(11-2:30pm) Minimum 25 guests - Beach Grove Golf Club

Beach Grove Golf Club 

2012/13 Catering Package 

Banquets, Meetings & Weddings 

Beach Grove Golf Club | 604.943.1164 | 5946 12th Ave., Tsawwassen BC, V4L 1C7 | catering@beachgrovegolf.com

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“A Hidden Gem In Sunny 

Tsawwassen” 

Thank you for considering Beach Grove Golf Club as the host 

venue for your special event. With our outstanding clubhouse 

services, we are confident that your dream event can be a reality. 

Beach Grove is located in sunny Tsawwassen and within easy driving distance from locations 

throughout the lower mainland and Vancouver Island. Our clubhouse, built in 1999, offers over 

27,000 sq. /ft. of designer slate, rock and rich woodwork. Our catering facility can serve up to 180 

guests for a seated lunch or dinner or 200 to 300 for a cocktail reception. In addition to the gorgeous 

inside surroundings and furnishings we also offer expansive decks, both on the upper and 

lower levels, which showcase the beautiful vistas of the golf course and surrounding ocean setting. 

At Beach Grove we are driven to provide our members and guests the highest 

possible hospitality standards. Our culinary team is committed to providing 

the freshest ingredients all beautifully prepared and presented to your 

guests. This catering package is designed to enable you to plan a successful 

event at one of BC’s premiere private golf clubs. Together we will design an 

event that meets your goals while exceeding the expectations of your guests. 

After reviewing the package please feel free to contact myself at your convenience to discuss the 

availability of dates and to answer any questions that you may have. 

Sincerely, 

April Gladman 

Catering & Events Manager 

Direct: 604.943.1164 

catering@beachgrovegolf.co 

*This 2012/13 Catering Package is valid only until the release of the 2013 Catering 


Catering & Wedding Services 

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BEACH GROVE GOLF CLUB COMPLIMENTARY OFFERINGS 

GUEST TABLES: 

Ivory table linen 

Round mirrors to enhance your centerpiece 

Votive candle holders and tea lights 

Table number stands 

Ivory linen napkins 

Cutlery, plate ware and glassware 

Ivory skirting for your head table 

Ivory skirted gift table, DJ table, cake table, guest book table, etc. 

EQUIPMENT AND SERVICES: 

Podium and cordless microphone 

Satellite background music 

Easels for seating charts and pictures 

Outdoor patio and furniture 

Free parking for your guests 

Beautiful outside areas for photos 

Looking for dance 

lessons? 

Call and ask for our in 

house professionals 

rates. They offer anything from Waltz, 

Rumba, Tango, Cha Cha, Fox Trot and 

much more. 

ADDITIONAL SERVICES: 

Ice Carvings from $250.00 

Cake cutting and service 

$2.50/guest 

LCD projector $75.00 

(includes screen rental) 

Projection Screen $25.00 

Lap top $25.00 

Wireless Microphone $15.00 

Wooden Dance Floor $100.00 


Room Rates 

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THE LIBRARY - $150.00 

The Library is a beautiful recently redecorated room with warm 

wood paneling, rich woodwork, and high ceilings. It is suitable for 

a sit-down meeting or dinner for up to 36 guests. It can include a 

comfortable furnished seating area in front of the copper fireplace. 

The private deck with cozy patio furniture boasts views of Boundary 

Bay and Mount Baker. 

THE BANQUET ROOM - $300.00 

This room is the largest single hospitality space available for use at Beach Grove Golf Club. It is suitable 

for a dinner/dance for up to 60 guests or a seated dinner for up to 90 guests. A private bar is located inside 

and the room opens onto a large patio with spectacular views of the golf course. 

THE BANQUET ROOM/DINING ROOM - $400.00 

Partition walls can be opened between the Banquet Room and the Dining Room to create a space suitable 

for dinner and dance for up to 120 guests or a sit-down dinner for up to 150 guests. This is our most 

popular banquet facility. It includes the private bar located inside the banquet room and also opens to the 

spacious patio overlooking the immaculate golf course. 

THE ENTIRE FRONT OF THE CLUBHOUSE - $600.00 

For a larger group it is possible to open all partition walls so that the banquet room, dining room and the 

member’s mixed grill can be enjoyed as one large space. This area would be suitable for dinner/dance for 

up to 180 guests, sit-down dinner for 200 or a cocktail reception for up to 300 guests. It has a beautiful 

fireplace and opens on to a large patio with spectacular views of the golf course. You also have 2 full service 

beverage stations available. 

Renting the entire front of the clubhouse requires approval from our Board of Directors 

CEREMONY FEE 

All outside ceremonies will be subject to a $200 location rental 

fee. Inside ceremonies are available for groups of 90 or less for 

a $500 service charge. If an intermission is planned to take 

place during your ceremony and reception please see our catering 

manager for appetizer & beverage packages or a full list of 

destinations your guest may enjoy in the surrounding area. 

MEMBER FUNCTIONS 

If you are a member of Beach Grove Golf Club or an immediately family member of someone who is, please 

contact the Catering department for your member room rates. 


Floor Plans 

Library Banquet Room Dining Room Banquet/Dining Room Entire Front of House 

Dimensions 34x21 40x39 26x20 60x~39 95x~32 

Square Feet 714 1560 520 2080 2980 

Boardroom 24 36 20 NA NA 

U- shape 25 40 22 NA NA 

Classroom 20 40 NA 96 100 

Theatre Style 50 120 40 240 300 

Banquets Style 36 90 24 150 200 

Dine & Dance NA 60 NA 120 180 

Reception 45 120 30 220 300 

Sponsored Rate $150 $300 $75 $400 $600 

Member Rate $75 $150 $35 $200 $300 

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Banquet table dimensions: (for linen ordering) 

Banquet Rounds: 29” x 66” x 66” 

Aluminum Large Rounds (3): 29” x 30” x 96” 

Rectangle Banquet Table: 8’x2.6’ or 6’x2.6’ 

Round Wood Tables: 36” x 36” x 29” 

Rectangle Wood Table: 28” x 36”x 29” Ivory linen options: 

Square Wood Table: 36” x 36” x 29” 71 x 71; 53 x 188; 90-90 


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Morning Receptions 

COFFEE BREAK 

Freshly Brewed… 

Coffee Thermos (10 cups) $22.50 

50 cup urn $100 

100 cup urn $125.00 

Assorted Teas 

ASSORTED BEVERAGES 

$1.85/bag 

Bottled juice $3.50 

Jug of juice $19.95 

Bottled water $2.50 

Pellegrino $3.50/$8.00 

600ml Pop $2.50 

FRESH FRUIT 

Assorted whole fresh fruit 

(apples, bananas, oranges) $1.50 

Sliced fresh fruit platter 

FRESH FROM THE BAKERY 

Muffins $2.50 

Mini Muffins $1.25 

Scones $2.50 

Mini Scones $1.25 

Mini Croissants $1.25 

Gourmet Cookies $2.00 

Mini Cookies $1.00 

Assorted Squares $2.50 

Banana Loaf $2.50 

Cinnamon Buns $3.00 

$5.00/guest 

Prices are subject to 

18% Gratuity & taxes 


Breakfast Buffet Selections 

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CONTINENTAL GOLFER - $12.50 

(Minimum 20 guests) 

Chilled juices 

Muffins, croissants & scones 

Butter & fruit preserves 

Seasonal fresh fruit platter 

Freshly brewed regular & decaffeinated coffee 

Traditional & herbal tea 

CLUB BREAKFAST - $20.00 


BREAKFAST ADD-ONS 

(per guest) 


Assorted cereals, 

Assorted fresh mini breakfast pastries Granola & milk $2.50 

Bacon & sausage Buttermilk pancakes $3.25 

Hashed brown potatoes French toast $3.25 

Scrambled eggs Waffles $ 3 . 2 5 

Seasonal fresh fruit platter Hot oatmeal, milk & brown sugar $3.00 


Traditional & herbal tea BEACH GROVE BREAKFAST - $20.00 



Eggs Benedict or Eggs Florentine 

Hashed brown potatoes 

Fresh fruit salad 






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All Day Meeting Package 

INCLUDES ALL BELOW - $45.00 

Continental Breakfast 

Fresh orange juice 

Assorted fresh mini breakfast pastries 

Seasonal fresh fruit platter 


Traditional herbal tea 

Coffee Break 

Assorted cookies 

Selection of bottled juice and pop 



Lunch 

Soup of the day (1 selection) 

Selection of delicious sandwiches 

Field greens, house-made vinaigrette 

Relishes platter 

Fresh crudités vegetables with herb dip 



Coffee Break 

Assorted dessert squares 

Selection of bottled juice and pop 






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Lunch Buffet Selections 

EXPRESS - $21.00 

(Minimum 25 guests) 

Soup of the day (1 selection) 

Selection of delicious sandwiches 







PREMIUM SANDWICHES - $23.00 

(Minimum 25 guests) 

Soup of the day (2 selections) 

Selection of specialty sandwiches 





Seasonal fruit platter 






Premium Luncheon Buffet 

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(11-2:30pm) Minimum 25 guests 

TO START 

Fresh bread & butter 


Seasonal pasta salad 

Greek salad tomato tower 

Rice pilaf 

Seasonal vegetables 

All lunch buffets include freshly brewed regular & decaffeinated coffee as well as traditional 

and herbal teas. 

HOT ENTRÉES 

Butter Chicken 

Served over rice with grilled naan bread 

Sundried Tomato Greek Chicken 

Olives, basil, and feta cheese 

Lasagna Bolognese 

CHOOSE 2 HOT ENTREES - $33 

CHOOSE 3 HOT ENTREES - $36 

Savory meat sauce, three types of cheese, spinach 

Ginger Beef & Broccoli Stir-fry 

Quick seared marinated beef, crispy broccoli, ginger, soy 

Prawn Chow Mein 

Julienne vegetables, ginger, tossed in a light Asian sauce 

Grilled Vegetable Cannelloni 

In a tomato basil sauce, topped with mozzarella 

LUNCHEON DESSERT PRESENTATION 




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Complete Plate Service Luncheon 

(11-2:30pm) Minimum 25 guests 

Please choose one item from each category to complete your plated luncheon. 

All guests are to have the same starter, entree, and dessert. 

$29.00 

All lunch buffets include freshly brewed regular & decaffeinated coffee as well as traditional 

and herbal teas. 

TO START 

Gourmet seasonal field greens, house-made vinaigrette 

Potato leek bisque, herb crème fraiche 

Classic Caesar salad 

HOT ENTRÉES 

Char Grilled 6oz Top Sirloin Steak 

Mushroom demi glace, roasted nugget potatoes, seasonal vegetables 

West Coast Wild Salmon (current run) 

Citrus butter, roasted nugget potatoes, seasonal vegetables 

Cajun Seared Chicken Breast 

Lime-coriander drizzle, roasted nugget potatoes, seasonal vegetables 

Baked Bolognese Beef Lasagna 

Garlic toast 

DESSERTS 

Banana Cake with Chocolate Ganache and Pecans 

Lemon Meringue Tartlette 

Cheesecake with Berries 




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Complete Premiere Plated Dinners 

Minimum 20 guests 

Please choose one item from each category to complete your plated dinner. 

All guests are to have the same starter, entree, and dessert. 

$47.00 

All dinners include fresh bread & butter, freshly brewed regular & decaffeinated coffee 

TO START 

and traditional & herbal tea. 

Gourmet seasonal field greens 

Seasonal fruit, chef’s house-made 

Vinaigrette 

Hearts of Romaine Caesar Salad 

House-made Caesar drizzle, 

Croutons, parmesan, fresh lemon 

Forest Mushroom Bisque 

Chive crème fraiche & crostini 

HOT ENTRÉES 

Slow Roasted Prime Rib 

Roasted new potato, seasonal 

vegetables, Yorkshire pudding, au jus 

Miso Glazed Halibut 

Roasted new potato, seasonal vegetables 

Greek Style Free Range 

Chicken Breast 

Roasted new potato, seasonal 

vegetables 

DESSERTS 

Banana Cake with Chocolate Ganache and Pecans 

Lemon Meringue Tarlette 

Cheesecake with Fresh Berries 




Club Deluxe Dinner Buffet 


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TO START 

Fresh Rolls & Butter 

Greek Spinach Salad 

Herbs, balsamic reduction, olive oil 

Pasta Salad 

Vegetables, light creamy dressing 

Herb 7 Grain Rice & Quinoa Salad 

Herbs, peppers, sun-dried tomatoes 

Field Greens 

Chef’s choice vinaigrette 

CHOOSE 2 HOT ENTRÉES - $47 

CHOOSE 3 HOT ENTRÉES - $50 

Chicken Seafood Pasta 

Indian Butter Chicken Wild Salmon Lasagna Bolognese 

Mussels in a 

Savory meat sauce, three 

Beach Grove Chicken saffron cream sauce types of cheese, 

Grilled chicken with 

spinach 

Cremini mushrooms and Pacific Ling Cod 

Cambazola cheese Citrus Buerre Blanc, Grilled Vegetable 

Cannelloni 

Prosciutto Wrapped 

Char-grilled seasonal 

Chicken in a stewed tomato Halibut Cheeks vegetables, spinach, 

Olive sauce With langoustino ricotta, parmesan, 

house-made tomato sauce 

Leek and Mascarpone 

Risotto 

Continued on next page…. 


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Club Deluxe Dinner Buffet 

Continued… 

CHOOSE ANY ONE POTATO DISH 

Roast potatoes, Scallop Potatoes, or Red Smashed Potatoes 

Buffet also includes farm fresh vegetables and a rice pilaf 

CARVING STATION (choose one of the following) 

Roasted Baron of Beef, au jus 

Stuffed Roast Pork Loin, cherries and goat cheese 

Slow Roasted Leg of Spring Lamb, rosemary scented jus 

DESSERT PRESENTATION 

Including cakes, cheesecakes, assorted squares, and sliced fresh fruit 

Freshly brewed regular & decaffeinated coffee and herbal & traditional teas 




Bridal Buffet 


$59.00 

CHILLED BUFFET 

Fresh Rolls & Butter 

Poached Tiger Prawns 

Classic cocktail sauce, fresh lemon 

The Classic Caesar Salad 

Fresh romaine lettuce, croutons, 

parmesan cheese, house-made dressing 

HOT ENTRÉES 

Prosciutto Wrapped Breast of Chicken 

Asparagus, brie cheese, chicken jus 

Caprese Salad 

Fresh tomatoes, bocconcini, basil 

Char-Grilled Mediterranean 

Balsamic Vinaigrette 

Seasonal Field Greens 

House-made vinaigrette 

Scallops & Prawn Saffron Cream 

Hints of shallots, tomato, and chardonnay 

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Plus your choice of one of the following two entrees: 

West Coast Wild Salmon Roulades 

Halibut Cheeks 

Spinach, roasted red peppers, citrus beurre blanc 

In a langoustino 

CHOOSE ANY ONE POTATO DISH 

Roast potatoes, Scallop Potatoes, or Red Smashed Potatoes 

Buffet also includes farm fresh vegetables and a seven grain rice pilaf 

CARVERY STATION 

Roasted Prime Rib Eye of Beef, au jus, Yorkshire pudding 

DESSERT PRESENTATION 

An array of premium layer cakes, torts and cheesecakes, assorted pastries, fresh fruit presentation, 

imported and domestic cheese 

Freshly brewed regular & decaffeinated coffee and herbal & traditional teas 




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Celebrations 

CELEBRATION OF LIFE PACKAGE #1 - $21.00/GUEST 

Finger Sandwiches (3/guest) 

Relishes 

Fresh crudités vegetable medley and herb dip 

Roasted red pepper artichoke dip, tortilla chips 

Assorted mini squares & fresh cookies 

Fresh sliced fruit platter 

Coffee & tea 

CELEBRATION OF LIFE PACKAGE #2 - $30.00/GUEST 

Finger Sandwiches (2/guest) 

Open faced sandwiches 

Relishes 

Fresh crudités vegetable medley and herb dip 

Fresh sliced fruit platter 

Roasted red pepper artichoke dip, tortilla chips 

Domestic cheese presentation, water biscuits 

Poached & smoked seafood mirror, cocktail sauce, lemon 

Assorted squares & fresh cookies 

Coffee & tea 




Cocktail Receptions 

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HOT HORS D’OEUVRES 

- $30.00/DOZEN 

(Minimum two dozen of each variety) 

Puff pastry spanakopita parcels 

Vegetarian spring rolls 

Hot lime chicken skewers 

Smoked tomato gin soup shooters 

Bacon wrapped scallops 

Dukkah crusted lamb skewers 

Pulled pork mini tostados 

Mushroom & goat cheese quiche 

Mozzarella prosciutto and pesto toastinis 

Chefs select seasonal hot hors d’oeuvres 

COLD CANAPÉS - $30.00/DOZEN 


Chilled tiger prawn cucumber boats 

Carmelized apple and brie wrapped in proscuitto 

Smoked salmon tartar with beluga lentils 

Seared scallop spoons with black garlic, bacon 

and basil cream 

Dungeness crab brushetta 

Bocconcini tomato basil skewers 

Coriander, sesame and lime tuna skewers 

Rare seared peppercorn beef & onion chutney 

Chefs select seasonal canapés 




Cocktail Receptions 

Continued… 

PASSED DESSERTS - $28.00/dozen 


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Chocolate dipped strawberries 

Pomegranate truffle Lollipops 

Macaroon snowballs 

Chocolate covered cheesecake lollipops 

Mini Chocolate cupcakes with mascarpone berry whip 

Banana coconut cookies with maple Cream cheese icing 

White chocolate cranberry truffles with pistachios 

CHEF’S SUGGESTIONS… 

A general guide to hors d’oeuvres: 

3-4 pieces/guest 

Short reception, dinner to follow immediately 


Longer reception, dinner to follow later 


Reception or light dinner 


Dinner 




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Reception Platters & Trays 

Platters 

CARVING STATION 

(Served with sliced fresh rolls, mayonnaise, and mustard) 

Prices are based on $8.00 per person (minimum 50 people) 

Whole Virginia Style Ham, mustard, pickles 

Carved Baron of Beef, condiments 

Roasted Turkey Breast, cranberry sauce, mayonnaise 



25 people 50 people 100 people 

Imported & Domestic cheese platter, fresh fruit garnish, assorted crackers 

Seasonal sliced fresh fruit platter 

Basket of fresh vegetables with creamy herb dip 

$150.00 $300.00 $600.00 

$125.00 $250.00 $500.00 

$50.00 $100.00 $200.00 

Assorted cocktail sandwiches on a variety of breads with relishes (3 pieces/person) 


Selection of deli meats with rolls, pickles, olives, onions, mayonnaise & mustard 

$130.00 $260.00 $520.00 

Chilled poached prawns, cocktail sauce, lemon wedges (2 prawns/person) 

$150.00 $300.00 $600.00 

West coast salmon presentation: Indian candy, smoked salmon, chilled 

poached salmon, fresh herbs, olive oil, lemon 

Warm brie wreath with apple cranberry chutney, candied nuts 

$170.00 $340.00 $680.00 



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BAR SERVICES 

BAR SERVICES PACKAGES 

HOSTED BAR 

The host agrees to pay for drinks according to their individual prices, based on consumption 

CASH BAR 

Guests purchase individual drinks that they order at the bar. All listed beverages will be 

available 

TICKETED BAR 

Guests will be provided with drink tickets. The host agrees to pay for any tickets redeemed 

at the bar according to the price of each drink 

SUBSIDIZED BAR PACKAGE 

Your guests pay a set price per beverage and the host pays the balance 

BAR OPTIONS 

PUNCHES 

Non-Alcoholic Punch............................................................................ $50 gallon 

Champagne Punch or 

Alcoholic Punch with your choice of Vodka, Gin, or Rum .................... $100 gallon 

*one gallon serves approximately 30 glasses* 

ALCOHOLIC BEVERAGES 

Highballs .................................................................................................... $5.36 

Cocktails .................................................................................................... $6.25 

Domestic Beer: Bottle & Draft ..................................................................... $5.36 

Craft & Import: Bottle & Draft ..................................................................... $6.25 

Ciders (Apple, Peach & Pear) ....................................................................... $5.36 

House Wine by the Glass ............................................................................ $6.25 

NON-ALCOHOLIC BEVERAGES 

Fountain Soft Drinks & Juice ....................................................................... $3.00 

Bottled Water/Pop ...................................................................................... $2.50 

Bottled Minute Maid Juices.......................................................................... $3.50 

San Pellegrino 250ml .................................................................................. $3.50 

San Pellegrino 1L ........................................................................................ $8.00 




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BANQUET WINE PRICING 

SPARKLING WINE 

Codorniu Brut | Spain 

Cristalino Cava Brut | Spain 

Polo Club Blanc de Blancs | France 

WHITE WINE 

Danzante Pinot Grigio | Italy 

Argento Pinot Grigio | Argentina 

Peller Estates Pinot Gris | British Columbia 

Cedar Creek Pinot Gris | British Columbia 

Beach House Sauvignon Blanc | South Africa 

Canepa Reserva Privada Sauvignon Blanc | Chile 

Cottesbrook Sauvignon Blanc | New Zealand 

Hardy Varietal Range Chardonnay | Australia 

Finca La Chamiza Chardonnay | Argentina 

Fetzer Valley Oaks Chardonnay | California 

Round Hill Chardonnay | California 

Bottle Tree Semillon/Chardonnay | Australia 

RED WINE 

Leon de Tarapaca Merlot | Chile 

Peller Estates Family Series Merlot | British Columbia 

Cedar Creek Merlot Cabernet| British Columbia 

Argento Malbec | Argentina 

Finca La Chamiza Malbec | Argentina 

Morse Code Shiraz | Australia 

Razor’s Edge Shiraz | Australia 

Bottle Tree Shiraz/Cabernet | Australia 

Canepa Reserva Privada Cabernet Sauvignon | Chile 

Fetzer Valley Oaks Cabernet Sauvignon | California 

Round Hill Cabernet Sauvignon | California 

Rutini Trumpeter Cabernet Sauvignon | Argentina 

All selected wines for our catering list are $30. 

We would be happy to accommodate any request(s) that may not be found on this list. 

Contact April Gladman at catering@beachgrovegolf.com for more information and pricing. 

Please allow 2-3 weeks for delivery. 




Adhering to Club Policy 

The use of cellular phones for verbal communication and use of laptop computers are not permitted 

in any of the public dining areas, including the Bistro. A house phone is available for your use 

in the phone room on the upper floor of the clubhouse. 

The following apparel is not allowed anywhere on the premises: Golf shoes in the upstairs areas, 

clothing items that are ripped, torn, stained or acid-washed, all headgear, including hats and visors 

in the upstairs areas. 

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These policies are also in effect during any other visits to the clubhouse to setup, takedown, or 

plan your event. 

The management and staff of Beach Grove Golf Club are empowered by the Board of Directors 

to enforce these Rules of Conduct as well as Dress Code. Anyone found contravening 

these rules will be refused entry or asked to leave the clubhouse. 

We thank you for your cooperation in passing this information on to your guests to avoid 

any confusion. 

Booking Guidelines 

Once you have decided to hold your private or corporate event at Beach Grove Golf Club, we offer 

you the following guidelines: 

1. Secure a date for the event: In order to do this, we require a signed contract and a non 

refundable minimum deposit of $1000.00. Functions will not be secured until the deposit 

and signed contract are received. Payment can be made via cash, debit, or cheque. 

2. Decide on food and/or beverage requirements for this event: All food and beverage 

charges are subject to applicable taxes and service charges. Please be advised all taxes are 

calculated on top of the gratuity as this is a mandatory service charge. Final menu selection 

must be arranged with the Catering Office no later than 14 days prior to the event date. If 

menu selections are not confirmed within these 14 days, a 5% service charge will be applied. 

3. Guarantee the number of guests attending the event: The minimum guarantee of attendees 

is required no later than 7 days prior to the event date as well as 75% payment of the 

estimated final bill. Payment can be made via cash, debit, or cheque. Credit cards will not 

be accepted. The actual charge for the event will be the minimum number guaranteed or 

the actual number of guests, whichever is higher. If a guaranteed number is not received, 

the contracted expected number will be the amount billed. 

4. Final payment: Final payment becomes due immediately following your event. Invoices will 

be issued (either via email, mail or both) no later than the end of the calendar month on 

which your event was held and you will have 30 days to complete payment before interest is 

charged. Late payments are subject to a 2% per month interest charge. Payment can be 

made via cash, debit, or cheque. Credit cards will not be accepted. 


Terms & Conditions 

23 

DEPOSITS 

A confirmation non-refundable or transferable deposit of $1500.00 is required to confirm 

booking of the event. The date requested will not be finalized until the deposit and 

contract are received. A further deposit of $1500.00 is required one calendar month before 

the event. Payment can be made via cash, debit, or cheque. Upon signature of the 

contract and receipt of this deposit, the event shall be considered confirmed. All costs 

associated with the function including extraordinary clean up or damage is the responsibility 

of the organizer or member and will be applied to the final bill. 

CONFIRMATIONS 

A guaranteed number of guests is required 7 business days prior to your event. The 

guaranteed number is not subject to reduction. On the day of an event, a headcount will 

be conducted. If there is a discrepancy in the number of guests attending, we shall 

deem the larger number correct. 

MENU SELECTION 

All catering services, including food and beverage, must be provided by B.G.C.C. Exceptions 

may apply to services that the club cannot offer. These services may be subject to 

a surcharge. One menu selection is required for all guests. Limited dietary substitutions 

may be made upon prior requests. These requests must be forwarded to the catering 

department no later than one-week before the event. Final menu selection must be arranged 

with the catering office no later than 7 days prior to the event date. The substitution 

of wedding cakes for desserts included in our catering menu is only permitted for 

specialty cakes purchases from a reputable business. Homemade desserts or pastries 

are strictly prohibited due to health and safety regulations. B.G.G.C. will provide food 

for the guaranteed number of guests plus 10% up to the maximum seating capacity of 

the room. All prices are subject to change up to 90 days before the actual event. 

PAYMENT TERMS 

A minimum guarantee of attendees and 75% payment of the estimated final bill is required 

one week before the event. The actual charge for the event will be the minimum 

number guaranteed or the actual number of guests, whichever is greater. Final payment 

becomes due immediately following the event. Invoices will be issued (either via email, 

mail or both) no later than the end of the calendar month on which your event was held 

and you will have 30 days to complete payment before interest is charged. Late payments 

are subject to a 2% per month interest charge. Payment can be made via cash, 

debit, or cheque. Credit cards will not be accepted. 

*This 2012/13 Catering Package is valid only until the release of the 2013 Catering. 


24 


Continued… 

SERVICE CHARGE & TERMS 

All services are subject to applicable taxes unless otherwise stated. All food and beverage 

is subject to an 18% service charge. 12% HST Tax applies to all food, beverages, 

liquor, services, service charges and room rental(s) until April 1, 2013 were taxes will 

change to 5% GST on Food & Beverage and 15% tax for liquor. 

ALCOHOLIC BEVERAGES 

All alcoholic beverages are to be supplied by the B.G.G.C. All corkage events are subject 

to a $15 per bottle service charge plus applicable tax. This complies with British 

Columbia Liquor Laws stating that beverages are now approved to be brought into a licensed 

establishment. 

CASH & HOST BARS 

A bartender fee of $20.00 per hour will apply (minimum of 4 hours) to any bar setup 

with sales of less than $500.00, where applicable. 

HEALTH REGULATIONS 

Health regulations and the Provincial Liquor Act prohibit the removal of food or alcohol 

during or after a function by the organizer or guests. 

FUNCTION ROOM 

B.G.G.C. reserves the right to provide an alternate function space that is best suited for 

the group should the number of guests differ from the contracted number. 

DECORATING 

The B.G.G.C. catering department must approve any signage or decorations before they 

are displayed. The use of nails, tacks or any other damaging hanging device is strictly 

prohibited as is the use of confetti. A $200.00 charge will be levied for the cleanup of 

any confetti or confetti-like decorations. Please be advised that the times designated 

on your contract are politely enforced. All decorations and decorators must be vacated 

no later than one hour past the designated end time. A surcharge of $200.00 for every 

hour, or portion thereof, past the designated time will be charged. If staff is required 

to remove chair covers following an event, a surcharge of $1.00 per chair will be applied. 

B.G.G.C. reserves the right to charge accordingly for any broken items or damages 

to the clubhouse. B.G.G.C. is not responsible for any decorations/items left behind 

following an event. Please also note any items left behind one week following the 

event will be disposed of. 

INSURANCE 

Event hosts are strongly encouraged to carry liability insurance. 



25 

Continued… 

MUSIC 

The Society of Composers, Authors and Music Publishers of Canada (SOCAN) levy a fee 

along with a Re:Sound licensing charge applicable to all functions using music for entertainment 

purpose. All entertainment for the purpose of dancing is subject to a one time 

S.O.C.A.N. (Society of Composers, Authors and Music Publishers of Canada) charge of 

$59.17 and $29.56 without dancing (plus GST). Resound charges an additional of 

$26.63. The appropriate charges will be applied to the final bill. 

SMOKING 

Please be advised smoking is strictly prohibited inside the clubhouse and on all of our 

upstairs patios. 

COURSE ACCESS 

Access to any parts of the Club or its golf grounds not previously arranged with the Catering 

Department is strictly prohibited. In a case where permission has been granted 

by the Catering Department, access is provided only when supervised by Clubhouse 

staff. 

LIABILITY 

B.G.G.C. reserves the right to inspect and monitor all functions and to discontinue service 

to some or all guests in the event of the violation of B.G.G.C. polices or Provincials 

Laws. B.G.G.C. will not accept responsibility for items brought on to B.G.G.C. property 

or for any items left behind following the event. Personal effects must be removed at 

the end of each event unless prior arrangements have been made with the Catering Office. 

Items left on B.G.G.C. property are at the owner’s risk. 

ON SITE CEREMONIES 

All outside ceremonies will be subject to a $200 location rental fee. Inside ceremonies 

are available for groups of 90 or less for a $500 service charge. If an intermission is 

planned to take place during your ceremony and reception please see our catering manager 

for appetizer & beverage packages or a full list of destinations your guests may enjoy 

in the surrounding area. 

CLOSURE HOURS 

Our clubhouse bar is closed at 1am due to our liquor licensing . We encourage guest to 

begin to organize safe rides home at this time. Your decorating team may begin tear 

down and packing up of all outside décor items for departure. All guests are to be 

vacated with clean up teams finished by 2am. One of our staff members will then lock 

up the building. Additional charges will be incurred up to $250/hr. for events extending 

past this time. 


. Catering Contract 

26 

ACKNOWLEDGEMENT (all areas must be completed) 

I have read and agree to all Terms & Conditions of the Beach Grove Golf Club 

Catering Contract. I agree to the use of my credit card as required for payment 

of my account at Beach Grove Golf Club. 

______________________________________________________________________________ 

Guest(s) Name 

______________________________________________________________________________ 

Guest(s) Signature 

______________________________________________________________________________ 

Credit Card Number & Expiry Date 

$__________________ 

Deposit Amount 

EVENT DETAILS 

______________________________________________________________________________ 

Event Date, Time & Function Type 

_______________________ $:________________________ #’s: _______________________ 

Room Name(s) Room Rate Number of Guests 

______________________________________________________________________________ 

Date Confirmed (B.G.G.C. signature) 

GUEST INFORMATION 

Mailing Address: _____________________________________________________________ 

City/Province: _______________________________ Postal Code: ___________________ 

Phone ______________________________ Fax: ____________________________________ 

Email ______________________________ Cell Phone: _____________________________

(11-2:30pm) Minimum 25 guests - Beach Grove Golf Club

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