Marae Development Questionnaire

Uiuinga Whakawhanake Marae

Marae Development Questionnaire

RAWA / RESOURCES

Mä wai rä e taurima te

marae i waho nei?

Who will care for our

marae and traditions?

Tipuranga

Puäwaitanga

Manaakitanga

Te Käkano

R E A L I S I N G M Ä O R I P O T E N T I A L

1 Mätauranga – Building of knowledge and skills.

MÄTAURANGA KNOWLEDGE

WHAKAMANA INFLUENCE

+ + =

RAWA RESOURCES

TE IRA TANGATA LIFE QUALITY

2 Whakamana – Strengthening of leadership and decision-making.

Rawa – Development and use of resources.

This area recognises the importance of ensuring Mäori can access the

necessary resources at the right time and place in order to meet their

basic needs and take advantage of opportunities to use, develop and

retain their resources in ways that will improve their quality of life.

1 2 3 4

4 Te Ira Tangata – The quality of life to realise potential.

The framework above identifies three key

enablers that are fundamental to Mäori achieving

Te Ira Tangata (improved life quality) and realising

their potential. All our written information has

been organised within these three key enablers

or Te Ira Tangata.

DISCLAIMER The information contained in this publication is for general information

only. While every effort has been made to ensure the accuracy of the information,

because the information is generalised, its accuracy cannot be guaranteed. Readers

are advised to seek independent advice on particular matters and not rely on this

publication. No liability is assumed by Te Puni Kökiri for any losses suffered directly

or indirectly by any person relying on the information contained in this publication.

C O N T E N T S

5 MARAE DEVELOPMENT PROJECT INFORMATION

7 PURPOSE

7 HOW WILL THE SELF-ASSESSMENT HELP MARAE?

7 HOW WILL IT BE DONE?

7 WHAT WILL HAPPEN TO THE RESULTS?

7 WHAT ABOUT PRIVACY AND DATA PROTECTION?

8 CONTACT PERSON FOR THE MARAE

8 MARAE PROFILE

9 PEOPLE OF THE MARAE

11 Paid/Voluntary Workers

11 Succession Plan

12 Wänanga

13 Access to the Marae

14 Activities that occur on the Marae

15 Community Services and Support

16 Te Reo

17 Marae Heritage

18 Urupä

18 Traditional Resources

19 TAONGA

19 Fixed Taonga

20 Movable Taonga

C O N T E N T S

22 GOVERNANCE AND MANAGEMENT

22 Legal Structure

22 Trustee Roles and Responsibilities

24 Policies and Procedures

24 Financial Management and Sustainability

26 Insurance

27 PLANNING

27 Strategic Plan

27 Development / Action Plan

29 BUILDINGS ON THE MARAE

29 Wharenui

30 Wharekai

31 Kitchen

32 Shower/Toilet Facilities

33 Accessibility for Kaumätua and People with Disabilities

33 Fire Protection and Safety Plans

34 UTILITIES AND ENERGY SOURCES

35 Alternative Energy Source

36 Water Supply and Heating

36 Sewerage

37 Rubbish Collection

37 Telecommunications

38 Civil Defence and Emergency Management

38 Building Developments and Site Plans

39 Current and Planned Restoration or Improvement Projects

39 Major Restoration or Improvement Project completed in the last ten years

41 Key Relationships and Networks

MARAE DEVELOPMENT PROJECT INFORMATION

In 2009, Te Puni Kökiri will conduct interviews with marae throughout the country. We will be undertaking the

interviews between April 2009 and April 2010. You have been invited to participate in the Te Puni Kökiri marae

development project. We thank you in advance for agreeing to assist Te Puni Kökiri in this way.

CONSENT FORM

The specific purposes of the marae development

questionnaire are:

1) to gather, collect and analyse a range of marae related

data to produce regional and national marae reports; and

2) to produce individual marae feedback reports for all

participating marae in this project.

Te Puni Kökiri undertakes to use information gathered and

collected from these marae interviews only for the specific

purposes identified above.

Every marae that participates in this project will receive an

individual marae feedback report, and a Te Puni Kökiri Marae

Governance and Management Toolkit.

Participating in this project will mean the following for you:

1. We/I have read and understood the information sheet

provided about this project and the Te Puni Kökiri

facilitator has explained to me the purpose of this work.

2. We/I understand that our/my participation in this

interview is voluntary.

3. We/I have the right to not answer any question we/I do

not want to.

AGREEMENTS:

4. We/I have the right to stop the interview at any time

and to withdraw our/my answers at any stage of the

interview.

5. We/I have the right to withdraw from this project

entirely at any time.

6. We/I understand that what is formally recorded will be

kept confidential by the Te Puni Kökiri facilitators and

will only be used for the purposes identified above.

7. Names of participating individuals and/or their marae will

be not used in the national marae status report, unless

explicit approval is sought and approval is granted.

8. Information pertaining to the generation of individual

marae feedback reports will become the intellectual

property of each participating marae however we/I

allow Te Puni Kökiri to use this information for the

purposes specified above.

9. Any intellectual property that we/I bring to this project

in our/my role as a marae representative will remain

the intellectual property of marae.

10. Any intellectual property generated in Te Puni Kökiri

written reports will belong to Te Puni Kökiri.

11. We/I understand that if we/I have any further questions

we/I can contact the local Te Puni Kökiri regional office.

(i)

(ii)

We/I agree to our/my responses being recorded on a laptop so that the interviewers

accurately record the information we/I am providing.

We/I agree to some of our/my comments or statements being quoted in reports, provided

that we/I cannot be identified.

(iii) We/I would like to receive a summary of the key findings from the national marae

development report.

If you would like a copy of the summary of the key findings, please record your address below.

DECLARATION:

We/I, as the representative(s) of _____________________________(Marae) agree to be interviewed for the Marae Development Project.

Signed: _____________________________(Participant)

Signed: _____________________________(Te Puni Kökiri Facilitator)

Date: _____/_____/_____

PURPOSE

Thank you for agreeing to take part in this marae development project. Its purposes are to help marae to

carry out a self-assessment and to collect information about marae nationally. Te Puni Kökiri will use this

information to help influence future Government investment in marae development. At a regional level,

needs identified by marae in the questionnaire will help Te Puni Kökiri to target available resources and plan

priorities around marae development initiatives.

HOW WILL THE SELF-ASSESSMENT HELP MARAE?

This exercise can help marae to identify and plan for future developments by:

• giving Marae administrators an up to date profile of the marae;

• giving a snapshot of the present state of the marae to inform future developments;

• recording essential information about the cultural and physical facilities of the marae; and

• giving marae a starting point to plan for general maintenance and major work on the Marae complex.

HOW WILL IT BE DONE?

You do not need to fill in and return the questionnaire. Staff from Te Puni Kökiri will visit your marae

(or other agreed venue) to interview you and/or your nominated marae representatives and record your

answers to the questionnaire. It will help us if you read through the questionnaire before the interview, think

about your answers and jot down some notes as you remember things. This should make the interview time

shorter. Interviews with marae involved in the first pilot test ranged from 2-4 hours depending on the level

of information marae wished to share during the interview. The response to the pilot test has been positive,

and we have received very good feedback from marae who took part in it.

WHAT WILL HAPPEN TO THE RESULTS?

After the interview (within ten working days), we will give you a feedback report that documents your

responses to the questionnaire, action items identified during the interview, and other information recorded

about your marae. This document will provide a useful reference for marae administrators when planning

future development initiatives or opportunities. The document can also be provided in Microsoft Word format

if you wish. Your marae responses will also be combined with responses from other marae to give Te Puni

Kökiri a set of data about marae in New Zealand.

WHAT ABOUT PRIVACY AND DATA PROTECTION?

Information in a form that shows that it comes from your marae will only be available to your nominated marae

representative(s), and authorised Te Puni Kökiri regional and national office staff. Your marae information will

not be shared with any third parties without the consent of your marae representatives. Te Puni Kökiri will

make sure that your information is stored securely.

Information from your marae will be put together with information from other marae. The combined

information will be used to produce regional and national reports. Information contained in those reports

will not refer to individual marae or allow marae to be identified. National data will be held at Te Puni Kökiri

Head Office to make sure that the information gathered can continue to inform policy developments.

Uiuinga Whakawhanake Marae

CONTACT PERSON FOR THE MARAE

Please give the details of the person who will be the main contact for any queries or reports resulting from

this Marae Development questionnaire.

Name:

Postal Address:

Phone:

Cellphone:

MARAE PROFILE

This section gathers general information about the marae to be included in the Marae Profile.

1 What is the name of the marae?

2 Is the marae known by any other name?

If yes, what is that?

3 Physical Address:

Email Address:

Website:

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

4 What categories best describe this marae?

Whänau Institution Hapü

Kökiri Iwi Church

Pan-tribal Community School

Other (please specify)

5 Name of your Local Authority or Local Council:

6 Does the marae make any annual Rates or Service payments to the Local Council or Authority?

Rates Services Neither ?

This section is about the people of the marae.

7 Who are the Iwi affiliated to this marae?

PEOPLE OF THE MARAE

8 Who are the Hapü affiliated to this marae?

9 Does the marae have knowledge of the whakapapa to the whare tipuna?

10 Does the marae have enough kaikaranga to conduct a hui without using

kaikaranga from outside the marae?

11 Does the marae have enough kaikörero to conduct a hui without using

kaikörero from outside the marae?

12 Does the marae have enough ringawera to host a weekend hui?

13 Does the marae have enough ringawera to host a weekday hui?

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

14 How many kaikaranga are available for formal events on the marae?

15 How many kaikörero are available for formal events on the marae?

16 The following are things that some marae have been saying. Choose one number for each

statement to indicate your level of agreement or disagreement with the statement.

a. We used to get more kuia and Kaumätua at

the marae than we do now.

b. We used to get more rangatahi at the marae

than we do now.

c. We used to get more pakeke at the marae

than we do now.

d. Whänau who come to the marae stay for a

shorter time than whänau used to.

e. Many of our whänau are hard to get in

touch with.

17 How is information given or sent to whänau?

Strongly disagree

Strongly agree

1 2 3 4 5 ?

At hui By mail By email

On the radio On a website In a newspaper

Some other way (please say what)

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

PAID/VOLUNTARY WORKERS

This section is about the core group of people (employed and voluntary) who are involved in the day to day

management and operation of the marae.

18 How many people are employed by the marae and paid wages or a salary for the work they do for

the marae?

19 How many people are voluntary workers (mahi aroha) who volunteer their time and services to

the marae?

SUCCESSION PLAN

Succession Planning identifies a process where one or more people are chosen to get ready to succeed

others who are in key roles. Succession planning could be for kaumätua, kuia, kaikörero and kaikaranga

and involve leadership development activities for rangatahi and pakeke. Succession plans can also include

succession of kawa, tikanga and mätauranga that are distinctive to the marae.

20 Does the marae have a written Succession Plan?

Y Go to question 21 N Go to question 24 ?

21 What period does the plan cover?

22 What are the key priorities from the Succession Plan?

23 How would you rate the performance of the

marae in meeting the performance/target

milestones of the Succession Plan?

Very poor

Very good

1 2 3 4 5 ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

24 This question asks about future training.

During the next 12 months, does the marae have definite plans to give any of these types of

training?

Karanga Whaikörero Te Reo Pakiwaitara

Tikanga Mahi toi Mau räkau Administration

Governance and Management Taonga Preservation Kapa Haka

? Don’t know / Not sure None – no training planned

Other (Please say what)

WÄNANGA

This section is about any wänanga or training the marae has held in the past 12 months or might be

planning to happen in the next 12 months.

25 In the last 12 months has the marae had any wänanga for kaikaranga?

26 In the last 12 months has the marae had any wänanga for kaikörero?

27 Does the marae ever have wänanga for whänau and hapü members about

their history or tikanga / kawa?

28 Is the marae concerned that it might lose any area of history or tikanga /

kawa?

Y N ?

29 If yes, what areas of history / tikanga / kawa is the marae most concerned that it might lose?

30 Are your wänanga conducted by an acknowledged expert in their field?

Always Sometimes Never ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

31 How is knowledge of the marae history kept?

Orally In written form

On video recording / DVD On audio recording

In some other way (please say how) ?

Te Kakano –

beginning to form

and define itself –

still vulnerable as its

roots are not deep.

Puäwaitanga – becoming

stronger and developing

deeper roots. Can protect itself

from many threats, although

still vulnerable to significant

negative forces.

Tipuranga – roots

are strong & deep,

producing fruits, and

can withstand all but the

most extreme threats

Manaakitanga

– able to

continually bear

fruits (results).

32 People of the marae – to answer this question, use the idea of the growing tree as above. Thinking

just in terms of the people who support the marae, at what level do you see the health of the marae?

Te Kakano Puäwaitanga Tipuranga Manaakitanga

ACCESS TO THE MARAE

These questions are about how people get to the marae and whether there are any problems with access

that might prevent people from visiting the marae, including emergency vehicles in the event of an

accident or emergency.

33 How do people get to the marae?

Road Boat Horse Track ?

Other (please say what)

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

34 If by road, is access to the marae through a private or public access road?

Private Public Both ?

35 If access is by road, is there enough car parking space at

the marae?

36 Is there clear enough road signage for people to find their

way to the marae?

37 Is access to the marae ever so bad that some people can’t

get to it at all?

Y N ?

ACTIVITIES THAT OCCUR ON THE MARAE

This section is about the different people who might use the marae, and the range of activities that marae

are used for. Activities might include any new or planned activities; commercial, educational and training

activities; and traditional hui and cultural events and activities.

11 or more

times per

month

6-10

times per

month

2-5

times per

month

At least

once per

month

Less than

once per

month

38 Over the last 12 months, how often has

the marae been used?

39 Does the marae have a charging policy for use of the marae

facilities?

Y N ?

40 Over the last 12 months which of the following has the marae been used for?

a. Tangi Y N ?

b. Wänanga Y N ?

c. Whakangahau (celebrations) Y N ?

d. Corporate activity Y N ?

e. Other (please say what) Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

41 Over the last 12 months which of the following groups or organisations have used the marae?

a. Whänau Y N ?

b. Hapü Y N ?

c. Iwi/Runanga Y N ?

d. Corporate organisation(s) Y N ?

e. Government agency(ies) Y N ?

f. School(s) or other education providers Y N ?

g. Health Provider(s) Y N ?

h. Social Service Provider(s) Y N ?

COMMUNITY SERVICES AND SUPPORT

Marae are seen as a focal point in the community and are often used for community services, programmes

and events for Mäori and the wider community.

42 Is the marae involved in any of the following activities:

a. having health services provided from the marae?

b. having employment training services provided from the marae?

c. having other training or educational services provided from the

marae?

d. having social services provided from the marae?

Y N ?

43 Does the marae contribute to the local community in other ways

(please say how)?

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

TE REO

This section is about how often te reo is used on the marae during formal and informal occasions, and how

many people in the marae whänau and community are able to speak te reo.

All the

time

Most of

the time Sometimes

Hardly

ever or

never

Don’t

know/ Not

sure

44 How often is te reo Mäori used on the

marae during formal occasions?

45 How often is te reo Mäori used on the

marae during informal occasions?

46 Are people from the marae community

fluent in te reo Mäori? All Most Some Very few or none

47 Are any people from the marae learning te reo? Y N ?

48 If people from the marae are learning te reo Mäori, where are they learning?

a. On the marae

b. In the home

c. Te Köhanga Reo

d. Kura Kaupapa Mäori

e. School

f. Wänanga

g. University or Polytechnic

h. Other (please specify)

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

Te Kakano –

beginning to form

and define itself –

still vulnerable as its

roots are not deep.

Puäwaitanga – becoming

stronger and developing

deeper roots. Can protect itself

from many threats, although

still vulnerable to significant

negative forces.

Tipuranga – roots

are strong & deep,

producing fruits, and

can withstand all but the

most extreme threats

Manaakitanga

– able to

continually bear

fruits (results).

49 Health of te reo – to answer this question, use the idea of the growing tree again. At what level do

you see the health of te reo in your marae whänau?

Te Kakano Puäwaitanga Tipuranga Manaakitanga

MARAE HERITAGE

This section is about the marae heritage and cultural assets – nga taonga tuku iho. Heritage and cultural

assets are those things that are held for the duration of their physical lives because of their unique cultural,

historical, geographical, scientific, and/or environmental attributes.

50 What is the marae Land Block name?

51 Is the Marae gazetted as a Mäori Reservation by

the Mäori Land Court

52 Are urupä associated with the marae gazetted

as Mäori Reservations?

53 Are wähi tapu associated with the marae

gazetted as such?

54 Are marae trustees/custodians aware of the

regulations in Te Ture Whenua Mäori Act 1993

that impact on the marae and urupä?

X Y N ?

Not aware

Extremely aware

1 2 3 4 5 ?

55 Think about the oldest structure or part of a structure on the marae, how old is that structure or part

of a structure?

More than 200 years 101 – 200 years 76 – 100 years

51 – 75 years 25 – 50 years Less than 25 years old

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

56 The NZ Historic Places Trust has a Register of Historic Buildings, Historic Areas, Wähi Tapu and Wähi

Tapu Sites.

a. Is the marae listed on that register? X Y N ?

b. Are any urupä associated with the marae listed on that register? X Y N ?

c. Are any wähi tapu associated with your marae listed on that register? X Y N ?

URUPÄ

This section is about urupä associated with the marae. The objective of these questions is to raise

awareness about the capacity of the urupä to provide for the future needs of the marae whänau.

If the marae does not have urupä, go to question 60

57 What is the name of the urupä? (If there is more than one, please give names of all urupä.)

58 Does the marae have records of its urupä and burial sites? Y N ?

59 Does the marae have plans for increasing the size of its urupä? Y N ?

TRADITIONAL RESOURCES

This section is about the location, availability and access to traditional kai and resources that the marae

is historically known for. The objectives of this section are to look at the protection, preservation and

maintenance of traditional resources.

60 Does the marae have any knowledge of the location of traditional resources? Y N ?

61 If Yes, how is that knowledge kept?

Orally

On video recording / DVD

In some other way (please say how)

In written form

On audio recording

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

62 Are the traditional resources still available locally?

All are Some are None are ?

63 If any of these resources are no longer available locally, please say why that is.

64 Does the marae have traditional taonga kai for which it is known? Y N ?

65 Are the traditional taonga kai of the marae still easily accessible for hui?

All Some None ?

TAONGA

This section is about the protection, preservation and maintenance of taonga owned by the marae. This

includes taonga that might be held and displayed at the marae, as well as taonga that may be kept at

peoples’ houses or museums or other places.

FIXED TAONGA

These questions relate to the ‘fixed’ taonga owned by the marae. ‘Fixed’ taonga are those that are attached

to buildings or set in the ground.

66 Does the marae have any of the following ‘fixed’ taonga?

a. Whakairo Y N ?

b. Tukutuku Y N ?

c. Kowhaiwhai Y N ?

d. Other fixed taonga (please specify) Y N ?

If yes to any fixed taonga, answer questions 67 - 71. Otherwise go to question 72

67 If yes, are they still the originals?

All are Some are None are ? X

68 Does the marae have knowledge of the person or people who created the fixed taonga?

All known Some known None known ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

69 If Yes, how is that knowledge kept?

Orally

In written form

In some other way (please say how)

On audio recording

On video recording / DVD

70 Do any of the fixed taonga need repairing? Y N ?

71 Has a specialist in repairing taonga ever come to look at any of the fixed taonga? Y N ?

MOVABLE TAONGA

These questions relate to ‘movable’ taonga. ‘Movable’ taonga can include created taonga such as korowai,

kete or whäriki; naturally occurring taonga such as feathers, eggs, or animal remains; and metaphysical

things such as knowledge of rongoa. It can also include living things such as harakeke.

72 Does the marae have any of the following ‘movable’ taonga:

a. Whakaahua Y N ?

b. Korowai Y N ?

c. Tokotoko Y N ?

d. Waka Y N ?

e. Old books Y N ?

f. Photographs Y N ?

g. Albums Y N ?

h. Newspaper clippings Y N ?

i. Audio tapes Y N ?

j. Films or Videos Y N ?

k. Other movable taonga (please specify) Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

73 Are the movable taonga kept on the marae?

All are

Go to 75

Some are

Go to 74

None are

Go to 75

? X

74 Where are the others kept?

A museum People’s homes A library ?

Other (please say where)

75 Think now of all the movable taonga that belong to

the marae:

All are Some are None are

a. Are the movable taonga stored securely? ? X

b. Are the movable taonga stored in a way that will

preserve them?

c. Are any of the movable taonga displayed at the

marae?

d. Are any of the movable taonga in need of any work

to preserve or repair them?

76 Has a specialist in working on movable taonga ever come to look at any of

the movable taonga?

? X

Y N ?

77 Does the marae have a taonga and artworks inventory or register? Y N ?

Te Kakano –

beginning to form

and define itself –

still vulnerable as its

roots are not deep.

Puäwaitanga – becoming

stronger and developing

deeper roots. Can protect itself

from many threats, although

still vulnerable to significant

negative forces.

Tipuranga – roots

are strong & deep,

producing fruits, and

can withstand all but the

most extreme threats

Manaakitanga

– able to

continually bear

fruits (results).

78 Maintaining the cultural identity of the marae – to answer this question, use the idea of the growing

tree again. At what level do you see the maintaining of the marae’s cultural identity?

Te Kakano Puäwaitanga Tipuranga Manaakitanga

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

GOVERNANCE AND MANAGEMENT

The following sections are about the governance and management of the marae. Good governance creates

a strong vision for the future, and making sure that the day to day management is aligned with the marae

goals.

LEGAL STRUCTURE

This section is about the legal structure(s) under which the marae operates. These questions relate to the

day to day management and operation of the marae, and the people who look after the marae.

79 Do you know what the legal structure of the marae is, for

example, a Charitable Trust, Incorporated Society, Mäori

Reservations Trust?

If yes, please say what:

Y N ?

80 Do you know if the marae has a:

Registered Constitution Y N ?

Charter Y N ?

Registered Trust Deed Y N ?

81 Is governance clearly separated from management and the

day to day operation of the marae?

Y N ?

TRUSTEE ROLES AND RESPONSIBILITIES

This section is about the roles and responsibilities of the trustees and/or custodians of the marae. These

questions relate to the day to day management and operation of the marae and the people who look after

the marae.

82 Are the marae trustees aware of their roles and responsibilities as trustees

Extremely

aware

Very aware

Reasonably

aware

Limited

awareness

Not aware

83 Over the last 12 months, how many times did the trustees meet?

Not at all 1 – 4 times 5 – 8 times 9 – 11 times 12 or more times

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

84 Over the past 3 years how many times have trustee elections been held?

Not at all Once Twice Three or more times

X ?

85 Are the marae trustees/custodians familiar with all the assets of the trust/

marae (ie land, financial, trust assets)?

Y N ?

86 Has the marae considered the need for public liability insurance for trustees? Y N ?

87 Does the marae have a programme for training trustees / custodians? Y N ?

88 As well as trustees/custodians, is there a separate marae committee? Y N ?

Te Kakano –

beginning to form

and define itself –

still vulnerable as its

roots are not deep.

Puäwaitanga – becoming

stronger and developing

deeper roots. Can protect itself

from many threats, although

still vulnerable to significant

negative forces.

Tipuranga – roots

are strong & deep,

producing fruits, and

can withstand all but the

most extreme threats

Manaakitanga

– able to

continually bear

fruits (results).

89 Governance and Management – to answer this question, use the idea of the growing tree again. At

what level do you see the governance and management of the marae?

Te Kakano Puäwaitanga Tipuranga Manaakitanga

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

POLICIES AND PROCEDURES

This section is about the written policies and/or procedures that the marae might have in place to manage

the day to day operation of the marae.

90 Does the marae have written polices and/or procedures in place for managing:

a. Building regulations and compliance Y N ?

b. Building maintenance and schedules Y N ?

c. Human Resource Management Y N ?

d. Financial Management Y N ?

e. Health and Safety on the Marae Y N ?

f. Food Safety and Hygiene in the kitchen Y N ?

g. Fire safety and evacuation plans developed in

consultation with the NZ Fire Service

Y N ?

h. Civil Defence management plans Y N ?

FINANCIAL MANAGEMENT AND SUSTAINABILITY

This section is about the financial management practices and long-term sustainability of the marae.

91 Does the marae have a qualified financial advisor? Y N ?

92 Does the marae have a sustainable annual income that is

enough to cover all its operational costs?

Y N ?

93 In the past 12 months did the marae receive any income from the following sources?

endowments or investments (for instance property, land

aquaculture, forestry)

running programmes

a tourism venture

Iwi Authority

hosting hui or events

other marae business

94 Does the marae have any cash reserves? Y N ?

95 Does the marae have any financial commitments that may have a

bad effect on the marae?

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

96 Does the marae keep annual accounts?

97 Are the marae accounts audited each year?

98 Are regular financial reports tabled at all Trustee/Committee

meetings?

99 Does the marae take part in bulk buying with other marae?

100 Does the marae have charitable status?

101 Has the marae applied for registration since February 2007

as a charitable entity with the Charities Commission (for tax

purposes)?

Y N ?

102 If no, why hasn’t the marae registered with the Charities Commission?

Didn’t know about it

Didn’t understand the requirements

It would cost too much

Didn’t want to register

It would take too much time ?

Other reason (please say what)

Te Kakano –

beginning to form

and define itself –

still vulnerable as its

roots are not deep.

Puäwaitanga – becoming

stronger and developing

deeper roots. Can protect itself

from many threats, although

still vulnerable to significant

negative forces.

Tipuranga – roots

are strong & deep,

producing fruits, and

can withstand all but the

most extreme threats

Manaakitanga

– able to

continually bear

fruits (results).

103 Financial Management and Sustainability – to answer this question, use the idea of the growing

tree again. At what level do you see the financial health of the marae?

Te Kakano Puäwaitanga Tipuranga Manaakitanga

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

INSURANCE

This section is about the level of insurance cover for marae buildings, assets and taonga. This information

will help Te Puni Kökiri to identify any issues marae are facing when accessing appropriate insurance, and

provide evidence to support and influence policy changes.

104 What level of insurance cover

does the marae have for:

Full

replacement

Replacement

Partial

Replacement

Limited

Cover

a. Buildings and facilities? X ?

b. Fixed artworks and

taonga?

c. Movable artworks and

taonga?

X ?

d. Contents of buildings X ?

105 If the marae has any insurance, please give the name of the company or companies that the marae

has insurance with:

106 Has the marae had any problems getting the right sort

of insurance for buildings, facilities, taonga or contents

(please comment)

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

PLANNING

The following sections relate to the future vision of the marae, and any planning put in place to enable the

marae to achieve future goals and aspirations.

STRATEGIC PLAN

This section is about the strategic plan. A strategic plan is a forward looking document that maps out the

ways to achieve longer-term goals.

107 Does the marae have a written Strategic Plan?

Y N Go to question 110 ?

108 What period does the plan cover? ?

109 What are the three key priorities from the Strategic Plan? ?

DEVELOPMENT / ACTION PLAN

This section is about the Development /Action Plan. This is a written plan that maps out how the marae

will achieve the vision and goals identified in the Strategic Plan. The plan might include development

in cultural areas such as te reo, tikanga, kawa, taonga; and/or other areas such as education, social and

economic development opportunities.

110 Does the marae have a written Development/Action Plan?

Y N Go to question 113 ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

111 What period does the plan cover? ?

112

What are the three key priorities from the Development /

Action Plan?

Te Kakano –

beginning to form

and define itself –

still vulnerable as its

roots are not deep.

Puäwaitanga – becoming

stronger and developing

deeper roots. Can protect itself

from many threats, although

still vulnerable to significant

negative forces.

Tipuranga – roots

are strong & deep,

producing fruits, and

can withstand all but the

most extreme threats

Manaakitanga

– able to

continually bear

fruits (results).

113 Planning for the future – to answer this question, use the idea of the growing tree again. At what

level do you see the contribution of the marae’s planning to the future health of the marae?

Te Kakano Puäwaitanga Tipuranga Manaakitanga

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

BUILDINGS ON THE MARAE

The next questions are about the buildings on the marae and any work they might need. Work can be

needed because of problems with the structure of a building or work can be needed to make the building

look good. When you are answering these questions, think of both of these.

114 Which of the following buildings are

on the marae? Yes No

Circle one number for each building to show the level of

work needed on the buildings.

Only regular

maintenance

Major upgrade

a. Wharenui Y N 1 2 3 4 5

b. Wharekai Y N 1 2 3 4 5

c. Kitchen Y N 1 2 3 4 5

d. Wharepaku / Wharekaukau

(separate building for toilets /

showers)

Y N 1 2 3 4 5

e. Wharekarakia Y N 1 2 3 4 5

f. Whare taonga Y N 1 2 3 4 5

g. Te Köhanga Reo Y N 1 2 3 4 5

h. Kaumätua Housing Y N 1 2 3 4 5

WHARENUI

This section is about the wharenui, and the capacity of the wharenui to meet the needs of the marae

community.

115 What is the name of the wharenui?

116 What year was the wharenui built?

117 Are there any traditional materials such as kiekie, toetoe,

or raupo used in the building or decoration of the

wharenui?

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

118 How many people can the wharenui sleep?

119 Are any other marae buildings (ie wharemoe) used for

sleeping?

120 If yes, how many people in total can sleep on the marae?

Y N ?

121 Are neighbouring marae ever used for extra

accommodation when necessary?

122 Where does the wharenui have insulation?

Y N ?

in the ceiling under the floor in the walls None of these ?

123 What material(s) are the wharenui floors made of?

Wood Concrete Other (please specify) ?

124 Are there enough mattresses, pillows and sheets for use

in the wharenui?

Y N ?

WHAREKAI

This section is about the wharekai, and the capacity of the wharekai to meet the needs of the marae

community.

125 What is the name of the wharekai

126 How many people can be catered for at a full sitting in the wharekai?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

127 Where does the wharekai have insulation?

in the ceiling under the floor in the walls None of these ?

128 What material(s) are the wharekai floors made of?

Wood Concrete Other (please specify) ?

KITCHEN

This section is about the kitchen, and the capacity of the kitchen to meet the needs of the marae

community.

129 Does the kitchen have any electrical cooking appliances such as cook tops

and ovens?

130 Does the kitchen have any gas cooking appliances such as cooking hobs

and ovens?

Y N ?

131 Is there a wood or coal range that is ever used for cooking? Y N ?

132 Does the kitchen have a commercial size:

Chiller Freezer Both of these Neither of these ?

133 What materials are the kitchen floors made of?

Wood Concrete Other (please specify) ?

134 Does the kitchen have enough pots, utensils and other equipment

to meet marae needs?

135 Does the kitchen have enough cutlery and crockery to meet

marae needs?

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

SHOWER/TOILET FACILITIES

This section is about the shower and toilet facilities, and their capacity to meet the needs of the marae

community.

136 How many toilets for wähine are available on the marae?

137 How many showers for wähine are available on the marae?

138 Including urinals, how many toilets for täne are available on the marae?

139 How many showers for täne are available on the marae?

140 Does the marae have a toilet that’s suitable for a person in a wheelchair?

Y N ?

141 Is there a shower equipped with a seat, hand held shower hose and grab rail?

Y Go to question 142 N Go to question 144 ? Go to question 144

142 Are the floors of that shower non-slip and self-draining? Y N ?

143

Are the taps in that shower suitable for people with disabilities to use, eg

capstans with an X shaped top or lever handles?

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

ACCESSIBILITY FOR KAUMÄTUA AND PEOPLE WITH DISABILITIES

This section is about how easy or hard it is for kaumätua and people with disabilities to move about the

marae. This is to see whether kaumätua and people with disabilities are able to enter and carry out normal

activities and functions at the marae.

144 Do the paths and car park have flat and

easy access for kaumätua and people with

disabilities to move around safely?

145 Do the main buildings on the marae (that is,

the wharenui, wharekai, and ablution areas)

have ramp access?

146 Do the main buildings on the marae

have doorways that are wide enough for

wheelchair access?

147 Do the main buildings have enough lighting

over the doorways?

All do Some do None do

Don’t know

Not sure

Te Kakano –

beginning to form

and define itself –

still vulnerable as its

roots are not deep.

Puäwaitanga – becoming

stronger and developing

deeper roots. Can protect itself

from many threats, although

still vulnerable to significant

negative forces.

Tipuranga – roots

are strong & deep,

producing fruits, and

can withstand all but the

most extreme threats

Manaakitanga

– able to

continually bear

fruits (results).

148 Facilities for kaumätua and people with disabilities – to answer this question, use the idea of the

growing tree again. At what level do you see the access and facilities for kaumätua and people

with disabilities on the marae?

Te Kakano Puäwaitanga Tipuranga Manaakitanga

FIRE PROTECTION AND SAFETY PLANS

This section is about the fire safety precautions used on the marae to warn people of an emergency, provide

for safe evacuation, and restrict the spread of fire damage.

149 Does the marae have enough fire hoses to prevent major damage to the

marae if there was a fire?

150 Does the marae have a pressurised water system for the fire hoses?

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

151 Does the marae have enough fire extinguishers to prevent major damage to

the marae if there was a fire?

152 Does the wharenui have a second exit that can be used in an emergency?

153 Has the marae installed the following:

a. a water sprinkler system that works? If yes, please say which building(s)

have sprinklers.

Y N ?

b. Smoke alarms that work. If yes, please say which building(s) have smoke

alarms?

Y N ?

c. Heat detectors that work. If yes, please say which building(s) have heat

detectors?

Y N ?

154 If yes to any part of question 153, are the [sprinkler system / smoke alarms / heat detectors]

regularly checked

All are Some are None are ?

UTILITIES AND ENERGY SOURCES

This section is about the supply of energy to the marae, including electricity, gas and alternative energy

sources. The objectives of this section are to check that the energy sources and utilities are sufficient and

safe for marae needs and safeguard against fire and personal injury.

155 Is the marae connected to the mains electricity supply

Y Go to question 157 N Go to question 156 ?

156 If no, what are the reasons why it is not connected (for example, remoteness of the marae)?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

157 Do the buildings have electric power points in appropriate places to avoid overloading?

All do Some do None do ?

158 Is the marae connected to the gas main?

Y Go to question 160 N Go to question 159 ?

159 If no, what are the reasons why it is not connected (for example, remoteness of the marae)?

160 Does the marae use bottled gas? Y N ?

ALTERNATIVE ENERGY SOURCE

This section is about any alternative energy sources available to and used by the marae.

161 Does the marae have any of these alternative energy sources?

Petrol-fuelled generator Diesel-fuelled generator Solar panels

None of these Other (please say what) ?

162 If the marae has a power generator, is the power generator used all the

time?

163 If the marae has solar panels, do the solar panels provide all the marae’s

electricity needs?

164 If the usual fuel or energy source used for cooking was not available, would

the marae have an alternative?

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

WATER SUPPLY AND HEATING

This section is about the water supply to the marae, the quality of the drinking water and how the water is

heated.

165 Is the marae connected to the main town water supply?

Y Go to question 168 N Go to question 166 ?

166 If no, what are the reasons why it is not connected (for example, remoteness of the marae)?

167 How is water collected for the marae?

168 Is the supply reliable? Y N ?

169 Is it safe to drink the water? Y N ?

170 Are there any (other) problems with water quality on the marae? Y N ?

171 Are the water heating facilities of the marae sufficient for marae needs? Y N ?

SEWERAGE

This section is about the sewerage systems on the marae and whether these meet marae needs.

172 Is the marae connected to the local council sewerage system?

Y Go to question 177 N Go to question 173 ?

173 If no, what are the reasons why it is not connected (for example, remoteness of the marae)?

174 If not connected to the local council sewerage system, does the marae have

a septic tank or other septic system?

175 If marae has a septic tank or other system, is it adequate for the needs of

the marae?

176 Is the septic tank/system regularly maintained and inspected?

Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

Te Kakano –

beginning to form

and define itself –

still vulnerable as its

roots are not deep.

Puäwaitanga – becoming

stronger and developing

deeper roots. Can protect itself

from many threats, although

still vulnerable to significant

negative forces.

Tipuranga – roots

are strong & deep,

producing fruits, and

can withstand all but the

most extreme threats

Manaakitanga

– able to

continually bear

fruits (results).

177 Physical condition of the Marae buildings – to answer this question, use the idea of the growing

tree again. At what level do you see the physical condition of all the buildings and facilities on the

marae?

Te Kakano Puäwaitanga Tipuranga Manaakitanga

RUBBISH COLLECTION

178 Does the marae use a Council rubbish collection system? Y N ?

If no, how does the marae dispose of its rubbish?

179 Does the marae have a recycling policy?

Y N ?

TELECOMMUNICATIONS

The objectives of this section are to check that the marae has adequate means of communication to meet

their needs, and that help can be reached in the event of an emergency.

180 Does the marae have a landline telephone? Y N ?

181 Does the marae have cellphone coverage? Y N ?

182 Is there a computer on the marae that is used for marae administration? Y N ?

183 Is there internet access at the marae? Y N ?

184 Does the marae have an emergency radio system? Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

CIVIL DEFENCE AND EMERGENCY MANAGEMENT

This section is about the capacity of the marae to manage during civil emergencies. Marae are often used

to provide safety and shelter to marae whänau and the wider community during civil emergencies. This

information can help to inform civil defence policy development, planning and management.

185 Is the marae a designated Civil Defence centre?

186 Does the marae have contact details for the local Civil Defence Management

Group?

187 Has the marae ever provided accommodation or resources to the wider

community during a civil emergency?

188 If yes, was the marae compensated for that?

Y N ?

189 If the marae was needed to support the community during a civil emergency, what would be the

single most important issue you would need to consider?

BUILDING DEVELOPMENTS AND SITE PLANS

This question is about the site plans for the marae. It is important for marae to have information about

where gas, water, electric cable and pipes are located. This is particularly important if marae are planning

any structural changes on the marae.

190 Does the marae have copies of the following site plans:

a. Location of buildings and paths Y N ?

b. Interior layout of kitchen including the direction the doors open Y N ?

c. Gas pipes and their connection to the mains supply Y N ?

d. Underground water pipes Y N ?

e. Sewerage drains and septic tanks/systems (if any) Y N ?

f. Electrical wiring system Y N ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

CURRENT AND PLANNED RESTORATION OR IMPROVEMENT PROJECTS

This section is about any building restoration or improvement projects currently underway on the marae, or

any restoration or improvement projects planned in the next 12 months.

191 Is the marae planning a project to begin in the next 12 months to physically improve or restore

some part of the marae?

Y Go to question 192 N Go to question 194 ?

192 If yes, which sources of funding has the marae secured for that project?

Koha

Local

government

Marae accounts

Fundraising

Central government (please say what agency(ies)

Community

Trust

Iwi/Runanga

organisation

Lottery grants

board

Other (please say what)

193 Did the marae have difficulty raising funds or getting finance for the project? Y N ?

MAJOR RESTORATION OR IMPROVEMENT

PROJECT COMPLETED IN THE LAST TEN YEARS

This section is about the steps the marae took when carrying out a major construction or restoration project

in the last 10 years.

194 Has the marae completed a major construction or restoration project during the last 10 years?

Y N Go to question 202 ?

195 What was the largest project undertaken in the last 10 years?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

196 About how much did it cost?

197 Was a building permit and planning consent obtained for the project?

Building permit was

Planning consent was

Both were Neither was ?

198 Which sources of funding did the marae secure for that project?

Koha

Local

government

Marae accounts

Fundraising

Central government (please say what agency(ies)

Community

Trust

Iwi/Runanga

organisation

Lottery grants

board

Other (please say what)

199 Were any of the marae applications for funding for this project turned down?

Y Go to question 200 N Go to question 201 ?

200 If yes, what were the reasons?

201 Overall, how satisfied or dissatisfied

were the marae whänau with the final

results of the project?

Very dissatisfied

(please circle one response)

Very satisfied

1 2 3 4 5 ?

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Marae Development Questionnaire

KEY RELATIONSHIPS AND NETWORKS

This section is about the formal and informal relationships and networks that the marae has with people or

organisations that provide resources, support, advice or assistance to the marae.

202 Formal relationships are those that are formally set out in writing in a contract, memorandum of

understanding or something like that.

What sort of relationship does the marae have with the

following groups: Formal Informal None

a. Local body or council ?

b. Community group ?

c. Social service provider ?

d. Education provider ?

e. Te Puni Kökiri ?

f. New Zealand Mäori Council ?

g. Mäori Wardens Association ?

h. People or organisations overseas ?

i. Other (please say what) ?

Thank you for taking the time to complete the Marae Development questionnaire. Your participation in this

project is very much appreciated. If you have any questions regarding this questionnaire or the information

you have provided, please contact your local Te Puni Kökiri office.

X = Not Applicable Y = Yes N = No ? = Don’t Know/Not Sure

Uiuinga Whakawhanake Marae

Te Puni Kökiri, Te Puni Kökiri House

143 Lambton Quay, PO Box 3943, Wellington, New Zealand

Te Puni Kökiri, Te Puni Kökiri House

PHN Waea 04 819 6000 FAX Waea Whakaahua 04 819 6299

143 Lambton Quay, PO Box 3943, Wellington, New Zealand

PHN Waea 04 819 6000 FAX Waea Whakaahua 04 819 6299

www.tpk.govt.nz

te pUni KöKiri regionaL oFFiCeS

te taitoKeraU

WHANGÄREI PHN Waea 09 430 3731

FAX Waea Whakaahua 09 430 3160

Taitokerau Trust Board Building

Level 2, 3-5 Hunt Street, Private Bag 9026, Whangärei

KAITAIA PHN Waea 09 408 2391

Level 2, REAP Building

33 Puckey Avenue, PO Box 200, Kaitaia

taKitimU

HASTINGS PHN Waea 06 878 0757

FAX Waea Whakaahua 06 878 0756

Ground Floor, Lowe House

304 Fitzroy Avenue, PO Box 1440, Hastings

FEATHERSToN PHN Waea 06 308 6240

FAX Waea Whakaahua 06 308 6240

14 Wakefield Street, PO Box 6, Featherston

tämaKi maKaUraU

AuCKLAND PHN Waea 09 571 2940

FAX Waea Whakaahua 09 571 2941

Level 2, Te Puni Kökiri House

12-14 Walls Road, Penrose

Private Bag 92010, Auckland

WaiKato

HAMILToN PHN Waea 07 834 7100

FAX Waea Whakaahua 07 839 2579

Level 2, Waitomo House, 6 Garden Place,

Private Bag 3020, Hamilton

te moana ä toi

WHAKATANE PHN Waea 07 307 1057

FAX Waea Whakaahua 07 307 1033

58 Commerce Street

PO Box 26, Whakatane

TAuRANGA PHN Waea 07 577 6254

FAX Waea Whakaahua 07 577 6155

174 11th Avenue,

Cnr Christopher Street & 11th Avenue

PO Box 69, Tauranga

te araWa

RoToRuA PHN Waea 07 349 7810

FAX Waea Whakaahua 07 349 0950

Te Puni Kökiri House

1218-1224 Haupapa Street

Private Bag 3017, Rotorua

te tairäWhiti

GISboRNE PHN Waea 06 868 0208

FAX Waea Whakaahua 06 868 0217

Ngä Wai E Rua, Cnr Lowe Street & Reads Quay,

PO Box 140, Gisborne

WAIRoA PHN Waea 06 838 7913

FAX Waea Whakaahua 06 838 7906

54b Queen Street, PO Box 92, Wairoa

te tai haUäUrU

WHANGANuI PHN Waea 06 348 1400

FAX Waea Whakaahua 06 348 9400

Te Taurawhiri Building, 357 Victoria Avenue,

PO Box 436, Whanganui

TARANAKI PHN Waea 06 759 5450

FAX Waea Whakaahua 06 759 4601

Level 1, Cnr Devon and Currie Streets

PO Box 744, New Plymouth

TAuMARuNuI PHN Waea 07 895 7356

Te Tititihu House, 32 Miriama Street

PO Box 192, Taumarunui

PALMERSToN PHN Waea 06 354 1706

NoRTH FAX Waea Whakaahua 06 354 7031

Level 1, Arthur Toye Building. 286a Cuba Street,

PO Box 12029, Palmerston North

te WhanganUi ä tara

LoWER HuTT PHN Waea 04 570 3180

FAX Waea Whakaahua 04 570 3181

Bloomfield House, Level 1

46-50 Bloomfield Terrace

PO Box 31 520, Lower Hutt

bLENHEIM PHN Waea 03 579 4167

FAX Waea Whakaahua 03 579 4169

Cnr Seymour Street & Maxwell Road

PO Box 636, Blenheim

Levin PHN Waea 06 367 3814

FAX Waea Whakaahua 04 570 3181

te WaipoUnamU

CHRISTCHuRCH PHN Waea 0800 875 839

FAX Waea Whakaahua 03 365 3641

115 Kilmore Street, PO Box 13 546, Christchurch

DuNEDIN PHN Waea 0800 875 839

FAX Waea Whakaahua 03 474 9576

258 Stuart Street, PO Box 180, Dunedin

INvERCARGILL PHN Waea 0800 875 839

FAX Waea Whakaahua 03 214 9179

Level 1, Menzies Building, 1 Esk Street

PO Box 1769, Invercargill

DISCLAIMER The information contained in this publication is for general information only. While every effort has been made

to ensure the accuracy of the information, because the information is generalised, its accuracy cannot be guaranteed. Readers are

advised to seek independent advice on particular matters and not rely on this publication. No liability is assumed by Te Puni Kökiri

for any losses suffered directly or indirectly by any person relying on the information contained in this publication.

March 2009

For more inFormation check out our website www.tpk.govt.nz or contact us on +64 4 819 6000 or comms@tpk.govt.nz

Marae Development Questionnaire - Te Puni Kokiri

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