Accreditation - Hartnell College!!

Institutional Self Evaluation – 12-05-12
http://www.hartnell.edu/board/policies/5040.pdf regarding the safe-keeping and retention of
student records. The college‘s A&R Department has established and widely distributed
records policies regarding these data and how they must be stored and under what conditions
may they be accessed. There is a highlighted statement on safeguarding student records in the
Faculty Handbook. These data systems are updated daily as new applications, transcripts,
education plans, and other data elements are created and compiled. These programs are
accessible to designated individuals (counselors, financial aid and admissions personnel, etc.)
via their computers and administrative and program computers located at the Main Campus
and the two educational centers. Staff members with access to these systems have the ability
to retrieve transcripts and other student records. This data-driven information system is ondemand
and plays an important role in assisting students through the admissions and
enrollment process, and providing students with the learning assistance and support services
they require in order to meet their educational goals.
Self Evaluation
The college continues to utilize those information storage, safety, and retrieval systems that
allow password protected access to information that aids in student admissions, enrollment,
attendance, matriculation, and completion. Hartnell takes sufficient measures to store,
backup, safeguard, and limit access to data by authorized users. The college publishes data
access and usage policies for faculty and staff, as well as policies for the release of student
data. Hartnell continues to demonstrate that it maintains student records permanently,
securely, and confidentially, with provisions for secure backup of all files, regardless of the
form in which those files are maintained. The institution publishes and follows established
procedures for the release of student records.
The college meets this standard.
Planning Agenda
None.
II.B.4
The institution evaluates student support services to assure their adequacy in meeting
identified student needs. Evaluation of these services provides evidence that they contribute
to the achievement of student learning outcomes. The institution uses the results of these
evaluations as the basis for improvement.
Descriptive Summary
Student support services continue to be the focus of program reviews, evaluation, and studies
to ensure that they meet the needs of today‘s and tomorrow‘s students. From 2004 to 2006,
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