Maintenance

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Maintenance

Legal & Insurance

Stewart Gamble

Maintenance

Property Services

Admin

Sean Feighan

Development

Bronagh Regan

PPP

Stephen Boyle


Maintenance

4 Disciplines

John Campbell

David Burgess

Mechanical

Heating

Plumbing

Extract Systems

(6 Geographical

Sectors)

Electrical

Supplies

Computer Cabling

Fire Alarms

(6 Geographical

Sectors)

Grounds

Pitches

Drainage

Fencing

(External)

(3 Geographical

Sectors)

Building

Windows

Roofs

Finishes

(Fabric)

(4 Geographical

Sectors)


Maintenance

Two Main Budget Sections

Planned (70% of Budget)

Re-wiring

Replacement Windows

Replacement Fencing

Boiler House Refurb.

Response (30% of Budget)

Lights not working

Doors needing fixed

Fencing Vandalised

Blocked toilet

Response is where smaller items

need repaired


Development

‣ Energy Efficiency

‣ Economic Appraisals

‣ New works – Extensions – Refurbishments - Ramps

‣ Replacement Schools

‣ Quantity Surveyors


Emergency Procedure

Major system breakdown or vandalism attack outside normal

working hours.

‣ Dedicated officers on 24 hour call-out – schools have contact No’s

‣ Secure and make premises safe

‣ Work with Emergency Services

‣ School must complete an incident report form

‣ Maintained Sector can claim from insurance

‣ Control Sector will record the loss (self-insured)


Role of the Maintenance Section

‣ Provide technical expertise

‣ Use skills to ensure a high standard of education is provided

‣ Assist schools in L.M.S maintenance expenditure

Obtain good value costs

Ensure work is carried out to a high standard

Help schools plan works which are under their

responsibilities

Organise all works either through works order, quotation or

tender procedure


Organisation of Work

‣ Works


Responsibilities

Maintenance Divided Into Two Categories

School (L.M.S)

‣ Internal Finishes

‣ Grounds Maintenance

‣ Minor Vandalism Repairs

‣ Surface Drainage

‣ Minor Repairs to Taps

‣ Electrical Equipment

Board

‣ External Finishes

‣ External Element

‣ Replacement of System

‣ All Electrical Systems

‣ Main Structure

(Where design or

construction fault not the

cause of the problem)


Responsibilities of School

Caretakers and Contractors Duties

‣ Contractors must be used for all works involving trades eg: painting,

electrical work, joinery, plumbing, grass cutting etc.

‣ These works require £10m public liability insurance

‣ Caretakers must not paint, adjust door closers, tamper with electrics,

cut grass, put up shelves etc. (asbestos awareness)

‣ Contractors must have £10m PLI, good H&S record, demonstrate

suitability of employees, demonstrate expertise, FEA Legislation, VAT

registered with Construction Industry Tax Scheme and have specialist

registration


Identification of Planned Works

‣ Systematic condition surveys by board staff

‣ Individual inspections by Maintenance Officers

‣ Requests from Principals, Bursars and Caretakers

‣ Health and Safety inspection reports from Board of Governors

Must be done once per year

May incur cost for board or school


Asbestos

‣ Three main types –widely used in construction

‣ New legislation – CAWR 2003

‣ Prevent exposure & manage asbestos situation

‣ Surveys to be carried out

‣ Asbestos Register drawn up

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