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3 years ago

Interoffice Memorandum - Bar-kulan

Interoffice Memorandum - Bar-kulan

Interoffice Memorandum -

United Nations Support Office for AMISOM (UNSOA) THIS POSITION IS OPEN TO SOMALI NATIONALS ONLY THIS IS A NATIONAL POST AND DOES NOT HAVE INTERNATIONAL BENEFITS United Nations Core Values: Integrity, Professionalism, Respect for Diversity DEADLINE FOR APPLICATIONS: 23 May 2013 DATE OF ISSUANCE: 24 April 2013 FUNCTIONAL TITLE: SECTIONS UNIT: LOCATION: VACANCY ANNOUNCEMENT NUMBER: Telephone Billing/Office Assistant CITS Mogadishu UNSOA/CITS/001/2013 DUTIES AND RESPONSIBILITIES Under the overall supervision of the head of the Telephone Billing Unit, the incumbent will be responsible for the following duties: Issuing/cancelling of pin codes using specific software Maintains all Communication Equipment stored in Telephone Billing; preparing the equipment for issuance whenever required; Issuing mobiles /satellite phones -and sim cards, inspects incoming items,considering future usage of them. Maintains accurate records of issuances/returns. Processing data relating to the telephone charges into a database system; Periodicaly making analysis of expenditures/recoveries of all Commercial Communications Services; Designs and develops spreadsheet reports and databases using various software platforms in accordance with instructions received from supervisor. Assist in the process of billing users for ICT services The incumbent will prepare and consolidate the staff members' telephone bills, assist with monthly statement of the various telephone service charges to be sent to the Finance Section; ensure a proper system of record for the telephone charges made and to implement a good filing system manually and electronically; Assist in the tracking of commercial ICT services procured for the Mission and their timely payment. Prepares Telephone accounts statement of personal calls made by staff, for MSA/VLA/ recovery action submission to Finance office. Reviews claims and reports Provides advice and guidelines to staff, with respect to guidelines, administrative instructions and procedures. UNSOA -c/o UNON P.O. Box 67578-00200 Nairobi Kenya

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