2013 Exhibitor Prospectus - Orthopaedic Trauma Association

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2013 Exhibitor Prospectus - Orthopaedic Trauma Association

Orthopaedic Trauma Association

29th Annual Meeting

2013

EXHIBITOR PROSPECTUS

and CORPORATE SPONSORSHIP

OPPORTUNITIES

Showcase Your Company

JW Marriott Desert Ridge

Phoenix, Arizona, USA

Show Dates:

Thursday, October 10: 3:00 pm - 5:00 pm

Friday, October 11: 9:00 am - 5:00 pm

Saturday, October 12: 9:00 am - 1:30 pm

Pre-meeting Courses begin

Wednesday, October 9;

Annual Meeting follows October 10 – 12.

Andrew H. Schmidt, MD, President

Robert V. O’Toole, MD, Program Co-Chair

Thomas F. Higgins, MD, Program Chair

Laura J. Prokuski, MD, Local Host


2013 Annual Meeting and Exhibits

October 10 - 12, 2013

Welcome

We invite you to take part of the Orthopaedic Trauma

Association’s 29th Annual Meeting. This is your

opportunity to support a major scientific forum held by

the pre-eminent scientific and educational organization

devoted to musculoskeletal trauma in North America.

Showcase your products and services to over 1,200

attendees that are leaders and decision makers within their

own field world-wide. Your support is critical to allow

OTA to execute its mission of education, research and

improving patient care. United by common goals, both

Industry and the OTA benefit from collaboration.

Ultimately, the exchange of ideas and knowledge

improves both groups’ abilities to care for patients.

Thank you for your continued support.

Industry Sessions / Product Theatres

OTA is offering corporate sponsors

the opportunity to demonstrate

the use of your company’s surgical

equipment or discuss new products.

Choose from two offerings:

Wednesday 6:00 - 8:00 pm -

following the pre-meeting events

OR Thursday 11:00 am - 12:45 pm

prior to the start of the Annual

Meeting.

The sponsorship fee is $12,000,

and the OTA will provide food and

beverage, register attendees and

provide attendee tickets. Sponsors

will receive a registration list for

their session and each session will

be listed in the online preliminary

program. Your company will be

acknowledged in on-site signage,

promotional materials and on the

OTA website.

Industry sponsor will be responsible

for planning their session,

including faculty commitments and

arrangements, AV and room sets.

Sign up by June 1 to be included

in the hard copy preliminary

program.

For More Information

Visit www.ota.org or contact:

Sharon Moore, Society Manager

Orthopaedic Trauma Association

6300 N. River Road, Suite 727

Rosemont, IL 60018-4226

Society Phone: 847-698-1631

Direct: 847-384-4247

Fax: 847-823-0536

E-mail: smoore@aaos.org

1


2013 Annual Meeting and Exhibits

Corporate Exposition Information

Location

ü Grand Canyon 6-8 of the JW

Marriott Desert Ridge

ü General Session – Marriott Desert

Ridge Grand Saguaro Ballroom.

Schedule

Move in & Set up

Thursday, October 10

7:00 AM –2:00 PM

Exhibit Hall Open

Thursday, October 10: 3:00–5:00 PM

Meeting attendees will be available:

Afternoon Break (3:00 – 3:30 PM)

Friday, October 11: 9:00 AM–5:00 PM

Meeting attendees will be available:

Morning Break (9:45 – 10:15 AM),

Lunch (11:30 AM – 12:30 PM) and

Afternoon Break (2:00 – 2:30 PM)

Saturday, October 12: 9:00 AM–1:30 PM

Meeting attendees will be available:

Morning Break (9:30 –10:00 AM) and

Lunch (11:30 AM – 12:30 PM)

Badge Pick Up

Thurs./Fri.: 6:30 AM - 5:00 PM;

Sat.: 6:30 AM - 1:00 PM

Dismantle

Booth breakdown is not permitted

until after the last break on Saturday,

October 12th at 1:15 pm.

Decorator/Official

Services Contractor

Event Productions (800)234-8064PST

(www.eventproductions.com)

ü Material handling, drayage,

furniture, extra draperies, labor

and storage are available.

ü Exhibitor kits will be provided

online to all confirmed exhibit

companies by July 1.

Booth Fees

ü 10’ x 10’ Exhibit Booth ~

$3,600 USD

Two complimentary

representative registrations

per 10' x 10' booth.

ü Additional Representative ~

$700 USD

ü Booth registration is on page 4.

ü Booth cancellation fee ~ $500 USD.

Must be in writing and received

by September 3.

Absolutely no booth refunds

after September 3.

Booth space will be chosen on a

first come, first served basis.

Booth fees must be paid in full

before exhibit booth space

is confirmed.

Booth Construction

ü Standard booth construction =

(one) 10’ x 10’ exhibit booth,

show color burgundy draperies

8’ high in back and 3’ high on the

sides. Additional furnishings will

be outlined in the exhibitor kit.

ü Ceiling Height maximum is 17

feet, with 50% visibility so as not

to obstruct the view of other booths.

ü Island booths should have access

in and out on all four sides.

ü Hanging signs/banners may not

exceed the perimeter or height

of the assigned space.

Attachment to exhibit hall

beams must be rigged by the

hotel. Advance rigging order is

mandatory. Forms are included

in the exhibitor kit.

Electrical Needs

and Rigging

Electricity and rigging are solely

handled by the Hotel and MUST be

pre-ordered. Forms are included in

the exhibitor kit.

Transportation

Services

ABF Freight System, Inc. is the

transportation company used by

Event Productions. Contact Event

Productions Customer Service or

contact ABF directly at 800-610-5544

to arrange your transportation

needs. (www.abfs.com)

If you choose to contract with a

transportation company other than

ABF, Event Productions’ ability to

solve problems on-site is severely

compromised.

Sales Lead Capture

Services

The OTA has contracted with

TRAKKERS, LLC to provide sales

lead capture systems to fulfill the

exhibitor’s needs. A current

schedule of rental prices can be

obtained by contacting TRAKKERS

directly at: 406-556-4300 or can be

found in the exhibitor kit.

Corporate Sponsorship

Opportunities

A sample list of corporate branding

opportunities can be found on

pages 9 and 10. All considerations

will be based on first responder.

Ancillary Meetings/

Receptions

These events must not interfere

with OTA related activities. This

includes all scientific sessions as

well as the Welcome Reception on

Thursday, October 10. In addition,

a request form must be completed

for each event.

2


2013 Annual Meeting and Exhibits

Company Representative Registration Information

Badge Fees

Two badges are included with each

10' x 10' space.

Additional badges – $700 USD per

person and includes:

ü Lunches and breaks

ü Admission to the Annual

Meeting Scientific Sessions

(See 'Scientific Sessions.')

ü Welcome Reception

(Thursday night)

ü Final program booklet

Representatives are invited to

attend the pre-meeting Courses at

an additional charge and must

register online at www.ota.org.

REPRESENTATIVE REGISTRATIONS

MUST BE ENTERED AND

PAID ON-LINE.

Confirmation will include an

Exhibitor ID number and an

exhibitor order number to allow

web access to enter representatives

until September 11.

Access codes will be given to the

contact person indicated on the

exhibit booth application.

Payment

Payment must be made online:

www.ota.org.

There is no limit to the number of

additional reps allowed. However,

the information must be completed

and paid by September 11. After

this date, all reps must register

on-site.

Scientific Sessions

Exhibit reps may attend the general

session or symposia breakouts at

no charge, unless the room where

the course is being held is full. Reps

may not attend labs. Name badges

must be worn at all times.

Physician Attendance

2012 Minneapolis, MN 1,300

2011 San Antonio, TX 1,226

2010 Baltimore, MD 1,205

Housing Information

Hotel reservations must be made thru the OTA Housing Bureau,

ConferenceDirect: ota@conferencedirect.com

JW Marriott Desert Ridge – 5350 E. Marriott Dr., Phoenix, AZ

Fairmont Princess Hotel – 7575 E. Princess Dr., Scottsdale, AZ

2013 OTA Annual Meeting Rates:

JW Marriott Desert Ridge: Single/Double = $335 +tax

Fairmont Princess: Single/Double = $264 +tax

Please wait until you receive the Housing Form to book your room.

Fairmont Princess Hotel

Important

Deadline Dates

ü August 27 ~

Housing list of names due to

Conference Direct (name changes

until September 11)

ü September 3 ~

Booth Cancellation Deadline

ü September 11 ~

Individual Rep Registration

Deadline. Registrations after

this date will be handled on-site.

Rep Badge Only

Companies interested in purchasing

individual rep badges only (without

a booth), will need to contact the

OTA directly. The cost per badge is

$700.

23

JW Marriott Desert Ridge


2013 Annual Meeting and Exhibits

Corporate Exposition Information

Booth Set-up

Thursday, October 10

7:00 AM –2:00 PM

Exhibit Dates/Times

See Schedule (page two)

Booth Dismantle

Saturday, October 12

1:15 PM –8:00 PM

Assignment of Space

ü Booth space will be assigned by

OTA on a first-come, first-serve

basis; sponsor level to receive

priority.

ü Assigned booths are subject to

change pending final Fire

Marshall approval.

ü Receipt of full payment is

necessary to reserve space.

ü Companies are limited to one

space, unless otherwise arranged.

Cancellation Fee

Booth cancellations must be

received in writing by

September 3, 2013 and are

subject to a $500 cancellation fee.

After September 3, no refunds

will be given.

Booth Fees

2013 Exhibit Booth Fee is $3,600.

This fee includes:

ü (one) 10’ X 10’ booth space

ü (one) 7”x 44” one-line ID sign

ü Two rep registrations

ü One final program per rep

ü One final attendee mailing list

~post meeting

ü Listing in mobile app

ü 24 hour hall security

Registration

All representatives of exhibiting

companies must register and wear

the official exhibitor’s badge for

admission to and while in the exhibit

hall. Two rep registrations are

included with each reserved 10’ X 10’

space. Additional representatives

may register at $700 per person

until September 11. Any show

registrations after this date must

register on-site. One-day passes are

available at $300 per day.

Staffing of Booth

As a courtesy to attendees, all

exhibits must be open on time and

remain staffed each day during the

designated exhibit show hours.

Exhibitor Booth Application (10'x10' booths may register online)

Name of Company (To be listed in Program exactly as shown):

Address

City State Zip Code

q I have read and agree to the TERMS & CONDITIONS (Pgs. 5 & 6).

Company Contact Person

Phone Number

e-mail address

Title

Fax Number

# Booths Requested Total $

Method of Payment:

q Check # (US funds only) q MasterCard q Visa q AMEX

Cardholder Name (Please Print)

Card Number

Cardholder Signature

Expiration Date

Register Online Fax, Email or Mail to:

Orthopaedic Trauma Association

6300 N. River Road, Suite 727, Rosemont, IL 60018

Phone: (847)698-1631 Fax: (847)823-0536

e-mail: smoore@aaos.org web: www.ota.org

34


2013 Annual Meeting and Exhibits

Terms and Conditions

Exhibitor Rules & Regulations

By applying for exhibit space, a company

agrees to adhere to all conditions and

regulations outlined in this prospectus.

Whenever practical or appropriate, in

the view of the OTA, disciplinary action

will be progressive according to the

violation of the listed rules and regulations.

However, the OTA reserves the

right to levy a more severe penalty,

including refusal, or termination of the

exhibit, at its sole discretion. In the

event of such restriction or eviction, the

OTA will not be liable for any refunds

on rentals or other exhibit expenses

incurred. Please be sure that your

promotional department or anyone else

involved in the arrangements of your

exhibit has a copy of these rules and

regulations. It is the responsibility of

the exhibitor to see that all booth staff

are aware of, and adhere to, these rules

and conduct themselves in a professional

manner throughout the conference.

Exhibitor Registration

A company may register two (2) individuals

complimentary per (10’ x 10’)

booth. Additional badges may be purchased

at $700 per badge. Registration

fees must be paid prior to, or at the

time of registration. Representatives

not registered by September 11, 2013

must register on-site. Badges are not

transferable. Company badges will not

be accepted in lieu of the official badge.

Representatives registering on-site will

be required to show proof of affiliation

(business card) with the exhibiting company

and pay a registration fee. Each

representative of an exhibiting company

must wear the official exhibitor badge for

admission to: the exhibit hall, meal functions,

general sessions, and receptions.

Booth Policy

Exhibit personnel may not enter

another exhibitor’s booth without

obtaining permission. This is in respect

to the rights of other vendors to

conduct business during the exhibit

hours without interference or improper

intervention. The OTA, its representatives,

and staff shall have free access to any

exhibit at all times in their performance

of their assigned duties.

5

Acceptability of Exhibits

All exhibits shall serve the interest of

the OTA members and shall be operated

in a way that will not distract from other

exhibits, exhibitors, or the conference

as a whole.

Advertising/Promotion Policies

Advertising or promoting meetings or

other activities conflicting with OTA

meeting hours will not be accepted.

Such activities are not permitted.

Use of the OTA Name,

Insignia or Logotype

The use of the name, insignia, logotype

or other identifying marks of the OTA

may not be used in signs, advertising or

promotions in any media or descriptive

product literature or products without

written permission of the OTA. The

only exception is that exhibitors may

reference the Annual Meeting (with date

and place) of the OTA on their materials

associated with the Annual Meeting.

Subletting/Sharing of

Booth Space

Exhibitors may not let, sublet, share or

transfer the exhibit privilege or space

in whole or in part without the express

written consent of the OTA Meetings

Manager.

Dismantling of Exhibits

Dismantling or removing an exhibit or

materials including packing literature

or products, before the official closing

of the exhibit hall is prohibited. Companies

in violation of this rule will not

be permitted to exhibit at future OTA

Annual Conferences.

Space Occupancy

Exhibits must be staffed by qualified

individuals who are bona fide employees

or representatives of the exhibitor.

An exhibitor directly responsible for

the conduct and appearance of the

exhibitor’s employees or agents must

be present in the exhibit space during

all open hours. An exhibiting company

whose booth is not completed

and staffed by the close of the exhibit

installation period will forfeit all exhibit

rights. The OTA reserves the right to

reassign space without notification or

refund.

Cancellation Schedule

If you cancel after September 3, 2013,

you will remain liable for the full cost of

the original exhibit space; no refunds

will be granted. The OTA reserves the

right to resell any canceled space.

Security

A security company will be engaged to

provide protection for the overall

exhibit area from the beginning of

move-in to the end of move-out, but

not for any particular exhibit. However,

neither the OTA nor the JW Marriott

will be held responsible for the loss

or damages to exhibitor property, and

urges the exhibitor to exercise

precautions to discourage theft.

Damage to Property

Exhibitors will be held responsible for

any damage done to the JW Marriott

by them, their employees, or agents.

No nails, tacks, or screws may be driven

into the floor, wall, or woodwork of the

building.

FDA Compliance

All products that are not FDA approved

for a particular use in humans or which

are not commercially available in the

U.S. will be permitted to be exhibited

only when accompanied by the appropriate

signs that indicate the device’s

FDA clearance status. The following

signs should be displayed:

This Device is not cleared by the FDA

for distribution in the United States.

This Device is intended to be used in

the United States as described in the

product’s labeling (pending review).

The signs must be easily visible and

placed near the devices themselves and

on any graphics depicting the device.

The exhibitors shall have available at

the booth a letter from the FDA, which

describes the allowable use status of

the product or products. Exhibitors are

cautioned about the FDA’s prohibition

on promoting cleared for marketing

devices for unapproved use. For additional

information, please go to the


2013 Annual Meeting and Exhibits

Terms and Conditions

FDA/CDRH/Office of Device Evaluation

at www.fda.gov/cdrh.

Americans with Disability Act

Each exhibitor shall be responsible for

compliance with the Americans with

Disabilities Act of 1992 (ADA) with

regard to their booth space, including,

but not limited to, wheelchair access

provisions.

Compliance with Local

Ordinances

Licenses and permits required by local

statute, ordinance or regulation (if any)

are to be obtained and paid for by the

exhibitor. Each exhibitor will be individually

responsible for compliance with

local health, fire and safety ordinances

and regulations. All products or services

exhibited must comply with all state

and local regulations.

Fire Ordinances

Local fire codes and ordinances require

that the aisles be clear at all times.

Demonstration areas shall not be placed

on the aisle sideline of an exhibit. Sufficient

space within an exhibit area must

be left to absorb any crowd. Should

spectators interfere with other exhibits,

the OTA may, in its sole discretion,

require that the demonstration be

limited or canceled.

Indemnification

The Exhibitor agrees to indemnify and

hold harmless the OTA, its officers,

directors, agents, and employees from

any and all claims of liability of third

parties arising out of or related to the

acts or omissions of the Exhibitor in

connection with the Exhibitor’s participation

in the 2013 Annual Meeting.

The Exhibitor assumes entire responsibility

and hereby agrees to protect,

indemnify, defend and save the OTA

and the JW Marriott and its employees

and agents harmless against all claims,

losses and damages to persons or property,

governmental charges of fines and

attorney fees arising out of or caused

by Exhibitor’s installation, removal,

maintenance, occupancy or use of the

exhibition premises or a part thereof,

excluding any such liability caused by

the sole negligence of the JW Marriott,

its employees and agents. Additionally,

the Exhibitor acknowledges that neither

the OTA nor the JW Marriott carries

business interruption and property

damage to the Exhibitor’s property. The

Exhibitor agrees to obtain adequate

insurance during the dates of the 2013

Annual Meeting, including move-in and

move-out days, and shall be prepared

to furnish a Certificate of Insurance to

the OTA, and if requested, to the JW

Marriott.

Insurance

Insurance protection will not be afforded

to the exhibitor either by the OTA or

the JW Marriott. Exhibitors shall carry

their own insurance to cover exhibit

material against damage and loss, and

public liability insurance of at least $1

million per occurrence and $1 million

per aggregate, against injury to the

person and the property of others.

Policies shall name the OTA as a

named additional insured. Certificates

of Insurance shall be furnished to the

OTA, by July 1, 2013.

Loss or Damage

All property of the exhibitor remains

under the exhibitor’s custody and

control in transit to and from the JW

Marriott, during installation and

removal, and while it is in the confines

of the JW Marriott. Neither the OTA,

Event Productions, the JW Marriott nor

any other of the officers, directors,

agents, or employees of any of the

same are responsible for the safety of

the exhibitor’s property from theft,

damage by fire, accident, vandalism, or

any other causes, and the exhibitor

expressly waives and releases any claim

or demand against any of them by

reason of any damage to or loss of any

property, except where the damage

or loss is due to gross negligence or

willful misconduct of the person or

entities mentioned above, their agents

or employees. The exhibitor expressly

releases the OTA, Event Productions

and the JW Marriott, their directors,

officers, agents and employees from

any such loss, damage, or injury.

Floor Plan

Exhibits will be located in Grand Canyon

6-8 of the JW Marriott. Floor plans will

be shared during the space selection

process.

General Service Contractor

Material handling, drayage, furniture,

carpet, extra draperies, labor, telephone,

audiovisual equipment, electrical services,

and crate storage are available through

the decorator. Exhibitor shall be fully

responsible for all fees associated with

the construction, maintenance, utility,

shipping, storage, and use of exhibit.

All shipments must be prepaid. Exhibitor

Service Kits will be available online from

Event Productions, Inc. decorating

company by July 1, 2013.

If you have general questions regarding

the services provided by Event Productions,

please contact customer service at

800-234-8064 PST.

Exhibitor Service Kits

The Exhibitor Service Kit contains show

information, important dates, and order

forms for all show services. This will be

available online to all exhibiting companies

July 1, 2013. All forms should be

completed online by Event Productions’

deadline date (T.B.A.) to ensure

adequate labor and equipment for

a smooth setup.

Reservation of Right to

Make Changes

Any matters not specifically covered

herein are subject to decision by the

OTA Board of Directors and Executive

Director. The OTA reserves the right to

make such changes, amendments, and

additions to these rules as it considers

advisable for the proper conduct of the

exhibit, with the provision that all

exhibitors will be advised of any

changes.

Warranties

The OTA makes no warranties, either

express or implied, as to the availability

or suitability of the facilities and the

equipment of the conference site.

6


2012 Exhibitors

OTA acknowledges the following companies

that exhibited at the 2012 Annual Meeting

Acumed

Hillsboro, OR

Advanced Arm Dynamics

Redondo Beach, CA

Advanced Biologics Ladera Ranch, CA

Advanced Orthopaedic Solutions

Torrance, CA

AIP

Daytona Beach, FL

American Orthopaedic Association/

Own the Bone

Rosemont, IL

AO Trauma North America Paoli, PA

Arthrex, Inc.

Naples, FL

Assut Europe

Roma, Italy

Baxter Healthcare Corporation

Deerfield, IL

BioAccess, Inc.

Baltimore, MD

Biomet

Warsaw, IN

BioMimetic Therapeutics, Inc.

Franklin, TN

Bioventus, LLC

Durham, NC

Bone Foam, Inc.

Plymouth, MN

BrainLAB, Inc.

Westchester, IL

Carbofix Orthopedics, Inc.

Champaign, IL

CFI Medical Solutions Fenton, MI

Conventus Orthopaedics, Inc.

Maple Grove, MN

DeRoyal Industries, Inc. Powell, TN

Enova Illumination Saint Paul, MN

Harvest Technologies Corp.

Plymouth, MA

Hemaclear

Grandville, MI

I.T.S. USA

Maitland, FL

Innomed, Inc.

Savannah, GA

Innovision, Inc.

Memphis, TN

Invuity, Inc,

San Francisco, CA

Life Instrument Corporation

Braintree, MA

Lilly USA, LLC

Indianapolis, IN

Lippincott Williams & Wilkins

Philadelphia, PA

Medtronic Wolters Kluwer Health

Memphis, TN

Megadyne

Draper, UT

Microware Precision Co., Ltd.

Logan, UT

Mizuho OSI

Union City, CA

NAS Recruitment Communications

Cleveland, OH

Olympus Biotech Corporation

Hopkinton, MA

ORIF

Rosemont, IL

ORTHOFIX

Bussolengo, Italy

Orthohelix Surgical Designs, Inc.

Medina, OH

OrthoPediatrics

Warsaw, IN

Orthopedic Designs North America

Tampa, FL

Orthopedics Today and Healio.Com

By SLACK Incorporated Thorofare, NJ

OTA Fracture Classification

Rosemont, IL

Pacific Instruments Honolulu, HI

PFS Med, Inc.

Springfield, OR

Quintus Composites Camp Verde, AZ

RTI Biologics, Inc.

Alachua, FL

Sawbones/Pacific Research Labs

Vashon, WA

Shanghai Bojin Electric Instrument

& Device Co., Ltd. Shanghai, China

Skeletal Dynamics

Miami, FL

Smith & Nephew, Inc. Cordova, TN

Sonoma Orthopedic Products

Santa Rosa, CA

Starr Frame, LLC

Richardson, TX

Stryker

Mahwah, NJ

Synergy Surgicalists Bozeman, MT

Synthes

West Chester, PA

Toby Orthopaedics, LLC

Coral Gables, FL

Tornier

Bloomington, MN

TriMed, Inc.

Santa Clarita, CA

Twin Star ECS

Minneapolis, MN

Wound Care Technologies, Inc.

Chanhassen, MN

Wright Medical Technology

Arlington, TN

Zimmer

Warsaw, IN

Zyga Technology, Inc. Minneapolis, MN

7


2012 Research and Education

Award Level Benefits

©

Greater Phoenix CVB

2013 OTA Research and Education

Award Levels

Diamond Award – $250,000 and above

Platinum Award – $150,000

gold Award – $100,000

Silver Award - $75,000

Bronze Award - $50,000

Copper Award - $25,000

Benefits of Being a Top Level Donor

-Recognition at OTA Annual Meetings

-Presentation of donor award plaque

at Annual Meeting General Session

-Sign acknowledging donors prominently

located at meetings/courses

-Acknowledgement printed in Annual Meeting Program,

Specialty Day Program, and all course programs

-Donor award ribbons distributed at the Annual Meeting

-Recognition on the OTA website

acknowledgements page

-Ten passes to pre-meeting events (Platinum Award)

-Opportunity to purchase multiple booth space

and priority floor position selection

-Opportunity to support labs

at the Annual Meeting and courses

-Invitation to support and participate at the OTA

Resident and Fellows Course with table top exhibit space

-Company representatives invited to meet with the

OTA Presidential Line at the OTA Annual Meeting

-Research grant support credited to OTA

grants; investigators requested to acknowledge

corporate sponsorship in resulting publications

-Website banner on the OTA Annual Meeting

webpage (Platinum Award)

-Award sign placed in donor booth

2012 Top Level Donors

The Orthopaedic Trauma Association gratefully acknowledges the following for their generous financial support

received through OTA and through OREF to fund OTA reviewed research grants and educational programs.

Foundation Silver Award Donor

Corporate Diamond Award Donors

Corporate Gold Award Donors

Corporate Copper Award Donor

8


2013 Annual Meeting and Exhibits

Corporate Sponsorship Opportunities

Networking

Functions

q Annual Meeting

Welcome Reception

This year’s reception will take place

on Thursday evening poolside at

the JW Marriott. OTA invites its

corporate supporters to join the

OTA in welcoming all 2013 meeting

attendees.

q Foyer Welcome Banner/Poster*

$5,000

q Food Station Easel Sign*

$3,000

q Easel Sign*

$1,000

Sign thanking company for support

will be displayed at functions below:

q Refreshment/Lunch Break

in Exhibit Hall $5,000 ea

q Resident Course Lunches

q $1,000 or

q $5,000 Exclusive Sponsor

q Women in Orthopaedic

Trauma

q $1,000 or

q $5,000 Exclusive Sponsor

q 5K Race

(Event contingent on

sponsorship.)

$20,000

All participants will receive a

branded piece of gear.

9

Race tentatively scheduled for

Friday, October 11 at 6:30 am

on the JW Marriott grounds.

q Industry Sessions/

Product Theatres

$12,000

Demonstrate the use of your

company’s surgical equipment

or discuss new products.

Choose from two offerings:

Wednesday 6:00 - 8:00 pm

- following the pre-meeting

events OR Thursday 11:00 am

- 12:45 pm prior to the start of

the Annual Meeting. The OTA

will provide food and beverage,

register attendees and provide

attendee tickets.

(See page one for details.)

Sign up by June 1 to be included

in the printed preliminary

program.

Educational Grants

–Count towards Award Levels–

q Resident Education

$10,000

Educational scholarships (given

to residents interviewing for

trauma fellowship at the meeting)

to attend either the Annual

Meeting or the Residents

Comprehensive Fracture

Course at a discounted rate.

Company logo will appear on all

resident interview room signage.

q Pre-meeting Events

$5,000 per event or

$25,000 for all

q Int'l Trauma Care Forum

q Masters Level Coding Course

q Basic Science Focus Forum

q Young Practitioners Forum

q Grant Writing Workshop

q PA/NP Course

q Boot Camp

Corporate Branding

Items must be pre-approved by OTA.

q Conference Bag

$10,000 + production charges

q Hotel Guest Room Key Cards

$8,000 + production charges

SOLD

q Box Lunch Branded Tote Bag*

$8,000

q Guest Room Mirror

Advertising*

$7,000

q Room Drop*

q Inside room delivery $7,000

q Deliveries placed outside

guest room $5,000

q Wireless Access $7,000

Your company logo will appear

on computer/phone screen upon

login. Includes survey privilege.

q Logo Door Hanger*

$6,000

q OTA Membership Lounge

(Located in Exhibit Hall)

$5,000

Your company will be acknowledged

in on-site signage at the

OTA Lounge.

q Print Station for Meeting

Handouts $5,000

Your logo will appear on a desk

top monitor screen saver. In an

effort to be green, OTA will post all

handouts online, allowing attendees

to print only those pages desired

at this onsite print station.

q Banners/Signage*

(Hotel or Conv. Ctr) $5,000

All banners and signs must be

professionally printed or computer

generated. Groups or outside

vendors are not allowed to hang

their own banners. Rigging must be

pre-arranged at an additional cost.

q Meeting Lanyards

$7,000

SOLD

*Client to provide materials.


2013 Annual Meeting and Exhibits

Corporate Sponsorship Opportunities

Corporate Branding

Items must be pre-approved by OTA.

q Phone Charging Station

Advertisement (Kiosk Wrap)*

$3,000

q Wi-Fi Mini Station (Exhibit Hall)

Advertisement (Kiosk Wrap)*

$5,000

q One page ad in Program-at-a-

Glance Brochure

q $3,000 ea.

q Back cover $6,000

q Mobile Native App

Advertisement

q $1,000 Scrolling Banner or

q $5,000 Home Screen

To include: abstracts, scheduling, maps,

exhibit company information, etc.

q $250 Company logo on App

q Speaker Ready Room

$2,000

Screen saver logo and sign in room

q Meeting Bag Insert*

$2,000/ea.

8.5” x 11” single page advertisement

in conference bag (provided bags

are sponsored by Aug 1)

q Exhibit Hall Aisle Signs

$2,000

Sign with company & booth location

q Gobo Lighting

$2,000 per day.

Gobo lighting consists of a glass or

metal cut out placed inside a lighting

fixture that has a design or graphic,

such as a company logo, which can

then be projected on a wall or

designated area. They are a great

tool used for showing off your

company logo, rather than banners

or signage.

q Advertisement on Hotel

Reservation Website (option #1)

$2,000

Company logo will appear on banner

header upon login to site and on

*Client to provide materials.

confirmation sheet print out. See

preview at: https://resweb.passkey.com/go/ota13

q Advertisement on Hotel

Reservation Website (option #2)

$1,000

Company logo will scroll on slide

show on homepage of hotel

reservation site. https://resweb.

passkey.com/go/ota13

Commercial Sponsorship Payment

Name of Company (To be listed in Program exactly as shown):

Address

City State Zip Code

q I have read and agree to the TERMS & CONDITIONS (Pgs. 5 & 6).

Company Contact Person

Phone Number

e-mail address

Title

Fax Number

Method of Payment:

q Check #

(US funds only)

q MasterCard q Visa q AMEX

Cardholder Name (Please Print)

Card Number

Cardholder Signature

q Other

Please contact the OTA with your

ideas. All will be considered.

q Pre-Meeting Attendee

Mailing List

$1,000 (one time usage)

Total $

Expiration Date

Fax, Mail or Email along with page 9 to:

Orthopaedic Trauma Association

6300 N. River Road, Suite 727, Rosemont, IL 60018

Phone: (847)698-1631 Fax: (847)823-0536

e-mail: smoore@aaos.org web: www.ota.org

109


Policy on Fund Raising. Contributions

and Relationships with Industry

Please review the Orthopaedic Trauma Association's

Policy on Fund Raising, Contributions and Relationships

with Industry at the following link:

http://www.ota.org/about/vendor.pdf.

2013 Annual Meeting

Program Committee

Program Chair: Thomas F. Higgins, MD

Program Co-Chair: Robert V. O’Toole, MD

Committee:

Local Host:

Michael J. Gardner, MD

Pierre Guy, MD

Stephen A. Kottmeier, MD

Michael D. McKee, MD

Gilbert R. Ortega, MD

John T. Ruth, MD

David W. Sanders, MD

Laura J. Prokuski, MD

Dates to Remember

Booth Application Deadline:

August 15, 2013

Housing List of Names Due:

August 27, 2013

Booth Cancellation Deadline:

September 3, 2013

Representative Registration Deadline:

September 11, 2013

Orthopaedic Trauma Association

6300 N. River Road, Suite 727

Rosemont, IL 60018-4226

Phone: 847-698-1631

Fax: 847-823-0536

E-mail: ota@aaos.org

Web: www.ota.org

11

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