Mayors Task Force on the Environment Terms of Reference

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Mayors Task Force on the Environment Terms of Reference

MAYOR’S TASK FORCE ON THE ENVIRONMENT

TERMS OF REFERENCE

1.0 PURPOSE

To take a critical look at the history and future direction of the City of Spruce

Grove’s environmental sustainability programs/initiatives within the policy

framework provided by the City’s draft Municipal Development Plan Your Bright

Future and its current definition of community sustainability.

2.0 BACKGROUND

The past decade saw an increase in awareness and

programs/initiatives to address environmental and

other community sustainability issues in Spruce

Grove. The community’s new draft Municipal

Development Plan Your Bright Future ties these

efforts together and provides an integrated approach

to address future growth and change. Your Bright

Future also entrenches the City’s three-pronged

approach to community sustainability and commitment

to on-going monitoring within a statutory document.

The Mayor’s ong>Taskong> ong>Forceong> on the Environment complements strategic planning

efforts underway for community services and economic development. It also

reinforces the importance Council places on the environment through its 2009-

2011 Strategic Plan goal “Embracing Environmental Stewardship”.

Spruce Grove is at a crossroads in its development. This ong>Taskong> ong>Forceong> combined

with other efforts and the vision and policy framework of Your Bright Future are

an opportunity for Spruce Grove to build on its past and become a sustainable

forward looking community.

3.0 ROLE OF THE TASK FORCE

This group’s first task will be to work with Council and Administration to develop

an objective understanding of past and current sustainability initiatives/programs

in Spruce Grove and the role of Your Bright Future in moving the community

forward. The ong>Taskong> ong>Forceong> will use this knowledge to refine the City’s approach to

monitoring environmental sustainability progress and make recommendations on

future priorities for programs/initiatives and public engagement.

There is a defined project scope and timeline for this project. All work on the

project will be completed by the end of December 2010 and the project task force

will be disbanded at that time.


MAYOR’S TASK FORCE ON THE ENVIRONMENT

TERMS OF REFERENCE

The scope of work for this project is expected to:

a) Evaluate of the City’s past and current environmental sustainability efforts

including but not limited to:

Resource use and pollution

Green building and development

Alternative infrastructure

Water resources

Natural areas and parks

Public engagement and education

Information management

b) Review sustainability practices to reduce the carbon footprint of the

community

c) Provide input on the environmental sustainability targets and indicators

associated with Your Bright Future’s implementation strategy

d) Work collaboratively with Council and Administration to recommend priorities

and next steps for programs/initiatives

e) Work collaboratively with Council and Administration to recommend

strategies and public engagement priorities targeted at the broader

community

Expected milestones in the project are outlined in the table on the next page.


MAYOR’S TASK FORCE ON THE ENVIRONMENT

TERMS OF REFERENCE

PROJECT MILESTONES

TASK

TIMING

Approve Terms of Reference February 2010

Recruit and appoint ong>Taskong> ong>Forceong> members February/March 2010

Hold introductory meeting March 2010

Overview of Your Bright Future March 2010

Evaluation of past/current initiatives April 2010

Evaluation of proposed targets and indicators May 2010

Review ong>Taskong> ong>Forceong> report Table of Contents May 2010

Solicit broader public input on sustainability May/June 2010

priorities and engagement strategies (website,

Public Open House)

Identify priorities and next steps for

June 2010

sustainability initiatives/programs

Identify strategies and priorities for public June 2010

engagement in future sustainability

initiatives/programs

Prepare draft ong>Taskong> ong>Forceong> report

June - August 2010

(Administration)

Review draft ong>Taskong> ong>Forceong> report September 2010

Present draft report to Council at Committee of September 2010

the Whole Meeting

Solicit broader public input on Findings and Fall 2010

Recommendations in draft report (website,

Public Open House

Prepare ong>Taskong> ong>Forceong> Final Report Fall 2010

Review Final Report with ong>Taskong> ong>Forceong> November 2010

Present recommendations to Council November/December 2010

Debrief Project/ong>Taskong> ong>Forceong> December 2010

4.0 TASK FORCE

4.1 Membership

a) The ong>Taskong> ong>Forceong> shall consist of:

o Mayor

o One (1) alderman

o Three (3) members of the general public

o One (1) senior level high school student


MAYOR’S TASK FORCE ON THE ENVIRONMENT

TERMS OF REFERENCE

4.2 Chair

b) ong>Taskong> ong>Forceong> members shall be selected on the basis of an active

interest in and knowledge of environmental issues and strategies, a

dedication to the well-being of the City, and a willingness and ability to

communicate their ideas and experience to others.

c) The collective knowledge base and experience of prospective ong>Taskong>

ong>Forceong> members will be considered in the appointment process.

d) The Sustainability Coordinator shall serve as the staff advisor and

project manager for the ong>Taskong> ong>Forceong>.

The Mayor will serve as the ong>Taskong> ong>Forceong> Chair.

5.0 MEETINGS AND ORGANIZATION

5.1 Meetings will take place at key milestones in the project as noted in the

table in Section 3.0 above (anticipated at once per month with the

exception of July and August). Additional meetings may be required and

will be called at the discretion of the Chair in consultation with the staff

advisor.

5.2 Meetings will take place at City Hall.

5.3 Anticipated time commitment is three to five hours per month.

5.4 Administration will manage agenda development, minutes and circulation

deadlines. Agendas and minutes of previous meetings will be circulated a

maximum of five working days following meetings.

6.0 COMMUNICATIONS

The ong>Taskong> ong>Forceong> results will be presented by a member of the ong>Taskong> ong>Forceong> directly

to City Council at a public meeting.

As noted in the timeline in Section 3.0, the ong>Taskong> ong>Forceong> will host two public Open

Houses to share the findings and draft recommendations and solicit any public

input to the final report to Council. The corporate website also will be used for

this purpose. The Sustainability Coordinator will communicate ong>Taskong> ong>Forceong>

progress through customary internal communication channels and a detailed

communications plan will be developed to address how the work of this group will

be communicated to the general public.


MAYOR’S TASK FORCE ON THE ENVIRONMENT

TERMS OF REFERENCE

7.0 TASK FORCE MANAGEMENT

The Chair will manage ong>Taskong> ong>Forceong> meetings with the assistance of the staff

advisor.

The General Manager of Planning and Infrastructure will have overall

responsibility and accountability to the City Manager for all aspects pertaining to

the completion of this project and implementation of recommendations of the

ong>Taskong> ong>Forceong> as approved by City Council

Effective February 2010

(Original signed by)

____________________________

CITY MANAGER

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