sustainability report - World Forum

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sustainability report - World Forum

sustainability report

world forum

Sustainability Report World Forum

1


Events that shape the world

2 Sustainability Report World Forum


table of contents

world forum

Introduction 5

1. Organisation Profile 7

1.1 Our Company 7

1.2 Structure 8

1.3 The Market 9

1.4 Stakeholders 10

1.5 CSR policy 10

1.6 Recognition of CSR results 10

1.7 Memberships 11

2. People 12

2.1 Employment issues 12

2.2 Human rights 14

2.3 Society 15

2.4 Ambitions 17

3. Planet 19

3.1 Energy consumption 19

3.2 Waste 20

3.3 CO2 compensation 20

3.4 Catering 21

3.5 Ambitions 22

4. Profit 23

5. About this report 23

6. GRI table 24

Appendix 26

Colofon 28

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4 Sustainability Report World Forum

Photographer: Lex Draijer


introduction

world forum

Dear reader

The World Forum Convention Center in The Hague (Holland)

is possibly one of the smallest members of the United Nations

Global Compact. However, being internationally oriented as

we are, we still feel we can make an impact. At the World

Forum we see our corporate social responsibility policy as a

sport at the highest level. In top sport, you go for gold alone.

It is for that reason that the signing of the Global Compact

3 years ago was the official kick-off for a new race to run at

the World Forum. In doing so, we pledged our dedication to

protecting human rights, labour rights, the environment and

fighting corruption. We are ethically and sustainably active in

various areas. For instance, the World Forum Ethical Program

comprises various measures for checking choices for integrity

and actually making a difference for a more sustainable

society. As part of the Ethical Program the World Forum only

uses green electricity and, among other things, it is a member

of the Green Meeting Industry Council and “MVO Nederland”

(CSR Netherlands, a Dutch government subsidiary). On a

much smaller and local level we have agreed to participate

with our team in the National Day of Volunteers, a nationwide

initiative with local execution. We also are supporting a school

which enables children who live in the more challenging part

of the City of The Hague with their weekend program.

Chain reaction

Be inspired and inspire others by receiving and giving green

signals is crucial for an effective change. Since the signing of

the United Nations Global Compact we have let our partners

and suppliers agree to sign our “Suppliers Code of Conduct”

which includes the same goals as stated by the UN Global

Compact. In doing so we have encouraged them to taka a

fresh new look at their operations and company philosophy.

potential environmental impact of their event, they are offered

to calculate their final impact on our website. They are then

offered to compensate through the efforts of the Climate

Neutral Group or locally through the The Hague Climate Fund.

Since the World Forum started its “Ethical Program” all staff

is committed to change in their own area of responsibility.

From big decisions to small ones. If the Facility staff

needs to install new lights LED lighting is ordered, if the

communication department needs to order new pens, they

order, after a long search, biodegradable pens. A “Green

Update” is sent regularly to the staff and partners of the World

Forum.

By no means we will ever think we “have arrived” in the area

of Corporate Social Responsibility but the journey to make

serious progress is an exciting one. We have noticed it is not

only our top priority but also the focus of many associations,

institutions and corporations we work with while planning

and executing their events. Our slogan “Events that Shape the

World” greatly describes the way we like to operate.

Sincerely,

Michiel Middendorf

General Manager

We effect also a chain reaction through our Green Event

Checklist on the website, a document with plenty of

suggestions and ideas for making an event as ‘green’ as

possible.’ With this list clients are encouraged to check how

green their upcoming event is. Once they have reduced the

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6 Sustainability Report World Forum


1. organisation profile

world forum

1.1 Our company

The World Forum is an international congress centre in The

Hague, the city of peace and justice. Historically, The Hague,

with its Peace Palace, has been the world’s location of choice

to discuss international peace and justice. The city hosted

its first peace conference in 1899. Since then, whenever any

new development in the field of peace emerges, The Hague

is looked to as a potential home for it, and over time many

institutions in the field of international law and peace have

come to establish themselves here. The World Forum is

located at the heart of The Hague World Forum, The Hague’s

international zone, and stands shoulder to shoulder with the

city in providing a home for meetings on peace and justice.

Each and every one of the extraordinary meetings and events

that take place in the World Forum, no matter what the

scale, have the potential to change the world view of those

who attend them. Whether it’s an international conference

on banning chemical weapons, or an illuminating discussion

between two CEOs, these are events that shape the world. The

conferences of the International Criminal Court (ICC) or the

OPCW (Organisation for the Prohibition of Chemical Weapons)

held here represent dialogues at the highest levels of

international relations and law. And in 2009, the World Forum

successfully hosted the biggest peace conference to be held in

the Netherlands since the Second World War: the UN summit

on Afghanistan, with its 73 delegations from all over the world.

Along with national and international conferences at the

highest level, the World Forum also hosts corporate events,

receptions and exhibitions. The flexibility of its multifunctional

location allows the World Forum to offer a wide variety of

events for any target group. The site is also home to the

Netherlands’ largest theatre auditorium, where many major

national and international productions are staged.

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1.2 Structure

Since October 2009, the operation of the World Forum has

been handled by GL events, a French events management

company with 33 conference and event centres worldwide.

For over 30 years, GL events has been managing events

in Europe and beyond. Today the company is active on five

continents and employs over 3,500 people.

The day-to-day operations of the World Forum are handled

by General Manager Michiel Middendorf, who reports to GL

events’ Managing Director, Venue Management (Jean-Eudes

Rabut) at the company’s headquarters in Lyon.

The World Forum has a total of 29 staff (23.36 FTE).

GL events’ takeover of the operations is entirely in line with

the World Forum’s international profile. It is a natural step in

the continuing rise of the World Forum’s international profile,

culminating in the UN Afghanistan summit in March 2009.

General

Manager

Management

Assistant

Facility

Manager

Manager Finance

& Control/ HRM

Operations

Manager

Project

Management

Account

Management &

Account Support

Communications

Facilities:

Finance

& Control

Stage

Management

Duty

Management

Front Office

Organization chart GL World Forum Convention Center B.V.

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1.3 The market

The World Forum serves the national and international

conference and events market. The clients of the World Forum

come from three areas: Public, Corporate and Culture.

den Ende Theaterproducties, Senf Theaterpartners, Studio

100 and Stardust. They bring to the World Forum Theater

a continuing programme of national and international top

artists, musicals and other cultural performances.

Fotograaf: Bert Rietberg

The public clients include organisations such as ministries

and associations. The corporate market is made up of national

and international businesses, including corporations such as

Microsoft, Aegon and ING, as well as Dutch national events

agencies. The World Forum’s cultural clients are major Dutch

agencies and producers like Stage Entertainment/Joop van

Most of the events and conferences hosted by the World

Forum are governmental or UN-related.

140

250

120

200

209

210

216

217

100

150

169

80

100

60

50

40

20

0

2007 2008 2009

0

2005 2006 2007 2008 2009

Number of events per year 2005-2009

international national cultural

chart of international conferences, national conferences and

cultural performances (2007-2009)

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1.4 Stakeholders

The stakeholders of the World Forum are the organisers,

partners, vendors, local authorities, neighbouring businesses,

visitors, local residents and employees. On all issues,

including those related to sustainability, we stay in constant

contact with our stakeholders on the developments at the

World Forum. At the start of each year, the stakeholders

receive an annual report of the World Forum that outlines the

most significant events of the past year. The stakeholders will

also receive a copy of this sustainability report.

1.6 Recognition of CSR results

Green Award

In 2008 the World Forum won the Green Award, the award

for the best ‘green’ initiative. The jury lauded the World

Forum Ethical Program. The World Forum very clearly

and unequivocally opted to assume its corporate social

responsibility last year. The jury report was full of praise that

the World Forum does not only lead by its shinning example,

but also provides its clients the opportunity to follow that

example.

1.5 CSR policy

The World Forum’s corporate social responsibility policy

is a defining feature of the organisation. Corporate social

responsibility and corporate citizenship is now the World

Forum’s singular USP. In this sector, trust is critical, and the

World Forum has to be able to bank on trust. We win the trust

of our clients and partners by profiling ourselves as a socially

responsible and engaged business that highly values integrity,

ethics and sustainability.

Green Key

In 2009 the World Forum received the Golden Green Key. The

Green Key is the international eco-label for companies in the

tourism and recreation sectors that desire to be seriously

occupied with environmental protection in a manner that can

be monitored. This certificate is proof that the World Forum is

making more of an effort for the environment than is required

by law!

The World Forum’s payoff, “Events that shape the world”, is

also connected to our Ethical Program (the name used to refer

to the CSR policy within the World Forum). We refer to it this

way because we want to emphasise that for the World Forum,

CSR means much more than just attention to environmental

issues.

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1.7 Memberships

The World Forum is a member of a number of national and

international organisations in the field of sustainability. In

these networks, the World Forum is a participant in the

exchange of knowledge and experience on corporate social

responsibility, not only within its own MICE market but on a

wider scale.

UN Global Compact

In 2008, the World Forum became the first location in the

Netherlands to sign the United Nations Global Compact. For

the World Forum and its partners, respect for human rights,

safe working conditions and environmentally conscious

operations are paramount concerns. The endorsement of the

UN Global Compact is an extra incentive for the World Forum

to continue to dedicate itself to a sustainable and responsible

business climate.

Green Meeting Industry Council

To keep on top of the latest international developments in

“green meetings”, the World Forum is a member of the Green

Meeting Industry Council, an international consultative body

promoting the “greening” of the meeting industry.

MVO Nederland

Membership in MVO Nederland (CSR Netherlands) gives

the World Forum access to a broad knowledge and network

organisation within the industry in the field of corporate social

responsibility and corporate citizenship.

Green Label Events

Within the Dutch events sector, the World Forum is a proud

participant in the Groene Hartlopers initiative by Green Label

Events. This initiative is made up of a number of businesses

from the events sector. Our goal is to join with our industry

partners in standing up for corporate citizenship and

sustainable development in our industry. We exchange ideas

with allies and competitors alike, and together we inspire

each other to set the bar higher. Like all participants of the

Groene Hartlopers initiative, we want to be in the vanguard of

corporate social responsibility and “put our money where our

mouth is”. For us, the bottom line is transparency, knowledge

transfer, direct action and creating green solutions.

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2. people

world forum

The World Forum is engaged with the people aspect in various

areas, both within and outside of the company. This means not

only the people of World Forum, but people in society.

Each year, the World Forum supports a number of initiatives

at the local and national level. Along with financial and

material support, this also means utilisation of our expertise

within the market.

2.1 Employment issues

Internship placements

The number of internship placements within the World Forum

has doubled. Where previously the World Forum had place for

two interns, one in the facilities department and one in the

events department, we recently added two extra internship

placements in the departments communications and sales.

The World Forum chose to expand the number of internship

placements because the demand in society for this type of

position has increased dramatically in recent years.

Working part-time

As a company, the World Forum stands for helping employees

to continue their career after life events such as pregnancy

and childbirth. We offer employees the option to work

part-time or work partially from home. Our goal is to allow

employees the room to strike a good balance between their

work and private lives, something that ultimately benefits our

organisation.

Education and training

The World Forum offers an annual collective budget for

education and training. We invite all our employees to draft

a personal development plan each year. We then look at all

personal development plans and determine what training is

needed and who can participate in which programmes.

A supervisor with end responsibility can ask an employee

to take a training and/or coaching programme deemed

necessary for the proper performance of the employee’s

tasks and responsibilities. The supervisor and the employee

then make individual arrangements on the employee’s

participation.

For education and training costs in excess of a fixed amount,

a study agreement will generally have to be signed. These

agreements will usually stipulate a repayment schedule.

GL Campus

At the end of 2008, GL events launched the GL events Campus,

an internal training institute with a number of objectives:

■ Promoting employee motivation and participation

■ Promoting shared culture and team spirit

■ Promoting integration between the various divisions and

departments of GL events and creating networks

■ Developing and organising training programmes that meet

employee needs

■ Maximising the return from training & education and

achieving internal knowledge sharing

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To achieve these objectives, GL Campus has a twofold

mission: coordination of all training & education plans of

the GL Group for optimum results and designing training

programmes for the development of expertise in the various

GL business lines.

At present, GL Campus offers mainly training programmes

given in the French language (oriented towards senior

management, operational management and basic

management), and focuses primarily on management, sales

positions and project-oriented employees. However, there

are now two English-language programmes available for

international staff: the Management Training and the Welcome

Convention.

MPI Scholarship Program

World Forum is partner of the first MPI Scholarship Program

in the Netherlands, an initiative of MPI (Meeting Professionals

International). This program will start in april 2010. This

is a cooperation between the World Forum in The Hague,

MPI Netherlands and Stenden Hospitality Management in

Leeuwarden. In 2010 twelve students will be organizing two

events.

Six students of Stenden Hospitality Management will be

organizing the first event ‘Next Generation’ on the 24th of June

in the World Forum. This event is part of a MPI educational

program set up to involve students (the next generation) in the

meetings and events industry and offer them the chance to

organise an actual MPI event for students, faculty members,

MPI members, press and non members.

The students organizing this event will receive a one year MPI

student membership sponsored by the World Forum and are

welcome to attend all MPI events in the Netherlands.

The event needs to be organised in a Corporate Social

Responsible way. The World Forum The Hague has a golden

Green Key and wants to express their CSR in the events

they organise and host. The event will reflect how the next

generation sees the meeting and event industry, how new

tools and new media are integrated in future events.

“Kijk Mee” Day

Each year, the Municipality of The Hague organises an open

day (the Kijk Mee Dag) for primary school pupils. Under this

initiative, children in their last year of primary school are given

an opportunity to get a look behind the scenes at a variety of

professions in industry or governmental or other institutions.

The World Forum is proud to be a part of this initiative,

and gives pupils a chance to get to learn about a number

of aspects involved in facilitating a theatre performance or

conference.

Engagement

Regular updates on the developments in the field of CSR are

provided in an electronic Ethical Program Message sent to

the World Forum’s employees and partners. CSR is also a

recurring agenda item in the team meeting with all World

Forum employees. All this helps engender engagement on the

part of the employees.

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2.2 Human rights

Concert for Child Soldiers

In 2009, the World Forum participated in a unique project

launched by an individual with a vision and a dream for the

child soldiers of the world. Ultimately, this project resulted

in a concert (“The Armed Man: a Mass for Peace” by Welsh

composer Karl Jenkins), with the entire proceeds going to

War Child. The World Forum provided the auditorium and

supervised the entire project. The partners and vendors of the

World Forum also fully sponsored all facilities. The end result

was a packed World Forum Theater, with total revenues of

€ 69,000, all of which were donated to War Child. This 100%

concept was made possible thanks to the dedication of all

performers and people involved, who dedicated themselves to

the project on an entirely voluntary basis.

It was a project in which the World Forum not only showed

engagement, but even more importantly, was genuinely

engaged in society. The project also made the employees of

the World Forum feel truly engaged - that what they were

doing had a real impact. And gave them a sense of renewed

pride in the company they work for.

In addition to a successful event, the organisation also wanted

to promote affirmation (ratification) by our country of the

Optional Protocol to the UN Convention on the Rights of the

Child. This protocol bans the involvement of children under

the age of 18 in armed conflicts. And the objective was met;

On 24 October 2009, the protocol became effective on the

entire territory of the Kingdom of the Netherlands, sending an

important signal and making an important contribution to the

lobby for eliminating the use of child soldiers.

Vendor code of conduct

When selecting its regular partners and vendors, the

World Forum considers all aspects of socially responsible

purchasing. Vendors and partners must sign a code of conduct

document in which they endorse the ten principles of the

United Nations Global Compact, including a commitment to

not deal in products that are the result of child labour. When

we request our partners and vendors to sign this document,

we feel we are raising awareness and getting people thinking.

Child Labour conference

Royal closing at global child labour conference in World

Forum. Her Majesty Queen Beatrix of the Netherlands attend

the closing of the two-day international conference against

14 Sustainability Report World Forum


Ex child-soldier Kon Kelei

on the War Child Benefit Concert

child labour (‘The Hague Global Child Labour conference 2010,

Towards a World without Child Labour, Mapping the Road to

2016’) on the 11th of May in the World Forum.

center for peace and justice, that locates events that have a

bearing on the entire world, “Events that shape the World”.

Mr. Piet Hein Donner, the Minister of Social Affairs and

Employment, was the organisator of the conference

together with the International Labour Organization (ILO).

The conference was visited by 380 participants from 80

countries Those present include government officials from

Bangladesh, Brazil, South Africa, India and the Netherlands,

representatives of employer and employee organizations

from various countries, non-governmental organizations and

international organizations as UNICEF and UNESCO.

The purpose of the conference is to emphasize once again

the importance of the fight against child labour and to reach

concrete agreements about eradicating the worst forms of

child labour by 2016. Such as work that is inevitably harmful

to their health and safety, as well as the deployment of

children as soldiers, in the sex industry or in illegal activities

like drugs trade.

The subject of this conference includes with the company

profile of the World Forum as an international convention

2.3 Society

NL DOET

World Forum and its employees participate annually in

NL DOET (formerly “Make A Difference Day”), the largest

volunteer action in the Netherlands. For one or two days in

May, participants volunteer to work on a project/institution

in or around The Hague, like painting work at a petting zoo

or tackling some neglected garden work at Parnassia, an

institution helping adults and young adults with psychotic

disorders and elderly people with mental conditions and

memory problems.

On the day, we pay our employees their normal salaries to

participate in activities like these during their regular working

hours, so they can experience for themselves the importance

of social responsibility and citizenship. It increases the social

consciousness and involvement of our employees, and helps

keep them motivated and inspired in their other work.

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IMC Weekend School

The IMC Weekend School is a school for supplemental

education for motivated young people aged ten to fourteen

who come from underprivileged neighbourhoods. At the

Weekend School locations, students follow a 2_-year

programme of courses taught every Sunday by committed

teaching professionals who love their job. The goal is to

help these young people expand their horizons, boost

their self-confidence and develop their talents. The World

Forum supports the location in The Hague by providing

accommodation as well as knowledge in the field of the

theatre, and by offering the experience of an actual cultural

performance.

Business and Climate

In 2010, the World Forum is participating in the Dutch

Business and Climate project, an initiative of the Municipality

of The Hague. A few regions in the Netherlands are already

familiar with this successful sustainability project, one of the

projects of Schools for Sustainability. Within these projects,

young people are asked to come up with creative solutions

for sustainability issues. In the Business and Climate project,

students form an advisory group designated the “climate

intervention team”. The team then sets about studying a

number of research questions within a company. The content

of the student research depends on the sustainability and

climate issues relevant to the specific company. The questions

that the World Forum has put to the students are:

■ What are the options for the separation and disposal of the

World Forum’s oversized waste? Would it be feasible to offer

this waste to local vendors or private individuals for re-use?

■ How can the World Forum achieve better waste separation

during conferences? This question is also about helping

conference-goers to separate their own waste.

By participating in this project, the World Forum hopes

to come up with new and better ways to separate waste.

In addition, the World Forum is also showing its social

commitment and helping teach students how to approach a

real-world case.

Valid Express

Valid Express was founded by Nicolette Mak in 1999.

Seeing her physically handicapped brother incapable of

getting a job inspired her to set up this courier service.

It serves as a vehicle for helping the chronically sick

and physically handicapped to get off, and stay off,

benefits. Today, Valid Express employs sixty people,

with offices in Amsterdam, The Hague/Rotterdam and

Utrecht, and has six hundred clients.

Valid Express believes in a world that takes its own

responsibility. Where people who have bodies with

issues can join forces with the business world, focusing

on potential instead of limitations.

For clients requiring courier services, the World Forum

offers Valid Express as preferred supplier.

Chain reaction

The World Forum challenges its clients to be more socially

conscious in their own events. And we also challenge our

regular partners, vendors and the industry. The objective of

the World Forum Ethical Program is to promote corporate

social responsibility and corporate citizenship at the micro

level. We see communicating all activities and progress in this

area to the market and the world around us as an essential

part of this objective.

It was not so long ago that just such an incentive by one of

our clients pushed us over the line and made us go green.

That’s why we at the World Forum are sure we can pass on

the “green bug” to others; because we know first-hand how

effective such a signal can be. We call it our stinging nettle

theory: one little prickle is so irritating that before long you’ve

just got to do something about it.

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Green Events Checklist

The World Forum has developed a Green Events Checklist full

of practical tips an organiser can use to help put on a socially

responsible event. We have developed this list to encourage

our clients to make their events as green as possible. (See

appendix on page 26.)

CO2 calculator

Clients of the World Forum can choose to compensate for

their event’s CO2 emissions, either internationally (through

the Climate Neutral Group) or locally in the Netherlands

(through Klimaatfonds Den Haag climate fund). On the World

Forum website, we provide a CO2 calculator that clients can

use to calculate the emissions of their event and compensate

them through the Climate Neutral Group. Event organisers

preferring to compensate their event’s emissions locally can

also choose to compensate them through the Klimaatfonds

Den Haag by using the emissions calculator on www.

klimaatfondsdenhaag.nl.

MVO, dat doe je zo!

The World Forum offers lectures on our CSR policy to

businessmen and women in all sectors, as part of the

corporate social responsibility stimulus programme “MVO,

dat doe je zo!”, a project of the Dutch Chamber of Commerce.

Our recent lectures in this programme include a lecture at the

Business Conference for the Haaglanden region, to ING event

managers, and at the Dutch Chamber of Commerce’s “Added

Value Day” 2009.

2.4 Ambitions

The World Form intends to make the people aspect a focus

for continuing development in 2010, and will be investigating

all options to do so. As one example, we are looking at the

possibility of setting up a programme for underprivileged

youth, to give young people with no prior training the

opportunity to specialise within one of the departments of the

World Forum.

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18 Sustainability Report World Forum

Photographer: Robert Aarts


3. planet

world forum

The World Forum looks after the environment whenever and

wherever possible. We scrutinise our energy consumption,

waste separation and compensation of the CO2 we still

produce despite every effort to reduce our emissions.

3.1. Energy consumption

The World Forum’s first priority is to reduce our energy

consumption. We then try to cover all our remaining energy

needs with green power wherever possible. Whatever CO2

emissions ultimately remain, we compensate in full.

In 2008, the World Forum’s total electricity consumption was

5,498,746 KWh, of which 2,300,000 KWh were generated from

“green” sources. In 2009, we reduced our consumption to

4,838,263 KWh. Given that our number of events was only

reduced by a very small amount, this means we cut our

power consumption by 12%, a reduction mainly accounted for

by the switch to LED lighting in a number of areas.

In that same period, the World Forum also reduced its

consumption of district heating, from 24,745 GJ in 2008 to

22,035 GJ in 2009.

5.600.000

5.400.000

5.200.000

5.000.000

4.800.000

4.600.000

25.000

LED 24.500 lighting

24.000

23.500

23.000

22.500

22.000

21.500

21.000

4.400.000

2008 2009

20.500

2008 2009

World Forum’s electricity consumption, 2008 and 2009 World Forum’s district heating consumption, 2008 and 2009

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All public spaces of the World Forum were equipped with LED

lighting last year.

The LED lamp is a very energy-efficient lamp, which uses

fully 90% less energy than an ordinary incandescent bulb -

and lasts 50 times longer. And unlike saver bulbs, when they

do burn out LED lamps are not chemical waste, but can be

thrown away as ordinary trash. An LED lamp produces 120 kg

less CO2 annually than an ordinary incandescent bulb.

Summer break

When no conferences are being held in the World Forum

during the summer period, we take a number of steps to

reduce energy consumption. These include turning off as

much lighting, ventilation and lifts as possible. In 2009,

measures like these and others allowed us to reduce our

energy consumption in the months of July and August by 23%

from one year earlier.

The switch to LED lighting in the public areas of the World

Forum has led to substantial energy savings. In the next

phase, we will be replacing all lighting in the auditoriums,

which will mean even more significant savings in energy

consumption. The exact savings will be made clear in next

year’s figures.

Energy scan

In 2009, the World Forum had an energy scan conducted. In

this scan, the required building features were inventoried,

analysed and evaluated for energy-saving alternatives. The

scan showed that electricity and heat consumption is lower

than average according to benchmark information from 1993.

The result of the scan led to a number of recommendations

for further reduction, some of which were implemented

immediately:

■ Insulation of fittings

■ A number of parts of the return flow equipment and

transformers were insulated to better retain heat

■ Installation of daylight regulators

On weekdays on which there are no events taking place in the

World Forum, a significant portion of the total lighting system

is fully turned off. In addition, a project for the improvement

of the working lighting is currently underway. The working

lighting in the auditoriums has also been optimised to be used

during activities as a replacement for auditorium lighting.

Green power

At the end of 2008, the World Forum completed the switch to

all-green power. And on this, we no longer offer our clients a

choice. All the power used in the building for our day-to-day

operations and during conferences and events is 100% green

power.

In addition to switching to green power, the World Forum

continues to work towards reducing its total consumption.

3.2 Waste

We separate the waste produced at the World Forum into the

following categories:

■ Office waste

■ Paper

■ Oversized waste (pallets, doors, steel frames)

■ Organic waste

■ Glass

■ Chemical waste (including fluorescent lighting elements)

■ Grease trap

In 2010, as part of the Business and Climate project (see 2.3),

we will be taking a closer look at the World Forum’s waste

process. We will investigate the developments and trends

in the field of waste separation, and look for answers to the

questions of how the World Forum can better separate its

waste and how to involve conference-goers in the process.

3.3 CO2 compensation

As an organisation, the World Forum operates on a fully

climate-neutral basis by compensating its CO2 emissions.

We compensate these emissions through the Climate Neutral

Group, a worldwide pioneer in the field of voluntary CO2

compensation services. Through the Climate Neutral Group,

the World Forum is investing in sustainable energy and

forestry projects.

The World Forum also compensates an additional 10% of

its total CO2 emissions locally, through the Klimaatfonds

Den Haag. This means that the World Forum is in fact

overcompensating its emissions (110%). We compensate more

than we emit.

In 2008, the World Forum’s CO2 emissions totalled 1,847.17

tonnes. In 2009, we reduced these emissions by over 78%,

to 394.58 tonnes. This shows that the measures that the

World Forum has taken with its CSR policy have had a direct

20 Sustainability Report World Forum


and significant impact on our organisation’s CO2 footprint.

This dramatic reduction in CO2 emissions can be primarily

attributed to the switch to green electricity.

CO2 emissions, in tonnes, 2008 and 2009

3.4 Catering

The World Forum partners with catering company Maison

van den Boer, an organisation that fully endorses the World

Forum’s CSR policy. In its catering offerings, Maison van den

Boer selects a combination of organic, local and seasonal

products and sustainable choices. For example, all breads and

meats served are organic, and for ecological reasons, Maison

van den Boer chooses to not serve eel.

Client demand for organic or local products is on the rise.

As one indication, in 2010 the government will be imposing

an organic products requirement for a large portion of its

conference catering.

Water

Car

Public Transportation

Paper

Heating

Electricity (non-green)

18,9

31,04

0,03

0,14

5,46

8,81

370,18

415,73

2009

2008

0

1.391,45

0 500 1.000 1.500

The World Forum can offer a professional O-Original drinking

water connection. The drinking water comes from the Dutch

dunes and is filtered on-site into mineral water. O-Original

water has many advantages: it is environmentally friendly,

costs less to transport, purchase and store, and, above all,

tastes great. It is on offer in a choice of varieties (still, lightly

carbonated and carbonated), has the same great flavour every

time and is available in any desired quantity, any time.

Along with this form of water, the World Forum also offers

Earth Water. A choice for Earth Water supports social

responsibility by making a contribution to the United Nations

Refugee Agency (UNHCR). In cooperation with the UNHCR,

Earth Water is contributing to the solution to the worldwide

shortage of clean drinking water. 100% of the net profit

goes towards providing clean water in disaster areas. Earth

Water asks for no donations of cash or time (spent doing

volunteer work), only to drink water. Earth Water donates all

net proceeds from the sale of this water to the UNHCR, which

invests them directly in sustainable water systems in areas

where refugees need it the most.

Juices

The World Forum has added juices (apple, pear and orange)

produced by De Appelaere company to its standard range.

Appelaere juices are pure and natural, with no additives or

preservatives. The juice is squeezed from fruit harvested using

environmentally friendly methods. The flavour and colour of

the apple and pear drinks are determined by the different

varieties of apple and pear used.

Fair Trade Restaurant Week

The World Forum’s Restaurant Pangea participated in the

Netherlands’ first-ever Fair Trade Restaurant Week, an

initiative organised by Puur! uit Eten (a Dutch sustainable

culinary magazine), and the Max Havelaar Foundation (the

driving force behind the Fair Trade quality mark). For one

week, restaurant fans could enjoy “fair square meals” from a

tempting Fair Trade menu.

Why look anywhere else?

Haagsche Ooievaartjes

As a local treat to accompany coffee and tea, we at the

World Forum frequently serve Haagsche Ooievaartjes,

delicious shortbread biscuits made according to a

traditional recipe and decorated with the image of a stork

(ooievaar). The stork in the coat of arms of The Hague was

first affirmed by the College of Arms on 24 July 1816, but

even in the 16th century the stork was already associated

with the city of The Hague. The stork on the great bell in

the clock tower of the Great Church of The Hague was cast

in 1541.

Sustainability Report World Forum

21


3.5 Ambitions

The World Forum has set up an energy team. The energy team

is there in order to see in what ways the energy that is used

within the World Forum can be reduced. They will gain advice

from their colleagues, suppliers and specialists.

The goal of the energy team is to reduce the use and thereby

the costs of energy. At this moment the following points are on

the agenda:

■ The energy contracts are screened

■ The central heating system will be replaced

■ Lightning plan

■ New procedure of turning of the lights

■ The work-light will be checked

■ New meters will be placed

■ Conversations with the partners to discuss their involvement

within the use of energy

ISO 20121: Sustainable events standard

At the invitation of the Netherlands Standardisation Institute

(NEN), the World Forum participated in the start-up

discussions on the setting of an international standard for

sustainable events. The goals of these discussions were:

■ gaining information on the set-up and status of the

Sustainable Events international standard committee

within ISO

■ determining whether the Dutch Market has a need/interest

in contributing to the development of this international

standard for Sustainable Events and setting up a national

shadow committee/working group to that end. Today, in the

year 2010, the time has come for quantifiable sustainability

criteria, and if these are feasible, the World Forum will be

looking forward to following them.

Waste

The results of the Business and Climate project (see 2.3) are

intended to lead to a number of recommendations to help

the World Forum to further optimise its waste separation

processes.

Certification

In 2010, two new ISO standards for socially responsible

business were issued, and the World Forum will follow them

closely.

ISO 26000: Guidance on social responsibility

ISO 26000 helps organisations set their priorities in corporate

social responsibility and gives recommendations on how to

embed CSR within organisations. ISO 26000 is also intended to

introduce a uniform CSR terminology.

22 Sustainability Report World Forum


4. profit

world forum

The World Forum contributes to the national and

local economy, particularly through facilitating multiday

international conferences. By actively attracting

international multi-day conferences, we generate extra

economic spin-off for hotels, restaurants, retail, transport

companies, museums and attractions.

The economic spin-off from international multi-day

conferences (both corporate and non-profit) is calculated

by multiplying the number of conference participants by the

number of days of the conference. The product is expressed

in “conference participant days” (CPDs).

The number of CPDs is multiplied by an expense factor

determined by the Netherlands Board of Tourism &

Conventions (currently € 344). In 2009, the World Forum

hosted 30 international conferences, 20 of which were multiday,

for a total number of CPDs of 49,463. Multiplied by the

expense factor of € 344, this translates into economic spin-off

of € 17,015,272.

5. about this report

world forum

This sustainability report is the World Forum’s first report

on its CSR policy. In it, we report on 2008 and 2009, and look

ahead to a few events in 2010. We also discuss a number of

our ambitions for the coming years.

This report is intended for all World Forum stakeholders.

From now on, we will be releasing this sustainability report

annually to report to our stakeholders, clients, partners,

vendors and employees on the World Forum’s developments

in sustainability issues.

Sustainability Report World Forum

23


6. GRI table

world forum

The GRI table is based on the guidelines for

sustainability reporting issued by the Global Reporting

Initiative (GRI). GRI is a network-based organization

that has pioneered the development of the world’s

most widely used sustainability reporting framework

and is committed to its continuous improvement and

application worldwide.

We feel that the C-level of the G3-guidelines of the GRI

apply to this report. The World Forum has no special

CSR department. It will be a challenge to improve our

reporting level in coming years.

In the table below you will find an overview of the core

indicators, which you will find in this report.

24 Sustainability Report World Forum


G3-indicator Location Page

Strategy and analysis

1.1 A statement by the top decision maker within the organisation Introduction 5

Organisational Profile

2.1 Name of the organization 1.1 Our company 7

2.2 Products and services 1.1 Our company 7

2.3 Operational structure 1.2 Structure 8

2.4 Location of the organisation’s main office 1.1 Our company 7

2.5 Number of countries in which the organization operates 1.1 Our company 7

2.6 Ownership structure and legal form 1.2 Structure 8

2.7 Markets 1.3 The Market 9

2.8 Size of the reporting organization 1.2 Structure 8

2.9 Significant changes in the organization 1.2 Structure 8

2.10 Awards during the reporting period 1.6 Recognition of CSR results 10

Reporting parameters

3.1 Reporting period 5 About this report 23

3.2 Date of the most recent report 5 About this report 23

3.3 Reporting cycle 5 About this report 23

3.4 Contact for questions about the report Colofon 28

3.5 Process for determining the contents of the report

3.6 Definition of the report 5 About this report 23

3.7 State any possible limitations to the scope or definition of the report Not applicable

3.8 Foundation for reporting Not applicable

3.10

Explanation of the consequences of possible reformulations of previously

supplied information

Not applicable

3.11 Significant changes with regard to previous reporting periods Not applicable

3.12 GRI table 6 GRI table 24

Management, obligations and involvement

4.1 The organisation’s management structure 1.2 Structure 8

4.2

Indicate whether the chairman of the highest administrative body also

8

1.2 Structure

has a managerial function

4.3 Independence of Board of Management 1.2 Structure 8

4.4 Shareholder feedback mechanism Not applicable

4.13 Associated memberships 1.7 Memberships 11

4.14 List of stakeholders 1.4 Stakeholders 10

4.15 Stakeholder identification 1.4 Stakeholders 10

Economic performance indicators

EC 1 Direct economic values 23

Environmental performance indicators

EN 3 Direct primary energy consumption 3.1 Energy consumption 19

EN 5 Energy saved due to savings and efficiency improvements 3.1 Energy consumption 19

Social performance indicators

LA 10 Training per employee 2.1 Employment issues 12

HR 2 Supplier screening on human rights 2.2 Human rights 14

HR 6 Child labour 2.2 Human rights 14

SO 1 Impact on communities 2.3 Society 15

Sustainability Report World Forum

25


annex

green events checklist

www.worldforum.nl

Green events checklist

is empowered by

the World Forum,

The Hague

‘It’s not easy

being green’

Focussing on our Corporate Social Responsibility, we have discovered that

Kermit is right: “it’s not easy being green”, especially when you want it to be

authentic and effective. Sustainability is a journey. The World Forum will strive to

reach clear, measurable and realistic goals. These goals include the operation of

our venue but also our responsibility as a partner of our client meeting planners.

We hope this checklist will be a useful tool in order to meet our common goals.

preparation

✓Check it

off the beaten green track...

❑ If delegates arrive by car, have all tires

checked and air-serviced, also as a reminder of

the environmental impact of fully aired tires.

❑ Have some actors walk around as

“Environmental Police” to create awareness

in a fun way.

❑ Rent bicycles for all delegates for

venue-hotel transportation.

❑ Go beyond Carbon-Neutral and allow

delegates to donate for example a planting of

a tree and exceed your own neutral efforts.

❑ Assign an Environmental Officer to guard the green

compliance of your event

❑ Establish a green purchasing policy. Your (potential)

suppliers could sign this document in order to comply

with your green standards

❑ Consider the possibility of a “paperless event” by

planning all communication as follows:

• Announcements, invitations by e-mail

• On-line registration

• Updates during the event by SMS or by use of flatscreens

• Seminar/workshop/event feedback on-line on site.

• Make hand-outs available on-line

❑ Order green meeting products, including writing pads

and badges complying with the FSC mark requirements.

Products bearing this mark guarantee a manufacturing

process in which the entire cycle from cutting down trees

up to and including the end product has been

strictly monitored.

❑ Prepare an environmental

policy for the meeting, and share

it with all those involved:

management, suppliers, delegates,

presenters and exhibitors.

just

do it!

26 Sustainability Report World Forum


accommodation and venue selection

❑ Choose hotels and meeting venues that are connected to the airport

by mass transit, and within walking distance of one another.

❑ Ask potential accommodation suppliers for their in-house

environmental policies and a description of programs.

❑ Give preference to hotels and venues with a Green Key certificate

www.green-key.org

❑ Perform a site visit to verify that your environmental service

requirements can be met.

❑ Choose a hotel and/or venue that is interested in doing more to

become green. A willingness to cooperate will make your task so

much easier.

transportation

❑ Make it easy for delegates to travel between the airport and the

hotel/ meeting venue. Provide information about the local public

transit system, or arrange for carpooling shuttles.

❑ If vehicular transportation is required, look for vehicles that reduce

emissions of greenhouse gasses such as CO 2. Electric and hybrid

powered vehicles, as well as vehicles propelled by natural gas,

propane, methane gas, and ethanol, produce less emissions than

gas or diesel fuelled vehicles.

❑ Provide a public transit pass and map in delegates’ packages.

❑ Establish a Carbon-Neutral initiative to counteract the CO 2 emissions

resulting from your event. www.climateneutralgroup.com

catering

❑ Minimize the use of disposables

❑ Offer organic meals and snacks which are in season

and locally available

❑ Ask that condiments, beverages, and other food items

be provided in bulk instead of individually packaged.

❑ Ensure food and beverage packaging is recyclable, and

that it will be recycled.

❑ Give your delegates reusable coffee mugs at the start

of the conference.

❑ Offer fair trade, shade grown, organic coffee.

❑ Request organic produce, and free run chicken/eggs/meats.

❑ Offer vegetarian meal selections; vegetables consume

less land base and energy to produce.

❑ Ask delegates to ‘sign-up’

for meals, by letting

you know what meals

they will be attending.

This will reduce food

waste – and your costs.

exhibition

❑ Create signage that can be reused

in future events.

❑ Provide ‘re-use’ collection bins for delegate

name tags.

❑ Tell your exhibitors about your greening plan.

Get them involved by asking them to:

• Print their collateral materials on recycled

paper stock, using vegetable-based inks;

• Bring only what they need to the event, and

take away what they don’t hand out;

• Suggest they give away items that are

made from recycled materials, durable,

reusable, etc.

• Promote their own environmental initiatives.

❑ For venue and stand-builder:

• On site recycling is provided for paper

products and other recyclable materials

that are generated;

• Choose decorations and display

materials that can be reused.

• Clean-up crews be trained to sort out

recyclable and reusable items from

the garbage

• Display booths be created using

recycled material, and be reusable.

sources

think green,

make green, do green,

grow green!

Environmental Officer World Forum,

The Hague, The Netherlands

www.worldforum.nl

www.bluegreenmeetings.org

www.greeninggovernment.gc.ca

www.greenmeetings.info

www.conventionindustry.org

www.mpiweb.org

world forum

ENG-22-10-2009

Sustainability Report World Forum

27


Colofon

Text

Linda van Wijngaarden

Design

The Key Agency, Amsterdam

Contact

For more information or questions about the

Corporate Sustainability Report of the World Forum,

please contact Linda van Wijngaarden:

linda.vanwijngaarden@worldforum.nl

World Forum Churchillplein 10, 2517 JW The Hague, The Netherlands

T +31 (0) 70 306 63 66 F +31 (0) 70 306 64 43 E info@worldforum.nl I www.worldforum.nl

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