Quotation for Full Comprehensive Maintenance Contract for ...
Quotation for Full Comprehensive Maintenance Contract for ...
Quotation for Full Comprehensive Maintenance Contract for ...
You also want an ePaper? Increase the reach of your titles
YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.
To,<br />
As per list,<br />
F.No. 19013/2/2012-Genl.<br />
Government of India<br />
Ministry of Textiles<br />
UdyogBhawan, New Delhi<br />
Dated 24 th February, 2012<br />
Subject:- <strong>Quotation</strong> <strong>for</strong> <strong>Full</strong> <strong>Comprehensive</strong> <strong>Maintenance</strong> <strong>Contract</strong> <strong>for</strong> photocopier machines<br />
(different make) <strong>for</strong> One year<br />
Sir,<br />
Ministry of Textiles, Udyog Bhawan , New Delhi invites sealed quotations <strong>for</strong> award of full<br />
Service <strong>Maintenance</strong> Agreement(FSMA) of different model/make photocopier machines as per<br />
Annexure-A on annual basis.<br />
2. Interested firms may send their quotations in a sealed cover super-scribed “ <strong>Quotation</strong>s <strong>for</strong> full<br />
Service <strong>Maintenance</strong> Agreement of photocopier Machines” which should reach on or be<strong>for</strong>e 16 th<br />
March, 2012 by 3.P.M. in Room No. 29-B, Ministry of Textiles, Udyog Bhawan,New Delhi-<br />
110011. The quotations may be accompanied by the earnest money of Rs. 10000 /- (Rupees ten<br />
thousands only) in the shape of Demand Draft/pay order in favour of DDO, Ministry of Textiles, New<br />
Delhi failing which quotation will not be entertained. The quotations will be opened on the same<br />
day i.e, 16 th March, , 2012 at 3.15 P.M. in the presence of the bidders or their representatives who<br />
may like to be present.<br />
3. The rates may be quoted on the basis of meter reading(per page) <strong>for</strong> <strong>Full</strong> <strong>Comprehensive</strong><br />
<strong>Maintenance</strong> <strong>Contract</strong> which includes all spare parts consumables and repairing. If the service of<br />
the firm are found satisfactory, the AMC can further be extended as admissible under Rules, if both the<br />
parties agree to it. .<br />
4. The successful bidder(s) will have to deposit security money of Rs. 20,000/- in the shape of Fixed<br />
Deposit receipt /Bank Guarantee valid <strong>for</strong> fifteen months from the FSMA start. The security money<br />
will be <strong>for</strong>feited if the firm fails to per<strong>for</strong>m any of the terms or conditions of the instant tender.<br />
5. The contract will be comprehensive which consists of corrective maintenance, preventive<br />
maintenance on regular basis and all spare parts required including consumables.<br />
6. The repair/servicing work etc. would be carried out in the premises of the Department. Only such<br />
repair which can not be undertaken in the office premises will be allowed to be done outside with the<br />
written permission of competent authority and <strong>for</strong> this purpose no extra payment would be made. No<br />
transportation charges will be paid by the Ministry.<br />
7. The Ministry of Textiles also reserve the right to reduce or increase the number of photocopier<br />
machines offered <strong>for</strong> comprehensive <strong>Maintenance</strong>.
8. The firm will have to depute a well qualified Engineer who should have knowledge of the repair<br />
work of different make photocopier machines on all working days from 9.30 A.M. to 5.30 P.M..<br />
9. The firm should be in existence <strong>for</strong> over 3 years in the trade with the maintenance business of<br />
more than Rs. 20 lakhs per annum during the last 3 years (Documentary evidence should be enclosed).<br />
10. The agency should have minimum 3 years experience of work with the Government/Public<br />
Sector/Undertaking. Per<strong>for</strong>mance certificate from the existing Govt. Clients must be attached<br />
11. The firm must be registered with the Registrar of Companies and with the Delhi Sales Tax<br />
Department (VAT No.)/Service Tax Deptt(Copies of Service Tax No./PAN No. must be attached)<br />
12. The firm must have Multi-OEM product support capability i.e.,<br />
Sharp/Toshiba/Canon/Ricoh/Panasonic etc. and shall act as a single point of support contract <strong>for</strong> all the<br />
products.<br />
13. The Service Tax will be paid as per rules and as amended from time to time<br />
14. All the complaints/repairs would be rectified within 24 hours from the time of the complaint, failing<br />
which a penalty of Rs. 20/- per working hour will be deduct from the invoice.<br />
15. This Ministry reserve the right to terminate the contract at any time without assigning any<br />
reasons.<br />
Yours faithfully<br />
(S.K. Mahto)<br />
Section Officer<br />
Tel No. 23063544<br />
Copy to :- NIC <strong>for</strong> giving in the web site of this Ministry <strong>for</strong> wide publicity immediately.
Annexure -I<br />
Brief description of photocopier machines:-<br />
S.No Make/Model of the photocopiers Total Nos. Rates per copy<br />
1. Sharp ARM-205 10 Nos<br />
2. Sharp MX-M452N 3 No.<br />
3. HCL e-Studio 206 4No.<br />
4. Panasonic DP-8020E 1No<br />
5. Ricoh Afficio MP2000L 3 No.<br />
6. Ricoh Aficio 1500 1No.<br />
7. Ricoh Aficio 2022 1No.<br />
8. Ricoh Aficio MP5000B 3No.<br />
9. Ricoh- 220 1No.<br />
10. Canon IR2200 1No.