Vendor teleconference meeting minutes - March 12, 2010 - CCIM

More documents

Recommendations

Info

Vendor Information Session Minutes Ontario Common Assessment of Need (OCAN) Question Answer However, there is not a mandatory requirement that vendors should implement the French version in their solution. Submission process for sending data. Data will be submitted through XML format. Process: this will depend on who the final holder is. For testing, vendors and organizations will send test files to the project before GO-LIVE to ensure adequate implementation. When will vendors have access to the Requirements Requirements will be sent out to the vendors by the end of next week. If they are done earlier, we will send out the requirements with a communication to all the vendors. Will export include PHI Yes, in the past pilot we could not collect PHI. This version of OCAN is the implementation version and will include PHI fields that will be sent to the Central Repository. Data will not be completed in PHI format until the data holder is finalized. How do Organizations exchange information for clients There will be no electronic transfers from one organization to another. There are other initiatives on how Organizations share the information electronically which is through the Integrated Assessment Record. However it is not an operational data repository. It will let organizations view Assessments. From the CMH CAP project perspective, the sharing of information process is outlined in OCAN 2.0. The project will work through harmonizing a single feed which can be sent to both IAR and for reporting. Will monthly and quarterly feeds be sent until a data holder is finalized There won’t be monthly or quarterly feed unless we have a data holder that will collect PHI. Is CCIM mandating which Organizations are sending which pieces of OCAN We have recommendation on which Organizations are going to be doing which types of OCAN. For optional Organizations, they will make their own decision. But for the recommended Organizations, they should be doing the FULL OCAN. Community Mental Health Common Assessment Project (CMH CAP) 2 of 4
Vendor Information Session Minutes Ontario Common Assessment of Need (OCAN) Question Answer Has there been consideration for Consumer Consent and does this get excluded in submission If Consumers do not want OCAN to be shared, then we do not expect to receive the information. However, the project is close to finalizing the recommendation and this will be included in the requirements. Information will be provided shortly. Will CDS still be required at the end of June Yes, there will be some time before CDS goes away until all Organizations come to a common framework. How will test files be sent Test files can be emailed. If vendors think that the accessing them through the portal will be easier, then we can use that option as well. Since they do not include PHI, it is safe to send via email. What is the relationship between Single Framework and Shared Assessment with OCAN 2.0 We are currently working two pilot sites where they are using 1.0 and asking them to collect information that mimics 2.0. We are in the process of understanding the guidelines of sharing Assessments. In the back end, we are working on reports and seeing how that can mimic the single framework. OCAN 2.0 should be able to handle Single Framework and Shared Assessment. Definite date for 2.0 to be implemented We are expecting all CMH Organizations across Ontario to be rolled out eventually. Organizations will be working with their LHINs to work out implementation dates. They are looking for this summer to implement OCAN 2.0. Organizations are really eager to implement. Upgrade to OCAN 1.0 to 2.0 does not have specific dates. It will depend on when the LHIN decides to upgrade to 2.0. Will there be scheduled updates in the future This is not meant to be a static process. There will, however, be periodic updates and we will look to industry best practices on how this process should work. There will be a group that will be responsible for the evolution of the tool. We are trying to avoid doing upgrades until after the next couple of years. Community Mental Health Common Assessment Project (CMH CAP) 3 of 4
Page 1: Vendor Information Session Minutes

Vendor teleconference meeting minutes - March 12, 2010 - CCIM

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?