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MOVE IN: RV, CHASSIS Arrival – RVs, chassis, trucks and ... - PRVCA

MOVE IN: RV, CHASSIS Arrival – RVs, chassis, trucks and ... - PRVCA

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<strong>MOVE</strong> <strong>IN</strong>: <strong>RV</strong>, <strong>CHASSIS</strong><br />

UTILITY TRAILER, TRUCK,<br />

AUTO<br />

<strong>Arrival</strong> – <strong>RV</strong>s, <strong>chassis</strong>, <strong>trucks</strong> <strong>and</strong> utility trailers included in display must<br />

arrive at the GIANT Center on their assigned move-in day. Recreational<br />

may begin arriving on September 4 <strong>and</strong> up until their appointed move-in<br />

Vehicle Park Trailers time.<br />

Refer to Date <strong>and</strong> Time listing. An authorized company representative must<br />

be on-site to receive all units <strong>and</strong> remain throughout the set-up. Each<br />

manufacturer<br />

must submit the “Manufacturer Move-In Form” in this manual. A copy of<br />

the Second Stage Manufacturer Certificate of Origin for each motorized unit<br />

must be provided upon check-in.<br />

Advance Staging – Early arrivals are turned away, unless advance staging<br />

arrangements are made <strong>and</strong> paid for in advance. Advance staging does not<br />

entitle manufacturers to an advance wash. See Manufacturer Advance<br />

Staging form in this manual.<br />

Any exhibitor arriving at the Show with exhibits after their assigned date<br />

may be fined 25% of the space cost <strong>and</strong> if more than one day late, will lose<br />

rights to exhibit space. P<strong>RV</strong>CA reserved the right to reassign said space.<br />

1. Units should arrive via Hersheypark Drive to Park Blvd.; bear to right.<br />

P<strong>RV</strong>CA Operations Support will check <strong>RV</strong>s for proper arrival date <strong>and</strong> for<br />

model year. Unauthorized early arrivals will be turned away, no<br />

exceptions. Exhibitors will display vehicles that are model year 2013 or<br />

newer, except that an exhibitor displaying 2013 model year or newer<br />

vehicles may allot up to 20% of the exhibitor’s total display area to<br />

display model year 2012 so long as the vehicle(s) are new <strong>and</strong> have not<br />

been titled. In the event that 20% of an exhibitor’s display would be less<br />

than one unit, the exhibitor may display one 2012. All 2012 units must<br />

display a P<strong>RV</strong>CA 2012 decal.<br />

2. Drivers will be directed to the wash rack located at Pole #127 for an APC<br />

wash or Pole #125 for an All Bright wash. Drivers must stay with their<br />

units during the wash procedure.<br />

3. Vehicles with Advance Staging Authorization Identification Cards will be<br />

directed to an assigned Pole area by P<strong>RV</strong>CA Operations. Advance<br />

staging does not entitle manufacturers to advance washing.<br />

4. An authorized company representative must be on-site to check in<br />

units, direct delivery personnel, accept keys, <strong>and</strong> collect <strong>and</strong> sign<br />

paperwork. This individual must remain through set-up. P<strong>RV</strong>CA will no<br />

longer perform <strong>and</strong>/or assume the responsibility for these tasks.<br />

Companies with less than ten units may secure this service from P<strong>RV</strong>CA<br />

for a fee.<br />

5. BLOCKS ARE REQUIRED UNDER ALL <strong>RV</strong> LEVLERS AND HITCHES to protect<br />

asphalt in a parked (drop) position or on display. All exhibitors must<br />

arrive prepared to place a minimum of 12”x12” 5/8 –inch plywood block<br />

under all <strong>RV</strong> levelers <strong>and</strong> hitches. Blocks may be purchased from Penn<br />

State Exposition Services on site. Failure to comply will result in a $500<br />

fine per unit <strong>and</strong> damages assessed by the GIANT Center.


6. Diesel Coaches on display must have an approved wheel chock design<br />

on a minimum of one axel.<br />

Washing – P<strong>RV</strong>CA APC wash line schedule runs September 3 through<br />

September 7. See Washing form in Forms section. Advance or staged<br />

washing may be arranged through the vendors listed within.<br />

Placement – P<strong>RV</strong>CA will deliver units to assigned blocks <strong>and</strong> jockey units<br />

into position only if a company representative is present during their movein<br />

day time-slot. P<strong>RV</strong>CA is not responsible for individual placement of units<br />

within the block. NOTE: If a forklift driver is asked to return to a display<br />

without a P<strong>RV</strong>CA spotter, P<strong>RV</strong>CA will not be responsible for damage.<br />

Vehicle Identification Cards / 2012 Decals – Final paperwork <strong>and</strong> payments<br />

are due by July 20, 2012. Upon receipt of the finalized paperwork <strong>and</strong><br />

payment, P<strong>RV</strong>CA will mail the Vehicle Identification Cards <strong>and</strong> approved<br />

2012 unit decals to the official manufacturer Show Contact on file. The<br />

Vehicle Identification Cards must be placed in the passenger side window or<br />

on the front of the vehicle to provide for instant identification. The Show<br />

Contact must forward identification cards / decals to the transporter. Units<br />

will not be allowed on-site without proper identification.<br />

Date & Time Exhibitor Schedule - Move-in date / time is on the Vehicle<br />

Identification Card. Vehicle Identification Cards are color coded by move-in<br />

day. Units arriving prior to scheduled move-in day are not allowed on<br />

property, unless they have an advance staging authorization. P<strong>RV</strong>CA forklift<br />

service is not available until September 4. Wash time is as indicated below,<br />

unless altered by APC or All-Bright for individual contracts. Booth vendor<br />

vehicle displays are listed in red. Schedule changes in blue <strong>and</strong> green.<br />

Company Move-In Date Block/Booth Wash/Move-In<br />

Process Begins<br />

Forest River Monday, September 3 514 8:00 a.m. (stage, wash)<br />

Winnebago Tuesday, September 4 508,510, 505 8:00 a.m.<br />

Gulfstream Tuesday, September 4 502 8:00 a.m.<br />

Forest River Tuesday, September 4 514 8:00 a.m. (stage, wash,<br />

place)<br />

Fleetwood Tuesday, September 4 501 10:00 a.m.<br />

New Horizon Tuesday, September 4 511 10:00 a.m.<br />

Dutchmen Tuesday, September 4 512, 513 11:00 a.m.<br />

Pleasureway Tuesday, September 4 509 3:00 p.m.<br />

Spartin Chassis Wednesday, September 5 H 8:00 a.m.<br />

Winegard Wednesday, September 5 E 8:00 a.m.<br />

Keystone Wednesday, September 5 504, 522, 541 8:00 a.m. (stage, wash)<br />

Forest River Wednesday, September 5 514 9:00 a.m. (stage, wash,<br />

place)<br />

Palomino Wednesday, September 5 515 11:00 a.m.<br />

Tiffin Wednesday, September 5 516 1:00 p.m.<br />

Thor Wednesday, September 5 517 3:00 p.m.


Countryside Ent. Thursday, September 6 J 8:00 a.m.<br />

Crossroads Thursday, September 6 518 8:00 a.m.<br />

Jayco Thursday, September 6 519 11:00 a.m.<br />

Keystone <strong>RV</strong> Thursday, September 6 504, 522, 541 1:00 p.m.<br />

(stage/wash/place)<br />

Classy Chassis Friday, September 7 G 8:00 a.m.<br />

Ford Motor Co. Friday, September 7 L 8:00 a.m.<br />

D<strong>RV</strong> Friday, September 7 525 8:00 a.m.<br />

Lance Friday, September 7 506 8:00 a.m.<br />

Nexus Friday, September 7 527 8:00 a.m.<br />

KZ Friday, September 7 524 8:00 a.m.<br />

Heartl<strong>and</strong> Friday, September 7 521, 523, 528 9:00 a.m.<br />

Roadtreck Friday, September 7 526 9:00 a.m.<br />

Haulmark Friday, September 7 537 9:00 a.m.<br />

Evergreen Friday, September 7 534, 537.5 10:00 a.m.<br />

Recreation by Design Friday, September 7 601, 602 10:00 a.m.<br />

Lifestyle Luxury Friday, September 7 538 10:00 a.m.<br />

Skyline Friday, September 7 605 11:00 a.m.<br />

Silver-Top Friday, September 7 609 11:00 a.m.<br />

________________ Friday, September 7 608 11:00 a.m.<br />

Crossroads Friday, September 7 603, 604, 606, 607 11:00 a.m.<br />

Prime Time Friday, September 7 533 11:00 a.m.<br />

Fairmont Friday, September 7 618, 619 1:00 p.m.<br />

Dutchpark Friday, September 7 612, 613, 617 1:00 p.m.<br />

Jayco Friday, September 7 610, 611, 614, 615 1:00 p.m.<br />

Cavco Friday, September 7 616 1:00 p.m.<br />

Renegade/Kibbi Friday, September 7 528.5 1:00 p.m.<br />

Showhauler Friday, September 7 530 1:00 p.m.<br />

Newmar Friday, September 7 531 1:00 p.m.<br />

Open Range Friday, September 7 544, 532 2:00 p.m.<br />

Columbia NW Friday, September 7 535 2:00 p.m.<br />

Peterson Friday, September 7 536 2:00 p.m.<br />

Leisure Travel Friday, September 7 529 2:30 p.m.<br />

Phoenix Friday, September 7 539 2:30 p.m.<br />

Coach House Friday, September 7 540 2:30 p.m.<br />

_______________ Friday, September 7 538.5 2:30 p.m.<br />

Forks Friday, September 7 542 3:00 p.m.<br />

Great West Friday, September 7 543 3:00 p.m.<br />

Monaco Friday, September 7 520 3:00 p.m.<br />

Born Free Saturday, September 8 507 Noon<br />

Walter D’Andrea BW Sunday, September 9 Z 5:00 p.m. (no later<br />

than)<br />

Progressive Ins. Monday, September 10 M 7:00 a.m.<br />

Note: Blocks purchased after June 1, with no block# listed are scheduled at 4p.m. on Friday,<br />

September 7.<br />

<strong>MOVE</strong> <strong>IN</strong> BOOTHS Industry Booth setup begins at Noon until 8 pm on Friday, September 7;<br />

8 am – 8 pm on Saturday, September 8; 8 am until 8 pm on Sunday,


September 9 <strong>and</strong> 8 am until 8:30 am on Monday, September 10. Exceptions:<br />

Displays with vehicles to include <strong>chassis</strong>, auto, trailer, <strong>and</strong> <strong>RV</strong> components<br />

have special move-in times. See Move-In <strong>RV</strong>, Chassis, Utility trailer, Truck,<br />

Auto. Any variation to this schedule must be approved by management.<br />

Public Booth setup is Tuesday, September 11, from 7 pm until 10 pm <strong>and</strong> on<br />

Wednesday, September 12, from 7 am until 8:30 am. Displays with vehicles<br />

to include <strong>chassis</strong>, auto, trailer, truck <strong>and</strong> <strong>RV</strong> components have special<br />

move-in times prior to Industry Days. See Move-In <strong>RV</strong>, Chassis, Utility<br />

Trailer, Truck.<br />

Unless inside forklift service is booked in advance via P<strong>RV</strong>CA, displays must<br />

be moved by h<strong>and</strong> or cart in <strong>and</strong> out of the Giant Center.<br />

<strong>MOVE</strong> OUT <strong>RV</strong>S<br />

<strong>MOVE</strong> OUT <strong>RV</strong>S<br />

<strong>RV</strong>s may remain in their exhibit space, until midnight Monday, September<br />

17. Units remaining after September 17 must be moved to the Auxiliary Lot<br />

“M”. Show ID must be worn by drivers at all times. All units must be<br />

removed from GIANT Center Auxiliary Lot “M” by midnight, September 19.<br />

Exhibitors are responsible to secure <strong>and</strong> remove their units in an orderly<br />

fashion. Motorized units exit first, followed by towables approximately one<br />

hour later. Tow motor operators are available to assist with difficult units.<br />

<strong>RV</strong>s not removed by midnight, September 19, are towed at the owner’s<br />

expense. Exhibitors with units remaining on GIANT Center property after<br />

the September 19 deadline will be fined $250 per day per unit by the<br />

GIANT Center, as well as be held responsible for other fines / charges<br />

incurred by P<strong>RV</strong>CA.<br />

Move Out for Change-Out of <strong>RV</strong>s – Each manufacturer show designated<br />

dealer is allowed to change-out one <strong>RV</strong> for a fee of $500 during the show.<br />

The unit must be taken out under P<strong>RV</strong>CA supervision on Friday morning of<br />

the show in a P<strong>RV</strong>CA pre-approved time slot <strong>and</strong> replaced without<br />

disturbing any other display. P<strong>RV</strong>CA will not provide any equipment for the<br />

change-out <strong>and</strong> the display must be ready by 8:30 am on Friday before<br />

show opening.<br />

<strong>MOVE</strong> OUT BOOTHS<br />

Booths shall not be dismantled during the show unless as specified or<br />

approved by Show Management at the time the contract is signed.<br />

Industry Days Only Booths - Booths will be dismantled <strong>and</strong> removed from<br />

the floor between 5 pm <strong>and</strong> 7 pm on Tuesday, September 11. Those<br />

vendors requiring more time to dismantle their displays must contact<br />

P<strong>RV</strong>CA immediately.<br />

Industry & Public or Public Only - Industry & Public <strong>and</strong>/or Public Day<br />

Exhibitors must remove their displays by midnight, Sunday, September 16.<br />

NOTE: Exhibitors electing to remain open during Public Days must do so or


e subject to a fine of 25% of the exhibit space rental. P<strong>RV</strong>CA reserves the<br />

right to hold exhibits until fines for violations are satisfied.

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