Guidance on Renewing your Registration - Home Page

Landlord Registration
<strong>Guidance</strong> on Renewing your Registration
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When an application for landlord registration is approved by a local authority it is valid for three
years. If a landlord is still letting then they should apply to renew their registration prior to the expiry
date being reached.
The renewals process has now started for some local authorities. Fife Council’s first application is due
for renewal in September 2010. There will be on-going information provided and discussions with
landlords/agents prior to this date, to keep everyone fully informed.
The legislation governing landlord registration is the Antisocial Behaviour etc (Scotland) Act 2004 (part
8). This requires all landlords to be registered with their local authority. Section 84(6) specifies that
registration will expire after three years, beginning with the day on which the entry is made (the date
of approval). Landlords who are still letting when their registration expires are legally required to make
an application for renewal.
When should I renew my registration?
The Landlord Registration Team will notify landlord/agents 3 months prior to the expiry of the
application to allow a reasonable period of time to submit a renewal application. A further reminder
will be issued after the expiry date. The second reminder will warn that if an application is not make
within 14 days, the late application fee of £110 may be added to the registration fee.
How much does it cost?
Landlords who are renewing are required to pay a £55.00 registration fee and £11.00 for each let
property which is listed on their registration at the time of renewal. Payment must be made at the
time of application. There are a number of discounts and you may be entitled to if you fall into any
of the following categories – HMO landlord, Joint Owner, Charitable Organisation, Landlord with
registrations in more than one local authority.
How do I renew my registration?
Landlords can apply to renew their registration online at www.landlordregistrationscotland.gov.
uk up to 3 months before their current registration expires. A paper renewal application can also
be obtained by contacting a member of the landlord registration team on 01592 583397 or email
renewals.registration@fife.gov.uk. See “Getting Started” on page 5 for help with renewing online.
Landlords who renew online do not need to re-enter all their registration details. You are required to
check all the details currently held about you and your let properties and if necessary, correct and
amend your registration property portfolio.
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Why am I being asked to renew if I have never registered before?
If you held an HMO Licence on or after 30th April 2006, or have had a licence granted since that
date, you may not have done anything to apply for landlord registration. This is because both you
and your HMO properties could have been entered onto the register by us on your behalf. This
process is called HMO ‘passporting’. This would also happen if you were an agent of HMO property.
It is however your responsibility to keep both your HMO and Landlord Registration records up to date
and ensure that your landlord registration is renewed when it falls due. As before, HMO licensed
properties will have no fee to pay but you must check your entry on the register and make
any adjustments.
In a number of cases joint owners of let properties were not approved at the same time. Additionally,
in some cases we were not notified that there was a joint owner until some time after the lead owner
had applied. In these cases the renewal date may be different, however the majority of lead and
joint owners in Fife will have the same renewal date. Both lead and joint owners must renew their
registration prior to their own expiry date.
What if I don’t renew my registration?
If a registration expires and is not renewed then the landlord will be considered to be no longer
registered. If the landlord continues to let they will be doing so illegally. It is a criminal offence for
a landlord to let property without being registered or not having submitted a valid application for
registration or renewal.
What if I am no longer a landlord/agent acting on behalf of a landlord?
If you are no longer letting property or no longer act as an agent then you can delete your own
registration online. To do this you should access your current registration, delete the properties which
are no longer let and then delete your registration if required. Landlords who remove properties that
they no longer own from their registration will allow prospective new landlords the ability to register
properties without any delay. If there was a joint owner in respect of any of the let properties and they
are also no longer a landlord, please ask them to delete their registrations or to contact us confirming
this in writing so that we can arrange for their entries to be updated or deleted as appropriate.
You can inform us by email or letter that you are no longer a landlord or agent so that your details can
be removed from the register of landlords. This will ensure that we do not take enforcement action
against you. We cannot assume that you are no longer a landlord or agent because we have not
heard from you.
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The Landlord Registration Team will be happy to provide advice on the renewal process or other
matters in relation to your registration and can be contacted on 01592 583397 or email renewals.
registration@fife.gov.uk .
'
If
you cannot remember some of the information we ask you or you
want to discuss the application further, just call the Private Landlord
team on 01592 583397
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How to renew your application online
Getting Started
Go to www.landlordregistrationscotland.gov.uk and log into your registration
If your registration is due for renewal you will see the note ‘Confirm your details before renewing’
should be displayed in red on your registration.
You are legally required to register each let property as soon as it is advertised for let. You may add
this property now. You will be charged a fee for the registration of this property. You must then
resubmit your application and pay to renew your registration.
You will find in this guidance a detailed selection of key screen pages with instructions to assist you
with renewing your landlord registration application. We trust that this will be a practical guide for
landlords who are renewing for the first time.
Registration ‘Home Page’ - Select ‘Confirm my details’
‘Confirm your details before renewing’ should be displayed in red
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Your details
Check your personal details
To make change click ‘Amend’
• Work through all of your personal details
• Check these are correct
• If you need to make any changes, unlock your details and update as required
• Continue through each screen making any other changes as required until you return to the home
page
• The “confirm your details before renewing” message should no longer be visible
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Property Address
Check the details of each let property by clicking on each property address
• Go through your let property details
• Check these are correct
• If you need to make any changes, unlock your details and update as required
• Continue through each screen making any other changes as required until you have checked all
your let properties and returned to the home page
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Submit application
Submit your application
To complete the application, select submit
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Declaration
Please tick the Declaration box and select continue
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Payment of fees
To create a valid application you must pay the registration fees
• Select next – this will take you to the Worldpay online payment system
• Make payment online using debit or credit card
Please note that Visa Electron is not currently accepted
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Renewal Completed - Print this page for your records
• Please print this page as proof of payment
• You should also receive an e-mail confirmation from Worldpay that payment has been received
• You have now completed the renewals process.
• Your renewal will be checked by a member of the landlord registration team. When your renewal
has been approved you will receive a letter advising you of this. This will be sent after the expiry
date and will confirm the date that your next renewal is due.
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The information included in this
publication can be made available
in any language, large print, Braille,
audio CD/tape and British Sign
Language interpretation on request by
calling 08451 55 55 00.
Calls cost 3p to 7p per minute from a
UK landline. Mobile rates may vary.
Design: Housing and Neighbourhour Services May 2011
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