MOVE IN: RV, CHASSIS Arrival â RVs, chassis, trucks and ... - PRVCA
MOVE IN: RV, CHASSIS Arrival â RVs, chassis, trucks and ... - PRVCA
MOVE IN: RV, CHASSIS Arrival â RVs, chassis, trucks and ... - PRVCA
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<strong>MOVE</strong> <strong>IN</strong>: <strong>RV</strong>, <strong>CHASSIS</strong><br />
UTILITY TRAILER, TRUCK,<br />
AUTO<br />
<strong>Arrival</strong> – <strong>RV</strong>s, <strong>chassis</strong>, <strong>trucks</strong> <strong>and</strong> utility trailers included in display must<br />
arrive at the GIANT Center on their assigned move-in day. Recreational<br />
may begin arriving on September 4 <strong>and</strong> up until their appointed move-in<br />
Vehicle Park Trailers time.<br />
Refer to Date <strong>and</strong> Time listing. An authorized company representative must<br />
be on-site to receive all units <strong>and</strong> remain throughout the set-up. Each<br />
manufacturer<br />
must submit the “Manufacturer Move-In Form” in this manual. A copy of<br />
the Second Stage Manufacturer Certificate of Origin for each motorized unit<br />
must be provided upon check-in.<br />
Advance Staging – Early arrivals are turned away, unless advance staging<br />
arrangements are made <strong>and</strong> paid for in advance. Advance staging does not<br />
entitle manufacturers to an advance wash. See Manufacturer Advance<br />
Staging form in this manual.<br />
Any exhibitor arriving at the Show with exhibits after their assigned date<br />
may be fined 25% of the space cost <strong>and</strong> if more than one day late, will lose<br />
rights to exhibit space. P<strong>RV</strong>CA reserved the right to reassign said space.<br />
1. Units should arrive via Hersheypark Drive to Park Blvd.; bear to right.<br />
P<strong>RV</strong>CA Operations Support will check <strong>RV</strong>s for proper arrival date <strong>and</strong> for<br />
model year. Unauthorized early arrivals will be turned away, no<br />
exceptions. Exhibitors will display vehicles that are model year 2013 or<br />
newer, except that an exhibitor displaying 2013 model year or newer<br />
vehicles may allot up to 20% of the exhibitor’s total display area to<br />
display model year 2012 so long as the vehicle(s) are new <strong>and</strong> have not<br />
been titled. In the event that 20% of an exhibitor’s display would be less<br />
than one unit, the exhibitor may display one 2012. All 2012 units must<br />
display a P<strong>RV</strong>CA 2012 decal.<br />
2. Drivers will be directed to the wash rack located at Pole #127 for an APC<br />
wash or Pole #125 for an All Bright wash. Drivers must stay with their<br />
units during the wash procedure.<br />
3. Vehicles with Advance Staging Authorization Identification Cards will be<br />
directed to an assigned Pole area by P<strong>RV</strong>CA Operations. Advance<br />
staging does not entitle manufacturers to advance washing.<br />
4. An authorized company representative must be on-site to check in<br />
units, direct delivery personnel, accept keys, <strong>and</strong> collect <strong>and</strong> sign<br />
paperwork. This individual must remain through set-up. P<strong>RV</strong>CA will no<br />
longer perform <strong>and</strong>/or assume the responsibility for these tasks.<br />
Companies with less than ten units may secure this service from P<strong>RV</strong>CA<br />
for a fee.<br />
5. BLOCKS ARE REQUIRED UNDER ALL <strong>RV</strong> LEVLERS AND HITCHES to protect<br />
asphalt in a parked (drop) position or on display. All exhibitors must<br />
arrive prepared to place a minimum of 12”x12” 5/8 –inch plywood block<br />
under all <strong>RV</strong> levelers <strong>and</strong> hitches. Blocks may be purchased from Penn<br />
State Exposition Services on site. Failure to comply will result in a $500<br />
fine per unit <strong>and</strong> damages assessed by the GIANT Center.
6. Diesel Coaches on display must have an approved wheel chock design<br />
on a minimum of one axel.<br />
Washing – P<strong>RV</strong>CA APC wash line schedule runs September 3 through<br />
September 7. See Washing form in Forms section. Advance or staged<br />
washing may be arranged through the vendors listed within.<br />
Placement – P<strong>RV</strong>CA will deliver units to assigned blocks <strong>and</strong> jockey units<br />
into position only if a company representative is present during their movein<br />
day time-slot. P<strong>RV</strong>CA is not responsible for individual placement of units<br />
within the block. NOTE: If a forklift driver is asked to return to a display<br />
without a P<strong>RV</strong>CA spotter, P<strong>RV</strong>CA will not be responsible for damage.<br />
Vehicle Identification Cards / 2012 Decals – Final paperwork <strong>and</strong> payments<br />
are due by July 20, 2012. Upon receipt of the finalized paperwork <strong>and</strong><br />
payment, P<strong>RV</strong>CA will mail the Vehicle Identification Cards <strong>and</strong> approved<br />
2012 unit decals to the official manufacturer Show Contact on file. The<br />
Vehicle Identification Cards must be placed in the passenger side window or<br />
on the front of the vehicle to provide for instant identification. The Show<br />
Contact must forward identification cards / decals to the transporter. Units<br />
will not be allowed on-site without proper identification.<br />
Date & Time Exhibitor Schedule - Move-in date / time is on the Vehicle<br />
Identification Card. Vehicle Identification Cards are color coded by move-in<br />
day. Units arriving prior to scheduled move-in day are not allowed on<br />
property, unless they have an advance staging authorization. P<strong>RV</strong>CA forklift<br />
service is not available until September 4. Wash time is as indicated below,<br />
unless altered by APC or All-Bright for individual contracts. Booth vendor<br />
vehicle displays are listed in red. Schedule changes in blue <strong>and</strong> green.<br />
Company Move-In Date Block/Booth Wash/Move-In<br />
Process Begins<br />
Forest River Monday, September 3 514 8:00 a.m. (stage, wash)<br />
Winnebago Tuesday, September 4 508,510, 505 8:00 a.m.<br />
Gulfstream Tuesday, September 4 502 8:00 a.m.<br />
Forest River Tuesday, September 4 514 8:00 a.m. (stage, wash,<br />
place)<br />
Fleetwood Tuesday, September 4 501 10:00 a.m.<br />
New Horizon Tuesday, September 4 511 10:00 a.m.<br />
Dutchmen Tuesday, September 4 512, 513 11:00 a.m.<br />
Pleasureway Tuesday, September 4 509 3:00 p.m.<br />
Spartin Chassis Wednesday, September 5 H 8:00 a.m.<br />
Winegard Wednesday, September 5 E 8:00 a.m.<br />
Keystone Wednesday, September 5 504, 522, 541 8:00 a.m. (stage, wash)<br />
Forest River Wednesday, September 5 514 9:00 a.m. (stage, wash,<br />
place)<br />
Palomino Wednesday, September 5 515 11:00 a.m.<br />
Tiffin Wednesday, September 5 516 1:00 p.m.<br />
Thor Wednesday, September 5 517 3:00 p.m.
Countryside Ent. Thursday, September 6 J 8:00 a.m.<br />
Crossroads Thursday, September 6 518 8:00 a.m.<br />
Jayco Thursday, September 6 519 11:00 a.m.<br />
Keystone <strong>RV</strong> Thursday, September 6 504, 522, 541 1:00 p.m.<br />
(stage/wash/place)<br />
Classy Chassis Friday, September 7 G 8:00 a.m.<br />
Ford Motor Co. Friday, September 7 L 8:00 a.m.<br />
D<strong>RV</strong> Friday, September 7 525 8:00 a.m.<br />
Lance Friday, September 7 506 8:00 a.m.<br />
Nexus Friday, September 7 527 8:00 a.m.<br />
KZ Friday, September 7 524 8:00 a.m.<br />
Heartl<strong>and</strong> Friday, September 7 521, 523, 528 9:00 a.m.<br />
Roadtreck Friday, September 7 526 9:00 a.m.<br />
Haulmark Friday, September 7 537 9:00 a.m.<br />
Evergreen Friday, September 7 534, 537.5 10:00 a.m.<br />
Recreation by Design Friday, September 7 601, 602 10:00 a.m.<br />
Lifestyle Luxury Friday, September 7 538 10:00 a.m.<br />
Skyline Friday, September 7 605 11:00 a.m.<br />
Silver-Top Friday, September 7 609 11:00 a.m.<br />
________________ Friday, September 7 608 11:00 a.m.<br />
Crossroads Friday, September 7 603, 604, 606, 607 11:00 a.m.<br />
Prime Time Friday, September 7 533 11:00 a.m.<br />
Fairmont Friday, September 7 618, 619 1:00 p.m.<br />
Dutchpark Friday, September 7 612, 613, 617 1:00 p.m.<br />
Jayco Friday, September 7 610, 611, 614, 615 1:00 p.m.<br />
Cavco Friday, September 7 616 1:00 p.m.<br />
Renegade/Kibbi Friday, September 7 528.5 1:00 p.m.<br />
Showhauler Friday, September 7 530 1:00 p.m.<br />
Newmar Friday, September 7 531 1:00 p.m.<br />
Open Range Friday, September 7 544, 532 2:00 p.m.<br />
Columbia NW Friday, September 7 535 2:00 p.m.<br />
Peterson Friday, September 7 536 2:00 p.m.<br />
Leisure Travel Friday, September 7 529 2:30 p.m.<br />
Phoenix Friday, September 7 539 2:30 p.m.<br />
Coach House Friday, September 7 540 2:30 p.m.<br />
_______________ Friday, September 7 538.5 2:30 p.m.<br />
Forks Friday, September 7 542 3:00 p.m.<br />
Great West Friday, September 7 543 3:00 p.m.<br />
Monaco Friday, September 7 520 3:00 p.m.<br />
Born Free Saturday, September 8 507 Noon<br />
Walter D’Andrea BW Sunday, September 9 Z 5:00 p.m. (no later<br />
than)<br />
Progressive Ins. Monday, September 10 M 7:00 a.m.<br />
Note: Blocks purchased after June 1, with no block# listed are scheduled at 4p.m. on Friday,<br />
September 7.<br />
<strong>MOVE</strong> <strong>IN</strong> BOOTHS Industry Booth setup begins at Noon until 8 pm on Friday, September 7;<br />
8 am – 8 pm on Saturday, September 8; 8 am until 8 pm on Sunday,
September 9 <strong>and</strong> 8 am until 8:30 am on Monday, September 10. Exceptions:<br />
Displays with vehicles to include <strong>chassis</strong>, auto, trailer, <strong>and</strong> <strong>RV</strong> components<br />
have special move-in times. See Move-In <strong>RV</strong>, Chassis, Utility trailer, Truck,<br />
Auto. Any variation to this schedule must be approved by management.<br />
Public Booth setup is Tuesday, September 11, from 7 pm until 10 pm <strong>and</strong> on<br />
Wednesday, September 12, from 7 am until 8:30 am. Displays with vehicles<br />
to include <strong>chassis</strong>, auto, trailer, truck <strong>and</strong> <strong>RV</strong> components have special<br />
move-in times prior to Industry Days. See Move-In <strong>RV</strong>, Chassis, Utility<br />
Trailer, Truck.<br />
Unless inside forklift service is booked in advance via P<strong>RV</strong>CA, displays must<br />
be moved by h<strong>and</strong> or cart in <strong>and</strong> out of the Giant Center.<br />
<strong>MOVE</strong> OUT <strong>RV</strong>S<br />
<strong>MOVE</strong> OUT <strong>RV</strong>S<br />
<strong>RV</strong>s may remain in their exhibit space, until midnight Monday, September<br />
17. Units remaining after September 17 must be moved to the Auxiliary Lot<br />
“M”. Show ID must be worn by drivers at all times. All units must be<br />
removed from GIANT Center Auxiliary Lot “M” by midnight, September 19.<br />
Exhibitors are responsible to secure <strong>and</strong> remove their units in an orderly<br />
fashion. Motorized units exit first, followed by towables approximately one<br />
hour later. Tow motor operators are available to assist with difficult units.<br />
<strong>RV</strong>s not removed by midnight, September 19, are towed at the owner’s<br />
expense. Exhibitors with units remaining on GIANT Center property after<br />
the September 19 deadline will be fined $250 per day per unit by the<br />
GIANT Center, as well as be held responsible for other fines / charges<br />
incurred by P<strong>RV</strong>CA.<br />
Move Out for Change-Out of <strong>RV</strong>s – Each manufacturer show designated<br />
dealer is allowed to change-out one <strong>RV</strong> for a fee of $500 during the show.<br />
The unit must be taken out under P<strong>RV</strong>CA supervision on Friday morning of<br />
the show in a P<strong>RV</strong>CA pre-approved time slot <strong>and</strong> replaced without<br />
disturbing any other display. P<strong>RV</strong>CA will not provide any equipment for the<br />
change-out <strong>and</strong> the display must be ready by 8:30 am on Friday before<br />
show opening.<br />
<strong>MOVE</strong> OUT BOOTHS<br />
Booths shall not be dismantled during the show unless as specified or<br />
approved by Show Management at the time the contract is signed.<br />
Industry Days Only Booths - Booths will be dismantled <strong>and</strong> removed from<br />
the floor between 5 pm <strong>and</strong> 7 pm on Tuesday, September 11. Those<br />
vendors requiring more time to dismantle their displays must contact<br />
P<strong>RV</strong>CA immediately.<br />
Industry & Public or Public Only - Industry & Public <strong>and</strong>/or Public Day<br />
Exhibitors must remove their displays by midnight, Sunday, September 16.<br />
NOTE: Exhibitors electing to remain open during Public Days must do so or
e subject to a fine of 25% of the exhibit space rental. P<strong>RV</strong>CA reserves the<br />
right to hold exhibits until fines for violations are satisfied.