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Quotations for renovation of conference Room of this Ministry

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No. 14011/6/2010-Genl.<br />

Government <strong>of</strong> India<br />

<strong>Ministry</strong> <strong>of</strong> Textiles<br />

By speed Post<br />

To,<br />

As per list,<br />

Subject :-<br />

Udyog Bhawan, New Delhi<br />

Dated 12 th January, 2010<br />

<strong>Quotations</strong> <strong>for</strong> <strong>renovation</strong> <strong>of</strong> <strong>conference</strong> <strong>Room</strong> <strong>of</strong> <strong>this</strong> <strong>Ministry</strong><br />

(<strong>Room</strong> No. 162); reg.<br />

Sir/Madam,<br />

I am directed to invite herewith tenders(Technical bid and Financial bids) <strong>for</strong><br />

<strong>renovation</strong> <strong>of</strong> <strong>conference</strong> room no. 162, Udyog Bhawan, New Delhi. The details<br />

specification <strong>of</strong> the jobs to be undertaken are as follows:-<br />

i. Size <strong>of</strong> rooms :- 32.6 ft. x 17.0 ft.<br />

ii. False ceiling with LED lights.<br />

iii. wooden Flooring (High quality material)<br />

iv. Lift up Projector in False ceiling- 1 No.<br />

v. Three Ton Cassette Air Conditioner including installation with material :- 2 No.<br />

vi. Two new door & Three New Window <strong>of</strong> high quality material.<br />

vii. Wooden panelling <strong>of</strong> high quality material up to ceiling.<br />

viii. Providing <strong>of</strong> high quality electric Boards/switches etc.<br />

ix. Wooden fixed s<strong>of</strong>a seat with granite handle & dunluf & polifill seat – 14 Nos.<br />

x. Provision <strong>for</strong> 3 nos. <strong>of</strong> digital display units.<br />

xi. Provision <strong>of</strong> Public address systems <strong>for</strong> <strong>conference</strong> table & speakers in ceiling<br />

2. The Technical bids and Financial Bid should be submitted in separate sealed<br />

envelopes and both the envelopes should be placed in another big sealed cover<br />

addressed to Under Secretary(Admn.), <strong>Ministry</strong> <strong>of</strong> Textiles, <strong>Room</strong> No. 54, Udyog<br />

Bhawan, New Delhi so as to reach latest by 22 nd January, 2010 at 3.00PM. The<br />

tender will be opened on the same day at 3.15 PM.<br />

3. The contractors must visit the site to satisfy himself about the local conditions<br />

and site restrictions etc.<br />

4. The scope <strong>of</strong> work and the working method must be fully understood.<br />

5. The <strong>renovation</strong> will have to be completed within the specific period as may<br />

be decided by <strong>this</strong> <strong>Ministry</strong>.<br />

6. The contractor shall appoint a supervisor who should be available on the site<br />

<strong>for</strong> complete duration <strong>of</strong> the project and should be capable <strong>of</strong> implementing<br />

instructions and execution there<strong>of</strong> on behalf <strong>of</strong> the contractor.


Terms & Conditions <strong>of</strong> Technical Bids.<br />

i. The firm should have sufficient experience <strong>of</strong> undertaking such type <strong>of</strong><br />

works in Govt. organization/PSU etc. and supporting document is to be<br />

attached. Bid shall be decided based on experience <strong>of</strong> the firm , design<br />

concept <strong>of</strong> the proposal etc.<br />

ii. Copy <strong>of</strong> PAN/TIN(VAT) No. should be attached.<br />

iii. Colour Print out <strong>of</strong> design/drawing from different angle should be attached<br />

& arrange a presentation with sr. Officers.<br />

iv. Evaluation <strong>of</strong> technical bid will be as follows:-<br />

a. Job experience in Govt./PSU-50%<br />

b. Design and presentation <strong>of</strong> the colour drawing- 50%.<br />

Terms & Conditions <strong>of</strong> Financial Bids.<br />

i. An earnest money <strong>of</strong> Rs. 75,000 /- has to be deposited in the <strong>for</strong>m <strong>of</strong> Bank<br />

Draft in favour <strong>of</strong> DDO(Cash), <strong>Ministry</strong> <strong>of</strong> Textiles, New Delhi along with<br />

the quotation failing which financial bids will not be entertained . The<br />

earnest money will be refunded to the unsuccessful bidders on finalization <strong>of</strong><br />

the bids. No interest will be given on earnest money.<br />

ii. The successful bidder will have to deposit per<strong>for</strong>mance security <strong>for</strong> an<br />

amount <strong>of</strong> Rs. 5 to 10% <strong>of</strong> the value <strong>of</strong> the contract in the <strong>for</strong>m <strong>of</strong> Demand<br />

Draft/FDR from a commercial bank or bank Guarantee from Commercial<br />

Bank. The per<strong>for</strong>mance security will be <strong>for</strong>feited if the firm fails to per<strong>for</strong>m<br />

any <strong>of</strong> the terms or conditions <strong>of</strong> the instant tender.<br />

iii. The defect liability period will be one year from the date <strong>of</strong> completion <strong>of</strong><br />

the <strong>renovation</strong> date. During <strong>this</strong> period it will be binding on the contractor to<br />

make good any loss/repair any defect to the renovated room. The<br />

per<strong>for</strong>mance security will be returned after defect liability period <strong>of</strong> one<br />

year .<br />

iv. All prevalent tax deductions shall be applicable.<br />

v. The <strong>Ministry</strong> reserves the right to accept or reject any tender in full or in part<br />

vi.<br />

without assigning any reason there<strong>of</strong>.<br />

This <strong>Ministry</strong> reserves the right to terminate the contract at any time if the<br />

progress/quality <strong>of</strong> work is not found satisfactory and may get it executed by<br />

some other party at contractors cost.<br />

vii. The payment will be made after successful assignment to the satisfaction <strong>of</strong><br />

<strong>this</strong> <strong>Ministry</strong>.<br />

(Balbir Singh)<br />

Under Secretary to the Govt. <strong>of</strong> India<br />

Tel No. 23063060<br />

Copy To :- Dir(NIC) with a request that <strong>this</strong> may be placed in the website <strong>of</strong><br />

<strong>this</strong> <strong>Ministry</strong> immediately.

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