2013 Student Handbook - Phillips Exeter Academy

exeter.edu

2013 Student Handbook - Phillips Exeter Academy

Exeter

S u m m e r S c h o o l

Student Handbook 2013

Phillips Exeter Academy


IMPORTANT PHONE NUMBERS

In the event of a life-threatening emergency: 911

Campus Safety: (days or nights) 603.777.4444

or 800.828.4325

Exeter Police/Fire/Ambulance: 603.772.1212

New Hampshire Poison Control: 800.562.8236

Health Services: 603.777.3420

Summer School Office 603.777.3488

or 800.828.4325 x3488

During Summer School Office hours, the Dean-on-Duty can be reached

at 603.777.3488. After hours, call the Dean-on-Duty at 603.828.3651

and leave a message. If you do not receive a timely response, you may

call the back-up Dean-on-Duty at 603.828.3653. In the case of an emergency,

call Campus Safety at 800.828.4325 from off-campus and x4444

when on campus.


Exeter Summer School ❘ 1

Welcome To Exeter

The Student Handbook serves as a guide and sets a standard for what is expected of you as an Exonian, with information you

will need about Academy rules and policies. Please take the time to read this carefully. You will find yourself referring to it

frequently when you have questions ranging from the out-of-town procedures and the discipline system to the visitations

policy. If you have any questions, please feel free to ask. The faculty and administration are here to help you.

Community Standards: The rules and procedures outlined in this handbook apply under normal circumstances. However,

from time to time there are situations that require immediate, nonstandard responses. In such circumstances, the Academy

reserves the right to take actions deemed to be in the best interest of the Academy, its faculty, and its students. This document

as written does not limit the authority of the Academy to alter its rules and procedures to suit any unusual or changed

circumstances.

Table of Contents

Absence from Class ......................................................................................2

Banking ......................................................................................................2

Bookstore ....................................................................................................2

Campus Computing ....................................................................................15

Using the Academy Data Network ..........................................................15

Cell Phones .................................................................................................2

Clothing (with packing list)..............................................................................3

College Visits on Campus ..............................................................................3

Community Standards....................................................................................1

Computers...................................................................................................3

Course Information (Journalism, Marine Bio, and Digital Photography) ....................4

Dining Services Policy....................................................................................4

Disciplinary Process in the Summer School.......................................................10

Dress Code ...............................................................................................11

Driving Directions to Exeter........................................................Inside back cover

Electrical Appliances ...................................................................................11

Excursions..................................................................................................13

Faxes/Email ................................................................................................4

Fundamental Rules and Regulations ..................................................................9

Grades .......................................................................................................4

Health Services ............................................................................................5

Homework...................................................................................................5

ID Cards .....................................................................................................5

Laundry.......................................................................................................6

Luggage......................................................................................................6

Mail ..........................................................................................................6

Motor Vehicles ...........................................................................................11

Music .........................................................................................................6

Orientation ..................................................................................................6

Panfoto .......................................................................................................7

Parental Permissions ......................................................................................7

Physical Education ........................................................................................8

Registration ..................................................................................................8

Room Furnishings ..........................................................................................8

Room Keys ..................................................................................................9

Rooming Policy.............................................................................................9

Smoking/Tobacco Use ................................................................................11

Spending Money........................................................................................11

Student Activities.........................................................................................11

Supplies ....................................................................................................12

Swim Test ..................................................................................................12

Telephones ................................................................................................12

Transportation to and from Exeter...................................................................12

Visiting Guests............................................................................................14

Worship at Exeter .......................................................................................14


Exeter Summer School ❘ 2

Summer School

ABSENCE FROM CLASS:

Students are expected to attend all class appointments. In

the case of illness, students must go to the Health Center.

Only members of our medical staff have the authority to

excuse a student in the case of illness. Students are not

permitted to arrive late or depart early from

Summer School. Parents of Day Students must

call the Health Center at 603.777.3420 to report

their child’s absence before their first missed class.

BANKING:

We discourage students from keeping large sums of

money on hand and recommend that they instead

consider one of the following options: enroll in the

Academy’s Lion Card program, use an automated teller

machine (ATM) to obtain cash (there are two ATMs on

campus), purchase a VISA Travel Money card, or use

Travelers Cheques.

To participate in the Academy’s Lion Card system, parents

may log into their students TouchNet® account and make

a payment to the student’s Lion Card account. The Lion

Card may be used to make purchases on campus at the

Grill, Bookstore, Student Activities, or to make a donation

to the Summer School Scholarship Fund. It cannot be

used to withdraw cash. Remaining balances left on the

account will be refunded to the parents by the end of

August. Please note that balances less than $10 will not be

refunded due to the administrative costs associated with

processing refunds.

BOOKSTORE:

The Exeter Bookstore, operated by Barnes & Noble

College Stores, has been a part of Phillips Exeter Academy

since 1957. The bookstore remains in its original campus

location at 13 Spring Street. Here, students will find all

required textbooks and supplies at the start of the Summer

School. Students are encouraged to purchase the required

materials early in the session, as the bookstore will begin

preparing for the Fall term at the end of July. Most

methods of payment are accepted including cash, Lion

Card, Travelers Cheques, Barnes & Noble gift cards, VISA,

MasterCard, and AMEX. Last summer students spent an

average of $350 for course books and supplies. The Exeter

Bookstore also offers students a selection of classic

literature, reference books, current bestselling titles, new

releases, and a wide selection of college test preparation

books. The bookstore is the student’s convenient one stop

shop for Phillips Exeter Academy clothing, souvenirs,

school supplies, toiletries, prepaid phone cards, snacks,

greeting cards, and dorm supplies.

Textbook pricing can vary depending on the courses a

student has enrolled in. The bookstore makes every effort

to provide students with the option of purchasing used

textbooks when available. By purchasing a used text,

students can save 25% on what a new text would cost.

At the end of Summer School the bookstore will also

provide a “book buyback” where students can sell some of

their textbooks back to the bookstore for a percentage of

the cover price.

The Exeter Bookstore will be open on Registration Day,

Sunday, July 7 from 10:00am–5:00pm. Regular bookstore

hours during Summer School are Monday-Friday

8:30am–5:00pm and Saturday 10:00am–2:00pm.

The latest Bookstore news is available online at

http://exeter.bncollege.com or you

may call the store at 603.777.3500.

CELL PHONES:

Students are strongly encouraged to

bring their cell phones to campus.

Students are reminded that cell phone

use including voice, texting, etc., is not

permitted during classes, assemblies, or

other Academy appointments. International

students: be sure to check with your

cell phone carrier to ensure your phone

will receive domestic and international

calls while in the United States.


Exeter Summer School ❘ 3

CLOTHING:

During Summer School, students and faculty dress

informally, but are expected to be well groomed and to

show good taste in their choices of clothing. Casual

clothes are usually worn to class. Athletic shoes, rainwear,

and beachwear should be brought from home. For more

formal occasions, such as religious services, theater, and

the final banquet/dance, appropriate dress is expected.

Please remember hats are NEVER to be worn

indoors. Summer temperatures normally average 75-

90°F (24-32°C) with nights cooler than days.

Our students come from many different ethnic and

cultural backgrounds, which in itself contributes to the

Summer School experience. If you are the owner of an

ethnic costume or play a musical instrument from a

different culture, please bring it with you and share your

heritage with others.

Packing Checklist:

ACCESS EXETER students need a backpack or a

small carry-on for their weekend excursion

Girls – at least two dress outfits

Boys – at least two dress slacks, shirts, tie,

and sport jacket or a suit

Alarm clock

Bathing suit, beach towel

Basic school supplies* (pens, pencils, notebooks)

Camera*

Cell phone/prepaid phone card*

(Please refer to cell phone usage policy)

Lightweight jacket

Lightweight socks

Pajamas, slippers, bathrobe

Raincoat or umbrella

Shoes – athletic, casual, and dress

Shorts

Small room fan*

Sports Equipment (Please refer to the Physical

Education section)

Sweaters

Toiletries (don’t forget sun block, bug repellant,

calamine lotion or After Bite)

Under clothing

Watch

*may be purchased at the bookstore or in town

Do not bring valuables to Summer School

COLLEGE VISITS ON-CAMPUS:

During Summer School,

colleges from around the

country send members of

their Admissions staff to

provide information for

our students. Last year

we hosted nearly

seventy-five colleges and

universities. Admissions

representatives will be on

campus for a college fair

during Summer School.

The College Counselor will host a roundtable discussion

where members of the faculty talk with students about

the college admissions process and their own college

experiences. In addition, our Student Activities Office

offers visits to a number of area colleges. Students must

purchase tickets for these trips and preference is given to

UPPER SCHOOL students. We encourage students to

gather information from the admissions representatives

and to take advantage of the extensive collection of

college videos in the Academy Library.

COMPUTERS:

Personal computers are not required at Phillips Exeter

Academy. However, for your convenience, we encourage

you to bring your own computer for word-processing and

communication with family. If you choose not to bring

your own computer, there are several computer labs on

campus where computers and printers are available for

student use: Phelps Science Center, the Library, and

Phillips Hall.

Bringing your own computer:

If you bring your own computer, and want to connect to

the Academy network:

• You must have installed and be running antivirus

software with the latest definition dates.

• You must configure the antivirus to run automatic

“live updates” during Summer School.

• In addition to antivirus software, if you have a

Window’s computer, you must have the latest

Window’s security patch(es). Please check with

Microsoft for the latest security patches.

Wireless is available in the Library, Phelps Academy Center,

and all academic buildings.


Exeter Summer School ❘ 4

Because wireless access is NOT available in the

dormitories, you will also need:

• a network (Ethernet) cable long enough (10 to 25 feet)

• Ethernet adapter (if your Windows or Mac laptop

does not have an Ethernet port)

• a surge protector

• a USB memory stick (without file management software)

For more information on computer requirements, please

visit the ITS website at http://www.exeter.edu/its.

Instructions on how to connect your computer to the

Academy network will be published in the Summer Times,

which will be available at registration. Information Technology

Services will NOT be on campus during registration;

however, they will be available on Monday, July 8.

If you encounter a hardware problem with your computer

while you are attending Summer School, Information

Technology Services can provide you with an Academyapproved

vendor to assist you. There will be a charge from

the vendor for this service.

Access to the Internet is available 24-hours a day.

COURSE INFORMATION:

The following information is for UPPER SCHOOL

students enrolled in these three courses:

Journalism: (Does not apply to Contemporary Issues in

Journalism course.) Journalism students will be assigned to

write stories for the Summer School’s weekly newspaper

and are encouraged to bring personal computers for word

processing. Students interested in taking photographs for

the newspaper should bring a digital camera.

Marine Biology: If you have taken courses in Biology,

Chemistry, or Physics, it would help you to review and/or

bring along any reference materials that you may have.

The course will include field trips and lab work. The

water temperature along the New Hampshire coast

seldom rises above 55° F (17.7° C), but it is tolerable for

wading. You may want to bring some rubber boots or

waders, but most people do fine with shorts and an old

pair of sneakers. Do not plan to go barefoot – barnacles

are sharp! The days are generally warm and humid, but

you may want to bring a sweater or light jacket for early

morning field trips.

Digital Photography: This course is designed to give

students the skills necessary to visually express themselves

through digital photography. For class

projects, students will learn to use their

digital camera to capture images. A

Macintosh computer and Adobe ® Photoshop

® CS2 will be used to manipulate

their digital images. A digital camera

and an 8 GB Flash Drive are required

for this course. A package of printing

paper and an Art Portfolio are also

required and can be purchased at the

Bookstore.

DINING SERVICES POLICIES:

1. The following principles should be observed:

a. Please be conservative in the amount of food and

drink you take when you go through the service

lines; you are welcome to return for seconds; please

try to limit food waste.

b. Bring your dishes and all trash to the appropriate

location.

c. Do not wear hats in the Dining Hall.

d. Always treat the Dining Hall staff with respect. If

you have questions, please feel free to ask faculty

and dining hall staff for assistance.

2. Please do not bring guests to the Dining Hall.

FAXES/EMAIL:

Parents may fax their students through the Academy

Campus Post Office by dialing 603.777.4384. As soon as

the Post Office receives a fax, it is placed in the student’s

campus post office box. Please make sure that the

student’s name and box number are on the fax.

Students will be assigned a Phillips Exeter Academy email

account while on campus. Exeter’s Acceptable Use Policies

and instructions on how to access these email accounts

can be found at the end of this handbook.

GRADES:

The Summer School emphasizes learning for learning’s

sake. Most grades will be (S) Satisfactory or (H) Honors.

Unsatisfactory work is graded as (U). Equivalent letter or

number grades (B or 85) cannot be provided by the Summer

School. No grade is given if a student leaves before completing

a course and the closing assembly on August 9th.

HONORS: The student excelled in all aspects of the

course, including quality of preparation, daily participation,

and total effort.


Exeter Summer School ❘ 5

SATISFACTORY: The student completed the requirements

of the course and demonstrated basic competence in the

subject matter.

UNSATISFACTORY: The student failed to complete

the work of the course and/or did not demonstrate basic

competence in the subject matter.

HEALTH SERVICES:

Phillips Exeter Academy’s Lamont Health and Wellness Center

offers a variety of health care services to Summer School

students. They are here to help students with health concerns

of all types, minor and major, emotional and physical. The

Lamont Health and Wellness Center is located on Tan Lane,

behind the Phelps Science Center. During the summer of

2013, the Health Center will be undergoing extensive

renovations. A temporary health center facility will be

lodged between the Science building and Lamont Health

and Wellness Center, offering the same full range of health

care services. Walk-in services are available from 7:00am –

8:00pm. Emergency services are available at all times, with a

registered nurse on duty 24 hours a day, 7 days a week. A

physician is on call 24 hours a day, 7 days a week as well. In

addition, beds are available for daytime or overnight care.

General Medical Services: Students may seek health

information, advice, and treatment by registering at the front

desk of Lamont Health and Wellness Center. If possible, make

your visit at the beginning of a free period. We do not want

waiting room time to interfere with classes. In general, a nurse

will be available to help you within fifteen minutes. If you

have not been seen within that time, please check with the

receptionist or nurse. If you are not well enough to attend

class or other Academy appointments, you will be allowed to

rest at the Health Center until you are feeling better. If your

problem requires the attention of the physician, the nurse will

either consult with the physician at that time, or schedule you

for the soonest available physician appointment.

Fees: While the tuition charge covers much of the care

provided on campus, parents are charged a fee for certain

services. These may include, but are not limited to, medications,

lab tests, medical procedures, and certain doctor visits. Many

of these fees are covered by the Student Accident and Sickness

Insurance Plan.

Prescriptions and Psychotropic Medications:

Prescriptions and over the counter medications may be

obtained through the Health Center and local pharmacy, as

appropriate. We discourage the stocking of any medications

in the dorm, and would like to be made aware of any

prescription medications the students will be bringing to

school. All psychotropic medications must be stored at the

Health Center, and will be dispensed in weekly allotments.

Such medications include stimulants such as Vyvanse, Ritalin,

Concerta, Strattera, and Adderall and antidepressant medications

such as Wellbutrin, Prozac, Zoloft, Paxil, Celexa, Lexapro,

Effexor, and Imiprimine. This policy serves to protect all students.

We require that individuals prescribed these medications

inform us of their treatment and bring their medication to

the Health Center at the beginning of Summer School or at

initiation of treatment. We are sensitive to issues of confidentiality

and can assure students that their privacy will be respected.

Allergy Shots: All allergy shots will be administered

through a local allergy clinic. Students must bring any

serum to the Lamont Health and Wellness Center upon

arrival to campus to ensure that it is properly stored until

their first appointment. Please call the Health Center at

603.777.3420 for more information about the Allergy

Clinic and transportation.

Student Accident and Sickness Insurance Plan:

All Summer School students are automatically enrolled

in the Summer School Student Accident and Sickness

Insurance Plan. The plan offers the same coverage as the

Academic year plan. Details of the Plan coverage can be

found on the Academy website www.exeter.edu under

Student Life/Health and Wellness/Health Insurance

information/forms”. The Plan is underwritten by: United

States Fire Insurance Company, a Division of Crum &

Forster. All claims and inquiries are to be directed to:

NAHGA Claim Services,

PO BOX 189,

Bridgton, ME 04009-0189

TELEPHONE: 1.800.952.4320

HOMEWORK:

Students should expect an average of one and a half hours

of homework per class period/per night. Because thorough

preparation is essential for successful participation in a class,

students must be prepared to budget their time accordingly.

ID CARDS:

On Registration Day each student is issued a multipurpose

identification card that serves as dorm access, library card,

Lion Card; and is the official ID card of Phillips Exeter

Academy. ID cards must be worn on the lanyard provided

around the student’s neck at all times. Lost or damaged

ID’s must be replaced immediately at a fee of $25.


Exeter Summer School ❘ 6

LAUNDRY:

The Academy contracts with The Campus Laundry by

E&R for the provision of student laundry services on

campus. We recommend that students take advantage of

the laundry service due to the demanding schedules

students will be adhering to during the session.

Students are provided with a personalized laundry bag and

are able to send in one full bag per week (any garments

that can be cleaned in a washer and dryer on normal

cycle). Details on how to purchase any of E&R’s services

will be mailed directly to you by E&R. You can also visit

their website at www.thecampuslaundry.com. Once there,

enter password SK211 to see the various services that

E&R provides. E&R will staff a table at registration to

hand out laundry bags and answer any questions.

There are also card-operated washers and dryers in the

dorms with access provided by E&R (details will be

included in E&R's mailer). Sheets, pillowcases, and towels

are provided and laundered by the Academy. Additionally,

there are two coin-operated Laundromats within walking

distance of the Academy.

LUGGAGE:

Please mark all luggage with: Student’s Name,

SUMMER SCHOOL, Phillips Exeter Academy,

20 Main Street, Exeter, NH 03833-2460. Such

identification is especially important for students

arriving by plane. Since delays occur occasionally, it is

recommended that students carry with them whatever

they will need for the first night. Packages may be sent

ahead to: The Postal Center USA, Staples Plaza, c/o

Summer School, student’s name, 20 Portsmouth Avenue,

Stratham, NH 03885, (603.772.7222) but should not

arrive before June 25th. Packages will be delivered to

campus on July 7th. There is a flat delivery charge of

$15/package for this service, payable to Postal Center

USA. For more information, contact Postal Center USA

at pcstratham@gmail.com or at 603.772.7222. Postal

Center USA will also be on campus during the last few

days of Summer School for students to ship luggage

home. The Postal Center accepts all major credit cards,

cash, and Travelers Cheques. Further details will be

provided to students during Summer School.

MAIL:

Postal services are available for both day and boarding

students during Summer School. On Registration Day

students will be assigned a campus box number. Boarding

students should promptly notify parents of their mail box

number. All students (boarding and day) should be in the

habit of checking for mail daily. The campus mail room is

open Monday – Friday 8:00am – 4:00pm and Saturday

9:00am to 11:50am.

Address mail as follows:

Student’s Full Name

c/o Summer School

Phillips Exeter Academy PEA Box #___

20 Main Street

Exeter, NH 03833-2460

MUSIC:

Music is an important part of Summer School life. In

addition to regular music classes (Jazz Improvisation,

Chamber Music, and Chorus), a number of extracurricular

musical opportunities are available to meet the interests

and talents of our students.

Private Lessons: are offered on many instruments, and

in voice, composition, and song writing. No prior

experience is necessary. To register for private music

lessons, please fill out and return the Registration Form

found on the “How to Apply” page on our website. The

completed form must be received by June 7th. Students

may not sign up for music lessons after June 7th.

Private music lessons cancelled after June 21st

will not be refunded.

Rental Instruments: A limited supply of instruments is

available to students enrolled in private lessons on a first-come,

first-served basis.

The following extracurricular musical opportunities are open

to all students. Students may sign-up during Registration:

Orchestra: rehearses Tuesday and Thursday evenings from

6:30pm - 7:45pm

Evening Ensembles: rehearses Monday and Wednesday

evenings from 6:30pm - 7:45pm

Glee Club: rehearses Tuesday and Thursday evenings

from 6:30pm - 7:45pm

ORIENTATION:

Both UPPER SCHOOL and ACCESS EXETER

orientation consists of the initial dormitory meetings on

the evening of July 7th and the opening School Assembly

the following Monday morning. We encourage students to

learn by participating in a rich variety of events scheduled

during the first week of the session. Arrive as early as


Exeter Summer School ❘ 7

possible on Sunday, July 7th, after 9:00am, and spend the

day exploring the campus and the town and getting to

know your fellow students. Day students are required to

register on Opening Day and will receive their dorm affiliation

and advisor information. Day students are strongly

encouraged, but are not required, to attend the initial dorm

meeting and participate in all dorm-based functions (especially

Field Day, Saturday, July 13th).

PANFOTO:

The Summer School provides the opportunity for the

entire ACCESS EXETER and UPPER SCHOOL

groups to gather together for a panoramic photo. With

a panoramic photo, your child will be able to keep the

summer alive and recall those days shared with new

friends. Photo selections include a matted and woodframed

photo, laminated photo, or an unframed photo.

For more information and to place an order please visit

Panfoto’s website at www.panfoto.com. You may also call

Panfoto directly at 781.788.9595.

PARENTAL PERMISSIONS:

The Summer School Parental Permission Form must be

fully completed and returned before May 1st. Parents,

please keep a copy of the permission form for your

records. You may change your permissions anytime during

the session by updating your copy and either faxing or

mailing to the Summer School Office (SSO). Day students

must have a Parental Permission Form on file in the SSO

in order to participate in an extracurricular event. Day

student parents need to respond to questions 3-6. Day

students please review the “Out-of-Town Guidelines”

when inviting a boarding student to your home. See

Out-of-Town and Day Trip Permission Process below.

OUT-OF-TOWN AND DAY TRIP

PERMISSION PROCESS:

After the first weekend, which is closed for special activities,

students in good academic and disciplinary standing who

have on file written permission from their parents are allowed

to leave campus for a Wednesday afternoon trip or for a

weekend overnight or day trip. Weekends begin after a

student’s last class on Saturday and end at 9:00pm for UPPER

SCHOOL and 8:00pm for ACCESS EXETER on Sunday.

Following the specific process listed below, details of weekend

plans must be registered in the SSO and only after official

approval may a student leave campus. Unless they are

participating in a trip sponsored by the Summer School,

students must not leave the town of Exeter or ride in a

vehicle, even when accompanied by their parents,

without following specific out-of-town guidelines.

Please note: the first weekend of the session (July 13th - 14th)

is a closed weekend; as is Wednesday July 10th - Student Life Day

and Wednesday, August 7th - International Day. Students may not

leave campus unless they are on a school-chaperoned trip.

Whether for a short trip or an overnight visit, before riding in

any vehicle or leaving Exeter, students must always take particular

care to obtain proper permission. Out-of-Town permissions

may be requested for a Wednesday afternoon, a Saturday

afternoon, for a Sunday, or for a weekend. Boarding students

are reminded that they may not ride in vehicles, (including

taxicabs, buses, trains, shuttles, limos, etc.) without specific

parental and Summer School permission in the form of an

Application for Out-of-Town.

Note: ACCESS EXETER students will be off campus on

July 25th–27th for their required excursions. Other plans

may not be made for that weekend. Students enrolled in

Cluster Four: A Global Community will be traveling to

Montreal and will need a valid passport with them for

crossing the Canadian border.

Walking Trips:

Students may walk within the town of Exeter without an

Application for Out-of-Town Permission form.

The following refers to the permissions needed by

students on the 2013 Parental Permission Form:

Day Trips within the Exeter

vicinity by any vehicle:

With your parent or legal guardian: Requires a

“yes” on Question #1 and an approved Application

for Out-of-Town Permission form.

With a parent of another Summer School

student: Requires a “yes” on Question #3, an

approved Application for Out-of-Town Permission form,

and a written invitation* by the Summer School parent.

With another party: Requires the driver to be over

21 years of age and listed on Question #2; and/or

requires the driver to be between the ages of 18-21

and listed on Question #7, an approved Application for

Out-of-Town Permission form, and a written invitation*

from the hosting party.

For all day trips: Students must return to campus by


Exeter Summer School ❘ 8

the normal dormitory check-in times. Check-in times

are: Saturday - 11:00pm; Sunday-Friday - 9:00pm for

UPPER SCHOOL and 8:00pm for ACCESS EXETER.

Overnight visits:

For all overnight visits, an Application for Out-of-Town

Permission form must be completed following the

guidelines listed below.

a) With your parent or legal guardian: Requires

a “yes” on Question #1 and an approved Application

for Out-of-Town Permission form.

MUST BE COMPLETED by 1:00pm on Tuesday for

a Wednesday departure or by 1:00pm on Friday for a

Saturday, Sunday, or weekend departure.

*All written invitations and permissions must include

the student’s name, specific description of what the student

will be doing – including the host family’s name and

telephone number, the time and date of the visit, the form

of transportation and, if appropriate, who will be driving

the vehicle. You may fax or mail these documents (Email

will NOT be accepted) fax: 603.777.4385, or mail:

Summer School Office, Phillips Exeter Academy, 20 Main

Street, Exeter, NH 03833.

PHYSICAL EDUCATION:

An important component of Summer School, Physical

Education promotes fitness, cooperation, sportsmanship,

and the learning of new skills. We offer a wide variety

of sports and urge students to take a class in an activity

with which they are not already familiar. All residential

UPPER SCHOOL and all ACCESS EXETER

students are required to participate in this program.

b) With a family friend or relative: Requires the

driver to be over 21 and listed on Question #2

and/or requires the driver to be between 18-21

and listed on Question #7, a written invitation*

from a responsible adult in the household that you

will be visiting, and an approved Application for

Out-of-Town Permission form.

c) All other day trips and overnight weekend

trips that do not fall in one of the above

categories requires special permission from

the Deans’ Office.

Completing the Application for

Out-of-Town Form:

Forms may be obtained from the SSO or your dorm

head. You must fill in the form, obtain your advisor’s

signature, and bring the form to the SSO for approval.

Once approved you must post the yellow copy in your

dormitory prior to your departure. Note: Students

must bring their own forms to the SSO.

The Application for Out-of-Town Permission form

Physical Education is optional for UPPER SCHOOL

day students. There are two sessions equal in length, both

2 weeks long (except for Crew). It may not be possible

for all students to be placed in their first choice in both

sessions; however, every attempt will be made to honor

first choices in at least one session. Several Physical Education

options require equipment (i.e., tennis racket, appropriate

footwear, etc.). Students should plan ahead and

bring their own equipment. All Students will sign-up for

Physical Education classes when they arrive on campus.

Only UPPER SCHOOL students interested in Crew or

any student interested in the Seacoast United Soccer Club

will sign-up before Summer School begins.

REGISTRATION:

All students (including day students) must register on

Sunday, July 7th, in Grainger Auditorium, Phelps Science

Center on Tan Lane. Registration will be held from

9:00am until 5:00pm. A detailed listing of registration

procedures will be supplied when you check-in. If travel

plans force you to arrive after 5:00pm, please notify the

SSO immediately. The dining hall closes at 8:00pm so late

arrivals should make arrangements for food en route

ROOM FURNISHINGS:

Each room has a bed with linens, blankets, pillow, dresser,


Exeter Summer School ❘ 9

desk, closet or wardrobe, lamp, chair, and a wastebasket.

Do not bring furniture, beanbag chairs, plants, pets,

refrigerators, televisions, air conditioners, and all heat

producing items including: irons, coffee pots, corn poppers,

hot plates, toasters, electric immersion coils, high-voltage

electrical appliances, halogen floor lamps, and high intensity

lamps that generate excessive heat. Students may want to

bring a fan or purchase one in town, as rooms are not

air-conditioned. Students may bring: electric razors,

clocks, radios, stereos, and hair dryers (portable only).

Computers are allowed, but television receivers may

not be used as monitors.

ROOM KEYS:

Each student is issued a key to their dorm room on

Registration Day. For security reasons, students should

make sure to lock their dorm room. There is a $35 charge

for replacing a lost key. The student is required to pay the

fee before the replacement key is ordered. Keys must be

returned at the end of the session.

ROOMING POLICY:

Because we firmly believe that making new friends and

getting along with all types of people are essential parts of

the boarding school experience, we will not honor requests

for specific roommates, (friends or relatives will not be

housed together). Requests for a specific room or

dorm must be made in writing and received by

May 1, 2013. Students will learn their dorm, dorm

room, and roommates on Registration Day. Please do not

call the Summer School Office beforehand to inquire

about this information.

FUNDAMENTAL RULES AND REGULATIONS:

The Academy assumes that its students enter the school

with a serious purpose and that conscience and good

sense are in the main a sufficient guide to behavior. The

Academy expects honesty from its students. The faculty

intends to develop among students a sense of responsibility

for personal conduct and for the well-being of the larger

community. Phillips Exeter Academy is a diverse learning

community and as such demands a high level of tolerance,

mutual respect, and civility from all of its members. To

that end, the Academy encourages freedom, within

reasonable limitations, and enforces rules defining them,

which are necessary to maintain relative freedom for all.

The faculty may at any time dismiss a student from Summer

School for committing or attempting to commit any of

the following offenses, including a first offense:

1. Hazing other students. Hazing is defined as

harassing, intimidating, or coercing another

student with the purpose or result of

embarrassment, disturbance, or humiliation.

2. Dishonest acts of any kind, including plagiarism

or the unauthorized removal of materials from

the Library.

3. The purchase, possession, use, or distribution of:

• any illicit or illegal drug, including marijuana,

• any prescription drug in a manner not consistent

with the instructions of the prescribing physician,

• legal over-the-counter drugs, or home-made

preparations or remedies for purposes other

than legitimate medical treatment or

• prescription or over-the-counter pharmaceuticals

in a form that would not normally be purchased.

Possession of paraphernalia that are customarily

used for illegal drug use or drug abuse will be

considered a violation of this rule.

4. Leaving Exeter without permission.

5. Absence from the dormitory without permission

after reporting hours at night.

6. Purchasing, possessing, drinking, or being under

the influence of alcoholic beverages, or the possession

of empty alcoholic beverage containers.

7. Gambling for money.

8. Unauthorized visiting of boys to girls’ rooms or

of girls to boys’ rooms.

9. Actions that create a fire hazard; such actions

include smoking (which is not permitted during

Summer School) or burning any material in

student rooms, possessing or using firecrackers,

and tampering with fire extinguishers or fire

alarm systems.

10. Students are not permitted to use or have custody

of any weapons, including those used for martial

arts, any type of firearms, stun guns, TASERs, or

air guns of any sort, including BB guns.

11. Use of skateboards, scooters, rollerblades/skates,

bicycles or any other wheeled vehicle or device,

except a wheelchair or ambulatory device is prohibited.

Students who choose to remain present while others


Exeter Summer School ❘ 10

violate rules governing the use of alcohol or other drugs,

or while others commit hazing, may be subject to major

disciplinary action. The faculty may also dismiss a student

for violating or attempting to violate, or choosing to

remain present during the violation of, any other rules

and regulations of Summer School. Students may also be

dismissed for unsatisfactory conduct, for a generally

unsatisfactory record, or for conduct injurious or dangerous

to themselves, to Summer School, or to others. Failure to

know the rules and regulations is not a defense. Summer

School’s interest in the conduct of students away from

campus during the session is the same as it is in their

conduct on campus. Summer School may hold students

accountable for their off-campus and online conduct in

appropriate ways, including a disciplinary response.

The aim of regulations governing day students is to enable

them to share the boarding experience as much as possible

while recognizing their status as students who live at

home. The behavior of day students is governed by the

rules that apply to all Academy students; day students are

expected to conform, as far as practicable, to the same

regulations as boarding students. Day students are under

the supervision of their parents when they are home. Day

students are expected to be off-campus by 9:00pm

(UPPER SCHOOL), 8:00pm (ACCESS EXETER),

Sunday through Friday, and 11:00pm on Saturdays.

In any case involving direct observation or material

evidence of a violation of a Fundamental Rule, a faculty

member must report the violation immediately to the

Dean’s Office.

Students should be aware that, in addition to state laws

regarding drug and alcohol use, theft, and other matters, the

state of New Hampshire has enacted a law against student

hazing. A copy of this law is available in the Deans’ Office.

The school is required by law to report certain offenses,

including hazing, to state and local authorities.

THE DISCIPLINARY PROCESS IN THE

SUMMER SCHOOL - MAJOR DISCIPLINE

CASES:

A violation of any Fundamental rule set forth in the

Summer School Catalog and in the printed statement

“Fundamental Rules and Regulations” may result in dismissal.

The facts will be ascertained during an investigation conducted

by the Dean’s Office. As part of the investigation,

the reporting faculty member and the student are asked to

prepare a written narrative about the case. A student must

provide a factual statement and cooperate in the discipline

process; failure to do so may be cause for disciplinary

action. After investigating the case and consulting with the

chair of the Discipline Committee, the Dean’s Office

decides if the case should go to the Discipline Committee

to be heard. A Dean will inform the student in writing of

any charges.

Accompanied by his/her advisor, the student will appear

before the Discipline Committee which will hear the case

and make a final decision.

Parents may withdraw a student from Summer School at

any time. The Academy, however, can issue grades only if

all work is completed and the student is in good standing.

DISCIPLINE COMMITTEE:

The Discipline Committee consists of eight faculty members

who vote, and a non-voting chair. At the discretion of the

Dean, the Discipline Committee may convene with six

voting faculty members and a non-voting chair. The

student with his/her advisor will appear before the

Committee which will hear the charge submitted by the

Dean. The chair will read aloud the reporting faculty

member’s factual statement, and the student’s factual statement.

After answering any questions from the Committee,

the student then leaves the room to wait outside. The

Committee will then speak with the student’s advisor.

After the advisor leaves, the Committee will confirm the

accuracy of the charge. If the Committee changes the

charge(s) formulated by the Dean’s Office, the student will

be informed and given an opportunity to respond to the

new charge(s). The voting members of the Committee

then decide on the most appropriate disciplinary response.

In the process of reaching a decision, the first motion

must be for dismissal. If that motion fails, the next motion

will be for probation. If the motion ends in a tie vote, it is

immediately reconsidered. If the vote is tied again, the

motion fails. After a motion passes, a Dean will immediately

inform the student of the approved motion and the rationale

for the Committee’s decision.

OTHER DISCIPLINARY MEASURES

IN SUMMER SCHOOL:

In regular cases, where Probation is the most serious of

possible responses, the student does not appear before the

Discipline Committee. The Deans are empowered to act

on the behalf of the Summer School Faculty.

1. Admonishment – In situations where concerns

have been raised about a student’s unsatisfactory

behavior, a student may be admonished. Admonish-


Exeter Summer School ❘ 11

ment requires the student to meet with the Dean

to discuss the situation. The student’s advisor is

informed and written documentation is placed in

the student’s file.

2. Dean’s Warning – A more formal form of

admonishment, includes written notification to

the student’s parents or guardian.

3. Dean’s Warning with restrictions – In situations

where there are more than simple concerns about

a student’s behavior (i.e., three or more unexcused

absences, lack of daily preparation for class, failure

to follow faculty instructions), the Dean is

empowered to add restrictions to his warning.

• Restrictions Level 1, lasting one week

(Monday through Friday), requires the

student to check-in at 8:00pm. After check-in,

students must observe study hours in their

own rooms and not visit in the common

areas with friends from outside the dorm.

• Restrictions Level 2, lasting one week

(Monday through Sunday), imposes the same

limitations as Level 1 and in addition, restricts

the student to campus. The student will not

be granted out-of-town permissions nor will

they be allowed to participate in extracurricular

excursions. Students may not leave town

except for required academic programs.

• Probation indicates that a student’s stay at the

Academy is in jeopardy. It imposes the same

limitations as Dean’s Warning with Restrictions

Level 2 except that the duration of restrictions

may be extended.

Care of Academy Property: Students are

expected to keep their rooms in good repair and to follow

faculty instructions regarding their upkeep. Students are

financially responsible for damage and/or abuse to Academy

property. (See pages 53-55 of the 2013 Summer School

Catalog for details about this policy.)

Dress Code: Dress is informal, but students are

expected to be well groomed and to use good taste in their

choice of clothing. Shorts or slacks are usually worn to

class. Some occasions call for dressier attire: coats and ties

for boys; dresses or skirts and blouses, for girls. We require

that students wear shoes or sandals for class, dining hall,

library, and all official school functions. Hats are considered

outdoor wear and are not to be worn indoors. During class,

students should refrain from wearing clothing that will be

distracting to their classmates or the task at hand.

Electrical Appliances: Students are not allowed to

bring television sets, refrigerators, air conditioners, or other

such appliances to Exeter. Fans, however, may be used.

(Please refer to the Room Furnishings section for a

detailed list of prohibited items.)

Motor Vehicles: If a day student is a licensed

driver, he or she may drive between home and campus.

Assuming proper insurance and parental approval, he or

she may also give rides to other day students for commuting.

Once on campus, student vehicles must remain parked in

approved locations. Boarding students may not possess or

rent motor vehicles on campus or in the Exeter vicinity.

Students may not accept rides from passing motorists

while under the jurisdiction of Summer School. Boarders

may not ride in vehicles, including taxicabs, without

parental and Summer School permission.

SMOKING/TOBACCO USE:

We believe that the harmful effects of smoking and

tobacco use have been convincingly demonstrated; consequently,

students are not allowed to use tobacco in any

form during the session indoors or outdoors, on or offcampus.

Students are not permitted to have the following

in their possession at any time during the session: tobacco,

matches, lighters, etc. Because the rule is strictly enforced,

no student should enroll with the expectation of being

permitted to use tobacco. Failure to observe this regulation

may result in serious disciplinary action and/or dismissal.

SPENDING MONEY:

The SSO does not hold cash for students. There are two

automated teller machines (ATM) located on campus and

others are available at banks in Exeter within walking distance.

Expenses for the session, including books, supplies

and off-campus excursions, are approximately $700. (For

more information on Summer School’s Lion Card option,

please refer to the Banking section in this handbook.)

STUDENT ACTIVITIES:

This summer will be an opportunity for you to expand

your horizons. With student representation from approximately

40 states and 38 countries, there will be plenty of

opportunity to learn about the rich diversity of our world.

We hope that your experience at Exeter will challenge

you academically and socially. The mission of the Summer


Exeter Summer School ❘ 12

School Student Activities Office is to provide students

with educational and leisure opportunities particular to

New England. We strive to create a program that supplements

the academic and Physical Education program with

responsible recreation. Since not every student chooses to

participate in every off-campus excursion, Summer School

charges a user fee, rather than a blanket charge included

in the tuition. The user fees are based on cost of admission

(where applicable), the cost of transportation, and administrative

expenses. The following list (on page 13) of

prospective excursions and tentative prices will enable

parents and students to plan accordingly. We will offer a

number of no cost on-campus activities throughout the

summer. Events from past summers have included karaoke,

dances, movies, and a talent show. We will continue to

enhance these activities in response to students’ ideas.

SUPPLIES:

Webster’s Collegiate Dictionary or equivalent is recommended

for English courses. Graphing calculators are used

in all math courses. (Phillips Exeter Academy Mathematics

Department uses mostly Texas Instrument TI-83/84’s and

89’s). For personal use students may bring their own tennis

and squash racquets, golf clubs, musical instruments, etc.

Summer School students may NOT bring bicycles or

skateboards.

SWIM TEST:

All students will take a mandatory swim test once on

campus. Students not taking or passing the swim test will

not be allowed to participate in any water sport, or

participate in the beach field trips or polar bear swims.

TELEPHONES:

There is no telephone service provided to student dorm

rooms. There are, however, phones available for students to

place local and credit-card/prepaid phone card calls in

dorm common rooms. Prepaid phone cards may be purchased

at local stores or the Academy Bookstore.

Parents may communicate with Summer School personnel

only (not students) via the Summer School email address:

summer@exeter.edu. Urgent messages may be phoned to

the office 603.777.3488 or 800.828.4325 x3488 between

8:00am and 4:00pm Mondays, Tuesdays, Thursdays and

Fridays; and on Wednesdays and Saturdays between

8:00am-1:00pm. The office is closed on Sundays. Outside

these hours, please follow instructions on the SSO

voice mail.

TRANSPORTATION TO EXETER:

Students arriving on July 7th by plane, train or bus in

Boston requiring transportation to Exeter, New Hampshire

must go to Terminal C (lower level past Dunkin’ Donuts

coffee kiosk) at Boston Logan Airport. If you travel by train

or bus to Boston, you must get yourself to Terminal C at

Logan Airport by taking a taxi or traveling by the MBTA

Silver Line directly to Logan, Terminal C. Chartered buses

will leave as they fill between 9:00am and 5:00pm. Space on

buses is available ONLY by reservation. All students must

complete and return the Summer School Arrival Form by

May 1st. Students arriving on July 7th by plane or bus to

Manchester Airport must go to the main entrance of Manchester

Airport. Buses chartered by the Summer School will

leave Manchester Airport as they fill between noon and

5:00pm. Space on buses is available ONLY by reservation.

All students must complete and return the Summer School

Arrival Form by May 1st. In order to rest and be ready for

the first day of classes, students should plan to arrive as early

as possible on Registration Day, July 7th, but not before

9:00am on that date. Summer School cannot be responsible

for earlier arrivals.

Note to Parents: PEA shuttle buses do not return to

Boston Logan or Manchester Airport from Exeter on

Registration Day. Parents must arrange for private means,

(i.e., cabs or airport shuttles) as they are the only available

transportation. Below is a list of companies that provide

transportation between Exeter and the airports. These

services require a 24-hour advance reservation.

Flight Line Airport Express – 800.245.2525

Exeter Academy Taxi – 603.658.8294/Local

Caren’s Caravan – (vans to Logan/Manchester)

877.772.7959/Local 603.772.7959

Coastal Limousine Service – 800.992.0518/Local

603.436.5151

Green Rides USA – 877.642.6001/Local 603.642.6001

Summer School is also offering coach bus service from the

New York City area. Coaches will depart from both Penn

Station (vicinity of 31st Street and 8th Avenue) and Grand

Central Station (vicinity of Lexington Avenue between

42nd and 43rd Streets at Grand Central). Coaches will

depart for Exeter PROMPTLY at 9:00am. Luggage space

availability is very limited and must be kept to two pieces

of luggage per student. This service is ONLY available

by reservation and there is a $90 charge per student. As

with the airports, all student arrival information must be

submitted by May 1st.


Exeter Summer School ❘ 13

Potential Excursions and

estimated costs for Summer 2013

New England Aquarium $30

Located in Boston, this is the Eastern Seaboard’s

premier aquarium & oceanographic research center.

Boston Museum of Science $34

The Museum of Science includes the OMNIMAX

Theater & many technological exhibits.

Boston Museum of Fine Arts $22

Portland Sea Dogs Baseball Game $20

Whale Watch $40

Cruise the beautiful Atlantic Ocean as we look for whales.

Mt. Major Hike and

Ellacoya State Park $12

Explore the beautiful White Mountains from

high atop Mt. Major.

Weekly Beach Trips $8

Swim in the Atlantic Ocean.

Weekly Mall Trips $10

Freeport Designer Outlet Stores $25

L.L. Bean, Ralph Lauren, J. Crew, Eddie Bauer

and 80 more stores.

Boston Commons $25

Un-chaperoned Saturday afternoon trips. Requires special

parental permission.

Canobie Lake Amusement Park $32

The number one amusement park in the area.

Water Country $36

New England’s largest waterslide park.

“Take the plunge…ride the waves…”

This is a partial list of potential excursions to

aid students and parents in planning expenses.

Summer School reserves the right to add or drop

excursions, or to change prices without notice.

Tickets will be on sale in the Student Activities Office.


Exeter Summer School ❘ 14

DEPARTURE FROM EXETER:

Reservations for return flights on August 10th should have

departure times after 10:30am for flights departing

from Logan or Manchester Airports. Buses will leave

Exeter for Boston Logan or Manchester airports beginning

at 5:00am on that day, which will allow plenty of time for

students to make their flights. Transportation for international

flights that may require an earlier departure will be

addressed on a case-by-case basis. Students requiring

transportation to Boston Logan, Manchester Airport,

Connecticut stops or JFK Airport need to purchase a ticket.

The cost of the departure ticket for Boston or Manchester

is $40, and $90 for Connecticut or New York City stops.

Students will purchase these tickets in the Student Activities

office during the first weeks of Summer School.

Reservations for return flights on August 10th should

have departure times after 5:00pm for flights departing

from JFK Airport, New York City. Buses will leave

Exeter at 9:00am for New York City. Stops will be made

in E. Hartford, CT; Milford, CT; Stamford/Darien Ct;

Grand Central Station; Penn Station, and JFK Airport

Terminal 1.

Very Important: Most airlines require younger children

(15 and under) to be accompanied to the gate by an adult

who must remain at the airport until the child boards and

the aircraft departs the gate. It is the parent’s responsibility

to make these arrangements directly with the airline.

Please contact the Summer School Transportation Office

at 603.777.3494 or email jtrueman@exeter.edu if you

have questions concerning travel for your student.

VISITING GUESTS:

Parents and friends are welcome to visit on Saturdays and

Sundays. The Academy cannot house visitors in dorms or

provide meals. Local area lodging is available at the Exeter

Chamber of Commerce website www.exeterarea.org.

ACCESS EXETER parents: please note that the

ACCESS EXETER excursions may not return on

campus Saturday, July 27th until after check-in.

WORSHIP AT EXETER IN THE SUMMER:

If you normally follow a religious discipline or attend

services during the year, we would like you to have the

opportunity to do so this summer as well. While we may

not be able to provide everything you are accustomed to

having in worship, we would like to encourage you to

continue your practice as fully as possible. Russell

Weatherspoon, Campus Minister, outlines below what is

available on campus, in the local community and beyond.

Students - as individuals or in groups - may use a wide

variety of rooms on campus for religious gatherings.

Students organize most of these meetings on their own,

but may ask for help from Mr. Weatherspoon or other

Exeter community adults. Phillips Church, located on the

corner of Tan Lane and Front Street, hosts several meetings

each week. Evening Prayer is held in the sanctuary on

Tuesday and Thursday nights. Just off the sanctuary is The

Stuckey Room, an inviting space for large gatherings.

Upstairs is The Wicks Room, which has been used for

Vipassana Meditation and for prayer by students from

various traditions such as Islam. Downstairs has a dedicated

room for Hindu worship, a lounge, two kitchens (one set

aside for kosher preparations) and an additional meeting

room for small groups. Students seeking a space for

Shabbat services may decide to use one of the rooms in

Phillips Church, The Seabrooke Room in Elm Street

Dining Hall or the Class of ’51 Room in the library. They

may also decide to go to temple in nearby Portsmouth on

Friday nights. No matter what your religious heritage or

practice, please come to Evening Prayer some time during

the summer.

Please visit www.exeterarea.org for local churches and

confirm summer service hours.


Exeter Summer School ❘ 15

Campus Computing

RESOURCES SUMMER SCHOOL 2013

Your Summer School teachers or dorm head are your

first points of contact if you have questions or experience

a problem with network access at Phillips Exeter Academy.

If they are not available, you may contact Information

Technology Services (ITS) at 603.777.3693, email at

itservices@exeter.edu or stop by their offices located in

the Academy Center, Room 225 and the Data Center,

corner of Water and Main Streets. The ITS support

business hours are Monday through Friday from 8:00am

to 3:00pm. If you contact ITS after hours, please leave a

voice mail message. Be sure to include your name, how

you can be contacted, and a brief message. Depending

upon the nature of your call, ITS will follow-up with

you directly or with the SSO. Your data network accounts

will remain active through 1:00pm of the last day of the

Summer School.

USING THE ACADEMY DATA NETWORK

A network account provides you with an email account,

the ability to access the Internet, networked public and

department resources, and a private home directory, where

you may save files. ITS automatically sets up your network

account so that you’ll be able to use the Academy Intranet

and the Internet. To use your account, you’ll need a username

and password, which will be issued at registration.

Passwords

Passwords are case sensitive (if there’s a capital in the password

provided, you need to type a capital). If you forget

your password, visit one of the ITS offices (be sure to

bring your Summer School ID card). Never share your

password. ITS (or any reputable company) would never

ask for your login credentials in an email. Emails of this

nature are generally phishing scams trying to steal your

identity.

How to Log In to and Log Out

of Public Machines

The several types of computers you may encounter on

campus are Windows, Macintosh and Kiosk. Mac OS X

has auto login.

Windows – requires users to login. The login screen

requires three pieces of information: Username, Password,

and Domain (if requested, the domain should be MASTER).

• Tap the spacebar to activate the machine.

• Press CTRL + ALT + DEL keys simultaneously,

if requested.

• For Username, type your network username as

assigned.

• Tab or use the mouse to get to Password, and enter

your network access password as assigned.

• For Domain, it should read “MASTER” and

should not be changed.

• Click OK or press the Enter key.

Logging out of a Windows computer

By following these steps, you will allow the equipment

to shut down safely and to close out of your account

securely.

• Click on the Start button and move cursor

to “Shutdown”.

• Click on Logoff.

Kiosks require no login and have Internet access only.

ExeterConnect

ExeterConnect will allow you access to network resources

in the same way from the classroom, lab, dorm and offcampus.

Within the portal you will not only find links to

courses you participate in but also links to other Academy

resources such as:

• Campus Email - Outlook Web Access (OWA)

• Biblion Library Resources

• Summer School Daily Announcements

To access ExeterConnect, launch a web browser (Internet

Explorer), go to http:/connect.exeter.edu. Login with

master\your network username , (i.e., master\jdoe),

and password.

WIRELESS ACCESS

Wireless access is available in all academic and administrative

buildings, the library, gym, and dining hall. There is

no wireless access in the dormitories. The Academy is

working to expand wireless access to dormitories completing

the project in the fall of 2013.

ACCEPTABLE USE POLICY

Purpose

This policy defines and describes Phillips Exeter Academy’s

commitment to ensure the legal, ethical and appropriate

use of technology resources at the Academy including, but

not limited to: computer equipment, software, networks

and voice systems.


Exeter Summer School ❘ 16

The technology resources at the Academy are provided

to support the Academy’s educational and business operations.

Academy technology resources are the property of

the Academy; use of these resources is a privilege and not

a right. Individuals who are provided access to Academy

technology resources assume responsibility for their

appropriate use; the Academy expects individuals to be

careful, honest, responsible and civil and to at all times

be in compliance with all Academy policies and state and

federal law.

Scope

This policy applies to all users of Phillips Exeter Academy’s

technology resources. It applies to all software and hardware

owned, leased or subscribed to by the Academy.

It also applies to all personally-owned equipment that

connects to the Academy’s network.

Authorized Use

• An authorized user is any person who has been

granted authority by the Academy to access its

computing, network and voice systems. Unauthorized

use is strictly prohibited.

• By accessing the Academy’s network using

Academy-owned or personally-owned equipment,

you have consented to the Academy’s exercise of

its authority and rights as set out in this policy

with respect to any such equipment, as well as

with respect to any information or communication

stored or transmitted over such equipment.

• When a user ceases being a member of the

Academy, this authorization terminates immediately.

If a user is assigned a new position and/or

responsibilities, authorization to use technology

resources not necessary for his or her new position

will also terminate.

• Incidental use for personal, non-business purposes

is acceptable, but must not negatively impact

system performance, classes or Academy business.

Responsible Use

• Individuals who are assigned data and voice

network accounts are solely responsible for how

they are used. Individuals may not share or borrow

accounts and passwords with others.

• Users may not access the personal or confidential

accounts and files of others without permission.

Users are prohibited from acting in ways that are

unethical, illegal or invade the privacy of others.

• Users must maintain the confidentiality of the

Academy’s sensitive information and comply with

Academy information security and privacy policies

and federal and state laws.

• Any communication, internal and external, must

clearly identify the sender. Individuals may not

send messages anonymously or under another

name or identity. Altering electronic communications

to hide your identity or impersonate another

person is prohibited.

• Users are responsible for both the content and

possible effects of their messages on the network.

Prohibited activities include, but are not limited

to creating or propagating viruses, materials in any

form (text, sounds, images, video) that reflect

negatively on the Academy, chain letters,

inappropriate messages (including discriminatory

or harassing material) and billable services.

• Users must abide by all copyright and other laws

governing intellectual property use. Users are

prohibited from using Academy networks or

equipment for the acquisition, storage or

distribution of any digital content which they

do not have legal right to use including, but not

limited to copying and sharing software, images,

music and movies.

• Users must adhere to all software license provisions.

No software will be installed, copied or used on

Academy equipment except as permitted by law.

• Users are required to have updated virus protection

software on their computers when connecting to

the Academy network. Users should use caution

when opening email attachments or other internet

files which may contain malicious software. Any

computer found to be infected with viruses or

malware to the extent that is may negatively affect

Academy resources will have access to networks

services revoked until such viruses and/or

malware have been removed and updated antivirus

software has been installed. If a user knows or

suspects that their machine has contracted a virus,

user shall notify ITS immediately.

Prohibited Activities

• Attempts to exploit, test or probe for security holes


Exeter Summer School ❘ 17

or weaknesses on Academy computers or networks

• Attempts to monitor, analyze or tamper with

network data packets that are not explicitly

addressed to your computer

• Using a network address other than the one

assigned by the Academy

• Execution or compilation of programs that have

the potential to break or interfere with system

security

• Use of the Academy’s technology resources or

data for commercial purposes without prior

authorization

• Connecting any secondary physical network

including but not limited to modems, bridges,

routers, wireless access points or other network

devices to the Academy network without prior

authorization from the Director of ITS

• Use that is inconsistent with the Academy’s

non-profit status: The Academy is a non-profit,

tax-exempt organization and is subject to specific

federal, state and local laws regarding sources of

income, political activities, use of property and

similar matters.

• Using Academy technology in any way that

suggests Academy endorsement of any political

candidate or ballot initiative

• Physical theft, rearrangement or damage to any and

all Academy technology equipment, facilities or

property

• Undisclosed and unauthorized recording or

streaming or taking still photographs of other

individuals within the PEA community: Individuals

are not permitted to make or attempt to make an

audio or video recording or take photos of private,

nonpublic conversations and/or meetings on the

premises, without the knowledge and consent of

all participants subject to such recordings, and, in

the case of students, without the consent of the

Dean of Students. The use of undisclosed hidden

recording devices is prohibited, as is the transmission

and/or distribution of any such recordings or

pictures.

• Accessing the Academy’s network or equipment to

create, access, download, edit, view, store, send or

print materials that are illegal, harassing, intimidating,

discriminatory, pornographic or otherwise

inconsistent with the Academy’s stated rules and

policies as defined in The E Book, the Employment

Guidelines, the Summer School Student

Handbook, and in the Faculty Handbook

• Use of the Academy’s technology resources for any

type of illegal activity

Security

• Each user is responsible for the security and

integrity of information stored on his or her

computer or voice mail system. Computer

accounts, passwords, security codes and other

types of authorization are assigned to individual

users and must not be shared with or used by

others. The Academy reserves the right to bypass

such passwords and to access, view or monitor its

systems and all of their contents. By accessing the

Academy’s systems, you have consented to the

Academy’s right to do so.

• Users may not attempt to circumvent or subvert

the security provisions of any system.

Privacy Expectations

• The Academy’s network, voice and computing

resources are the property of the Academy. The

Academy will, to the extent possible, respect the

privacy of all accountholders on the network.

However, the Academy reserves the right to access,

view or monitor any information or communication

stored on or transmitted over the network, or on or

over equipment that has been used to access the

Academy’s network and it may be required by law

to allow third parties to do so. Electronic data may

become evidence in legal proceedings. ITS will

participate as required in any investigation as

directed by the Dean of Students, Dean of Faculty,

Director of Summer School or Director of Human

Resources.

• The Academy places a high value on privacy and

recognizes its critical importance in an academic

setting. There are nonetheless circumstances in

which, following carefully prescribed processes,

the Academy may determine that certain broad

concerns outweigh the value of an individual’s

expectation of privacy and warrant Academy

access to relevant ITS systems without the consent

of the individual. Those circumstances are discussed


Exeter Summer School ❘ 18

on the Information Technology web page

(http://www.exeter.edu/its), together with the

procedural safeguards established to ensure access

is gained only when appropriate.

• The Academy reserves the right to protect systems,

software, individuals and contents of the network

from potential or actual harm.

• Users should exercise caution when storing,

processing and/or transmitting personal and

sensitive data.

Enforcement and Sanctions

• All members of the community are expected to

assist in the enforcement of this policy. Violations

of this policy may result in a variety of disciplinary

actions which may include the loss of computer,

telephone or network access privileges or dismissal

for employees and requirement to withdraw for

students. Some violations may constitute criminal

offenses as defined by local, state and federal laws,

and the Academy may initiate or assist in the

prosecution of any such violations to the full

extent of the law.

• Any suspected violation of this policy should be

reported immediately to the Director of Information

Technology as well as to the Dean of Students,

Dean of Faculty, Director of Summer School or

Director of Human Resources.

The Academy’s full Acceptable Use Policy can be

found at www.exeter.edu/_its_/8516_8558.aspx.


Exeter Summer School ❘ 19

Notes

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DRIVING DIRECTIONS TO EXETER

From the South (Boston, MA)

Route I-95 North. In New Hampshire take Exit 2/Route 101 (before the I-95/Hampton

toll plaza.) Travel west on Route 101/Exeter/Manchester. Take Exit 10 (Route

85/Newfields Road). Turn left at the end of the ramp onto Route 85. Follow until stop

sign. At stop sign turn right onto Main Street. Turn left at the blinking yellow light onto

Tan Lane. The Phelps Science Center is on the right half way up the street.

From the North (Portland, ME)

Maine Turnpike to Route I-95 South. In New Hampshire take Exit 2 just before the

Hampton toll plaza. Travel west on Route 101/Exeter/Manchester. Take Exit 10 (Route

85/Newfields Road). Turn left at the end of the ramp onto Route 85. Follow until stop

sign. At stop sign turn right onto Main Street. Turn left at the blinking yellow light onto

Tan Lane. The Phelps Science Center is on the right half way up the street.

From the West (Manchester/Keene, NH)

Route 101 East to Exeter. Exit 10 (Route 85/Newfields Road). Turn right at the end of

the ramp onto Route 85. Follow until stop sign. At stop sign turn right onto Main

Street. Turn left at the blinking yellow light onto Tan Lane. The Phelps Science Center

is on the right half way up the street.

Approximate Driving Times:

1 hour from Portland, ME; Boston, MA

2 1/2 hours from Keene/Hanover, NH; Providence, RI; Springfield, MA; Hartford, CT

3 1/2 hours from Albany, NY

4 hours from New Haven, CT

5 1/2 hours from New York, New York

Design art credit: Tara Misenheimer


www.exeter.edu/summer

Phillips Exeter Academy Summer School ❚ 20 Main Street ❚ Exeter, New Hampshire 03833-2460

Tel 603.777.3488 ❚ Tel Outside NH 800.828.4325 ❚ Fax 603.777.4385 ❚ email summer@exeter.edu

© 2013

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