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REQUEST FOR PROPOSAL - Louisiana Department of Insurance

REQUEST FOR PROPOSAL - Louisiana Department of Insurance

2.5 Calendar

2.5 Calendar of Events Event Date Advertise RFP, Post in LAPAC and mail public announcements May 21, 2012 Deadline for receiving proposer inquiries May 29, 2012 Issue responses to proposer inquiries June 1, 2012 Proposal submission deadline (by 4 P.M. CDT) June 20, 2012 Expected Contract Award Date June 27, 2012 NOTE: The State of Louisiana reserves the right to amend and/or change this schedule of RFP activities, as it deems necessary. 2.6 Proposal Guarantee (if required) Not Required for this RFP. 2.7 Performance Bond The successful proposer shall be required to provide within 10 days of the approval of the contract by the Office of Contractual Review, a performance (surety) bond equal to ten percent (10%) of the contracted price to insure the successful performance under the terms and conditions of the contract negotiated between the successful proposer and the State. Any performance bond furnished shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to 10 percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is authorized to write surety bonds. No surety or insurance company shall write a performance bond which is in excess of the amount indicated as approved by the U.S. Department of the Treasury Financial Management Service list or by a Louisiana domiciled insurance company with an A-rating by A.M. Best up to a limit of 10 percent of policyholders' surplus as shown by A.M. Best; companies authorized by this Paragraph who are not on the treasury list shall not write a performance bond when the penalty exceeds 15 percent of its capital and surplus, such capital and surplus being the amount by which the company's assets exceed its liabilities as reflected by the most recent financial statements filed by the company with the Department of Insurance. In lieu of a Performance Bond, Contractor may provide and maintain in force for the term of this Agreement an irrevocable standby letter or letters of credit equal to ten percent (10%) of the contracted price. The letter of credit shall provide that the State may draw upon the letter of credit upon the State determination of a Default. Failure to replace the letter of credit with 8

another letter of credit or acceptable performance guarantee (or provide evidence satisfactory to State of renewability of the existing letter of credit) at least 90 days prior to the expiration of an existing letter of credit shall, among other Defaults, constitute a Default for which the State may draw upon that existing letter of credit. Upon such a draw for non-replacement or upon receipt of amounts from a surety resulting from Contractor's failure to procure, maintain and/or replace the letter of credit or other performance guarantee, the State shall place the proceeds of that draw or payment in a separate fund. That fund shall constitute a guarantee fund, the amounts in which may be used by the State to compensate for any damages (including liquidated damages) and other losses, costs or expenses resulting from any other Default. 2.8 Evaluation and Selection All responses received as a result of this RFP are subject to evaluation by the Department’s Evaluation Committee for the purpose of selecting the Proposer with whom the State shall contract. To evaluate all proposals, a committee whose members have expertise in various areas has been selected. This committee will determine which proposals are reasonably susceptible of being selected for award. If required, written or oral discussions may be conducted with any or all of the Proposers to make this determination. Written recommendation for award shall be made to the Commissioner of Insurance for the Proposer whose proposal, conforming to the RFP, will be the most advantageous to the State of Louisiana, price and other factors considered. The committee may reject any or all proposals if none is considered in the best interest of the State. The committee will use consensus scoring to determine the final score. 2.9 Notice of Intent to Award Upon agency’s recommendation for award, LDI will issue a “Notice of Intent to Award” letter to the apparent successful Proposer. A contract shall be completed and signed by all parties concerned on or before the date indicated in the “Schedule of Events.” If this date is not met, through no fault of the State, the State may elect to cancel the Notice of Intent to Award letter and make the award to the next most advantageous Proposer. LDI will also notify all unsuccessful Proposers as to the outcome of the evaluation process. The evaluation factors and points awarded to each proposer may be sent to all interested parties after the “Notice of Intent to Award” letter has been issued. 2.10 Debriefings Debriefings may be scheduled by the participating Proposers after the “Letter of Regret” has been issued by scheduling an appointment with the Department of Insurance. Contact may be made by phone at (225) 342-1004 or E-mail to rtrogolo@ldi.la.gov No debriefing can be scheduled during the protest period. 9

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