Chhattisgarh State Institute of Rural Development ... - Cgsird.gov.in

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Chhattisgarh State Institute of Rural Development ... - Cgsird.gov.in

Chhattisgarh State Institute of Rural Development, Nimora,

Post Box No. 10, Main Post office, Raipur (C.G.) Pin 492001

Second Tender Notice

No. 367 /Lib.Tender/CGSIRD/2008 Raipur, Dated: 19.02.2008

Sealed Tenders are invited from Book Depot/ Book Supplier or their authorized

national distributors/dealers. The Tender shall be received in the office of the Director,

Chhattisgarh State Institute of Rural Development, Nimora, Raipur-492015 up to March 05,

2008 at 3.00 PM on by post, courier or directly in the tender box. The Tender documents can

be obtained on any working day during 10.30 AM to 5.30 PM up to March 03, 2008 or

downloaded from the website. Tenders will be opened on March 05, 2008 at 4.00 PM.

Tenderers are invited to be present at the opening of the bids. The Director, Chhattisgarh State

Institute of Rural Development, Nimora will have the right to reject any or all the tender

without assigning any reason(s) thereof.

Eligibility criteria:

The Tenders must be submitted in two separate envelopes. The first envelope,

marked as ‘Technical bid’ on the cover, should include the following along with duly filled

form A:

1. Earnest Money (Refundable) Rs 5000/-(Five thousand only) valid for six months to

be submitted by way of Demand Draft in favor of the Director, CGSIRD, payable at

Raipur and tender fee (in case the tender documents have been obtained by sending

email).

2. The Party will be required to submit the proof regarding their membership to

Association of Indian Publishers & Book Sellers. Also the PAN of the firm should

be mentioned in tender document.

3. Copy of valid registration with the department of commercial tax in any state of India

The second envelope, marked as ‘Financial bid’ on the cover, should include

the duly filled form B of the tender document. The financial bid of only eligible bidders will

be opened for further consideration. If Technical cover contains all the documents as stated

above .Otherwise all other bids will be rejected.

Terms and Conditions:

1. The institute proposes to prepare a panel of suppliers, who agree to supply book(s) to

the library at maximum offered rate of discount on approval basis as well as against

confirm orders. Their continuance in panel will depend on performance of supply of

ordered books.

2. The selected parties offering most competitive rates of discount will be required to

supply the latest edition of books to CGSIRD Library. In no case the earlier edition be

supplied. In case it is noticed, even at later stage, that the latest edition has not been

supplied, the supplier will have to refund the cost of books to CGSIRD and take the

book(s) back at his own cost.

3. The party will ensure to supply only paperback edition of the books, wherever

available. The hardbound edition may only be supplied, if paperback edition has not

been published.

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4. For conversion of prices of books in foreign currencies, the conversion rate applicable

on the date of billing will be taken into account. The party will be required to submit

the proof of conversion rate either from any scheduled bank or by enclosing

newspaper clipping.

5. The price proof for all the books, except for the books with printed price, must be

enclosed with the bill in support of price.

6. The title and other details of supplied books must be in accordance with supply order

and the book(s) should be in good condition. The CGSIRD will not be responsible for

any loss or damage in postal transit or transportation. In case of erroneous supply and

discrepancies in book(s), the book(s) shall be returned at the suppliers’ cost, even

after stamping etc. The final option to return the book(s) or ask for refund towards

difference of price will rest with the institute.

7. The prices charged will be inclusive of all the taxes, freight and packaging charges

and F.O.R. Raipur. In no case additional charge will be paid. The books must be

supplied through Registered Post or by any other mode at suppliers’ cost. The mailing

address for supply of books will be as under:

Librarian,

Chhattisgarh State Institute of Rural development, Nimora,

Post Box No.10, Main Post Office,

Raipur (Chhattisgarh), India

Pin - 492001

8. The party will be required to submit the proof regarding their membership to

Association of Indian Publishers & Book Sellers. Also the PAN of the firm should

be mentioned in tender document.

9. All our orders will be valid for 30 days only, provided that acceptance indicating the

supply of books reaches us within 15 days from the date of issue of orders, failing

which, it will stand cancelled. The supply period may be extended up to two months

(only for foreign books) provided that genuine documentary proof in support of

action taken is submitted to CGSIRD and mutually agreed upon.

10. The following certificates must be recorded either on body or verso of the bill:

(A) No cheaper edition other than supplied is available, so far.

(B) The book(s) supplied is / are of latest edition and not remainder title(s).

(C) Prices charged are correct as per latest publisher’s catalogue and the difference in

price, if any, will be refunded at any time.

11. The tender document can be obtained any working day during 10.30 am to 5.30pm up

to March 05, 2008 or downloaded from the institute website. The tender document

should accompany a demand draft for Rs. 5000.00 (Rupees five thousand) only in

favor of Director, CGSIRD payable at Raipur. This amount, Rs. 5000.00 (Rupees five

thousand) will be treated as Ernest Money Deposit (EMD), which is refundable.

Tender document without demand draft for the requisite amount will not be

considered at all. The EMD will be forfeited in case of failure in supply of ordered

title(s) within specified period.

12. The offer made by the party will be valid for one year and may be extended further as

per mutual consent.

13. The tender offer of the party with demand draft and all relevant papers may be

submitted on or before 3.00 pm on March 05, 2008 in an envelop super scribing Offer

for Supply of Book.

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14. The Director, CGSIRD, Raipur reserves the full rights to accept or reject the tender in

full or in part with out assigning any reason.

15. Only those parties who want to supply of books according to terms & conditions of

CGSIRD otherwise they will be treated as disqualified for forthcoming tender

process.

16. All disputes are subject to Raipur Jurisdiction only.

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Chhattisgarh State Institute of Rural Development, Nimora,

Post Box No. 10, Main Post office, Raipur (C.G.) Pin 492001

1. Name of the bidder :

Form - A (Technical Bid)

2. Complete Postal Address :

Telephone Numbers :

Fax :

Email :

3. Details of Proof copy of

Membership to Association of

Indian Publishers & Book Sellers

4. Details of Registration of the bidder

with the department of commercial

tax

PAN card No. :

5. Details of E.M.D. of Rs 5000/-

Deposited

6.

Signature of the bidder

with Seal

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Chhattisgarh State Institute of Rural Development, Nimora,

Post Box No. 10 , Main Post office , Raipur (C.G.) Pin 492001

Form B (Financial Bid)

1. Rate List for the Books Published by Foreign Publisher.

(The Rates will be inclusive of all the taxes, Freight and

F.O.R. Nimora, Raipur )

packaging charges and

No.

1.

2.

Percentage discount offered on the Price

In Figures

In Word

Signature of the bidder

with Seal

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2. Rate List for the Books Published by Indian Publisher.

(The Rates will be inclusive of all the taxes, Freight and

F.O.R. Nimora, Raipur )

packaging charges and

No.

1.

2.

Percentage discount offered on the Price

In Figures

In Word

Signature of the bidder

with Seal

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Commitment

I have carefully studied the eligibility criteria and the terms and conditions For

Supply of Books and completely agree with them. The information furnished along with

the tender document is correct. My offer may be rejected in case the information provided

by me is found incorrect.

Signature of the bidder

with Seal

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