expenditures - Forsyth County Government

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expenditures - Forsyth County Government

Tuesday, June 12, 2012

Forsyth County, Georgia

Rev 06/12/12


2013 Budget Presentation

AGENDA

• Introduction

• Finance Committee and Budget Preparation Team

• Budget Process

• Budget Assumptions and Highlights

• General Fund Expenditures and Revenues

• Other Funds

• Fire Fund

• Special Revenue Funds

• Water and Sewer

• Solid Waste and Recycling

• Bonds

• Capital

• New Budget Items

• Considerations

• Tax Digest and Millage Rate

• Next Steps

• Questions

2


2013 Budget Presentation

FINANCE COMMITTEE and

BUDGET PREPARATION TEAM

FINANCE COMMITTEE

Brian Tam, District 2 Commissioner

Patrick Bell, District 4 Commissioner

Doug Derrer, County Manager

David Gruen, CFO/Finance Director

BUDGET PREPARATION TEAM

Tim Merritt, Deputy County Manager

Pat Carson, Personnel Services Director

Amanda Ream, Budget Manager

Kristy Manley, Budget Analyst

Ryan Arnold, Grants Manager

Amina Cephus, Financial Systems Administrator

3


2013 Budget Presentation

BUDGET PROCESS

• Assembled preparation and management team

• Developed a comprehensive Budget Preparation Manual

• Budget calendar

• Changes for FY 2013

• Updated forms

• New Budget Items list

• Budget workshop and kick-off meeting

• Budget presentations for FY 2013 requests

• Department directors

• Judges, elected officials and constitutional officers

• Finance staff and committee meetings

• June 12, 2012 – Presentation of 2013 Preliminary Budget

• Budget requests

• Considerations

4


2013 Budget Presentation

BUDGET ASSUMPTIONS

• Budget requests as submitted and adjustments from the following:

• Meetings with county manager

• Finance Committee Meetings with Elected Officials

• Sunset provisions restored

• 401K Contribution

Increased from 3 to 5%

BUDGET HIGHLIGHTS

• Adjusted (Same Service Budget) includes:

• No new positions

• Same service capital items

• New Budget Items includes:

• Capital items

• New positions

• Reclassifications

• New/Expanded Services

• Budget Fund Changes

• Close (3) Internal Service Funds

• Administration, GIS, & Public Facilities

• New Grant Fund

• Federal & State Grants

• New Insurance Premium Tax Fund

• Engineering cost centers moved from General Fund

• Capital Fund Budget

5


2013 Budget Presentation

OPERATING EXPENDITURES (EXPENSES)

• Operating expenditures are defined as expenditures incurred in

conducting normal business operations.

• The operating expenditures in the 2013 preliminary budget include,

but are not limited to, the following:

Travel Training Office Supplies

Legal Fees Cell Phones Gasoline

Dues Subscriptions Postage

Business Cards Legal Ads Books and Periodicals

PRELIMINARY BUDGET TOTALS

• The preliminary budget totals include:

• Salaries and Benefits

• Operating Expenditures

• Capital

• Internal Service Charges

6


2013 Budget Presentation

GENERAL FUND

Expenditures

(Adjusted - Same Service Budget)

Department/Office

2013

Operating

Expenditures Only

% Incr/Decr from

2012

Operating Expenditures

Only

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Superior Court 176,500 0.57% 491,000 -11.45%

Court Administration 220,500 -14.53% 820,200 -13.37%

Clerk Of Courts 217,000 3.70% 2,547,100 0.87%

District Attorney 47,300 -12.73% 803,000 -2.97%

State Court 89,000 7.88% 807,500 -0.16%

Solicitor 63,400 30.32% 1,630,600 1.14%

Magistrate Court 119,000 1.54% 881,900 -5.01%

Pre-Trial Services 6,500 -21.69% 169,100 -4.03%

Indigent Defense 894,600 -3.41% 1,234,600 -4.78%

Probate Court 72,900 10.62% 764,900 -4.93%

Juvenile Court 347,000 12.88% 1,068,600 -11.05%

Total Judicial System 2,253,700 0.03% 11,218,500 -3.97%

7


2013 Budget Presentation

GENERAL FUND

Expenditures

(Adjusted - Same Service Budget)

Department/Office

2013

Operating

Expenditures Only

% Incr/Decr from

2012

Operating Expenditures

Only

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Board Of Commissioners 607,500 -0.02% 913,300 -3.40%

Administration 205,000 -0.82% 964,700 -4.89%

Office Services 400,000 N/A 400,000 N/A

Finance 167,700 N/A 1,667,800 N/A

Payroll 76,700 N/A 287,200 N/A

Procurement 19,200 N/A 531,500 N/A

GIS Services 178,600 N/A 1,296,700 N/A

Personnel Services 252,500 N/A 711,000 N/A

Communications 103,900 N/A 430,700 N/A

Public Facilities 2,695,800 N/A 3,916,500 N/A

Voter Registration 58,500 -72.14% 710,300 -55.50%

Tax Commissioner 528,200 -18.20% 3,109,600 -5.00%

Tax Assessor 212,400 -6.88% 2,261,500 -11.01%

Board Of Equalization 31,900 0.00% 62,300 -32.65%

Surplus Sales 14,900 - 15,400 -

Rural Development Council 193,100 -17.67% 193,100 -17.67%

Total General Government 5,745,900 - 17,471,600 -

8


GENERAL FUND

Expenditures

(Adjusted - Same Service Budget)

2013 Budget Presentation

Department/Office

2013

Operating

Expenditures Only

% Incr/Decr from

2012

Operating

Expenditures Only

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Sheriff‘s Office 7,381,000 6.96% 37,323,550 -0.51%

E911 22,600 -17.22% 23,500 -17.83%

Ambulance 985,383 3.00% 985,383 3.00%

Coroner 34,000 -13.27% 150,100 -15.29%

Total Public Safety 8,422,983 6.30% 38,482,533 -0.50%

Roads & Bridges Moved to SRF N/A Moved to SRF N/A

General Engineering Moved to SRF N/A Moved to SRF N/A

Traffic Engineering Moved to SRF N/A Moved to SRF N/A

Storm Water Moved to SRF N/A Moved to SRF N/A

Total Public Works 0 -100.00% 0 -100.00%

Public Health 148,900 -18.01% 158,100 -39.16%

Senior Center 104,000 -74.56% 1,614,600 -20.90%

Community Service 2,700 0.00% 27,900 -16.22%

Public Transportation 0 -100.00% 222,800 -58.54%

Mental Health 53,300 2.50% 56,200 -38.51%

Public Welfare (DFACS) 223,500 10.97% 227,100 -12.08%

Total Health and Welfare 532,400 -43.88% 2,306,700 -28.39%

9


GENERAL FUND

Expenditures

(Adjusted - Same Service Budget)

2013 Budget Presentation

Department/Office

2013

Operating

Expenditures Only

% Incr/Decr from

2012

Operating Expenditures

Only

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Park & Recreation 2,457,700 3.72% 7,592,200 -11.69%

Library 4,153,100 0.01% 4,166,200 -1.69%

Extension Service 4,700 123.81% 194,800 -19.67%

Non-Profit Funding 264,000 -4.69% 264,000 -4.69%

Total Culture and Recreation 6,879,500 1.15% 12,217,200 -8.52%

Planning & Community Development 247,800 6.12% 3,033,200 -6.39%

Natural Resources Consv. Srvs. 5,800 11.54% 102,400 -25.74%

Code Enforcement 49,300 -0.40% 799,400 2.32%

Chamber Of Commerce 60,000 0.00% 60,000 0.00%

Economic Development 23,000 0.00% 23,000 0.00%

Total Housing and Development 385,900 3.96% 4,018,000 -5.29%

10


2013 Budget Presentation

Department/Office

GENERAL FUND

Expenditures

(Adjusted - Same Service Budget)

2013

Operating

Expenditures Only

% Incr/Decr from

2012

Operating Expenditures

Only

2013

Preliminary

Budget Total

% Incr/Decr from

2012

Budget Total

TRANSFERS TO OTHER FUNDS

Vehicle Fund 0 - 930,700 98.95%

Local Insurance Premium 0 - 1,236,300 -

Victim's Assistance 0 - 175,900 0.40%

Subtotal Transfers to Other Funds 0 - 2,342,900 264.37%

OTHER FINANCING SOURCES (USES)

Georgia Lease Pool 0 - 696,700 -40.72%

Animal Control (previously in S.O. budget) 0 - 480,000 N/A

Non-departmental/Admin. 0 - 101,200 -78.43%

Subtotal Other Financing Uses 0 - 1,277,900 -22.29%

Contingency 230,000 0.00% 230,000 0.00%

Reserve for Encumbrances 0 - 630,000 0.00%

Total Other Financing Uses & Xfers 790,000 243.48% 4,480,800 42.37%

TOTAL GENERAL FUND EXPENDITURES 25,010,383 8.32% 90,195,333 -2.44%

11


2013 Budget Presentation

GENERAL FUND

Expenditures

(Adjusted - Same Service Budget)

Sheriff's Office

41.38%

Other Public

Safety

1.28%

Public Works

0.00%

Health and Welfare

2.56%

Culture and

Recreation

13.55%

Housing and

Development

4.45%

Other Financing

Uses & Transfers

4.97%

Judicial

12.44%

General

Government

19.37%

12


2013 Budget Presentation

GENERAL FUND

Expenditures

2012

Adjusted

(Internal Service Fund &

Grant Fund changes)

$ 93.44 million

2013

Same Service

(Adjusted)

$ 97.10 million

(After moving Engineering to Insurance

Premium Tax Fund = $90.20 million)

13


2013 Budget Presentation

GENERAL FUND

Revenue

(Projected)

2013

Preliminary Budget

% Incr/Decr from

2012 Budget

Taxes and Commissions * $ 74,216,750 -5.11%

Real and Personal Property Taxes 36,878,750

Sales Taxes (LOST) 25,824,000

Other Taxes and Commissions 11,514,000

Licenses and Permits 4,255,600 9.04%

Fines and Forfeitures 3,042,600 2.75%

Grants and Intergovernmental Revenues 193,900 -85.80%

Charges for Services 6,237,300 53.63%

Other Revenue 537,800 35.33%

Other Financing Sources 1,533,500 -1.65%

TOTAL GENERAL FUND REVENUES $ 90,017,450 -2.64%

*Current Millage Rate with estimated 2012 Tax Digest

14


2013 Budget Presentation

Sales Taxes

(LOST)

32.43%

GENERAL FUND

Revenue

(Projected)

Other Taxes &

Commissions

7.23%

Licenses &

Permits

4.47%

Fines & Forfeitures

(Courts, Restitution,

Charges for

Services

11.44%

Sheriff and Other)

3.27%

Grants &

Intergovernmental

Revenue

0.20%

Other Revenue

0.56%

Other Financing

Sources

1.60%

Real & Personal

Property Taxes

38.80%

15


2013 Budget Presentation

GENERAL FUND

Revenue

2012

Adjusted

(Internal Service Fund & Grant Fund

Changes)

$ 93.44 million

2013

Projected

$ 96.92 million

(After moving Insurance Premium

Tax to new Fund = $90.02 million)

16


2013 Budget Presentation

GENERAL FUND

BUDGET SUMMARY

General Fund Expenditures

(Adjusted - Same Service)

General Fund Revenues

(Projected)

$ 90,195,333

90,017,450

FUNDING SHORTFALL $ (177,883)

17


2013 Budget Presentation

2013 Preliminary Budget

18


2013 Budget Presentation

FIRE FUND

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Taxes and Commissions* 15,780,596 -1.70%

Grants and Intergovernmental 600 -100%

Other Revenues 235,900 -71.12%

Use of Fund Balance 295,504 -

Total Revenues 16,312,600 -3.32%

Department/Office

REVENUES

(Projected)

*Current Millage Rate with estimated 2012 Tax Digest

EXPENDITURES

(Adjusted - Same Service)

2013

Operating Expenditures

Only

% Incr/Decr from

2012

Operating

Expenditures Only

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Fire - Administration 1,051,800 4.14% 6,370,300 4.54%

Fire - Fighting 0 - 8,958,600 4.32%

Fire - Fleet Maint 568,400 5.14% 794,800 8.49%

Fire - Emerg Mgmt Svc 110,300 -26.52% 188,900 -16.01%

Subtotal 1,730,500 1.75% 16,312,600 4.31%

Reserve For Equipment 0 -100.00% 0 -100.00%

Addition To Fire Fund Reserves 0 - 0 -100.00%

Subtotal 0 -100.00% 0 -100.00%

Total Expenditures 1,730,500 -26.38% 16,312,600 -3.55%

19


2013 Budget Presentation

FIRE FUND

BUDGET SUMMARY

Fire Fund Expenditures

(Adjusted - Same Service)

$ 16,312,600

Fire Fund Revenues (Projected) $ 16,017,096

Use of Fund Balance 295,504

Total $ 16,312,600

20


2013 Budget Presentation

GRANT FUND

BUDGET SUMMARY

Grant Fund Expenditures

Juvenile Court - GAAOC 28,600

Juvenile Court - HB182 88,500

Juvenile Court - GBAR 5,000

Juvenile Court - CJCJ 15,500

Public Trans - DIAL A RIDE 525,400

Sheriff's Office - HEAT 174,400

Sheriff's Office - SCAAP 25,100

Sheriff's Office - VOCA 44,200

Storm Water - F319 470,000

Senior Center - SENIOR CENTER 867,300

Victim's Witness - VOCA 84,500

EMA - CERT 10,000

EMA - GEMA 15,000

EMA - PPA 105,400

DUI Court - AOC 17,000

Drug Court - AOC 38,900

Total Grant Fund Expenditures $ 2,514,800

Grant Fund Revenues

Grant Revenues 1,402,900

Transfers from Other Funds (County Match) 1,111,900

Grant Fund Revenues (Projected) $ 2,514,800

21


2013 Budget Presentation

LOCAL INSURANCE PREM TAX FUND

BUDGET SUMMARY

Fund Expenditures

Road & Bridges $ 4,508,600

General Engineering 1,939,000

Traffic Engineering 309,900

Storm Water 1,386,000

Total Expenditures $ 8,143,500

Fund Revenues (Projected)

Insurance Premium Tax $ 6,900,000

Other Revenues 7,200

Transfer from General Fund 1,236,300

Total Revenues $ 8,143,500

22


2013 Budget Presentation

SPECIAL REVENUE FUNDS

REVENUES

(Projected)

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Total Revenues $ 4,950,500 -15.43%

Department/Office

EXPENDITURES

(Adjusted – Same Service)

2013

Operating

Expenditures Only

% Incr/Decr from

2012

Operating

Expenditures Only

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Victim's Assistance 20,000 -1.96% 307,500 -19.04%

Drug Abuse Treatment & Education 140,600 19.66% 146,000 13.80%

E911 627,100 -51.72% 3,832,800 -12.47%

Sheriff - Drug Seizure 295,000 0.00% 295,000 0.00%

DA Seizure 3,000 -66.67% 3,000 -66.67%

Law Library 0 -100.00% 11,900 -95.35%

Juv. Ct. Supervision 67,000 0.00% 67,000 0.00%

DUI Court Admin 45,100 -57.69% 62,300 -50.08%

Upper Chattahoochee 0 - 0 -

Hotel/Motel Tax 225,000 4.65% 225,000 4.65%

Total Expenditures 1,422,800 -39.50% 4,950,500 -15.43%

23


2013 Budget Presentation

WATER AND SEWER

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Total Revenues 43,850,480 7.08%

Department/Office

REVENUES

(Projected)

EXPENDITURES

(Adjusted – Same Service)

2013

Operating

Expenditures Only

% Incr/Decr from

2012

Operating

Expenditures Only

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Commercial Services 292,500 9.30% 1,021,000 15.68%

Engineering 788,200 -8.15% 2,070,400 2.92%

Maintenance 404,500 21.40% 3,348,879 3.84%

Water 3,731,000 -6.84% 3,731,000 -6.84%

Sewer 2,753,000 -11.93% 2,753,000 -11.93%

Meter Reading 46,400 16.00% 418,600 7.11%

Water Treatment 2,008,400 34.34% 2,056,700 37.57%

Waste Water Treatment 3,491,800 8.05% 3,875,000 11.93%

General Operations 8,187,400 -24.36% 10,164,000 -26.10%

Subtotal 21,703,200 -10.24% 29,438,579 -9.00%

Depreciation (noncash item) 9,250,000 7.56% 9,250,000 7.56%

Addition to Net Assets 5,161,901 -

Total Expenditures 30,953,200 -6.10% 43,850,480 7.08%

24


2013 Budget Presentation

SOLID WASTE AND RECYCLING

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Total Revenues $ 1,815,700 22.47%

Department/Office

REVENUES

(Projected)

EXPENDITURES

(Adjusted)

2013

Operating

Expenditures Only

% Incr/Decr from

2012

Operating

Expenditures Only

2013

Preliminary Budget

Total

% Incr/Decr from

2012

Budget Total

Solid Waste 190,000 -26.16% 621,600 -52.41%

Keep Forsyth Beautiful 14,000 -2.10% 183,900 4.25%

Subtotal 204,000 -24.89% 805,500 -45.67%

Transfer to General Fund - 500,000 -

Addition to Net Assets - 510,200 1.62%

Total Expenditures 204,000 -24.89% 1,815,700 22.47%

25


BONDS*

2013 Budget Presentation

REVENUES

(Projected)

2013

Preliminary Budget Total

Taxes and Commissions $ 7,621,100

Other Revenues

Use of Bond Fund Balance 554,313

Total Revenues $ 8,175,413

EXPENDITURES

(Requested)

2013

Preliminary Budget Total

Total Expenditure Budget $ 8,175,413

*Debt Service for 2004 & 2008 Bonds

26


2013 Budget Presentation

2013 Preliminary Budget

27


2013 Budget Presentation

CAPITAL

GENERAL FUND

(Same Service)

DEPARTMENT OPTION/PURPOSE TYPE TOTAL CAPITAL ITEMS

Public Facilities Replace health department roof Buildings 17,700

Replace 3 HVAC units in JJC Buildings 12,500

Replace 4 HVAC components at Sharon

Forks

Engineering Study/Design for new pool

enclosure

Buildings 26,250

Buildings 20,000

Replace zero turn mower Machinery & Equipment 9,200

SUBTOTAL – PUBLIC FACILITIES $ 85,650

Sheriff's Office 20 vehicle replacements Vehicles 930,700

Replace fingerprint machine Computer Equipment 38,400

40 Digital Patroller in-car video systems

replacements

Computer Equipment 332,600

SUBTOTAL – SHERIFF’S OFFICE $ 1,301,700

Parks and Recreation Replace 6 zero turn mowers Machinery & Equipment 45,000

Replace 3 utility vehicles Machinery & Equipment 18,000

Replace1 field drag Machinery & Equipment 11,500

SUBTOTAL – PARKS AND RECREATION $ 74,500

Juvenile Court Sliders for office files Machinery & Equipment 5,000

SUBTOTAL – JUVENILE COURT $ 5,000

TOTAL GENERAL FUND CAPITAL ITEMS $ 1,466,850

28


2013 Budget Presentation

CAPITAL

INTERNAL SERVICE FUNDS, SPECIAL REVENUE FUNDS, & ENTERPRISE FUNDS

(Same Service)

DEPARTMENT OPTION/PURPOSE TYPE

INTERNAL SERVICE FUNDS

TOTAL CAPITAL

ITEMS

Information Systems & Technology Replace data domain device Computer Equipment 100,000

Replace digital patroller in car

video data storage devices

Computer Equipment 60,000

TOTAL INTERNAL SERVICE FUNDS $ 160,000

INSURANCE PREMIUM SPECIAL REVENUE FUNDS

Roads & Bridges Replacement F-150 for unit #2601 Vehicles 21,700

Replacement F-150 for unit #2667 Vehicles 21,700

Replacement F-250 for unit #2602 Vehicles 27,600

Replacement C-1500 for unit

#2627

Vehicles 22,600

Replacement Freightliner M2 112

for unit #2622

Vehicles 99,500

Replacement Chipper for unit

#2672

Machinery & Equipment 56,200

TOTAL INSURANCE PREMIUM SPECIAL REVENUE FUNDS $ 249,300

29


CAPITAL

INTERNAL SERVICE FUNDS, SPECIAL REVENUE FUNDS, & ENTERPRISE FUNDS

(Same Service)

2013 Budget Presentation

DEPARTMENT OPTION/PURPOSE TYPE TOTAL CAPITAL ITEMS

SPECIAL REVENUE FUNDS

Fire Replace pumper truck Vehicles 650,000

Replace concrete parking area at

maintenance shop

Site Improvement 10,000

SUBTOTAL – FIRE DEPARTMENT $ 660,000

E - 911 Replace training server Computer Equipment 20,000

Stormwater Stream Restoration Site Improvement 470,000

TOTAL SPECIAL REVENUE FUNDS $ 1,150,000

ENTERPRISE FUNDS

Water & Sewer Maintenance F-450 4x4 Diesel Vehicles 52,678

E-250 Van Vehicles 52,678

F-150 4x4 Vehicles 25,896

1500 Pickup Vehicles 23,027

Caterpillar Backhoe Machinery & Equipment 29,403

F-150 Pickup 4x4 Vehicles 40,000

Waste Water Treatment Buildings Operations Buildings 75,000

Water & Sewer Operations Meters/cost & related Infrastructure 1,000,000

Water & Sewer Operations OIASYS Voice Recording System Computer Equipment 12,900

TOTAL ENTERPRISE FUNDS $ 1,311,582

30


2013 Budget Presentation

2013 Preliminary Budget

31


NEW BUDGET ITEMS

GENERAL FUND

(Requested)

2013 Budget Presentation

DEPARTMENT

OPTION/PURPOSE

TOTAL NEW

BUDGET ITEMS

SAVINGS/

REVENUE

NET COST

Superior Court 3 rd Superior Court Judgeship $ 460,715 $ - $ 460,715

Court Administration Criminal Calendar Clerk 56,788 - 56,788

Court Administration Baliff Fees/Jurors 117,500 - 117,500

District Attorney Supplement for Assistant DA & Investigator 113,788 - 113,788

Sheriff’s Office 3 Deputy Sheriff II’s 171,897 - 171,897

Sheriff’s Office Sergeant 67,388 - 67,388

Pre-trial Services Pre-trial Release Officer 58,205 (500) 57,705

SUBTOTAL – SUPERIOR COURT JUDGESHIP – ALL OFFICES $ 1,046,281 $ (500) $ 1,045,781

Court Administration IT Business Process Coordinator $ 69,300 $ - $ 69,300

Clerk of Superior Court Jury Pool Listing 4,700 - 4,700

District Attorney Supplement Increase for Chief Investigator 6,459 - 6,459

Solicitor General Assistant Solicitor General 73,202 - 73,202

Solicitor General Administrative Specialist 46,783 (18,200) 28,583

Solicitor General Reorganization 28,824 (21,344) 7,480

SUBTOTAL – SOLICITOR $ 148,809 $ (39,544) $ 109,265

32


NEW BUDGET ITEMS

GENERAL FUND

(Requested)

2013 Budget Presentation

DEPARTMENT

OPTION/PURPOSE

TOTAL NEW

BUDGET ITEMS

SAVINGS/

REVENUE

NET COST

Magistrate Court 4 Bailiffs $ 19,376 $ - $ 19,376

Pre – Trial

Reclassification of current Pre-Trial Release

Officer to Pre-Trial Release Officer Sr.

2,706 - 2,706

Indigent Defense

Reclassification of Administrative Specialist Sr. to

Administrative Assistant

5,410 - 5,410

Juvenile Court Associate Judge additional funding 8,612 - 8,612

Voter Registration Rocket File Scanning Program $ 25,560 $ - $ 25,560

Voter Registration 10 Seasonal Employees for special projects 10,765 - 10,765

SUBTOTAL –VOTER REGISTRATION $ 36,325 $ - $ 36,325

GIS

Interoperability Extension for ArcGIS Server ETL

Tools & GIS Systems Analyst

10,700 - 10,700

GIS GIS Systems Analyst position 60,567 - 60,567

SUBTOTAL – GIS $ 71,267 $ - $ 71,267

33


2013 Budget Presentation

DEPARTMENT

NEW BUDGET ITEMS

GENERAL FUND

(Requested)

OPTION/PURPOSE

TOTAL NEW

BUDGET ITEMS

SAVINGS/

REVENUE

NET COST

Tax Commissioner Various Reclassifications $ 69,986 $ - $ 69,986

Tax Assessor

Purchase pen based data collection system for

field appraisers

35,000 - 35,000

Communications Editing systems replacement/upgrade 21,000 (21,000) -

Code Enforcement Computer 1,200 - 1,200

Planning & Community

Development

Planning & Community

Development

Dell Semi-Rugged Laptop & Adobe Pro X 2,900 - 2,900

Planning Technician 50,795 - 50,795

SUBTOTAL – PLANNING & COMMUNITY DEVELOPMENT $ 53,695 $ - $ 53,695

Sheriff Administration

Rapid Fingerprint ID, update cell phones & air

cards

25,242 - 25,242

Sheriff Enforcement Update the Cash Retrieval Data Cables 1,400 - 1,400

Sheriff Enforcement Polaroid Cameras 600 - 600

Sheriff Court Services 4 Dell Laptops 4,800 - 4,800

Sheriff Court Services 4x26 Tasers with cameras 1,000 - 1,000

Sheriff Intelligence 2 Deputy Sheriff II for Warrant Unit 178,106 - 178,106

SUBTOTAL – SHERIFF’S OFFICE $ 211,148 $ - $ 211,148

34


NEW BUDGET ITEMS

GENERAL FUND

(Requested)

2013 Budget Presentation

DEPARTMENT

OPTION/PURPOSE

TOTAL NEW

BUDGET ITEMS

SAVINGS/

REVENUE

NET COST

Parks & Recreation Program Coordinator 26,149 - 26,149

Parks & Recreation Seasonal Maintenance Worker 8,526 - 8,526

Parks & Recreation John Deer Gator 7,500 - 7,500

SUBTOTAL – PARKS & RECREATION $ 42,175 $ - $ 42,175

Library Funding for Post Road Library 178,100 - 178,100

TOTAL GENERAL FUND NEW BUDGET ITEMS $ 2,031,549 $ (61,044) $ 1,970,505

35


2013 Budget Presentation

NEW BUDGET ITEMS

SPECIAL REVENUE FUNDS

(Requested)

DEPARTMENT

OPTION/PURPOSE

TOTAL NEW

BUDGET ITEMS

SAVINGS/

REVENUE

NET COST

SPECIAL REVENUE FUNDS

Victim Witness

Additional funding employee previously paid by

grant

11,061 - 11,061

Victim Advocate salary increase 5,383 - 5,383

SUBTOTAL VICTIM WITNESS $ 16,444 - $ 16,444

Fire Department Fire Marshal Inspector 91,900 - 91,900

2 Full Size SUV’s 45,700 - 45,700

Reclassification of Arson Investigator 2,706 - 2,706

5 New Weather Sirens 87,175 - 87,175

4 Glidescope Video Larnygoscope Systems 56,000 - 56,000

Bar Code Inventory System 5,400 - 5,400

Rescue VAC 17,445 - 17,445

2 Thermal Imaging Cameras 30,000 - 30,000

SUBTOTAL FIRE DEPARTMENT $ 336,326 - $ 336,326

E-911 6 New Laptops 26,445 - 26,445

SUBTOTAL E-911 $ 26,445 - $ 26,445

TOTAL SPECIAL REVENUE FUNDS $ 379,215 - $ 379,215

36


2013 Budget Presentation

NEW BUDGET ITEMS

INSURANCE PREMIUM TAX FUND

(Requested)

DEPARTMENT

OPTION/PURPOSE

TOTAL NEW

BUDGET ITEMS

SAVINGS/

REVENUE

NET COST

INSURANCE PREMIUM TAX SPECIAL REVENUE FUND

Roads & Bridges Gradall XL4100 6 x 4 333,100 - 333,100

Roads & Bridges 2 Snow Plows 15,600 - 15,600

Roads & Bridges Sand/Salt Hopper body/spreader 21,000 - 21,000

SUBTOTAL – ROADS & BRIDGES $ 369,700 $ 369,700

TOTAL INSURANCE PREMIUM TAX NEW BUDGET ITEMS $ 369,700 $ 369,700

37


2013 Budget Presentation

NEW BUDGET ITEMS

INTERNAL SERVICE FUNDS

(Requested)

DEPARTMENT

OPTION/PURPOSE

TOTAL NEW

BUDGET ITEMS

SAVINGS/

REVENUE

NET COST

INTERNAL SERVICE FUNDS

Fleet Maintenance Four column auto lift system 32,000 - 32,000

SUBTOTAL FLEET MAINTENANCE $ 32,000 - $ 32,000

IS & T Security Information and Event System $ 55,000 - $ 55,000

County Wide Equilogic Data Store Expansion 141,000 - 141,000

Boss Diagwin software upgrade 50,000 - 50,000

SUBTOTAL IS&T $ 246,000 - $ 246,000

TOTAL INTERNAL SERVICE FUND NEW BUDGET ITEMS $ 278,000 - $ 278,000

38


2013 Budget Presentation

NEW BUDGET ITEMS

ENTERPRISE FUNDS (Requested)

DEPARTMENT

OPTION/PURPOSE

TOTAL NEW

BUDGET ITEMS

SAVINGS/

REVENUE

NET COST

Solid Waste & Recycling Compactor and Container for Old Atlanta 17,000 - 17,000

Compactor and Container for Tolbert 17,000 - 17,000

Reclassification of Transfer Station Operator

to Transfer Station Operator Sr.

3,983 - 3,983

SUBTOTAL SOLID WASTE & RECYCLING $ 37,983 - $ 37,983

Water & Sewer Maintenance 4 Security Cameras & Recorders 4,700 - 4,700

2 New Water Service Employees 134,509 - 134,509

Portabore boring attachment 5,000 - 5,000

4 Cogsdale Field Service software 39,000 - 39,000

Bush Hog 5,200 - 5,200

Bob Cat Trailer 4,300 - 4,300

Kubota 4wd tractor 24,900 - 24,900

10 Perma-Loggers & Correlator 54,500 - 54,500

Reclassification of Admin Asst. to Sr. Admin.

Specialist

2,691 - 2,691

Various Technology Request 39,100 - 39,100

Pretreatment Inspector; Ford F-150;

operating expenses

68,374 - 68,374

Pretreatment Supervisor; Ford F-150;

operating expenses

72,432 - 72,432

Zero Turn Mower 9,500 - 9,500

SUBTOTAL WATER & SEWER $ 464,206 - $ 464,206

TOTAL ENTERPRISE FUNDS $ 502,189 - $ 502,189

39


2013 Budget Presentation

2013 Preliminary Budget

40


2013 Budget Presentation

SUNSET PROVISIONS

INCLUDED IN 2013 SAME SERVICE BUDGET

(expire December 31, 2012)

• 401K CONTRIBUTION

(5% contribution restored in 2012 same service budget)

2% Increase

2% COST

All Funds $ 1.78M

General Fund (only) $ 1.17M

OPTIONS

ADDITIONAL EXPENDITURES TO SAME SERVICE BUDGET

• MERIT RAISES (Performance Based)

1.0% 2.0% 3.0%

All Funds $ 530K $ 1.06M $ 1.59M

General Fund (only) $ 384K $ 767K $ 1.15M

41


2013 Budget Presentation

2013 Preliminary Budget

42


2013 Budget Presentation

NET TAX DIGEST

Total taxable value of real & personal property of the county

Current Year and Five Year History of Levy

Billions

10.00

8.00

7.305

8.237

8.890 8.947

8.626

8.220

6.00

4.00

2.00

0.00

2006 2007 2008 2009 2010 2011

43


2013 Budget Presentation

MILLAGE RATE

History for Forsyth County (Maintenance & Operation)

Year M&O

1971 15.000

1980 4.170

1985 3.450

1990 3.300

1995 3.100

2000 2.000

2001 2.980

2002 2.980

2003 4.300

2004 4.184

2005 4.000

2006 3.834

2007 3.834

2008 3.834

2009 3.834

2010 4.734

2011 4.812*

5

4.5

4

3.5

3

2.5

2

1.5

1

0.5

0

*In 2011, the bond millage rate was lowered which offset M&O increase

44


2013 Budget Presentation

MILLAGE RATE

For

2012

Budget

For

2013

Budget

Net Maintenance & Operations (M&O) Millage 4.812 Mills 4.812 Mills

Fire District 1.975 1.975

GO Bonds (proposed rate decrease for 2012) .869 .869

Total County 7.656 Mills 7.656 Mills

School M&O 16.300 16.300

School Bonds 2.418 2.418

Total School 18.718 Mills 18.718 Mills

Total State .250 .200

Total Millage Rate 26.624 Mills 26.574 Mills

45


2011 M&O and Fire

2013 Budget Presentation

REGIONAL MILLAGE RATES - 2011

(M&O and Fire)

25

20

15

10

5

0

46


2013 Budget Presentation

NEXT STEPS AND SCHEDULE

June 2012 June 26

July 2012 July 5

• Discussions by the BOC on the preliminary budget at work session

• First and second public hearings on millage rate at 11 a.m. and 6 p.m.

July 19

August 2012 August 1

September 2012 September 1-30

October 2012 October 4

• Third public hearing on millage rate at 6 p.m.

• BOC adopts millage rate at 7:00 p.m.

• Tax Digest due to Georgia Department of Revenue

• Continue work on Proposed Budget

• Public Hearing for the Proposed FY 2013 Budget

October 18

• Board of Commissioners adopt FY 2013 Budget

47


2013 Budget Kickoff Meeting

48

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