(Purchase/Sales Ledger) Job Description - Glamis Castle

Accounts Assistant (Purchase/Sales Ledger)
Job Description
1. Place of Work
Strathmore Estates office is situated in the village of Glamis. The Castle office is located within the
grounds of Glamis Castle, situated close to the village of Glamis, which is approximately 5 miles
south west of Forfar and 12 miles north of Dundee.
Websites: www.strathmore-estates.co.uk and www.glamis-castle.co.uk
2. Main Purpose of Job
To assist in a variety of accounting and clerical tasks relating to the various Strathmore entities.
3. Accountability
The Accounts Assistant is directly responsible to the Accounts Manager, and in her absence, to the
Estate Factor.
4. Liaison
The Accounts Assistant is required to maintain close liaison with the Estate Factor, Castle
Administrator, Castle Business Manager, Accounts Supervisor, the Estates Office staff (and Castle
Opening staff in relation to accounting matters).
5. Duties
A flexible and helpful approach is required in dealing with the many and varied tasks associated with
the work within an estate office and also in dealings with other members of staff and visitors to the
office. Anticipation of requirements and initiative in dealing with problems that arise are essential
attributes for the job. Likewise accuracy and attention to detail is paramount.
6. Key Tasks
Purchase Ledger: Computer processing of supplier invoices and payment of suppliers.
Sales Ledger: Computer generating of sales invoices.
Timesheets: Processing of weekly timesheets.
Cash & Banking: Assisting with the balancing of daily takings received. Transporting funds to and
from the bank as required.
Accounts Other: To assist in all other aspects of accounts preparation and processing that may be
required. A working knowledge of Access Accounts, Excel spreadsheets and VAT (partial exemption)
would be advantageous.
General: To carry out, within the Estates Office, general office tasks that may be required eg.
reception duties, answering of the telephone, photocopying, filing.
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Accounts Assistant (Purchase/Sales Ledger)
Job Description (Cont.)
7. Transport
No transport is available but if a private car is used on Estate business, a mileage allowance will be
paid. Own transport is essential.
8. Terms & Conditions
Hours of Work: The normal hours of work will be 9.00am to 5.00pm Monday to Friday, with one
hour unpaid lunch break.
Salary: Salary payable will be commensurate with experience.
Place of Work: The Accounts Assistant will predominately work within the Estates Office but will be
required to spend one or two hours daily at the Castle Office (variable depending on the time of year
and workload).
Clothing: Attire should be smart, projecting a professional image.
Holidays: The Accounts Assistant may take up to 29 days holiday per year (inclusive of public
holidays). The annual holiday year runs from 1 January to 31 December and entitlement will be pro
rata for incomplete years of service.
Smoking: Smoking is prohibited in any of the Estate and Castle buildings.
Notice: Statutory notice periods apply.
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