Khajane-II Integrated Financial Management System

karunadu.gov.in

Khajane-II Integrated Financial Management System

Khajane-II

Integrated Financial Management

System

Khajane-II – COMPUTERIZATION

An Integrated Real-time Solution

• Contents

Current System – A Snapshot

Current System – Typical Hardware Setup

Current System – Typical Process Flow

Current Constraints & Solutions

Flow within Government.

Bill and Payment Flow.

Accounts compilation

Tax payment

Transformation Implementation

Benefits

Khajane-II 1


Current System

A Snapshot

KEY FUNCTION

Primarily Designed To Take

Care Of Treasury Transactions.

OFFSHOOTS

1) Budget Control.

2) Compilation & Classification

Of Accounts

3) Generating MIS Reports

4) Reconciliation Of Accounts

Technical Architecture

2-Tire Architecture, Dispersed Client-

Server.


Data Base On ORACLE 8i Platform

V-SAT Connectivity, Current Bandwidth

Of 4


MBPS Shared With Two Other Depats.

Main Server On SUN-SOLARIS OS

BENEFITS

Largely accurate reports resulting in

better monitoring






Transparency in Treasury Functioning

Better Cash Flow Management

Improved Expenditure Control

Timely rendering of Accounts

MIS-Classification Largely Reduced

Fraudulent Payments Severely Limited


Khajane-II 2


Current System

Typical Hardware Setup

U P S

I

D

U

N

M

C

SWITCH

SERVER

V sat Antenna

CLIENT

N

M

C

CLIENT

L.M.P.

D.M.P.

Khajane-II 3


Current System – Typical Process Flow

N

M

C

ACKN

C/W

N

M

C

C/W - HA

BACK OFFICE

SERVER

C/W

N

M

C

T.O.

VALIDATION

Khajane-II 4


Current Constraints & Solutions

Current Constraints

Proposed Solution

New requirements and demands by

government cannot be handled to its best

with current application.

Since Khajane.Net is an intranet,

integration with various agencies like

A.G’sO, Banks, Depts, P.O., etc has not

been possible

2-TIER architecture with dispersed

client-server remotes

V-sat connectivity with bandwidth

constraints





To come out with new khajane application

which will support all envisaged advanced

functionalities.

Seamless and secured integration of treasury

with user departments and stake holders like

f.D, other departments, o/o a.G., Post offices,

banks etc.

N-tier architecture,providing for data base

server, application server and fast efficient

clients

Connectivity between treasuries to be through

leased line/ KSWAN as redundancy.

Khajane-II 5


CONTINUED……

Current Constraints

Proposed Solution





Application, database software is out dated,

p3 systems still in use which do not support

new applications and software, nor can be

protected by anti-virus ware.

Currently all the budget related updations by

FD are done manually at TNMC.

All payment advices and scrolls between

treasuries and banks are sent manually and

updated in treasury database.

Security and user administration have

become audit issues

Improvement in internal architecture

and application to avoid data loss,

Automation of internal processes to

ensure service level controls through

exception reporting.

Enable finance department to control

releases, integrating disbursement of

budget allocation, additionalities,

erratas, supplementary estimates etc.

Information on receipts and payments

to and from banks through electronic

advice and online daily scroll

updation.

Upgrading security controls,

incorporating security features,

generating decision support systems

etc.,

Khajane-II 6


CONTINUED……

Current Constraints

Proposed Solution

Poor documentation, new

functionalities and procedures not

updated in the manuals and not

outlined for easy reckoning

Develop management protocols,

procedures, manuals for over-all

computerized

treasury

environment.

Khajane-II 7


Flow within Government

FD

Information Flow for

Budget

Deptt

/

HOD

(200)

Controllin

g Officers

(1000)

Authorization Flow

for Funds

Drawing &

Disbursing Officer

(22000)

Flow Strategy: Decision output information is captured

before paper output is generated from the system

Khajane-II 8


Bill & Payment Flow

Treasury

DDO

Online Bill followed by paper bill

DDO

Payment Information

ECS

Payment

Advice

Payment

e-scroll

Bank

Khajane-II 9


Accounts Compilation

Prelim

e-

Accounts

Treasury

Budget

Payment

Information

FD

e-

Accounts

AG

Khajane-II 10


Tax payment

Deptt

Payment

Data

Treasury

Tax

information

e-Scroll

e-Payment

Bank

Public

Khajane-II 11


Transformation Implementation Plan

Design

•To-be process maps

•Re-Eng processes

Functional Requirement

study.

Identify MIS

Requirements

System design

Define TO-BE

Design

financial/business

model

Define SLAs

Present various Solns.

DPR

Final RFP

Pre-bid

Clarifications

•Application

development

•Integration

•H/W sizing &

Procurement

•Pilot

•Roll-out

Implementation

1 to 25

Days

26 to 50

Days

51 to 75

Days

76 to 90

Days

91 to 105

Days

106 to 115

Days

116 to 190

Days

191 to 197

Days

198 to 212

Days

213 to 360

Days

Study AS-IS

Study present

•Structure

•Functions

•Limitations

Study stakeholders

’ systems & linkages

Gap Analysis

Prepare

•Change Mgmt Plan

•Solution Architecture

Draft RFP

Tender Process

•Float RFP

Evaluate

bidders

•Evaluation of

technical &

commercial bids

•Select competitive

bidder

Khajane-II 12


Benefits

• Real-time information available from point of origin of

the data to all stake holders.

• Availability of financial position at any point of time,

enabling dynamic decision making.

• Integrate business processes across departments

onto a single enterprise-wide information system.

• Improved coordination across functional departments

and increased efficiencies with timely accounting.

Khajane-II 13


ECS Payment of Salaries





Currently 80000 employees (15% of total) get

salaries through ECS in 5 cities

Another 100000 employees to be under ECS

payment in 11 cities by August 09.

Further expansion is constrained by Banks’

limitations on CBS

Authorization is currently floppy based – More

secure communication arrangements to be

developed as part of KHAJANE II application.

Khajane-II 14


Payment of Pensions

Currently through Public Sector Banks,

but with no oversight by Government

Shift to Central Pension Processing

Arrangements and e-payment by

December 09

Khajane-II 15


Payments to PRIs

Payments to Gram Panchayats (5600)

are through ECS

Treasury gives a consolidated cheque

Payee bank transfers to GPs through

ECS based on Rural Devpt Deptt advice

Khajane-II 16


Thank You !

Khajane-II 17

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