Chhattisgarh State Institute of Rural Development ... - Cgsird.gov.in

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Chhattisgarh State Institute of Rural Development ... - Cgsird.gov.in

Chhattisgarh State Institute of Rural Development, Nimora,

Post Box No. 10, Main Post office, Raipur (C.G.) Pin 492001

Tender Notice

No. 802/Lib.Tender/CGSIRD/2008 Raipur, Dated: 23.04.2008

Sealed Tenders are invited from Book Depot/ Book Supplier or their

authorized national distributors/dealers. The Tender shall be received in the office of the

Director, Chhattisgarh State Institute of Rural Development, Nimora, Raipur-492015 up to

May 14th, 2008 at 3.00 PM on by post, courier or directly in the tender box. The Tender

documents can be obtained on any working day during 10.30 AM to 5.30 PM up to

May 12th, 2008 or downloaded from the website - www.cgsird.gov.in. Tenders will be

opened on May 14th, 2008 at 4.00 PM. Tenderers are invited to be present at the opening

of the bids. The Director, Chhattisgarh State Institute of Rural Development, Nimora will

have the right to reject any or all the tender without assigning any reason(s) thereof.

Eligibility criteria:

The Tenders must be submitted in two separate envelopes. The first

envelope, marked as ‘Technical bid’ on the cover, should include the following along

with duly filled form A:

1. Earnest Money (Refundable) Rs 5000/-(Five thousand only) valid for six

months to be submitted by way of Demand Draft in favor of the Director,

CGSIRD, payable at Raipur and tender fee .

2. The Party will be required to submit the proof regarding their membership to

Association of Indian Publishers and Booksellers/The Federation of Indian

Publishers and Booksellers/The Federation of Publishers & Booksellers

Association in India. Also the PAN of the firm should be mentioned in tender

document.

3. Copy of valid registration with the department of commercial tax in any state of

India

The second envelope, marked as ‘Financial bid’ on the cover, should

include the duly filled form B of the tender document. The financial bid of only eligible

bidders will be opened for further consideration. If Technical cover contains all the

documents as stated above .Otherwise all other bids will be rejected.

Terms and Conditions:

1. The institute proposes to prepare a panel of suppliers, who agree to supply

book(s) to the library at maximum offered rate of discount on approval basis as

well as against confirm orders. Their continuance in panel will depend on

performance of supply of ordered books.

2. The selected parties offering most competitive rates of discount will be required

to supply the latest edition of books to CGSIRD Library. In no case the earlier

edition be supplied. In case it is noticed, even at later stage, that the latest edition

has not been supplied, the supplier will have to refund the cost of books to

CGSIRD and take the book(s) back at his own cost.

3. The party will ensure to supply only paperback edition of the books, wherever

available. The hardbound edition may only be supplied, if paperback edition has

not been published.

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4. For conversion of prices of books in foreign currencies, the conversion rate

applicable on the date of billing will be taken into account. The party will be

required to submit the proof of conversion rate either from any scheduled bank or

by enclosing newspaper clipping.

5. The price proof for all the books, except for the books with printed price, must be

enclosed with the bill in support of price.

6. The title and other details of supplied books must be in accordance with supply

order and the book(s) should be in good condition. The CGSIRD will not be

responsible for any loss or damage in postal transit or transportation. In case of

erroneous supply and discrepancies in book(s), the book(s) shall be returned at the

suppliers’ cost, even after stamping etc. The final option to return the book(s) or

ask for refund towards difference of price will rest with the institute.

7. The prices charged will be inclusive of all the taxes, freight and packaging

charges and F.O.R. Raipur. In no case additional charge will be paid. The books

must be supplied through Registered Post or by any other mode at suppliers’ cost.

The mailing address for supply of books will be as under:

Librarian,

Chhattisgarh State Institute of Rural development, Nimora,

Post Box No.10, Main Post Office,

Raipur (Chhattisgarh), India

Pin - 492001

8. The party will be required to submit the proof regarding their membership to

Association of Indian Publishers and Booksellers/The Federation of Indian

Publishers and Booksellers/The Federation of Publishers & Booksellers

Association in India. Also the PAN of the firm should be mentioned in tender

document.

9. All our orders will be valid for 30 days only, provided that acceptance indicating

the supply of books reaches us within 15 days from the date of issue of orders,

failing which, it will stand cancelled. The supply period may be extended up to

two months (only for foreign books) provided that genuine documentary proof in

support of action taken is submitted to CGSIRD and mutually agreed upon.

10. The following certificates must be recorded either on body or verso of the bill:

(A) No cheaper edition other than supplied is available, so far.

(B) The book(s) supplied is / are of latest edition and not remainder title(s).

(C) Prices charged are correct as per latest publisher’s catalogue and the difference in

price, if any, will be refunded at any time.

11. The tender document can be obtained any working day during 10.30 am to 5.30

pm up to May 12th, 2008 or downloaded from the institute website. The tender

document should accompany a demand draft for Rs. 5000.00 (Rupees five

thousand) only in favor of Director, CGSIRD payable at Raipur. This amount, Rs.

5000.00 (Rupees five thousand) will be treated as Ernest Money Deposit (EMD),

which is refundable. Tender document without demand draft for the requisite

amount will not be considered at all. The EMD will be forfeited in case of failure

in supply of ordered title(s) within specified period.

12. The offer made by the party will be valid for one year and may be extended

further as per mutual consent.

13. The tender offer of the party with demand draft and all relevant papers may be

submitted on or before 3.00 pm on May 14, 2008 in an envelop super scribing

Offer for Supply of Book.

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14. The Director, CGSIRD, Raipur reserves the full rights to accept or reject the

tender in full or in part with out assigning any reason.

15. Only those parties who want to supply of books according to terms & conditions

of CGSIRD otherwise they will be treated as disqualified for forthcoming tender

process.

16. All disputes are subject to Raipur Jurisdiction only.

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Chhattisgarh State Institute of Rural Development, Nimora,

Post Box No. 10, Main Post office, Raipur (C.G.) Pin 492001

1. Name of the bidder :

Form - A (Technical Bid)

2. Complete Postal Address :

Telephone Numbers :

Fax :

Email :

3. Details of Proof copy of

Membership to Association of

Indian Publishers and

Booksellers/The Federation of

Indian Publishers and

Booksellers/The Federation of

Publishers & Booksellers

Association in India

4. Details of Registration of the bidder

with the department of commercial

tax

PAN card No. :

5. Details of E.M.D. of Rs 5000/-

Deposited

6.

Signature of the bidder

with Seal

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Chhattisgarh State Institute of Rural Development, Nimora,

Post Box No. 10 , Main Post office , Raipur (C.G.) Pin 492001

Form B (Financial Bid)

1. Rate List for the Books Published by Foreign Publisher.

(The Rates will be inclusive of all the taxes, Freight and

and F.O.R. Nimora, Raipur )

packaging charges

No.

1.

2.

Percentage discount offered on the Price

In Figures

In Word

Signature of the bidder

with Seal

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2. Rate List for the Books Published by Indian Publisher.

(The Rates will be inclusive of all the taxes, Freight and

and F.O.R. Nimora, Raipur )

packaging charges

No.

1.

2.

Percentage discount offered on the Price

In Figures

In Word

Signature of the bidder

with Seal

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Commitment

I have carefully studied the eligibility criteria and the terms and conditions

For Supply of Books and completely agree with them. The information furnished along

with the tender document is correct. My offer may be rejected in case the information

provided by me is found incorrect.

Signature of the bidder

with Seal

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