Exhibit and Sponsor Prospectus - International Oil Spill Conference ...

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Exhibit and Sponsor Prospectus - International Oil Spill Conference ...

Exhibit and Sponsor

Prospectus

Prevent • Prepare • Respond • Restore

Savannah, Georgia, USA | May 5-8


TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Table of Contents

About

About the IOSC pg 2

Exhibit

Exhibit at IOSC 2014 pg 3

Exhibit Pricing pg 4

Sponsor

Sponsor at IOSC 2014 pg 5

Industry Sponsorships pg 6

››

Industry Gold Sponsor

››

Industry Silver Sponsor

Registration Materials pg 7

Sponsorships

››

Conference Bags

››

Lanyards/Badge Holders

››

ID Tags

Technology Sponsorships pg 8

››

Charging Stations

››

Mobile App

››

Internet Café/Wireless Hot Spots

Conference Giveaways pg 9

Sponsorships

››

Conference Program and

Exhibitor Directory

››

Reuseable Water Bottle

››

Pocket Guide

Luncheon and Refreshment pg 10

Sponsorships

››

Awards Luncheon

››

Conference Luncheons

››

Film Festival Refreshments

››

Refreshment and Snack Breaks

››

Water Stations

Reception Sponsorships pg 11

››

Opening Reception

››

Closing Reception and

Dinner Entertainment

››

Closing Reception

››

Closing Dinner

Golf Tournament pg 13

Sponsorships

››

Breakfast

››

Closest to the Pin

››

Longest Drive

››

Hole Sponsors

››

Hole in One

››

Beverage Sponsor

››

Prize Awards Reception

Forms

Exhibit Space Application pg 14

Exhibit Space Contract pg 16

Sponsorship Request Form pg 17


TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Play a Key Part in the World’s Largest and Most

Distinguished Oil Spill Conference.

The only chance to meet

your target audience in a

U.S.-based, international

oil spill conference.

An urgent challenge to

discuss the Gulf of Mexico

and the world community’s

needs for oil spill remediation.

A choice to join elite companies

to discuss innovations and best

practices across the spectrum

of Prevention, Preparedness,

Response and Restoration.

The International Oil Spill Conference is a unique

opportunity to extend your brand identity and market

your products and capabilities to an international

audience. Held in the United States only once every

three years, IOSC 2014 is the preeminent event in an

international series of meetings that also includes the

Spillcon conference, held in Australia, and Interspill,

held in Europe. All operate on a three-year cycle to

ensure that there is only one major international event

for the oil spill remediation industry each year.

IOSC 2014 is expected to attract over 2,000

participants from over 50 countries – participants

with whom you can make a brand impression.

Demonstrate your industry commitment to

regulators, buyers of oil spill response equipment,

oil industry representatives and spill response

organizations.

Over the course of four days you’ll have the chance

to expose your brand to members of government,

industry and non-governmental organizations from

around the world. Capture the attention of the people

you are trying to reach and place your brand before the

decision-makers to whom you market.

Photo courtesy of Savannah International Trade and Convention Center

2014 is your year to join the forum of preparedness

within the oil spill response community, the broader

field of incident management, and society as a whole.

IOSC will not be stateside again until 2017.

Become a sponsor or exhibitor at IOSC 2014.

It’s where your market meets.

International Oil Spill Conference 2014

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ABOUT EXHIBIT SPONSOR FORMS

Exhibit at IOSC 2014

What is the IOSC?

IOSC is a proven venue for industry and government

entities to work together and provides a forum for

professionals from the international community, the

private sector, government, and non-governmental

organizations.

The conference is jointly hosted by the

following organizations:

››

American Petroleum Institute (API)

››

United States Coast Guard (USCG)

››

United States Environmental Protection

Agency (USEPA)

››

International Maritime Organization (IMO)

››

International Petroleum Industry Environmental

Conservation Association (IPIECA)

››

United States National Oceanic and Atmospheric

Administration (NOAA)

››

Bureau of Safety and Environmental

Enforcement (BSEE)

Who Attends IOSC?

At past events, IOSC attracted more than 2,000 people

from 50 countries to its technical sessions and its

diverse exposition that featured more than 250 exhibits.

Participants include operating managers, safety and

security officers, regulators, plant managers, EH&S

professionals, administrators, attorneys, environmental

managers, purchasing agents, engineers, buyers,

consultants and others concerned with compliance, oil

spill response and/or cleanup.

These attendees generally fall into the

following categories:

››

Oil and shipping industries

››

Federal, state and local government agencies

››

Port organizations

››

Tug and salvage companies

››

Pollution response equipment suppliers

››

Community and public interest groups

››

Marine scientists and researchers

››

Environmental organizations

››

Response specialists

International Oil Spill Conference 2014

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ABOUT EXHIBIT SPONSOR FORMS

Who Should Exhibit at the IOSC?

Exhibiting at IOSC 2014 is a great way to maximize your exposure to your prospects or reinforce relationships with

existing companies. Exhibitors include, but are not limited to:

››

Area clean-up/restoration

››

Aviation services/surveillance

››

Bioremediation equipment or services

››

Control

››

Damage/impact assessment

››

Diving/salvage services

››

Electrical generators

››

Emergency response

››

Equipment manufacturers

››

Insurance

››

IT software and training

››

Mapping

››

Security

››

Prevention

››

Safety/health

››

Wildlife rescue

View a list of past exhibitors at www.iosc.org.

Exhibit Pricing

Space Rate: $25.00 per net square foot

(USD) for an inline booth

Corner Fee: $150.00 per corner

››

50% deposit must accompany any

application

››

Final payment must be received by

March 3, 2014

››

Applications received after March 3,

2014 must be paid in full

Representative photos – actual items may vary.

Call today to secure your exhibit space!

1-202-973-8689 • IOSCExhibits@courtesyassoc.com

Fill out the Exhibit Space Application at the end of this package.

International Oil Spill Conference 2014

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TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Sponsor at IOSC 2014!

Sponsorships are a unique and innovative way to grab the attention of IOSC 2014 attendees. There are a

wide variety of sponsorships available to meet your marketing objectives and budget!

IOSC 2014 Sponsors will be visible

to all delegates through:

››

Your corporate logo or name on the IOSC 2014

website, linking to your website.

››

Your corporate logo or name featured in the

conference program.

››

Your corporate logo on signage in the IOSC 2014

Conference registration area.

››

The opportunity to project your corporate logo onto

walls and/or large overhead screens if you sponsor a

meal function or reception.

››

The opportunity to display one key piece of your

corporate literature in the conference bag.

››

Signage at your sponsored event.

››

Other benefits as described in this package.

Opportunities include:

››

Industry Gold Sponsorship

››

Industry Silver

Sponsorship

››

Lounge/Wifi Hot Spots

››

Flash Drives

››

Luncheons

››

Onsite Refreshment

Networking Breaks

››

Program and

Exhibitor Directory

››

Pocket Guides

››

Lanyards/Badge Holders

››

ID Tags

››

Conference Bags

››

Advertising

››

Opening Reception

››

Closing Dinner

››

Closing Reception

››

Entertainment for Closing

Dinner and Reception

››

Mobile App

››

Branded Water Stations in

Exhibit Hall

››

Refillable Water Bottle in

Conference Bag

››

Charging Stations

Have an idea for a sponsorship you don’t see listed?

Contact IOSC Show Management at 1-202-973-8689 or via email at IOSCExhibits@courtesyassoc.com

to discuss details.

IOSC encourages new and unique sponsorships and we look forward to creating something for your organization.

International Oil Spill Conference 2014

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TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

The Spotlight is on You.

Get VIP treatment with a Gold or Silver Industry Sponsorship. These are available to a limited number of

companies who wish to play a significant part in IOSC 2014. Demonstrate your industry commitment to regulators,

buyers of oil spill response equipment, oil industry representatives and spill response organizations.

Industry Gold Sponsor – $40,000

As an Industry Gold Sponsor you’ll receive:

››

High profile branding right alongside the Permanent

Conference Sponsors

››

Complimentary VIP attendance at all of the receptions

and the luncheons

››

Reserved VIP table at luncheons and Gala Dinner

››

5 complimentary delegate registrations, including the

Gala Dinner

››

Complimentary 10’x10’ inline booth space

(upgrades available at an additional fee)

››

Prominent listing as a Gold Sponsor with your company

logo on IOSC website, Conference Program, Pocket

Guide, and other conference materials and signage

››

1 full page color ad in Conference Program

››

Sponsorship of golf hole (1) and foursome of golf

SPONSORS

Available

Available

Available

Industry Silver Sponsor – $30,000

As an Industry Silver Sponsor you’ll receive:

››

High profile branding right alongside the Permanent

Conference Sponsors

››

2 complimentary delegate registrations, including the

Gala Dinner

››

Complimentary 10’x10’ inline booth space

(upgrades available at an additional fee)

››

Prominent listing as a Silver Sponsor with your

company logo on the IOSC website, Conference

Program, Pocket Guide, and other conference

materials and signage

››

Half-page color ad in the Conference Program

››

Sponsorship of golf hole (1) and foursome of golf

SPONSORS

Available

Available

Available

There is no more important time than

now to become a sponsor!

Complete the Sponsorship Request Form at the end of this package.

For details on additional branding opportunities and sponsorship

promotion for these exciting opportunities please contact your IOSC

Exhibit/Sponsorship team at IOSCExhibits@courtesyassoc.com or

call 1-202-973-8689.

Representative photos – actual items may vary.

International Oil Spill Conference 2014

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ABOUT EXHIBIT SPONSOR FORMS

Get Carried Away.

Make sure your brand is in front of everyone by sponsoring a Registration item. Each and every delegate receives

these items, so you’re guaranteed to get noticed.

Conference Bags

Exclusive Sponsorship

PRICE

SOLD!

SPONSOR

Shell

Have over 2,000 delegate registration bags imprinted with

your company’s logo and the IOSC 2014 logo, ensuring

that your brand accompanies delegates throughout the

Conference. You may also have the opportunity to provide

your own delegate bag.

Lanyards/Badge Holders

Exclusive Sponsorship

PRICE

SPONSOR

$10,000 One (1) Available

Every delegate wears a badge. This is a great opportunity

to have your company’s name and logo displayed for the

duration of the Conference.

Representative photos – actual items may vary.

ID Tags

Exclusive Sponsorship

PRICE

SPONSOR

$5,000 One (1) Available

Over 2,000 laminated tags include the delegate’s business

card slot on one side and will be imprinted with your

company name and logo on the other side. Wherever they

go, your company’s name goes with them. Instant brand

recognition is yours!

Representative photos – actual items may vary.

Fill out the Sponsorship Request Form at the end of this package.

International Oil Spill Conference 2014

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TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Technology is Everywhere – Your Brand Can Be There Too!

Show your technical prowess and your commitment to superior service with a Technology Sponsorship.

Internet Café/Wireless Hot Spots

Exclusive Sponsorship

PRICE

SPONSOR

$15,000 One (1) Available

Where would we be without email or the Internet? Provide

maximum exposure to your company by sponsoring the

internet café/wifi hot spots. Your company’s name will be

featured prominently on signage as well as monitors, so

nobody gets access without going through your website

or logo on a splash page.

Representative photos – actual items may vary.

Charging Stations

Exclusive Sponsorship

Mobile App

Exclusive Sponsorship

PRICE

SPONSOR

PRICE

SPONSOR

$6,000 Several Available

$15,000 One (1) Available

Sponsor a kiosk where attendees can come and plug in

their phone. 18 charging tips allow for just about any type

of handheld device to be charged. The kiosk placement

will be in high traffic areas as determined by show

management. Included in the sponsorship are the following:

››

17” monitor to feature your video that will continuously

loop • “Top Cap” advertisement space

››

Back-Lit billboard advertisement * *Please note, multiple

kiosks can be purchased

The IOSC is going mobile!

Enhance your exhibitor listing

with your company logo.

Packages include rotating

banners, alerts that drive

attendees to your booth and

the opportunity to have your

booth highlighted on the app.

Enhance your visibility!

Complete the Sponsorship Request Form at the

end of this package.

Representative photos – actual items may vary.

International Oil Spill Conference 2014

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TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Put Your Name Out There.

From conference programs to badge holders, we have a way to put your brand in front of everyone’s

eyes and in their hands.

Conference Program and Exhibitor Directory

Exclusive Sponsorship or Shared Sponsorship

PRICE SPONSOR AD LOCATION

$4,000 One (1) Available Inside Cover

$4,000 One (1) Available Inside Back Cover

For a lasting impression that goes beyond the

Conference itself, a Conference Program and Exhibitor

Directory sponsorship will take your brand around the

world as delegates carry them back to their offices. As

an internationally recognized scientific and technical

forum, the IOSC 2014 Program grabs the attention of

the best minds in the business. Imagine your brand on

the front and back covers of the Program. In addition,

receive one full-page ad on the inside cover or inside

back cover.

Representative photos – actual items may vary.

Reusable Water Bottle

Exclusive Sponsorship

Pocket Guide

Exclusive Sponsorship or Shared Sponsorship

PRICE

SPONSOR

PRICE SPONSOR TYPE

$3,500 One (1) Available

Each attendee will receive a water

bottle with your company name,

logo and the IOSC logo on it.

Water bottles are placed in every

attendee’s conference bag. Water

stations will be conveniently located

so attendees can fill their water

bottles during refreshment breaks.

$7,500 One (1) Available Exclusive

$4,000 Two (2) Available Shared

Having your company’s name on every Pocket Guide

means you’ll get attention daily as delegates carry them

around during the Conference. Your company’s name and

logo will be prominently displayed on the front and back

covers, ensuring your brand gets noticed every time a

delegate refers to the guide.

Enhance your visibility!

Representative photos –

actual items may vary.

Complete the Sponsorship Request Form

at the end of this package.

International Oil Spill Conference 2014

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TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Eat, Drink and Be a Sponsor.

Virtually everyone stops by IOSC’s luncheon or break areas throughout the Conference, making these sponsorships

extremely popular. Relate your brand to satisfaction with one of our food and beverage sponsorships.

Awards Luncheon

Exclusive Sponsorship

PRICE SPONSOR DAY

$15,000 One (1) Available Tuesday

Tuesday, May 6

This is the premier luncheon of the Conference during

which the awards for the Film Festival are presented.

This is a full-service lunch preceded by a 30-minute preluncheon

cocktail reception for 10. You’ll be recognized in

print as well with your company logo in the menu and in

the program.

Conference Luncheons

Exclusive Sponsorship

PRICE SPONSOR DAY

$10,000 One (1) Available Wednesday

$10,000 One (1) Available Thursday

Wednesday, May 7 / Thursday, May 8

Buffet Lunch — Exhibition Hall

With good food and refreshing beverages available to

delegates and exhibitors at buffet stations strategically

positioned throughout the exhibition hall, this is a great

way to get noticed by a grateful audience. Your company

name and logo will be displayed on all the stations and

you’ll get the positive attention you deserve.

Film Festival Refreshments

Exclusive Sponsorship

PRICE SPONSOR DAY

$1,500 One (1) Available May 6

What’s a film without refreshments? Your name and logo

will be proudly displayed with the popcorn and other

refreshments.

International Oil Spill Conference 2014

Refreshment and Snack Breaks

Exclusive Sponsorship

PRICE SPONSOR DAY

$3,000 One (1) Available Tuesday A.M.

$3,000 One (1) Available Tuesday P.M.

$3,000 One (1) Available Wednesday A.M.

$3,000 One (1) Available Wednesday P.M.

$3,000 One (1) Available Thursday A.M.

Tuesday, May 6 / Wednesday, May 7 /

Thursday, May 8

Mornings: Coffee, tea, juice and pastries.

Afternoons: Coffee, tea, soft drinks, and snacks.

Your name and logo will be boldly displayed at each serving

station and in the program. Plus, you can display your

corporate literature at each station for handy reference.

Water Stations

Exclusive Sponsorship

PRICE

SPONSOR

$12,000 One (1) Available (Run of Show)

$5,000 Several Available (Daily)

Got Milk? No, but you can offer water! Multiple water

stations will be located throughout the convention center

for attendees to enjoy. Included in the sponsorship are

the following:

››

Logo displayed at water stations

››

Cups to feature your logo (show management will

produce the cups and will distribute at water stations)

These sponsorships sell out

fast, so act now!

Complete the Sponsorship Request Form at the

end of this package.

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TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Lock Your Brand to Fun and Festivities.

Get VIP treatment and make a memorable impact with an Opening Reception or Closing Ceremonies

Sponsorship. These premier events for IOSC 2014 leave a lasting impression on everyone in attendance.

Ensure your brand makes a lasting impression as well with a sponsorship.

Opening Reception

Exclusive Sponsorship

Closing Reception

Exclusive Sponsorship

PRICE

SPONSOR

PRICE

SPONSOR

$20,000 One (1) Available

SOLD!

IPIECA

As the Opening Reception Sponsor, your company logo

will be prominently displayed on signs placed at the bars

and food stations. The reception will be held in the exhibit

hall, where you become a part of the exhibition ribbon

cutting ceremony. In addition, your logo will be on all napkins

and cups. An IOSC tradition, the Opening Reception,

and in turn the sponsor, will be the talk of the Conference.

Attendees will gather for an evening of fun and networking

at a special reception area laid out by the dining hall, and

as the Exclusive Sponsor you’ll enjoy a reserved area

with the VIP guests and a reserved table at the dinner

with additional complimentary tickets for your guests.

Your logo will be prominently displayed and you’ll have

a special mention in the commemorative menu, plus a

special thank you from the emcee.

Closing Reception and Dinner Entertainment

Exclusive Sponsorship

Closing Dinner

Exclusive Sponsorship

PRICE

SPONSOR

PRICE

SPONSOR

SOLD!

OSRL

SOLD!

MSRC

The entertainment group will be “renamed” in your

company’s honor. Have your company’s name and logo

displayed on stage recognizing your company as the

Exclusive Sponsor, signage at the entrance to the event,

and the opportunity to introduce “your” musical group.

This is the PREMIER event of the Conference and as

sponsor you can put your company in the front and

center of all the action. You’ll have reserved seating at the

VIP tables and complimentary additional tickets for your

special guests. Your company name and logo will feature

heavily in the program, in the hall and on the evening’s

commemorative menu, plus you’ll have a special mention

and thanks by the emcee during the proceedings. What a

great way to be remembered at a great event!

Representative photos – actual items may vary.

Make a lasting impression!

Complete the Sponsorship Request Form

at the end of this package.

International Oil Spill Conference 2014

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ABOUT EXHIBIT SPONSOR FORMS

Tee Up Your Sponsorship at the IOSC 2014 Golf Tournament.

Following the great inaugural tournament held in

Savannah, Georgia in 2008, we’re holding the IOSC

2014 Golf Tournament in the beautiful surrounds of

Savannah again. Starting first thing Monday morning

and well before the opening events, this tournament

offers a large number of cost-effective sponsorship

opportunities to make an impression on your target

audience. Don’t miss this great opportunity to spend

time meeting with your clients and colleagues in a

relaxed atmosphere. It’s an ideal venue to network,

share ideas, and discuss the unique products and

services your company has to offer.

International Oil Spill Conference 2014

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TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Score a Hole in One With Your Customers!

What a great way to have fun and get your name and message across right at the beginning of the Conference.

Make a great impression before your competitors even wake up!

Breakfast

Exclusive Sponsorship

Hole in One

Exclusive Sponsorship

PRICE

SPONSOR

PRICE

SPONSOR

$2,500 One (1) Available

Welcome golfers with a hearty breakfast buffet as they

collect their score cards and get set for the morning. Your

company name and logo will be in the program and boldly

displayed at the buffet station.

Closest to the Pin

Exclusive Sponsorship

$1,500 One (1) Available

Imagine giving away a car or other magnificent prize.

You’ll surely be remembered for that! But don’t worry

– we’ll arrange the insurance to cover the chance that

someone does take it away!

Beverage Sponsor

Exclusive Sponsorship

PRICE

SPONSOR

PRICE

SPONSOR

$500 One (1) Available

Always a popular choice, this sponsorship gives you

recognition not only at the hole and in the program, but in

the prize that will carry your name.

Longest Drive

Exclusive Sponsorship

PRICE

Another popular choice and keenly fought over by the

long distance hitters! This sponsorship offers your

branding on the program, at the hole, and on the prize.

Hole Sponsors

Shared Sponsorship

SPONSOR

$500 One (1) Available

PRICE

SPONSOR

$1,000 Eighteen (18) Available

A very nice way of getting some recognition as each

hole carries the name and logo of a sponsor. Entry

fees for a foursome are included, making this a very

attractive opportunity.

$2,000 One (1) Available

What better way of being at the forefront of everyone’s

mind than as they quench their thirst. Your company

name and logo will be imprinted on the beverage tickets

and the beverage cart will carry your logo as well, not to

mention your branding in the program.

Prize Awards Reception

Exclusive Sponsorship

PRICE

SPONSOR

$4,500 One (1) Available

This is the time when you have everyone’s attention

and your executive stands up and hands out the prizes.

Plenty of good humor, beverages and snacks to keep

people smiling as the banter flows about spectacular

shots and missed putts. Your logo and branding on the

program along with your company and executive’s name,

plus banners at the awards ceremony mean you’ll get

the attention you seek. You’ll be seen as the main event

sponsor and will also tie your name to the good work this

tournament is doing.

If you have a special idea to enhance this event and don’t see it above please contact Judith Roos

at roos@msrc.org.

International Oil Spill Conference 2014

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ABOUT EXHIBIT SPONSOR FORMS

Exhibit Space Application

Please complete both pages of this application.

Exhibit Space Request

We request exhibit space in IOSC 2014 with our

preferences listed below.

Preferred Booth Type:

◦{

Inline ◦{

Island ◦{

Peninsula

Booth space assignments will occur May 1, 2013. Corporate

Sponsors receive first right of refusal on exhibit locations.

Space Rate:

$25.00 (USD) per net square foot

$150.00 per corner

(minimum booth space 10ft (deep) x 10ft (wide)).

››

50% deposit must accompany any application

››

Final payment must be received by March 3, 2014

››

Applications received after March 3, 2014 must submit

full payment

››

Indicate your choices (1-6), selecting several locations

throughout your desired area(s)

››

No “end caps” will be assigned

Preferred Booth Space:

Space Number(s) Size = Total Sq. ft. Cost (USD)

1. x = $

2. x = $

3. x = $

4. x = $

5. x = $

6. x = $

Description of products to be exhibited:

Page 1 of 2

Note: This copy is for reference only and is not used for any

promotional listings. Use a separate page if necessary.

Check all that apply:

◦{

Area Clean-up/Restoration

◦{

Aviation Services/

Surveillance

◦{

Bioremedial Equipment/

Services

◦{

Contingency planning

◦{

Control

◦{

Damage/Impact

Assessment

◦{

Dispersants/Spray

Systems

◦{

Diving/Salvage Services

◦{

Electrical Generators

◦{

Emergency Response

◦{

Engineer/Remediation

Services

◦{

Environmental consultants

◦{

Field Equipment/

Instrumentation

◦{

Insurance (Liability/

Pollution)

◦{

IT/Software & Training

◦{

Lightering/Salvage

◦{

Mapping

◦{

NGOs

◦{

Oil spill equipment

manufacturers

◦{

OSROs

◦{

Port Security/Safety

Services

◦{

Prevention

◦{

Protective Gear

◦{

Safety/Health

◦{

Satellite Tracking

◦{

Training (all areas)

◦{

Transport Services

◦{

Treatment

◦{

Vessels/Barges/

Work Boats

◦{

Weather Service

◦{

Wildlife Rescue/Rehab

◦{

Other

Competitive companies which you do not wish to be near:

Total Cost: x = $

The applicant agrees to accept the space assignment or reject

the space by notifying IOSC Show Management in writing within

thirty (30) days after receiving an Invoice/Confirmation.

If applicant has not rejected the space within such 30-day

period, applicant will be deemed to have accepted the space

upon, and to be bound by, the terms and conditions of this

Contract. All refunds after acceptance of this Contract are subject

to the Reduction and Cancellation clauses in the Rules and

Regulations. No exhibitor will be permitted to begin installation

unless space is paid in full.

IOSC Show Management cannot guarantee request if competitor

is assigned after this application is processed, or registers under a

different name.

Exhibitor Registration

Each 10ft x 10ft booth receives 2 full conference badges, and 2

exhibit hall only badges. Additional badges are available at the

discount rate of $850 each (up to 2). Each badge recipient must

be a direct employee of exhibiting company.

Continued on next page ›

International Oil Spill Conference 2014

www.iosc.org | 14


TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Exhibit Space Application

Please complete both pages of this application.

Company Marketing Representative

◦{

By Wire to API

Page 2 of 2

Name

Job Title

Street Address

City

State/Province

Country

Phone

Email

Total Exhibit Cost (Plus additional exhibitors if eligible):

$____________(USD)

Deposit must be based on the highest price sponsorship

requested. Application and Contract received without such

payment will not be processed nor will sponsorship assignment

be made. The balance thereof to be paid to API on or before

March 3, 2014 or sponsorship assigned shall be subject to

cancellation and/or reassignment at the option of IOSC Show

Management.

Method of Payment

◦{

By Credit Card (preferred).

Please charge the following card:

◦{

Visa

◦{

MasterCard

Card Number

Expiration Date

Print Cardholder’s Name

Cardholder’s Zip Code

Signature

◦{

By Check

Please make your check payable to the American Petroleum

Institute and indicate the following reference number on the

check to ensure payment is credited to you properly: SS-2300-

XM521-7411. U.S. currency only, drawn on a U.S. bank. Please

mail the check with your form to:

American Petroleum Institute

P.O. Box 1425

Merrifield, VA 22116-1425, USA

◦{

American Express

Please add $25.00 (USD) to cover wire transfer fees.

TD Bank

1030 15th St NW

Washington, DC 20005 USA

ABA Routing # 054001725

Credit To American Petroleum Institute

Account # 4251303172 SWIFT: NRTHUS33

Acceptance of Terms

I, the duly authorized representative of the undersigned company,

on behalf of the said company, subscribe and agree to all terms,

conditions, authorizations, and covenants obtained in this

Application and Contract for exhibit space, and the enclosed

Rules and Regulations which are a part thereof, governing IOSC

2014.

Company

Street Address

City

State/Province

Zip/Postal Code

Country

Name (Please Print)

Job Title

Phone

Fax

Email

Signature

I have read and agree to the IOSC 2014 Rules and Regulations on

the next page. Initial here: __________

Do not mark in this space. For official use only.

Space Assigned

Dimensions

Cost

PLEASE RETURN BY APRIL 15, 2014

Fax your application to 1-202-973-8716.

No cover sheet necessary.

International Oil Spill Conference 2014

www.iosc.org | 15


TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Exhibit Space Contract

Rules and Regulations

1. IOSC: As used herein, “IOSC 2014” or “Exhibition” shall refer to the IOSC 2014.

Also as used herein “exhibitor,” “applicant” and “company” shall refer to the

party submitting the Application and Contract. IOSC Show Management will

handle all pre-show and on-site-decisions and its decisions will be final.

2. Cost of Exhibit Space: See previous two pages.

3. Payments: All checks are to be made payable to: American Petroleum Institute,

P.O. Box 1425, Merrifield, VA 22116-1425, USA. Reference SS-2300-XM521-

7411(U.S. currency only, drawn on a U.S. bank) Note: A $25.00 transaction fee will

be due on each Wire Transfer received as payment, if not sent as U.S. currency.

Please add this amount to your original payment. Credit cards are also accepted

for payment.

No exhibitor admission credentials will be distributed to any company who has

not paid in full by March 3, 2014; and if any company still has not paid in full by

the time of the first date of installation, Monday, May 5, 2014, they will not be

allowed to set up their booth or receive any orders from contractors until the

account is paid in full by Cashiers or Certified Check. No personal checks or

credit cards are accepted as payment for exhibit space on-site.

4. Reduction of Exhibit Space: Reductions of size from original contracted area

will be allowed up to thirty (30) days after the receipt of the official notification of

space assignment. After that date exhibitors will be assessed a 25% fee for any

exhibit area that is reduced. This fee will be based on the amount of space to be

reduced. Based on the original location and booth area, any reduction of space

could necessitate a change in location, especially if another exhibitor is on the

“wait” list for the larger space.

5. Cancellation: An exhibitor may cancel or withdraw from the show subject to the

following conditions and restrictions:

• The exhibitor shall give IOSC Show Management notice in writing of its

intention to cancel or withdraw from the show.

• In the event the said notice is received on or before March 3, 2014, the

exhibitor shall be obligated and agrees to pay a cancellation penalty of 50%

of the contract value.

• In the event the said notice is received after March 3, 2014, the exhibitor shall

be obligated and agrees to pay 100% of the contract value.

• All refunds due will be paid to exhibitor no later than sixty (60) days after the

close of the Exhibition.

• In the event of cancellation, IOSC Show Management shall have the right to

use said space to suit its own convenience, including selling the space to

another exhibitor, without any rebate or allowance to the cancelled exhibitor.

• API and IOSC Show Management assumes no responsibility and exhibitor

waives any claims against IOSC for having included the name of the cancelled

exhibitor or description of their products in the show catalog, brochures, news

releases or other materials concerning the show.

6. Assignment of Space: Corporate sponsors will be allowed a first right of refusal

on all exhibit space. Exhibit space will then be assigned on a first-come, firstserved

basis. Whenever possible, space assignments will be made based on

the location preferences requested by the exhibitor. IOSC Show Management

reserves the right to make the final determination of all space assignments in the

best interests of the overall Exhibition.

This Agreement will not be valid unless and until signed by an officer or

representative of the Exhibiting Company on this official Space Application/

Contract and returned to IOSC Show Management.

7. Right of Refusal: IOSC Show Management reserves the right to refuse rental

of display space to any company whose display of goods, service or machinery

is not, in the opinion of IOSC Show Management, compatible with the general

character and objectives of the Exhibition.

8. Floor Plan Layout Changes: Through the floor plans sent out periodically

and the plans available through the official IOSC website, all exhibitors should

frequently review their space location and changes to neighboring booths/areas

for updates. While IOSC Show Management will send out updates to the layout,

it is the exhibitor’s responsibility to keep up with changes to their assigned area.

IOSC Show Management is anticipating alterations to the initial printed plan

and cannot be held responsible for changes which may alter a participating

exhibitor’s selection of space. If a specific exhibitor is impacted by an adjacent

major layout configuration, IOSC Show Management will notify them directly.

9. Subletting of Space: The exhibitor agrees not to assign, sublet or apportion

space or any part thereof contracted for, nor to exhibit, advertise or offer for sale

merchandise or services other than those manufactured or sold by exhibitor

company in the regular course of business. As an example: when articles are

required for the proper demonstration or operation of exhibit displays, in which

case identification of such articles shall be limited to the regular name plate,

imprint or other identification, which in standard practice appears normally on

the article. Exhibitors may not permit non-exhibiting company representatives to

work in their booths except their own dealers and representatives.

International Oil Spill Conference 2014

10. Competitors: IOSC Show Management will attempt to keep competitors no

nearer than 20 feet from the other exhibitor if requested in the original application

to exhibit, however, there is no guarantee if competitor is assigned long after

original exhibitor’s contract has been filed and reviewed.

11. Default of Occupancy: Any exhibitor failing to occupy their exhibit booth

(contracted for but not cancelled) by May 5, 2014 is obligated to pay the full cost

of such space. IOSC Show Management has the right to take possession of said

space and lease.

12.Failure to Hold Exposition: Should any contingency prevent the holding of

IOSC 2014, IOSC Show Management shall retain only such part of exhibitor’s

rental as required for expenses incurred up to the time such contingency shall

have occurred. The exhibitor waives all claims for damages. If, for any reason,

the Exhibition shall be cancelled or deferred, the exhibitor waives all claims for

damages or recovery of payments made.

13. Exhibit Hours: Exhibitors are required to keep at least one attendant in their

booth during all show hours, subject to removal of their exhibit from the show at

the company’s expense.

SHOW HOURS (Subject to Change):

Monday, May 5, 2014:

4:30 p.m. – 7:30 p.m.

Tuesday, May 6, 2014:

9:30 a.m. – 5:00 p.m.

Wednesday, May 7, 2014: 9:00 a.m. – 5:00 p.m.

Thursday, May 8, 2014: 9:00 a.m. – 2:00 p.m.

14. Exhibit Booth Displays: Please refer to the specific rules and regulations that will

be included in the Exhibitors Service Manual for all related rules and regulations

regarding heights, sightlines, demonstration areas and signage.

15. Liability, Insurance: Exhibitors shall assume, and shall indemnify, hold harmless

and defend IOSC Show Management and their respective members, officers,

directors, employees, contractors and agents (collectively “IOSC Parties”) from

and against, any and all claims, damages, liabilities, costs (including reasonable

attorneys’ fees) and expenses (collectively, “Claims”) arising out of or in any way

relating to exhibitor’s acts or omissions while a participant of IOSC 2014, including

but not limited to any Claims arising out of or in any way related to any bodily

injury or property damage caused by exhibitor’s acts or omissions. Additionally,

exhibitors hereby waive, and release IOSC Parties from, any claim against IOSC

Parties for damages or to liabilities of any kind, type or nature (including but

not limited to any damage to property or business or injury to persons) arising

out of or in any way relating to the Exhibition, except to the extent caused by an

IOSC Party’s gross negligence or willful misconduct. In no event shall exhibitor

be entitled to claim, and exhibitor hereby waives the right to claim, any special,

consequential, indirect or punitive damages arising out of or relating to this

Application and Contract of IOSC 2014.

16. Personal Property: Exhibitor acknowledges that any/all property of exhibitor,

including any personal properties of individuals, are the sole responsibility of such

Exhibitor/Participant and IOSC Show Management will not assume any liability

for such properties in the event of fire, theft, mysterious disappearance or any

loss of physical damage or any indirect damage as a result thereof. Participation

attendance of the Exhibition will acknowledge the acceptance of all terms and

conditions stated herein.

17. Additional Insurance: Additional insurance requirements, minimum coverage

and liability clauses will be contained in the complete Rules and Regulations

document which will be a part of the IOSC Exhibitors Service Manual, which Rules

and Regulations are incorporated herein and are a part of this Application and

Contract.

18. Children: Conference Sponsor(s) and Management forbid all children under the

age of 18 years (including infants and strollers) to be brought onto the exposition

floor prior to, during or after set-up/dismantle hours and all show hours.

19. General Requirements: All matters and questions covered in the “Rules

and Regulations” may be amended at any time by IOSC Show Management. Such

amendments or additions shall be equally binding on all parties affected by this

original “Rules and Regulations.”

Representative’s Name (Please Print)

Representative’s Signature

Date Signed

PLEASE RETURN BY APRIL 15, 2014

Fax your application to 1-202-973-8716.

No cover sheet necessary.

www.iosc.org | 16


TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Sponsorship Request Form

Page 1 of 2

Company Information

Company

Street Address

City

State/Province

Zip/Postal Code

Country

Phone

Fax

Email

◦{

By Wire to API

Please add $25.00 (USD) to cover wire transfer fees.

TD Bank

1030 15th St NW

Washington, DC 20005 USA

ABA Routing # 054001725

Credit To American Petroleum Institute

Account # 4251303172 SWIFT: NRTHUS33

Please select the opportunities your company

wishes to sponsor.

Companies will be provided benefits as outlined in the

Sponsorship Package. You will be contacted to confirm

your sponsorship.

Complimentary Registrant

Name

Phone

Fax

Email

Method of Payment

◦{

By Credit Card Please charge the following card:

◦{

VISA

◦{

MasterCard

Card Number

Expiration Date

Print Cardholder’s Name

Cardholder’s Zip Code

Signature

◦{

By Check

◦{

American Express

Please make your check payable to the American Petroleum

Institute and indicate the following reference number on

the check to ensure payment is credited to you properly:

SS-2300-XM521-7411. U.S. currency only, drawn on a

U.S. bank. Please mail the check with your form to:

American Petroleum Institute

P.O. Box 1425

Merrifield, VA 22116-1425, USA

◦{

Industry Gold Sponsorship

◦{

Industry Silver Sponsorship

◦{

Conference Bags

◦{

ID Tags

◦{

Internet Café/Wireless

Hotspots

◦{

Mobile App

◦{

Charging Stations

◦{

Awards Luncheon

◦{

Conference Luncheon

Wednesday

◦{

Conference Luncheon

Thursday

◦{

Refreshment Break

Tuesday Morning

◦{

Refreshment Break

Tuesday Afternoon

◦{

Refreshment Break

Wednesday Morning

◦{

Refreshment Break

Wednesday Afternoon

◦{

Refreshment Break

Thursday Morning

◦{

Film Festival Refreshments

◦{

Program and Exhibitor

Directory, Inside Cover

◦{

Program and Exhibitor

Directory, Inside Back Cover

◦{

Lanyards/Badge Holders

◦{

Reusable Water Bottle

◦{

Pocket Guide

◦{

Water Stations

◦{

Opening Reception

◦{

Closing Reception and

Dinner Entertainment

◦{

Closing Reception

◦{

Closing Dinner

Golf Tournament

◦{

Breakfast

◦{

Closest to the Pin

◦{

Longest Drive

◦{

Hole Sponsors / Foursome

◦{

Hole in One

◦{

Beverage Sponsor

◦{

Prize Awards Reception

Continued on next page ›

International Oil Spill Conference 2014

www.iosc.org | 17


TABLE OF CONTENTS

ABOUT EXHIBIT SPONSOR FORMS

Sponsorship Request Form Page 2 of 2

Is there something we have not thought of that may be of particular

interest and benefit to your company? Please let us know

by contacting:

Hannah Buccholz or Bobbie Chandler

IOSC Sponsorship Managers

Phone: 1-202-973-8689

Email: IOSCExhibits@courtesyassoc.com

Total Sponsorship Cost

$____________(USD)

Exhibitor Agreement

We plan to attend the event indicated below, and would like to

participate as a sponsor. We agree to abide by the following

conditions and procedures and will brief our representatives

accordingly:

IOSC 2014

May 5-8, 2014

1. Printed Program Notation: Per individual sponsorship

benefits as indicated, an acknowledgment of the level of

support, item, or event sponsored will be made in the final

printed program. The exact wording will be at the discretion of

Show Management.

2. Registration Signage: Per individual sponsorship benefits as

indicated, Show Management will create prominent signage

or other forms of recognition that feature the company name

and/or logo of the sponsor. The exact wording and type of

recognition will be at the discretion of Show Management.

3. Liability and Security: Each sponsor must make provisions for

the safeguarding of its goods, materials, equipment and display

at all times. Neither API, IOSC, nor the Savannah Convention

Center, nor their officers, representatives nor employees will be

responsible for any destruction, damage, theft or loss to the

sponsor’s property.

4. Indemnification: The sponsor assumes entire responsibility

and hereby agrees to protect, indemnify, defend, save and hold

harmless API, IOSC, nor the Savannah Convention Center,

and their employees and agents against all claims, losses and

damages to persons or property, governmental charges or

fines, and reasonable attorney’s fees arising out of or caused

by sponsor’s participation.

International Oil Spill Conference 2014

5. Insurance: The sponsor/exhibitor acknowledges that API,

IOSC, and the Savannah Convention Center do not maintain

insurance covering sponsor property and that it is the sole

responsibility of sponsors and exhibitors to obtain business

interruption and property damage insurance covering such

losses by sponsor.

6. Event Cancellation: If unusual circumstances prevail and the

event is cancelled, a full refund of the sponsor fee will be made

within thirty (30) days of the cancellation. Sponsor waives all

claims that may be made against API, IOSC, its employees,

agents and assigns, except the right to a refund of the sponsor

fee.

7. Cancellation: Sponsors may cancel their obligation up to

March 3, 2014. However, 50% of the fee is non-refundable.

Notice of cancellation must be submitted in writing.

Send to:

Hannah Buchholz or Bobbie Chandler

IOSC Sponsorship Managers

2025 M Street, N.W.

Washington, DC 20036

Phone: 1-202-973-8689

IOSCExhibits@courtesyassoc.com

www.ioscexhibits.com

8. Assignment: Neither Show Management nor the sponsor may

assign their rights under this Agreement without the express

written consent of all the parties.

Name (Please Print)

Company

Job Title

Signature

PLEASE RETURN BY APRIL 15, 2014

Fax your application to 1-202-973-8716.

No cover sheet necessary.

www.iosc.org | 18


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API GIS Creative: 2012-178 | 02.13 | PDF

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