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Academic Calendar 2012-13

Academic Calendar 2012-13

Chapter 2 2-CO-OPERATIVE

Chapter 2 2-CO-OPERATIVE EDUCATION • Although every effort is made by the Co-op and Career Services Office to facilitate work term placements, there is no guarantee that all co-op students will be placed in any given term. During any given term, the number of eligible students may exceed the number of available positions. Each employer decides upon the student(s) to be hired, and the process can be quite competitive; academic performance, attitude, potential, and general maturity may influence an employer’s decision. • During the work term students are expected to concentrate on work, not study. Students may enrol in one 3-credit academic course or equivalent during a work term. This 3-credit course is not to occur during your expected hours of co-op employment. Any student requesting an exception to this limit must obtain approval from the Registrar. Before granting such a request, the Registrar will typically consult with the employer, the Academic Dean, and the course instructors involved. Students should make the co-op position offered to them a priority, and should not take on other commitments that may interfere with work performance. • A student accepting a position with an employer is committed to return to that employer for at least a second work term. Failure to return for a second term when the employer requests one will result in a work term failure, unless written permission is obtained from Career Services. In some cases work terms may be arranged with no expectation of a second term; students will usually know when applying that a position is likely to be limited to a single term. WORK TERM EVALUATION: • Co-op students are required to submit a final work term reflection report for each work term they have secured. Due dates and consequences for late reports will be determined by the Co-op and Career Services Advisor. Employers may require additional reports as part of the duties of the position. • Generally, the evaluation of the work term reflection report is conducted by the Co-op and Career Services Advisor. The reports are graded on a Pass/Fail basis. • Work term placements are graded on a Pass/Fail basis. To pass, students must receive a pass on the work term reflection report. Additionally, the employer evaluation will also be taken into account. • An unsatisfactory work term reflection report may be upgraded for re-evaluation, subject to deadlines set by the Co-op and Career Services Advisor. Unsatisfactory reports that have not been resubmitted and judged acceptable will result in a “failed work term” entry on the Co-operative Education Student Record, and the student will usually be required to withdraw from the co-op program. • Work-term evaluations completed by the employer form a part of the permanent record for each student. Career Services will issue the evaluations directly to the employer, who will return the form directly to Career Services. Students are required to review this evaluation prior to its submission to Career Services. Academic Requirement To graduate with a Co-operative Education certificate, students must pass COOP0101 and successfully complete 3 work terms. One work term must be completed during the academic school year. List of required courses with course credits Students enrolled in the co-operative education program will be required to complete the following courses: COOP 0101 (career skills course) COOP 0201 (first four-month work term placement) COOP 0202 (second four-month work term placement) COOP 0301 (third four-month work term placement) List of Acceptable Options Students may pursue an 8-12 month work term placement rather than the traditional four-month work term placement at the discretion of the employer. An eight-month work term will be considered equivalent to two four-month work term placements. For registration purposes, students will have to enrol each semester in the necessary COOP course. For example if a student’s first placement was an 8-month placement beginning in September, the student would enrol in COOP 0201 for the fall term and COOP 0202 for the winter term. FAILURE OF WORK TERM: Final grades for co-op work terms are recorded as pass/fail. For failures, reasons for the mark will be given to the student. Examples include: • Failure to report to an employer • Leaving an employer without prior approval from the Co-op and Career Services Advisor • Dismissal from a co-op position with cause • Unsatisfactory performance during a work term • Failure to submit a satisfactory final work term report The entry of “failed work term” may be appealed through normal university appeal channels. Students should attempt to resolve matters through discussion with Co-op and Career Services before initiating appeals. CO-OP GRADUATION REQUIREMENTS: Upon graduation, students who have successfully completed all the requirements listed below will receive a Co-operative Education certificate in addition to their academic diploma. To earn a Co-operative Education certificate students must: • Complete all the academic requirements for their degree • Meet, or have been officially exempted from, all requirements for admission into the Algoma University Co-operative Education Program. • Complete 10 co-op credits (COOP 0101 plus 3 successful work terms). • Indicate “co-op” on the Request for Graduation form and submit to the Office of the Registrar at least four months prior to graduation. • To graduate with a Co-operative Education certificate, a student’s total work experience must be of a significant duration (typically, at least 30% of the time spent in academic study must be dedicated to work term experience). Under exceptional circumstances, a student may not complete the full number of required work terms; other students may be granted advanced admission to the co-op program. In such cases, students may apply to the Registrar for a one work term reduction under the co-op graduation requirements. Upon review, the Academic Dean will have the final authority to accept or deny such an application. 16 ALGOMA UNIVERSITY

Chapter 2 FINANCIAL AID OFFICE Financial Aid and Awards: Nicole Muskaluk, B.B.A. (Hons), Ext. 4219 Scholarship and Awards Officer: Ivana Bruni, B.B.A. (Hons), Ext. 4710 The Financial Aid Office at Algoma University administers the Ontario Student Assistance Program, Bursaries, Awards, Scholarships, and other financial assistance programs available to students at Algoma University. Financial assistance is available to eligible students from a variety of sources and is based on demonstrated unmet need as well as academic standing. The Financial Aid Office provides assistance with applications for various forms of student financial aid including OSAP and its various programs, scholarships, awards, bursaries, as well as work-study programs. The Financial Aid Office also provides information to students regarding budgeting, money management and other types of student financial assistance available. ONTARIO STUDENT ASSISTANCE PROGRAM (OSAP) The purpose of OSAP is to help supplement, not to replace, the financial resources that a student and his/her family are expected to contribute towards the costs of post-secondary education. OSAP assistance is based on financial need as determined by OSAP through the application and assessment process. Educational costs (such as tuition fees, books and supplies, basic living expenses), and the resources OSAP expects students (and their family, if applicable) to contribute, are taken into consideration. Assistance from OSAP can come in the form of one or more of the following: Canada Student Loan (Part-time and Full-time) Ontario Student Loan Canada Student Grants (Part-time and Full-time) Ontario Access Grants Ontario Distance Grants Ontario Student Opportunity Grant Student Access Guarantee Ontario Tuition Grants All students are eligible to apply for OSAP, however not all students are eligible to receive funding through OSAP. The application can be found on the OSAP website with all required documentation submitted to the Financial Aid Office by the deadlines. Any information provided on your OSAP application is subject to verification and audit by the Ministry of Training, Colleges and Universities. It is recommended that students complete the application process at least two months in advance of their intended study period start date. OTHER STUDENT ASSISTANCE PROGRAMS Applications for other programs not included in the OSAP application process are available through the Financial Aid Office: • Ontario Special Bursary Program (OSBP) for students studying at 20 to 59 percent of a full course load and are unable to study on a full-time basis, or for students taking English for Academic Purposes. • Bursary for Students with Disabilities (BSWD) for full-time and part-time students with either permanent or temporary disabilities who have disability-related educational costs. • Canada Student Grant for Persons with Permanent Disabilities (CSG-PD) for full-time and part-time students with permanent disabilities who have disability-related educational costs. • Summer Employment Program for students interested in working full-time between academic terms. • Exceptional Expense Bursary for students that have exhausted other financial assistance programs and still have a demonstrated unmet need. • Child Care Bursaries for married/common-law or sole support parents with child care costs for three or more children. • First Generation Bursary for first generation students with demonstrated financial need. A first generation student is defined as a student whose parents have not participated in postsecondary studies. • Aboriginal Postsecondary Education and Training Bursary for Aboriginal students studying on a full or part-time basis with demonstrated financial need. • Continuation of Interest-Free Status for students who are currently enrolled full-time and not receiving OSAP aid for their current study period, and want to keep their prior student loans interest free. • Work-Study Programs offer students with a financial need the opportunity to work on-campus part-time during their studies. Contact the Financial Aid Office for more information. You may also visit the Algoma U Financial Aid website ( current-students/financial-aid-office/overview) or the OSAP website ( SCHOLARSHIPS, AWARDS, AND BURSARIES THE UNIVERSITY RESERVES THE RIGHT TO AMEND THE NAMES, TERMS, VALUES, AND AVAILABILITY OF AWARDS AFTER THE PUBLICATION OF THIS CALENDAR. PAYMENT OF AWARDS IS SUBJECT TO THE AVAILABILITY OF FUNDS. Algoma U is able to offer a substantial award program to newlyadmitted and continuing students. For most entrance awards, all students are automatically considered, subject to those conditions specified in section A, below. Returning students must apply to be eligible for upper-year (“in-course”) awards (see sections B and C, below) or bursaries (section D). Application forms are available at the Scholarship & Awards Office. Algoma U reserves the right to withhold any award for which, in any given year, no qualified applicant is found. 2-FINANCIAL AID OFFICE ALGOMA UNIVERSITY 17

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