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REQUEST FOR PROPOSAL - Louisiana Department of Insurance

REQUEST FOR PROPOSAL - Louisiana Department of Insurance

Table

Table of Contents 1.0 GENERAL INFORMATION ....................................................................................................... 5 1.1 Purpose .................................................................................................................................. 5 1.2 Background ........................................................................................................................... 5 1.3 Scope of Services .................................................................................................................. 5 1.4 Goals and Objectives ............................................................................................................ 5 2.0 ADMINISTRATIVE INFORMATION ........................................................................................ 6 2.1 Period of Agreement ............................................................................................................. 6 2.2 Pre-proposal Conference ....................................................................................................... 6 2.3 Proposer Inquiry Periods....................................................................................................... 6 2.4 Definitions............................................................................................................................. 7 2.5 Calendar of Events ................................................................................................................ 8 2.6 Proposal Guarantee (if required) ........................................................................................... 8 2.7 Performance Bond ................................................................................................................ 8 2.8 Evaluation and Selection ....................................................................................................... 9 2.9 Notice of Intent to Award ..................................................................................................... 9 2.10 Debriefings .......................................................................................................................... 9 2.11Indemnification and Limitation of Liability ...................................................................... 10 2.12 Fidelity Bond Requirements ............................................................................................. 11 2.13 Payment for Services ........................................................................................................ 11 2.14 Termination ....................................................................................................................... 11 2.15 Assignment ....................................................................................................................... 12 2.16 No Guarantee of Quantities .............................................................................................. 12 2.17 Audit of Records ............................................................................................................... 12 2.18 Civil Rights Compliance ................................................................................................... 12 2.19 Record Retention .............................................................................................................. 12 2.20 Record Ownership ............................................................................................................ 12 2.21 Content of Contract/ Order of Precedence ........................................................................ 13 2.22 Contract Changes .............................................................................................................. 13 2.23 Substitution of Personnel .................................................................................................. 13 2.24 Governing Law ................................................................................................................. 13 2.25 Claims or Controversies .................................................................................................... 13 2.26 Proposer’s Certification of OMB A-133 Compliance ...................................................... 13 2.27 Deliverables ...................................................................................................................... 13 2.28 Location ............................................................................................................................ 14 2

3.0 PROPOSAL INFORMATION ............................................................................................... 14 3.1 Proposer Qualifications and Experience: ............................................................................ 14 3.2 Determination of Responsibility ......................................................................................... 15 3.2.1 Right to Prohibit Award ............................................................................................... 15 3.3 RFP Addenda .................................................................................................................. 15 3.4 Waiver of Administrative Informalities .............................................................................. 15 3.5 Proposal Rejection/RFP Cancellation ................................................................................. 15 3.6 Withdrawal of Proposal ...................................................................................................... 16 3.7 Subcontracting Information ................................................................................................ 16 3.8 Ownership of Proposal ........................................................................................................ 16 3.9 Proprietary Information ...................................................................................................... 16 3.10 Cost of Preparing Proposals .............................................................................................. 16 3.11 Errors and Omissions in Proposal ..................................................................................... 16 3.12 Contract Award and Execution ......................................................................................... 16 3.13 Code of Ethics ................................................................................................................... 17 4.0 RESPONSE INSTRUCTIONS ............................................................................................... 18 4.1 Proposal Submission ........................................................................................................... 18 4.2 Proposal Format .................................................................................................................. 18 4.2.1 Cover Letter ..................................................................................................................... 18 4.2.2 Table of Contents: ........................................................................................................ 19 4.2.3 Proposer Qualifications and Experience: ..................................................................... 19 4.3 Proposal Elements:.............................................................................................................. 20 4.4 Certification Statement: .................................................................................................... 20 4.5 Innovative Concepts: ...................................................................................................... 20 4.6 Number of Response Copies : ............................................................................................. 20 4.7 Legibility/Clarity................................................................................................................. 20 4.8 Confidential Information, Trade Secrets, and Proprietary Information .............................. 20 5.0 PROPOSAL ELEMENTS: ..................................................................................................... 21 5.1 Executive Summary ............................................................................................................ 21 5.2 Corporate Background and Experience .............................................................................. 22 5.3 Proposed Project Staff ......................................................................................................... 22 5.4 Approach and Methodology ............................................................................................... 22 5.5 Financial .............................................................................................................................. 23 5.6 Technical ............................................................................................................................. 23 5.7 Price Schedule ..................................................................................................................... 23 5.8 Administrative Information ................................................................................................ 24 3

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