Kronos Time Clocks. Each time clock will be
swapped out individually thus minimizing the disruption to the department. The clock should be down for
short period during this transition.
In addition to the clocks being a newer model, some of the function keys have also changed on the new
clocks. Similar to when we went live on Kronos we will hang new instructions on the wall adjacent to
the new clock as it is being swapped out. Please let us know if you would like us to email these
instructions to you in addition to having them posted next to the time clock.
We appreciate everyone’s cooperation as we migrate to the new time clocks. If you have any questions
please give me or anyone on the payroll team a call. Thank you
Lisa Couchot
St. Peter's Hospital
Manager of Financial Reporting and Systems
159 Wolf Road Albany NY 12205
Lcouchot@stpetershealthcare.org
518-275-4205 (phone)
518-275-4299 (fax)