2 June 1998 - Stirling Council - Decisions On Line

STIRLING COUNCIL
MINUTES of SPECIAL MEETING of the RESOURCES COMMITTEE held
in VIEWFORTH, STIRLING on TUESDAY 2 JUNE 1998 at 2.30 pm
Present:-
Councillor Tom COLL (in the Chair)
Councillor Rob BALL
Councillor Tommy BROOKES
Councillor Ken CAMPBELL
Councillor David DAVIDSON
Councillor John HENDRY
Councillor Pat KELLY
Councillor Corrie McCHORD
Councillor Catherine ORGAN (substitute)
Councillor Helen SCOTT (Substitute)
Councillor Gillie THOMSON
Councillor John WYLES
Mr Gordon Best, CCT Manager, Chief Executive’s Services
Mr Bill Dickson, Director of Finance and Information Services
Mr Bob Jack, Director of Civic Services
Mr David Martin, Director of Environmental Services
Ms Val Rooney, Head of Housing Management Services, Housing and Social
Services
Ms Claire Dunbar, Committee Officer, Civic Services (Clerk)
In Attendance:-
Apologies:-
Apologies for absence had been received on behalf of Councillors Keith Harding,
Helen Hodgins, Brenda Holliday and Ian Lambie and Ms Pam Viney.
The Committee resolved that under Section 54A(4) of the Local
Government (Scotland) Act 1973 the public be excluded from the meeting
for the following items of business on the grounds that they involved the
likely disclosure of exempt information as defined in paragraphs 6, 8, 9 and
10 and 9 respectively of Part 1 of Schedule 7A of the Local Government
(Scotland) Act 1973.
RS186
HRA CAPITAL PROGRAMME 1998/99 - 2001 - EUROPEAN SUPPLIES
CONTRACT
On 20 March 1998 the CCT Steering Group had approved the list of tenderers to
be invited to tender for the three year contracts to supply kitchen fitments,
sanitary fittings and thermoplastic external door kits. Whilst not a CCT tender,
the contract values fell within the European Directive procurement process as
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well as Scottish Office Guidance on the key principles of conduct of competition.
These longer term contracts would introduce greater value for money for the
Council than the previous contracts in terms of some improved unit pricing,
higher quality specification and reduction in the previous use of annual officer
resources. The contracts represented a major investment for the Council - some
£1.5M of the £5M HRA Capital Programme.
“Break“ clauses had been included within each of the contracts to allow the
Council the flexibility to reappraise its strategic investment decisions and to
address any difficulties in supplier perfomance.
The Committee were provided with full details of the results of the tender
financial and quality evaluation process.
Decision
The Committee agreed:-
(1) that the contract for the supply of kitchen fitments be awarded to Joinery
and Timber Creations (65) Ltd. at an estimated annual cost of £487,000;
(2) that the contract for the supply of sanitary fittings be awarded to Graham
Group PLC at an estimated annual cost of £691,000; and
(3) that the contract for the supply of thermoplastic faced external door kits be
awarded to Intron Ltd. T/A Homesafe Doors at an estimated annual cost of
£650,000.
(Reference: Joint Report by the Head of Public Office Services, Civic Services
and the Head of Housing Management Services, Housing and Social Services)
RS187
STIRLING UNIVERSITY INNOVATION PARK - MA BIOSERVICES: PROJECT
UPDATE
The Social and Economic Committee of 27 March, 1997 had authorised the
Director of Environmental Services in consultation with Chair and Vice Chair and
other relevant Officers to agree Heads of Terms with MA Bioservices Limited for
the provision of an extension to their existing premises.
A report submitted by the Director of Environmental Services updated members
in respect of the project and sought approval for the proposed development
delivery mechanism. Additionally, approval was sought to let the main
construction contract to progress procurement of the facility in order to meet the
operational timescale of MA Bioservices and to put in place the necessary
supporting guarantees.
Further reports on detailed Company financial and operational management
arrangements, together with progress updates on the MA Bioservices project,
would be submitted to Community and Economic Committee in due course.
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Decision
The Committee agreed:-
(1) that a special purpose company be set up called Stirling Technology
Projects Ltd, wholly-owned by the Council, for the purpose of carrying out
this development;
(2) to appoint Councillors Tom Coll and John Hendry and the Director of
Environmental Services (or his nominee) to act as directors of the new
company;
(3) to approve the appointment of the Director of Civic Services (or his
nominee) to act as company Secretary;
(4) to approve the proposed leasing arrangements set out Appendix 1 to the
submitted report;
(5) to approve the underwriting of the payment to the Contractor, Balfour
Beatty Plc in the financial year 1999/2000 by way of a guarantee, and to
note that a further guarantee is likely to be necessary in respect of any
shortfall of annual repayments for the long term bank facility to be obtained
by STP Ltd; and
(6) to mandate the directors of STP Ltd to:
(a) approve the Heads of Terms between MA Bioservices and Stirling
Technology Projects Ltd as set out in Appendix 2 to the submitted
report;
(b) approve the letting of the Construction contract to Balfour Beatty Plc as
lowest tenderer (as detailed in Appendix 3 to the submitted report), at
such times as the appropriate legal agreements, in particular the parent
company guarantee in an acceptable form, are in place between the
Council, University, MA Bioservices and STP Ltd; and
(c) finalise the terms of a bank facility to finance the MA Bioservices project
as an early priority, in conjunction with the Director of Finance and
Information Services.
The Chair declared the meeting closed at 3.15pm
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