Party: Terms and Conditions

Terms and conditions
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A Function Arrangement form will be forwarded to you. Your signature on this Function
Arrangement form is required, along with final numbers, at least three working days
before the event.
Non-Credit approved clients will be required to pay for their event prior to commencement
of the event. Payment will be either by bank cheque, direct debit, credit card or cash.
A Tax invoice will be issued based on final numbers received. Any additional charges must
be settled at the conclusion of the event. Please ensure that appropriate arrangements have
been made so as settlement of the account can be completed.
If you wish to be invoiced back to your company, an official purchase order is required at
the time of initial deposit and terms are 7 days from the date of the event.
The prices are current at the time of quotation, however prices may be subject to change
due to an increase in costs from suppliers. Upon receipt of initial deposit and signed terms
and conditions, prices will be confirmed in writing.
Cancellation of events and meeting rooms must be advised in writing.
Our cancellation terms are as follows;
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Over 2 months prior to the event – Deposits will be refunded, less any costs
we have incurred that cannot be reclaimed.
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Between 1 month – 2 months from event – Deposit will be retained.
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Less than 7 days – 1 month from the event – Full payment of the estimated
costs of the event will be incurred.
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Provisional catering numbers are required at the time of initial deposit.
Final numbers of guests are required 5 working days prior to event. Charges will be based
on the final numbers guaranteed or the actual number of people attending the function,
whichever is the greater.
We can liaise with local companies regarding any audio visual requirements. However,
you may organise this directly with the supplier if you prefer. All arrangements are to be
approved by The Darwin Sailing Club Inc.
We cannot take responsibility for any damage or loss of items before, during or after and
event. We therefore recommend that you arrange appropriate insurance cover.
Although we have limited security on site, if The Darwin Sailing Club considers it necessary
for extra security, this will be arranged at your expense.
Please note that you are financially responsible for any damage to club property or fittings
during your event.
Any extra licences or permits required (ie. Entertainment licence) will be at your expense.
Principal Sponsor

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No food or beverage may be brought onto club premises for consumption during
the event, unless other arrangements have been made with our Functions Manager.
Such arrangements may incur additional charges, and these will be advised when
the arrangements are made. Should the club authorise the event organiser to bring food
onto the premises that is not prepared or supervised by our staff, a statement must be
provided by the organiser stating such.
It is our duty under both the Liquor Licensing Act and Responsible Service of Alcohol to
ensure that our patrons do not become intoxicated and disruptive. It is your responsibility
to ensure that all guests behave in an orderly manner during the event and do not breach
our obligations.
We reserve the right to re-allocate areas due to circumstances beyond our control. If final
numbers increase or decrease greatly from those advised at the time of the initial deposit,
we may allocate a more suitable area for your event. Any changes will be discussed with you
when the decision is made.
Any entertainment or exhibit companies used for events are responsible for transport, set
up and dismantling of their own equipment in accordance with OH & S policies. Delivery
and collection times are to be arranged at least 7 days prior to the event.
Permission is required to use The Darwin Sailing Club Inc. name or logo in any advertising
regarding your event.
General and normal cleaning is included in the cost of the room or venue hire. Where an
event creates extra cleaning or unreasonable breakages, you will incur additional charges to
cover these costs.
Should we be unable to provide the facilities reserved due to circumstances beyond our
control, no claim other than a full refund of any monies paid may be made.
We can arrange a number of additional services that you may require for your event.
These services may incur charges. If you cancel your event, any services charges will be
your responsibility.
SIGNED ACCEPTANCE
Event Name .................................................................................................
Event Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
I have read and understood the above Terms and Conditions. I agree to follow all reasonable
requests of The Darwin Sailing Club Inc. and that during the event I will not breach any Act
of Parliament, Local Council Ordinance or House Rules.
Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Company (if applicable): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Tel: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Singed: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .