Exhibitor Prospectus - Marina Recreation Association

marina.org

Exhibitor Prospectus - Marina Recreation Association

40th Annual Marina Recreation Association

Educational Conference and Trade Show

Exhibitor

Prospectus

Turning A Vision Into Action

November 1-3, 2011

Rio All-Suite Hotel • Las Vegas


40th Annual Marina Recreation Association Educational Conference and Trade Show

ABOUT THE CONFERENCE

Establish new relationships and strengthen

existing relationships by exhibiting at

the 40th Annual MRA Educational Conference

& Trade Show, the largest show

in the Western States. Pre-conference

events are Tuesday, November 1, 2011,

starting with the 17th Annual Golf Tournament

at 10:00 am. A workshop on “How to

Become Certified in the Clean Marinas Program” will also be

offered on Tuesday, November 1, 2011, including a field trip to

a certified clean marina. The conference officially kicks off that

evening with a Welcome Reception in the Exhibit Hall at

5:30 pm.

Rio All-Suite Hotel

(All events at hotel)

It will never be said that Las Vegas

lacks for luxury, but even in this city

the Rio All-Suite Hotel & Casino is a

standout example of sheer grandeur.

Every room is a suite at the Rio! With

two exciting nightclubs, four pools, a world-class spa and a beach and

lagoon, the Rio has all the amenities you need for your stay in the world’s

most exciting city.

Las Vegas enjoys 340 days of sunshine per year and an average daily

temperature of 83 degrees. Blue skies by day turn in to sunsets that melt

into the mountains at night.

Special MRA Conference Rate

• $79 plus tax for Single/Double occupancy Sun., Oct. 30 - Sat., Nov. 5.

A $30 per guest fee, per room, per night will apply for each additional

person over 2 people regardless of age. Reservations must be received

no later than Friday, October 7, 2011.

• After Oct. 7, rooms are on a space available basis and the MRA conference

rate is not guaranteed. All reservations must be guaranteed with

a deposit of first night’s room and tax charge.

• Cancellation of reservations, early departures or “no shows” within 72

hours prior to arrival will be charged first nights room and tax to the

credit card on file.

• All reservations must be made individually online at:

http://www.harrahs.com/CheckGroupAvailability.dopropCode

=RLV&groupCode=SRMRA11 or call in toll free at 1-888-746-6955

and refer to group code SRMRA11.

• CHECK-IN: 4:00 pm

• CHECK-OUT: 11:00 AM

Rio All-Suite Hotel

3700 W. Flamingo Road

Las Vegas, NV 89103

866.746.7671

www.riolasvegas.com

GOLF TOURNAMENT

The 17th Annual Golf Tournament

will be held at:

Revere Golf Club - Concord

2600 Hampton Road

Henderson, NV 89052

877.746.5337

The $120 tournament fee includes green fee, cart, range balls and a box

lunch. Transportation not provided.

9 ADVANTAGES OF EXHIBITING

1. Gather qualified sales leads from the largest convergence of marina

professionals & decision-makers in the Western States

2. Personally introduce and showcase your products and services

3. Experience a tremendous amount of exposure – the Exhibit area is

host to all refreshment breaks, breakfasts and lunches, as well as

the opening reception and a wine tasting event!

4. Great foot traffic - strategically positioned exhibit area adjacent to

conference registration, and between entrance and seminar rooms

5. Premiere location – Vegas is easy to get to and affordably priced

6. Strengthen relationships and do business with existing customers

7. Generate business contacts and establish valuable relationships

with new customers

8. See more decision-makers in less time and for less cost in a unique

face-to-face selling environment

9. Discover how the benefits far outweigh the costs when exhibiting

at MRA. Exhibitors receive the added exposure of the event, PLUS

additional promotion before and after the show.

EXHIBIT SCHEDULE

Exhibit Set-Up

• Tuesday, November 1, 2011 • 11:00 AM – 5:00 PM

Exhibit Schedule

• Tuesday, November 1, 2011 • 5:00 PM – 7:30 PM (Welcome Reception)

• Wednesday, November 2, 2011 • 7:00 AM – 8:00 PM (Breakfast,

Refreshment Breaks and Wine Tasting)

• Thursday, November 3, 2011 • 7:30 AM – 1:30 PM (Breakfast,

Refreshment Break and Lunch)

Exhibit Tear Down

Thursday, November 3, 2011 • 1:30 PM – 3:30 PM

KEY DEADLINES

April 18, 2011 Camera-ready art for May 2011 attendee

registration advertising due

July 15, 2011 Camera-ready art for August 2011 attendee

registration advertising due

July 31, 2011 Last day of early registration pricing

August 1, 2011 Booth Assignments begin for those who have

paid their dues and exhibit fees in full

August 5, 2011 Camera-ready art for Program advertising due

August 19, 2011 Deadline for Program description

September 30, 2011 Deadline for cancellation with 50% refund

October 3, 2011 Marina or Boatyard Guest submission due


BOOTH & SPACE RENTAL FEES & WHAT’S INCLUDED

TYPe eARLY REGULAR

8’ X 8’ $785 $835

10’ X 8’ $860 $935

Boats $3.00/sq ft $4.00/sq ft

Add’l Person $409 $429

Add’l Person 1 Day $309 $359

*Early Registration Ends July 31, 2011

Booth Rental Includes:

• Uniformed background and dividers consisting of an 8’ high curtain back wall, 3’ high

matching dividers (black), six foot skirted table (black with white top), 2 side chairs,

wastebasket

• Booth ID sign 7” x 44”

• Daily cleaning of aisles and common areas

• All conference seminars, Program & Seminar Handouts book, all meals including

awards dinner, special functions and admission for ONE PERSON in exhibit hall for the

entire conference.

• A certificate good for one Marina or Boatyard attendee who has never been to our

show. Certificate will be sent when full payment has been made. Attendee’s name

must be submitted and approved by October 3, 2011.

• Company listing in the Program & Seminar Handouts book.

• Company listing in the 2011 List of Exhibitors on the MRA web site.

• List of pre-registered attendees and final list of attendees both by mail and electronic

file format.

• Onsite Service Center during move-in and move-out.

Booth Rental Does NOT Include:

• Additional furniture (Information on ordering booth supplies will be provided in the

Exhibitor Services Manual)

• Movement, transfer, removal, storage, setup and dismantling of the booth

• Cleaning of the booth

BOOTH ASSIGNMENTS

Assignment of exhibit space shall be made solely at the discretion

of the MRA and is based on the following:

• Timeliness of the application

• Seniority

• Size of booth

Booth assignments will begin August 1, 2011 for those who have paid their dues and balance

of exhibit space. Space assignment confirmations will be sent out via e-mail on or

before August 15, 2011, to the contact identified on the application.

Please note that MRA does not guarantee booth placement requests. While every effort

will be made to ensure that your company has the best booth space possible, MRA does

not guarantee that your company will not be placed by a competitor. Further, MRA reserves

the right to reconfigure the floor plan and/or relocate any exhibit at any time.

EXHIBITOR KITS

Exhibitors will receive two sets of information. The first will be the Exhibitor Confirmation

Packet sent by MRA Show Management that contains booth assignments and hotel

reservation information, among other materials. These packets will be mailed in early

August 2011.

The second set of information is the Exhibitor Service Kit disseminated by the official

contractor, GES. The Exhibitor Kit contains shipping information and forms for ordering

labor, electricity, and furniture. The Exhibitor Kit will be sent directly from GES via e-mail

starting in early August 2011.

www.marina.org

OFFICIAL CONTRACTOR

GES

7050 Lindell Road • Las Vegas, NV 89118-4702

Phone: 800.475.2098 • Fax: 866.329.1437

International Calls: 702.515.5970

International Fax: 702.263.1520

Contact GES Online: www.ges.com/chat

Global Experience Specialists is the official service contractor

for this year’s show. For all orders, please go to www.ges.

com and click on “Order now”. GES will supply each exhibitor

with a user ID and a temporary password so you can sign in

and select your show. Once you are logged in, you can order

any and all GES services you require. All work performed in

the Exhibit Area is under union jurisdiction and under safety

jurisdiction. GES has a great relationship with all unions. We

work very closely with them to create a positive work environment

that enables us to deliver the highest quality of service.

Our effective leverage of these relationships provides greater

efficiencies to the exhibitors. We anticipate that all contracts

up for renewal will result in non-contentious resolutions.

All work involved in the erection, touch-up painting, dismantling,

and repair of all exhibits – when this work is done by

persons other than your full-time company personnel – will

fall under union jurisdiction. This work is to include wall coverings,

floor coverings, pipe and drape, painting, hanging of

signs and/or decorative materials from the ceiling, placement

of all sighs, and the erection of platforms used for exhibit

purposes.

This does not apply to the unpacking and placement of merchandise.

Any full-time company personnel involved should

be prepared to produce some type of company identification

when engaged in these activities.

Freight Handling

All work involved in the loading and unloading of all trucks,

trailers and common and contract carriers, as well as the handling

of empty crates and the operation of material handling

equipment, is under union jurisdiction. The union also has the

jurisdiction of the unloading, uncrating, unskidding, leveling,

painting and assembly of machinery and equipment, as well

as the reverse process.

Full-time employees of exhibiting companies may ‘hand carry’

material provided they do not use material handling equipment.

When exhibitors do choose to ‘hand carry’ material,

they may not be permitted access to the loading dock/freight

door areas. GES Exposition Services will not be responsible

for any material we do not handle.

All exhibitors are expected to comply with any union requirements

in effect and as outlined in the “SHOW SITE WORK

RULES’ section of the Exhibitor Kit.

Gratuities

Our work rules prohibit the SOLICITATION OR ACCEPTANCE

of tips in cash, product or gifts in kind by any employee (union

or non-union). Our employees are paid appropriate wages

denoting professional status, therefore tipping of any kind is

not allowed.

General questions regarding any services provided by the official

contractor should be directed to GES at the number listed

above. Information regarding access to the online Exhibitor

Service Kit will be provided by GES via e-mail and will be

available on the MRA website marina.org.


2010 EXHIBITORS

Join us to exhibit at the 40th Annual MRA Conference &

Trade Show and you will be in good company. Last year’s

exhibitors included:

ADP Lightspeed

ALX Technology

American Dock Boxes, Inc.

American Textile & Supply Inc.

Anchor QEA

Atlantic-Meeco, Inc.

Bellingham Marine

BoatUS Cooperating Marina

Program

Bunker Hill Underwriters

Clausen Engineers

Clean Marinas Program

Connect-A-Dock Inc.

Docks & Marinas, Inc.

Eaton - Marina Power &

Lighting

Edson Corp

EMP Industries Inc.

Fineline Industries

FRP Resource Inc.

Golden Boat Lifts

Great American Insurance

Company

HDB Marine

HydroHoist Marine Group

Keco Inc.

KMI Sea-Lift

Kord Information Systems, LLC

MariCorp US LLC

Marina Accessories, Inc.

Marina Dock Age

15004 Glasscock Road

Lodi, CA 95242

Phone: 209.334.0661

Fax: 209.334.6876

www.marina.org

MarinaWare

Marine Retailers Association

of America – MRAA

Marine Travelift, Inc.

MarineSync Corp.

Marinetek

MKI Products

My Boat Works

MBS / MyBoatSlip.com

Ocean Blue Environmental

Permadock, Inc.

R.A. Belter Insurance

SaverSystems, Inc.

Scottco Distributors Inc.

Scribble Software

Sea Technology

SeatizenPro Inc.

Separate Systems Inc.

Shoremaster, Inc.

TA2solutions

Tait Environmental

Services, Inc.

Topper Industries, Inc.

Trionic Corp.

Twin Anchors Marine

Western Pump

Western Wood Preservers

Institute

Westmar Insurance Service

* 2010 Sponsors

“Our company is involved in multiple marine organizations

throughout the industry. The MRA conference

is well organized and attended due to the emphasis

on educational training sessions that focus on both

fresh and salt water markets. As both an exhibitor

and attendee, I highly recommend this conference to

others in the industry.”

— Mick Webber, HydroHoist Marine Group

Follow us on . . .

Marina attendees • Past Four Years

5th Avenue Landing

7 Bays Marina

Ala Wai Consultants

Alameda Marina

Almar Management Inc.

Anacapa Isle Marina

Antlers Resort & Marina

Ballena Isle Marina

Bartlett Lake Marina

Bay Club Hotel & Marina

Bethel Harbor

Bidwell Canyon Marina

Big Bear Marina

Braito’s Marina

Brickyard Cove Marina

Bruno’s Island Yacht Harbor

Cabrillo Isle Marina

California Recreation Company

California State Parks

California Yacht Marina - Wilmington

California Yacht Marina - Chula Vista

California Yacht Marina - Glorietta Bay

California Yacht Marina - Port Royal

California Yacht Marina - Cabrillo

Callville Bay Marina

Camp Richardson Resort Inc.

Carillon Point Marina

Catalina Yacht Anchorage

Channel Islands Harbor

Channel Islands Harbor Marina

Chula Vista Marina

City of Berkeley Marina

City of Long Beach - Marine Bureau

City of Newport Beach - Balboa Yacht Basin

City of Sacramento Marina

City of Santa Barbara

City of Suisun City Marina

Clipper Yacht Company LLC

Coronado Yacht Club

Cottonwood Cove Marina

Crystal Point Marina

Crystal Point Yacht Club

Dana Landing Marina

Dana Point Marina Company

Dana West Marina

DeAnza Bayside Marina

Diamond Valley Marina

Dillon Marina

Discovery Bay Yacht Harbor

Docktown Marina

Emerald Cove Marina, Inc.

Forever Resorts

Gold Key Boathouse & Marine Service

Grand Marina

Grove Harbour Marina LLC

Half Moon Marina

Harbor Island West Marina

Havasu Landing Resort

Hawaii Kai Marina Community Association

Hells Canyon Resort

Holday Harbor - Cabrillo Marina

Holiday Harbor - Shasta Lake

houseboats.com - Jones Valley Resort

houseboats.com - Sugarloaf

houseboats.com - New Melones

houseboats.com - Lake McClure

Water Resorts Inc.

Hyatt Regency Mission Bay Spa & Marina

Island Yacht Anchorage

Ko Olina Marina

Kona Kai Marina

Korth’s Pirates Lair Marina

Lake Havasu Marina

Lake Oroville Marina

Lake Roosevelt Vacations, Inc.

Lake Sonoma Resort Area

Lakeway Marina

Las Vegas Boat Harbor

Lauritzen Yacht Harbor

Lloyd’s Holiday Harbor

Loews Crown Isle Marina

Lost Isle

Lucerne Valley Marina

Marina Bay Yacht Harbor

Marina del Rey Marina

Marina Harbor Anchorage

Marina Village Marina

Marina Village Yacht Harbor

Marinas International

Marine Group Boat Works

Markley Cove Resort

Martinez Marina

Moccasin Point Marina

Napa Valley Marina

Newmarks Yacht Centre

North Shore Landing

Oakland Marinas

Obexer’s Boat Company

Oceanside Harbor

Owl Harbor Marina

Pacific Corinthian Marina

Paradise Village Marina

Pegasus Group

Pelican Harbour, LP

Pelican Landing Marina

Pellarin Enterprises

Peninsula Yacht Marina

Perry’s Boat Harbor

Peters Landing Marina

Pier 32 Marina

Pier 38 Marina, LLC

Pine Flat Lake Marina, Inc.

Pittsburg Marina

Pleasure Cove Marina

Pleasure Point Marina

Port of Los Angeles

Port of Newport South Beach Marina

Portofino Hotel & Yacht Club

Puerto Los Cabos

River Point Landing Marina-Resort

Riverbank Marina

Riverpoint Landing Marina Resort

Riviera Marina

Sacramento Yacht Club

San Diego Marriott Marquis & Marina

San Diego Yacht Club

San Francisco Yacht Harbor

Sausalito Yacht Harbor

Schoonmaker Point Marina

Sea World San Diego

Seaforth Boat Rental

Shelter Cove Marina

Shelter Island Marina

Shelter Island Marina & Boatyard

Sheraton San Diego Hotel & Marina

Shuswap Lakes Vacations Inc.

Sierra Boat Company

Sierra Marina, Inc.

Silverthorn Resort

Skippers Cove Marina

Soldiers Point Marina

South Beach Harbor

Sun Harbor Marina

Sunnyside Marina

Sunroad Resort Marina

Tahoe Keys Marina

Temple Bar Marina LLC

The Boatyard/ Harbor Real Estate, LP

Thunderbird Marina

Treasure Isle Marina

Trininty Center Marina

US Navy, MWR Dept., Fiddler’s Cove

Ventura Harbor Village Marina

Ventura Isle Marina

Ventura West Marina

Ventura Yacht Club

Vieira’s Resort Inc.

Village West Marina

Vintage Marina

Vintage Marina Partners

Westlake Lake Management Association

Westpoint Harbor

Willow Beach Marina/Black Cnyn River Adv

Willow Berm Marina

Yacht Haven Marina Inc.


1. COMPANY INFORMATION: (Please print clearly or type)

Company

Contact

Address City State Zip

Phone FAX Show Contact Cell Phone

2. REGISTRATION FEES: YOU MUST BE A MEMBER OF MRA TO ATTEND

Full Conference

Includes: All conference seminars, Program & Seminar Handouts book, all meals including awards

dinner, special functions and admission for 1 in exhibit hall for the entire conference. Certificate good for

1 marina or boatyard attendee who has never attended the event.

One Day (Wednesday or Thursday only)

Includes: All conference seminars, Program & Seminar Handouts book, all meals including

awards dinner, special functions and admission for 1 in exhibit hall for one day only. Either

Wednesday or Thursday

$935 $835 $835 $429 $359

3. ATTENDEE INFORMATION:

1 st Attendee

Additional Attendee

Additional Attendee

Additional Attendee

Additional Attendee

Name:

E-Mail

4. GUEST INFORMATION: If you have a guest who is not registered for

the conference and would like to participate in the golf tournament or Thursday’s

Awards dinner, please fill out the following information:

I require special assistance and/or have other special needs.

Contact: Mariann Timms 209.334.0661 timms@marina.org

5. ADVERTISING:

40 TH ANNUAL MRA EDUCATIONAL CONFERENCE & TRADE SHOW

10 X 8 Booth

Includes 6’ draped table,2 side chairs,

waste basket & ID sign

8 X 8 Booth

Includes 6’ draped table, 2 side chairs,

waste basket & ID sign

Non Exhibiting

Trade Member Available only after

all booth space is filled

$

$

$

$

Full

Registration

$

Guest’s

Name:

Additional

Attendee

One day

Registration

Wed Thu

$ $

Wed Thu

$ $

Wed Thu

$ $

Wed Thu

$ $

Wed Thu

$ $

Awards

Dinner $100

$ $

$ $

Ad Size Description (ie: Back Cover) Black & White Color

$ $

Golf

$120

Golf

$120

Additional

Attendee

One Day

Line

Total

Line

Total

Line

Total

6. SPONSORSHIP: (If you are sponsoring a seminar, please list title of seminar.)

Sponsored item Date Price

Line

Total

$

7. PAYMENT: Fax with credit card information to 209.334.6876. Circle your payment method:

Card Number

TOTAL DUE:

Name as it appears on card:

Expiration Date

MO

YR

Signature:

Date:

(Your signature authorizes MRA to charge your credit card for the total amount due)

Billing address: City: State: Zip:

OR Make check payable to MRA and send along with this form to: MRA, 15004 Glasscock Road, Lodi, CA 95242

Questions Contact: Mariann Timms Phone: 209.334.0661 FAX: 209.334.6876 E-Mail: timms@marina.org

8. CANCELLATION POLICY: Should the exhibitor be unable to occupy and use the exhibit space contracted for and should MRA be notified in writing by

September 30, 2011, 50% of all fees paid by the exhibitor to date will be refunded. A $50 cancellation fee will be charged to all exhibit or registration cancellations

prior to October 1, 2011. No refunds will be issued for any portion of the conference after September 30, 2011.

9. AGREEMENT:

SIGNATURE REQUIRED.

Website 8/11

Signature________________________________________ Name______________________________ Date____________


Exhibit Terms, Rules and Regulations

1. APPLICATION AND ELEGIBILITY:

Application for booth space must be made on the

printed form provided by the Marina Recreation

Association (MRA) and be executed by an individual

who has authority to act for the applicant (exhibitor).

Booth assignments will not be confirmed without MRA

receipt of complete payment. MRA reserves the

absolute right to reject any application it feels is not

applicable to the scope of the conference.

2. AGREEMENT TO CONDITIONS:

Each exhibiting company and its employees agree to

abide by these conditions, it being understood and

agreed that the sole control of the exhibit hall rests

with MRA.

3. ASSIGNMENT OF SPACE

Assignment of exhibit spaces are based on criteria

described in the “Exhibit Space Assignments” section

of exhibitor prospectus. Preferred booth location

choices and booth separation from competitors

cannot be guaranteed. MRA reserves the right to

change the space assignment after acceptance of the

application should it be necessary in the best interest

of the Exhibition. No exhibitor shall assign, sublet or

share the whole or any part of his space. Sublease in

this use includes renting, sharing, donating or in any

way allowing another company or person to display or

advertise in an exhibitor's space without prior

approval from Exhibit Management. It is the

responsibility of the exhibitor to register for, collect,

and report appropriate sales tax.

4. PAYMENT:

Down payment must accompany the Application to

Exhibit. Payment in full is due no later than July 31,

2011. Applications not accompanied by the

appropriate fee will be delayed in procession and

space assignment. Membership dues and any other

outstanding balances must be current.

5. INSURANCE:

In all cases, exhibitors wishing to insure their goods

must do so at their own expense.

6. BOOTHS:

Standard booth equipment (back and side wall

draping, 6’ draped table, 2 chairs and identification

sign) will be provided by MRA for each exhibitor. No

part of any display shall obstruct the view of adjacent

booths. No part of any display may be over ten feet in

height.

7. PROTECTION OF THE EXHIBIT FACILITY:

Nothing shall be posted on, or tacked, nailed,

screwed or otherwise attached to, columns, walls,

floors or other parts of the hotel or conference hall

exhibit area without permission of MRA and the

proper building authority. Packing, unpacking and

assembly of exhibits shall be done only in designated

areas and in conformity with directions of the Exhibit

Manager or hotel manager. The cost of cleaning or

repairing any damage caused by the exhibitor, its

employees, representatives or agents to the Trade

Show premises will be billed to and paid by the

exhibitor.

8. INSTALLATION/DISMANTLING:

The specific requirements as to the time for

installation and dismantling of exhibits are supplied in

the exhibitor prospectus. Such requirements shall be

binding upon the exhibitor as though fully set forth

herein. All displays must be in place and set up 30

minutes prior to the official opening of the show.

Exhibit removal prior to the final day’s close of

show on Thursday, November 3, 2011 at 1:30 PM

is strictly forbidden. Space not occupied or set up

by that time may be re-assigned or resold by Exhibit

Manager without obligation on the part of Exhibit

Management for any refund whatsoever.

9. PERFORMANCE OF SERVICES:

On behalf of the exhibitors, MRA has designated

official contractors to perform the following services:

drayage, electrical, machinery moving and erecting,

cartage, furniture rental, booth and floral decorations,

signs. MRA assumes no responsibility or liability for

any of the services performed or materials delivered

by the foregoing persons or parties.

10. DEFAULT OCCUPANCY:

Any exhibitor failing to occupy space contracted for is

not relieved of the obligation to pay for such space at

the full rental price, and MRA shall have the right to

use such space as it sees fit to eliminate blank space

in the exhibit hall, provided such booth space is not

occupied 30 minutes before the official show opening.

11. USE OF SPACE

a. Exhibits shall be shown only in the official exhibit

areas as established by the MRA. Neither the

exhibitors nor non-exhibitors shall be permitted to

display articles, equipment or information concerning

services, or movies of such articles, equipment or

services in public areas, private suites or rooms

during the conference in accordance with prior

agreements between MRA and officials of the hotel.

b. During show hours, each exhibit must be staffed by

a company representative. Booth attendants shall be

dress modestly in good business taste, and exhibitors

and their representatives shall conduct themselves in

a professional manner at all times. Exhibitors must be

registered for the Trade Show and wear their show

badge at all times.

c. Any surveys must be conducted within the

exhibitors booth space only and must contain the

following disclaimer in print on the survey: “Data in

this survey is not being submitted to or collected by

the Marina Recreation Association” Surveys require

prior written approval from MRA.

d. Exhibitors may visit and observe displays on the

Trade Show floor, if they behave in a courteous

manner and respect the rights of their fellow

exhibitors. Handling display samples, picking up

literature, or taking photographs may be done only

with the permission of the personnel at the subject

display. Entry into another exhibitor’s booth without

permission is not permitted.

e. Exhibitors are not permitted to invite the

general public, including suppliers, to attend as

guests.

12. AMERICANS WITH DISABILITIES ACT:

Exhibitors are reminded that the Americans with

Disabilities Act ensures equal access to all

participants at MRA events. It is the responsibility of

the exhibitor to make their booth space fully

accessible to those with physical or sight impairments

and to comply with all applicable laws and

regulations, including without limitation the Americans

with Disabilities Act.

13. ADVERTISEMENTS:

a. Canvassing or distributing any material outside the

exhibitor’s own space is prohibited.

b. The use of billboard advertisements and/or display

of signs outside the exhibit area are prohibited.

c. The MRA name, insignia, or logotype may not be

used unless permission is given in advance by MRA.

A sample of the medium with proposed use must be

submitted to Exhibit Manager.

d. Distribution of giveaways and product samples

must be requested in writing and approved, in

advance, by MRA Exhibit Management.

14. CANCELLATION OR RELOCATION OF THE

CONFERENCE:

In the event of cancellation or relocation of the

conference, due to circumstances within MRA’s direct

control, the liability of MRA shall be limited

to refund of fees paid to MRA by the exhibitor. In

the event MRA has no control over the cancellation or

relocation of any conference, MRA shall have no

liability of any kind but may at its discretion refund any

fees paid by the exhibitor.

15. CANCELLATION BY EXHIBITOR:

Should the exhibitor be unable to occupy and use the

exhibit space contracted for and should MRA be

notified in writing by September 30, 2011, 50% of all

fees paid by the exhibitor to date will be refunded. No

refund of any fees will be made if cancellation is

received on or after October 1, 2010. Exhibitor will still

be responsible for payment of any advertising or

sponsorships they committed to.

16. MRA’s RIGHT TO REMOVE THE EXHIBITOR’S

PROPERTY:

MRA reserves the right to remove from the hotel or

exhibit hall premises any or all of the property of the

exhibitor should the conference be canceled or

relocated or should the exhibitor violate any of the

conditions of the Exhibit Terms, Rules and

Regulations. This right may be exercised without prior

notice and without hearing.

17. COPYRIGHTS

Exhibitor hereby assumes all costs and expenses

arising from Exhibitor’s, agents’ or employees’

incorporation or use during the show of any music,

written material, dramatic rights, inventions or devices

that are the subject of any copyright, trademark,

tradename, patent, franchise or other contractual or

statutory protection.

18. VIOLATIONS OF THE CONDITIONS:

Any of the following actions by an exhibitor shall

constitute a violation of the conditions of the Exhibit

Terms, Rules and Regulations.

a. Violation of any municipal, state or federal laws,

rules or regulations, including safety codes.

b. Failure to follow the procedures prescribed in

sections 1 through 17.

c. Failure to remove property from the hotel or exhibit

hall upon cancellation or relocation of the conference.

19. LIABILITY:

a. The exhibitor assumes the entire responsibility and

liability for losses, damages, and claims arriving out of

injury to himself, his officials, agents or employees or

representatives, or damage to exhibitor’s displays,

equipment, and other property brought upon the

premises of the Hotel and shall indemnify and hold

harmless the Marina Recreation Association, and

their Board of Directors, agents, the Hotel, agents,

servants, and employees from any and all such

losses, damages, and claims.

b. Special security is NOT provided for the exhibit

area and it is the Exhibitor’s responsibility to remove

all materials, or accept full responsibility for materials

that have been left, when the exhibit is not staffed.

Certificates of insurance shall be furnished as soon as

possible to MRA if requested prior to or following the

conference.

c. MRA shall not be liable for any failure to deliver

space to an exhibitor or for the loss of allotted space

of an exhibitor who has contracted for exhibit space

under the terms of this agreement, if nondelivery is

due to any one of the following causes: destruction of

or damage to the building or the exhibit area by fire or

act of God, acts of a public enemy, strikes, the

authority of the law, or any cause beyond its control.

MRA will, however, in the event it is not able to hold

an exhibit for any of the above-named causes,

reimburse exhibitors pro-rata on any booth fee paid,

less any and all legitimate expenses incurred by MRA

for advertising, administration and similar related

costs.

I have read the Exhibit Terms, Rules and Regulations and agree to comply with such.

Signature________________________________________ Name______________________________ Date____________

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