Environment Grants and Sponsorship Guidelines ... - EcoHub Perth

perth.wa.gov.au

Environment Grants and Sponsorship Guidelines ... - EcoHub Perth

City of Perth

ENVIRONMENT GRANTS

AND SPONSORSHIP GUIDELINES

Bar 138 on Barrack

UPDATED MAY 2013

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City of Perth EVENT SPONSORSHIP GUIDELINES 2012

City of Perth ENVIRONMENT GRANTS AND SPONSORSHIP GUIDELINES 2013

Contents:

CONTENTS

ENVIRONMENT GRANTS AND SPONSORSHIP PROGRAM

OVERVIEW AND OBJECTIVES

ELIGIBILITY

ACCESS AND INCLUSION

HOW TO APPLY FOR AN ENVIRONMENT GRANT

APPLICATION ASSESSMENT

INFORMATION FOR SUCCESSFUL APPLICANTS

IMPORTANT DATES

OTHER IMPORTANT INFORMATION

CONTACT US

OTHER CITY OF PERTH FUNDING

FULLY FUNDED GRANT

APPLICATION PROCESS FOR FULLY FUNDED GRANTS

MATCHED GRANT

APPLICATION PROCESS FOR MATCHED GRANTS

ENVIRONMENT SPONSORSHIP

APPLICATION PROCESS FOR ENVIRONMENT SPONSORSHIPS

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3

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This information is available in alternative formats upon request.


Environment Grants and

Sponsorship Program

Overview and Objectives

Welcome to the City of Perth; the local government

authority for the capital of Western Australia. The

City of Perth local government area comprises

the CBD, East Perth, West Perth and Northbridge.

The City facilitates an Environment Grants and

Sponsorship Program to inspire the community to

live, work and grow more sustainably.

The City of Perth Environment Grants and

Sponsorship Program has funded a number of

exciting projects in the city.

These have included:

• Great Gardens Sustainability Day;

• GRO Project;

• Carrotmob Perth;

• Vertical Gardens in the city;

• Greening Perth Offices seminar; and

• Greening the Real Estate Industry Workshop.

Each of these events has benefited the

environment and the community in the city of Perth

and the surrounding area.

The City facilitates an Environment Grants and

Sponsorship Program to:

• Support the community to undertake activities

that deliver a more environmentally

sustainable city;

• Support the effective implementation of

the City’s Strategic Plan and environment

Priorities;

• Encourage the development or provision of

community based environment services and

programs; and

• Encourage innovative and creative project /

initiatives in the city.

There are three categories of funding:-

• FULLY FUNDED ENVIRONMENT GRANT >

improve environment sustainability, awareness

and connection to the environment;

• MATCHED ENVIRONMENT GRANT > improve

the environment sustainability of a property,

business or residence in the City; and

• ENVIRONMENT SPONSORSHIP > stage

environment events and activities in the city.

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Eligibility

Access and Inclusion

Please read the following criteria to ensure that your

project is eligible for funding under this program

before applying.

To be eligible for funding under this program,

applicants must:

• Offer a project / service in the city of Perth;

• Have a valid Australian Business Number or be

an incorporated body;

• Have the prior written approval of the owner/

tenant where the proposal involves work on

private property; and

• Have all appropriate insurances and authorities.

Applicants not eligible for funding through this

program include:

• Applicants whose proposal is outside the city

of Perth; and

• Government departments or agencies.

All applicants must declare any invested interest by

partners or third parties to the grant. This includes

any financial and operational relationships.

The City of Perth is committed to providing equitable

and dignified access in relation to buildings,

services and facilities for people with disabilities.

The City of Perth Disability Access and Inclusion

Plan (DAIP) complies with legislative requirements.

It is mandatory for all projects funded to comply with

access and inclusion requirements in accordance

with the City’s DAIP plan.

This includes the following objectives relevant to

the program:

• people with disabilities have the same

opportunities as other people to access

the project;

• people with disabilities have the same

opportunities as other people to access

buildings and other facilities related to

the project;

• people with disabilities receive information

in a format that enabled them to access

information as readily as other people were

able to access it;

• people with disabilities receive the same level

and quality of service from project staff as

other people;

• people with disabilities have the same

opportunities as other people to make

complaints; and

• people with disabilities have the same

opportunities as other people to participate in

any public consultation related to the project.


Perth CIty Farm

How to Apply for Funding

Step One

Contact the City of Perth Environment Officer

(details are provided on page 8 of this document)

to discuss your application. The Officer will be able

to assist you with deciding whether your project

is eligible and what category of funding would be

most appropriate.

Step Two

Obtain a copy of the relevant application or

Expression of Interest Form. These forms are

available on the City of Perth website or by

contacting the City of Perth Environment Officer.

Step Four

Submit the Application Form and project proposal

electronically to jessica.turner@cityofperth.wa.gov.au.

Please mark applications as ‘CONFIDENTIAL -

Environment Grant/Sponsorship Application’

followed by your organisation’s name in the subject

heading. Remember to address all sections and

include all relevant information as it is not possible to

amend an application once it has been submitted.

Hardcopies may be submitted by prior request.

If you have any questions in relation to the

application form please call the City of Perth

Sustainable City Development on (08) 9461 3110.

Step Three

ENVIRONMENT GRANTS > Complete the relevant

application form and your project proposal based

on the section headings on page 11 (fully funded)

or page 13 (matched grant).

ENVIRONMENT SPONSORSHIP > Complete

the ‘Stage 1’ application form and contact the

Enviornment Officer for further guidance. Once

the Environment Officer has discussed the

details provided in the Stage 1 application,

the applicant may be invited to complete a full

‘Stage2’ application.

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The Application Assessment

Depending on the type of funding you are

requesting from the City of Perth Environment

Grants and Sponsorship Program, your application

will be assessed as follows:

Fully Funded Environment Grants $500 – $2,000

(submissions will be accepted twice a year)

1) Your application will firstly be assessed by the

Environment Officer and assessment panel

against the criteria and eligibility requirements.

If your event is eligible a report will be

prepared for the CEO.

2) Your application will be assessed by the CEO

of the City of Perth and a letter of acceptance

or decline will be issued.

Matched Environment Grant $2,001 – $10,000

(subject to funding rounds)

1) Your application will firstly be assessed by the

Environment Officer and assessment panel

against the criteria and eligibility requirements.

2) All applications will be compiled into a

report and presented to the Planning and

Development Committee comprising of City

of Perth Councillors.

3) All applications will be assessed by the

Planning and Development Committee. The

Committee will make recommendations on

the applications and the report and

recommendations are forwarded to the next

Council meeting.

4) All applications will be assessed at the next

Council meeting; comprising all Councillors

at the City of Perth. A letter of decline or

acceptance will then be issued.

Environment Sponsorship up to $10,000

(submissions can be made at any time)

1) Submit an Expression of Interest (EOI) Form

to Environment Officer which will be assessed

against the criteria, eligibility and budget

allocations. These requests can be made at any

time and are not subject to funding rounds.

2) If deemed eligible and there are sufficient

funds available you will be requested to submit

a full application.

3) A report will be prepared for the Marketing,

Sponsorship and International Relations

Committee comprising of City of Perth

Councillors.

4) Your application will be assessed by the

Committee. Where neccesary applications

may be forwarded to the next Council meeting

for final decision. A letter of acceptance or

decline will then be issued.


Information for Successful Applicants

Approval of your application

All applicants will receive a receipt number after

submission. If you do not receive a receipt number

please contact the City of Perth via the details

provided on page 8.

All applicants will receive a letter from the City of

Perth informing them of the Councillor’s or CEO’s

decision on their application. For successful

applicants, this will include a funding agreement

/ conditions to be signed and returned, and

further information regarding the City’s funding

for your project.

Permits / Authorities

Approval of funding is not approval to undertake

work. Provision of the grant is subject to

applicants obtaining all relevant permits and/or

licences from relevant authorities, including those

from the City of Perth.

Payment

Funding will only be provided for spending after

approval of an environment grant or sponsorship

by the City of Perth and not in advance. Grant

payments shall be made as reimbursements for

payment already made and work certified as

complete. Funds will not be provided in advance.

Staged payments may be negotiated, however in

such circumstances a minimum of 25% of the grant

amount shall be retained for payment on completion

of the project.

To claim reimbursements a claim form (provided by

the City), a business invoice and proof of payment

must be submitted to the City.

Project changes

Once funding has been approved, the project

cannot be significantly change without prior

consultation and written approval from the

City. The applicant will be required to submit

a formal request for a change to the project. A

change may only be approved if the intent of

the project remains the same the deliverables

are comparable. The City reserves the right to

withdraw funding if the project is deemed to be

substantially different to the original proposal.

Acquittal

All projects are required to complete acquittal

within two months of project completion and before

June 30th. Organisations that do not complete

an acquittal within the time frame will not be

considered for further funding by the City of Perth

and reimbursements may not be paid.

As part of the aquittal process, applicants must

provide a report. The report will need to be a

revie of the project and include relevant data to

non-commercially sensitive operational details,

methodology, challenges and photographs.

A template will be provided to said the aquittal

process.

Publicity

All applicants must agree to the City of Perth

communicating commercially non-sensitive

information to the public, including future

promotion of the Environment Grants and

Sponsorship Program.

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Important Dates

Contact Us

The closing dates for the Environment Grants and

Sponsorship Program rounds are outlined in each

of the funding type fact sheets provided on pages

10 – 12 of this document.

City of Perth Environment Grants and

Sponsorship Program

JESSICA TURNER

Environment Officer

P (08) 9461 3110

Other Important Information

Current laws regarding working with children,

equal opportunity, copyright and Local Laws, must

be taken into account in planning the project.

A Council House, 27 St Georges Terrace, Perth

E jessica.turner@cityofperth.wa.gov.au

W www.perth.wa.gov.au

W www.ecohub.perth.wa.gov.au

Please refer to the following sites for more

information:

WORKING WITH CHILDREN

www.checkwwc.wa.gov.au

EQUAL OPPORTUNITY

www.eoc.wa.gov.au

Energy Made Clean

COPYRIGHT

http://copyright.org.au


Other City of Perth Funding

NB. Your project cannot be funded by more than

one program provided by the City.

Nabers Energy Assesment Grant

NABERS energy assessment grants are available

to commercial office tenants who become

signatories to CitySwitch. These grants help meet

the cost of a NABERS energy assessment.

Corporate Sponsorship

Corporate sponsorship is for events which

enhance the City of Perth image and increase

goodwill from significant stakeholders. This

sponsorship is for events that do not meet

the criteria of event sponsorship, however are

significant to a degree that they should be

assessed by the City.

Event Sponsorship

Event sponsorship is to support organisations

holding events in the public spaces of the City.

These events have a direct, positive impact on the

city, community and businesses operating within the

area.

Arts and Cultural Grants and Sponsorship

Art and cultural sponsorship / grants support

innovative arts and cultural activities to excite and

engage city visitors throughout the year.

Donations

Business Grants

Business grants are to support city-based

entrepreneurs and small businesses looking

to undertake unique or innovative projects that

improve the vitality and vibrancy of the city and

provide clear economic benefit to the city.

Heritage Grants

Heritage grants are available to properties

within the city that are rateable. Grants may be

awarded for any works or studies that will assist

in the conservation, understanding or use of

heritage buildings.

Donations by the Council reflect the philanthropy

of the Council and a commitment to improve the

well being of the community. Preference is given

to organisations, providing services that benefit

the community of the City of Perth, or improve the

services provided to visitors to the City of Perth.

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Fully Funded Grant

The City of Perth may provide grants of between

$500 and $2,000 to individuals, groups, business

and organisations to undertake local environment

projects which help improve the environment

sustainability, awareness and connection to

the environment.

Annual Priorities

During the 2013/14 financial year all applications

for direct grants must address at least one of the

following priority areas:-

• UPCYCLE > reduce waste by reusing,

repurposing and recycling useful materials;

• SUSTAINABLE TRANSPORT > improve access

and use of low emission and active transport;

• NATURAL SPACES > create and improve the

quality of the environment in urban

infrastructure; and

• THINK, EAT, SAVE > improve access to native,

local and seasonal food supplies.

Important Dates

ROUND 1

Project occurring between:

1 July 2013 – 30 June 2014

Closing date for applications:

25 July 2013

Notification of approval to successful applicants:

August 2013

ROUND 2

Project occurring between:

1 January 2013 – 30 June 2014

Closing date for applications:

3 December 2013

Notification of approval to successful applicants:

December 2013

Submission Requirements

Complete the ‘Fully Funded Environment

Application Form’ and a project proposal based on

the headings provided on page 11. Please attach

any supporting information that is directly relevant

to the project.

Your proposal should be no more than 6 pages in

total, and all your responses should address the

selection criteria.

Carrotmob Perth


Project Proposal Requirements

Below are the required sections and word counts

for your project proposal. The proposal should be no

more than 6 pages in total.

Section 1 – The Project

1.1 Project Description > 800 words

Describe the project, what the funding will be

used for and the aims / objectives of the project.

1.2 Annual Environment

Priorities > 400 words

Describe how the project supports the

2013/14 annual environment priorities, see

page 10 of the guidelines.

Section 3 – Project and Business Plans

3.1 Project Plan > 1 pages

Using the template provided, outline how

the project will be delivered. Please include

staged activities, milestones and timeframes.

3.2 Budget > 1 pages

Using the template provided, outline the costs

associated with the project and what the City’s

contribution will be covering.

1.3 Community Benefit > 100 words

Explain what the benefit of the project will be to

the community.

Section 2 – Project Delivery

2.1 Commitment > 50 words

Explain how your group will deliver the project.

Include how much time will be required by

staff / volunteers and how the project will be

documented and evaluated.

2.2 Environmental Awareness and

Understanding > 100 words

Explain how this project will transfer awareness

and understanding of the environment and

environmental sustainability to the community.

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Matched Grant

The City of Perth may provide matched grants

of between $2,001 and $10,000 to individuals,

groups, business and organisations to undertake

projects that improve the environmental

sustainability of a property business or residence

located with the City's LGA.

Annual Priorities

During the 2013/14 financial year all applications

for matched grants must address at least one of the

following priority areas:-

• GREEN ECONOMY > green businesses and

social enterprises;

• ADAPTIVE BUILDINGS > reduce impacts and

adapt to climate change;

• NATURAL SPACES > create and improve the

quality of the environment in urban

infrastructure; and

• THINK, EAT, SAVE > improve access to native,

local and seasonal food supplies.

Important Dates

ROUND 1

Project occurring between:

1 July 2013 – 30 June 2014

Closing date for applications:

25 July 2013

Notification of approval to successful applicants:

August 2013

Submission Requirements

Complete the ‘Matched Grant Application Form’

and a project proposal based on the headings

provided on page 13. Please attach any

supporting information that is directly relevant

to the project.

Your proposal should be no more than 10 pages

in total, and all your responses should address

the selection criteria.

Great Garden Sustainability Day


Project Proposal Requirements

Below are the required sections and word counts

for you project proposal. The proposal should be no

more than 10 pages in total.

Section 1 – The Project

1.1 Project Description > 1000 words

Describe the project, what the funding will be

used for and the aims / objectives of the project.

1.2 Annual Environment

Priorities > 500 words

Describe how the project supports the 2013/14

annual environment priorities, see page 12.

1.3 Community Benefit > 100 words

Explain what the benefit to the community will be.

1.4 CREATIVITY AND INNOVATION > 100 words

Explain how your project will use innovation and

creativity to deliver the objectives.

Section 2 – Project Delivery

2.3 Sustainability > 200 words

Outline how this project and / or objectives will

be maintained after Council funding ceases.

2.4 Environmental Awareness and

Understanding > 200 words

Explain how this project will transfer awareness,

understanding, knowledge and skills of the

environment and environmental sustainability

to the community.

Section 3 – Project and Business Plans

3.1 Project Plan > 2 pages

Using the template provided, outline how

the project will be delivered. Please include

staged activities, milestones and timeframes.

3.2 Budget > 2 pages

Using the template provided, outline the costs

associated with the project and what the City’s

contribution will be covering.

2.1 Commitment > 200 words

Explain the time and resources all relevant

organisations will dedicate to the delivery of

this project. Include how the project will be

documented and evaluated.

2.2 Partners > 200 words

Outline the project partners. Where partners

have been secured please provide letters of

support from these organisations.

Please note any conflicts or invested interest

from these partners must be declared on

the application form; please see page 8 of

guidelines for further information.

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Environment Sponsorship

Environment Sponsorship is a business agreement

between organisations and the City of Perth, and

can be for either organisations or events. The City

must receive benefits equal to the value of the

sponsorship and agree to the level of support to

be eligible for sponsorship funding. Environment

sponsorship of up to $10,000 is available for the

2013/14 financial year.

Important Dates

Submissions for environment sponsorship may be

made at any time throughout the year. However

you must complete the ‘Stage 1 Sponsorship

Application Form’ and discuss your event with the

City of Perth prior to submitting your application.

Applicants requesting Environment Sponsorship

for events should consider the following three

behaviour change aspects:

• THINKING > providing information and take

home knowledge;

• FEELING > motivate for action, stories or

emotional connection; and

• DOING > practical demonstrations.

Annual Priorities

During the 2013/14 financial year all applications

for environment sponsorship must focus on at least

one of the following priority areas:-

• UPCYCLE > reduce waste by reusing,

repurposing and recycling useful materials;

• SUSTAINABLE TRANSPORT > improve access

and use of low emission and active transport;

Mercendes College Green Wall

• GREEN ECONOMY > green businesses and

social enterprises;

• ADAPTIVE BUILDINGS > reduce impacts and

adapt to climate change;

• NATURAL SPACES > create and improve the

quality of the environment in urban

infrastructure; and

• THINK, EAT, SAVE > improve access to native,

local and seasonal food supplies.


Application process for Environment Sponsorships

Submit expression of interest (EOI) form to the City of Perth

Internal assessment of EOI, Environment Officer will be in

contact if application fits with the relevant programs

Submit full application via the application form sent to

you by the Environment Officer

Submit to the City of Perth

Report submitted and assessed by the Marketing,

Sponsorship and International Relations committee. If

necessary the report will be forwarded to the council

who approve or refuse applications

Letters issued with notification of the success of the

application

Environment Officer contacts successful applicants to arrange an

initiation meeting before the project commences

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