City of Rio Vista Midterm Budget Review for July 1, 2013 / June 30 ...

City of Rio Vista
Midterm Budget Review
July 16 th , 2013

• Introductions
• Background
• Budget Overview
• Financial Projections
• Adjustments by
Department
▫ City Council
▫ City Manager
▫ Police
▫ Fire
▫ Finance
▫ City Clerk
▫ Community Development
Agenda
Overview of today’s meeting

City Council
Mayor: Norman Richardson
Vice Mayor: Constance Boulware
Councilmember: David Hampton
Councilmember: Tim Kubli
Councilmember: Jim McCracken
Treasurer: Jim Nordin
Introductions
City Staff
Joseph Tanner
Anna Olea-Moger
David Melilli
Russ Sherman
Greg Bowman
Finance Staff
Mary Lee Sharer
Melanie McGinnis
Kristine Smith
Sandy Shewmaker

Organizational Chart
Citizens
City Council
Treasurer
Boards and
Commissions
City Manager
City Attorney
City Staff

Economic Update
• Stock Market
▫ Dow 15,484
▫ S&P 1,682
• California Budget
▫ Stabilized
• Local
▫ Increase in assessed value, 4.33%

Fiscal Highlights from 2012/13
• Revenues vs. Expenditures
▫ for FY 12/13 $180,000 (est.) for all funds
• Employee Labor Agreements
• Police Sergeant
• Senior Center Update
• Small Business Development Center
• Measure O
• Website update
• Street Sign Project
• Church Road
• Fire House Mural
• Building permits

Budget Overview
▫ This is a guide
• Based on Goal Setting Session & staff needs
• Reinvestment in infrastructure and public safety
▫ Budget Assumptions
▫ Revenues
▫ 3% raise in property taxes
• County Assessor has City of Rio Vista at 4.33%
• Building permits
▫ Measure O
• $750,000

Budget Overview
• What is not included
▫ Unexpected Revenues
▫ Asset sales
• Business Park
• Underutilized land or buildings

Summary of Funds
• Fund Transfers
• Handout

Summary and Projection of
Revenues and Expenses
Presentation from Treasurer
City of Rio Vista
July 16, 2013
James Nordin,
Treasurer

James Nordin, Treasurer
$18,000,000
Community Facilities District 2004-1 Revenues and Expenses
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
Revenues, Community Facilities District 2004-1
Expenses Community Facilities District 2004-1
$6,000,000
$4,000,000
$2,000,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

James Nordin, Treasurer
$9,000,000
General Fund Revenues and Expenses
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
General Fund Revenue
General Fund Expenses
Linear (General Fund Revenue)
$3,000,000
$2,000,000
$1,000,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

$2,000,000
RDA Revenues and Expenses
James Nordin, Treasurer
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
RDA Revenues
RDA Expenses
$600,000
$400,000
$200,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Community Facilities 2006-1 Revenues and
Expenses
James Nordin, Treasurer
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
Expenses Community Facility District 2006-1
Revenues Community Facilities District 2006-1
$6,000,000
$4,000,000
$2,000,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

$6,000,000
James Nordin, Treasurer
Water System Revenue & Expenses
$5,000,000
$4,000,000
$3,000,000
Water System Revenues
Water System Expenses
Linear (Water System Revenues)
$2,000,000
$1,000,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

James Nordin, Treasurer
$700,000
Airport Revenues and Expenses
$600,000
$500,000
$400,000
$300,000
Airport Revenue
Airport Expenses
Linear (Airport Revenue)
$200,000
$100,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

James Nordin, Treasurer
$40,000,000
Revenues and Expenses for Sewer System/Beach Treatment Facility
$35,000,000
$30,000,000
$25,000,000
$20,000,000
Revenues for Sewer System/Beach Treatment Facility
Expenses for Sewer System/Beach Treatment Facility
$15,000,000
$10,000,000
$5,000,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

James Nordin, Treasurer
$40,000,000
Revenues and Expenses for Sewer Construction/NW Treatment Facility
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
Revenues for Sewer Construction/NW Treatment Facility
Expenses for Sewer Construction/NW Treatment Facility
$5,000,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
-$5,000,000
-$10,000,000
-$15,000,000

James Nordin, Treasurer
$10,000,000
Revenues and Expenses, All Other
$5,000,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
-$5,000,000
-$10,000,000
Revenues All Other
Expenses All Other
Linear (Revenues All Other)
-$15,000,000
-$20,000,000
-$25,000,000

James Nordin, Treasurer
$70,000,000
Rio Vista Total Revenues and Expenses
$60,000,000
$50,000,000
$40,000,000
$30,000,000
Total Revenues
Total Expenses
Linear (Total Revenues)
$20,000,000
$10,000,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Net Surplus or Deficit, 2003 - 2013
James Nordin, Treasurer
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
Net Surplus or Deficit, 2003 - 2013
$10,000,000
$5,000,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
-$5,000,000
-$10,000,000

$3,500,000
Salaries and Wages
James Nordin, Treasurer
$3,000,000
$2,500,000
$2,000,000
$1,500,000
Salaries and Wages
Linear (Salaries and Wages)
$1,000,000
$500,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

James Nordin, Treasurer
$700,000
PERS Expense
$600,000
$500,000
$400,000
$300,000
PERS Expense
Linear (PERS Expense)
$200,000
$100,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

$14,000,000
Revenues and Expenses for 2013
James Nordin, Treasurer
$12,000,000
$10,000,000
$8,000,000
$6,000,000
Revenues
Expenses
$4,000,000
$2,000,000
$0
general
fund
RDA
Comm.
Fac.
2006-1
Comm
Fac
2004-1
Water
System
Airport Beach NW
Water
All Other
Total

City Council
• $17,135 adjustment
▫ Based on actual expenditures from last year
▫ Increases to the following
• Social Security
• Conferences & Meetings
• liability insurance
• Membership dues
• Services & Supplies

City Manager
• $6,100 Adjustment
• Based on actual expenditures from last year
• Social Security
• Conferences and meetings
• Meals
• Bank fees

City Administration
• $31,373 Adjustment
▫ Insurance
▫ Contractual services
▫ Equipment rental
▫ Office Supplies

Rio Vista Police Department
Budget Session Highlights
Greg Bowman
Chief of Police
July 16, 2013

Department Highlights
7/17/2013
29
Upgrades to Technology Infrastructure
-Installation of T-1 communication line - $9k annual increase – improved
reliability for police-specific data transfer between our internal networks
and County switches
Cost Savings
-Reduction of proposed
overtime budget by 20%
due to vacancies now filled
707.374.6366
www.riovistacity.com/departments/police-department

30
Staffing – Current and
7/17/2013
Proposed
Chief Bowman
Records
Manager Linda
Lannon
Sgt. Ryan
Sgt. (TBD)
Proposed
Sergeant
Officer
Hollingsworth
Officer
McDowell
Officer Pratt
Officer Bahr
Officer Bridges
Officer King
Officer Haney
Officer
Wisgerhof
707.374.6366
www.riovistacity.com/departments/police-department

31
7/17/2013
Personnel
Staffing - Proposed Adjustment/Addition
-Staff proposes the addition of one Sergeant position to augment existing personnel – total
cost ~$140k/annual
- Recent hires and the unfreezing of the second Sergeant position has brought us back to
minimum staffing – our increasing workload supports the additional position.
-Making it a supervisory role increases the ability of the Department to proactively
manage Departmental programs and provide close to 24/7 supervisory coverage
707.374.6366
www.riovistacity.com/departments/police-department

Ancillary Adjustments
32
- Fuel
- Training
- Uniform/Equipment
- with additional personnel the Department will
experience nominal
increases in these areas
707.374.6366
www.riovistacity.com/departments/police-department

Current Budget Savings
33
Staff estimates that for the close of FY 12-13 the Police
Department will be at 87-90 % of budget, or approximately
$160,000 under budget
707.374.6366
www.riovistacity.com/departments/police-department

City of Rio Vista
2013 Budget Workshop
Fire
Department

Rio Vista Fire Department
Organizational Chart
Fire Chief
Fire Marshal
A Shift
Captain
B Shift
Captain
C Shift
Captain
Paramedic
Firefighter
Reserve
Paramedic
Firefighter
Reserve
Paramedic
Firefighter
Reserve/Volunteer
Firefighter
Reserve/Volunteer
Firefighter
Reserve/Volunteer
Firefighter

Current Staffing
• Chief 1
• Captains 3
• Paramedics 1
• Reserve Firefighters 21
▫ Paramedics 9
▫ EMT’s 12
• Volunteer Firefighters 6
▫ Engineers 2
▫ Firefighters 4

Daily Staffing
The Department attempts to maintain a minimum of
three personnel on duty at all times.
This commonly consists of one captain, one paramedic
firefighter and one reserve firefighter.
On some days there may be more than three on duty
due to reserves or volunteers working additional shifts.
However, there are also days that staffing is below
minimum due to the unavailability of reserves.

2012 Calls for service
Total Calls* 1175
Most common
• Medical Aid 728
• Fires (all types) 59
• Public Service 101
• Alarms (fire, smoke, Co) 27
• Lift Assists 72
*Totals include Delta Fire District responses

2013-14 Budget Requests
• Rehire Two Paramedic Firefighters
• Provided 24 hour Advanced Life Support
• Previously budgeted but vacant/frozen positions
• Total compensation for one position
$105,000
• Approve 800 Contractual Hours for Fire
Marshal
• Enforce Uniform Fire Code
• Business inspections and plan reviews
• Weed abatement notification and enforcement
• Funding out of Fund 39 $38,080

2013-14 Budget Requests
• Increase Funding for Reserve / Volunteer
Firefighter Programs
• Increase the number of reserve and volunteer firefighters
• Stipends for shifts, call backs and training
• Increase from 2012/13 budget
$10,000
• Increase Funding for Department Training
• Required training for maintaining paramedic licensure
• Basic department training
• Increase from 2012/13 budget
$8,000

Finance Department
2013-2014 Proposed Revisions
$9,000 adjustment
Account 7245-Additional temporary help/outside
support in Finance areas
Account 7395- Additional training for the Finance
staff and Certified Public Accountants

City Clerk
2013-14 Budget Revisions
• 7235 – Conferences & Meetings - $5,000 +
• (Annual City Clerks Conference, Annual New
Law & Elections Conference & No Cal Division
City Clerk Quarterly Meetings)

City Clerk
2013-14 Budget Revisions
• 7245 – Contractual Services - $17,046 +
• (Records Management consultant and Granicus
Software for Council meeting DVD access &
archiving on web)

City Clerk
2013-14 Budget Revisions
• 7270 – Election Expenses - $5,400 +
• Est. one-third of Nov. 2012 election cost to
prepare election materials & notices in 2013-14
for Nov. 2014 election (2014-15 FY)

City Clerk
2013-14 Budget Revisions
• 7277 – Fuel & Mileage - $60 +
• Quarterly meetings of City Clerks & Solano
County Registrar of Voters

City Clerk
2013-14 Budget Revisions
• 7365 – Membership Dues - $224 +
• Add Deputy City Clerk membership to IIMC &
CCAC

Community Development

Airport Enterprise Fund 84
F/Y 2013-14 Changes:
▫ Updating the FAA Airport Layout Plan including
Pavement Management and Electrical Plan
installation work with FAA grant funds.
▫ Construction of drainage and fencing
improvements with FAA grant funds.

Waterfront Promenade
• $450,000 Grant
• Design Costs plus local match

Corporation Yard
• Cost estimate to rehab the existing lockers and shower
area to meet Cal OSHA requirements including the
repair of the roof over that area is about $30,000.
• Cost estimate to repair and/or replace the remaining
roof area over the maintenance building is another
$30,000.
• General Fund 180

Building, Inspections, and Permits
• Estimated increase in new building permits from 55 to
75 for F/Y 2013-14 is estimated gross revenue from all
permits is expected to be $569,561. The gross estimate
from last year was $187,000.
• General Fund 130

Planning General
• Staff changes from a part time Associate Planner to a full
time Planning Manager has increased the costs for
benefits and salary.
• Staff has been working closely with the Department of
Water Resources and U.S. Fish and Wildlife Service as
part of the Army Base Steering Committee.
• Fund 170

Landfill Closure Operations Enterprise Fund
66
• Staff will need to prepare a new RFP/RFQ to hire a new
consultant to prepare the annual landfill monitoring report
for the State which may increase the costs for F/Y 2013-14.
• These costs to operate the Landfill Closure Operations are
from the Franchise Waste Hauler fees.
• Staff continues to meet with both County and State staff to
inspect the landfill closure plan area to monitor ground water.
• Funded by Franchise fees

Landscape and Lighting District 95-2 Fund 47
• Staff has prepared with the City consultant the annual
Engineer’s Report and has projected a small increase to
the annual assessment for F/Y 2013-14.
• The City Council approved the renewal of the contract
with Action Property Management with an annual CPI
increase.

Park Maintenance and Operations
• The cost estimate to rehab and/or repair the shelter at
Egbert Field is about $30,000.
• There are several playground pieces of equipment that
need to be repaired and/or replacement of equipment is
about $25,000.
• General Fund 185

Sewer Collection Systems Enterprise Fund
0850
• There will be some costs for the rehab and/or repairs of
some of the sewer lines within the Beach Drive collection
system.
• There is a cost estimate for the replacement of the
existing sewer line from the Marina Lift Station under
the slough to the Beach Drive main line is about
$350,000.

Storm Drainage Systems Enterprise
• Staff plans to hire a consultant to help complete the
Promenade Phase II Pedestrian Walkway Project as part of
the City’s match for the $450,000 One Bay Area Grant
(OBAG) from Association of Bay Area Governments (ABAG).
• There will be some costs to implement the City wide National
Pollutant Discharge Efficiency System (NPDES) Permit for
Storm Water Management Plan for the City’s drainage system
as required by the Environmental Protection Agency (EPA)
and the Central Valley California Regional Water Quality
Control Board District 5 in Rancho Cordova.
• Fund 050

Streets Maintenance Operations General Fund 190
• There is a Safe Routes to School grant of $100,000 that
will need to be implemented with a cooperative
agreement with Caltrans and the City before the work
can begin on Hwy. 12 to repair and/or replace the
existing lighted crosswalk fixtures with a new system.
• There will some design and engineering costs to be
determined at a later date.

Transit Operations Enterprise
• Received $500,000 in grants from Cal Trans, STA, and
YSAQMD to help sustain Delta Breeze.
• Generated over $14,000 net from Greyhound for commission.
• Generated over $5,000 in sales for RTC cards, Clipper Cards,
Fastrak, and newspaper sales and advertising on buses.
• Restructured Transit program to be more efficient in
conjunction with the Adopted Short Range Transit Plan.
• Fund 032

Wastewater Lift Stations and Treatment Plants
Enterprise Funds 0855 and 0866
• Completing the re-permitting of the Beach Wastewater
Treatment (BWWTP) for less sampling and this should
help reduce operating costs this next year.
• There will be some repairs made to the Marina Lift
Station as part of the new force main sewer line these
costs are not yet undetermined.
• Airport Road and River Road (Hwy. 84) lift stations are
in need of upgrades and the costs are yet to be
determined until the designs are done.

City Hall/Senior Center General Fund 0125
▫ There are still items that need to be addressed regarding the
violation from the County regarding the appliances will be about
$20,000 if not donated. The Rebuilding Together Solano County
(RTSC) staff said they will be back to do the base board tile
replacement later this year.
▫ The Boat Dock Grant of $225,000 will require a match of about
$75,000 and staff plans to solicit more funds for the match once
we receive the paperwork from the Federal Government.
▫ The Boat Launch Ramp area grant for $1.3 million has not been
approved by the State. This $300,000 grant may only pay for
plans and specifications at this time not to repave the parking lot
which is about $60,000.
▫ Staff still needs to secure funding for the repairs and/or
replacement of certain parts of the roof over the City Hall is about
$40,000.

Swimming Pool General Fund 155
• There are increased costs for chemicals and P. G. & E.
utilities since the use of the pool now begins in late
January for use by the School District for the Swim
Team.
• Staff has started the process for purchasing the debris
cover to keep the pool clean and retain the heat from the
pool.
• Staff has installed the timer for the recirculating pump to
help offset costs of operations for running the pool in the
winter months.

Youth Center General Fund 0160
▫ There are needed repairs to the Air Conditioning
(A.C.) part of the Heating, Ventilation, and Air
Conditioning (HVAC) system. One of the
compressor units is working, and the other unit is
not.

Water System and Wells Enterprise
• Completing the upgrades for Well #10 pump, and the
Arsenic Filtration Project Phase I will cause increase
costs in operation for chemicals and labor.
• Arsenic Filtration Project Phase II may go out for bids
next year based on whether the City can get a State
Revolving Fund (SRF) loan.
• Fund 080

Capital Improvement Program/Projects
• Programs and Projects for F/Y 2013-14 & 2014-
15:
• Arsenic Filtration Project for Well #10 = $3,000,000
• Arsenic Filtration Phase II Project = $2,000,000
• Camera/Clean/TV/DVD/video sewers = $362,000
• Marina lift Station Design/new Bldg. = $300,000
• Marina Main Sewer Line Project = $250,000
• Meters – Installation Repair/Replace
• All meters at one time with same = $3,000,000
• Install only missing meters/repairs = $1,500,000
• Install missing meters and repairs = $1,000,000