A130 exhibitor manual again.indd - Imedex

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A130 exhibitor manual again.indd - Imedex

5-6 March 2010

Amsterdam, The Netherlands

Amsterdam RAI Convention Center

Chairs:

Pieter E. Postmus, MD, PhD

VU University Medical Center

Amsterdam, The Netherlands

Giorgio V. Scagliotti, MD, PhD

University of Torino

Orbassano, Italy

Exhibitor Manual

WWW.PERSPECTIVESINLUNGCANCER.COM


5-6 March 2010 I Amsterdam, The Netherlands

Dear Colleague,

It is our pleasure to invite you to the 11th European Congress: Perspectives in Lung Cancer,

5-6 March 2010, in Amsterdam, The Netherlands. Focusing on state-of-the art information on treatment

and diagnosis, this Congress will provide attendees with valuable data for the management of patients

with lung cancer.

Guided by an interactive format, the 11th European Congress: Perspectives in Lung Cancer will not

only provide a comprehensive overview of the most significant advances in lung cancer treatment, but

will also leave attendees with valuable take home information. Lectures, meet-the-expert sessions, and

panel discussions, will aid attendees in confirming their current practices, increase their knowledge of

lung cancer and optimize their patient care.

Nearly 800 physicians, nurses, and other healthcare professionals attend Perspectives in Lung

Cancer, annually; past participants value the scope and depth of the information on disease biology,

management, and research presented, and many return each year for the newest updates. As the fields

of lung cancer research and treatment are ever-evolving, this comprehensive focus on the multimodal

management of lung cancer in Europe is sure to be a rewarding educational experience for attendees

to share.

We hope you will be able to join us for this valuable, educational two day meeting. Set against the

backdrop of Amsterdam, a city with an intriguing mix of the parochial and the international flair,

sophistication and cultural exchange.

Sincerely,

Pieter E. Postmus, MD, PhD

Chair

Giorgio V. Scagliotti, MD, PhD

Chair

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5-6 March 2010 I Amsterdam, The Netherlands

Table of Contents

Conference and Exhibit Venue ................................................................................................................4

Exhibition Dates and Times ......................................................................................................................4

Move In & Move Out Schedule ................................................................................................................4

Exhibit Hall Details .......................................................................................................................................4

Shipping Information .................................................................................................................................4

Exhibitor Fee Inclusions .............................................................................................................................5

Exhibit Floor Plan ..........................................................................................................................................5

Past Exhibitors ...............................................................................................................................................6

Past Attendee Statistics ..............................................................................................................................6

Logo Request Information ........................................................................................................................6

Exhibitor Registration Form ......................................................................................................................7

General Registration Form ........................................................................................................................8

Exhibitor Information Request ................................................................................................................9

Hotel Accommodations .......................................................................................................................... 10

Exhibition Regulations ......................................................................................................................11-13

Shipping Labels....................................................................................................................................15-18

Exhibitor Services Order Form ........................................................................................................19-20

Exhibitors Catering Order Form .....................................................................................................21-35

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5-6 March 2010 I Amsterdam, The Netherlands

Exhibition Information

Congress and Exhibit Venue

Amsterdam RAI Convention Centre

1070 MS Amsterdam

The Netherlands

Tel.: +31 20 549 1212

Fax: +31 20 549 1848

Exhibition Dates and Times

Friday, 5 March 2010 ................... 8:15 – 17:50

Saturday, 6 March 2010 ............. 8:00 – 16:00

Move In and Set Up

Thursday, 4 March 2010 ............. 8:00 – 17:00

Break Down and Move Out

Saturday, 6 March 2010 ............. 16:00 – 23:00

Exhibition Hall Specifics/Details

Name: Elicium 1

Floor: Level 1

Height of Exhibition Hall:

6.80 meters. If the stands are built

over 2.75 meters, you will need to get

approval of the stand drawings from the

Amsterdam RAI Convention Centre.

Load on Hall Floor:

500 kg/m2

Load on Roof Structure:

Rigging is available upon request and

special arrangements will need to be

made with the Amsterdam

RAI Convention Centre.

Loading Dock Doors:

1.7 meters wide X 2.3 meters high

Freight Elevator Dimensions:

Max 3000 kg 2.10*2.65*2.40

Power: Available upon request

Shipping Information

It is recommended that all exhibitors use the

shipping labels provided in the exhibitor manual

on page 15-16

To ensure prompt delivery onsite, all exhibitor

packages must be labeled with the following

information:

Exhibition Company Name

11th European Congress: Perspectives in

Lung Cancer

Onsite Exhibition Contact Name

All shipments for the exhibits must be sent to the

inhouse freight forwarding company, Deudekom and

they will deliver your materials to the exhibit area for

set up on Thursday 4 March 2010.

Please address all shipments to Deudekom:

Deudekom at Amsterdam RAI

Perspectives in Lung Cancer

Stand name: Europaplein

Entrance D

1078 GZ Amsterdam

Tel.: +31 20 549 1722

Fax: +31 20 549 1848

*Please note that each exhibitor will be responsible for

all associated shipping and handling fees duties and

taxes, and drayage fees for their shipments. Imedex

will not assume any fees for exhibitors.

4


5-6 March 2010 I Amsterdam, The Netherlands

Imedex Contact Information

Cori Gunter

4325 Alexander Drive, Alpharetta, GA 30022

Tel.: +1 (678) 242 0712, Fax: +1 (770) 751 7334

c.gunter@imedex.com

Exhibitor Fee Inclusions

Exhibitor fees include exhibit space as outlined in

your contract, admittance to the exhibition hall and

complimentary exhibit hall registrations as outlined in

your contract. Exhibitor fees do not include Congress

materials, processing of certificates of attendance,

continuing medical education, or any additional event

functions as specified in the program.

All other items that you require for your exhibition

(electricity) can be ordered through the Amsterdam

RAI Convention Centre

Venue Contact

Joost Grasso

Account Manager

Amsterdam RAI

Exhibitor Services

NL-1070 MS Amsterdam

The Netherlands

Tel.: +31 20 549 1928

Fax: +31 20 549 1964

If you need to order anything for your exhibit including

power, internet or catering, please refer to the

Amsterdam RAI Exhibitor Services Order Form (on

pages 19-20) and the Amsterdam RAI Exhibitor

Catering Order Form (on pages 21-35)

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5-6 March 2010 I Amsterdam, The Netherlands

Attendees from 2009

Total Attendees ........... 727

Profession

Physician (MD, MD/PhD, DO) .. 93%

Other (PhD, etc) ............................ 6%

Nurse (RN, BSN, NP) ..................... 1%

Pharmacist (PharmD, RPh) ........ 1%

Specialty

Oncology ........................................ 59%

Other ................................................ 27%

Radiation Therapy ....................... 11%

Thoracic Surgery .......................... 5%

Surgery ............................................ 1%

Pharmacology .............................. 0%

Past exhibitors

Logo Request

For use in Congress printed materials, please submit a hi-resolution logo to Cori Gunter at c.gunter@imedex.com.

Vectorized Adobe Illustrator source files (.ai or .eps file extension) are preferred. This allows the logo to be used for multiple

purposes. You may also submit a .jpeg or .tif format that is at least 360 dpi (dots per inch).

6


5-6 March 2010 I Amsterdam, The Netherlands

Complimentary Registrations

Please email Cori Gunter at c.gunter@imedex.com for information regarding the number of complimentary registrations

your company may receive. After contacting Cori Gunter, please complete the following registration form and fax it to

+1 (770) 751 7334. For any additional registrations, please fill out the conference registration form or register online.

INFORMATION

1

Last Name __________________________ First Name __________________________

Institute ____________________________ City/State __________________________

A130.01

Degree ________

Country ________

2

Last Name __________________________ First Name __________________________

Institute ____________________________ City/State __________________________

Degree ________

Country ________

3

Last Name __________________________ First Name __________________________

Institute ____________________________ City/State __________________________

Degree ________

Country ________

4

Last Name __________________________ First Name __________________________

Institute ____________________________ City/State __________________________

Degree ________

Country ________

5

Last Name __________________________ First Name __________________________

Institute ____________________________ City/State __________________________

Degree ________

Country ________

7


5-6 March 2010 I Amsterdam, The Netherlands

4 EASY

ways to register:

ONLINE...

www.perspectivesinlungcancer.com

CALL...

+1 (678) 242 0906

FAX...

+1 (678) 242 0920

REGISTRATION FORM

CONGRESS REGISTRATION

14-15 March 2008

Torino, Italy

A130.01

_______________________________________________________________________________________________________

FAMILY NAME GIVEN NAME MI

MD PhD PharmD RN Other __________________________________________________________________________

SPECIALTY: Medical Oncology Nursing Pulmonology Radiation Oncology Surgery

Other: ________________________________________________________________________________________________

_______________________________________________________________________________________________________

EMAIL ADDRESS

_______________________________________________________________________________________________________

TELEPHONE

FAX

_______________________________________________________________________________________________________

INSTITUTE

DEPARTMENT

_______________________________________________________________________________________________________

ADDRESS

_______________________________________________________________________________________________________

CITY

STATE / PROVINCE

_______________________________________________________________________________________________________

ZIP / POSTAL CODE

COUNTRY

Check if you require special facilities or assistance and attach a note with specific details and requirements.

MAIL...

Imedex ®

4325 Alexander Dr.

Alpharetta, GA

30022-3740, USA

REGISTRATION FEES

€ 449 Regular

If payment received by 25 February 2009

€ 549 Full/Onsite

If payment received after 25 February 2009

€ 99 Nurses/Residents/Students*

*Proof of eligibility must accompany registration

Keep a copy for

your records.

PAYMENT METHOD

American Express MasterCard Visa Check or Wire in the amount of: € _________________

Card No. : ___________________________________________________________ Expiration Date: ___________ /___________

Cardholder’s Name: _____________________________________________ Signature: _________________________________

NOTE: Registrants that pay with American Express will be charged in the USD equivalent. This is a policy of American Express.

More information may be found at www.oanda.com.

To pay via wire transfer, you must add €50 to each wire transaction to cover bank charges.

To pre-register, registration and payment must be received no later than 25 February 2009. Please register onsite after this

date. Contact Imedex at +1 (678) 242 0906 or visit our website at www.perspectivesinlungcancer.com ensure the program is

being held as scheduled and to confirm that the meeting is not full.

For registration fees to be refunded, written notice of cancellation must be received at Imedex no later than 25 February

2009. The amount of registration fees remitted, minus a €90 administrative charge, will be refunded after the Congress.

Substitutions are accepted with written notification. No refunds will be made if notice is received after 25 February 2009.

8

Imedex does not accept responsibility for covering travel, accommodation or any other costs incurred by registrants in the

rare event that this Congress should be canceled for any reason. Every effort will be made to give reasonable notice in the

event of cancellation. The agenda content is subject to change without notice.


5-6 March 2010 I Amsterdam, The Netherlands

Exhibitor Information

Company

First Name

Last Name

Email

Telephone

Fax

Address

City/State/Zip

Country

Onsite Contact

Mobile No

Information on the Booth Activities

Please select the category that best reflects your exhibit

□ Investigational Drugs/Treatments

□ Patient Advocacy

□ Publication

□ Medical Devices

□ Pharmaceutical Drugs

□ Other (please specify)

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5-6 March 2010 I Amsterdam, The Netherlands

Hotel Accommodation 1

Hotel Novotel Amsterdam City

Europaboulevard 10

1083 Ad Amsterdam

The Netherlands

Tel.: +31 20 5411123

Fax: +31 20 6462823

http://www.novotelamsterdamcity.com

Novotel Amsterdam City is a 4-star hotel in the heart of

Amsterdam’s business district, right by the Amsterdam

RAI Convention Center and close to the WTC. The train

station RAI is only a short walk away and offers frequent

connections to Amsterdam City Center (15 minutes

away) and the International Schiphol Airport (20

minutes away).

For the convenience of attendees, a limited number

of rooms have been reserved until 4 February 2010

at a discounted rate of €149.00 single occupancy and

€169.00 double occupancy, plus tax, currently at 5%. The

rate includes breakfast daily. This rate is not guaran teed

outside the Congress dates or after 4 February 2010.

To reserve your room please use the hotel reservation

form located on line at:

http://perspectivesinlungcancer.com/2010/acc.html and

email it to the hotel at h0515@accor.com or fax it to the

hotel to the reservations department at +31 20 646 28

23. Reservation requests received after 4 February 2010

may not be guaranteed the group rate.

Hotel Accommodation 2

Mercure Amsterdam aan de Amstel

Joan Muyskenweg 10

1096 CJ Amsterdam

The Netherlands

Tel.: +31 20 6658181

Fax: +31 20 6948735

http://www.accorhotels.com/gb/hotel-1244-mercurehotel-amsterdam-aan-de-amstel/index.shtml

The Mercure Amsterdam aan de Amstel is a 4-star hotel

is ideally situated in the south of Amsterdam, near to

the Amsterdam Arena and less than 10 minutes from

the city center. It is located 2.10 kilometers from the

RAI Convention Center and close to the A2 and A10

highways, and just 9.3 miles (15 km) from Schiphol

airport. The Mercure offers 3 restaurants, a bar, and a

modern fitness center, sauna and Turkish steam bath to

help you relax.

For the convenience of attendees, a limited number

of rooms have been reserved until 11 February 2010

at a discounted rate of €139.00 single occupancy and

€159.00 double occupancy, plus tax, currently at 5%. The

rate includes breakfast daily . This rate is not guaranteed

outside the Congress dates or after 11 February 2010.

To reserve your room please use the hotel reservation

form located on line at:

http://perspectivesinlungcancer.com/2010/acc.html and

email it to the hotel at H1244-re@accor.com or fax it to

the hotel to the reservations department at +31 20 694

87 35. Reservation requests received after 11 February

2010 may not be guaranteed the group rate.

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5-6 March 2010 I Amsterdam, The Netherlands

Exhibition Regulations

Exhibit Space Selection

Imedex shall assign exhibit space and reserves the right

to change the location of exhibit space at any time. The

exhibitor shall have no claim against Imedex in respect of

any change of the exhibit space layout.

Prohibited in the Exhibit Hall

Live, videotaped, or audio taped delivery of didactic

presentations by experts in Lung Cancer

Activities offering CME credits

Theater-style presentations

Distribution of coupons or vouchers for meals,

entertainment, or personal services to meeting

attendees

Distribution of any item of more than minimal value

Demonstration, promotion, or sale of the products of

any non-exhibiting companies,

unauthorized reproduction or distribution of the

11th European Congress: Perspectives in Lung Cancer

Congress abstracts

Contests, lotteries, raffles, or games of chance

Games or group activities of any kind

Admission to the Exhibition

Participants fully registered for the Congress may enter

the exhibition. During times that the exhibition is closed,

admission to the exhibit area is limited to the owners,

representatives and employees of exhibiting firms. Models,

hosts, or similar personnel not commercially connected

with the industry may be employed to assist in the

exhibitor’s booth; any costume, if not standard business

attire, must conform to proper decorum of the 11th

European Congress: Perspectives in Lung Cancer Congress

and is subject to approval by Imedex.

Exhibitor Registration

All exhibitors and their staff must be registered and

display an official Congress badge during all times of the

Congress, including move-in and move-out.

Identification of the Exhibitors

False certification of individuals as exhibitor’s

representatives or any method assisting unauthorized

persons access to the exhibit floor will be just cause for

expelling the violator from the exhibition or barring him

from further entrance to the exhibit floor, or removing his

exhibit from the exhibit floor without refund of any fees.

Equality of Exhibition Attendants

Exhibitors must apply equality in their approach to the

attendants. Discrimination of attendants according to

nationality, academic position or any other factor is

against Imedex policy.

Operation of the Exhibit

All booth activities and queuing must be contained in the

individual exhibitor’s booth. Excessive audio/visual devices

or effects and offensive displays or odors are prohibited.

Sound effects, including the use of a microphone, are

discouraged due to their potential to interfere with other

exhibits and distract from the professional atmosphere of

the exhibition.

Subletting of Space

Exhibitors may not assign, sublet or apportion the whole

or any part of the space allotted to them and may not

advertise or display goods or services other than those

manufactured or sold by them in the normal course of

business. The demonstration of products, advertising of

products or distribution of advertising, and/or solicitation

of business of any kind on behalf of non-exhibiting firms

in any part of the Congress facility is strictly prohibited.

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5-6 March 2010 I Amsterdam, The Netherlands

Exhibition Regulations (cont’d)

Booth Restrictions

Exhibits must conform to the contracted space and

all display rules as set forth in this exhibitor manual.

Exhibits or displays must not obstruct the view of or

interfere in any way with the displays of neighboring

exhibits. Any exposed part of the display must be

covered so as not to be objectionable to the other

exhibitors, or in the best overall interest of the exhibition.

All business and selling demonstrations shall be

confined to the exhibitor’s own booth space. Promotion

or display of promotional material and any other related

activity is not allowed outside the assigned space.

Management of the Booth

Exhibits must remain fully intact and staffed at all times

exhibition is open to the public. Dismantling of exhibits

and removal of products or display material is limited

only to published hours and restrictions. Exhibits are

not to be removed until the exhibition has closed on

Saturday, 6 March 2010.

Security and Insurance

Neither Imedex nor its contractors shall be responsible

for the safety of any exhibit or other property of the

exhibitor or of any person, or for the loss, damage or

destruction by theft or fire or from any other cause to

such exhibits or other property, or for loss, damage or

injury sustained by any exhibits or any other persons.

The exhibitor shall indemnify Imedex or its contractors

to third persons, as a result of any act or omission of

the exhibitor, his staff, agent or personnel hired on a

temporary basis to staff the exhibition stand. As Imedex

and its contractors will accept no responsibility for any

of the foregoing matters, the exhibitor should affect his

own insurance against any risk of loss, damage, injury

or liability.

Stand Decoration

Under no circumstances may the exhibitor increase

the exhibition space beyond the space that has been

allocated. Imedex does not permit the total enclosure

of the stand. The exhibitor or his/her contractor may

not interfere with the exhibition building in any way

whatsoever. Any damage caused by their acts of

negligence will be the responsibility of the exhibitor,

who will be required to indemnify Imedex and its

contractors against any claim arising from such damage.

Unapproved Therapies

Imedex bears no responsibility towards the delegates

for the display, promotion or sale of therapies or services

nor is Imedex supporting those products or services for

their sole promotion at the 11th European Congress:

Perspectives in Lung Cancer Congress. However, Imedex

reserves the right to deny at any time the display,

promotion or sale of products, therapies or services

should these be against the generally accepted clinical

approach.

Photography, Video and Audio taping

Exhibitors must receive prior approval from Imedex

for any photography, videotaping or audio taping of

any activity in conjunction with the exhibition and

the Congress, except for limited activities occurring

within the individual exhibitor’s booth. Photography,

videotaping or audio taping of scientific or educational

sessions is not permitted.

12


5-6 March 2010 I Amsterdam, The Netherlands

Surveys and Marketing Research

Surveys are authorized within the physical limits of the

company’s assigned booth only. The appointed personnel

must be identifiable at all times as member of a “marketing

research team.”

Social Functions/Activities

Social functions and other activities supported by

exhibitors cannot be held during exhibit hours or in

conflict with any scheduled scientific sessions, meetings

or activities conducted by the 11th European Congress:

Perspectives in Lung Cancer Congress. No programmatic

activities or scientific/educational activities may take place

during exhibitor/supported functions. Self-assessment

tests, such as computer assisted learning which the

delegate can choose to start and end at his/her wish, are

allowed.

Non-Smoking Event

The 11th European Congress: Perspectives in Lung Cancer

Congress is a non-smoking event.

Storage

If you require storage during the exhibition, please

contact Deudekom at Amsterdam RAI. An additional

charge may apply.

Dismantling

The exhibitor must vacate the exhibition space on

Saturday, 6 March 2010 at 16:00. Exhibitors failing to do so

will be liable for additional rental costs and will be liable for

a late fee of up to 25% of the total exhibition space cost.

Postponement or Abandonment

Imedex reserves the right to postpone the Congress

including the exhibition, or to transfer it to another site, if

unforeseen circumstances warrant such action. Should any

contingency prevent the holding of the exhibition, Imedex

will not be held liable for expenses incurred other than the

cost of rental of exhibition space.

Use of the Logos

The use of all logos and/or names, including the 11th

European Congress: Perspectives in Lung Cancer Congress,

and Imedex on distributed material or other items are

subject to expressed written approval from Imedex.

13


5-6 March 2010 I Amsterdam, The Netherlands

SHIPPING LABELS

Please print these shipping labels and fill in your onsite exhibitor contact name in the attention field on each

label and attach to all shipments to ensure prompt delivery onsite.

LABELS

11 th European Congress:

ATTN: ________________________________________

Perspectives in Lung Cancer/Imedex

5-6 March 2010

Amsterdam, The Netherlands

Deudekom at Amsterdam RAI

Perspectives in Lung Cancer

Stand name: Europaplein

Entrance D

1078 GZ Amsterdam

Tel.: +31 20 549 1722

Fax: +31 20 549 1848

BOX _____OF_____

11 th European Congress:

ATTN: ________________________________________

Perspectives in Lung Cancer/Imedex

5-6 March 2010

Amsterdam, The Netherlands

Deudekom at Amsterdam RAI

Perspectives in Lung Cancer

Stand name: Europaplein

Entrance D

1078 GZ Amsterdam

Tel.: +31 20 549 1722

Fax: +31 20 549 1848

BOX _____OF_____

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5-6 March 2010 I Amsterdam, The Netherlands

SHIPPING LABELS

Please print these shipping labels and fill in your onsite exhibitor contact name in the attention field on each

label and attach to all shipments to ensure prompt delivery onsite.

LABELS

11 th European Congress:

ATTN: ________________________________________

Perspectives in Lung Cancer/Imedex

5-6 March 2010

Amsterdam, The Netherlands

Deudekom at Amsterdam RAI

Perspectives in Lung Cancer

Stand name: Europaplein

Entrance D

1078 GZ Amsterdam

Tel.: +31 20 549 1722

Fax: +31 20 549 1848

BOX _____OF_____

11 th European Congress:

ATTN: ________________________________________

Perspectives in Lung Cancer/Imedex

5-6 March 2010

Amsterdam, The Netherlands

Deudekom at Amsterdam RAI

Perspectives in Lung Cancer

Stand name: Europaplein

Entrance D

1078 GZ Amsterdam

Tel.: +31 20 549 1722

Fax: +31 20 549 1848

BOX _____OF_____

17


EXHIBITORS CATERING

FAX ORDER:

+31(0)20 – 549 1890

Note: Order form consists of 15 pages total.

Fair

: ………………………………

Stand number

: ………………………………

Company

: ………………………………

Contact

: ………………………………

Address / P.O. Box

: ………………………………

Postal code / Town

: ………………………………

Country

: ………………………………

E-mail address

: ………………………………

Telephone

: ………………………………

Fax

: ………………………………

Date

: ………………………………

Number of order

forms including

this front page

: ………………………………

Authorization to charge items to your Credit Card

Mark your Credit Card company: American Express Visa Eurocard / Mastercard Diners Club

Credit card number

: ………………………………….

Expiration date

: …………………………

Company name

: ………………………………….

Name of credit card holder

: ………………………………….

Address of card holder

(as known at your bank)

: ………………………………….

Postal code / Town

: …………………………

Card Validation Code

(number on the back of the card

next to your signature)

: ………………………………….

Signature cardholder

Pg. 1 of 15

21


Stand number : …………………

Initials : …………………

Equipment

There is only a limited amount of equipment available. We therefore recommend that you book it well in advance to avoid disappointment

(3 to 4 weeks).

Equipment is leased for the entire duration of the fair. Extra facilities can be hired by the day.

The equipment will be delivered to your stand in preparation for the first day of the fair.

You should be aware that you will need a 220 V/3 KW night-rate electricity connection, for which we recommend the firm Expotech, whose

details are included in the fair handbook.

BEER TAPPING EQUIPMENT

Number Equipment Rent(period) Specification

Heineken beer-tapping

equipment € 117.80

Incl. 1 x carbon dioxide

Dim. d 44,5 x b 44 x h 92,5 cm.

1 x 220 volt, 1 kw.

Price is per exhibition

Extra carbon dioxide € 29.40 Bottle, 10 kg

Heineken beer

(beer tapping

equipment)

€ 105.00

Barrel of 30 ltr

(+/- 120 glasses per barrel)

Heineken beertender € 46.40

Beertapping equipment incl 2 x 4 ltr beer barrels.

1 x 220 volt, 0,5 kw.

Price is per exhibition

Heineken beer

(beertender)

€ 17.60

Barrel of 4 ltr.

(+/- 20 glasses per barrel)

Pg. 2 of 15

22


Stand number : …………………

Initials : …………………

COFFEE MACHINES

Number Equipment Rent (period) Specification

Lavazza Blue

Incl. starters’ pack

€ 98.60

• professional coffee machine

• 70 coffee pads (35 Dolce/35 Intenso)

• 10 tea pads

• 80 disposable coffee cups

• 1 box with sugar/cream/spoons

Lavazza Filter Machine

Incl. starters’ pack

€ 60.70

• 5 packs of coffee 75 gram

• per pack coffee +/- 12 consumptions

• 80 disposable coffee cups

• 1 box with sugar/cream/spoons

WATER COOLERS

Number Equipment Rent(period) Specification

Water cooler € 94.00

Incl. 1 x 18,9 ltr. water container

and 100 disposable cups.

1 x 220 volt, 2 kw.

Price is per exhibition

Extra water container € 19.90 18.9 ltr (+/- 100 glasses)

Extra water cups € 6.70 100 disposable cups.

Number Equipment Rent(period) Specification

Refrigerator € 77,50

Standing model, 158 ltr.

dim. d 60 x w 50 x h 97 cm.

1 x 220 volt, 0,5 kw, night-rate electricity connection.

Price is per exhibition

Water boiler € 21.40

1 x 220 volt, 0,5 kw.

Price is per exhibition

Pg. 3 of 15

23


Stand number : …………………

Initials : …………………

COFFEE & TEA

Number Price Delivery date/time

Thermos-flask coffee € 7.80 1 ltr.

Thermos-flask tea € 7.80 1 ltr.

COFFEE/TEA MATERIALS

Number Price Delivery date

Tea bags € 3.90 20 bags

Sugar, milk, spoon € 13.90

Box (for 50 cups)

Cream cups € 17.40 200 cups per box


Spoons, disposable € 6.50 1000 spoons per bag.

Sugar sticks € 20.10 700 sticks per box

Coffee cups € 12.30 100 disposable cups.

Canderel € 5.40 100 sticks per box

Pg. 4 of 15

24


Stand number : …………………

Initials : …………………

Number Price Delivery date

Coffee, package € 22.10 1 kg extra-fine grind

Coffee, package € 5.40

Package coffee Lavazza 75 gr.

(+/- 12 consumptions)

for Lavazza filter machine

Coffee Lavazza Blue Dolce € 19.10 50 pads Dolce coffee

Coffee Lavazza Blue Intenso € 19.10 50 pads Intenso coffee

Tea Lavazza Blue € 9.80 25 tea pads

CHINA WARE (NO CLEANING SERVICE)

Coffee/tea set: cup and saucer,

spoon

€ 13.50

16 sets

No cleaning service

ICECUBES

Ice cubes € 9.90 Foambox with 5 kg

Pg. 5 of 15

25


Standnummer : …………………

Initials : …………………

Softdrinks

Aantal Prijs Eenheid Afleverdatum / tijd

Coca-Cola € 36.40 24 pet bottles 0,50 ltr.

Coca-Cola € 20,80 12 pet bottles 0,50 ltr.

Coca-Cola Light € 36.40 24 pet bottles 0,50 ltr.

Coca-Cola Light € 20.80 12 pet bottles 0,50 ltr.

Coca-Cola Zero € 36.40 24 pet bottles 0.50 ltr

Coca-Cola Zero € 20,80 12 petbottles 0.50ltr

Chaudfontaine still water € 24.90 24 pet bottles 0,50 ltr.

Chaudfontaine still water € 12.50 12 pet bottles 0,50 ltr.

Chaudfontaine sparkling water € 24.90 24 pet bottles 0,50 ltr.

Chaudfontaine sparkling water € 12.50 12 pet bottles 0,50 ltr.

Pg. 6 of 15

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Standnummer : …………………

Initials : …………………

Sprite € 36.40 24 pet bottles 0,50 ltr.

Sprite € 20.80 12 pet bottles 0,50 ltr.

Fanta orange € 36.40 24 pet bottles 0,50 ltr.

Fanta orange € 20.80 12 pet bottles 0,50 ltr.

Fanta Black current juice € 16.80 12 pet bottles 0,50 ltr.

Lipton ice tea € 26.30 12 pet bottles 0,50 ltr.

Apple juice

€ 2.50 package, 1 ltr.

Jus d’orange € 2.50 package, 1 ltr.

Minute Maid jus d’orange € 45.40 24 pet bottles 0,33 ltr.

Nutricia Chocolate milk € 26.10 12 pet bottles à 0,30 ltr.

Pg. 7 of 15

7

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Standnummer : …………………

Initials : …………………

BEER/WINE

Aantal Prijs Eenheid Afleverdatum / tijd

Heineken beer € 30.50 24 cans, 0,33 ltr

Heineken beer € 16.60 12 cans, 0,33 ltr

Housewine Red

Finca la Colonia Merlot 2006

€ 14.40 bottle à 0,70 ltr

Housewine white

Finca la Colonia Chardonnay

2006

€ 14.40 bottle à 0,70 ltr

Housewine Rosé

Norton Mil Rosas Merlot

€ 14.40 bottle à 0,70 ltr

Red wine:

Antinori « Pèppoli » Chianti

Classico 2006

€ 25.75 bottle à 0,70 ltr

White wine :

Bramito Del Cervo

Chardonnay 2005

€ 22.70 bottle à 0,70 ltr

Piper Heidsieck Champagne

Cuvée Brut

€ 39.70 bottle, 0,75 ltr.

Prosecco € 22,70 bottle à 0,70 ltr

Pg. 8 of 15

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Standnummer : …………………

Initials : …………………

ALCOHOLIC BEVERAGES

Number Price Delivery date

Sherry medium € 10.20 bottle, 0,75 ltr.

Sherry dry € 10.20 bottle, 0,75 ltr.

Port red Croft € 14.80 bottle, 0,75 ltr.

Bokma

Young Dutch gin

€ 24.60 bottle, 1 ltr.

Sonnema Berenburg € 23.90 bottle, 1 ltr.

Gordon’s Gin € 23.60 bottle, 0,70 ltr.

Bacardi Rum € 25.10 bottle, 0,70 ltr.

Smirnoff Wodka € 24.20 bottle, 0,70 ltr.

Remy Martin Cognac € 56.30 bottle, 0,70 ltr.

Joseph Guy Cognac € 30.20 bottle, 0,70 ltr.

Johnny Walker Red Label

Whisky

€ 29.50 bottle, 0,70 ltr.

Pg. 9 of 15

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Standnummer : …………………

Initials : …………………

Ballantines Whisky € 30.70 bottle, 0,70 ltr.

GLASSWARE

Art. nr. Number Materials (sale) Price Delivery date

Beer glasses € 7.75 12 glasses

Longdrink glasses € 7.75 12 glasses

Wine glasses € 26.40 18 glasses

Whisky glasses € 9.80 6 glasses

Cognac glasses € 18.50 6 glasses

Champagne glasses € 20.90 12 glasses

Port /sherry glasses € 17.60 12 glasses

Dutch gin glasses € 19.90 12 glasses

Soft drink glasses € 3.50 25 plastic glasses

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Standnummer : …………………

Initials : …………………

Beer glasses € 3.50 23 plastic glasses

Wine glasses € 3.50 10 plastic glasses

VARIOUS

Art. nr. Number Materials (sale) Price Delivery date

Cleaning package € 12.50

Bucket including lit,dishcloth,tea

towel,dishwashing brush,sponge,

scourer,cleaning fluid,flask

detergent

Corkscrew € 4.90 each

Beer glass cleaning fluid € 9.90 bottle

Suma Rapid € 4.00 bottle

Dish-cloths € 2.90 per set of 5

Tea towel € 3.70 each

Luxury Paper napkins € 8.50 pack of 60 napkins

Disposable plates 23 cm € 4.90 Pack of 50 disposable plates

Pg. 11 of 15

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Standnummer : …………………

Initials : …………………

Food

COFFEE/TEA GARNISH

Aantal Price Delivery date

High tea “De Maas”

€ 27.50

Assortment luxuary bonbons, Belgian

deluxe confections, almond vanilla

biscuits and small pieces of apple

caramel cake

English mini Muffins € 21.00

15 mini muffins presented on a platter.

(chocolate, banana, blue berry and lemon)

Patisserie français € 21.00 12 pastries presented on a platter

American mini donuts € 21.00

15 mini donuts presented on a platter.

(milky way, cocos, strawberry, banana and

natural)

Danish pastries € 18.10 12 pastries presented on a platter

Brownies € 22.70 18 brownies presented on a platter

Coffee Sweets “de Jordaan” € 20.00

Cream cakes aqwith strawberry icing

Chocolate hazelnut cream puffs

Chocolate Eclairs

Schwarzwalder cake rolls

Organic Apple Pie € 27.50

Freshly baked appel pie made with large

pieces of organic appels and cinnamon.

(including sideplates and forks)

Grand Café biscuits € 18.50

box of 150 biscuits,

individually wrapped

Pg. 12 of 15

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Standnummer : …………………

Initials : …………………

LUNCH (Lunch items will be delivered between 11.00 and 13.00 hours)

Number Price Delivery date

International bread selection

Platter with fresh prepared

rolls ( 4 persons)

€ 32,50

A plate of freshly rolls comprising of t:

Danish polar bread

Mexicane wraps

Spicy Fries kummel bread

Small bread assortment

“Madurodam”

€ 30,00

Fresh prepared rolls • 22 small rolls,

Variated fillings

Lunch tray

Box with wrapped rolls

(4 persons)

€ 25.00

12 rolls with a daily changing filling

vacuum sealed and individually wrapped.

Luxury lunch box

(per person)

€ 12.20

Daily changing assortment of luxury rolls,

fruit, drink and candybar.

Finger sandwiches

Platter with luxury sandwiches

€ 50.00

Plate of freshly made sandwiches with the

following fillings:

Smoked salmon

Smoked eel

Rib-eye

Gouda cheese

Smoked turkey

Tray with fresh fruit € 20.00 15 pieces of mixed fruit

Milk € 1.55 pet bottle 0,33 ltr

Buttermilk € 1.55 bottle 0,25 ltr

Pg. 13 of 15

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Standnummer : …………………

Initials : …………………

TABLE GARNISH

Number

Price

Karel Appel Snacks € 27.50

Mediterranean snacks € 30.00

Old Amsterdam cheese blocks

Farm cheese Sausage

Light spicy sausages

Amsterdam pickled onions

Mustard mayonaise

M t d i

Small cubes of Manchego cheese

Artichoke hearts, Creamy herb dip

Marinaded olives, Pinchos aïoli,

Small spicy chicken skewer

Slices Herz salami

Delivery

Date

Canapé Vermeer snacks € 40.00

Dutch herring tartaar with white onion and white

bread Creamy potato salade fried veal sausages

and celery Rozes of licht cream cheese asparagus

and cashew nuts Surf and turf, free range chicken

and fish stick in water cress

Old Venneper cheese with sun dried tomato cream

Dutch cheese platter € 12.50

Assortment of Dutch cheese served with

Dijon mustard

Healthy bite.

(approx. 5 persons) € 9.50

Freshly cut cucumber Strips of fresh daikon,

radishes, mix of red and yellow cherry tomatoes

Paprika pieces

Yoghurt/mintdip and tomato relish

Mixed Nuts salted.

(approx. 10 persons) € 10.00

The assortment contains 300 grams of

various types of nuts

Japanese rice cracker mix

€ 10.00 The assortment contains 300 grams Japanese

rice crackers

Sushi platter (24 pcs) € 38.00 16 pcs. Hosomaki Sushi,8 pcs. Nigiri Sushi

(incl. chopsticks, soy sauce, wasabi, ginger

Sushi platter (48 pcs) € 74.00 32 pcs. Hosomaki Sushi,16 pcs. Nigiri Sushi

(incl. chopsticks, soy sauce, wasabi, ginger)

Pg. 14 of 15

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Stand number : …………………

Initials : …………………

Supply terms

Exclusivity

Please note that Amsterdam RAI Catering is obliged to follow the rules of HACCP and the Dutch food and drug act, and is therefore the exclusive

caterer for Amsterdam RAI. For this reason you are not allowed to bring your own food or beverages into the exhibition hall or to arrange for their

delivery by third parties without the express permission of the Amsterdam RAI Catering Management.

All prices are excl. VAT and valid from july 1 2009.

Order terms

Food items must be ordered at least three working days before the first day of the exhibition.

Non-food and non-perishable food items in your first order will be delivered to your stand on the final day of set-up unless otherwise agreed.

Additional food orders made during the exhibition for the following day must be communicated by telephone before 12.00. Drinks and nonfood

items will be delivered to your stand within approx 30 minutes.

Lunch items will be delivered between 11.00 and 13.00 hours.

Returns

Unopened beverage packs can be returned to the Exhibitors Catering department up to two hours before the end of the fair. A handling fee of 25%

of the price quoted on the price list will be charged. Food items cannot be returned.

Payment and prices

All prices are exclusive of VAT.

Orders to the value of less than € 50.00 will be charged a € 2.80 delivery fee.

Exhibitor catering invoices of below € 100 will be liable to a € 10.90 administration fee.

Products and services supplied will be automatically charged to your credit card. Please ensure that you have filled out the authorisation

section on the first page of this form, including your credit card number.

Contact numbers

The Exhibitors Catering department can be reached on +31 (0)20 549 1990 for halls 1 to 7 and

+31 (0)20 549 1991 for halls 8 to 11.

Any special requirements regarding equipment, beverages, materials, food and hostess services should be addressed to our sales team on

+31 (0)20 549 1928

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