Trade Exhibitor Manual - Balmoral Show

balmoralshow.co.uk

Trade Exhibitor Manual - Balmoral Show

Contents

Page

3 Steps to a Successful Exhibition

4 Useful Contact Details

5 Services / Contractors

8 Build-Up / Break Down Times

10 Build-Up / Break Down General Information

14 Exhibitor Passes

15 Parking

16 Directions to Balmoral Show

17 General Information

21 Food Safety Advice

23 Best Trade Stand Awards

www.balmoralshow.co.uk 2


Steps to a Successful Exhibition

Checklist

This checklist is intended to assist exhibitors to avoid any last minute difficulties.

♦ Order Electricity/Audio-Visual/ Wi-Fi Broadband/ Plumbing if required

(www.balmoralshow.co.uk) or see Contractors details page 6.

♦ Risk Assessment Form – complete and return

(www.balmoralshow.co.uk)

♦ Order any floral decorations, furniture or stand fittings required

♦ Return Free Catalogue Entry (www.balmoralshow.co.uk)

♦ Order Corporate Tickets (www.balmoralshow.co.uk)

♦ Order Corporate Hospitality (www.balmoralshow.co.uk)

♦ Order extra admission tickets for staff (www.balmoralshow.co.uk)

♦ Order extra Car Parking Tickets (www.balmoralshow.co.uk)

♦ Take out Exhibition Insurance.

♦ Make any accommodation/ travel arrangements in good time.

www.balmoralshow.co.uk 3


Contact Details

Show Opening Times

Wednesday 13 May 2009

Thursday 14 May 2009

Friday 15 May 2009

8.30am – 8.00pm

8.30am – 8.00pm

8.30am – 8.00pm

The Royal Ulster Agricultural Society

The King’s Hall

Balmoral

Belfast

BT9 6GW (for Sat Nav use BT9 6GU)

028 9066 5225 Fax: 028 9066 1264

info@kingshall.co.uk

www.balmoralshow.co.uk

Tradestand Enquiries

Jenny McNeill 028 9068 6183 jenny@kingshall.co.uk

Sponsorship Enquiries

Kathryn Calvin 028 9066 5225 kathryn@kingshall.co.uk

Technical Enquiries

Rhonda Geary 028 9066 5225 rhonda@kingshall.co,.uk

Advertising in the Official Show Programme & Catalogue

Gill McNeill 028 90656407 Gill@mcneillmedia.com

www.balmoralshow.co.uk 4


Services / Contractors

AUDIO VISUAL EQUIPMENT / WI-FI BROADBAND INTERNET/TELECOMS

Event Technical Services Ltd, The King's Hall, Balmoral, Belfast BT9 6GW

0870 163 0071 Fax: 0870 163 0072

orders@event-ts.co.uk

Focus Audio Visual

Contact: Roy Porter

07874 006777 / 028 9443 3848

roy@focusav.co.uk

B G Audio Visual

Contact: Brian Greer

07828 570842

b.greer2@ntlworld.com

CATERING

Hamilton & Kirk Ltd, The King's Hall, Balmoral, Belfast BT9 6GW

(028) 9066 9341 Fax: (028) 9038 2070

info@hamiltonandkirk.co.uk

Contact: Bruce Kirk or Willie Jack

CLEANING

Industrial Cleaning Services,

16 Dalchoolin, Cultra, Holywood BT18 0HR

(028) 90426674 M: 07703 395365 E: thomson316@btinternet.com

ELECTRIC & PLUMBING

Event Technical Services Ltd, The King's Hall, Balmoral, Belfast BT9 6GW

0870 220 1778 Fax: 0870 220 1779

admin@ac-electric.co.uk

Contact: Jim McEvoy or Erick Snoddy

FURNITURE

ECS , Unit E1 Tougher Business Park, Naas, Co Kildare

00353 4543 5800 Fax: 00353 45435802

www.ecs.ie

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FLORIST & FURNITURE

Hillmount Nurseries

56-58 Upper Braniel Road,

Gilnahirk, Belfast BT5 7TX

(028) 9044 8213 Fax: (028) 9044 8822

info@hillmount.co.uk

FLORIST

Reids Florist, 154 Lisburn Road, Belfast BT9

(028) 90663381

REFRIGERATION

Lowe Refrigeration, 101 Ballynahinch Road

Carryduff, Co Down BT8 8DP

(028) 9081 2248 Fax: (028) 9081 2608

STAND FITTING ITEMS

Octanorm Shell Scheme System supplied by :

ECS , Unit E1 Tougher Business Park, Naas, Co Kildare

00353 4543 5800 Fax: 00353 45435802

www.ecs.ie

Local specialist stand fitting companies: -

Excite Exhibition & Display 028 9267 3030

Exclaim 028 9041 0006

Parker Butler Ltd 028 9070 5678

The Display Team 028 9127 5616

TELEPHONE

B.T. Northern Ireland

(028) 90214415

Contact: Heather Waring

Exhibitors requiring telephones installed on their stands are asked to contact B.T. You

are advised to give at least 5 working days notice. For ease of communication, please

notify the Society of the telephone number on the stand. Please note that coin boxes in

the Showgrounds or Halls do not accept incoming calls.

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MARQUEE HIRE

North Down Marquees (recommended supplier)

39 Ballynahinch Road

Carryduff

BT8 8DL 028 9081 5535 enquiries@northdownmarquees.co.uk

www.northdownmarquees.co.uk

Other local Marquee Hire Companies: -

Executive Marquees Ireland

211 Belfast Road, Ballynahinch, BT24 8UP

028 9756 4040 sales@executive-marquees.com

Mid-Antrim Marquees

21 Cennick Road, Gracehill, Ballymena BT42 2NH

028 2565 6932

Please ensure that the Marquee Hire company you choose conforms to the Code of

Practice laid down by the Society, i.e. any company erecting Marquees in Balmoral

Showgrounds must be a member of The Performance Textiles Association, 42 Heath

Street, Tamworth, Staffs B79 7JH. 01827 52337

info@performancetextiles.org.uk www.performancetextiles.org.uk

HOSPITALITY UNITS

UMEX (Ulster Mobile Exhibitions)

55 Main Road, Cloughy, Co Down BT22 1JB

028 4277 2300 www.umexhire.com

WATER COOLERS FOR HIRE

Antrim Hills Spring Water

100 Irish Hill Road, Ballyclare BT39 9NA

028 9332 2325 sales@antrimhills.com

MOBILE CREDIT & DEBIT CARD TERMINALS

123 Hire Ltd, Elliot House, 10-12 Allington Street, London SW1E 5EH

0870 20 30 123 Fax: 0870 20 60 123

hire@123hire.net www.123hire.net

FLEXIBLE LIGHT PANELS

1mm thick, even light distribution, low energy, range of sizes

exterior and interior

For more information contact:

Janine Jordan, Service Point T:07760172659

www.balmoralshow.co.uk 7


Build-Up and Breakdown Times

SHOWGROUNDS EXHIBITORS

(EXCEPT GARDEN VILLAGE & FOOD PAVILION)

Build-up begins: Sunday 3 May 2009 8.30am – 5.30pm daily

Build-up ends: Sunday 10 May 2009

Enter by:

NB New 2008

GATE E Harberton Park except Sundays use GATE A Lisburn Rd

Deliveries of large pieces of machinery etc should only take

place on Monday 11 May if essential. Please request

permission to deliver from Jenny McNeill.

NO LARGE MACHINERY/EQUIPMENT DELIVERIES WILL BE

ACCEPTED ON TUESDAY 12 MAY.

Small items and perishable items may be delivered on Monday 11 and Tuesday 12 May.

Please enter by GATE H Harberton Car Park. Exhibitors are asked to provide their own

means of transportation of their goods to their stand.

Breakdown commences: Saturday 16 May 2009 8.30am – 5.30pm

Sunday 17 May 2009 8.30am – 5.30pm

Monday 18 May 2009 8.30am – 5.30pm

All exhibits must be removed from the Showgrounds by Tuesday

19 May. Exhibits remaining after this date will be charged at £500

per day or if causing an obstruction will be removed and disposed

of.

www.balmoralshow.co.uk 8


KING’S HALL, NUGENT HALL, GARDEN VILLAGE & FOOD

PAVILION EXHIBITORS

SHELL SCHEME STANDS

All shell scheme stands are Octanorm supplied by ECS Ltd. Nails, Staples, Screws etc

cannot be used, only Blu-Tack or sticky fixtures may be used to apply graphics to the

panels. Damaged panels will be charged at £25 per panel. Accessories eg shelves etc

can be ordered direct form ECS Ltd. www.ecs.ie

Build-up: Monday 11 & Tuesday 12 May 8.00am – 7.00pm

Enter by :

GATE D Balmoral Avenue using florescent yellow vehicle pass

All vehicles once unloaded must be removed to Harberton Park

(GATE G) to avoid being clamped and/or removed.

All shell scheme stands are carpeted and a company name sign in standard lettering

will be provided.

FREE BUILD (SPACE ONLY) STANDS

Build-up: From Thursday 7 May 8.00am – 5.00pm

Enter by:

GATE E Harberton Park (GATE A on Sunday 10 May only)

Breakdown commences: Saturday 16 May 2009 8.30am – 5.30pm

Sunday 17 May 2009 8.30am – 5.30pm

Monday 18 May 2009 8.30am – 5.30pm

NB: Any large items requiring the use of a fork lift must be in place by Sunday 10

May.

As a security precaution, the Organiser asks exhibitors to remove small products &

equipment etc from their stand before leaving on Friday evening. Exhibitors are

recommended to work in pairs so that their stand is manned at all times. Exhibitors will

be permitted to remove items from stands in the King's Hall and Nugent Hall from the

close of the Show for two hours only. The Halls will be sealed at 10.00pm and for

security reasons exhibitors will not be permitted further entry.

www.balmoralshow.co.uk 9


Build-Up/Break Down General Information

All STANDS MUST BE READY BY 7PM ON TUESDAY 12 MAY 2009

1. For Health and Safety reasons, children under 16 will not be allowed onto the

premises during build-up and breakdown periods.

2. PLEASE NOTE THAT BOXES AND CARDBOARD PACKING CASES MAY NOT BE

STORED ON TOP OF STANDS

3. Trade Stands are re-numbered every year; do not assume that your stand Number will

be the same as at the previous Show. Please ensure that you have the current trade

stand number before preparing advertising or informing your contractors. If in doubt

call Jenny 028 9068 6183.

4. Exhibitors should note that the Society will not be able to provide a tractor for

unloading heavy machinery.

5. Machinery Exhibits - Exhibitors of Loaders, Telehandlers, Excavators, Cranes or

machinery attachments displaying their machine in an elevated position must ensure

that mechanical ram props are in place, even if the machine incorporates safety

check valves on main lift rams or other standard safety features. This point of safety

will be strictly enforced. Exhibitors should supply the Society with a letter from the

manufacturer which covers the recommended method of elevated display in crowded

show scenarios for each specific machine.

All Machinery exhibits must be in place by Sunday 10 May.

All machinery exhibitors must ensure that suitable barriers or management

arrangements are in place during the Show to prevent children from climbing

up/over large pieces of machinery.

6. Electrical Requirements

If you have not already ordered electrical requirements for your stand, please contact

Event Technical Services Ltd on 0870 163 0071 or download an order form from

www.balmoralshow.co.uk. Orders placed after 7 May 2009 may be subject to a 25%

surcharge. Work will only be carried out when accompanied by an official order and

only electrical installations constructed by the Contractor will be connected to the

mains distribution system. PLEASE NOTE THAT ALL ACCOUNTS MUST BE

SETTLED BEFORE THE SHOW COMMENCES TO ENSURE POWER SUPPLY TO

STANDS.

Exhibitors should be advised that any portable appliance brought onto the premises

must be PAT tested and within the inspection period. Proof of testing will be required

on request.

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7. Liquefied Petroleum Gas

Butane gas may be used within the King’s Hall Complex but must be removed

overnight. Propane gas must be piped into the building from an exterior location,

agreed in advance, and under no circumstances will propane gas be permitted in any

building.

All tradestands with an LPG installation will be required to provide a CORGI certificate

confirming the safety of the LPG installation. The CORGI certificate must be available

when requested.

8. Forklift

A forklift service is available on a first come, first served basis. Prior booking is not

available. Requests for forklift should be made directly to the Organiser’s Office at

the front of The King's Hall. Exhibitors should note that waiting time may exceed one

hour at peak times. The Forklift can lift up to 2 tonnes and can be used on hard

ground only.

9. Goods Lift

The King's Hall has Goods Lift access onto the Balcony and this will be available to

Exhibitors as follows:-

Thursday 7 and Friday 8 May:

Saturday 9 and Sunday 10 May:

Monday 11 and Tuesday 12 May:

Friday 15 May:

Saturday 16 May:

8.30am – 5.00pm

9.00am – 4.00pm

7.00am – 8.00pm

8.00pm – 10.00pm

8.00am – 4.00pm

Dimensions: 6m long x 2.2m wide x 1.8m high. Can lift up to 3 tonnes.

10. Restocking Service

Exhibitors are permitted to re-stock their stands during the days of the Show between

7.00am and 8.00am only and vehicle access is by GATE D in Balmoral Avenue. Any

vehicle found in the showground’s after 8.00am will be towed from the premises.

11. Car parking Monday 11 & Tuesday 12 May

Cars will not be allowed to park in the Showground’s from Monday 11 May 2009 and

Exhibitors and their Contractors are requested to park in Harberton Car Park (enter by

GATE H in Harberton Park) from that date.

12. Close of Show Access

Essential Vehicles only. Access only by admission pass which can be obtained from

Jenny McNeill, Organisers Office, front of King’s Hall after 6pm on Friday 15 May.

Only essential trade exhibitor vehicles may enter the Showgrounds on Friday

15 May after the Show closes at 8pm to enable removal of their exhibits.

Please note that vehicle access is limited and only permitted after the general

public has been cleared from the showgrounds. This may not be until

www.balmoralshow.co.uk 11


8.30pm. Due to congestion within the Showgrounds, it is advisable to provide your

own method of transporting stand items to your vehicle.

UNDER NO CIRCUMSTANCES ARE EXHIBITORS PERMITTED TO

REMOVE ANY GOODS FROM THEIR STAND BEFORE THE EXHIBITION

CLOSES AT 8.00PM FRIDAY 15 MAY.

13. Food Exhibitors

Food/Drink may only be sampled, sold in multi pack form or sold for consumption off

site. All exhibitors sampling non packaged food must comply with the Food Hygiene

regulations.

14. Insurance

Exhibitors are advised to take out adequate insurance cover against the kinds of risks

that could incur in connection with the Show, especially: -

Public Liability,

Employers Liability,

Personal Accident to staff

All risks to – (a) Exhibitors property at Show

(b) Property on loan or hire to them

In addition, exhibitors may wish to take out insurance for losses and wasted

expenditure in the event of the Show being abandoned or curtailed.

15. Value Added Tax

A claim for refund of Value Added Tax by a taxable person not established in the

United Kingdom may be made by completing the appropriate form and sending it with

a copy of our invoice and a certificate of claimant’s status as a taxable person in

another EC country to:

HM Customs & Excise

VAT Overseas Repayments Unit

PO Box 34

Foyle House

Duncreggan Road

Londonderry BT48 7AE

Tel: 028 7137 6200 E: enq.oru.ni@hmce.gsi.gov.uk

www.customs.hmrc.gov.uk

16. Distribution of Publicity Matter / Balloons

Exhibitors are not allowed to distribute leaflets, brochures, magazines, newspapers

etc anywhere within the Halls or Showgrounds, except at their own stands, and they

must not, for this or any other purposes, encroach upon the alleys or open spaces or

do anything which may cause an obstruction.

Balloons are not permitted on the premises at any time during the Show.

17. Public Address

The Public address system is provided for the use of the Organisers and is not

available to exhibitors or visitors.

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18. Objectionable Exhibits – The Society reserves the right to refuse or to order the

removal of any article or articles brought for exhibition which they may deem

unsuitable or objectionable, without assigning any reason for such refusal or order.

The sale of handout balloons, laser pens, explosive caps, pellet/laser guns, replica

guns, knives and water pistols are strictly prohibited, together with items likely to

cause offence to other patrons and/or livestock.

19. Performing Right Society and Use of Audio Equipment: Charges to cover the

public performances of copy right music at the Show by Exhibitors is payable in

advance at a rate determined by the PRS. An application form may be obtained from

the Copyright House, 20-33 Berners Street, London W1T 3AB (Tel 020 75805544)

www.mcps.prs-alliance.co.uk. The use of radios and other sound reproduction devices

is strictly controlled and if the noise level is deemed to be objectionable the Exhibitor

will be prohibited from using such devices.

Sound Recording: Charges to cover background music on individual stands are

payable in advance by exhibitors at a rate determined by the Phonographic

Performance Ltd. An Application form may be obtained from PPL, 1 Upper James

Street, London L1F 9DE Tel: 020 75341000 www.ppluk.com

20. Responsibility for protection of goods – The Society will take such precautions as

it may consider necessary for the protection of all articles exhibited, but will not, at any

time, be responsible for the loss of, damage to, or safety of, any exhibit, empty cases,

tools or other property of an exhibitor or any person, in any circumstances

whatsoever.

21.Temporary Structures – Any temporary structure erected in the Showgrounds must

have a Structural Certificate and Fire Certificate. These certificates must be available

on request. Any change in levels should be appropriately protected by hand rails.

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Exhibitor Passes

Pre/Post Show Passes

You will find enclosed a number of pre/post show passes which will allow you

access onto the showgrounds during build-up and breakdown. Please ensure you

present your pass at the gate to gain admission.

Wrist Bands / One Day Passes

Please find enclosed a number of exhibitor one day tickets and 3-day wristbands for

the use of you and your staff during the Show. One ticket will admit one person on

any one day of the Show. A 3-day wristband once worn should not be removed until

the end of the Show or it will become void. Please be aware that all tickets are now

scanned upon entrance.

Exhibitors’ passes are allocated free of charge as follows:-

King’s Hall / Nugent Hall Exhibitors / Food Pavilion

1 – 9 sq m 1 x 3-day wristband + 3 one day tickets

10 – 18 sq m 2 x 3-day wristbands + 4 one day tickets

19 – 36 sqm 2 x 3-day wristbands + 6 one day tickets

37sqm+ 3 x 3-day wristbands + 9 one day tickets

Garden Village

25 sqm 1 x 3-day wristband + 3 one day tickets

25+ 2 x 3-day wristbands + 6 one day tickets

Showgrounds Exhibitors

Any stand less than 129sqm 1 x 3-day wristband + 3 one day tickets

130 – 349 sqm 2 x 3-day wristbands + 6 one day tickets

350 – 601 + sqm 4 x 3-day wristbands + 9 one day tickets

Additional Tickets: -To order additional tickets for bona fide members of staff please

complete the form on www.balmoralshow.co.uk tradestands page.

Please note that if you intend to invite clients etc to your stand at the Show please

ensure you have provided them with a ticket as they will be charged at the gate.

NB If you need to leave the Show and return in the same day please ensure you

obtain a stamp to gain readmittance.

NO FREE TICKETS IN EXCESS OF THE FREE ALLOCATION CAN BE ISSUED

www.balmoralshow.co.uk 14


Parking

1 Free Car Park Pass per Trade Stand – entitles the bearer to park in : -

BOUCHER ROAD PLAYING FIELDS (Hard Standing)

Convenient to M1 Motorway. Free Shuttle Bus to the front of the King’s Hall will run on

Show Days from 8.00am to 9.00pm.

STRANGFORD AVENUE PLAYING FIELDS (Grass Site)

Walking distance to Showgrounds.

BELFAST HARLEQUINS PLAYING FIELDS (Hard Standing)

Free Flexibus dropping off close to Gate G in Harberton Park will run on Show Days from

8.00am to 9.00pm.

QUEEN’S PLAYING FIELDS (Hard Standing)

Convenient to Outer Ring. Enter via House of Sport. Free Flexibus dropping off close to

Gate G in Harberton Park will run on Show Days from 8.00am to 9.00pm.

Extra passes for the above car parks are not available to buy in advance. Payment

is charged upon entrance £5 per car.

Other car parks available to trade exhibitors are: -

HARBERTON PARK (Top of Showgrounds)

3 Day Ticket £50 (inc. VAT)

1 Day Ticket £20

STRANGFORD AVE PLAYING FIELDS (Forward Area)

3 Day Ticket £35 (inc. VAT)

1 Day Ticket £13

MALONE PARK 3 Day Ticket £35 (inc. VAT)

1 Day Ticket £13

To order please complete the car park order form on our website. Please note all car

park tickets must be paid for in advance.

www.balmoralshow.co.uk 15


Directions to Balmoral Show

If using Sat Nav please use postcode BT9 6GU.

From the M1 Motorway: Exit at Junction 2 and follow the signs to The King’s Hall.

From the M2 Motorway /International Airport: Follow the Westlink to M1 and exit at

Junction 2, follow signs to The King’s Hall.

From the City Airport: Follow signs to Dublin on the Sydenham By-Pass, onto the

Westlink and then M1. Exit at Junction 2, follow signs to The King’s Hall.

From Belfast Docks: Follow signs for Westlink and M1 Motorway. Take first exit off M1,

signposted to The King’s Hall and follow signs to the King’s Hall.

From the Outer Ring (A55): Follow the directions towards Lisburn, The King’s Hall is

clearly sign posted

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General Information

• BANKING

There are no banking facilities at the Show, however, there are ATM’s beside the

Organisers Office at the front of King’s Hall, between the King’s Hall & Nugent Hall

and at the press centre in the showgrounds.

Local Banks may be found at: -

Northern Bank Ltd Boucher Road Tel: 028 90 38 1540

First Trust Bank 2 Finaghy Road North Tel: 028 90 30 1841

Bank of Ireland 364 Lisburn Road Tel: 028 90 66 9522

Ulster Bank Boucher Road Tel: 028 90 68 2997

• CLEANING OF STANDS

It is the responsibility of each Exhibitor to clean their own stand. NB: cleaning

equipment is not provided by the RUAS. Stand cleaning can be arranged by

contacting Industrial Cleaning Services or another company of your choice.

• CARAVAN / MOBILE HOMES

There are no facilities for parking caravans and mobile homes within the

showgrounds.

• CATERING

Exhibitors are reminded that no company or individual may bring any food or drink

into the Show for distribution (other than small scale sampling which must be

authorised in writing by the Society). The franchised caterers, Hamilton & Kirk,

will be pleased to take orders for food required during the Show.

Pre-Show Catering

Saturday 9 & Sunday 10 May - Fast food at Fodder & Food area.

Monday 11 & Tuesday 12 May

o Fast Food available from the Central Balmoral Food Court

o Café Corner at the front of The King’s Hall – Monday 10am-6.00pm and

Tuesday 10.00am – 8.00pm.

o The Elmwood Grill (between King’s Hall & Nugent Hall) Monday 12.00 –

7.00pm, Tuesday 7.30am – 7.00pm

o Fodder & Food situated beside the cattle wash at the end of the Londonderry

Hall.

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Show Catering

o

o

o

o

o

o

o

o

o

o

o

Café Corner at the front of The King’s Hall – Hot & Cold Fast Food

The Elmwood in the King’s Hall – Self Service Meals and Snacks

Pinewood Snack Bar on The King’s Hall Balcony – Hot & Cold Snacks and

Meals

Mobile Units opposite Horse Rings 1 – Fast Food and Ice Cream

The Balmoral Food Court in the centre of the Showgrounds – Ice Cream,

Aberdeen Angus Carvery, Continental Coffee, Sandwiches & Fast Food

Grand Stand Food Court –Coffee and Ice Cream, general fast foods

Arena & Promenade Area - Popular Fast Foods, Ice Cream and Juice Bar

Children’s Farm – Fast Food and Ice Cream

Garden Village – Ice Cream, crepes & Coffee Unit

Fodder & Food - Fast Food & Beef & Lamb Carvery

Rear of Harberton Hall – Coffee Trailer with Sandwiches

Corporate Hospitality

Corporate Hospitality at Balmoral Show is the perfect way to entertain clients, family

and friends in the exclusive ‘Arena Suite’. Overlooking the Main Arena, you will

experience first class hospitality and uninterrupted views of the Show Jumping and

other Main Arena attractions.

A number of packages are available. For further information, please contact Judith,

Gareth or Kristina on 028 9066 5225 or checkout the website

www.balmoralshow.co.uk.

• CLOAKROOMS

Cloakroom facilities are open beside Café Corner at the front of the King’s Hall.

• COMPLAINTS PROCEDURE

Should for any reason you have a complaint during the Show please ensure that

you contact Jenny McNeill in the Organisers Office at the front of the King’s Hall.

• DELIVERIES

Any deliveries which are to be accepted by the Organisers prior to the show, must

be clearly labeled with your Company name, Stand location and Stand No.

No deliveries will be accepted before Friday 9 May.

• Deliveries during Show opening hours – If it is essential that stock is delivered

during the opening hours (8.30am – 8.00pm) of the Show, your delivery driver must

have a letter of access. This can be obtained from Jenny McNeill. All deliveries will

be admitted through GATE A Lisburn Road where they can be unloaded in a covered

area adjacent to security. It is up to you to get the delivery to your stand.

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• EMERGENCY NOTES

In the event of an emergency situation the Public & Exhibitors may be asked to

evacuate the premises. You will be advised discreetly by a steward or member of

staff or by the PA System. We would ask you to secure your stand and leave as

directed.

• EXHIBITORS LOUNGE

An exclusive space for exhibitors during the pressures of the show, to relax with free

tea, coffee and newspapers. Just call into the ChristChurch Centre on the ground

floor of the Conference Centre and we will give you a warm welcome.

• FIRST AID

First Aid posts are found beside the Show Office at the Alexander Hall, beside the

Judges’ Box at the Arena, at the Nugent Boxes above Horse Ring 1 and inside the

King’s Hall, at the front, beside Café Corner. The Paramedic team can be contacted

through any of the First Aid posts or from the Organiser’s Office at the front of the

King’s Hall.

• ORGANISERS

The Organiser of the Balmoral Show is the ROYAL ULSTER AGRICULTURAL

SOCIETY. Tel: (028) 9066 5225, Fax: (028) 9066 1264

E-Mail: info@kingshall.co.uk www.balmoralshow.co.uk

Two days before and during the Show, the Organiser’s Office will be in operation,

opening at 8.30am each morning. This is situated at the front of the King’s Hall and all

enquiries relating to tradestands will be handled from this office.

• POSTAL SERVICE

There is a post-box outside the front of the King's Hall and a Post Office situated

approximately 1/4 mile away at Creightons Garage.

• PUBLIC TRANSPORT – Northern Ireland Railways have a station (Balmoral Halt)

immediately opposite the King’s Hall. Metro bus 9A, B or C passes the front of the

King’s Hall. For timetables and further information please contact www.translink.co.uk

• SECURITY

24-hour Security will be maintained throughout the Show; however, if you have

special high risk items or very valuable products on your stand, you may prefer to

hire a Security guard to stay on your stand overnight. Please ensure that you

inform the Organiser in writing of your intention.

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Exhibitors will be informed on the opening morning of security procedures to be

enforced during the Show and during breakdown. The Organiser appreciates

exhibitors' co-operation in carrying out these procedures.

• OVERNIGHT SCREENS

Overnight Screens are not provided. It is up to the exhibitor to provide their own

overnight screen for their stand.

• TOILET FACILITIES/SHOWERS

In the build up period from 6 May until 11 May, toilets may be found at the Alexander

Hall and at the back of the Grandstands. On Monday 12 May and Tuesday 13 May,

all toilets are open. During the Show, showers are available adjacent to Fodder &

Food, at the Alexander Hall and at the Balmoral Hall (Ladies’ only).

• TAXIS

Local Taxi firms are: -

Value Cabs 028 9080 9080

Fona Cab 028 9033 3333

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ADVICE TO FOOD BUSINESS OPERATING

WITHIN MARKETS, FAIRS AND EXHIBITIONS

This document is intended to provide advice on how to comply with the Personal Hygiene,

Equipment Washing and Temperature requirements of The Food Safety (General Food

Hygiene) Regulations (N.I.) 1995 and The Food Safety (Temperature Control)

Regulations (NI) 1995. Regard must also be given to the other relevant parts of these

Regulations.

This guidance has been produced taking into consideration the Industry Guide to Food

Hygiene Practice: Markets & Fairs Guide.

For further information contact:

Environmental Health Officer, Belfast City Council, The Cecil Ward Building, 4-10

Linenhall Street, BELFAST, BT2 8BP

Tel:- (028) 90320202 Fax:- (028) 90270422

TYPE OF OPERATION

1. Low Risk

e.g. – selling pre-wrapped tinned or bottled goods, or

open dried goods such as seeds, nuts, cereals, plain bread products or

whole fruit and vegetables, or

wet unwrapped fish/meat/poultry

(Please note this list is not exhaustive)

REQIUIREMENTS

Personal Hygiene

a) Wash hand basis (WHB) or bowl with soap, towels and a minimum of 9 litres

of hot and cold water on the stall, or

b) access to communal facilities e.g. WHB in toilets which have hot and cold

water, or soap and towels, or

c) commercial quality sanitised hand wipes on the stall.

Equipment Washing

d) access to communal facilities e.g. a sink with hot and cold running water, or

e) a WHB on the stall with a minimum of 9 litres of hot and cold water.

2. High Risk

e.g. – handling open ready to eat high risk foods, or

o cooking meat/fish, or

o handling open cooked meat, or

o handling open mayonnaise products, or

o selling unwrapped ice cream, or

o selling unwrapped, cut cheese, or

o handling open sandwiches, or handling dairy desserts and cream products.

(Please note this list is not exhaustive).

www.balmoralshow.co.uk 21


REQUIREMENTS

Personal Hygiene

f) WHB provided with running hot and cold water, soap and towels on the stall, or as

(a) above.

Equipment Requirements

g) running hot and cold water provided at a sink on the stall, or

h) a sink with a minimum of 9 litres of hot and cold water on the stall.

3. GENERAL REQUIREMENTS APPLICABLE TO ALL OPERATIONS

Water Supply

Only drinkable water is to be used on the stall. On no account has water for any

‘food’ use to be taken from within toilets or external taps.

Temperature Requirement

A thermometer, or equipment with a temperature display must be available if holding

food hot, or selling cold cooked meats or fish, cold meat and fish products, cold

cooked vegetable dishes, any cold cooked dish containing egg or cheese, prepared

salads and dressings, soft cheeses, smoked or cured fish, sandwiches which

contain any of the above, low acid desserts and cream products, fresh pasta,

smoked or cured meats which are not ambient stable.

The aforementioned high risk foods must be held at or below 8°C or at or above

63°C.

If a gauge on a chilled unit is used this must reflect product temperature.

Please note temperature control requirements may be subject to certain exemptions

e.g. on display for sale for less than 4 hours for chilled products and for less then 2

hours for hot products.

4. PERSONAL HYGIENE

If you have suffered from diarrhea and / or vomiting within the last 48 hours you

should not handle food.

Provide waterproof dressings (plasters)

Keep yourself and your clothes clean.

Thoroughly clean your hands often and always after:

• Breaks including smoke breaks

• Using the toilet

• Handling rubbish

• Handling raw food

• Handling dirty packaging

CROSS CONTAMINATION

• Keep raw products away from cooked products.

• Store food off the ground and protected from rain, dust, birds and dogs.

• Handle cooked food as little as possible.

www.balmoralshow.co.uk 22


BEST TRADE STAND AWARD

All trade stands are automatically entered into this Competition. The object of the

Competition is to encourage exhibitors to stage an attractive display. However, although

it is appreciated that many companies use floral displays, the absence of such will not be

a disadvantage in the Competition.

The Competition will be divided into the following four categories:

A

B

C

D

Best Trade Stand – Displaying agricultural and horticultural

machinery and equipment

(Sponsored by N. I. Agricultural Machinery Dealers Association)

Best Agricultural, Horticultural or Food Stand

Excluding stands displaying machinery or equipment.

(Sponsored by Belfast News Letter)

Best Trade Stand displaying non-agricultural plant, equipment and

vehicles

(Sponsored by Royal Ulster Agricultural Society)

Best Trade Stand in the King’s Hall and Nugent Hall

Not receiving any other award

(Sponsored by Event Technical Services Ltd )

Companies winning the Competition for two consecutive years will not be deemed eligible

for the Competition for another year.

Winners Balmoral Show 2008

Class A

Class B

Wilson’s of

Rathkenny

Moore Concrete

Class C

Class D

B C Plant J C B Ltd

Safe Food

Highly Commended - McDonalds

www.balmoralshow.co.uk 23

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