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e-asTTle

External Co-ordinator Manual

24 April 2010

AUCKLAND UNISERVICES LIMITED

A wholly owned company of

THE UNIVERSITY OF AUCKLAND

Prepared for:

Ministry of Education

WELLINGTON

Date: December 2008

Prepared by:

Visible Learning Lab

Faculty of Education

The University of Auckland

Updated March 2010


2010-Updates e-asTTle External Coordinator Manual (2)

Reports from Auckland UniServices Limited should only be used for the purposes for which they were commissioned. If it is

proposed to use a report prepared by Auckland UniServices Limited for a different purpose or in a different context from

that intended at the time of commissioning the work, then UniServices should be consulted to verify whether the report is

being correctly interpreted. In particular it is requested that, where quoted, conclusions given in UniServices reports should

be stated in full.

© Auckland UniServices Ltd Page 2


2010-Updates e-asTTle External Coordinator Manual (2)

TABLE OF CONTENTS

1 External Coordinator.............................................................................................................................................................5

1.1 Different External Coordinator Roles ...........................................................................................................................5

1.1.1 A PD Provider as an External Coordinator................................................................................................................5

1.1.2 Cluster Coordinator as an External Coordinator......................................................................................................6

1.1.3 Researcher as an External Coordinator....................................................................................................................6

1.1.4 Temporary External Coordinators............................................................................................................................6

1.2 Becoming an External Coordinator ..............................................................................................................................7

2 External Coordinator Role within e-asTTle............................................................................................................................9

2.1 Different Features for an External Coordinator ...........................................................................................................9

2.2 List of Schools External Coordinators Can Access ......................................................................................................10

3 Managing Students .............................................................................................................................................................10

3.1 Finding Students.........................................................................................................................................................10

3.1.1 Find students across multiple schools....................................................................................................................11

3.1.2 View student details...............................................................................................................................................11

3.2 Creating and Managing Groups..................................................................................................................................12

3.2.1 Create a BetweenSchool Group .............................................................................................................................14

3.2.2 Manage Groups......................................................................................................................................................15

3.2.3 Change Groups.......................................................................................................................................................15

3.3 Create New Tests........................................................................................................................................................16

3.4 View Existing Tests .....................................................................................................................................................17

3.5 Assigning Tests ...........................................................................................................................................................18

3.5.1 Overview ................................................................................................................................................................18

3.5.2 Assigning Tests and Managing Test Assignments ..................................................................................................18

3.5.3 View all the test’s assignments ..............................................................................................................................19

3.5.4 View a particular assignment.................................................................................................................................19

3.5.5 Finish Today ...........................................................................................................................................................20

3.6 Marking Tests .............................................................................................................................................................20

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3.7 Reports .......................................................................................................................................................................21

3.7.1 Selecting Tests........................................................................................................................................................21

3.7.2 To Search for Tests created by you........................................................................................................................22

3.7.3 To Search by Student Information .........................................................................................................................24

3.8 Scenarios ....................................................................................................................................................................26

3.8.1 Scenarios for finding tests......................................................................................................................................26

3.8.2 Scenarios for Different External Coordinator Roles ...............................................................................................27

PD Provider as External Coordinator ..............................................................................................................................27

Cluster Coordinator as External Coordinator..................................................................................................................28

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1 External Coordinator

An external coordinator (EC) role has been introduced within e-asTTle so that schools can allow someone who is not

a staff member access to their school’s e-asTTle data.

An external coordinator can be anyone who works with school data but is not on staff and, therefore, not eligible

for a staff login. An external coordinator also has the ability to gain access to multiple schools, and then have the

ability aggregate data and report across these schools.

An external coordinator needs to gain permission to use e-asTTle by first getting a username and password. Then

they need to gain permission from the school (see Becoming an External Coordinator section) before access can be

gained to a school’s e-asTTle data. The school leader controls this access and can enable or disable permission at

any time.

1.1 Different External Coordinator Roles

There are many reasons why a school might allow an external coordinator to have access to their data. The role of

the external coordinator will determine their purpose for having access.

For example:

• A PD provider

• Cluster coordinators

• Researchers

1.1.1 A PD Provider as an External Coordinator

A school may contract someone to work with students, teachers and/or data within their school. For example, a

resource teacher of literacy or numeracy facilitator or an assessment facilitator. Their role is to work within a school

and support teachers in developing effective teaching and learning programmes. Access to school e-asTTle data can

aid in the facilitator’s ability to provide this support.

An external coordinator with this role may wish to:

• Prepare themselves for an upcoming workshop with a school by looking at the e-asTTle data the school has

collected.

• view tests created by teachers

• view reports from tests

• give support in report interpretation to guide future teaching and learning

• create tests for the group of students they are working with

• track progress of students or groups within the school

An external coordinator in this role may be able to view data from the schools he/she is contracted to, but never

wish to report this data across schools, keeping each school independent.

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1.1.2 Cluster Coordinator as an External Coordinator

A school may be a part of a cluster, either through a Ministry initiative or through a professional learning

community. The coordinator for the cluster may have the responsibility for reporting on cluster progress and

achievement, or for groups of students across the cluster, or for a particular subject across the cluster.

An external coordinator with this role may need to:

• create common tests for groups across cluster schools

• track progress and achievement of classes/groups across cluster schools

• report across the cluster

An external coordinator in this role with access to cluster schools may view data from each school, but the schools’

within the cluster cannot see each other’s data.

1.1.3 Researcher as an External Coordinator

A researcher from a university or from the Ministry may approach a school for access to their data for research

purposes. This external coordinator role may include collecting specific data, in which case, they may wish to create

specific tests to specific groups of students. Or the researcher role may be to monitor general progress and

achievement for a specific purpose.

An external coordinator with this role may need to:

• create common tests for groups across multiple schools

• track progress and achievement of classes/groups/subjects across multiple schools

• report across multiple schools

An external coordinator in this role with access to multiple schools may view data from each school, but individual

schools cannot see each other’s data.

1.1.4 Temporary External Coordinators

It is possible to have an external coordinator’s role to gain temporary access to school data. For example, a Year 9

Dean from a high school may wish to create a common test for all Year 8 students starting at the high school in the

following year. The Dean may apply for an external coordinator role and approach the contributing schools for

permission to access their school e-asTTle data.

An external coordinator with this role may need to

Note:

• create a common test across multiple schools

• assign it to groups (year 8 students)

• view reports for that test

• be disabled as an external coordinator once this role has finished.

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• logging in as an external coordinator AFTER access has been disabled still allows the external coordinator to

view the reports for any test that he/she created, but no other data from the school.

• The External Coordinator role is a special role that is handled differently than other roles. Anyone who has

the External Coordinator role is unable to have any other e-asTTle role. For example, it is not possible for

an external coordinator to also have the school leader role. If the situation arises where the Head of

Department in a school already has an ESAA username (as a teacher in the high school, for example), this

would need to be disabled while the external coordinator role was active, and returned once the role was

finished.

• The e-asTTle Inform Test is an effective tool for comparing students across schools in Reading and

Mathematics across all curriculum strands.

1.2 Becoming an External Coordinator

Any person can apply to ESAA (Education Sector Authentication and Authorisation) for a User Setup through an

Access Request Form, and request the role of an External Coordinator.

Steps required for an external coordinator to get started:

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Figure 1. Steps to become an external coordinator

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Once you have an ESAA username and password, you can log into e-asTTle for the application to register you as a

new external coordinator, but at that point you will not be able to access any data to any school.

You will then need to approach the school leader (this is a role within e-asTTle – see Appendix D User Roles) to gain

permission to access their e-asTTle data. The school leader will then need to enable permission. See Educator

Manual – Maintenance section for instructions on how to do this.

2 External Coordinator Role within e-asTTle

All external coordinators have the same e-asTTle level of access within permission-enabled schools. This is the same

level of access a teacher has in a school.

This means they are able to:

• see tests created by other teachers within the school, and view these reports.

• create, assign, and mark their own tests and view the reports,

• create groups within the school and manage these groups.

An external coordinator is not able to add students or delete another teacher’s test or group.

Refer to the Educator Manual for further information about how to use e-asTTle as a teacher.

2.1 Different Features for an External Coordinator

As an external coordinator may have the ability to see across more than one school, there are some features to the

e-asTTle screens that appear for the External Co-ordinator but do not appear for teachers.

External coordinators are able to:

Note:

• Search and locate students within and across schools (includes the addition of new filters for searching:

school, group, ethnicity, year, gender, etc).

• Create new groups consisting of groups across multiple schools and maintain (Add/Update/Delete) these

groups.

• Copy an existing test from within a school and assign this test to a group in another school.

• Create a test and assign it to students/groups across multiple schools

• Aggregate results for tests across schools (Tabular Report)

• View reports for common tests across multiple schools.

• When a test has been created by an external coordinator, assigned to students of multiple schools and

marked, each school will only see the marks and reports for their own students. The external co-ordinator

can see marks and reports for all schools they have assigned tests to.

• Replace Questions functionality is available ONLY to the owner of a test and hence, external coordinators

will be able to replace questions only within tests created by them (before accepting the test).

• School Leaders are able to disable permission for an external coordinator. Once permission is disabled, all

access to that school ends for the external coordinator; that is, they would have no ability to create further

tests, assignments, reports etc. However, they will be able to view tests and reports for tests they created.

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• Tests that are created by the external coordinator are attached to that owner. Therefore, when an external

coordinator no longer has permission to access a school’s e-asTTle data, the school can no longer see the

tests that were created by this owner.

2.2 List of Schools External Coordinators Can Access

External coordinators can easily check the list of schools they can access.

• Click the Manage Students option from the left-hand menu

Figure 2. Manage Students

• Click on the link Schools You Can Access. A list of schools that have enabled permission will be listed.

• When external coordinators need access to more schools than on the list above, the permission needs to

be arranged directly with the school.

• A person in the school with the School Leader role in e-asTTle will be able to enable and disable permission.

3 Managing Students

3.1 Finding Students

Finding students within e-asTTle is the same for an external coordinator as it is for a teacher, with the exception of

being able to filter by school.

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Figure 3. Manage Students – Finding Students in a school

• SMS IDs will not be displayed for those students who have NSN IDs allocated to them and if they exist in

more than one school.

3.1.1 Find students across multiple schools

• Select the “blank” from the list of schools from By School

• Select at least one of the filter values for Year or Ethnicity from By Year or By Ethnicity, otherwise all

students from all schools will be displayed.

• Click Search

Note: If the Search is clicked without selecting any filters other than the School, the e-asTTle application could slow

down and this will have an impact on ALL users logged into e-asTTle at that point of time. Also, the list of students

returned could potentially be very long depending on the size of the schools.

3.1.2 View student details

• Tick the checkbox to the left of the student whose details are to be viewed

• The View button will be enabled

• Click on the View button to view the student details

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Figure 4. Manage Students – View Student details

• A student can belong to multiple schools and as part of the student details; the classes/groups to

which this student has been added will also be displayed.

3.2 Creating and Managing Groups

e-asTTle has the following facilities when creating new groups:

• Search for the students to be included in the class/group instead of having to go through the entire list of

students in the school manually.

• Create a Group of Students selecting students from one school (teacher functionality)

• Create a "Group of Groups". For example, if there are 3 separate French classes for Years 10, 11 and 12, it

is possible to create one large group of French classes by including the 3 separate French classes directly in

the group instead of adding the students to the group. This is the "Group of Groups" (teacher functionality)

• An external coordinator has the added functionality of being able to create a BetweenSchool Group. That

is, a Group of Groups that is made up of existing groups in different schools.

Diagrammatic representation of the type of groups:

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Group of Groups (within one school)

Figure 5. Types of groups

Refer to the Educator Manual on how to create groups within a school.

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3.2.1 Create a BetweenSchool Group

• Click on Add New Group

• Enter a Group Name and Description. This description should be detailed and descriptive of the groups

that make up the BetweenSchool group.

• Select the option Select Groups

• Click on Continue

Figure 6. Manage Students – Add New Group – Select Groups – Step 1

• On the "Add a Group: Review selections" screen,

o

o

o

o

o

o

o

o

Select the School from the School drop down.

The classes/groups that have already been created in the school will be listed in the Group box

Select the Group to be included in the BetweenSchool Group

Click on Include

Select another Group from the list or Multiple Groups by pressing the key when selecting

the Groups

Click on Include

Repeat the steps above after selecting another School from the School drop down

Once the necessary Groups have been included in the list, click on Save to create the

BetweenSchool Group

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2010-Updates e-asTTle External Coordinator Manual (2)

o

o

If the groups that need to be included in the BetweenSchool group were created by external

coordinators, then the groups will be listed only when Multiple Schools is selected from the School

drop down list.

BetweenSchool Groups that are created by the external coordinator are only listed when Multiple

Schools is selected from the School drop down list.

Figure 7. Manage Students – Add New Group – Select Groups – Step 2(A)

3.2.2 Manage Groups

• Click Manage Existing Group

• Groups created by the external coordinator will be listed

• When a group is selected by clicking on the radio button to the left of the group name, the buttons View,

Change and Delete will be enabled.

• Select a group and click the View button

• When the group is viewed, BetweenSchool Groups will display the school as ‘Multiple Schools’, and groups

from within one school will display the school name.

• To view the students within the group, Click on the group name and VIEW

• If the Group contains groups – these names will be listed, if the group contains students, their names will

be listed.

3.2.3 Change Groups

To change the students within a group, or the groups that are in a BetweenSchool group

• Select a group and click the Change button

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• If the group contains students from one school, only students from that school may be added to that

group.

o

o

Students already in the group may be removed.

The school name will be disabled to only allow this.

• If the group is a BetweenSchool Group, more groups from the same school or other schools may be added.

o

Select ‘Multiple Schools’ from the drop down list to see the list of availble groups.

Figure 8. Manage Existing Group – Change BetweenSchool Group

3.3 Create New Tests

This functionality is available to external coordinators. Refer to sections 3 to 8 of the Educator Manual for all

details related to Test Creation and Replace Questions functionality.

Steps for creating a test and the steps to replace questions for an external coordinator are the same as for

any other user.

Points to note for external coordinator:

• Any test created by an external coordinator is owned by the external coordinator and does not

belong to any school. A school can view the tests and reports created by the external coordinator,

and if the test was assigned to a BetweenSchool Group, then the school can only view their school

results. However, once the external coordinator’s permission has been disabled, their tests wil no

longer be available for the school to view.

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• An external coordinator may create a common test across schools, and schools can copy this test,

and assign to groups within the school, thereby retaining all data.

See Scenarios for further examples.

3.4 View Existing Tests

External coordinators can find their own tests and also tests created by teachers in the different schools that

the external coordinator has access to.

Figure 9. View Existing Tests

• The external coordinator’s screen for View Existing Tests dispalys and extra filter for School.

Selecting ‘Multiple Schools’ will display all the tests created by the external coordinator. This is the

default option.

• Select a school from the School list and click Search to find all tests created by teachers in that

school.

• Select the other filters such as Subject, Delivery, Status and Year in conjunction with the School

filter to narrow the search for tests

Refer to sections 9.2 to 9.4 of the Educator Manual for further details related to View Existing Tests.

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3.5 Assigning Tests

3.5.1 Overview

Every test needs to be assigned to a student or group of students in order for the test to be administered and then

marked. This applies to paper tests as well as on-screen tests.

All students must be a member of a group in order for a test to be assigned to them. The assign test screen allows

the user to choose the group to assign a test to as well as the date/time they want the students to sit the test.

Note: Before assigning a test that has already been administered, the user should consider whether they want the

results of the new assignment to be combined with previous results. If they want to look at the results separately

from those of previous assignments, or if the test is being administered more than three months since the previous

administration, the user should create a copy of the original test and assign the copy instead – see Educator Manual

- Copy Existing Test section for further details.

3.5.2 Assigning Tests and Managing Test Assignments

The process for finding a test to assign is the same as described in the Educator Manual with a few exceptions.

• An external cordinator has an extra filter for School.

• Selecting ‘Multiple Schools’ will display all tests created by the external coordinator.

• Selecting a school from this drop down list displays all tests created in that school

• Select the other filters such as Subject, Delivery, Status and Year in conjunction with the School filter to

narrow the search for tests.

• Select a test from the list of tests and click Assign Test to assign a test or Manage Assignments to manage

the existing assignments for that test

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Figure 10. Assigning Tests – Find the test

To assign the test, follow the same process as described by the Educator Manual - Assign Test section, within the

exception that the external coordinator has access to more groups.

3.5.3 View all the test’s assignments

Open a document showing all assignments details for a particular test, including test details, students assigned to

the test and the date/times for completing the test.

1. Click the Print Icon .

2. To print the assigned test list, select File from the menu bar, select Print option, and click the Print button.

3. To close the assigned test list and return to the Assign Test screen, select File from the menu bar and select

Close, or click on the close button (X) at the top right hand screen.

Figure 11. Print all Assignments

3.5.4 View a particular assignment

Open a document showing a particular assignment’s details and students assigned to the test.

1. Click the Select radio-button of the test assignment that you wish to view.

2. Click the View List button.

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3. To print the assigned test list, select File from the menu bar, select Print option, and click the Print button.

4. To close the assigned test list and return to the Assign Test screen, select File from the menu bar and select

Close, or click on the close button (X) at the top right hand screen.

Figure 12. View the Test Assignment

3.5.5 Finish Today

When an onscreen test has been assigned to students, the test becomes available for marking only when all the

students who were assigned the test have completed the test or when the due date for the test is past.

If you are aware that there are students who have been assigned to the test but will not complete the test, then you

can use the Finish Today button to bring forward the due date.

Click Finish Today and e-asTTle will update the due date for the test as the current date and the time as 23:59 so the

test may be marked on the following day.

When the due date and time for the test are updated by e-asTTle, e-asTTle will NOT perform any other checks to

indicate who has completed and who has not. It is entirely the discretion of the teacher to take this decision of using

Finish Today button for bringing forward the due date and time.

3.6 Marking Tests

An external coordinator can mark tests in the same way as a teacher. Follow the same process as described in the

Educator Manual – Mark Tests section. The exception for external coordinators is the additional School filter they

have to find a test.

• Selecting ‘Multiple Schools’ will display all the external coordinators test

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• Selecting a school from this drop down list displays all tests created in that school

• Select the other filters such as Subject, Delivery, Status and Year in conjunction with the School filter to

narrow the search for tests.

When an external coordinator is on the marking screen to mark a test created by the external coordinator assigned

to BetweenSchool Group, the marking screen will list all the students from the BetweenSchool Group and the

headings will indicate “Multiple Schools / ” instead of “ / ”.

Refer to section 12 of the Educator Manual for further details on the following:

• Marking Paper and Pencil Tests

• Marking Writing and Tuhituhi Tests

• Marking Onscreen Tests

• Pre-Marking of open-ended questions and

• Viewing Closed Questions.

3.7 Reports

e-asTTle reports behave the same way for an external coordinator as they do for a teacher. Refer to Educator

Manual – Reports section for further information on this.

To view reports for a test(s), you first need to find the test(s). As the test list for an external coordinator is

potentially very long, additional search filters have been added for the external cordinator to refine a search for the

test(s).

3.7.1 Selecting Tests

Tests can be searched by using the Test Information filters as described below.

Tests can also be located by searching for tests completed by students belonging to selected group(s) or by

searching for student year and/or student demographics.

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Figure 13. View Reports – Select Tests

When you are searching for tests that belong to one school, it is sufficient to select that school form the School list,

and use the additional Test Information filters

When you are searching for tests created by you, it is sufficient to select the, one or more schools and tick the check

box for including My Tests or My Groups.

When you are searching for tests completed by one or more groups of students or by students of certain Year

Levels/Demographic, select the Group/Student filter.

3.7.2 To Search for Tests created by you

• Simply tick the checkbox My Tests if you wish to retrieve only tests created by you.

• Click Search button.

• Click Test Name, or check the test select box and click View Reports.

• Simply tick the checkbox My Groups and My Tests if you wish to only retrieve groups created by you.

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Figure 14. View Reports – Select Tests – Tests created by you

• Click on Group/Student dropdown box and select Select Groups.

• Click Search button.

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Figure 15. View Reports – Select Tests – Tests completed by your group of students

3.7.3 To Search by Student Information

If you are searching for tests completed by groups, or students of certain Year levels, or demographics (for

example, tests sat by Year 8 Pacific males)

• Click on Group/Student dropdown box and select Select Students.

• When the screen expands showing the Student Filters section showing student year and demographic, select

one or more year levels and demographics using the drop down.

• Click Search button. Tests that have been completed by students belonging to the year levels and demographic

you selected (and matching the Test Information filters you have selected) will be listed.

• Click Test Name, or check the test select box and click View Reports.

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Figure 16. View Reports – Select Tests – Using Test information filters with Student year / demographic

Note: This functionality of searching for tests using these filters does not filter the report – it provides effective

filtering for tests you want to view reports for. It does not select only these students to be reported. These

selections are made when viewing the report.

Refer to The Educator Manual – Reports section for further details on the following:

• Console Report

• Selecting X-axis for a Console Report

• NZ Comparison Reports (Console and Progress)

• Aggregate Console Report

• Individual Learning Pathways Report

• Group Learning Pathways Report

• Aggregate Group Learning Pathways Report

• Curriculum Levels Report

• Tabular Report

• Progress Report

• What Next Report and Website

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3.8 Scenarios

These scenarios will aid external coordinators in being able to understand what they can do, and the different options

available to them to achieve this.

3.8.1 Scenarios for finding tests

I want to….


(Scenario)

Test Information

Filters

School My Tests My Groups Group / Student

View reports on my Reading

tests completed in

September 2008

Select Reading from

the subject

dropdown

Not Required

Tick the

checkbox

for My Tests

Not

Required

Not Required

Enter Administered

Between (From and

To) dates as

required

View reports for all Reading

Tests of School-A completed

in September 2008

Select Reading from

the subject

dropdown

Select School -A

Not

Required

Not

Required

Not Required

Assumption:

I have access enabled by

School-A

Enter Administered

Between (From and

To) dates as

required

View reports for all Reading

Tests completed in

September 2008 by the

Female Year 4 Students of

School-A

Assumption:

I have access enabled by

School-A

Select Reading from

the subject

dropdown

Enter Administered

Between (From and

To) dates as

required

Select School-A

Not

Required

Not

Required

Select Students

When the Student

Filters are available,

select Year 4 and

Ethnicity = Female

from the drop down

View reports for all Maths

Tests completed in

September 2008 by Group1

of School-A

And Group2 of School-B

Assumption:

I have access enabled by

School-A and School-B

Select Maths from

the subject

dropdown

Enter Administered

Between From and

To dates as

required

Select School-A

and School-B

{Press key

to select both

schools}

Not

Required

Not

Required

Select Groups

Select Group1 and

Group2 from the

list of groups

{Press key

to select both

groups}

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I want to….


(Scenario)

Test Information

Filters

School My Tests My Groups Group / Student

View console report for my

Reading test completed by

cohort groups across

multiple schools (to compare

the groups)

Select Reading from

the subject

dropdown

Select the schools

from the schools

list {Press

key to select

multiple schools}

Tick the

checkbox

for My Tests

Not

Required

Select Groups

And select the

cohort groups from

the list of groups

{Press key

to select both

groups}

View console report for

Reading tests (created by

teachers in the past)

completed by cohort groups

across multiple schools (to

compare the groups)

Select Reading from

the subject

dropdown

Select the schools

from the schools

list {Press

key to select

multiple schools}

Not

Required

Not

Required

Select Groups

And select the

cohort groups from

the list of groups

{Press key

to select both

groups}

View reports for tests

completed by students in my

group (my group within the

schools as well as my super

group across schools)

Select subject if

relevant

Select the schools

from the schools

list {Press

key to select

multiple schools}

Tick the

checkbox

for My Tests

Tick the

checkbox for

My Groups

Select Groups

(You will see all

your groups)

{Press key

to select both

groups}

3.8.2 Scenarios for Different External Coordinator Roles

PD Provider as External Coordinator

Scenario 1: Assessment provider has been contracted to work with teachers in creating effective tests and

interpreting reports. Teachers have created, assigned and marked tests before an assessment workshop.

The assessment provider as an external coordinator can view the tests before the workshop and prepare supporting

materials, including a set of reports to interpret. If teachers have specific questions or need support outside of the

workshop, the EC can login to the school’s e-asTTle data to view and analyse information for teachers.

Scenario 2: An RTLit works in a school with a small group of Year 5 students to support literacy, and she wants to

monitor the group’s progress against the other students in the class.

Create a new group for these students, for example, Y5_Litsupport. When their class complete an e-asTTle reading

or writing test, she can view reports, choose Year, Student Groups as the x-axis in the console report, and select the

class group and her group. The console report will display both groups as separate box-and-whisker graphs

(assuming students within that class belong to at least 7 groups)

© Auckland UniServices Ltd Page 27


2010-Updates e-asTTle External Coordinator Manual (2)

The RTLit can also create her own tests for these students and monitor their own progress using the Progress Report

over the year.

Cluster Coordinator as External Coordinator

Scenario 3: An EHSAS project coordinator for a cluster of three schools wants to monitor student achievement in

Year 4 in reading over three years, at a school level, and a cluster level.

Schools A, B and C can create a group within their school of all year 4 students

School A – Group name: A_Year4_2008

School B – Group name: B_Year4_2008

School C – Group name: C_Year4_2008

The EHSAS project coordinator as an external coordinator can create a BetweenSchool Group

BetweenSchoolGroup: Year4_2008 which is a group where the three groups above are members

The external coordinator can create a common test (for example, Y4_Rdg_March08_EC) and assign it to the

BetweenSchoolGroup. After this test has been sat and marked the EC can view reports.

To view cluster performance:

Select Test -> View reports -> ALL -> Console -> x-axis = Year

One box-and-whisker graph will display with cluster performance. This process can be repeated at the end of the

year – so then both tests can be selected and cluster progress reported.

To view performance by school:

Select Test -> View Reports -> School = My Groups -> Group = Year4_2008 -> Console -> x-axis = Year, Student

Groups.

Three box-and-whisker graphs will display: A_Year4_2008, B_Year4_2008 and C_Year4_2008.

Individual schools will be able to view reports for their students for this test – but not be able to view the reports of

the other schools. That is, school A can only see school A results.

Note: BetweenSchool groups must be created to report across schools, and only an external coordinator has the

ability to access this functionality. As this test ‘belongs’ to the EC, when the EC not longer has permission to access a

school, this data will not be available to the school. However, this type of cluster reporting is usually only required

for the timespan of the project/contract. Hard copies of all reports may be kept by the school.

If a school wishes to retain any data that the EC uses for cluster reporting AFTER the end of the project, the common

test must be copied by the school and assigned to the groups within the school. Once all of the tests have been

been sat and scored, the EC can access the Tabular Reports for these tests, export them, aggregate them and create

reports as desired (not e-asTTle console report, or progress reports).

© Auckland UniServices Ltd Page 28

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