DGHRD in CBEC

HRD in CBEC 

Directorate of Publicity and Public Relations 

Customs & Central Excise 

C.R. Building, I.P. Estate, New Delhi-110109 

Directorate General of Human Resources Development 


New Delhi

For Departmental use only 

HRD IN CBEC 

A NEW CHAPTER 

(INFORMATION BOOKLET) 

Compiled by : 

Directorate General of Human Resource Development 


New Delhi

V. SRIDHAR 

Chairman 

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GOVERNMENT OF INDIA 

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MINISTRY OF FINANCE/DEPARTMENT OF REVENUE 

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CENTRAL BOARD OF EXCISE & CUSTOMS 

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NORTH BLOCK, NEW DELHI-10001 

Tel.: +91-11-2309 2849, Fax: +91-11-2309 2890 

MESSAGE 

Human capital is the foundation for creating 

value in the new global economy. Yet, this asset is 

the least understood and at times the least prone 

to management. With a view to providing a more 

focused approach to employee development and 

infrastructure expansion in order to harness the 

Human Resource functions as a strategic partner 

in business success and growth, the Directorate of 

Human Resource Development (HRD) was set up, 

which is now in the second year of its existence. CBEC has been 

entrusted with the responsibility of collection of indirect tax revenue on 

the one hand and on the other, it is required to provide an efficient, 

judicious and responsive revenue administration system to the tax 

payers. This responsibility is discharged by the Department through 

individual contributions made by over seventy thousand officers and 

members of staff. Hence, it is important to ensure that a robust and 

conducive environment is provided to the personnel of the Department 

to motivate them to develop their skills and to give their best in public 

service. To achieve this objective, the Directorate General of Human 

Resource Development, I am sure, would strive to devise ways of 

maximizing employee potential, create assets by way of infrastructure 

expansion and initiate appropriate welfare measures so as to succeed 

in being perceived as a truly HRD focused organization. 

I am certain that the new Information Booklet consolidating the 

activities of both the wings of the Directorate will be an effective referencer 

for the officers & staff working in the field formations. 

I wish the Directorate General all success in their sincere efforts. 

(V. Sridhar)

S.K. Goel 

Member 

Tel.: 2309 2568 

Fax : 1309 2308 

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MINISTRY OF FINANCE/DEPARTMENT OF REVENUE 



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NORTH BLOCK, NEW DELHI-10001 

Tel.: +91-11-2309 2849, Fax: +91-11-2309 2890 

MESSAGE 

The organizational goal of the CBEC is to 

optimize revenue collection through broadening the 

tax base, rationalizing tax structure, simplifying 

procedures, improving voluntary compliance and 

providing an efficient and responsive tax 

administration. In order to meet this goal, it should 

be the aim of the DG (HRD) to develop a skillful, 

productive, healthy, efficient and diverse work force 

with highly effective supervisors, managers and 

leaders. This can be achieved through proper career planning and 

training; promotion and placement; motivation & retention policies. 

Cadre restructuring would be one of the positive steps in this direction. 

It is in this spirit that the DG (HRD) strives to enhance and upgrade 

the skills of the officers and staff thereby enabling the rendering of 

services to the tax payers in a more efficient manner. The Government 

is working towards bringing about a significant change in the scheme 

of indirect taxation by way of ushering in the GST regime. In the GST 

regime, Centre and State tax administrations would be required to work 

in close co-ordination, throwing up new challenges for our workforce. 

Hence, apart from integrating various cadres and improving the service 

conditions, there is a need to raise the capacity, confidence level and 

self esteem of the officers and staff in order to harness their full potential. 

I am sure the efforts of the Directorate General will further the 

achievement of career expectations and aspirations of all cadres of 

officers and staff under the CBEC and equip them to render qualitatively 

improved services to the tax payers. I congratulate the officers & staff of 

DGHRD for making an effort to bring out a consolidated Information 

Booklet highlighting the activities of all the divisions under the two Wings 

of the Directorate. The new booklet not only aims to consolidate the 

material but also attempts to provide additional information regarding 

Human Resources Management activities. I wish the DG (HRD) and 

the officers and staff manning it, the very best in their endeavour. 

(S.K. GOEL)

Sandhya Baliga 

Director General 

Phone : 2337 8201 

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‘D’ Block, I.P. Estate, New Delhi-110 002 

MESSAGE 

In its new Avtar the Directorate General of 

Human Resource Development was formed in 

Nov.,2008 by merging the erstwhile Directorate of 

Organization & Personnel Management and 

Directorate of Housing & Welfare and became 

operational w.e.f. 1 st December,2008 having 5 

Divisions, namely, Cadre Management Division, 

Performance Management Division, Capacity 

Building and Strategic Vision Division, Welfare 

Division and Infrastructure Division. 

The first three divisions constitute the HRM Wing and is headed by 

Additional Director General, HRM. The Infrastructure and Welfare Wing 

is headed by Additional Director General (I&W). 

Human Resource Development is the framework for facilitating 

employees to develop their personal and organizational skills, 

knowledge and abilities. It also includes such opportunities as 

employee training, career development performance management and 

organizational development. The focus of all aspects of HRD is on 

developing the most superior work force so that the organization and 

individual employees can accomplish their work goal in service to 

Customers. 

The Directorate General of Human Resource Development is 

working towards providing a very conducive and humane set up for the 

effective functioning of the officers/staff members of the Department. I 

am sure that the Directorate General of Human Resource Development 

would make a mammoth contribution in creating and sustaining an 

administrative set up that would inspire the work force to make positive 

contributions in indirect tax administration. 

(Sandhya Baliga)

While going to print 

MRS. LALITHA JOHN 

JOINS AS MEMBER (P&V) 

IN THE 



extends a warm welcome to Mrs. Lalitha John and look 

forward to her guidance as Member in-charge Human 

Resource Development.

INDEX 

Item Contents Page No. 

No. 

1 Creation of Directorate General of HRD 1 

2 Notification dated 18.11.2008 regarding 3 

constitution of Directorate General of 

Human Resource Development under CBEC 

3 FUNCTIONS 5 

4 HUMAN RESOURCES IN CBEC, 9 

AT A GLANCE 

(a) Group-wise Sanctioned Staff Strength 

under CBEC (All Cadres) 

(b) Group-wise Sanctioned Staff Strength 

under CBEC (Main Stream Cadres) 

(c) Grade-wise Sanctioned Strength in 

IRS (C&CE) 

5 Allotment of Centralized Order Number by 15 

DOPM dated 12.01.2006 issue of local 

transfer/posting/rotation orders of IRS (C&CE) 

Officers made by various Cadre Controlling 

Authorities 

6 Dated 25.08.2008 for regarding Review of 18 

HOP of Group ‘A’ officers as available on 

Departmental website 

7 Letter dated 21.09.2010 for formulation of 23 

Long Term Human Resource Plan for the 

Department 

8 All India Transfer Policy for IRS 26 

(Customs & Central Excise) Group ‘A’ 

Officers (Latest updated version) 

9 List of Cadres and their sanctioned strength 42 

in CBEC 

xi

Item Contents 

No. 

Page No. 

10 GUIDELINES ON INFRASTRUCTURE 

Instructions dated 26.06.2003 for 47 

Streamlining of Procedure for submission 

of proposals to the Board regarding 

purchase of land, construction of buildings, 

purchase of ready built accommodation 

and/or hiring of buildings etc. 

11 Check-lists dated 18.09.2006 for (a) repair & 56 

maintenance proposals (b) initial hiring of office 

accommodation and (c) revision of rent of 

hired premises 

12 Office Memorandum dated 10.10.2007 for 63 

classification of ‘works’ expenditure under 

proper Head of Account and Demand 

for Grants 

xii

INDEX 

WELFARE GUIDELINES 


No. 

1.0 Introduction 69 

1.1 Distribution of the credits amongst two funds 69 

1.2 Nature of Funds 70 

1.3 Administration of Funds 70 

1.4 Purpose of the Fund 70 

1.5 Coverage of the Fund 71 

1.6 Sponsoring of proposals 72 

1.7 Responsibility of Maintenance of Accounts 72 

1.8 Documents 73 

1.9 Audit of Funds 73 

2.0 Activities Undertaken from the Welfare Fund 73 

3.0 Schemes/Guidelines for various activities 74 

3.1 Guidelines for Financial Assistance for Medical 74 

Expenses 

3.2 Guidelines for ex-gratia financial assistance in 81 

cases of death 

3.3 Cash Award Scheme 84 

3.4 Scholarship Scheme 85 

3.5 Guidelines for Guest House 93 

3.6 Guidelines for Canteens/Kitchenettes 109 

3.7 Guidelines for Crèche 118 

3.8 Guidelines for Gym./Recreation/Sports 126 

3.9 Guidelines for Cash Awards in Sports 132 

4.0 List of Common Facilities 134 

xiii


No. 

4.1 List of Hospitals 134 

4.2 List of Guest Houses 135 

4.3 List of Hotels/Rest Houses 139 

4.4 Governing body of the Customs & Central 140 

Excise Welfare Fund 

4.5 Letter, D.O.F. No. 712/167/HRD/WF/09 141 

dated 25.09.2010 for proforma to be filled in 

by the Commissionerate office while 

forwarding applications for Cash Award 

4.6 Name, Designation & Phone Nos. (O)/(R) 143 

of DG (HRD) for Group ‘A’ Officers 

xiv

F.No.A-11013/28/2007-Ad.IV 

Government of India 

Ministry of Finance 

Department of Revenue 

(Central Board of Excise & Customs) 

New Delhi, the 18 th November, 2008 

OFFICE MEMORANDUM 

Subject: Creation of the Directorate General of Human 

Resource Development regarding. 

The undersigned is directed to say that it has been decided 

with the approval of the Competent Authority to constitute a new 

Directorate General, namely, the Directorate General of Human 

Resource Development. The new Directorate General shall be created 

by merging the present Directorate General of Housing & Welfare 

and the Directorate of Organization & Personnel Management. The 

welfare function which is presently with the Directorate of Logistics 

shall also stand transferred to the new Directorate General. A copy 

of the notification is enclosed. 

2. The Directorate General of Human Resource Development shall 

become operational w.e.f. 1 st December, 2008 with the existing staff 

strength of the merged Directorates. 

Encl: As above 

-Sd- 

(R. Sanehwal) 

Dy. Secretary to the Govt. of India 

Tele-fax No. 011-26162675 

To 

For kind information and necessary action 

1. The DG, Housing & Welfare, New Delhi 

2. The Commissioner, DOPM, New Delhi 

3. The Commissioner, Logistics, New Delhi 

For kind 

information and 

necessary action 

1

1. PS to FM/MOS(R)/Secretary(R)/Chairman (EC)/All Members, 

CBEC. 

2. AS (R)/JS (R) 

3. All Joint Secretaries and Commissioner in the Board. 

4. All Chief Commissioners/Directors General under CBEC. 

5. All Commissioners in-charge of Directorates under CBEC. 

6. Director (Publications). 

7. Pr. CCA, AGCR Building, I.P. Estate, New Delhi. 

8. The Manager, Website, Directorate of Systems, New Delhi. 

9. Office Order folder/spare copies. 

2



(Department of Revenue) 


NOTIFICATION 

New Delhi, the 18 th November, 2008 

F.No.A-11013/28/2007-Ad.IV-The President of India is pleased to 

give his assent to the constitution of the Directorate General of 

Human Resource Development under Central Board of Excise & 

Customs, Department of Revenue, Ministry of Finance, with 

immediate effect. 


have five Divisions, namely, Cadre Management Division, 

Performance Management Division, Capacity Building and Strategic 

Vision Division, Welfare Division and Infrastructure Division. The 

functions assigned to these five Divisions shall be indicated in 

Annexure. 


be headed by a Director General, who will be an officer of the level of 

Chief Commissioner and will be located at New Delhi. The Directorate 

General of Human Resource Development shall be created by 

merging the present Directorate of Organization and Personnel 

Management and Directorate of Housing and Welfare. The welfare 

function which is presently with Directorate of Logistics, shall also 

stand transferred to the new Directorate General of Human Resource 

Development. 


be an attached office of Central Board of Excise & Customs and its 

proposals shall be put up to the Member (Personnel & Vigilance), 

Central Board of Excise & Customs. 

3


become operational w.e.f. 1 st December, 2008. The Directorate 

General of Human Resource Development shall start function with 

the existing staff strength of the merged Directorates and once the 

Directorate is functional, the Director General shall submit 

independent proposal for augmentation of staff for consideration of 

the Board. 

(P. Sanehwal) 

Deputy Secretary to the Govt. of India 

4

FUNCTIONS 

Functions assigned to the five Divisions of the Directorate 

General of Human Resource Development 

(a) Cadre Management Division: 

i) To devise and design CBEC’s Human Resource 

Management plans in congruence with the goals and vision 

of the department; 

ii) To analyse and propose changes in the Recruitment Rules; 

iii) To prepare a charter of duties for various posts and 

periodically review the charter; 

iv) To provide support to CBEC in drawing its annual recruitment 

plan (ARP) for direct recruitment; 

v) To support CBEC in framing and implementation of its 

recruitment policy; 

vi) To design HR policies, processes and systems, including 

proposals where posts are diverted temporarily from one 

functional area to another; 

vii) To maintain and update the Human Resource Information 

System (HRIS) for recommending officers/staff for training, 

placement, skill up-gradation and succession planning; 

viii) To provide data support to CBEC for placement and transfer 

of officers as part of the annual general transfer (AGT) and 

otherwise; 

ix) To receive feedback on the Transfer Policy and relay the 

same to CBEC for further action; 

x) To provide support to CBEC in its Cadre Review and 

Restructuring exercise for the department in the context of 

changing economic scenario and needs; 

xi) To assist the CBEC in preparing for periodic interaction 

with associations of officers/staff; 

xii) To develop a Manual and other reference literature on Human 

Resource Management (HRM)/Administration related 

matters; and 

5

xiii) To provide support to the CBEC in bringing about uniformity/ 

homogeneity in the administrative practices followed by field 

formations across the country. 

(b) Performance Management Division: 

i) To develop an effective Management Information System 

(MIS) and Performance Management System (PMS) for 

capturing and assessing individual performances; 

ii) To develop performance indicators for the organization at 

the group and individual levels based on objective goal 

setting, taking into account manpower and infrastructural 

limitations; 

iii) To design a scientific appraisal system and a scheme for 

performance measurement, etc.; 

iv) To coordinate receipt of annual performance appraisals; 

v) To link rewards with performance and design an appropriate 

reward policy; 

vi) To liaison with “external consultants” for developing a suitable 

system to track, support and monitor individual performance 

and maintain accountability, and 

vii) To review formats for annual performance appraisal (APAR) 

for all cadres and suggest meaningful changes to it from 

time to time; 

(c) Capacity Building and Strategic Vision Division: 

i) To identify training needs for officers at all levels and create 

a training needs inventory; 

ii) To disseminate information regarding HRD issues among 

officers and staff; 

iii) To coordinate in-service training programmes in consultation 

with DG, NACEN for officers and staff of the department at 

various service intervals (e.g. 6-9 years of service, 10-16, 

17-19 and 20-30 years of service) in consultation with training 

institutions within and outside the country; 

iv) 

To assist the Ministry in development of viable models of 

‘Training Needs Analysis’, ‘Designs for Training’ etc, and 

6

nominate of officers for training based on Training Needs 

Analysis in consultation with DG, NACEN; 

v) To recommend officers for foreign training in those areas 

which are outside training programmes being conducted at 

present by NACEN; 

vi) To provide support to CBEC in the management of 

organizational relations including vertical relationship (within 

hierarchy), gender relations and prevention of discrimination 

and harassment on the basis of sex; 

vii) To manage changes for working of field formations under 

CBEC; 

viii) To form a Strategic Vision Group through inclusion of retired 

officers and outside experts on the subject; 

ix) To forecast future developments and suggest changes in 

the organization, personnel management and procedure to 

be able to respond to them; and 

x) To assist the Ministry in processing the requests of the 

officers and staff for training programmes under the Domestic 

Funding Scheme of the Government of India. 

(d) Welfare Division: 

i) To identify and recommend welfare measures to the CBEC; 

ii) To process proposals received from field formations for 

sanction of funds by the Governing Body of the Welfare 

Fund; 

iii) To coordinate with the Directorate of Logistics and Principal 

CCA’s office for accounting of funds to be allocated between 

the Welfare Fund and the Special Equipment Fund; 

iv) To manage superannuation of employees especially 

regarding their psychological, emotional and financial 

aspects (by arranging training through NACEN and/ or 

outside experts to psychologically prepare the employees 

on the verge of superannuation for life after retirement from 

service and proper management of retirement benefits); 

v) To prepare and maintain an inventory of specialization areas 

and skills of retiring officers, and advise them about exploring 

7

opportunities in alignment with requirements of other 

ministries and public sector undertakings, connected to 

their respective fields of knowledge and experience; and 

vi) To disseminate information concerning welfare schemes/ 

measures being promoted/ implemented by the CBEC 

among officers and staff. 

(e) Infrastructure Division: 

i) To function as ‘nodal authority’ for examination and 

processing of all infrastructure proposals received directly 

by the Division from field formations and forward them 

alongwith its recommendations to the CBEC/Ministry for 

further action; 

ii) To consider all issues pertaining to approval and sanction 

for infrastructural proposals including those for purchase 

and disposal of land, purchase and disposal of buildings, 

hiring of accommodation and continuation of hiring of already 

hired space, construction of office and residential buildings, 

repair/maintenance/renovation/ modifications/replacement/ 

alternations in the department’s buildings, residential 

complexes etc., 

iii) To account and document the assets of CBEC through the 

creation, maintenance and regular updation of an Asset 

Register; 

iv) To consolidate and project budgetary requirement for ready 

built office space and residential accommodation for 

departmental staff to CBEC; 

v) To ensure conformity of infrastructure proposals, (whether 

in process or sanctioned) with policy guidelines and 

administrative instructions pertaining to their sanction; 

vi) 

To secure as a link between the CBEC and its field 

formations by communicating the observations/queries/ 

approvals/sanctions of the Ministry on the submitted 

proposals to the field formations. 

8

HUMAN RESOURCES IN CBEC 

AT A GLANCE 

GROUP-WISE SANCTIONED STAFF STRENGTH 

UNDER CBEC 

(ALL CADRES) 

Total Sanctioned Staff Strength: 73091 

9


AT A GLANCE 

GROUP-WISE SANCTIONED STAFF UNDER CBEC 

(MAIN-STREAM CADRES) 

Total Sanctioned Strength of Main Stream Cadres : 68115 

10


AT A GLANCE 

GROUP-WISE SANCTIONED STRENGTH IN 

INDIAN REVENUE SERVICE 

(CUSTOMS & CENTRAL EXCISE) 

Total Sanctioned Strength of 

Indian Revenue Service (Customs & Central Excise) 

11

HUMAN RESOURCES 

MANAGEMENT 

13

F.No.8/61/DB/DOPM/2005 

Directorate of Organization & Personnel Management 


412-A/8, Deep Shikha Building, Rajendra Place 

New delhi-110008 

Dated: 12.01.2006 

To 

All Chief Commissioners, Central Excise. 

All Chief Commissioners, Customs. 

All Director Generals, Customs & Central Excise. 

All Commsisioners (in charge of Directorates). 

Commissioner, Settlement Commission, 

(Delhi/Mumbai/Kolkata/Chennai) 

Chief Controller of Factories, Gwalior. 

Subject: Allotment of Centralized Order Number by DOPM 

in respect of issue of local transfer/posting/rotation 

orders of IRS (C&CE) Officers made by various cadre 

Controlling Authorities-reg. 

It has been decided by the Board that in order to ensure that 

the information relating to local rotation is made available to DOPM, 

the Cadre Controlling Authorities would need to obtain Centralized 

Number from Commissioner, Directorate of Organization & Personnel 

Management, Customs & Central Excise, New Delhi before issuing 

local transfer/posting/rotation orders of IRS (C&CE) Officers. 

2. In accordance with the above decision by the Board, the following 

procedure has been prescribed:- 

(a) Chief Commissioner/Commissioner, Director General/ 

Additional Director General, Commissioners-in-charge of 

the Directorates (herein after referred to as Cadre Controlling 

Authority) prior to issue of any local transfer/posting/rotation 

orders (here-in after referred to as local transfer orders) in 

respect of IRS (C&CE) officers under their charge will obtain 

a Centralized Order Number from Commissioner, DOPM. 

(b) The request for obtaining the said Order Number shall be 

made over fax addressed to Commissioner, DOPM. A request 

can be made up to 3 days in advance of issue of an order. 

15

(c) Commissioner, DOPM shall ensure issuance/ 

communication of the Order Number immediately and in 

any case not later than within 24 hrs. of the receipt of the 

fax in the following three categories. 

(i) DOPM/Commissioner/ (No.)/ (Year) 

(ii) DOPM/ADC-JC/(No.)/ (Year) 

(iii) DOPM/AC_DC/ (No.)/ (Year) 

(d) If felt necessary, Cadre Controlling Authority may also 

mention their own Order Number in the following manner 

below the Centralized order Number. 

DOPM/COMM/ /………… 

/ NO. / YEAR (Local Order No.) 

e) After obtaining the centralized Order Number and issuance 

of the Order, a copy thereof shall be sent immediately but 

not later than 24 hrs. from the issuance of the same to the 

Commissioner (DOPM) on fax number 011-25729871. 

(f) The Scheme will be effective from 1 st February, 2006 

onwards. 

3. Principal Chief Controller of Accounts, CBEC, New Delhi is also 

being requested to direct all the PAOs of Central Board of Excise 

& Customs, not to draw the salary of IRS (C&CE) Officers, who 

have been transferred/posted/rotated locally by the Jurisdictional 

Cadre Controlling Authorities, without the Centralized Order 

Number in the format prescribed in preceding para. 

4. Receipt of this letter may please be acknowledged by name to 

Praveen Jain, Commissioner, DOPM, New Delhi. 

-Sd- 

(Chitra Saha) 

Member (P&V) 

16

Copy to: 

Principal Chief Controller of Accounts, 

Central Board of Excise & Customs, 

A.G.C.R. Building (I floor), New Delhi. 

It is requested that necessary directions may please be issued 

to all PAOs on CBEC with reference to para 3 of the letter. 

-Sd- 

(Chitra Saha) 

Member (P&V) 

17

D.O. F.No. 8/5/DB/DOPM/2007-Part-II 




Central Board of Excise & Customs 

To Dated: 25 th August, 2008 

All Chief Commissioners 

All Directors General 

All Commissioners (in charge of Directorates) 

Commissioner, Settlement Commission/Delhi/Mumbai 

Kolkata/Chennai 

Chief Controller of Factories, Gwalior, 

Narcotics Commissioner, Gwalior. 

Subject: 

Regarding Review of HOP of Group ‘A’ officers as 

available on Departmental website. 

As you are aware, the History of Postings of all the officers of IRS 

(C&CE) is available at http://www.finmin.nic.in/index.asp for viewing 

by the concerned officers. These HOPs have been compiled on the 

basis of records maintained at DOPM. Most of the HOPs have been 

duly certified by concerned Head of the Department on the basis of 

service record. However, often representations are received seeking 

modification in the HOP. Accordingly, it has been decided that all 

officers should individually review their HOP on the website, and in 

case, any modification is required, they should make a 

representation, which should include necessary certificate from the 

HOD in respect of proposed changes. The time limit for making 

such Representation has been fixed at 15.09.2008, and in all 

cases where no representation is received, it shall be presumed 

that available details on Departmental website regarding HOP are 

correct. After 15.09.2008, no representation requesting change in 

HOP shall be entertained. 

2. You are requested to inform all group ‘A’ [IRS (C&CE)] officers 

working in your charge of the decision in this regard. In case, any 

officer has difficulty in accessing his HOP due to requirement of 

18

details like User ID and Password, he may send 

communication to Commissioner, DOPM through his 

Controlling officer by Fax/Speed Post or by e-mail 

at:dopm@rediffmail.com. 

-Sd- 

(P.C. Jha) 

Chairman (CBEC) 

19

PROFORMA CONTAINING THE DETAILS 

OF GROUP ‘A’ OFFICERS 

PART – I (PERSONAL DETAILS) 

S.No. FULL NAME OF THE OFFICER 

1 NAME 

2 DATE OF BIRTH (dd/mm/yy) 

3 SEX (Male/Female) 

4 CATEGORY (SC/ST/OBC/General) 

5 EDUCATIONAL QUALIFICATION (With Subjects) 

6 LANGUAGES KNOWN FLUENTLY 

7 MARITAL STATUS 

8 NAME OF SPOUSE 

9 PROFESSION OF SPOUSE 

10 HOME TOWN 

11 HOME STATE 

12 DATE OF JOINING GROUP ‘A’ SERVICE 

13 BATCH TO WHICH THE OFFICER BELONGS 

14 CADRE TO WHICH THE OFFICER BELONGS 

(DR/PC/PE/PA)* 

15 IF PROMOTED FROM GROUP ‘B’ (1) Last with 

station (2) Name of parent Customs 

House/Commissionerate 

16 PRESENT RANK/DESIGNATION 

17 DATE OF JOINING PRESENT RANK 

18 PRESENT RESIDENTIAL ADDRESS 

(with name of State) 

19 FIELD OF SPECIALISATION, IF ANY 

20 APTITUDE FOR ANY FIELD 

21 REMARKS, IF ANY 

SH./SMT./MS. 

*DR=Direct Recruit, PC=Promotee from Supdt., Cus. (Prev.), PE=Promotee from 

Supdt. (C&CE), PA= Promotee from Appraisers 

20

Name of the Officer 

PART – II 

(POSTING/TRAINING/LONG LEAVE DETAILS 

HISTORY OF POSTING AS GROUP ‘A’ 

S.No. Rank/Post Held Commissionerate/Directorate Station From To 

Note :1. Customs Overseas Intelligence Network (COIN) Postings, if any, should 

be shown as COIN Posting against Commissionerate/Directorate column. 

2. Probation period in respect of Direct Recruit IRS (C&CE) officers (as Probationer) 

should be shown under Training Details. 

HISTORY OF POSTING AS GROUP “B’/”C’ 

(FOR PROMOTEE OFFICERS ONLY) 

S.No. Post Held Commissionerate/Directorate Station From To 

TRAINING DETAILS 

S.No. Course Details Conducted by (with Station) Period In India 

or 

From To Abroad 

21

DETAILS OF LONG LEAVE, IF ANY 

S.No. Nature of leave Period 

From 

To 

The particulars given above are verified and found correct as per service 

record. 

Signature of Chief Commissioner/Director General with office seal 

Name of Officer: 

Date: 

Designation: 

22




Central Board of Excise & Customs 


409/8, Deep Shikha, Rajendra Place, 

New Delhi – 110008 

F.No. 8/56/HRD (HRM)/2010 Dated: 21 st September, 2010 

To, 

All the Chief Commissioners of Customs & Central Excise 

All the Directors General under CBEC 

Subject: Formulation of Long Term Human Resource Plan 

for the Department 

Madam/ Sir, 

During the Annual Chief Commissioner’s Conference held on 

15-16 th June, 2010, Hon’ble Finance Minister in his address to the 

Conference emphasized the need for having a long term human 

resource plan in the Department of Customs & Central Excise. In 

view of the aforesaid observations, the Member (P&V), CBEC, vide 

D.O.F.No. 401/160/2010-Cus. III dated 10 th September, 2010, has 

directed this Directorate to formulate a Long Term Human Resource 

Plan (hereinafter LTHRP) for the Department. 

2.1 In view context, it is observed that a LTHRP would have to 

necessarily incorporate the following key components: 

• HRD Vision and Mission Statement. 

• Functional Autonomy to the Board for creation of new posts/ 

diversion of existing posts from one formation to another as 

per the functional requirements of the Field formations. 

23

• Addressing the issues related to legitimate aspirations of 

the officers and staff including Cadre Restructuring. 

• Formulation of Policies for Transfer/ Placement of officers 

and staff. 

• Capacity Building and Skill Development. 

• Formulation of Recruitment and Promotion Plans. 

• Updation of Recruitment Rules for various grades. 

• Regular Publication of Seniority Lists in all the grades by 

concerned authorities. 

• Dispute Resolution Mechanism including alternate methods 

to avoid service litigation. 

• Provision for Performance Appraisal & Reward. 

• Preventive & Punitive Vigilance. 

• Web-enabled Communication and Knowledge-sharing with 

officers & staff 

• Dissemination and adoption of best HR policies. 

• Providing ergonomic work environment. 

• Welfare Measures. 

2.2 Further, the process of formulation of the said Long Term Human 

Resource Plan has to necessarily involve consultations with all 

the following stakeholders:- 

(a) The Board along with various administrative sections dealing 

with Human Resource in the Board. 

(b) Senior leadership within the Department i.e. the Chief 

Commissioners 

(c) More than 73000 sanctioned workforce of the Department 

represented by their respective associations/ federations, 

duly recognized by the Board. 

3.0 Accordingly, it is requested that the LTHRP, its aims & objectives, 

roadmap and process components to achieve the objectives 

may kindly be formulated in consultation with the Commissioners 

under your respective charge. DGHRD is separately addressing 

24

the officers and staff associations duly recognized by the Ministry 

for obtaining their views on the issue. However, the officers and 

staff associations may also kindly be taken onboard at local 

level for ascertaining their concerns and priorities on the issue, 

while formulating the LTHRP. The LTHRPs so formulated at Zonal/ 

Directorate General level may be sent to this Directorate for 

their integration into one comprehensive report for whole of the 

Department for submission to the Board for consideration and 

further necessary action. 

The matter my kindly be accorded ‘Top Priority’. 

Yours Faithfully, 

-Sd- 

(M.S. Arora) 

Additional Director General (HRM) 

25

ALL INDIA TRANSFER POLICY FOR IRS (CUSTOMS & 

CENTRAL EXCISE) GROUP ‘A’ OFFICERS 

TRANSFER/ PLACEMENT POLICY FOR GROUP ‘A’ 

OFFICERS OF THE INDIAN REVENUE SERVICE 

(C & CE) 

1.0 INTRODUCTION 

1.1 The Ministry of Finance has taken major initiatives for tax 

reforms, including reform of tax administration with an 

emphasis on reducing inter-face between the tax payers 

and administration; imparting greater transparency and 

minimizing discretion so as to ensure efficiency and 

recognition of merit and honesty. 

1.2 The successful implementation of tax reforms depends on 

the efficiency of the delivery system. A significant contributor 

to the effectiveness of the administrative machinery is a 

credible human resource development policy, which offers 

opportunities for excellence and career advancement through 

a proper placement strategy. 

1.3 The existing placement policy has been in place for over a 

decade. Based on the experience of its implementation, a 

review of the present system of transfers and postings was 

carried out. Accordingly, a new Transfer/Placement Policy 

(herein after referred to as the Transfer Policy) for Group ‘A’ 

Officers of IRS (C&CE) has been formulated. The new 

transfer/ placement policy shall come into effect from 1st 

April, 2005. 

2.0 SALIENT FEATURES OF THIS TRANSFER POLICY 

2.1 The salient features of this Transfer Policy are as follows: 

a) All transfer and postings of Group ‘A’ officers of IRS 

(C&CE) shall be effected by the Board/ Placement 

Committee or on their recommendation as stated 

hereinafter; 

b) The Transfer policy has been formulated for officers at 

different levels; 

26

c) All stations have been categorized in three classes and 

tenure of stay in different classes of station has been 

prescribed; 

d) All posts have been divided into two categories, namely, 

Sensitive and Non- Sensitive; 

e) All posts have been categorized as field and non-field 

posts. 

f) Guidelines for dealing with different types of 

“compassionate grounds” cases have been laid down”. 

g) All annual transfer orders shall be normally issued by 

30th April and, in any case, not later than 31st May of 

the year. 

2.2 A correct and complete database is a sine qua non for 

operationalising the Placement Policy. CBEC shall ensure 

that the database containing the profiles of all Group ‘A’ 

officers is regularly updated. 

2.3 All grievances arising out of the implementation of this 

Transfer Policy shall be addressed in accordance with the 

guidelines issued by the Department of Personnel & Training, 

only after the officer has joined his new assignment. 

2.4 This Transfer Policy shall not be applicable to the transfer 

of Chief Commissioners/ Directors General. 

3.0 THE BOARD/ PLACEMENT COMMITTEE: 

3.1 The Board will recommend proposals for posting of Chief 

Commissioners/ Directors General and Commissioners for 

approval of the Government i.e. Finance Minister through 

Revenue Secretary and Minister of State (Revenue). Joint 

Secretary (Administration), CBEC will serve as Secretary 

to the Board for this purpose. 

3.2 The Placement Committee will be the final authority for 

transfer of officers below the rank of Commissioner, provided 

the case falls within the purview of the existing guidelines. 

After the proposals are drawn up and approved by the Board, 

the Chairman shall consult MOS (R) before giving effect to 

the transfer proposals. Approval of the Government will be 

27

equired in case a deviation from the existing guidelines 

has to be made. 

3.3 The Placement Committee shall consist of the following: 

a) Chairman; 

b) Member (Personnel & Administration); 

c) One Member of CBEC to be nominated, in rotation, by 

the Chairman of the Board for a period of six months; 

and 

d) Joint Secretary (Admn.) posted in CBEC as its Member- 

Secretary. 

3.4 The minutes of the meeting of the Board/Placement 

Committee shall be drawn up and approved by all Members 

within 24 hours in a meeting (not by circulation). These 

must be approved by the competent authority within thirty 

days. 

4.0 TRANSFER POLICY FOR OFFICERS AT DIFFERENT LEVELS 

4.1 In case of Commissioners and Chief Commissioners/ 

Directors General, the Board will recommend both the station 

of posting and the specific charge. 

4.2 Officers below the rank of Commissioner will be placed at 

the disposal of the Chief Commissioner/ Director General 

concerned, for further deployment. While considering the 

officers for further deployment, the Chief Commissioner/ 

Director General shall keep in mind the old cycle of posting 

of the said officer, considering which the Board has placed 

that officer at their disposal. 

4.3 The normal practice is transfer on promotion. In individual 

cases, this may give rise to hardship. Hence, this may be 

decided by the Board/Placement Committee. For this 

purpose, the grant of Senior Time Scale/Non Functional 

Selection Grade shall not be treated as promotion. 

4.4 Directly recruited/newly promoted Group ‘A’ officers shall 

be given intensive training in accountancy for a period of 2- 

3 months during the period of probation/upon promotion. 

Upon completion of training, directly recruited officers shall 

28

e normally posted to a class ‘A’ station, whereas the officers 

promoted from Group ‘B’ to Group ‘A’ shall, on promotion, 

be transferred out of the station in which they were previously 

working, unless the balance service is less than three years. 

Further, in view of the sensitive nature of the job, Appraisers, 

on or after promotion to the post of Assistant Commissioner, 

will not continue to remain posted in the Commissionerate 

which exercised jurisdiction over the Customs House on 

whose cadre they were originally borne. 

4.5 As far as possible, an officer shall spend the first nine years 

of his service on field posts. All posts in the 

Commissionerates of Customs, Central Excise, Service Tax 

and the Directorates of Revenue Intelligence and Central 

Excise Intelligence have been categorized as field posts. 

Officers upto and including the rank of Commissioners shall 

ordinarily be posted on field assignments for at least 5, 3 

and 2 years respectively, in each of the first 3 decades of 

their career respectively. During the first six years, the officer 

shall not ordinarily be given a posting outside the department 

or sent on a deputation, and should be given exposure in 

Central Excise, Service Tax and Customs branches, as far 

as possible. After completing six years of service, an officer 

may be posted to the Board as an Under Secretary. 

4.6 As far as possible, the senior-most officer may be posted 

as the Executive Commissioner. However, once posted, a 

Commissioner will not be moved out of the executive charge 

merely because an officer senior to him has replaced the 

hitherto junior non-executive Commissioner at that station. 

4.7 The officers will, as far as possible, be rotated between the 

Customs and Central Excise branches every two years and 

adequate experience in Service Tax branch will also be 

ensured as far as possible. This shall be done after the 

Annual Transfers have been affected. At stations where there 

are separate Chief Commissioners of Central Excise and 

Customs, a committee of all such Chief Commissioners 

shall collectively decide on the rotation between the two 

branches at that station. At other stations, local rotation 

will be done jointly by the Chief Commissioners who 

exercise control over the posts located at that station. 

29

5.0 CLASSIFICATION OF STATIONS, FIXATION OF TENURES 

OF POSTING AND ROTATION BETWEEN THEM 

5.1 The various stations where Group ‘A’ officers may be posted 

have been categorized as Class ‘A’, Class ‘B’ and Class 

‘C’ [Annexure I-III]. Such categorization is based on the 

twin criteria of revenue collection and the number of 

Commissioner-level posts at a station. 

5.2 The categorization of stations may be changed by the Board 

with the approval of the Government. 

5.3 The States in the country have been divided into 5 areas, 

viz. East, West, North, South and Central [Annexure-IV]. 

An officer shall not serve in an ‘area’ for more than a total of 

14 years (hereinafter referred to as a cycle) during his entire 

tenure up to and including the rank of Commissioner, of 

which tenure in an ‘A’ station shall be for a maximum of 8 

years. The tenure shall not be less than four years in a 

Class ‘B’ station and not less than two years in a Class ‘C’ 

station. The tenure of posting in Customs Overseas 

Intelligence Network (COIN) shall not exceed three years. 

A stay of more than nine months in a station (to be computed 

as on 31st December of the previous year) will be treated 

as a complete year, and the length of the period of stay 

shall be counted from the date of joining. An officer posted 

in Class ‘A’ or ‘B’ station can opt to move to a lower category 

station after he has completed at least half his tenure in 

that station. 

5.4 An officer shall be rotated between the three different classes 

of stations. After completing one cycle of posting, the officer 

shall be moved to another area. Further, as far as possible, 

an officer shall serve in at least two ‘Areas’ of the country, 

viz. North, South, East, West and Central during his career 

upto and including the rank of Commissioner. It may be 

clarified that an officer can be posted from a Class ‘A’ station 

to a Class ‘B’ or Class ‘C’ station (not necessarily in that 

order) in any other area and vice versa, provided that if he 

had been posted in that area earlier, a minimum period of 2 

years should have elapsed before he can be posted again 

to the same area (called “cooling off period”). 

30

5.5 All postings in the Board and deputation to technical posts 

in the Department of Revenue, Central Economic 

Intelligence Bureau (CEIB), Enforcement Directorate, 

Authority for Advance Rulings (AAR), Competent Authorities 

(CAs), Appellate Tribunal for Forfeited Property (ATFP), 

Customs, Excise and Service Tax Tribunal (CESTAT), 

Settlement Commission [and all Directorates (excluding 

Directorate of Revenue Intelligence and Central Excise 

Intelligence)] shall not count towards calculation of stay at 

a particular station/area but may be so counted at the option 

of the officer. However, an officer who has been on deputation 

to any one of the aforesaid bodies shall not ordinarily be 

considered for another deputation to any of the aforesaid 

organizations. [The tenure of posting in a particular 

Directorate shall not exceed 5 years]. 

5.6 The total tenure of an officer in all ‘A’ Stations (combined), 

during his entire tenure up to and including the rank of 

Commissioner, shall not exceed 16 years (excluding the 

exempted postings indicated in Para-5.5 above) and shall 

be not exceed 22 years (including all the exempted posting 

indicated in para-5.5 above as also the tenure of Central 

Deputation to other Ministries/Departments referred in para- 

6 below). However, the length of stay of an officer in one or 

more ‘A’ stations continuously, without a posting in a ‘B’ or 

‘C’ Station, shall not exceed 14 years. 

5.7 In order to encourage officers to seek postings in Class ‘C’ 

station, the Government shall sanction: 

a) At least one vehicle for office use in every Class ‘C’ 

station irrespective of the level of the officer heading 

the office; and 

b) 100 per cent housing facilities at the Officer level to the 

extent possible. 

5.8 The starting point for computing the stay in Class ‘A’, ‘B’ or 

‘C’ station shall be the date of joining at the station. 

5.9 The officers after completing their tenure in North Eastern 

Region (Assam, Sikkim, Meghalaya, Mizoram, Manipur, 

Nagaland, Arunachal Pradesh and Tripura), Jammu and 

31

Kashmir, NACEN and its RTIs and Vigilance Directorate 

and CESTAT will get preference in posting to stations of 

their choice. 

5.10 When a certain number of officers are due for moving out of 

a station to a new station or by local rotation to new postings 

in the same station for the reason of having completed their 

tenure, but cannot be so moved due to inadequate number 

of vacancies available, the officer who has served for longer 

periods will be moved first. 

5.11 The station of the posting will be taken as the actual place 

where an officer is posted and not head quarters of 

Commissionerate/Directorate to which the officer is posted. 

6. Deputation of officers under Central Staffing Scheme and 

under non- Central Staffing Schemes outside the 

Department of Revenue. 

6.1 An officer may be allowed to go on deputation outside the 

Department for not more than two terms in his entire career. 

However, each term of deputation shall not exceed 6 years 

and the total tenure of both the deputations shall not under 

any circumstances exceed 10 years.” 

6.2 The period of deputation outside the Department shall be 

excluded for counting towards stay in the ‘station’ and ‘area’ 

tenures of the officer. However, the same shall be counted if 

the officer so desires. 

6.3 There shall be a cooling off period of 3 years after completion 

of each period of deputation. During the cooling off period, 

the officer will be posted to a location other than the station 

in which he had been working while on deputation. Provided, 

in cases in which the officer has not completed his 

permissible tenure in that station, the Board may consider 

posting him in any assignment in that location according to 

administrative need. 

6.4 After return from deputation Delhi/Mumbai stations, the 

officer shall ordinarily be posted to a different station for a 

minimum period of 2 years. If he is seen to have worked 

predominantly in ‘A’ station, he shall invariably be posted 

to ‘B’ or ‘C’ stations. After 2 years of such posting in ‘B’ and 

32

‘C’ stations, the officer could be considered for posting in 

Delhi/Mumbai or any other ‘A’ Stations in accordance with 

the transfer norms and availability of vacancy. 

6.5 Requests from State Governments/Central Ministries/ 

Department/Organizations asking for particular officers by 

name shall not be entertained. In all such cases, where 

there is a request for an officer of the Department, the Board 

shall first consider whether it is administratively feasible to 

release an officer on deputation. If it is found that it is 

administratively convenient, the offer will be circulated to all 

officers and willingness for deputation invited. A panel of 

shortlisted officers will be forwarded and the approval of the 

competent authority to the concerned Department or 

Organization to select an officer. 

7. CATEGORISATION OF POSTS INTO SENSITIVE AND 

NONSENSITIVE: 

7.1 All posts in CBEC have been classified into sensitive and 

non-sensitive with the approval of the Government: 

[Annexure-V] 

7.2 Ordinarily, the tenure of an officer on a sensitive post shall 

be two to three years at one stretch. 

8 POSTINGS IN DIRECTORATES OF REVENUE 

INTELLIGENCE, CENTRAL EXCISE INTELLIGENCE, 

VIGILANCE AND SYSTEMS(CBEC) 

8.1 In the Directorates of Revenue Intelligence, Central Excise 

Intelligence, Vigilance and Systems, the respective Director General 

will propose a panel of names for the consideration of the Board/ 

Placement Committee. Individual officers will be selected by the 

Board/Placement Committee, which will also indicate their station 

of posting. 

8.2 The maximum length of tenure in the Directorates of Revenue 

Intelligence, Central Excise Intelligence and Vigilance will be three 

years, subject to the condition that no officer shall spend more than 

six years in these Directorates during his entire service career. 

33

9 POSTING ON COMPASSIONATE GROUNDS 

9.1 In case an officer seeks a posting to a particular station on 

medical grounds, the Board/ Placement Committee is 

empowered to take a decision on his plea. However, if 

required, the Board/Placement Committee may refer the 

case to a Medical Board. 

9.2 In case of working couples, if the spouse of an officer is 

working outside the Department, posting in the same station 

may be allowed subject to the instructions issued by the 

Department of Personnel & Training on this issue. 

9.3 In case where the spouse is also an officer of the 

Department, both the officers should be posted to the same 

station, if they are otherwise eligible, provided that, jointly, 

they do not occupy more than 50 per cent of the posts in 

that station. 

9.4 Officers having less than two years of service before 

superannuation may be considered for posting at a place of 

their choice as far as possible. 

9.5 In case an officer requests for retention in a particular station 

on the ground that his/her child is studying in Class-X or 

Class-XII, the Board/Placement Committee may consider 

such requests. 

10 TRANSFER ON ADMINISTRATIVE GROUNDS OR IN PUBLIC 

INTEREST 

10.1 Notwithstanding anything contained in this policy, 

Government may, if necessary in public interest, transfer 

or post any officer to any station or post. 

10.2 An officer against whom the CVC has recommended 

initiation of vigilance proceedings, should not normally be 

posted or remain posted at the station where the cause of 

the vigilance proceedings originated. He shall also not be 

posted on a ‘sensitive’ charge. This restriction will remain 

in operation till such time the vigilance matter is not closed. 

34

11 AVAILMENT OF EARNED LEAVE AFTER ISSUANCE OF 

TRANSFER ORDERS 

An officer under orders of transfer shall be granted Earned Leave 

or Study leave only after he has joined his new place of posting. 

The period spent on Earned Leave or Study Leave will not count 

towards computation of tenure in that station or ‘cooling-off’ 

period. Officers who proceed on Earned Leave or Study Leave 

without completing the minimum tenure prescribed for the 

station/area will have to rejoin the same station for completing 

the prescribed tenure. In other cases the Board/Placement 

Committee will decide their posting after they rejoin on 

completion of the Earned leave/Study leave. 

35

CLASS ‘A’ STATIONS 

Annexure-I 

1. Mumbai (including Thane, Belapur, Raigarh & Nhavasheva ) 

2. Delhi (including Faridabad, Gurgaon, NOIDA and Ghaziabad), 

3. Chennai 

4. Kolkata 

5. Bangalore 

6. Hyderabad 

7. All posts in the Customs Overseas Intelligence Network (COIN) 

36

CLASS ‘B’ STATIONS 

Annexure-II 

S.No. STATION 

1 AHMEDABAD 

2 ALLAHABAD 

3 MANGALORE 

4 COCHIN 

5 BHUBANESHWAR 

6 INDORE 

7 RAIPUR 

8 TRICHY 

9 MEERUT 

10 VIZAG 

11 JAIPUR 

12 CHANDIGARH ( INCLUDING JALLANDHAR) 

13 PATNA 

14 LUCKNOW 

15 KANPUR 

16 RAIGAD 

17 PUNE 

18 VADODARA 

19 GOA 

20 SURAT 

21 JAMNAGAR 

22 KANDLA 

23 LUDHIANA 

24 NAGPUR 

25 NASIK 

26 RANCHI 

27 RAJKOT 

37

CLASS ‘C’ STATIONS 

Annexure-III 

S.No. STATION 

1 AMRITSAR 

2 AURANGABAD 

3 BELGAUM 

4 BHAVNAGAR 

5 BHOPAL 

6 BOLPUR 

7 CALICUT 

8 COIMBATORE 

9 DAMAN 

10 DIBRUGARH 

11 GUNTUR 

12 GUWAHATI 

13 GWALIOR 

14 HALDIA 

15 HAZARIBAGH 

16 JAMMU & KASHMIR 

17 JAMSHEDPUR 

18 JODHPUR 

19 MADURAI 

20 MYSORE 

21 PUNCHKULA 

22 PONDICHERRY 

23 ROHTAK 

24 SALEM 

25 SHILLONG 

26 SILIGURI 

27 TRIVANDRUM 

28 TIRUNELVELI 

29 TIRUPATI 

30 TUTICORIN 

31 VAPI 

REMAINING CITIES(OTHER THAN CLASS ‘A’ 

AND CLASS ‘B’ STATIONS) 

38

ANNEXURE-IV 

North Zone: Jurisdictional areas of Chief commissioners of Customs 

& Central Excise of Chandigarh, Delhi, Jaipur, Meerut (State of 

Uttarakhand, NOIDA and Ghaziabad only) (falling in the States of 

J&K, Himachal Pradesh, Punjab, Uttarakhand, Uttar Pradesh, Delhi, 

Haryana, Rajasthan & Union Territory of Chandigarh). 

East Zone: Jurisdictional areas of Chief Commissioners of Customs 

& Central Excise of Hyderabad, Visakhapatnam, Bhubaneshwar, 

Kolkata, Ranchi (State of Jharkhand only), Shillong, Patna (State of 

Jharkhand only) (falling in the States of Andhra Pradesh, Orissa, 

Jharkhand, West Bengal, Meghalaya, Nagaland, Assam, Sikkim, 

Manipur, Mizoram, Arunachal Pradesh & Union Territory of Andaman 

& Nicobar islands). 

West Zone: Jurisdictional area of Chief Commissioner of Customs 

& Central Excise of Vadodara (UTs of Daman & Diu and Dadra & 

Nagar Haveli only) Mumbai, Pune, and Nagpur (falling in the States: 

Maharashtra, Goa & Union Territories of Daman & Diu and Dadra & 

Nagar Haveli). 

South Zone: Jurisdictional area of Chief Commissioner of Customs 

& Central Excise of Bangalore, Chennai, Cochin, Coimbatore, 

Mangalore, (falling in the States of Karnataka, Tamil Nadu, Kerala & 

Union Territory of Puducherry & Lakshadweep). 

Central Zone: Jurisdictional area of Chief Commissioner of Customs 

& Central Excise of Ahmedabad, Vadodara (other than UTs of Daman 

& Diu and Dadra & Nagar Haveli), Lucknow, Meerut (Other than 

State of Uttarakhand, NOIDA and Ghaziabad), Patna (Other than 

State of Jharkhand), Ranchi (other than State of Jharkhand) and 

Bhopal (falling in the States of Gujarat, Uttar Pradesh, Bihar, Madhya 

Pradesh and Chhattisgarh). 

39

Annexure-V 

Categorization of posts into sensitive and non-sensitive: The 

following posts have been categorized as sensitive and non-sensitive: 

A. Customs Commissionerates: 

S.No. Group ‘A’ post Section/ Branch Category 

1 Commissioner Sensitive 

Commr.(Gen.) 

Commr.(Appeals) 

Commr.(Adj.) 

Sensitive 

Non-Sensitive 

Non-Sensitive 

Addl./Jt. Commr./DC/AD Preventive Sensitive 

Legal 

Rummaging & 

Intelligence 

SIIB 

Air Intelligence 

Airport 

Town Intelligence 

Non-Sensitive 

Sensitive 

Sensitive 

Sensitive 

Sensitive 

Sensitive 

All Appraising Groups Sensitive 

Docks/Shed 

Statistics 

Audit 

Review 

Tribunal 

MCD 

Sensitive 

Non-Sensitive 

Non-Sensitive 

Non-Sensitive 

Non-Sensitive 

Non-Sensitive 

All other charges 

which do not 

involve regular 

dealings with the 

public 

40

B. Central Excise Commissionerates: 

S.No. Group ‘A’ post Section/ Branch Category 

1 Commissioner Sensitive 

Commr.(Appeals) 

Commr.(Adj.) 

Non-Sensitive 

Non-Sensitive 

Addl./Jt. Commr./DC/AD Anti-Evasion Sensitive 

Legal & Adjudication 

P&V 

Audit 

Divisions 

Review 

Technical/Audit 

Non-Sensitive 

Sensitive 

Non-Sensitive 

Sensitive 

Non-Sensitive 

Non-Sensitive 

41

5.0 LIST OF CADRES & THEIR SANCTIONED STRENGTH IN 

CBEC 

S.No. Posts Total(Including SEZ) SS 

1 Chief Commissioner 47 

2 Commissioner 215 

3 Commissioner (Appeals/TAR/CBEC) 72 

4 Commissioner (Adj.) 8 

5 Addl./Jt. Commissioner 593 

6 Dy./Asstt. Commissioner 1744 

7 Supdt. Of Central Excise 11703 

8 Supdt. Of Customs (Prev.) 1582 

9 Appraiser 1095 

10 Programmer 20 

11 Inspector 18350 

12 Examiner 424 

13 Preventive Officer 2057 

14 CAO 155 

15 AO/ACAO/EA 984 

16 Dy. Director (OL) 6 

17 Asstt. Director (OL) 37 

18 Sr. PS 47 

19 PS 297 

20 Asstt. Programmer 60 

21 Steno-I 245 

22 Steno-II 490 

42


23 Steno-III 550 

24 DOS 1986 

25 Sr. Tax Assistant 3211 

26 Tax Assistant 5432 

27 LDC 828 

28 Driver Spl. Grade 103 

29 Driver-I 725 

30 Driver-II 621 

31 Driver-III 641 

32 ASI (Weapons) 51 

33 Lady Searcher 13 

34 ASI (Dog Handler) 5 

35 Sr. Hindi Translator 24 

36 Jr. Hindi Translator 168 

37 Hindi Typist 0 

38 Draftsman 13 

39 Sr. Gest Operator 17 

40 Record Keeper 80 

41 Cashier 8 

42 Dy. Cashier 3 

43 Pin Point Operator 1 

44 Book Binder 2 

45 Head Havaldar 2139 

46 Havaldar 4065 

43


47 Sepoy 6410 

48 Peon 102 

49 Gest. Operator 88 

50 Farash/Safaiwala 270 

51 Safaiwala/ Farash 109 

52 Chowkidar 38 

53 Mali 65 

54 Bhishti 4 

55 Daftri 27 

56 Sorter 2 

57 Scaleman 33 

58 Liftman 15 

59 Koyal 8 

60 Darwan 4 

61 Scavanger 1 

62 Caner 10 

Total 68103 

44

INFRASTRUCTURE 

45

F.No.207/36/2002-Ad.VIII(EC) 





New Delhi, the 26 th June, 2003 

To 

All the Chief Commissioners of Central Excise & Customs, 

All Commissioners of Central Excise & Customs, 

All DGs and Directorates under CBEC. 

Subject: 

Streamlining of procedure for submission of 

proposals to Board regarding purchase of land, 

construction of buildings, purchase of ready built 

accommodation and/or hiring of buildings etc.- 

Instructions regarding. 

Sir/Madam, 

Instructions have been issued by the Central Board of Excise 

and Customs (CBEC) from time to time regarding furnishing of details 

while forwarding proposals relating to purchase of buildings and/or 

land and hiring of buildings. These instructions were based on 

guidelines issued by the Central Vigilance Commission (CVC), 

Finance Secretary and the Board. The multiplicity of guidelines has 

resulted in avoidable problems of delays and excessive paper work 

in practice. Hence, it has been decided to issue consolidated 

guidelines, which in essence capture the substance of all the 

guidelines issued earlier. However, the CVC guidelines are again 

being enclosed so that in case of any doubt concerning the undermentioned 

guidelines the forwarding office can rely on them for 

clarificatory purposes (Schedule A). 

2. Accordingly, it is requested that henceforth all the proposals for 

purchase of buildings and/or land and hiring of buildings must 

contain the following details:- 

47

PART A 

(i) Name of Station- whether the station is covered under any CBEC 

order for special emphasis on infrastructure/accommodation 

development so as to warrant relaxation in MOF/MOUD/CBEC 

norms; 

(ii) Name of office who has forwarded the proposal; 

(iii) Whether the proposal is for purchase of building and/or land or 

hiring of accommodation; 

(iv) Justification for requirement of land/accommodation on the basis 

of austerity norms (Annexure A-1). In case of accommodation, 

requirement may be indicated separately for super area, floor 

area and carpet area. For residential accommodation type-wise 

requirement of quarters on the basis of staff strength/prescribed 

percentage of satisfaction may be given. Actual demand for 

residential accommodation indicating waiting list etc., may be 

given. 

(v) Availability of built-up accommodation with all the formations 

of CBEC in the station:- 

Super area Floor area Carpet area 

Name of Station Owned Hired Owned Hired Owned Hired 

Name of office 

Total 

This should include buildings for which sanctions have been issued, 

even if construction has not commenced. 

(a) Revenue collection for the last three years may be given. 

(b) The accommodation status of a particular station may be 

reported to Directorate of Housing & Welfare on a quarterly 

basis by the designated officers in the office of Chief 

Commissioners. 

(vi) Area of vacant land which is available with all the formations of 

CBEC in the station:- 

S.No. Plot No. Area 

48

In order to monitor the projects/works relating to accommodation 

in which CPWD is involved the following information may be 

provided; 

(a) Proposals initiated but not finalized, 

(b) Proposals finalized but payment not released by CPWD, 

(c) Payment released but possession not taken, 

(d) Possession taken but construction proposal not finalized, 

(e) Construction in progress, 

(f) 

Construction completed and building occupied. 

(vii) Certificate about non-availability of Central Government building 

and/or land (Annexure A-II). Further efforts made to obtain the 

land/building from the State Government/Municipal Corporation/ 

Local Development Authority should be indicated. 

(viii) If estimated cost is more than Rs. 3 crores, whether permission 

of the Board prior to placement of advertisement was taken. 

(ix) (a) Newspaper cuttings to substantiate that the Notice Inviting 

Tenders (NIT) as per the two bid system was published in 

local as well as national newspapers (Annexure A-III). 

(b) Whether advertisement for purchase of land, purchase of 

ready built accommodation and hiring of accommodation 

given in standard format. 

(c) Evaluation sheet of techno-commercial bids (Annexure A- 

IV). 

(d) Evaluation sheet of financial bids (Annexure A-V). 

(x) 

Proposal for administrative approval & for expenditure sanction 

may be finalized within 3 and 6 months respectively from the 

date of acquisition of land. 

49

PART B 

PURCHASE OF READY BUILT BUILDING/QUARTERS 

(Xi) (a) (i) Reasons for opting for the Purchase Option in 

preference to constructing the Department’s own 

building/hiring of space from market. Comparative 

economics of all options may be given. 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

(h) 

(ii) 

Whether the property is without any encumbrance 

and has a clear legal title. 

Certificate from CPWD/other Government agencies or 

PSU’s having specialization regarding quality of 

construction vis-à-vis comparable government 

specifications (Annexure B-10. The certificate may 

indicate the adequacy of utilities being provided and 

necessity of open land area appurtenant to the building 

which is sought to be purchased. 

CPWD’s/any other Government agency/PSU’s No 

Objection Certificate for maintenance of buildings/ 

quarters to be purchased (Annexure B-II). 

Certificate from CPWD regarding reasonability of price 

proposed to be paid for the purchase of building. In case 

of purchase of land such a certificate may be procured 

from State Government Revenue authorities (Annexure 

B-III). 

Financial (Rupees in crores) 

(i) Final cost of purchase 

(ii) Availability of budgetary provision 

(iii) Cost of furnishing, fixtures etc., for the building 

(iv) Annual maintenance cost (including property tax). 

Completion/ready to occupy or equivalent certificate from 

the local development/municipal authority, State 

Government (Annexure B-IV). 

Likely date by which CBEC would get possession of the 

building. 

Efforts made to ensure that objectives of modern, lowupkeep 

well designed accommodation/housing has been 

met. 

50

PART C 

PURCHASE OF LAND FOR CONSTRUCTION OF OFFICE 

BUILDING/RESIDENTIAL COMPLEX 

(Xii) (a) 

(b) 

(c) 

(d) 

Certificate from CPWD regarding minimum requirement 

of land (Annexure C-1). For this the Commissionerate 

should communicate their requirement of land to CPWD 

in accordance with prescribed norms. The certificate 

should also take into account the provisions of the local 

Municipal/Development Authority’s bye-laws viz., FAR, 

Ground Coverage, population density, etc. 

Certificate from CPWD regarding suitability of land for 

the purpose for which it is being purchased (Annexure 

C-II). 

If the office is currently housed in rented premises, the 

monthly rent of the said premises. 

Certificate from the State Revenue Authority/District 

Magistrate regarding reasonableness of price of land 

(Annexure C-III). 

(i) 

(ii) 

Undertaking from the seller that the price is final 

and there will be no escalation (prospective or 

retrospective) after a deal has been finalised 

between CBEC and the seller (Government o 

otherwise) (Annexure C-IV). 

Certificate from local authority that the land is 

wholly unencumbered without any dispute and has 

a clear legal title (Annexure C-V). 

(e) 

Financial 

(i) 

(ii) 

(iii) 

Final cost of land (including registration charges, 

stamp duty, etc.). 

Availability of Budgetary provision. 

Likely date of getting possession over the land. 

51

PART D 

INITIAL HIRING OF PREMISES 

(Xiii) (a) 

(b) 

(c) 

(d) 

(e) 

Copy of consent letter from landlord containing details 

of the offer (Annexure D-I). 

Copy of fair rent certificate received from CPWD 

(Annexure D-II). 

Rent being paid by any other Central/State Government 

Department in the vicinity/same locality (Annexure D- 

III). 

If a new office has been sanctioned, whether the staff 

has joined or not. 

Item-wise details on financial liabilities of the building 

owner and the hiring office during the hiring period. CPWD 

advice on each of these items. 

Part A has to be filled up in all cases. Part B, C and D 

are to be filled for purchase of ready built accommodation, 

land and hiring of buildings respectively. For example, in 

case of hiring of buildings only Part A and Part D may be 

filled and the relevant Annexures enclosed. There is no 

set proforma for the Annexures except Annexure D-II. 

3. The jurisdictional Commissioner must certify that all the 

information/details as above have been incorporated in the 

proposal. 

4. The proposal, complete in all respects, may be forwarded to 

the Directorate of Housing or Board as per the allocation of 

work informed vide Ministry’s letter F.No.207/37/2002-Ad.VIII(EC) 

dated 07.05.2003. 

5. All the proposals must be routed through the officer so 

designated in the office of the Chief Commissioner as per the 

instructions contained in the letter F.No.207/34/2002-Ad.VIII(EC) 

dated 14.11.2002 issued by Member (P&V) addressed to all 

Chief Commissioners and D.Gs. It may be mentioned that the 

52

proposals which do not contain the above mentioned details 

would not be considered by the Directorate of Housing and at 

the Board level and returned to the forwarding officer without 

any further action. 

6. Standard format of documents for notice inviting tenders, 

processing sheets for technical bids and processing sheets for 

financial bids will be circulated separately. 


Yours faithfully, 

-Sd- 

(SUSHMA KATARIA) 

UNDER SECRETARY TO THE GOVT. OF INDIA 

53

CHECK-LIST FOR INFRASTRUCTURE 

PROPOSALS AS PROPOSED BY IFU 

S. No. Subject 

1 Available land (area, in sq. mtrs.) 

2 Encumbrances, if any (also enclose certificate from 

concerned District/Local Authority) 

3 Date of administrative approval/ expenditure sanction 

for the cost of land (copy to be also enclosed). 

4 Date of possession of land 

5 Sanctioned strength at the station (category-wise as 

on date) 

6 Working strength at the station (category-wise, as on 

date) 

7 Requirement for quarters/office space as per norms. 

(Work-sheets to be enclosed) 

8 Deviation, if any from the norms- reasons thereof 

9 Lease rent, ground rent and other one time and/or 

recurring payment to local authority 

10 Particulars (including date) of administrative approval 

of construction. (Copy to be enclosed). 

11 Non-construction fee and other charges payable for 

delay in construction. 

12 Cost of construction (also enclose CPWD P/E). 

13 Plan of building (drawing/lay-out plan etc. indicating 

physical characteristics of the building, its elevation, 

lay-out etc.) 

54

14 Date of completion as per estimates 

15 Budget availability (to be ascertained from CPWD). In 

case budget is not available, how the expenditure is 

proposed to be met 

16 On-going works at the place 

17 Commitment of any other work by CPWD 

18 Revenue collection for the last 5 years (both targets 

and actual), year-wise and the future potential for the 

next 10-20 years may be given. 

19 In the case of Anti Smuggling/Anti-Evasion formations, 

value of goods seized, goods confiscated, sale proceeds 

etc during the last 5 years, year wise may be given 

along with a write-up on the importance of the Station 

for anti-smuggling etc work justifying the need to have 

a permanent set up at the station. 

20 Statement of all Immovable assets (Land & Building) of 

CBEC, both owned and hired, for the city to establish 

the necessity of fresh requirement. 

55

F.No. 207/01/2006-Ad.VIII (EC) 




CBEC 

New Delhi the 18 th September, 2006 

To 

All Chief Commissioners of Central Excise, 

All Chief Commissioners of Customs, 

All Director Generals/Directors under CBEC 

Subject: 

Check-lists for (a) repair & maintenance proposals 

(b) initial hiring of office accommodation and (c) 

revision of rent of hired premises-regarding. 

Sir, 

(i) 

Check-list for initial hiring of office accommodation; 

(ii) Check-list for revision of rent of hired premises; and 

(iii) Check-list for repair and maintenance proposals in respect 

of office and residential buildings owned by the CBEC. 

2. It is requested that the proposals may be sent to the Ministry 

alongwith duly complete check-lists to avoid unnecessary references 

of incomplete proposals to the Ministry and to prevent wastage of 

time and energy on repeated clarifications. 


I am directed to enclose herewith the following three checklists 

devised by Integrated Finance Unit (IFU) of Department of 

Revenue:- 

Yours faithfully, 

-Sd- 

(BIMAL KUJUR) 

UNDER SECRETARY TO THE GOVT. OF INDIA 

56

CHECK LIST FOR INITIAL HIRING OF OFFICE 

ACCOMMODATION 

(A) Necessity of hiring 

1. Statement of all immovable assets (land & building) of CBEC, 

both owned and hired, for the city to establish the necessity 

for fresh hiring. The break up to be given for each office and 

thereafter total of the concerned Commissionerate/city/ 

place. If offices of various Commissionerates/Directorates 

function from that city/place, the total assets of all such 

formations. Why work cannot be performed from existing 

accommodation. 

2. Detailed break-up of sanctioned and actual staff strength 

(category-wise) of hiring office; 

3. If new office has been sanctioned, whether staff has joined. 

Whether new/additional staff has joined or office created by 

diversion of staff from other existing office; 

4. Details of space requirement as per staff strength/austerity 

norms for the hiring office; 

5. Office space to be hired. This will be 30% less than the 

space arrived at by applying the norms in case of 7 major 

A/A-1 cities and 20% less in case o the rest of the country. 

(B) Procedure for hiring 

6. Copy of the advertisement published in leading newspapers 

of the city/place. 

7. Reasons for preference of particular locations for hiring with 

respect to the nature of work of hiring office. 

8. Reasons for including the particular technical and financial 

conditions given in advertisement with respect to the nature 

of work of hiring office. 

9. Details of offers received to the advertisement and their 

comparison (technical bidding) with respect to the conditions 

given in advertisement. 

57

10. Details of financial bidding from the short listed offer at 

technical bidding. 

11. Shortlisted L-1 offer as selected by the selection committee 

of the Commissionerate/office. The details of the initial offer 

of L-1, terms/conditions given in advertisement and outcome 

of negotiations with L-1. 

12. Copy of consent letter of building owner containing the rent 

demand and all other conditions of hiring. 

13. Copy of rent assessment certificate of CPWD and 

recommendations of Hiring Committee. 

14. Copy of non availability of office accommodation by CPWD 

and/or Directorate of Estates. 

15. Rent being paid by any other Central/State departments in 

the vicinity/same locality. 

16. Justification of hiring proposal by linking the revenue 

collections and potential of the station/city with the proposed 

expenses during the hiring period. 

17. Copy of draft lease agreement to be executed between 

tenant and owner. 

18. Statement of all financial implications of the proposal: 

Monthly, Annual and for the total period of hiring in terms of 

rent and all other expenses for the tenant. Whether 

delegation of financial powers available to HOD for hiring 

and other associated expenditure has been kept in view 

while calculating financial implications for the tenant. 

19. Whether any altered period of hiring (instead of standard 3/ 

5 years) with reference to any pending land/construction 

proposal for the hiring office. 

58

CHECK-LIST FOR REVISION OF RENT OF 

HIRED PREMISES 

(Procedure to be initiated at least 6 months before expiry of current 

hiring) 

1. Initial date of hiring premises with rent and details of subsequent 

revisions in rent; 

2. Ministry’s previous reference/file(s) nos., if any; 

3. Copy of fair rent certificate issued by CPWD alongwith date on 

which the request for assessment was sent by the 

Commissioner to CPWD. 

4. Copy of letter from landlord containing first request for revision 

of rent/date of first request for revision; 

5. If the initial hiring/subsequent revisions were done by HOD within 

delegated powers, then detailed break-up of staff strength 

(category-wise) and detailed requirement of space as per norms 

and total space available may also be furnished; 

6. Existing staff strength and space requirement as per norms. 

Change, if any, in staff strength, etc., after initial hiring; 

7. Copy of existing and proposed lease/hiring agreement should 

be furnished for perusal; 

8. Statement of Immovable assets of CBEC (land & building) for 

the city and necessity for continuing the hiring arrangement; 

9. Any pending proposal under the consideration of DG (HRD) 

and/or CBEC for acquisition of land and construction thereon or 

acquisition of ready built office accommodation, where this office 

will be shifted after its finalization; 

10. Certificate from Directorate of Estate/CPWD about nonavailability 

of General Pool Accommodation; 

59

11. Advertisement given and offers received in response to the 

advertisement. Whether any fresh offer received considered or 

the present owner has consented for continuation of hiring at 

the same rates or at the rates advised in FRC; 

12. Whether space norms for office space hiring are followed and 

details thereof; 

13. Financial implication of the proposal: Monthly, annual and for 

the total period proposed for re-hiring; 

14. Detailed justification in support of proposal (including the revenue 

collections of the past three financial years). 

60

CHECK LIST FOR REPAIR & MAINTENANCE 

PROPOSALS IN RESPECT OF OFFICE AND 

RESIDENTIAL BUILDINGS OWNED BY THE CBEC 

1. (a) Date of acquisition or completion of construction and 

(b) Total cost of acquisition or construction 

2. The agency, which constructed the office/ residential building, 

or the agency from which the ready built office/residential building 

had been purchased. 

3. (a) The status of utilization i.e. whether this building is being 

fully used for office or residential purpose. 

(b) In case of office whether entire building is being used. If 

not, the reasons thereof. 

(c) In case of residential quarters/flats, details of types of flats 

and number of the flats under occupation. 

(d) If not occupied fully, the reasons thereof and the plan of the 

department to utilize the unoccupied quarters or to dispose 

of those unutilized quarters / building to prevent wastage in 

maintenance expenditure. 

4. Whether the repair and maintenance estimates are of regular 

nature or of one time nature and special repair nature or both. 

5. (a) If the repair and maintenance estimates are of regular nature 

then the previous financial year’s estimates and approval 

for the same items may be indicated. 

(b) If the repair and maintenance estimates are of special nature 

then the details of last such special repair and maintenance 

work and approval may be indicated. 

(c) The number of such special repair and maintenance works 

undertaken after taking possession of this building, on 

completion of construction or after purchase, may be 

indicated. 

6. (a) The certification from CPWD that only those items of repair 

and maintenance (whether one time repairs of special nature 

or regular / annual repair) have been included in the 

61

estimates which are permissible in general pool office or 

residential accommodation of similar type. 

(b) If the agency is other than CPWD, whether GFR provisions 

have been followed in its engagement and the certification 

as required in item 6(a) above. 

7. Whether the items of regular or one time or special repairs fall 

within the liability of agency which constructed the building or 

from which the building had been purchased. If yes, whether 

this repair work/expenditure. The details thereof. 

8. The availability of budget along with the Demand number, Major 

heads. Object head, etc. From which this expenditure will be 

booked. 

9. Date of Estimate and total amount 

10. The time to be taken by repair and maintenance agency for 

completion of this work for which the estimates has been sent. 

11. Whether the HOD / Commissioner and the users of this building 

are satisfied with the quality of repair / maintenance work of the 

agency undertaken in past. 

12. All annual repair and maintenance proposals are to be received 

in the first quarter of the financial year and if received late, the 

reasons there for. 

13. Whether the proposal is within the delegated financial powers 

of HOD (in case of proposals costing below Rs. 10 lakhs). 

62

F.No. 18/2009/IFU-III 




New Delhi, the 10 th October 2007 

OFFICE MEMORANDUM 

Subject : Classification of ‘works’ expenditure under proper 

Head of Account and Demand for Grants 

It has been observed that proposals related with repairs, 

maintenance and construction of office and residential buildings 

received in IFU do not contain correct mention of budget heads 

resulting into avoidable delays in approval of proposals. In order to 

ensure correct mention of the budget heads, following classification 

may be followed: - 

Demand No. 43 – Indirect Taxes: 

Item of expenditure Object Head Major Head 

Repairs/maintenance of Departmental Minor Works 2037 

Office Building of Customs. 


Office Building of Central Excise. 


Residential Office Accommodation by 

Customs and Central Excise. 

Purchase of Ready built Office Investments 4059 

Accommodation by Customs and 

Central Excise. 

Purchase of Ready built Residential Investments 4216 

Accommodation by Customs and 

Central Excise. 

63

Demand No. 100-Department of Urban Development: 

Item of expenditure Description Major Head 

Purchase of land/Construction of Finance 4216 

Residential Building for Customs and (Revenue) 

Central Excise and other construction 

activities on such purchase e.g. 

boundary wall etc. 

Demand No. 101 – Public Works: 

Item of expenditure Description Major Head 

Purchase of land/Construction of office Finance 4059 

Building for Customs and Central Excise (Revenue) 

and other construction activities on 

such purchase e.g. boundary wall etc. 

2. As far as expenditure towards original works in the Government 

Buildings constructed and maintained by CPWD in concerned, 

the expenditure should be met from the grant of ‘Urban 

Development’ and ‘Public Works for the residential and Office 

Building respectively. The original works is defined in GFR 123 

as new construction, addition and alterations to existing works, 

special repairs, remodeling, etc. Further, as far as possible, the 

expenditure towards maintenance, repairs and minor works’ of 

the Government Buildings should also be met by CPWD from 

the funds, under ‘Repairs & Maintenance’ provided in the 

Demands for Grant of Department of Urban Development/Public 

Works. 

3. The availability of budget on the date of forwarding the proposal 

to the IFU under the respective Head of Accounts and Demand 

for Grants may also be mentioned. If the budget is not available, 

how it is proposed to be obtained, may also be stated in the 

proposal. 

-Sd- 

(Sanjai Singh) 

Director (Finance) 

64

To 

1. All Heads of Department under CBEC, Department of Revenue. 

2. Member (P&A) 

3. DG (Housing & Welfare) CBEC & JS (A), CBEC — with a 

request to kindly ensure the above classification before 

forwarding proposals to IFU. 

65

WELFARE 

67

1.0 Introduction 

As a part of liberalization of the policies and procedures relating 

to grant of rewards to the Government servants, three funds, 

namely (i) Customs & Central Excise Welfare Fund, (ii) 

Performance Award Fund, and (iii) Special Equipment Fund, 

were created in the year 1985 for the purpose of financing various 

welfare schemes for promotion of welfare of staff and their families 

and for acquisition of anti-smuggling equipments of a specialized 

nature within the shortest possible time. The three Funds were 

financed by transfer of 10% of the sale proceeds of confiscated 

goods credited to the Government and Customs/Excise Duties, 

fines, penalties in offence cases realized and sustained in 

appeal/revision etc. during the year 1985-86 onwards as verified 

and confirmed by the Chief Controller of Accounts, CBEC and 

Financial Adviser to the Ministry of Finance. The distribution of 

the credits of 10% amongst three funds was as under: 

(i) Welfare Fund : 1% 

(ii) Performance Award Fund : 4% 

(iii) Customs Special Equipment Fund : 5% 

Customs and Central Excise Welfare Fund and customs and 

Central Excise Performance Award Fund Ministry have been 

merged into a single entity, called Customs and Central Excise 

Welfare fund vide Ministry’s order dated 12.10.2006, to be used 

for general welfare of staff and officers of the department. The 

funds have been allocated in the ratio 1:1 in the two funds. 

Accordingly, with effect from 12.10.2006, there are two funds 

namely (i) Customs and Central Excise Welfare Fund and (ii) 

Customs & Central Excise Special Equipment Fund. 

1.1 Distribution of the credits amongst two funds 

The total amount equal to 10% of the sale proceeds of 

confiscated goods, credited to the Government and Customs/ 

Excise Duties, fines, penalties in offence cases realized and 

sustained in appeal/revision etc., is transferred every year to 

the two funds as under: 

(i) Customs and Central Excise Welfare Fund : 5% 

(ii) Customs & Central Excise Special Equipment Fund : 5% 

69

1.2 Nature of Funds 

The two funds form a part of ‘Public Account’ in the same manner 

as General Provident Fund or Central Govt. Employees Group 

Insurance Scheme and thus are cumulative in character and 

the interest on the amount is to be annually transferred and 

credited to the respective fund accounts. 

1.3 Administration of Funds 

Funds are centrally administered by constitution of a Governing 

Body comprising of the following members: 

(i) Chairman, CBEC Convener 

(ii) All Members of the CBEC Members 

(iii) Financial Adviser 

Member 

(iv) Commissioner (Logistics) Member-Secretary 

1.4 Purposes of the Fund:- The underlying purpose of these funds 

is to cover the following liabilities/schemes :- 

a) Promotion of staff Welfare, recreation and other outdoor 

activities including a sense of adventure. The staff welfare 

activities shall include setting up of recreation clubs, 

libraries, and scholarships for children of employees, 

opening of crèches, providing vocational training to wives of 

employees, arrangements of subsidized transport facility 

for the staff, providing more amenities in the departmental 

canteens etc. 

b) To provide for contingencies like death resulting from accident 

or from injury suffered or from a natural cause during and 

while the officer is actually engaged in an operation of antismuggling, 

anti-evasion or narcotic enforcement; injury 

suffered in the course of anti-smuggling, anti-evasion, or 

narcotic enforcement activities; death from any cause 

whatsoever while the officer is posted to a formation involving 

anti-smuggling, anti-evasion or foreign exchange or narcotic 

enforcement work as the case may be. The assistance 

may be provided even if the employee has ceased to be so 

posted but if the death could reasonably be attributed to 

his having worked in any such formation; and any permanent 

70

disability or loss of limb or eye etc. arising as a result of 

accident or injury suffered which can be reasonably attributed 

to any of the circumstances described earlier. 

c) Providing different forms of medical assistance for 

emergencies and serious distress to staff and members of 

their families, not normally, governed under the medical 

reimbursement rules and to provide for high risk insurance 

cover to operational staff. 

d) Construction/hiring/leasing of holiday homes in places of 

tourist/pilgrimage interest and departmental guest house 

in Metropolitan cities for the use of departmental staff. 

e) Advancement of supplemental loans to officers/staff of the 

department for construction/hiring/leasing of residential 

complexes which could be leased for the use of departmental 

staff so long as they are in service. 

f) Grant of performance incentives to the best managed Unit/ 

Circle/Division for creation of a sense of competition and 

better performance amongst the staff. 

g) Procurement of anti-smuggling equipments of a specialized 

nature within the shortest possible time. 

h) Any other scheme or measures intended for the promotions 

of staff Welfare and improving performance of the officers. 

i) Any other purpose for the Welfare of community at large 

including removal of difficulties caused by natural calamities 

like floods, earthquake, drought etc. 

1.5 Coverage of Funds 

The utility of two funds extends to all officers and staff working 

in the Central Board of Excise & Customs, its attached and 

subordinate offices and includes officers/staff of the CBEC 

working on deputation in various Ministries/Departments of the 

Government. 

Governing Body, in its meeting dated 20.12.2006 has decided 

to extend the benefits for reimbursement of medical expenses 

from Customs & Central Excise Welfare Fund to the following 

officers engaged in revenue collection and/or enforcement of 

71

laws in relation to Customs, Central Excise, Service Tax and 

Narcotics: 

(a) Officials in IFU who deal with CBEC matters. 

(b) Officials of Pr. CCA, CBEC, New Delhi & PAOs attached to 

subordinate offices of CBEC during the tenure of their posting 

in these offices. 

(c) Cadre officers of CBEC who are entitled to the benefits of 

welfare Fund continue to receive the facility of financial 

assistance for medical treatment after their retirement in 

case they are re-employed with any body/organization under 

Department of Revenue which deals with revenue collection 

or enforcements of Laws in relation with Customs, Central 

Excise, Service Tax, and Narcotics. The organization 

include CESTAT, Settlement Commission, and Authority of 

Advance Ruling. The benefit will be given for the period of 

such re-employment. 

1.6 Sponsoring of proposals for various schemes 

Specific proposals in respect of the various Schemes formulated 

in accordance of the Welfare Rules are required to be sponsored 

by respective Commissioner of Customs of Central Excise/ 

officers of equivalent rant in the department, on the 

recommendation of the Advisory Committee constituted at the 

Heads of Departmental level. For this purpose, an Advisory 

Committee comprising the Commissioner/ officers of equivalent 

rank in the department and one representative each of Group 

‘A’ to ‘D’ be nominated in each Commissionerate/ Directorate. 

The decisions arrived at by the Advisory Committee on each 

proposal should be forwarded to the Governing Body with full 

details/ justifications for further consideration and sanction. 

1.7 Responsibility for Maintenance of Accounts 

The accounts of the Funds are to be maintained by a special 

Unit created for the purpose in each Commissionerate from 

within its existing staff strength. The Unit shall be manned by 

necessary Secretarial Staff under the supervision of the Chief 

Accounts officer. 

72

1.8 Documents 

The following records shall be maintained to keep a proper 

account of the funds: 

(a) Separate general files for each Fund in which all sanctions 

and vouchers will be kept; 

(b) Separate stock registers/ disbursement registers for the 

Funds keeping record of articles purchased etc. Detailed 

instructions regarding opening and maintenance and 

accounting of the Personal Deposit Account and Accounting 

procedure relating thereto for the funds have been sent to 

all Commissioners of Customs and Central Excise vide 

Ministry’s letter F.No. 712/21/88-Cus (AS) dated 22-04- 

1988. 

1.9 Audit of Funds 

The documents relating to Personal Deposit account mentioned 

by the Personal Deposit Account holder shall be subject to the 

Internal Audit of the Pr. Chief Controller of Accounts, C.B.E.C. 

at the Headquarters level, and by the Pay and Account Officer 

of the respective Commissionerate/ Directorate level. 

The accounts will also be subjected to statutory audit once in 

year by the C. & A.G. 

2.0 Activities undertaken from the Welfare Fund 

Presently, the various activities undertaken from the welfare Fund 

include the following: 

(i) Grant of financial assistance for non-reimbursable expenses 

under CS (MA)/ CGHS Rules; 

(ii) Grant of ex-gratia financial assistance in cases of death of 

departmental officials; 

(iii) Advance on medical grounds in exceptional cases in 

emergencies; 

(iv) Arrangements for medical treatment in hospitals recognized 

under CS (MA)/ CGHS Rules without payment of any 

advance deposit by the departmental officials; 

(v) Grant of cash awards to the children of departmental officials 

73

for performance in Board Examinations at the level of 10 th 

and 12 th Standard; 

(vi) Grant of scholarships for pursuing specified professional 

courses at graduate level; 

(vii) Setting up of common facilities, viz. departmental guest 

hoses, acquiring accommodation in hotels, Canteens, 

Creches, Gym./ Recreation/ Sports Centers; 

(viii) Grant of financial assistance for the losses suffered due to 

natural calamities like Tsunami, Earthquakes, Floods etc.; 

(ix) Cash Awards for winning medals in games/events of National/ 

International importance and financial assistance for meeting 

expenditure on participation in National/International games/ 

events, etc. 

(x) Financial assistance for recreation and other outdoor 

activities including a sense of adventure. 

3.0 Schemes/ Guidelines for various activities undertaken from 

the Welfare Fund 

3.1 GUIDELINCES FOR FINANCIAL ASSISTANCE FOR MEDICAL 

EXPENSES 

CONSOLIDATED GUIDELINES 

(i) Admissible financial assistance 

Financial assistance shall be admissible for portion of 

expenses on treatment which are non reimbursable under 

the CS(MA)/CGHS Rules 

(ii) Time limit for submission of proposal 

(a) The individual has to request within 3 months of 

settlement of claims when part of the claim is settled 

under CS(MA)/CGHS rules. The Commissioners/HODs 

should forward the proposal within a period of one month 

of receipt of the request 

The time limit for requesting for financial assistance by 

the individual and for forwarding the proposal by the 

Commissioner should be strictly observed. 

74

(b) Proposal submitted after the prescribed time limit 

Reasons for delay in submission of proposal by the 

applicant/ Commissionerate should be given. 

(iii) For Continuous Treatment 

In cases of continuous treatment only one time financial 

assistance should be considered and normally no 

subsequent request should be entertained unless there are 

extreme compassionate grounds. 

(iv) Minimum amount for financial assistance 

The following minimum amounts of financial assistance to 

be proposed for sanction have been fixed: 

Group ‘A’ : Rs. 10,000/- Group ‘C’ : Rs. 3,000/- 

Group ‘B’ : Rs. 5,000/- Group ‘D’ : Rs. 1,000/- 

(v) Coverage of financial assistance 

Financial assistance is admissible only to the officer/staff, 

his/her unemployed spouse and dependent children. No 

financial assistance is admissible to dependents, including 

dependent parents. 

(vi) Ceiling on amount of financial assistance 

In case of dependent children and spouse (unemployed), 

the officer/staff is entitled to financial assistance with an 

overall cap of Rs. 7.5 lakhs in the entire career. However, 

there is no limit on the amount of financial assistance for 

departmental officials. 

To monitor the maximum overall cap of Rs. 7.5 lakh for the 

treatment of dependent children and spouse (unemployed) 

of the officials, the following procedure should be followed: 

(a) Entries in the Service Book of the officer/staff of the 

financial assistances for medical expenses from the 

Welfare Fund are required to be made. To computerize 

/ monitor the details by the Directorate of Logistics, 

the Commissioner, while forwarding the proposal shall 

certify that the name of the officer is as per the Service 

Book and also give details regarding change of name, 

75

if any. 

(b) The Commissioner while forwarding the requests of 

financial assistance for medical expenses shall send 

the details of financial assistance hitherto granted to 

the officer / staff in his entire career as per the Service 

Book and details of proposals in respect of that officer 

if any pending with the Directorate. The Commissioner 

should also enclose certificate to this effect from the 

officer / staff in the proforma given at Annexure-‘III’. 

(vii) Expenses on maternity/termination of pregnancy in 

emergencies would not be admissible to officer/staff having 

more than two surviving children. 

(viii) No financial assistance is admissible to retired officers / 

staff. 

(ix) Mandatory Deductions 

On Room charges:- 

(a) 25% of the non-reimbursable room charges are 

deducted in cases when room charges are shown 

separately. 

(b) In case of reimbursement under package deal (room 

charges are included in package rates), a sum of Rs. 

500/- per day is deducted. 

On Sundry charges:- 

Full deduction on sundry expenses. 

Overall deduction: After deductions, on account of the 

non reimbursement room charges and sundry charges, 

a further deduction of 25% of the remaining nonreimbursement 

expenses is made to arrive at the final 

amount admissible for financial assistance from the 

Welfare Fund. 

(x) Waiver of deductions:- There will be full waiver of the 

amount on account of mandatory deduction in the following 

cases:- 

(a) Illness or accidents resulting in death of the official 

76

(b) Illness or accidents resulting in serious physical or 

mental infirmity, which permanently incapacitates the 

official for further service. 

(c) A partial bodily or mental infirmity or handicap like loss 

of vision/hearing/limbs. In such cases, a minimum 

physical handicap to the extent prescribed for qualifying 

a person for consideration for employment under the 

PH quota, may justify the waiver. 

(xi) Ceiling on room charges: The ceiling on room charges 

(category-wise) have been fixed as given below for grant of 

financial assistance: 

Category Type of room Rent per day 

Group ‘A’ Single Room Rs. 4,500/- 

Group ‘B’ Twin Sharing Rs. 3,000/- 

Group ‘C’ & ‘D’ Multi Bed/General Ward Rs. 1,500/- 

All categories ICU Actuals 

(xii) Submission of proposal 

(a) Certificates in the prescribed Proforma, duly certified 

by the Commissioner/HOD should accompany the 

proposal showing break up of amount spent, amount 

reimbursed and amount non-reimbursable category wise 

(cost of treatment etc, room charges and sundry 

charges). 

(b) Each proposal should be scrutinized and recommended 

by the Advisory Committee, headed by Commissioner/ 

Director and having one representative each from Group 

‘A’ to ‘D’ officials, before it is sent to the Directorate of 

Logistics. The proposals received without 

recommendation of the Advisory Committee would not 

be placed before the Governing Body. 

(c) Checklist for sending proposals 

Photocopies of the requisite documents as listed in 

the check-list should be enclosed with the proposal. 

77

(Proforma) 

CERTIFICATE 

(To be submitted with the proposal for grant of Financial 

Assistance on non reimbursable medical claims) 

1. Certified that the proposal for financial assistance has been 

recommended by the Advisory Committee constituted in this 

office for this purpose. 

2. Certified that a sum of Rs._____has been earlier sanctioned to 

the individual as Financial Assistance from the Welfare Fund 

for medical expenses for spouse and dependent children and 

the details thereof have been entered in the individual’s service 

book. Further,______ number of proposals of Financial 

Assistance are pending (give details) with Directorate of 

Logistics. 

Note: The amount of financial assistance to staff/employee 

should not be included in above certificate 

3. Certified that the name of the officer is as per the service book 

(in case of change of name, details may be given.) 

4. Certified that the number of surviving children are less then two. 

Note: This certificates required only in cases of grant of 

Financial Assistance on the non reimbursable expenses 

on the maternity expenses or termination of pregnancy. 

5. Certified that the spouse of employee/officer is non working. 

Note: This certificate is required only where financial 

assistance is sought for medical expenses of spouse. 

6. Details of medical expenses reimbursed and not reimbursed 

are as under: 

No. of days for which room rent paid for stay in other than 

ICU/CCU ________ 

78

Details of the Claims Total Amount Amount Non- 

Amount reimbursed Admissible 

Spent as per CS(MA) 

rules 

Cost of treatment 

(Doctor’s fees, 

Medicines, Test, 

Procedure etc. 

ICU/CCU charges 

Room Charges other 

than ICU/CCU 

Sundry Charges 

(Viz Telephone bills, 

guest room charges, 

food, conveyance, 

diet, Ambulance etc.) 

Total 

Signature of Commissioner/HOD 

Name 

79

CHECK LIST FOR PROPOSALS FOR GRANT OF 

FINANCIAL ASSISTANCE OF EXPENSES ON 

TREATMENT 

Check that: 

1. Copy of request letter of the applicant is enclosed. 

2. Claim has been settled under CS(MA)/CGHS Rules. Copy of 

Sanction Order/ Sanction for reimbursement of medical claim 

under CS(MA)/CGHS Rules has been enclosed. 

3. Copy of bills/vouchers of medical expenses submitted with the 

medical claim have been enclosed. 

4. Proposal has been submitted within prescribed time limit. 

5. In case of proposals submitted after the prescribed time limits, 

justification for condonation of delay have been given. 

6. The following certificates as required in Annexure-III have been 

furnished:- 

(i) 

(ii) 

Advisory Committee recommendation. 

In case financial assistance is sought for medical expenses 

incurred on dependent children & spouse, amount of 

financial assistance received by the applicant earlier from 

the Welfare Fund for the medical expenses incurred on 

treatment of dependents. 

(iii) In case financial assistance is sought for medical expenses 

incurred on treatment of spouse, a certificate that the spouse 

of employee/ officer is not working in any State/Central Govt, 

Banks, PSUs, Private Organizations or is self employed 

etc. 

(iv) In case financial assistance is sought for medical expenses 

incurred on child birth, certificate that the number of surviving 

children is not more than two. 

80

3.2 CONSOLIDATED GUIDELINES FOR GRANT OF EX-GRATIA 

FINANCIAL ASSISTANCE TO DEPARTMENTAL OFFICIALS 

FROM THE WELFARE FUND IN CASE OF NATURAL DEATH 

WHILE IN SERVICE /ATTRIBUTABLE TO PERFORMANCE 

OF DUTIES /INJURIES SUSTAINED IN PERFORMANCE OF 

DUTIES. 

(i) Amount of financial assistance: 

(a) In case of natural death: 

The amount of ex-gratia financial assistance in case of 

natural death will depend on the total value of terminal 

benefits and immovable assets of the deceased official. 

The Total value of terminal benefits and immovable 

assets have been revised w.e.f. 20.02.2008 as under: 

S.No. Terminal benefits + Value of Amount of ex-gratia 

immovable assets 

(i) Upto Rs. 7,50,000/- Rs. 1,00,000/- 

(ii) Rs. 7,50,001/- to Rs. 15,00,000/- Rs. 75,000/- 

(iii) Rs 15,00,001/- and above Nil 

Present financial condition of the family 

A verification/inquiry report should be sent with the 

proposal showing the present financial condition of the 

family giving full details of value of immovable properties, 

amount available with the Banks (savings/fixed deposits) 

LIC payments, total terminal benefits paid, monthly 

pension being paid, details of surviving children such 

as age, in school/higher education, earning if any, and 

earning including pension of spouse of the deceased 

official. 

(b) In case of death attributable to performance of 

duties: 

For the officials / staff who die while performing antismuggling 

/ anti-evasion/ anti-narcotics duties, a sum 

of Rs. 5 lakhs be paid as ex-gratia assistance in addition 

81

to any assistance which may be sanctioned from the 

Consolidated Fund of India in terms of Department of 

Pension & Pensioner’s O.M. No. 45/55/97-P&PW(C) 

dated 11.9.98. In view of condition No. 12 contained in 

the Annexure to the afore-mentioned O.M. which 

provides that ex-gratia assistance paid from different 

sources should not exceed Rs. 10 lakhs in each 

individual case, the amount paid out of the Welfare Fund 

will be in addition to the relief, if any, received from the 

Consolidated Fund of India in terms of the aforementioned 

O.M. However, the ex-gratia assistance out 

of the Welfare Fund will be paid only if the death of the 

official is directly attributable to the actual performance 

of anti-smuggling / anti-evasion and anti-narcotics 

duties. The Commissioners while forwarding proposals 

in this respect would critically examine and report the 

circumstances of death of the subject official. 

(c) In case of injuries sustained in performance of 

duties: 

A sum of Rs. One lakh is to be sanctioned as Ex-gratia 

financial assistance to officials / staff who sustain 

permanent injury or disability during the performance 

of Government duties. 

(ii) The decision regarding grant of ex-gratia financial assistance 

shall be delinked from the appointment on compassionate 

grounds of a family member of the deceased official. 

(iii) Time limit for submission of proposal 

A time limit of two years from the death of officials has been 

prescribed for submission of a proposal. 

However, if for some reasons, a proposal for ex-gratia 

financial assistance could not be submitted in the prescribed 

time limit of 2 years after the death of an employee, but 

survivor(s) of the deceased official deserver ex-gratia financial 

assistance, on merit of the case, the same may be 

submitted for consideration of the Governing Body, giving 

full justification and reasons for the proposal not being 

submitted within prescribed time limit of 2 years after the 

death of the employee. 

82

CHECK LIST FOR PROPOSALS FOR EX-GRATIA 

FINANCIAL ASSISTANCE. 

Check that: 

1. Application of beneficiary has been enclosed. 

2. The date of death and age of the deceased official is mentioned. 

3. Death certificate is enclosed. 

4. In cases of death due to accident, or in mysterious 

circumstances, police investigation report is enclosed. 

5. Following details of each of the surviving members of the family 

of deceased official are given: Name, Age, Relationship with the 

deceased official, employment (income/earning), in case of 

dependent children give their marital status, employed (mention 

earning/income) or studying (mention class/course). 

6 Details of immovable assets, and Insurance /Fixed deposits 

etc. in the name of deceased official or in the name of his family 

members, if any, are given. Also mention income by way of rent 

or/and interests, if any. 

7. Details such as Gratuity, CGEIS, GPF, encashment of leave, 

family pension etc., of terminal benefits received by the family 

of the deceased official have been given. 

8. Details of outstanding loans against the deceased official, if 

any, along with supporting documents have been given. 

9. In case if the surviving beneficiary are minor children, details of 

their legal heir ship along with copy of Court Order, if any, have 

been given. 

10. Proposal has been submitted within prescribed time limit of 2 

years from the date of death of the official. 

11. In case of proposal submitted after 2 years from the death of 

the official, enclose Verification Report on the present family 

conditions of the family as at Sl. No. 5 above, and mention 

reasons for delayed submission of the proposal. 

12. Proposal has been recommended by the Advisory Committee 

headed by Commissioner/HOD. 

83

3.3 CASH AWARD SCHEME 

For the children of officials with Grade Pay above 

Rs. 1,800/- (other than Drivers, Havaldars and Head 

Havaldars), including children of deceased officials: 

The eligibility conditions (minimum percentage of marks), 

number of Cash Awards and amount of each Cash Award 

are given in Table-1 below: 

Table-1 

Class Stream Min % of marks Number of Amount of each 

cash awards cash award (Rs.) 

Category Boys Girls Boys Girls Boys Girls 

10 th Not 

applicable General 80% 75 % 

SC/ST 70% 65% 

OBC 74% 69% 

12 th Science General 85% 80% 

SC/ST 75% 70% All All 

OBC 79% 74% found found 5,000/- 6,000/- 

Comm. General 85% 80% eligible eligible 

With SC/ST 75% 70% 

Maths OBC 79% 74% 

Others General 75% 70% 

SC/ST 65% 60% 

OBC 69% 64% 

B. For the children of officials with Grade Pay upto 

Rs. 1,800/- and Drivers, Havaldars and Head Havaldars and 

physically handicapped children of all categories 

including children of deceased officials. 

The eligibility conditions (minimum percentage of marks), number 

of Cash Awards and amount of each Cash Award are given in 

Table-2 below: 

Table-2 

Class Stream Min % of marks Number of Amount of each 

cash awards cash award (Rs.) 

Category Boys Girls Boys Girls Boys Girls 

10 th & Not General 65% 60% All All 

12 th applicable SC/ST 55% 50% found found 5,000/- 6,000/- 

OBC 59% 54% eligible eligible 

84

Conditions for availing benefits for physically challenged 

(handicapped) children. 

The benefit under the scheme shall be applicable subject to the 

fulfillment of the following conditions besides minimum percentage 

as prescribed in the Table-II in the Cash Award Scheme-2007. 

1. The benefit shall be applicable to the following three categories 

of disabilities: 

(i) Blindness or low vision; 

(ii) Hearing impairment and 

(iii) Locomotor disability or cerebral palsy (includes all cases 

of orthopaedically handicapped persons) 

2. The benefit shall be admissible for disability of 40% or above. 

3. An attested copy of certificate of disability issued by State / 

Central Govt. Hospital or a competent authority as per 

reservation for physically handicapped persons shall be enclosed 

by the applicant along with the application for cash award. 

3.4 Scholarship Scheme 

(Note: The Scholarship Scheme is implemented on yearly 

basis) 

Scholarship Scheme is a scheme for reimbursement of fees, 

paid by departmental officials for professional education at under 

graduate level of their children and are eligible to receive financial 

assistance under the Customs & Central Excise Welfare Fund 

in the following fields of study. 

(i) Engineering including architecture, Computers/Information 

technology 

(ii) Medical including Dental, Veterinary, Pharmacy, 

Homeopathy, Ayur-vedic and Unani medicines) 

(iv) Law 

(iv) Hotel Management 

(v) Fashion Technology 

(vi) Under graduate courses covered by Indian Council of 

Agriculture Research (ICAR) Entrance Test. 

(vii) Business Administration/ Computer Applications 

85

2. Definitions 

(i) Eligibility criterion 

The term shall mean obtaining admission in institutes/ 

colleges on the basis of obtaining a minimum rank in an 

Entrance Examination as given in Table-I or on the basis of 

merit (percentage of marks obtained in 12 th standard Board 

Exams) as given in Table-II or admissions under Lateral 

Entry Scheme (after Diploma Course in Engineering only) 

for Track-III only. 

(ii) Fees 

The term fees shall mean all charges paid to the college/ 

institute in connection with the academics excluding 

refundable caution/security money, lodging and boarding 

expenses. 

(iii) Track 

The scheme operates on three tracks designed in 

consideration of the salaries drawn by different officers, which 

are as follows:- 

Track I: Scheme for children of officials in the pay scale 

starting at Rs. 12,000/- and above. 

Track-II: Scheme for children of officials in the pay scale 

starting at Rs. 6,500/- but less than Rs. 12,000/- 

Track III: Scheme for children of officials in the pay scale 

starting below Rs. 6,500/-. 

III-(A) Departmental officials other than Drivers and Group- 

D staff. 

III-(B) Drivers and Group-D staff of the department. 

(iv) Performance standards 

Performance standards mean obtaining the minimum 

percentage or grade in the annual examinations in first 

attempt while pursuing the under graduate level course. 

86

Track 

% marks or equivalent grades 

Boys 

Girls 

Track-I 60% 55% 

Track-II 55% 50% 

Track-III-A (other than Drivers 

& Group-D staff) 55% 50% 

Track-III-B (Drivers & Group- 

Dstaff) 

For SC/ST categories (All Tracks) 

For OBC categories 

For physically challenged children 

Pass marks 

10% less than other categories for 

Track-I, Track-II & TrackIII-A and 

minimum pass marks for Track III-B 

6% less than other categories for 

Track-I, Track-II & TrackIII-A and 

minimum pass marks for Track III-B 

Pass mark for all Tracks 

(v) First year 

First year of education in the under graduate course. 

(vi) Later year 

Second year and all later years of education in the under 

graduate course. 

3. Applicability of Scheme 

The scheme is applicable to the following categories: 

(i) Fees paid for first year on the basis of Entrance Tests held 

in the year 2006. 

(ii) Fees paid for later years on the basis of Entrance Tests 

held prior to the year 2006. 

4. Award of scholarships 

The scholarship shall be awarded to children who meet the 

eligibility criterion contained in Table-I and Table-II and meeting 

the performance standards as at para 2 (iv) above. 

87

(A) Reimbursement of fees for first year 

The eligibility for reimbursement of fees for the first year by way 

of grant of scholarships for admissions in various Institutes/ 

Univ. shall be as given in Table-I (for admissions based on 

Entrance Tests where ranks are awarded ) and Table-II (for 

admissions based Entrance Tests where ranks are not awarded 

and also on Merit i.e. percentage of marks in 12th std. Board 

Exam) below: 

Table –I 

(I) Admissions based on Entrance Tests where ranks are given 

S. Entrance Exam. Institutes *Entrance Exam. Ranks/ Institutes 

No. 

Track I Track II TrackIII- 

A, III-B 

Boy Girl Boy Girl Boy/Girl 

1 IIT-JEE All IITs All All All All All 

Others 

2 On-line Test, Pilani & 

BITS otherCenters All All All All All 

3 AIEEE All NITs NITsup NITsup Allup Allup All 

to10000 to15000 to to 

rank rank 20000 30000 

rank 

4 CEEE(Delhi) NSIT/DCE All All All All All 

5 Any State Level All up to up to up to up to All 

Entrance Exam. 500 750 1000 1500 

foradmission to ranks ranks ranks ranks 

engineering 

institute 

6 University level Aligarh Muslim All All All All All 

Entrance Test Univ.,Jamia 

(Engg. and MiliaIslamia, 

medical Vellore Institute 

of Technology 

7 All India AIIMS All All All All All 

EntranceExam. 

88

S. Entrance Exam. Institutes *Entrance Exam. Ranks/ Institutes 

No. 

Track I Track II TrackIII- 

A, III-B 

Boy Girl Boy Girl Boy/Girl 

8 All India PMT All All All All All All 

(CBSE) 

9 State Level All All All All All All 

(Medical) 

10 Test by National All IHMs under NIL up to up to All 

Council of Hotel NCHMCT 750 1125 

Management & ranks ranks 

Catering Tech., 

11 All India ILS, Pune, NLS, All All All All 

Entrance Bangalore, 

Tests for NALSAR, 

integrated Hyderabad, 

course B.A. LLB National Law 

Univ.Jodhpur, 

NLIU Bhopal 

NUJS, Kolkatta, 

Symbiosis Pune 

12 National Instt. Ahemdabad All All All All 

of Design, 

13 Admission Test, All NIFTs NIL All All 

Ministry of courses/ courses/ 

Textiles ranks ranks 

14 Test conducted 

byICAR All All All All 

courses/ courses/ 

ranks ranks 

15 Any All other Govt NIL NIL All 

recog. Engg/ 

Medical 

colleges 

16 BBA/BCA All Nil All All 

EntranceExam. 

conducted by 

Universities/ 

Institutesfunded 

byCenter/States 

Govts. 

89

(i) In case of children of SC/ST/OBC categories of departmental 

officials under all Tracks, eligibility condition will be irrespective 

of any rank for those who get admission on the basis of Common 

Entrance Tests. 

(ii) In case of physically challenged children (as per conditions 

enclosed) under all Tracks, eligibility condition will be irrespective 

of any rank for those who get admission on the basis of Common 

Entrance Tests. 

Table-II 

(II) Admissions based on Merit (percentage of marks in 12th 

std. Board Exam) or on the basis of Entrance Tests where 

ranks are not given 

S. Track Stream Minimum % of 

No. 

Marks 

Boys Girls 

1 I, II & III-A (other than 85% Science Commerce 85% 80% 

80%Drivers, Gr.-D staff) withMaths/Account 75% 70% 

Others 

2 III-B (Drivers & Gr.-Dstaff) All Streams 65% 60% 

3 All Tracks (in case of All streams 65% 60% 

physically challenged 

children) 

4 For the children of SC/ST 10% less than as prescribed for the 

officials of all Tracks other categories 

5 For the children of OBC 6% less than as prescribed for the 

officials of all Tracks other categories 

(III) Admission based under Lateral Entry 

Children of departmental officials of Track III (B) are also eligible 

for grant of scholarships who got their admission into B.E / 

B.Tech Degree courses in the colleges/institutions funded by 

Centre / State Govts. after Diploma through Lateral Entry 

Scheme. 

(B) Reimbursement for later years 

Children having got admission on the basis of Entrance Exam. 

prior to 2006 but have not been granted scholarship from the 

90

Welfare Fund in the past, shall be eligible to get the scholarship 

for subsequent years subject to meeting eligibility criterion 

defined in para 2(i) and performance standards laid in para 2(iv) 

herein, in the year for which reimbursement is being claimed. 

Provided that children who have been granted the scholarship 

earlier from the Welfare Fund shall continue to get the 

scholarship in the later year/ years under Scholarship Scheme 

2006-07 notwithstanding that they do not fulfill eligibility criterion 

contained in Table-I and Table-II. Grant of scholarship shall be 

subject to meeting the performance standards set in para 2(iv) 

herein. 

5. Amount of Scholarships 

S.No. Category of officers/ staff Amount of scholarship 

1 Track-I & Track-II Rs. 18,000/- or actual 

fee,whichever is less 

2 Track-III (A) other than Driversand Rs. 18,000/- or actual 

Group-D staff 


3 Track-III (B) Drivers & Group-Dstaff Rs. 36,000/- or actual 


6. Number of scholarships: 250 inclusive of 

(i) A maximum of 10 scholarships to candidates if found eligible 

otherwise as per Scholarship Scheme in each State where 

admissions to professional courses are made on the merit 

basis, without conducting Entrance Test/ Examination, or 

Entrance Test has been conducted but ranks are not 

declared; 

(ii) Candidates belonging to the children of SC/ST/OBC 

categories of the departmental officials, if found eligible 

otherwise, as per Scholarship Scheme. 

(iii) Cases of Lateral Entry admissions, if found eligible otherwise 

as per Scholarship Scheme, scholarship will be granted 

only if the number of scholarships are left to be awarded 

after all candidates found eligible in respect of admission 

on the basis of Entrance Tests and merit have been granted 

scholarship. 

91

7. Income limit of parents 

Notwithstanding any of the provisions above, no scholarship 

shall be paid to a child if the combined emoluments of parents 

exceed Rs. 5.0 lac per annum, for which purpose the 

emoluments will be taken to mean a sum of Basic pay, Dearness 

pay and Dearness allowance only. 

8. Other general conditions of eligibility 

(a) In case both husband and wife are working in the Customs 

and Central Excise department any one can apply for grant 

of scholarship to his/her ward(s). 

(b) If a serving official’s child is covered under the scheme and 

becomes eligible for scholarship before his/her retirement , 

the scholarship shall continue even after retirement of the 

official as if the officer is in service subject to satisfying the 

eligibility criterion in all aspects; 

(c) Only two children of an official will be eligible to avail the 

scholarship. If subsequent beneficiaries are daughters, this 

restriction will not apply; 

(d) Amount of any other scholarship being received by an 

awardee will be deducted from the scholarship under the 

scheme; 

(e) The scheme will also be applicable to the children of 

deceased officials. 

Conditions for availing benefits for physically challenged 

(Handicapped) children 

The benefit under the scheme shall be applicable subject to the 

fulfillment of the following conditions besides minimum percentage 

as prescribed in the Table-II in the Cash Award Scheme-2007. 

1. The benefit shall be applicable to the following three categories 

of disabilities: 

(i) Blindness or low vision; 

(ii) Hearing impairment and 

(iii) Locomotor disability or cerebral palsy (includes all cases 

of orthopaedically handicapped persons) 

92

2. The benefit shall be admissible for disability of 40% or above. 

3. An attested copy of certificate of disability issued by State / 

Central Govt. Hospital or a competent authority as per 

reservation for physically handicapped persons shall be enclosed 

by the applicant along with the application for cash award. 

3.5 Guidelines for setting up/ upgrading/refurbishing Guest 

Houses and hiring of Rent Free Accommodation 

Guest House: 

1. Situations in which Guest House(s) may be set up 

Guest house may be set up in any of the following situations: 

(i) Where there is no departmental guest house; 

(ii) Where existing departmental guest house(s) are not 

adequate to meet the demand for accommodation; 

(iii) Where accommodation in the existing guest house(s) is 

not available for one or more category of officials. 

2. Accommodation for housing the Guest House 

Guest houses may be set up in any of the following ways: 

A. In Government owned office building: 

(i) Where guest house is a part of the building; 

(ii) Where accommodation can be spared for the guest 

house from the available space. In this case proper 

justification about sparabilty of space should be provided; 

B. Rented office building: 

(i) For housing Guest House in a rented building specific 

permission of the Competent Authority should be taken. 

Ministry’s letter F.No. 207/44/97- Ad.VIII (EC) dated 02- 

04-1998 refers. 

(ii) Lease period left should not be below 3 years. 

C. In Residential complex: 

(i) 

Where accommodation for a guest house is in original 

plan; 

93

(ii) By converting residential flats into a guest house if the 

Estate Officer certifies that conversion of residential 

flat(s) will not affect adversely demand of residential 

flat at the station. 

D. In accommodation purchased/ leased on rent for a 

guest house: 

By hiring accommodation in terms of welfare rule 2(d) which 

reads as “Construction/hiring/leasing of holiday homes in 

places of tourist/pilgrimage interest and departmental guest 

house in Metropolitan cities and other important cities for 

the use of departmental staff.” 

3. Suggested Scale of Accommodation: 

S.N. Category of Officials 

Type of accommodation 

1A Officers in the rank of A.C. suite with ante room and 

Commissioner and above attached toilet/bath room 

1B Other Group-A officers A.C. room with attached toilet/bath 

room 

2. Group-B officers A.C. room with attached toilet/bath 

room 

3. Group-C Executive and Air cooled rooms with attached 

Ministerial Officers 

toilet/ bath room.* 

4. Other Officers Air cooled rooms/ dormitory 

preferably with attached toilet.* 

* In case of constraints of space rooms with common toilet/ bathroom may also 

be considered. 

4. In the interest of creating convivial environment in the Guest 

Houses, preferably there should be separate Guest House for 

each Sl.no. as given in table above. However, for reasons of 

economy and/or constraints of space categories 2, 3 and 4 

may be combined to the extent required. 

5. Number of rooms in the Guest House should be fixed after 

considering the load on account of touring officers and status of 

the station as a place of tourist attraction. 

6. As far as possible Guest House should be set up for all 

categories of officers in the station. 

7. Funds for civil works in connection with repairs, modifications 

94

of the government building are not provided from the welfare 

fund. Such funds need to be obtained from the Ministry as a 

normal budgetary grant. Such civil works should be got done 

through CPWD or other agencies as provided in the rules. Minor 

modification in private buildings should be got done from the 

landlord before hiring it. Nature of support from the Welfare fund 

shall remain restricted to furnishings, gadgets and cutlery etc. 

8. Canons of financial propriety, provisions of GFR and any other 

instructions/ guidelines of the government for incurring the 

expenditure shall be followed to incur expenditure from the 

assistance provided from the welfare fund. 

9. Additional Guest House 

(i) 

(ii) 

More than one Guest House(s) may be set up if the existing 

facilities are not sufficient to meet the demand. Existing 

guest house being under control of some other administrative 

authority under the CBEC shall not be an acceptable reason 

for considering additional Guest House. 

Proposal for additional Guest House should be sent giving 

full information on existing Guest Houses and arrangements 

for rent-free accommodation, if any, in hotels, number of 

rooms for different categories of officers, occupancy position 

of the existing facilities in terms of room nights for last two 

years, number of additional rooms for different categories 

of officers. 

(iii) Sketch/ lay out plan of proposed accommodation should 

be forwarded along with the proposal. 

10. Refurbishing/ Up-gradation of existing Guest Houses 

(i) 

(ii) 

Proposal for up gradation of Guest House may be forwarded 

in line with these guidelines. 

Replenishment of various items can also be considered as 

under: 

a) For perishable items like mattresses, bed sheets, pillow 

covers, blankets / quilts, towels, curtains, carpets, 

buckets etc., dining set/ crockery, etc. after the items 

have become unworthy of use. It is expected that these 

95

items shall be able to last for at least one year. A 

certificate to this effect should be sent with the proposal. 

b) For durable item proposal can be considered after the 

items become obsolete, unserviceable or beyond 

economical repairs. The items should be first 

condemned after following the procedure prescribed in 

the GFR. 

11. A Model List of provisions 

The Guest House may be provided with the following items: 

(A) Rooms/Suite 

S.N. Item VIP AC AC Non Approx. 

suite room AC room Amount 

(air cooled) (Rs.) per 

Unit/Set 

1. A C 1 1 - 30,000/- 

2. Air Cooler - - 1 5,000/- 

3. TV 1 1 1 30,000/- 

4. Refrigerator- small 1 - - 20,000/- 

5. Double Bed 1 1 - 15,000/- 

6. Single Beds - - 2 5,000/- 

7. Cupboard 1 1 2 5,000/- 

8. Sofa Set 2( 1 for ante 

room) 1 - 30,000/- 

9. Study Table 1 1 - 5,000/- 

10. Study Chair 1 1 - 2,000/- 

11. Easy Chairs with - - 2 chairs, 5,000/- 

Table 

1 table 

12. Mattresses 1 set 1 set 1 set 10,000/- 

13. Bed sheet with 1 +1 set 1+1 set 1+1 set 2,000/- 

Pillow covers 

14. Blanket/Quilt 2+2 2+2 2+2 2,000/- 

15. Dressing Table 1 1 1 5,000/- 

16. Room Heater 1 1 1 1,000/- 

17. Curtains / Blinds As required As required As required 5,000/- 

18. Carpet As required As required As required 5,000/- 

19. Geyser 1 1 1 5,000/- 

20. Buckets etc. As required As required As required 500/- 

21. Towels 2+2 2+2 2+2 250/- 

22. DTH TV connection 1 1 1 4000/- 

23. Misc. Items: Wall \ As required As required As required 1,000/- for 

clock, Table lamp,\ 

Non-AC 

paintings/wall hangings room 2,000/ 

for VIP 

suite/AC 

room 

Total Amount (Rs.) 2,17,500 1,67,500r. 1,09,500r. 

Say (Rs.) r.off to off to off to 

(per suite/room) 2,20,000 1,70,000 1,100,000 

2,10,000 

96

(B) Drawing Room/ Dining Hall 

S.N. Item Qty. Amount in Rs. 

1. ACs Depending on 50,000/- 

size of room 

2 Dining Table 1 30,000/- 

3. TV 1 30,000/- 

4. Sofa set 2 50,000/- 

5. Carpet(as required) - 25,000/- 

6. Dining set, Crockery, cutlery etc As required 15,000/- 

7. Coffee table/ Tepoy- small table 1 5,000/- 

8. DTH TV connection 1 4,000/- 

9. Wall Clock, Table lamp, Paintings, As required 5,000/- 

Wall hangings 

TOTAL 2,09,000/- rounded off to 2,10,000/- 

C) Kitchen 

S.No Item Qty. Approx. 

amount (Rs.) 

1. Refrigerator 1 20,000/- 

2. Gas connection with Gas Burner 1 5,000/- 

3. Microwave Oven 1 10,000/- 

4. Cooking utensils As required 5,000/- 

5. Water cooler with water filter 1 10,000/- 

6. Buckets, Water storage Tank, etc. As required 5,000/- 

7. Exhaust chimney 1 10,000/- 

8. Mosquitoes/ Insects repellant 1 5,000/- 

9. Fire extinguisher As required 5,000/- 

10. Grinder 1 5,000/- 

11. Mixer/Juicer 1 5,000/- 

12. Electric Toaster 1 2,000/- 

TOTAL 

87,000/- r. off to Rs.90,000/- 

Note: Above lists and prices are indicative only. The actual requirement/number 

may vary depending on the facts of each case. 

97

12. Amount of financial assistance: 

The total amount of financial assistance shall be worked out 

based on above scales. The field offices should decide on their 

needs and prepare estimates after obtaining rates as per prescribed 

instructions in the GFRs. A note on how the rates have been 

ascertained along with a copy of the rates should be part of the 

proposal. 

13. Rules for Allotment: 

The guest houses shall be governed by the Departmental Guest 

House (Indian Customs and Central Excise) Rules 2007. 

Allotment Rules 

Departmental Guest House (Indian Customs and Central 

Excise) Rules 2007 

(i) These rules may be called the Departmental Guest House (ICE) 

Rules, 2007. 

(ii) They shall come into force immediately on issuance. 

(iii) In these rules unless the context otherwise requires:- 

“Guest House” includes Holiday Homes, rent free 

accommodation arranged by the department and any club with 

residential facility set up by the department; 

“Department” means the CBEC and its attached/ subordinate 

offices; 

(iv) Allotment of the Guest House shall be made by an allotting 

authority specified by the Chief Commissioner in whose 

jurisdiction the Guest House is set up. In case of difficulty where 

the guest house(s) and/or the rent-free accommodation are in 

jurisdiction of more than one Chief Commissioner the matter 

may be decided among the Chief Commissioners. 

(v) The Guest House shall remain under control of the Estate Officer 

or the Head of office in charge of the building in which they are 

situated. 

(vi) The Directorate of Logistics entrusted with the welfare function 

shall be the overseeing authority for administration of Guest 

House. The Directorate shall issue such administrative 

98

instructions as considered necessary for proper administration, 

maintenance and up keep of guest house. 

(vii) Room entitlement for various categories of officers shall be as 

follows: 

S.N. Category of Officials Type of accommodation 

1. Officers in the rank of Commissioner A.C. suite with ante room and 

and above 

attached toilet/bath room 

2. Other Group-A officers A.C. room with attached toilet/ 

bath room 

3. Group-B officers A.C. room with attached toilet/ 

bath room 

4. Group-C Executive and Ministerial Air cooled rooms with 

Officers 

attached toilet/ bath room.# 

5. Other Officers Air cooled rooms/ dormitory 

preferably with attached 

toilet.# 

# subject to availability of accommodation. 

(viii) Application for allotment should ordinarily be sent to the allotting 

authority at least 7 days prior to the date on which the guest 

house accommodation is required ** . In case of urgent visits 

and emergencies, the controlling officer may exercise discretion 

in allotting guest 

(ix) Order of priority: Allotment should be made in the following 

order of priority: 

First priority to the officials on departmental duty; 

Second priority to the serving departmental officials on private 

visit; 

Third priority to officers on duty of other offices who provide 

their Guest House facility to our department. 

Fourth priority to retired departmental officials; 

Fifth priority to guests of departmental officials. 

(x) The allotting authority shall allot the accommodation three days 

prior to the intended date of stay strictly according to the order 

of priority as above and the date of receipt of applications 

99

irrespective of rank. In cases where requests are received at 

the same time from two officials of the same category, priority 

of allotment should be given to the senior officer. In the event of 

the seniority being the same priority may be given to the officer 

who application is received first. *** 

However one third of the rooms in a particular category may be 

allotted earlier on receipt of request to enable the officers’ plan 

their journeys. Where a facility is set up primarily as a holiday 

home the advance booking may be extended to two third of the 

total number. 

(xi) Period of stay 

(I) For serving departmental officials: 

(a) On official tours for the duration of the tour; 

(b) On private visits up to a max. of 3 days; Extension for 

further 2 days may be given on request if there is no 

demand for accommodation; 

(c) In case of transfers room charges will be as under: 

(i) For stay up to one month: at normal rates as per 

the guidelines 

(ii) For stay exceeding one month but up to 3 months: 

50% of HRA admissible. 

(iii) Stay beyond 3 months may not be allowed. 

(d) In case of medical treatment at out-stations, 

departmental officials or their dependent family 

members, may be allowed to stay for period of 

treatment. 

(II) Other Officers: For a maximum of 3 days. 

(xii) An officer shall not be permitted to occupy the guest house 

situated at his/her own HQ except when the officer is on transfer 

or returning from long leave (more than 1 month). In case of 

returning from leave, guest house accommodation may be 

provided for a period not exceeding seven days. 

(xiii) In case of an accommodation being vacant, an officer may be 

allotted accommodation of one level higher. Similarly subject to 

100

willingness of the officer he may be allotted any lower level 


(xiv)Room Charges: Room charges for the Guest House shall be 

as follows: 

Officers/Guests Class of city Type of accommodation 

AC Suite AC Room Air cooled room 

Charges/Fee Charges/Fee Charges/Fee 

per day (Rs) per day (Rs) per day (Rs) 

On duty On private On duty On On duty On 

(25% visit (20% (20% of private (15% private 

of DA) extra) DA) visit of DA) visit 

(20% (20% 

extra) extra) 

Departmental A-1A, and 65 80 45 55 25 30 

officers specially 55 65 35 45 20 25 

expensive 

localities 

B-1, and 45 55 30 35 15 20 

expensive 35 45 25 30 10 15 

localities. 

Others 

Other officials of A-1 A, and 130 90 50 

Central/State specially 110 70 40 

Govt./PSU/ expensive 

public sector localities 90 60 30 

Bank ( room B-1, and 

charges double expensive 70 50 20 

the rates 

localities 

applicable to Others 

departmental 

officials on 

duty) 

Guests of A-1A, and 95 65 35 

departmental specially 80 55 30 

officers(room expensive 

charges 20 % localities 

extra of rates B-1, and 65 45 25 

applicable to expensive 

departmental localities 55 35 20 

officials on Others 

private visits) 

N.B. The proposed rates are inclusive of Service charge, charges for Air-conditioners, Heaters, Geyser etc., 

but do not include charges for breakfast/ meals 

14. Running of Guest House 

(i) A Committee should be formed for running/maintenance/ 

care taking of guest house. 

(ii) No funds shall be sanctioned for wages/salary of staff 

engaged for running the Guest House and kitchen. 

101

(iii) Receipts from room charges should be used for meeting 

recurring and maintenance expenses of guest house. 

(iv) The occupants are required to pay in cash without fail, to 

the officer-in-charge, the room charges/fee and other charges 

due, before they vacate the guest house. Any damage 

to furniture, crockery, fixture or fittings caused by a guest 

shall be charged separately in addition to the rent. In case 

of dispute, decision of the Commissioner, having the 

responsibility of maintenance/ up keep/running of the guest 

house shall be final. 

15. Records to be maintained 

The following details should be maintained in the records of 

Allotment Register: 

(i) Name & Designation, 

(ii) Commissionerate/Office, 

(iii) Place of posting, 

(iv) Telephone numbers (office/residence/mobile) 

(v) official/private visit, 

(vi) Date of arrival, 

(vii) Date of departure, 

(viii) period of stay, 

(ix) Type and number of rooms, 

(x) Room charges/fee per day, 

(xi) Room charges/fee paid, 

(xiii) Receipt number, 

(xiv) Signature of visitor. 

In case of dependent/guest of a departmental official, mention 

name, relationship, address (office and residence), telephone 

number, and purpose of visit of dependent/guest also. 

16. Internal Audit: 

Internal audit should be carried out yearly (financial year) and 

report to be sent to Directorate of Logistics by 30 th April. Points 

102

to be covered during internal audit are given in Check List for 

Auditors. 

17 Accommodation arrangements with Hotels 

(i) To meet sudden demands, in Commissionerates on account 

of conferences/ meetings involving wider participation or 

at places of tourist attraction, arrangements for rent-free 

accommodation in Hotels may be made. 

(ii) Such arrangements may be made preferably with hotels 

run by the Centre/State Corporations or run by reputed private 

groups. 

(iii) First preference should be given to hotels run by 

Centre / State 

Tourism Corporations. Arrangements with private hotels shall 

be considered in case hotels run by State Govt. Tourism 

Departments are not available or not suitable for reasons of 

their location, facility, terms and conditions for rent-free 


(iv) The number of room nights contracted shall be estimated 

so that expected utilization is in the range of 80% to 90%. 

Hotel should agree to provide 2 rooms at any point of time 

and 5 rooms on requisition 7days in advance from the date 

of occupancy. Rooms selected for hiring should be 

comfortable. Luxurious rooms should not be selected for 

hiring. 

(v) 

The scheme for making advance deposits with the hotels 

should be considered only for state owned hotels. The 

amount of interest-free deposit shall be estimated on the 

basis of interest that will accrue to the hotel from the 

prevailing interest rate on fixed deposit. The amount of 

interest accruable divided by the number of room nights i.e. 

notional room rent per room night should be reasonable 

compared to the room rents prevailing in the city. 

Alternatively, it may also be considered that instead of 

depositing money with a private hotel, the agreed amount 

may be kept in a fixed deposit, in the name of the concerned 

Commissioner of Central Excise, or Customs as the case 

may be, and payment towards rent may be made on 

103

quarterly basis from the interest accrued on such fixed 

deposit. Regarding payment of rent, scale of entitlement 

for the type of room to be allotted may be kept in mind. 

(vi) In case of hotels run by private groups payment of rent in 

quarterly installments should be preferred. Rent for a quarter 

can be deposited in advance subject to getting a Bank 

Guarantee of the same amount. 

(vii) Discount on food should also be sought while making the 

arrangements. 

(viii) Rent-free accommodation shall be selected by inviting 

tenders / quotations following GFR-2005. Agreement for rent 

free accommodation shall be reviewed yearly for 

continuation/renewal on the basis of occupancy position. 

Any of the guidelines proposed may be relaxed by the 

Governing Body on merit in deserving cases. 

104

Check Lists 

(A) For setting up a new guest house 

1. Is there any departmental guest house or rent-free 

accommodation arrangements in the same city/town 

2. Justification for setting up of departmental guest house giving 

number of visitors and inadequacy of accommodation 

available, if any, as mentioned at 2 above. 

3. Where guest house is proposed to be set up 

4. For Govt. owned office building give justification if 

accommodation is not in building plan. 

5. For rented office building enclose copy of Ministry’s 

permission and mention period of rent lease (from …… to 

………). 

6. For residential colony, in case of conversion of nonearmarked 

flats for guest house, enclose copy of permission 

from allotment authority and certify the period since when 

the said flat(s) have been lying vacant and there will be no 

adverse effect for allotment of said flats, as a guest house. 

7. For accommodation purchased/leased for guest house, 

mention location, area, address etc. 

8. Enclose pen sketch/ lay out plan of proposed guest house 

accommodation been enclosed 

9. Mention Type and number of suites/rooms available in the 

proposed set up. 

10. Mention authority for allotment of accommodation in guest 

house. Give address, telephone number etc. of the 

concerned officer selected for allotment. 

11. Whether a Committee has been formed for running/ 

maintenance/care taking of the guest house Mention its 

members. 

12. Indicate arrangements made for running of guest house on 

self sustaining basis. 

13. Mention if the proposal has been recommended by the 

105

Advisory Committee formed as per Directorate’s letter no…… 

dated… 

14. Whether amount of financial assistance sought is based 

on competitive rates as per GFR-2005 rules Enclose copies 

of quotations/ rate list for items to be purchased. 

(B) For additional Guest house 

1. Give following details of existing guest house and rent-free 

accommodation in the same town/city. (i) Address, (ii) Date 

since when established, (iii) Amount of previous financial 

assistance (iv)Type wise number of different suites/rooms 

available, (v) Occupancy position during last 3 years. 

2. Whether justification for additional requirement of guest 

house is given 

3. Where guest house is proposed to be set up 

4. For Govt. owned office building give justification if 

accommodation is not in building plan. 

5. For rented office building enclose copy of Ministry’s 

permission and mention period of rent lease (from …… to 

………). 

6. For residential colony, in case of conversion of non-ear 

marked flats for guest house, enclose copy of permission 

from allotment authority and certify the period since when 

the said flat(s) have been lying vacant and there is no demand 

for allotment of said flats. 

7. For accommodation purchased/leased for guest house, 

mention location address. 

8. Has pen sketch lay out plan of guest house accommodation 

been enclosed 

9. Mention Type and number of suites/rooms proposed to be 

set up. 

10. Mention authority for allotment of existing accommodation 

in guest house. Give address, telephone number etc. of the 

concerned officer for allotment. 


106

maintenance/ care taking of the existing guest house 

Mention its members. 

12. Indicate arrangements made for running of existing guest 

house on self sustaining basis. 



dated 

14. Give details of previous sanctions for setting up and 

refurbishing/ up gradation thereafter. Mention whether 

Utilization certificates have been furnished to the Directorate 

and unspent amount, if any, has been refunded. 




(C) For refurbishing of existing guest house 

1. Give following details of existing guest house and rent-free 

accommodation in the same town/city. (i) Address, (ii) Date 

since when established, (iii) Amount of previous financial 

assistance (iv)Type wise number of different suites/rooms 

available, (v) Occupancy position during last 3 years. 

2. Whether utilization certificate of previous sanction has been 

furnished and balance amount, if any, refunded to the welfare 

fund 

3. Mention authority for allotment of existing accommodation 

in guest house. Give address, telephone number etc. of the 

concerned officer for allotment. 


maintenance/care taking of the existing guest house 

Mention its members. 

5. Indicate arrangements made for running of existing guest 

house on self sustaining basis. 

6. Whether list of items to be replaced has been enclosed 



dated… 

107




(D) For Internal Auditors 

1. Whether an official has been made officer-in-charge for 

receipt/accounting/custody of goods and materials 

purchased for Guest House If No, an official may be 

designated so for this purpose. 

2. Whether a separate dead-stock register for fixed assets 

such as furniture, fixtures, gadgets etc. purchased for Guest 

House from sanctioned amount from Welfare Fund or from 

other funds is maintained 

3. Whether a record of items of perishable nature is being 

maintained separately in the dead stock register 

4. Whether the physical stock available in the Guest House 

tallies with the records. Mention the discrepancies, if any, 

in the audit report. 

5. Disposal of goods: Has any item been declared surplus or 

obsolete or unserviceable in the Audit year If Yes, manner 

in which they were disposed off. 

6. Whether Allotment register is maintained for allotment of 

rooms and receipts of room rent being charged issued 

Receipt number, date and amount should be 

mentioned in the register. 

7. Check that the following entries in Allotment register 

are made: 

(i) Name, (ii) Designation, (iii) Basic pay Scale, (iv) 

Commissionerate and place of posting, (v) Purpose of 

visit- official/personal, (vi) Dates of check-in and 

check-out (vii) number of days of occupancy, (viii) room 

rent charged, (ix) Receipt number and date. 

8. Whether a statement of accounts for the audit year has 

been prepared Mention about viability of running of the 

Guest House. 

108

9. Whether the facility is under utilized/optimally utilized or 

whether the facility is inadequate to cater to demand 

Mention the occupancy in total number of room nights 

occupied during the audit year for each type of room. 

10. Internal audit report should contain a para on overall 

functioning / performance of the Guest House including 

occupancy position and suggestions for bringing further 

improvement. 

11. Copy of Internal audit report to be sent to Directorate of 

logistics by 31 st March every year for inclusion in the Annual 

Report on the performance of Welfare funds being submitted 

to the Governing Body. 

3.6 Norms/ Guidelines for grant of financial assistance for 

setting up Canteen/ Kitchenettes in Commissionerates 

(A) For setting up new canteens 

1. The minimum staff strength requiring a canteen facility 

should be 50 (including all categories of staff). 

2. Office requiring canteen facility should own the building 

i.e. building should be departmental or it should be on 

a long term lease. 

3. No funds will be sanctioned for Canteens in make shift 

buildings or buildings on short term rental basis. 

4. Cases where other Central govt. officers not having any 

canteen are housed in the same building will be given 

priority to ensure running of a canteen and its profitability. 

5. Proposal shall be accompanied with a sketch layout 

plan of the accommodation where proposed canteen is 

to be set up. 

6. No post shall be sanctioned for running the canteen. 

7. No funds shall be sanctioned either from the Welfare 

Fund or in the regular budget for meeting recurring 

expenditure such as consumables or wages salary of 

manpower/ staff for running the canteen. The canteen 

should be self supporting. 

109

8. Complete details as to how canteen will be run (i.e. 

whether by outsourcing or run by the 

Commissionerate’s existing canteen staff) should be 

provided along with the proposal. 

9. A Committee consisting of Commissionerate’s staff/ 

officials representing different categories should be 

formed to supervise/monitor running of canteens for their 

smooth/ efficient/ profitable functioning. 

10. Amount of financial assistance 

S.No. Total staff strength 

Max. Financial assistance (Rs.) 

i Above 500 5,00,000/- or actual whichever is less 

ii 250 to 500 3,00,000/- or actual whichever is less 

iii 100 to less than 250 2,00,000/- or actual whichever is less 

iv 50 to less than 100 1,50,000/- or actual whichever is less 

Financial assistance for special equipments like mechanized 

vegetable cutter, Dish washing machine, mechanized Floor 

cleaning equipment, System etc., that may become available 

in market and will be helpful in reduction of manual labour and 

time consumed in handling large quantities, fuel efficient and 

hygienic cooking, and water conservation etc. will be considered 

on case to case basis on merits. 

Any of the above conditions may be relaxed by the Governing 

Body in deserving cases, as per merits of individual case. 

(B) For refurbishing of existing Canteens 

The items provided at the time of setting up of a new canteen 

are subject to wear and tear. These items require replacement 

after 5 years or more. The following guidelines are proposed for 

refurbishing of existing canteens. 

1. All applications must be accompanied with details of 

expenditure incurred in refurbishing of the Canteen from 

Welfare Fund and sources other than Welfare Fund during 

the last five years. 

2. Financial assistance for refurbishing of a canteen shall be 

110

considered after five years or more of the initial setting up of 

the canteen. Subsequent refurbishing shall be considered 

after 5 years or more after the previous sanction. 

3. No funds shall be sanctioned either from Welfare Fund or in 

the regular budget for meeting recurring expenditure such 

as consumables or wages/salary of manpower/staff for 

running the canteen. 

4. A Committee consisting of Commissionerate’s staff/officials 

representing different categories should be in existence to 

supervise/monitor running of canteens for their smooth/ 

efficient/profitable functioning. 

5. Amount of financial assistance: 

S. No. Total staff strength Max. Financial assistance (Rs.) 

i Above 500 Shall be considered on case to case 

basis by the Governing Body 

ii 250 to 500 1,50,000/- or actual whichever is less 

iii 100 to less than 250 1,00,000/- or actual whichever is less 

iv 50 to less than 100 75,000/- or actual whichever is less 

Financial assistance for special equipments like mechanized 

vegetable cutter, Dish washing machine, mechanized Floor 

cleaning equipment, Steam cooking system etc., that may 

become available in market and will be helpful in reduction of 

manual labour and time consumed in handling large quantities, 

fuel efficient and hygienic cooking, and water conservation etc. 

will be considered on case to case basis on merits. 



(C) Guidelines for Kitchenettes at offices (staff strength 

6 to 24) 

1. There should not be any canteen facility in the same building 

or in the vicinity. 

2. No post shall be sanctioned for running such arrangement. 

111

3. No funds shall be sanctioned either from Welfare Fund or in 

the regular budget for meeting recurring expenditure such 

as consumables or wages/salary of manpower/staff or for 

raw materials for running such arrangements. 

4. Such arrangements should be run on self sustaining basis 

including expenses on replacement of crockery. 

5. I/C of office shall be responsible for smooth running of the 

arrangement and inventory of items provided. 

6. Replacement of items other than crockery only shall be 

considered after 5 years or more after the previous sanction. 

Estimation of cost of items for arrangements of tea/coffee and 

light snacks at smaller offices (staff strength 6 to 24) 

S.No. ITEM Approx. Cost (Rs.) 

1. Fridge 165-200 lt. 15,000/- 

2. Gas Connection 5,000/- 

3. Gas Stove 5,000/- 

4. Oven/Hot case 5,000/- 

5. Cooking utensils 2,000/- 

6. Crockery 3,000/- 

TOTAL 35,000/- 

Guidelines for Kitchenettes at offices (staff strength 25 to 49) 

1 There should be suitable accommodation available for sitting 

arrangements for staff in Tiffin Room otherwise only Kitchenette 

facility will be provisioned. 

2 There should not be any canteen facility in the same building or 

in the vicinity. 

3 No post shall be sanctioned for running such arrangement. 

4 No funds shall be sanctioned either from Welfare Fund or in 

the regular budget for meeting recurring expenditure such as 

consumables or wages/salary of manpower/staff or for raw 

materials for running such arrangements. 

112

5 Such arrangements should be run on self sustaining basis 

including expenses on replacement of crockery. 

6 I/C of office shall be responsible for smooth running of the 

arrangement and inventory of items provided. 

7 Replacement of items other than crockery only shall be 

considered after 5 years or more after the previous sanction. 

Estimation of cost of items for arrangements of tea/coffee 

and light snacks at smaller offices ( total staff strength 25 to 

49) 

S.No. ITEM Approx. Cost (Rs.) 

1. Fridge 165-200 lt. 15,000/- 

2. Gas Connection 5,000/- 

3. Gas Stove 5,000/- 

4. Oven/Hot case 5,000/- 

5. Cooking utensils 2,000/- 

6. Crockery 3,000/- 

7. Tables / Chairs 15,000/- 

TOTAL 50,000/- 

Estimation of cost of items for setting up a new Canteen 

S.No. ITEM Approx. cost (Rs.) For Staff 

Strength of 

(250-500) (100-250) (50-100) 

1 Fridge 30,000/- 30,000/- 20,000/- 

2 Gas Connection 5,000/- 5,000/- 5,000/- 

3 ¾ Burner Cooking Range 20,000/- 20,000/- 10,000/- 

4 Single Burner Cooking Range 10,000/- 10,000/- 5,000/- 

5 Hot Case/ Oven 10,000/- 10,000/- 10,000/- 

6 Grinder 5,000/- 5,000/- 5,000/- 

7 Mixer 5,000/- 5,000/- 5,000/- 

8 Working Table/ Board (Kitchen) 10,000/- 7,000/- 5,000/- 

9 Water Cooler & Aqua Guard 30,000/- 20,000/- 10,000/- 

10 Water storage containers/Tank 5,000/- 5,000/- 3,000/- 

11 Raw material containers 5,000/- 5,000/- 3,000/- 

12 Cooking utensils 10,000/- 7,000/- 5,000/ 

113

S.No. ITEM Approx. cost (Rs.) For Staff 

Strength of 

(250-500) (100-250) (50-100) 

13. Idly steamer 10,000/- 7,000/- 5,000/- 

14 Dosa plate 10,000/- 7,000/- 5,000/- 

15 Electric water boiler / 10,000/- 7,000/- 5,000/- 

Tea/coffee vending machine. 

16 Cutleries 5,000/- 5,000/- 3,000/- 

17 Plates, spoons, bowls, etc 10,000/- 7,000/- 5,000/- 

18 Crockery, Trays, etc. 10,000/- 7,000/- 5,000/- 

19 Service Counter 20,000/- 15,000/- 10,000/- 

20 Coupon counter 10,000/- 7,000/- 5,000/- 

21 Cupboards 10,000/- 5,000/- 5,000/- 

22 Tables & Chairs 50,000/- 30,000/- 15,000/- 

23 Exhaust chimney 20,000/- 15,000/- 10,000/- 

24 Fire Extinguisher 10,000/- 10,000/- 10,000/- 

25 Insect repeller 10,000/- 5,000/- 5,000/- 

TOTAL 3,30,000/- 2,56,000/- 1,74,000/- 

rounded off to 3,00,000/- 2,00,000/- 1,50,000/- 

SUMMARY- FINANCIAL ASSISTANCE FOR CANTEENS 

Staff strength Canteen/Tiffin Max. financial Max. financial 

Room or assistance for assistance for 

Kitchenette setting up, (Rs.) refurbishing (Rs.) 

above 500 Canteen 5,00,000/- or 2,50,000/- or 

actual which actual which ever 

ever is less is less 

250 to 500 Canteen 3,00,000/- or 1,50,000/- or 



100 to 249 Canteen 2,00,000/- or 1,00,000/- or 



50 to 99 Canteen 1,50,000/- or 75,000/- or 



25 to 49 Tiffin Room 50,000/- or 25,000/- or 


is less 

is less 

6 to 24 Kitchenette 35,000/- or 17,500/- or actual 

actual which which ever is less 

is less 

114

Check List for Canteens/Tiffin Room/Kitchenette 

(A) For setting up a new Canteen/Tiffin room/Kitchenette: 

1. Date of establishment of office. 

2 Number of staff strength 

3 Whether building where facility is required is department’s 

owned building or rented on long term lease 

4 Details of departmental offices and others with their staff 

strength in the same Building/Block or in the immediate 

vicinity. 

5 Is there some other canteen/Tiffin room functioning in the 

immediate vicinity or in the same Building/Block 

6 Whether suitable accommodation is available for setting 

up of new canteen/Tiffin room 

7 Sketch lay out plan of the accommodation where facility is 

proposed. 

8 What is the present arrangement of catering 

9 What are the pressing reasons that the present arrangement 

cannot be continued 

10 If there is any change in the sanctioned strength or relocation 

of other offices in the same Building/Block 

11 Details of arrangements how facility will be run. Whether 

by outsourcing or by commissionerate’s own 

arrangements 

12 Whether a Committee has been formed for running/ 

supervision of the facility If so details to be given. 

13 What is the one time expenditure required to open the 

canteen or Tiffin room/Kitchenette 

14 What is the estimated recurring expenditure and how it is 


15 What are safety measures/fire fighting arrangements 

115

(B) For refurbishing of existing canteens/Tiffin rooms/ 

kitchenette 

1. Date of establishment of existing Canteen. 

2. Details of previous sanction(s) from Welfare Fund and/or 

from other fund: 

(a) Amount of sanction, 

(b) Date of sanction, 

(c) List of items/gadgets purchased form the Welfare Fund 

or regular budget, 

(d) List of items available presently. 

3. Whether utilization certificate of earlier sanction(s) has been 

forwarded and un spent amount, if any, refunded 

4. Whether performance report on functioning/ utilization of 

facility enclosed 

5. Whether Internal Audit/CAG Audit of the facility carried out 

If yes, a copy of report to be enclosed. 

6. Whether refurbishing has been approved/recommended by 

the Canteen Committee and Advisory Committee 

7. Whether List of items with their date of purchase which are 

proposed for replacement for refurbishing has been 

enclosed If any special gadget is included in the list and 

justification for the same has been furnished 

8. Increase in number of staff strength, if any, from the time 

the present canteen was established. 

9. Whether cost of items is competitive based on quotations/ 

tenders Copies of quotations/tenders to be enclosed. 

10. What are safety measures/fire-fighting arrangements 

116

Check list for Auditors for internal audit of Canteens 

set up/refurbished by grants from Welfare Fund: 

1. Whether utilization certificate of earlier sanction, if any, has 

been sent Yes / No / Not applicable. If yes, yes attach a copy. 

If not, reason for delay. 

2. Whether purchase / procurement procedure has been as per 

GFR, 2005. 

3. Whether an official has been made officer-in-charge for receipt/ 

accounting/custody of goods and materials purchased for 

Canteen If Yes, mention name and designation of the official in 

the report. 

4. Whether a separate dead-stock register for fixed assets such 

as furniture, fixtures etc. purchased for Canteen from sanctioned 

amount from Welfare Fund or from other funds is maintained 

5. Whether a record of items of perishable nature like crockery 

etc. is being entered separately in the dead stock register 

6. Whether the physical stock available in the Canteen tallies 

with the records. Mention the discrepancies, if any, in the audit 

report. 

7. Disposal of goods: Has any item been declared surplus or 

obsolete or unserviceable in the Audit year If Yes, manner in 

which they were disposed off. 

8. Figure of total sales of food items and beverages during the 

year. 

9. Whether the facility is under utilized/optimally utilized or whether 

the facility is inadequate to cater to all members 

10. A descriptive para on overall functioning/performance of the 

Canteen and suggestions for bringing further improvement. 

11. Any other comments/matter required to be brought to the notice. 

12. Copy of Internal audit report to be sent to Directorate of logistics 

by 31 st March every year, the abstracts of which will be included 

in the Annual Report on the performance of Welfare funds being 

submitted to the Governing Body. 

117

3.7 Norms/Guidelines for grant of Financial Assistance from 

Welfare Fund for setting up of Crèche in 

Commissionerates 

Crèche Centre will provide day-care services for the children of 

departmental women officer/staff. Norms for age group of children, 

number of children, accommodation/space, facilities to be 

created, caretaking and safety/security of children, monitoring/ 

supervision of running of Crèche amount of financial assistance 

for setting up of new Crèche, refurbishing or up gradation of 

existing Crèches are proposed as under: 

(a) Age Group and minimum number of children: 

1. Crèche facility should be set up for children in age group 

of 90 days to 10 years. 

2. Number of children requiring Crèche in the age group 

as given at 1 above should be 5 or more. 

(b) Accommodation/ space : 

1. Accommodation where Crèche is proposed to be set 

up should be appropriate for number of children needing 

Crèche facility. Crèche Centre should have a minimum 

space of 6-8 sq. ft. per child to ensure that they can 

play, rest, and learn without any hindrance. 

2. The Centre should be well lighted with adequate 

ventilation. 

3. The Centre should have clean toilet and sanitation facility 

for small children. 

4. There should be adequate safe play area outside the 

Centre. 

5. The Centre should have a safe and regular drinking water 

arrangement. 

6. There should be a small kitchen or cooking area for 

warming/preparation of food for children. Kitchen/ 

cooking area must be located at a place which is away 

from the activity area of the children to avoid accidents. 

118

(c ) Facilities for children : 

1. There should be sleeping facilities for children. 

2. Essential play material and teaching and learning 

material must be available to meet the needs of preschool 

children. 

3. The Centre must be equipped with basic First Aid kit 

containing pediatric medicines for common ailments 

like fever, vomiting etc. and ointments, disinfectants, 

band aids, cotton wool etc. for minor injuries. 

(d) Care taking/security/safety of children: 

1. There should be proper arrangements for trained or 

experienced Ayahas for taking care of children. 

2. The centre should have a chowkidar for safety and 

security of children. 

3. Responsibility should be assigned to a designated staff/ 

officer to maintain stock/record of the equipments/items 

provided to Creche. Arrangements for annual verification 

of equipments/items should also be in place. 

(e) Monitoring/supervision/running of Crèche: 

1. A Committee having a representative from the women 

employees requiring Crèche facility should be formed 

for supervision and smooth running of the Crèche. 

2. Crèche should be run on self-sustaining basis. A monthly 

fee may be charged from the employees availing the 

Crèche facility for meeting the running expenses. 

3. Along with the proposal for setting up of a Crèche, 

Commissioner should specify fee to be charged in terms 

of number of children to meet running expenses. 

Possibility of entering into contract with a Service 

provider may also be explored following due 

procedure. 

119

(f) 

Financial assistance: 

(i) For setting up a Crèche: 

• An illustrative List of items to be provided for setting 

up a crèche at an approximate estimated cost shall 

be as given in the List of items. 

• For setting up a Crèche, amount of financial 

assistance shall be decided according to number 

of items and type of item to be provided as per 

number of children. 

• No financial assistance from Welfare Fund or from 

regular budget for paying wages of Ayahas and 

Chowkidar and any other miscellaneous expenses 

shall be admissible for running the Crèche. 

• No funds shall be provided for Civil/Electrical works 

for setting up a Crèche. 

• Apart from items mentioned in Annexure’2' any other 

item necessary may be considered on merit on 

case to case basis. 

(ii) For up gradation of existing Crèche : 

1. Request for financial assistance for up gradation 

(enhancing the capacity) shall be considered 

depending on the utilization and demand in terms 

of number of children. 

(iii) For refurbishing of an existing Crèche : 

Items like crockery, utensils, Soft carpets, Toys, 

Mosquitoes net, mattresses, Bed sheets, Pillows, 

Towels, Toys, tricycles, Baby Walker etc. get worn out 

or broken over a period of time. Such items are required 

to be replaced after some time of their use. A period of 

3 years is considered appropriate for replacement of 

such items. 

For replacement of other items such as Refrigerator, 

Colour TV, Washing Machine, Air Conditioner a period 

of 7 years is considered appropriate. 

120

1. Financial assistance for refurbishing shall be 

considered after 3/7 years or more of setting up 

the Crèche depending on the items required for 

replacement. 

2. Amount of financial assistance shall be 50% of the 

sanctioned amount of items provided for setting up 

or actual, whichever is less. 

3. The details of expenditure, if any, made during the 

years after setting up of Crèche from any other 

source/regular budget will be taken into account 

while considering financial assistance for 

refurbishing. Such details should be furnished while 

seeking financial assistance for refurbishing. 

(g) For all purchases, procedure prescribed under GFR-2005 

and CVC guidelines must be followed. 

List of Items 

S. Item Unit cost Scale at which items 

No. (Approx.) Rs. to be provided 

1. Color TV 20,000/- 1 

2. Music System 10,000/- 1 

3. Refrigerator 15,000/- 1 

4. Water Cooler with water 10,000/- 1 

filter 

5. Washing Machine 10,000/- 1 

(Fully automatic) 

6. LPG gas connection and 5,000/- 1 

Gas stove 

7. Microwave Oven 5,000/- 1 

8. Fire fighting gadgets 10,000/- As required up to 

Rs. 10,000/- 

9. Crockery, utensils, 10,000/- As required up to 

Thermos Flask etc. Rs. 10,000/- 

10. Air Conditioner (Split type) 30,000/- as required depending 

on size of 

accommodation 

121

S. Item Unit cost Scale at which items 

No. (Approx.) Rs. to be provided 

11. Room Heaters 1,000/- as required depending 

on size of 

accommodation 

12. Inverter 20,000/- As required 

13. Soft Carpet 5,000/- per As required depending 

100 sq. ft. on size of 

accommodation 

14. Cradle 5,000/- 1 each per child up to 

age of 1 year 

15. Children Cot with 5,000/- 1 each per child for age 

Mosquitoes net 

group 1 to 12 years 

16. Mattresses, Bed sheets, 6,000/- 2 (1+1) sets for each 

Pillows, Towels, Blanket 

child 

17. Cupboards 5,000/- As required 

18. Wooden shelf, Table, 20,000/- As required 

Chairs, Shoe Rack etc. 

19. Toys, Books, tricycles, 20,000/- As required 

Baby walker etc. 

20. Vacuum Cleaner 10,000/- 1 

21. First Aid Box 2,000/- 1 

TOTAL 2,24,000/- rounded off to 

Rs. 2,25,000/- 

Check List for Crèche 

(A) For setting up a new Crèche : 


2. Number of women employee. 

3. Number of children in age group of 90 days to 10 years. 

4. Whether building where facility is required is department’s 

owned building or rented on long term lease 

5. Whether minimum space at the scale of 6 to 8 sq.ft. per 

child is available 

122

6. Whether accommodation has proper provision for light and 

ventilation 

7. Whether facility of toilet and sanitation facility for small 

children is available 

8. If adequate safe play area outside the centre is available 

9. Whether adequate regular arrangement for supply of safe 

drinking water is available 

10. Whether kitchen facility is available If yes, whether it is 

away from activity area of children 

11. How arrangements for Ayahas and Chowkidars for taking 

care of children and their safety are proposed to be made 

12. Whether a Committee formed for running/monitoring/ 

supervision of the facility having a representative of each 

category includes at least one women employee 

13. What are the proposed arrangements for running of the 

facility on self-sustaining basis Indicate monthly fee to be 

charged from employee. 

14. Whether a list of items along with cost, proposed to be 

purchased enclosed 

15. Whether above list is as per the requirement of number of 

children 

16. Whether costs of items are competitive based on quotations/ 


17. Details of departmental offices and others with their staff 



18. Is there some other Crèche functioning in the immediate 

vicinity or in the same Building/Block 

19. Sketch lay out plan of the accommodation where facility is 

proposed. 

20. What is the one time expenditure required to set up the 

facility 

21. What is the estimated recurring expenditure and how it is 


22. What are safety measures/fire fighting arrangements 

123

(B) For up gradation/refurbishing of existing Crèche: 

1. Details of previous sanction(s) 



(c ) List of items/gadgets purchased form the Welfare Fund 



2. Whether utilization certificate of earlier sanction has been 

forwarded 

3. Whether Feedback report on assessment of functioning/ 

utilization of facility enclosed 



5. Increase in number of children, in case of up gradation. 



7. Whether above list is as per the requirement of increase in 

the number of children, in case of up gradation 

8. Whether cost of items are competitive based on quotations/ 


Check list for Auditors for internal audit of Crèche set up/ 

refurbished by grants from Welfare Fund 

1. Whether utilization certificate of earlier sanction, if any, has 

been sent Yes / No / Not applicable. If yes, yes attach a copy. 

If not, reason for delay. 

2. Whether purchase / procurement procedure has been as per 

GFR, 2005. 


accounting/custody of goods and materials purchased for 

Crèche If Yes, mention name and designation of the official in 

the report. 

124


as furniture, fixtures etc. purchased for Crèche from sanctioned 

amount from Welfare Fund or from other funds is maintained 

5. Whether a record of items of perishable nature like Bed sheets, 

Towels etc. is being entered separately in the dead stock 

register 

6. Whether the physical stock available in the Crèche tallies with 

the records. Mention the discrepancies, if any, in the audit report. 

7. Disposal of goods : Has any item been declared surplus or 

obsolete or unserviceable in the Audit year If Yes, manner in 

which they were disposed off. 

8. Whether a register is maintained for charging of fee from parents 

of children and receipts of fee being charged issued 

9. Whether the facility is under utilized/optimally utilized or whether 

the facility is inadequate to cater to number of children 

10. A descriptive para on overall functioning/performance of the 

Canteen and suggestions for bringing further improvement. 

11. Any other comments/matter required to be brought to the notice. 


by 31 st March every year, the abstracts of which will be included 

in the Annual Report on the performance of Welfare funds being 

submitted to the Governing Body. 

13. Internal audit report should contain a para on overall functioning/ 

performance of the Crèche indicating total number of children 

who availed the facility during the year and suggestions for 

bringing further improvement. 


by 31 st March every year for inclusion in the Annual Report on 

the performance of Welfare funds being submitted to the 

Governing Body. 

125

3.8 Guidelines/Norms for setting up/refurbishing of Gym./ 

Recreation/Sports facilities 

1. Advisory Committee formed in Commissionerates for 

recommending financial assistance from Welfare Fund 

should make a survey and satisfy themselves and certify 

that adequate number of users availing different equipment/ 

gadget/machine/games, particularly cost intensive, to be 

provided under the facility proposed to be set up will be 

available for a period of 5 years or more to ensure that the 

such infrastructure created does not into disuse or idle, 

consequent to their creation. 

2. Staff and/or their dependents should be registered individually 

for membership to avail one or more of the facilities 

separately (each indoor/outdoor games/sports and Gym.). 

3. Appropriate membership fee for availing each facility should 

be charged on monthly/quarterly/half-yearly/yearly basis. 

4. For running of a Gym., arrangements for using Gym. 

Equipment/gadgets under supervision of a qualified Trainer 

should be made to avoid/prevent and accidental injury to 

users who are not trained. 

5. Arrangements for maintenance/repair of equipment 

particularly Gym. Should be made. 

6. Running of sports/recreational/Gym. Centre should be on 

self-sustaining basis. 

7. For better utilization by staff and their family members staff 

residential complexes/colonies should be given first priority 

for setting up Gym./Recreation/Sports facilities to the extent 

possible. 

8. In Commissionerates or other places where there is no staff 

residential colony Gym./Recreation, facility may be set up 

in departmental buildings or in buildings on a long terms 

lease. 

9. Sufficient suitable space/accommodation must be available 

for setting up a Gym./Recreation facility. 

10. No funds will be sanctioned to creating facilities in make 

shift buildings or buildings on short terms rental basis. 

126

11. No funds shall be sanctioned for any Civil/Electrical Works 

in connection with site preparation for the proposed facility. 

12. No funds shall be sanctioned for meeting recurring 

expenditure such as consumables, maintenance of 

equipment/gadgets, or wages salary of manpower/staff for 

the facility. 

13. Refurbishing/up gradation of the facility shall be considered 

after 5 years or more from the date of previous sanction. 

14. Details of amount received and spent during last 5 years, if 

any, from regular budget or/and from DOPT/CRSB/or any 

other agency/organization to be given. 

15. Amount of financial assistance 

Purpose At Commissionerate HQ At places other than HQ 

For setting up Rs. 4,00,000/- or actual Rs. 2,50,000/- or actual 

whichever is less whichever is less 

For refurbishing/up Rs. 2,00,000/- or actual Rs. 1,25,000/- or actual 

gradation after whichever is less whichever is less 

5 years or more 

16. Proposals for setting up of facilities like Lawn Tennis Courts, 

Swimming Pool, etc., involving substantial expenditure, in 

department’s large residential complexes having flats more 

than 200 and where land is available for setting up such 

facility, shall be considered by the Governing Body on case 

to case basis on merit. 

17. For all purchases, procedure prescribed under GFR-2005 

and CVC guidelines must be followed. 



127

List of items proposed for Gym./Recreation/Sports facilities 

and their costs 

S.No. Item Approx. Amount (in Rs.) 

1. Stepper 12,000/- 6,000/- 

2. Jogger 10,000/- 10,000/- 

3. Treadmill (motorized) 80,000/- 40,000/- 

4. Exer-cycle 10,000/- 10,000/- 

5. Balancer 8,000/- 8,000/- 

6. Height/Weight measuring equipment 2,000/- 2,000/- 

7. Seated Rowing 8,000/- 8,000/- 

8. Flat Bench with support 5,000/- 5,000/- 

9. Weight Lifting Rod 8,000/- 8,000/- 

10. Free Weights 6,000/- 6,000/- 

11. Dumb-bell 2,000/- 2,000/- 

12. Bench Press 10,000/- 10,000/- 

13. Z-Bar 1,000/- 1,000/- 

14. Vertical Knee (raise & dipping) 5,000/- 5,000/- 

15. Dual twister (seated & standing) 6,000/- 6,000/- 

16. Wrist curl 7,000/- 7,000/- 

17. High Let-pull down 10,000/- 10,000/- 

18. Belt Vibrator 15,000/- 15,000/- 

19. Rubber sheet 15,000/- 15,000/- 

20. Table-Tennis table 20,000/- 20,000/- 

21. Billiard Table 1,00,000/- - 

22. Carron, Chess Board etc. 10,000/- 10,000/- 

23. Badminton Set 5,000/- 5,000/- 

24. Volley Ball 5,000/- 5,000/- 

25. Basket Ball 10,000/- 10,000/- 

26. Cards Table & Chairs 10,000/- 10,000/- 

27. Swings 10,000/- 10,000/- 

28. Slides 20,000/- 20,000/- 

29. Music System 10,000/- 10,000/- 

30. TV 30,000/- 30,000/- 

31. Water Cooler 10,000/- 10,000/- 

Total 4,60,000/- 2,94,000/- 

rounded off to 4,00,000/- 2,50,000/- 

Note: This calculation is based on current prices taken from invoices received 

from Commissionerates. 

128

Check List for Gym./Recreation/Sports Centre 

(A) For setting up a new Gym./Recreation/Sports Centre 


2. Total staff strength. Number of staff who will avail the facility 

at least for 5 years or more. 

3. Whether facility is proposed to be set up in Office/Residential 

Complex 

4. In case of office building, whether building where facility is 

required is department’s owned building or rented on long 

term lease (period of lease) 

5. Details of departmental offices and others with their staff 



6. Is there some other such facility functioning in the immediate 

vicinity or in the same Building/Block 

7. Whether suitable accommodation/space is available for 

setting up of facility 

8. Enclose a sketch lay out plan of the accommodation/space 

where facility is proposed. 

9. What is the present arrangement for such facility 

10. What are the pressing reasons that the present arrangement 

cannot be continued 

11. If there is nay change in the sanctioned strength or relocation 

of other offices in the same Building/Block, or increase in 

number of staff quarters/number of occupants, in case of 

up gradation 

12. Details of arrangements how facility will be run. Whether 

by outsourcing or by Commissionerate’s own 

arrangements 


supervision of the facility If so details to be given. 

14. What is the one time expenditure required to set up the 

facility 

129

15. What is the estimated recurring expenditure and how it is 


16. What are safety measure/fire fighting arrangements 

17. What are the arrangements proposed for supervision of a 

qualified trainer 

18. How the maintenance/repair of machines/gadgets will be 

taken care of 

(B) For up gradation/refurbishing of existing Gym./Recreation/ 

Sports Centre 

1. Details of previous sanction(s) 



(c) List of items/gadgets purchased from the Welfare Fund 



2. Whether utilization certificates of earlier sanction has been 

forwarded 

3. Whether Feedback report on assessment of functioning/ 

utilization of facility enclosed 



5. Increase in number of children, in case of up gradation. 



7. Whether above lists is as per the requirement of increase 

in the number of users, in case of up gradation 

8. Whether cost of items is competitive based on quotations/ 


130

Points to be covered during internal audit of Gym./ Recreation/ 

Sports Centre set up/ refurbished by grants from Welfare Fund 

1. Whether utilization certificate of earlier sanction. If any, has 

been sent Yes/ No/ Not applicable. If yes, attach a copy. If 

not, reason for delay. 

2. Whether purchase/ procurement procedure has been as per 

GFR, 2005. 


accounting/ custody of goods and materials purchased for 

Canteen If no, an official may be designated so for this purpose. 


as furniture, fixtures, gadgets etc. purchased for Gym./ 

Recreation/ Sports Centre from sanctioned amount from Welfare 

Fund or from other funds in maintained If No, a separate deadstock 

registers to be made. 

5. Whether a record of items of perishable nature like etc. is 

maintained in a separate register If No, a separate register for 

perishable shuttle cocks/ balls etc items should be made. 

6. Whether inventory for fixed assets is being verified at least once 

in a year If Yes, whether goods/ material found in good 

conditions during physical verification and deficiencies/ 

surpluses, if any, noticed Deficiencies/ surpluses investigated 

and brought to account Copy of physical verification report 

carried out previously should be forwarded with the Internal audit 

report. It No, system of physical verification should be started. 

7. Disposal of goods: If any item declared surplus or obsolete or 

unserviceable If Yes, How disposal of the same has been done 

Any amount recovered by way of auction/sale of obsolete/ surplus 

items should be refunded to the Welfare Fund. 

8. A membership register should be maintained and receipts of 

fee being charged issued 

9. Whether the facility is under utilized/ optimally utilized or the 

facility over stressed due to high/over utilization 

131

a. In case of under utilization, for continuation of the facility 

what measures are proposed to be taken to improve 

utilization of the existing facility 

b. If the continuation of the existing facility is being reviewed 

If so, when report of review is likely to be ready 

c. In case the facility is over stressed due to high/over utilization 

what steps need to be taken up gradation/ capacity 

enhancement for easing the stress on the facility 

10. Any other comments/ matter required to be brought to the 

notice. 

11. Internal audit report should contain a para on overall functioning/ 

performance of the Gym./ Recreation/ Sports Centre including 

total number of members who availed the facilities during the 

year and suggestions for bringing further improvement. 


by 31 st March every year for inclusion in the Annual Report on 

the performance of Welfare funds being submitted to the 

Governing Body. 

3.9 Guidelines for Cash Awards for winning medals/civilian 

awards in sports and financial assistance for participation 

in sports (w.e.f. 27.02.2004) 

Amount of Cash Awards for winning medals 

(A) For Individual participation 

S.No. Sport Event 

Medal 

Gold Silver Bronze 

1 Olympics/World Cup Rs. 10.0 lac Rs. 6.0 lac Rs. 4.0 lac 

2 Commonwealth/Asian Games Rs.3.0 lac Rs. 2.0 lac Rs. 1.0 lac 

3 South Asian Federation/ Rs. 1.0 lac Rs. 0.50 lac Rs. 0.20 lac 

SAARC/ Afro-Asian Games 

132

(B) Team Participation (awards for individuals) 

S.No. Sport Event 

Medal 

Gold Silver Bronze 

1 Olympics/World Cup Rs. 5.0 lac Rs. 3.0 lac Rs. 2.0 lac 

2 Commonwealth/Asian Games Rs.1.5 lac Rs. 1.0 lac Rs. 0.50 lac 

3 South Asian Federation/ Rs. 1.0 lac Rs. 0.50 lac Rs. 0.20 lac 

SAARC/ Afro-Asian Games 

(C) Coaches 50% of the award admissible t individual sports 

persons 

(D) Civilian Awards 

(i) Padamshree Rs. 5.0 lacs 

(ii) Arjuna Award/Dronacharya Award Rs. 1.0 lac 

Financial assistance for participation in sports events/ 

competitions 

Financial assistance could be considered in order to enable 

Departmental officers/staff/teams for participation in the following 

sports events subject to the conditions that none of the bodies 

conducting the sports events or competitions are commercial 

organizations: 

(i) 

(ii) 

Sports events or competitions conducted under the aegis of 

any International Organization like UNO, WCO etc. 

Sports events or competitions organized by any sports 

organization out side India which is affiliated to or registered 

with the International Apex Organization of eh corresponding 

sports. 

(iii) Sports events or competitions organized in India by any 

organization which is affiliated to or registered with the relevant 

sports Federation at the National level. 

(iv) Sports events or competitions as approved by the Central Board 

of Excise & Customs. 

133

4.0 List of Common facilities 

4.1 List of Hospital recognized under CS (MA)/CGHS Rules for 

treatment without paying advance money 

S. Commissionerate Name of Hospital Facilities 

No. 

1 CCE-I, Kolkata Behala Balananda For providing facility of 

Brahmachari Hospital reservation of 2 cabin 

& Research Centre, Beds & 2 General 

Kolkata 

Beds; Treatment at 

CGHS rates. 

2 CCE-I, Bangalore Wockhardt Hospital & Reservation of two 

Heart Institute, beds; Treatment at 

Bangalore 

CGHS rates. 

3 CCE, Cochin (i) M/s Amrita Institute Reservation of 2 beds. 

of Medical Science & 

Reasreach Centre, 

Cochin 

(ii) M/s P.V.S. Memorial 

Hospital Ltd., Cochin 

4 CCE, Pune Ruby Hall Clinic, Pune Reservation of 2 beds 

(one AC & One Non- 

AC), Treatment at 

CGHS rates 

5 CCE, Mangalore Kasturbha Medical Reservation of 2 beds 

College & Hospital, 

Mangalore 

6 CCE, Jamshedpur Tata Main Hospital, Facility of instant 

Jamshedpur 

accommodation & 

treatment in 

emergency case 

without any specific 

reservation of beds. 

Treatment at CGHS 

rates. 

7 CCE & C, Belgaum M/s KLES Hospital, Reservation of 2 beds. 

Belgaum 

Treatment at CGHS 

rates. 

134

4.2 List of Guest Houses 

DETAILS OF GUEST HOUSES SET UP/FURNISHED FROM 

WELFARE FUND AS ON 01.01.2008 

S.No. Commissionerate Place 

1 Ahmedabad, CCE-I Mamnagar 

2 Allahabad, CCE Allahabad 

3 Amritsar, CC (i) Dalhousie 

(ii) Amritsar 

4 Aurangabad, CC &CE (i) CIDCO 

(ii) Aurangabad 

5 Bangalore, CCE-I (i) Madiwala 

(ii) Kormangala 

6 Belgaum, CCE Belgaum 

7 Bhopal, C & CE Bhopal 

8 Bholpur, CC & CE Bholpur 

9 Calicut, CC &CE Kannur 

10 Chandigarh, CCE (i) Sector-17 

(ii) Sector-29 

11 Chennai, CC Anna Nagar 

12 Chennai, CCE-I Chennai 

13 Coimbatore-I (i) Coimbatore 

(ii) Pollachi 

14 Daman, CC&C Vapi 

15 Delhi, CC (I&G), NCH NCH, New Delhi 

16 Delhi, CCE-I A.G.V. Delhi 

17 Goa, CC&C (i) Panaji 

(ii) Sinquerim 

(iii) Miramar 

18 Hyderabad, CC&CE-I Mehdipatnam 

19 Indore, CCE Indore 

20 Jaipur, CCE-I (i) Bharatpur 

(ii) Bhiwadi 

(iii) Jawahar Nagar 

(iv)Vidhyadhar Nagar 

(v) Udaipur 

135


21 Jamshedpur, CCE (i) Sakchi 

(ii) Bistupur 

22 Jodhpur, CC (i) Ratanada 

(ii) Jaisalmer 

23 Kandla, CC (iii) CH, Kandla 

24 Kanpur, CC & CE (i) Laxman Bagh (Kanpur) 

(ii) Vaishali (Agra) 

25 Kolkata, CC, (Air & Admn) (i) CH, Kolkata 

(ii) Haldia 

26 Kolkata, CCE-IV Golf Green 

27 Lucknow, CC(P) Hazratganj 

28 Ludhiana, CCE Rishi Nagar 

29 Mangalore, CCE Karwar 

30 Meerut,CCE-I (i) GH-I, Mngalpandey Nagar 

(ii) GH-II, Mangalpandey Nagar 

(iii) GH-III, Mangalpandey Nagar 

(iv)Dehradun 

(v) Saharanpur 

31 Meerut-CCE-II Haldwani 

32 Numbai, CC(G) NCH, Ballard Estate 

33 Mumbai, CC(P) (i) Bandra 

(ii) Bassein 

(iii) Alibag 

34 Mumbai, CCE-I (i) Churchgate 

(ii) Malad 

35 Mysore, CCE Mysore 

36 Nagpur, CC&CE Nagpur 

37 Patna, CCE (i) Patna 

(ii) Muzaffarpur 

38 Pune, CCE-I (i) Heritage G/H 

(ii) ICE House 

39 Pune, CCE-II Sangli 

40 Pune. CCE-III Solapur 

41 Raipur, CC&CE Tikrapara 

42 Rajkot, CC&CE Rajkot 

43 Ranchi, CCE Bokaro 

136


44 Shillong, CC(P) (i) Shillong 

(ii) Guwahati 

45 Shillong, CCE (i) Shillong 

(ii) Guwahati 

46 Tirupati, CC&CE Tirupati 

47 Trichy, CC (i) Rameswaram 

(ii) Kanyakumari 

48 Trichy, CCE (i) Trichy 

(ii) Tanjavur 

49 Tuticorin, CC CH, Tuticorin 

50 Vadodara, CCE-II Halol 

51 Vizag, CC Vizag 

52 ADG, DRI, Cochin Kaloor 

53 ADG, DRI, Chennai Chennai 

54 DRI, Kolkata (i) Krishnanagar (Guwahati) 

(ii) Oak land (Shillong) 

(iii) Imphal 

55 ADG, NACEN, Mumbai Bhandup 

56 Gwalior, NCB (i) Gwalior 

(ii) Neemuch 

(iii) Indore 

57 Patna, CC(P) Motihari 

58 Bhubneswar-CCE-I (i) Bhubaneswar 

(ii) Paradeep(iii) Puri 

59 Nasik, CCE Sshyedri Nagar 

60 Chennai, CCE-III Hosur 

61 Trichy, CCE Ramnad 

62 Vadodara, CCE-I Vadodara 

63 Vizag, CCE-I Sand Hills 

64 DG NACEN Faridabad 

65 ADG, CEI Chennai Chennai 

137

Details of Guest Houses Setup/Furnished by Commissionerates 

as on 01.01.2008 


1 Chennai, CCE-I K.K. Nagar 

2 Chennai, CCE-III (i) Villore GH-I 

(ii) Villore GH-II 

3 Dibrugarh, CCE (i) Milan Nagar 

(ii) Milan Nagar(VIP) 

4 Guntur, CCE Guntur 

5 Haldia, CCE Port Blair 

6 Indore, CCE Ujjain 

7 Kolkata CC (Air & Admn) Midnapore 

8 Kolkata, CCE-II (i) Gangtok 

(ii) Darjeeling 

9 Madurai, CCE (i) Meenambalpuram 

(ii) Bibikulam 

10 Nhava Sheva CC(Export) Raigad 

11 Puducherry, CCE Puducherry 

12 Raigarh, CCE Belapur 

13 Salem, CCE (i) Rode 

(ii) Udagamandalam 

14 Shillong, CC(P) Karimganj 

15 Tirunelveli, CCE Tinkasi 

16 Trivandrum Trivandrum 

17 Vadodara, CCE-II Bharuch 

18 Belapur, CCE Belapur 

19 Mumbai CC(G) (i) Matunga(ii) Powal 

20 Cochin, CC Wellingdon, Cochin 

21 Tirupati Balaji, Colony, Tirupati 

138

4.3 List of Hotels/Rest Houses for rent-free accommodation 

S.No. Commissionerate 

Location of the Hotel 

1 CCE, Madurai (i) Kadalkanal 

(ii) Rameswaram 

(iii) Kanyakumari 

(iv) Mahabalipuram 

(v) Ooty 

2 CCE & C, Trivendrum (i) Sabarimala Temple 

(ii) Swagath Holiday Resorts, Kovalam 

3 CC & CE, Cochin International Hotel, Cochin 

4 CCE, Mysore Hotel Sandesh The Price, Mysore 

5 CCE, Calicut Hotel Hyson Heritage, Kozhikode 

6 CCE, Jalandhar (i) M.K. Hotel, Amritsar 

(ii) The President Hotel, Jalanshar 

7 CCE, Meerut-II (i) Rest House, KMVN Ltd., Nainital 

(ii) Rest House, KMVN Ltd., Kausani 

(iii) Rest House, KMVN Ltd., Raniket 

8 CCE, Allahabad Hotel Surabhi International, Varanasi 

TTDC- Tamil Nadu Tourism Development Corporation. 

KMVN- Kumaon Mandal Vikas Nigam Ltd. (KMVN Ltd.) 

139

4.4 GOVERNING BODY OF THE CUSTOMS & CENTRAL EXCISE 

WELFARE FUND 

Governing body of the Customs & Central Excise Welfare Fund 

comprises of the following: 

(i) Chairman - Convener 

(ii) Member (Cus. & Cx.) - Member 

(iii) Member (P&V) - Member 

(iv) Member (Customs, I &RI) - Member 

(v) Member (L&J) - Member 

(vi) Member (Budget & Computerization) - Member 

(vii) Member (Service Tax) - Member 

(viii) Financial Advisory (Finance) - Member 

(ix) Additional Director General, DGHRD - Member 

(Infrastructure & Welfare) 

Secretary 

140

D.O.F.No. 712/167/HRD/WF/09 Dated: 30.09.2010 

Dear 

Subject: Proforma to be filled in by the Commissionerate 

Office while forwarding applications for Cash Award 

Scheme- reg. 

During the processing of applications for the Cash Award 

Scheme for Academic Year 2008-09 (Board Examination 2009), it 

was observed that the proposals forwarded by the various 

Commissionerates on the recommendation of the Advisory 

Committee were not properly categorized as is required to be done. 

In the absence of proper categorization by the concerned 

Commissioners, further processing of the proposals takes a longer 

time. In order to minimize the time required for processing each 

application under the Cash Award Scheme the DG (HRD’s) office 

has formulated a proforma as enclosed (Annexure-I). The 

Commissioners are henceforth required to forward the Advisory 

Committee’s report along with the enclosed proforma. 

2. Further, it has been observed that many a time, the applicants 

submit computerized mark sheets which are not attested. Caste 

certificates are found to be in the regional language and translation 

of the same at this end is not possible. The Commissioners are 

henceforth required to forward the proposals for the Cash Award 

Scheme along with duly attested mark sheets and caste certificates 

duly translated in English/Hindi for ease of processing. All 

certificates/mark sheets forwarded by the Commissionerates, will 

be duly verified and certified as correct by the Commissioner while 

forwarding the application. 

With 

Yours 


-Sd- 

(Sandhya Baliga) 

All Chief Commissioners/Director Generals 

All Commissioners/Additional Director Generals 

Copy for information forwarded to: 

141

Annexure-I 

S. Employee/ Designation Grade Pay Commissio- Category Name Gender PH Class Stream % of Whether Remarks 

No. Parents and Contact No. Drawn nerate Gen/SC/ of Boy/ Yes/No X/XII Science/ Marks Eligible 

Name Upto Rs. ST/OBC Candidate Girl CWM/ or Not 

Desig. Contact No. 1800= B Others 

Above 

Rs.1800 =A 

142

7.0 DIRECTORATE GENERAL OF HUMAN RESOURCE 

DEVELOPMENT 

Drum Shape Building, 5 th Floor, I.P. Estate, 

New Delhi-110002 

Name Designation Office Residence 

Ms. Sandhya Baliga Director General 011-23378201 011-2688938 

011-23379154 (D) 

011-23378210 (Fax) 

Ms. Pratibha Bajaj Sr.PS 011-23378201 011-24677179 

INFRASTRUCTURE AND WELFARE WING 

Customs & Central Excise, Drum Shape Building 

I.P.Bhawan, I.P. Estate, New Delhi-110002 

Ms. Krishna A. Mishra ADG 011-23378563 011-26176210 

011-23378614 

Ms. Pritpal Kaur Bedi PS 011-23378563 9811978182 

011-23370914 (Fax) 

Shri G.K. Dixit Addl. Director 011-23370926 011-26433564 

Shri R.K. Mittal Dy. Director 011-23378196 09914435465 

HUMAN RESOURCE MANEGEMENT WING 

Customs & Central Excise, 507/8, Deep Shikha Building 

Rajendra Place, New Delhi-110008 

Shri M.S. Arora ADG 011-25710483 011-25754015 

011-25741163 

011-25729871 (Fax) 

Shri Ashok Kumar PS 011-25710483 9868240281 

Shri Neerav Kumar Addl. Director 011-25733146 011-25743553 

Mallick 

Ms. Minu Pramod JD 011-25761008 9910197253 

Urmil PS 011-25761008 011-25740719 

B.D. Singal Dy. Director 011-25733169 9350460114 

143

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