Kmart Supplier Collaboration Web Portal Supplier User Guide

Kmart 

Supplier Collaboration 

Web Portal 

Supplier User Guide 

Kmart Supplier Collaboration Web Portal – Supplier User Guide - August 2013 Page | 1

Document Details 

DOCUMENT NAME: 

User Guide_Release 15_July 2013.doc 

Version Author Detail Date Comments 

1.0 Helen Garvey Kmart IT – Senior 

Analyst 

19/04/2010 First Issue – 

Production 

2.0 Spiro 

Stamatelatos 

Kmart IT – 

eCommerce 

18/10/2010 Added report 6 ( 

Weekly SKU Sales 13 

Week Report) 

Added DIF/DIFOT – 4 

new reports 

Report 5 

(Daily Keycode Sales 

Report ) – changed 

from 3 days to 14 days 

3.0 Spiro 

Stamatelatos 

4.0 Spiro 

Stamatelatos 

5.0 Spiro 

Stamatelatos 

6.0 Spiro 

Stamatelatos 

7.0 Spiro 

Stamatelatos 

8.0 Spiro 

Stamatelatos 


eCommerce 


eCommerce 


eCommerce 


eCommerce 


eCommerce 


eCommerce 

15/02/2011 Drill down options at 

Total Business level 

New Report available 

– Report 13 ‘Period 

Total Allowances’ 

30/03/2011 Report 5 – Daily 

Keycode Sales Report 

extended to go back 14 

days (previously 7 

days) 

15/08/2011 All Weekly can now 

be viewed in 12 week 

blocks 

15/07/2013 Upgrade to cater for 

latest version of Web 

Browsers – IE, 

Firefox,GoogleChrome 

29/07/2013 Reports 1-4 can now 

be viewed in one 

report, Scorecard 14 

12/08/2013 Weekly reports now 

extended to 81 weeks 

of history/ up to 52 

weeks viewed in the 

one report 


Table of Contents 

Pg No 

INTRODUCTION 5 

AIM OF THE USER GUIDE 5 

DATA AVAILABLE IN THE SYSTEM 5 

LATE DATA LOADS 6 

PRIVACY POLICY and TERMS & CONDITIONS 6 

PORTAL ACCESS AND LOGON 7 

PORTAL ACCESS 7 

PORTAL LOGON 7 

HELP 7 

KDW MAIN MENU – RED TOOLBAR 8 

NAVIGATION BUTTONS 8 

SHARED REPORTS 8 

MY REPORTS 8 

MY SUBSCRIPTIONS 9 

HISTORY LIST 9 

LOGOUT BUTTON 9 

HOME SHORTCUT 9 

REPORT GENERATION 10 

REPORT GENERATION 10 – 13 

REPORT GENERATION via the RUN REPORT BUTTON 14 - 16 

REPORT GENERATION via the NEXT BUTTON 17 - 20 

DRILL DOWN AND SORT FUNCTIONALITY 21 

DRILL DOWN 21 - 22 

SORTING DATA 23 

EXPORT FUNCTION 24 

THE EXPORT FUNTION - EXPLAINED 24 - 25 

MY REPORTS 26 

MY REPORTS - EXPLAINED 26 - 27 

SUBSCRIBING TO REPORTS 28 

MY SUBSCRIPTIONS - EXPLAINED 28 - 30 

HISTORY LIST 31 

THE HISTORY LIST - EXPLAINED 31 

ADDITIONAL PORTAL FUNCTIONALITY 32 

THE VIEW TOOLBAR 32 - 33 

THE DATA TOOLBAR 34 

OTHER TOOLBAR OPTIONS 35 


SCORECARD DESCRIPTIONS 36 

WEEKLY KEYCODE SALES (UNIT) REPORT 36 

WEEKLY KEYCODE STOCK ON HAND (UNIT) REPORT 36 

WEEKLY KEYCODE STOCK ON ORDER (UNIT) REPORT 36 

WEEKLY KEYCODE STOCK IN TRANSIT (UNIT) REPORT 36 

DAILY KEYCODE SALES REPORT 36 

WEEKLY SKU PERFORMANCE REPORT 37 

WEEKLY SALES TYPE PERFORMANCE REPORT 37 

PERIOD FINANCIAL SUMMARY REPORT 37 

WEEKLY FINANCIAL SUMMARY REPORT 38 

WEEKLY STORE PERFORMANCE REPORT 38 

DIF/DIFOT REPORTS 

SUPPLIER SERVICE DELIVERY PERFORMANCE REPORT 39 

SUPPLIER/ORDER SERVICE DELIVERY PERFORMANCE REPORT 39 

ORDER DETAIL ENQUIRY REPORT 39 

KEYCODE DETAIL ENQUIRY REPORT 39 

39 

TRAINING / HELP / FEEDBACK 

APPENDICES 40 

Appendix One – Keycode Grade & Keycode Status 40 

TRAINING / HELP / FEEDBACK 41 


Supplier Collaboration Portal 

Kmart Data Warehouse (KDW) 

INTRODUCTION 

The KDW application is designed to assist you in assessing information, to enable 

you to make informed business decisions. This involves manipulating data retrieved 

from a number of sources to calculate sales trends, growth patterns, supplier trend 

reporting, profit analysis, and so on. 

Ultimately, the Portal Objectives are to allow Kmart and our Suppliers to: 

• See and share the same product information 

• Improve the level of visibility suppliers have to key metrics and financial 

performance of their ranges in Kmart stores 

• Reduce cost and improve productivity 

• Work closer together 

Information is retrieved using report templates to select the required parameters for 

the report (ie Family Tree/Location). 

There will be several fixed format scorecards released to suppliers with each to 

contain a number of metrics measuring product / store / supplier performance. 

AIM OF THE USER GUIDE 

This User Guide is to assist suppliers in understanding the Portal functionality: 

• Portal Access & Logon 

• Portal Data 

• Report Generation 

• Drill Down and Sort functionality 

• The Export function 

• Save & retrieve reports from My Reports 

• Subscribing to Reports 

• History List 

Users will then be able to effectively navigate within the Portal to run relevant reports 

and export data so as to assist in analysis of product performance with Kmart. 

DATA AVAILABLE IN THE SYSTEM 

The store transactions for the previous day are loaded every morning, by 8.00 am at 

the latest. Weekly and period reports are updated every Monday morning no later than 

8.00 am. However, usually data will be loaded by approximately 5 am. 

• Daily reports will be updated by 8am each day 

• Weekly reports will be updated by 8am each Monday 

• Financial Period reports will be updated by 8am / 1 st Monday of week 1 of new 

period 


The KDW Application is available for use 7 days a week. Please note that multi users 

can access the Portal simultaneously using the same password without locking each 

other out. 

It is important to remember the word ‘current’ on a day or week reference in a report 

is referring to the most current data load. So if today is Wednesday, the Daily reports 

would display ‘current’ on Tuesday, as this is the most recent data load. 

The weekly reports would display ‘current’ on the previous week, as this is the most 

recent complete weeks’ worth of data. The cycle for the weekly report is Monday 

through to the following Sunday 

LATE DATA LOADS 

Although the data from stores is loaded daily, sometimes a particular store will be late 

in manually transmitting their data to the data warehouse. 

If the data from a particular store is not received by the system before 8.00, it is added 

to the correct day with the following morning’s load. As a result, it will be possible to 

run the same report the next day and get different results. 

PRIVACY POLICY and TERMS & CONDITIONS 

Both the ‘Privacy Policy’ and ‘Terms & Conditions’ for use of the Portal can be 

accessed from the front page (Logon screen) of the Kmart Supplier Collaboration 

Portal. 


PORTAL ACCESS AND LOGON 

PORTAL ACCESS 

Suppliers can access the Supplier Collaboration Portal through the 

following link: 

https://supplier.kmart.com.au/ 

Once the Portal is accessed, Users will be presented with the 

following screen. 

PORTAL LOGON 

To Logon to the Portal, key in the Username and Password as issued 

by Kmart and then hit the enter key or Login button as shown on 

above screen. 

HELP 

For issues with Access / Logon / Passwords contact the Kmart Help 

Desk or eCommerce Team : 

• Kmart Help Desk - +61 (0)3 9902 3333 

• Kmart eCommerce Team - +61 (0) 3 9902 2727 or 2726 

For Queries on specific report content and detail, please contact your 

Buyer or Planner directly. 


KDW MAIN MENU RED TOOLBAR 

Along the top of the screen there is a red toolbar, which contains a 

number of Navigation Buttons. 

The Navigation buttons on the red toolbar display on every screen as 

you navigate through the system. It contains short-cuts to all the 

functions available from the KDW Menu screen. 

NAVIGATION BUTTONS 

Below is a brief description on each of the Navigation Buttons with 

additional detail documented later in this User Guide. 

SHARED REPORTS 

Users can click on the Shared Reports menu option to view a list of 

the types of reports you can run. 

Upon selection of the Shared Reports menu option, Suppliers will be 

directed to a secondary navigation button called Supplier Reports. 

Supplier Reports contains a number of fixed format scorecards for 

suppliers. 

MY REPORTS 

Users can click on the My Reports menu option to view a list of the 

reports that you have created and saved on a previous occasion. You 

can then select to re-execute, subscribe to, or delete a saved report. 

• You only have access to view and open reports that you have 

created and saved against your own access. 


KDW MAIN MENU RED TOOLBAR cont. 

MY SUBSCRIPTIONS 

The ‘My Subscriptions’ menu option on the KDW Main Menu 

directs you to a folder containing links for all the reports that you 

have selected to automatically execute on a regular schedule. 

HISTORY LIST 

The History List enables you to open and view the results for all the 

reports you have recently created or are subscribed to. 

The History List will be regularly cleared by the system so it is 

recommended that reports be exported and saved if the data is 

required at a later date. 

The export function will be explained further on in the User Guide. 

LOGOUT BUTTON 

The red toolbar also includes a logout button, which is clicked to exit 

KDW. You can also log out of the application by simply clicking the 

[ X ] button located on the top right hand corner of the screen to 

close the Internet Explorer session. 

HOME SHORTCUT 

The Home shortcut icon located underneath the red toolbar, takes 

you back to the Main Menu from anywhere in the KDW application 


REPORT GENERATION 

The Portal has been designed to make available Product and Store 

performance detail to Suppliers and the Kmart Merchandise Team. 

Suppliers and Kmart will then be looking at the same factual data, 

which should assist both parties in making informed business 

decisions. 

Once data has been retrieved from the Portal, users will be able to 

export and then further manipulate the data for the purpose of further 

analysis such as calculating sales trends and growth patterns. 

For ALL WEEKLY reports user can go back 81 weeks to view 

data, and view & generate reports for up to 52 weeks 


Following Logon, Users can access a number of fixed format 

scorecards by working through the following screens. 

Select the ‘KDW Suppliers’ tab. 

Select ‘Shared Reports’ from the below screen: 



REPORT GENERATION Cont. 

Select ‘Supplier Reports’ from the following screen: 

Users will then be presented with the below screen which details the 

fixed format scorecards available for suppliers to access and 

generate. 




In release 2 ( released Oct 2010 ) 4 NEW additional scorecards – 

Delivery in Full ( DIF ) & Delivery in Full on Time ( DIFOT ) . 

They can be accessed under the separate folder ‘Supplier Service 

Delivery Performance’ folder. 

NOTE: For the purpose of this User Guide, majority of the 

following instructions will work through generation of a ‘Weekly 

Sales Report’ - but functionality does remain the same for all 

scorecards EG. Weekly or Financial Period. 

To generate a Weekly Sales Report, select the ‘01 Weekly Keycode 

Sales Report’ tab 




On the following screen move the required supplier number/s and 

name/s from the ‘Available’ box to the ‘Selected’ box. 

Often there will be only one supplier number and name appearing on 

this screen but in the situation where a supplier has multiple supplier 

numbers linked to a User ID, then all numbers will appear on this 

screen. Note that reports can be generated for multi supplier 

numbers in the same report 

2. Once the relevant 

supplier number/s 

and name/s have 

been selected the 

user would then 

select the ‘Next’ OR 

‘Run Report’ 

button. 

Explanations on 

both options are 

detailed below. 

Supplier number / name 

NOTE: Explanations on the ‘Next’ and ‘Run Report’ buttons are 

detailed separately below. 




On the following screen, user has option to select one or more of the 

following metrics. 

NOTE: Explanations on the ‘Next’ and ‘Run Report’ buttons are 

detailed separately below. 


Here user has option of selecting Stule ( applicable to Apparel 

Suppliers only ) , Brand Desc ( always select this option ) or both. 

Dynamic Week ( Where ‘Run Report’ button is pressed ) 

At this point, selecting the ‘Dynamic’ option will then allow Users to 

select from: 

• For weekly reports – select from one or more than one of the 

five most recent reporting periods. EG. 

o Current Week – Trading week starting Monday 

ending most recent Sunday 

o 2 Weeks Ago 

o 3 Weeks Ago 

o 4 Weeks Ago 

o 5 Weeks Ago 

1. At this point, Users will select 

for which week or weeks they 

wish to have data generated and 

move that selection from the 

‘Available’ to the ‘Selected’ box. 

Multi week reports are able to be 

generated 

2. Users will then select the ‘Run 

Report’ option to commence 

report generation 


Once generated, each of these reports will display relevant metrics at 

the topmost business level but where practical will allow users to 

‘drill’ to detail at a lower level. 

The drill options for the Weekly & Daily Reports at ‘Total Business’ 

level are as follows: 

Country – separate data between AUS & NZ 

Climatic Region /Location Group 

Location – Store level 

Brand – Kmart Brand 

District – data will be returned at district level eg. Vic East, NSW 

North 

Region – data returned at State Level 




Selection of the NEXT Button 

Selection of the ‘Next’ option will present Users with the following 

screen. Users can select either option, depending on the reporting 

period for which they wish to have data returned. 

Once the user has chosen the NEXT button, the following screen will 

appear 

1. At this point, Users will select 

one or many of the listed family 

attributes. Then click NEXT 

 




1. At this point, Users have the 

option of choosing Style or Brand 

Desc or BOTH. Then click NEXT 




1. At this point, Users have the 

option of dragging this from the 

Available box into the ‘Selected’ 

box. And, dragging the ‘Select A 

DynamicWeek(s)’ into the 

‘Available’box and then click on 

Run Report Button 



Selection of the ‘Next’ button cont. 

Select a Week from the 81 Weeks list 

At this point, selection the of the ‘Select a Week’ option will then 

allow Users to nominate one week from the last 81 weeks for report 

generation: 

At this point, Users will have the 

option of choosing up to 12 weeks at a 

time. Select any week/s and move that 

selection from the ‘Available’ to the 

‘Selected’ box and then click on Run 

Report Button 


DRILL DOWN AND SORT FUNCTIONALITY 

DRILL DOWN 

Once a report has been generated, suppliers then have the option to 

perform a Drill Down function to access detail at a lower level. 

Eg. The Weekly Keycode Sales (Unit) Report will return detail at a 

Total Business (National) level. Suppliers will have the option to 

drill to Region (state) and Location (store & DC) level to view detail 

at a lower level. 

There are two ‘drill’ options available to the user. 

Option One 

By selecting the Data button and then the Drill option, the following 

screen will then be displayed to Users. 

Select the Data and 

then Drill option 

Select ‘Region’ or ‘Location’ 

and then press ‘Apply’ 

The Portal has the ability to show 100 columns per page. Where a 

User elects to view detail at Location level then they will be required 

to scroll to the second page to view remaining columns. 

To view columns 101 – 182, take the page to the top right hand 

corner of the first 100 columns and select the arrow shown beside 

column 100. 


DRILL DOWN AND SORT FUNCTIONALITY Cont 

Select the arrow to the 

right of column 100 to 

view columns 101 to 182. 

Option Two 

By ‘right clicking’ on fields that allow drill down, users will be 

presented with valid drill down options. In this example, the user has 

‘right clicked’ on Total Business and been presented with the 

options to drill to the various levels. Selection of one of these will 

then generate and return the detail at the selected level to the user. 

Right Click on fields that allow 

drill down, to be presented with 

relevant drill down options. 


DRILL DOWN AND SORT FUNCTIONALITY 

SORTING DATA 

To perform a Sort on the data displayed, the User would select the 

Data button and the Sort option. 

The following screen would then be returned to Users. 

Users would make the relevant selection from the drop down 

options, select either the ‘Ascending’ or ‘Descending’ button and 

then press the Apply button for Sort to be actioned. 


THE EXPORT FUNCTION 

EXPORT FUNCTION 

For the analysis and manipulation of Portal Data, it is recommending 

that the Export Function be used. 

Also once suppliers export data, it can be saved to the supplier’s own 

network and a history created for tracking of trends. 

Perform the following steps to export data from the Portal. 

Select the File button, which will then display the following drop 

down. 

Users can select from a 

number of export 

options by selecting 

‘Export’. 

Alternatively, Users can 

select the PDF option to 

export in a PDF format. 


Selection of ‘Home’ and then ‘Export’ will return the following 

options to the User. 

Users select from the Export 

Options and then press the Export 

button to perform the Export 

function. 

THE EXPORT FUNCTION 

EXPORT FUNCTION Cont. 

Upon selection of ‘File’ and ‘PDF’, the following screen will be 

returned to the user. 

Users make relevant selections 

and modifications from the given 

PDF Options and then press the 

Export button to perform the 

Export function. 


MY REPORTS 

MY REPORTS 

The’ My Reports’ function allows Users to create a report 

‘Template’. 

This report template can be generated from any of the standard 

reports / scorecards options available from the Portal: 

The benefits of the ‘My Reports’ feature are: 

• The ability to save a template at National, Regional or 

Location level. 

• The ability to re-execute a report 

• The ability to ‘Subscribe’ to reports in My Reports. 

o This feature will be further explained in the next 

section of this document. 

• The ability to ‘Export’ reports in My Reports 

• The ability to delete a saved report 

If a template has been saved in My Reports at Regional or Location 

level, then this allows the User to immediately generate a report at 

Regional or Location level with the latest detail and without having 

to perform a drill down from a National Level report. 

To create and save a report template in My Reports, action the 

following steps: 

• Generate the report that you would like to save 

Select ‘File’ and then ‘Save As’ 

Users will then be presented with the following screen: 

The Report Name will 

auto populate but can be 

modified by the User 

Users can enter additional 

detail in the Description field 

but this is optional 

Users should 

‘uncheck’ the 

Keep report 

prompted 

checkbox . 


MY REPORTS 

MY REPORTS Cont. 

After Users have selected the OK button from the above screen, the 

following screen will be returned. 

Users can select from one of the options displayed: 

• Return to Original Report 

• Run newly saved report 

Users access templates saved to ‘My Reports’ by clicking on My 

Reports as shown on the main menu below. 

From this screen, users 

have the option to 

generate the report with 

the latest Portal detail by 

simply selecting that 

report tab. Users can 

also perform an 

immediate export of the 

relevant report by 

selecting one of the 

export options, or 

subscribe to a report as 

per the following section 

SUBSC 

Templates saved by the User will then be returned to the User. 

Below is an example. 

SUBSCRIBING TO REPORTS 

MY SUBSCRIPTIONS 

This function allows users to subscribe to reports. Reports that have 

been ‘subscribed to’ will be automatically generated on a weekly 

basis (each Monday morning). 

Users can then access the generated report from the History List – 

which will be explained in the next section. 


The benefit of ‘My Subscriptions’ is, users do not have to wait for a 

report to generate. The report will already be in the History List, 

displaying the level of detail that has been nominated by the User. 

To Subscribe to a report, go to the My Reports section of the 

Supplier Portal. 

Decide which report it is that you would like to subscribe to and then 

press the ‘Subscriptions’ option appearing against that report. 

NB. Only Current Week reports can be subscribed to. If a fixed 

week is subscribed to, user will receive the same information as 

previous week report 

Upon selection of the Subscriptions option, Users will be presented 

with the following screen. Users would then select the ‘Add 

Subscription’ option. 



MY SUBSCRIPTIONS Cont. 

The following screen will be returned to the User and Users will 

select the ‘OK’ button. 

Suppliers will be given 

the option to schedule 

reports for generation at 

8am on each Monday. 

Upon selection of the OK button, the following screen will be 

returned to Users. 

The report has now been 

added to the Schedule list 

NOTE: For suppliers who elect to subscribe to reports, it is 

recommended that you access the report on the day it is generated, 

then export and save the file for review. 



MY SUBSCRIPTIONS Cont. 

Users can then select ‘My Subscriptions’ from the Main Menu to 

confirm the report has been added to the My Subscription list. 

Users will then be presented with a screen that details which reports 

have been subscribed to. An example is shown below. 

Users can generate 

reports by making a 

selection from the 

‘Name’ column 

The ‘Message Creation 

Time’ column displays 

when this report was last 

generated 

The ‘Schedule’ column 

displays when the report is 

scheduled to generate 

Users can ‘Unsubscribe’ from a 

report by flagging the relevant 

report/s in the Unsubscribe 

column and then selecting the 

Unsubscribe button. 


HISTORY LIST 

HISTORY LIST 

Users can access the History List by selecting ‘History List’ from the 

Main Menu. 

The History List will: 

• Retain all generated reports (including Subscribed 

reports) for a period of not more than 7 days. 

• Be purged each week on a Sunday night 

• Allows Users to open and view the results for reports that 

have been created during the current day. 

An example History List is shown below. 

Results can be viewed for 

reports created during the 

current day by selecting a 

report from the ‘Name’ 

column 

Users can Export reports 

from the History List via 

the following Export 

options. 

The History List has a status 

of each report request. That 

is, whether the report is still 

loading or if the report results 

are ready to be viewed. 

Users can delete reports 

from the History List by 

flagging the relevant 

report and then selecting 

the ‘Remove’ button. 


ADDITIONAL FUNCTIONALITY 

1. THE HOME TOOLBAR 

The Home Toolbar allows you to change the view format of report: 

Grid, Graph, Grid and Graph, Report Filters, and Pivoting. 

Grid: All reports in KDW default to a grid format. 

Graph: Alternatively, you can view the report in Graph format by 

clicking this option. This option is useful when the report only has a 

few metric measures, as the report results are split over several 

pages. The example below shows a typical report displayed in graph 

mode. 

Grid and Graph: A third option is to view both the grid and the 

corresponding graph data on the same page. 

Export: User can ‘export’ to export into various formats. ‘Excel with 

Plain text’ is the recommended setting 

Subscribe to: User can create a subscription from here, however is 

recommended to personalise by clicking on ‘save as’ to personalise 

before clicking on ‘subscribe to’ 


2. THE TOOLS BUTTON 

Pivot Buttons: Pivoting is the ability to change the position of 

columns, rows, and metrics on a report. When you use the pivot 

function, you are essentially changing the report template or layout. 

Data in the report moves based on how you arrange the columns and 

rows. 

With data pivoting you can: 

• Change a row into a column 

• Change a column into a row 

• Change the relative order of attributes/metrics in a row or column 

• Delete a column / row from the report. 

Note: Pivot buttons do not print on the report, so it is not necessary to 

hide pivot buttons prior to printing. 

Steps to Show / Hide Pivot Buttons 

1. Mouse-click the Show Pivot Buttons option within the View 

toolbar to tick/un-tick selected. 

• The pivot buttons display / hide on the report 

Steps to Return data to the Original View 

1. From the Data Toolbar, mouse-click the Reset Data button 

- OR - 

2. Click the Undo short-cut button to undo just the last pivot 


ADDITIONAL FUNCTIONALITY cont. 

3. THE DATA TOOLBAR 

The Data Toolbar contains several options to manipulate the data 

contained in the report: Swap Rows and Columns, Sort, Drill, Reset 

Data, Refresh, and Re-prompt. 

Swap Rows and Columns: This is a quick pivot option to swap the 

row and column axis of the report. Select (tick) this option to 

perform the swap. 

Sort: Allows you to specify the order in which the data in a report 

for a particular row or column is presented, either in ascending or 

descending order. This function is covered in more detail later in this 

session. 

Drill: Clicking on this option activates the drilling function to 

navigate to different levels of detail within a report. This function is 

covered in more detail later in this session. 

Reset Data. This is used restore the report to the original format 

executed. This removes all manipulations performed to the report, 

including the pivoting and page-by functions. 

Refresh: You can click on this option to re-execute the report to 

return with updated results. 

Re -prompt: If you have not performed any drilling on the report, 

you can edit your autoprompt criteria and then re-execute the report. 

The Autoprompt screen displays to perform this action. 


ADDITIONAL FUNCTIONALITY cont. 

Users are also offered many toolbar options to assist with Portal and report 

functionality. An explanation of each menu option can be obtained simply by holding 

your cursor over the option for a couple seconds. Through the use of Microsoft Word 

& Excel, users will be familiar with many of these options but descriptions have been 

provided below for some of the lesser-known options. 

Undo 

Page by Axis Sort Button Re-run report 

Grid Graph Grid & 

Graph 

Add View Filter 

Condition 

Drill 

Swap Rows & 

Columns 

Sum 

Totals 


SCORECARD DESCRIPTIONS 

Suppliers will be able to retrieve the following scorecards, if they 

access to the Portal. 

01 Weekly Keycode Sales Report 

This report will return Sales in Units X Keycode to the User at a 

Total Business (company) Level. 

Users will also have the option to drill to the lower levels of Region 

(state),Location (store & DC), Brand, District & County ( Aus or 

NZ). 

Can generate this report for up to 52 weeks at a time 

02 Weekly Keycode SOH Report 

This report will return Stock on Hand (SOH) in Units X Keycode to 

the User at a Total Business Level. 



NZ) 


03 Weekly Keycode SOO Report 

This report will return Stock on Order (SOO) in Units X Keycode to 




NZ) 


04 Weekly Keycode SIT Report 

This report will return Stock in Transit (SIT) in Units X Keycode to 




NZ) 


NOTE: 

The above four reports will return detail for the previous trading 

week ending close of trade on Sunday to the User. 

05 Daily Keycode Sales Report 

This report will return the following detail to the User at Total 

Business Level: 

• Nett Sales in Units & $’s 

• All your Keycodes / APN’s with Sales activity 

• The last fourteen days detail for period ending ‘close of trade’ 

yesterday 


SCORECARD DESCRIPTIONS cont. 

Users will also have the option to drill to the lower levels of 

Region (state),Location (store & DC), Brand, District & County 

(Aus or NZ) 

06 Weekly SKU Sales 13 Weeks Trend Report 

This report will return the following detail to the User at Total 

Business Level: 

• Nett Sales in Units and $’s for the last 13 week period 

• All Keycodes / APN’s by Department 

07 Weekly SKU Performance Report 

This report will be returned at a Department X Total Business level 

and will include the following detail: 

• APN / Keycode / Keycode Description / Keycode Status 

• AU & NZ Cost $’s & Sell $’s 

• Nett Sales Units and $’s, POS detail 

• Temporary & Permanent Markdown detail 

• SOH Cost $’s & Units 

• SIT & SOO Units 

• Weeks of Supply (WOS) 

Drill down options will be available on the Department and Total 

Business detail. 


08 Weekly Sales Type Performance Report 

This report will be returned at a Retail Business Unit (RBU) X Total 

Business level and will include the following detail: 

• Nett - Sales $ / POS $ / POS Margin % 

• Standard - Sales $ / POS $ / POS Margin % 

• Promotion - Sales $ / POS $ / POS Margin % 

• Clearance - Sales $ / POS $ / POS Margin % 

• Customer Returns $ 

• Markdowns – Permanent $ / Temporary $ 

Drill down options will be available on the RBU and Total Business 

detail. 


09 Period Financial Summary Report 

Refer below detail for ’10 Weekly Financial Summary Report’. The 

metrics will be similar but for the Period Financial Summary Report, 

will be a total of the 4 to 5 trading weeks that make up the Financial 

Period selected. Drill down options available at RBU & Total 

Business 

Can generate this report for up to 12 periods at a time 


SCORECARD DESCRIPTIONS cont. 

10 Weekly Financial Summary Report 

This report will be returned at a Retail Business Unit (RBU) X Total 


• Nett – Sales units & $’s / POS $’s / POS Margin % 

o Last year / this year comparisons 

• Stock - on hand cost $ / in transit cost $ / on order cost $ 

o Last year / this year comparisons 

• Supplier Receipts Cost $ 

o Last Year / this year comparisons 

Drill down options will be available on the RBU and Total Business 

detail. 

11 Weekly Store Performance Report 

This report will be returned at a Location (Store & DC) X RBU level 


• Nett – Sales Units & $’s / POS $’s & POS Margin % 

• Average Sales Price 

• Temporary & Permanent Markdowns $’s 

• SOH – Cost $’s & Units 

• Stock in transit units / Stock on order units 

• Weeks of supply 

Drill options will be available on the RBU detail. 

13 Period Total Allowances Report 

This report will be returned at Retail Business Unit (RBU) X Total 


• Allowances – Total Allowances at $ level for period selected 

(can be either 4 or 5 weeks) compared to the equivalent 

period Last Year 

• Variation in terms of % is calculated for Period total 

allowances between Period selected and Equivalent period 

Last Year 

• 

For the ’09 Period Financial Summary Report’, Users can 

access data from the last 38 financial periods detail, which will be 

saved on the Kmart Supplier Collaboration Portal. 

It is recommended that financial period reports be accessed by 

the User following the end of each financial period with the detail 

to be then exported and saved to your own network / business 

application. 


14 Weekly Keycode Sales and Stock Report 

This report will be returned at a Location (Store & DC) X RBU level 


• Sales, SOH, SIT & SOO are consolidated in this report 

• Users will also have the option to drill to the lower levels of 

Region (state),Location (store & DC), Brand, District & 

County ( Aus or NZ) 


DIF/DIFOT Reports (Supplier Service Delivery 

Reports ) Folder 

These Reports can be accessed via the ‘Supplier Service Delivery 

Performance’ folder. 

01 Supplier Service Delivery Performance Report 

This report will return data a high level 

• Total DIFOT and DIF % against ordered units 

• It is drillable to lower levels ( Supplier – Order – Keycode ) 

02 Supplier /Order Service Delivery Performance Report 

This report will return data at Supplier and purchase order number 

level. 

• Total DIFOT and DIF % against ordered units 

• User has option to select from additional metrics eg. Order 

type, Delivery method, ASN, Order Quantity etc. 

• It is drillable to lower levels ( Supplier – Order – Keycode ) 

03 Order Detail Enquiry Report 

This report will return data for a specific Purchase Order 

• The User has the option of refining report by selection of 

selections of additional data and receipt attributes eg. Order 

Status, Order Type, ASN number 

04 Keycode Detail Enquiry Report 

This report will show supplier order and receipt level data for a 

specific keycode 


Appendix One – Keycode Grade & Keycode Status 

Keycode Grade 

The Keycode Grade determines which stores a Keycode will be allocated 

to. 

Keycode Grade 

C and D 

A and B 

Definition 

Indicates the Keycode is Core range and will be 

allocated to all stores 

Indicates the Keycode is an additional standard 

range and will be allocated to selected stores 

Keycode Status 

Keycode Status Description Replenishment 

Method 

0 Standard Item Vendor 

Replenished 

3 Quit Non Orderable 

4 Seasonal Non-Tagged Item / Buyer Allocated 

Non Standard Allotted Item / 

Seasonal Tagged Item 

6 New Line Standard Range Auto Replenished 

8 Clearance Line Non Orderable 


TRAINING and HELP 

TRAINING 

A minimum of 6 training sessions per annum will be conducted in 

Mulgrave (Kmart National Office). The option for suppliers to 

attend a training session is included as part of the annual fee. 

To book yourself in for the next available training course, contact the 

Kmart e-Commerce Team on: 

Phone: 03 9902 2727 

Email: Kmart.eCommerce@kmart.com.au 

On site supplier training can be arranged for an incremental cost. 

User guides will be provided to each supplier that subscribes to the 

Kmart Supplier Collaboration Portal. 

HELP / SUPPORT 

For issues with Access / Logon / Passwords contact the Kmart 

Help Desk: 

Local – 1800 033 534 

Overseas - +61 (0)3 9902 3333 

For queries on specific report content and detail: 

Suppliers’ first point of contact is the Buyer or Planner 

NEW PORTAL ACCOUNTS 

If you are interested in obtaining access to the Kmart Supplier 

Collaboration Portal, then this should first be discussed with your 

Kmart Buyer and / or Planner. 

Once the process for Portal registration has been initiated, follow-up 

queries can be directed to the Kmart e-Commerce Team on: 

Phone: 03 9902 2727 or 2726 

Email: KmartSupplierCollaboration@kmart.com.au 

FEEDBACK 

Feedback on the Portal scorecards and functionality in encouraged – 

as is suggestions on new metrics / scorecards that you would like 

visibility to. 

Please submit feedback directly to: 

Email: KmartSupplierCollaboration@kmart.com.au 

The End.

Kmart Supplier Collaboration Web Portal Supplier User Guide

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?