Minutes 27-10-10

Shire of shark bay 

UNCONFIRMED COUNCIL MEETING MINUTES – 27 OCTOBER 2010 - 1 - 

UNCONFIRMED COUNCIL 

meeting MINUTES 

27 October 2010


Unconfirmed Minutes of the ordinary meeting of the Shark Bay Shire Council held in the Council 

Chamber Denham, on 27 October 2010. 

1.0 DECLARATION OF OPENING 3 

2.0 RECORD OF ATTENDANCES / APOLOGIES / LEAVE GRANTED 3 

3.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS ON NOTICE 3 

4.0 PUBLIC QUESTION TIME 3 

5.0 APPLICATIONS FOR LEAVE 4 

6.0 PETITIONS 4 

7.0 

7.1 

CONFIRMATION OF MINUTES 

CONFIRMATION OF THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD 

ON 29 SEPTEMBER 2010 

8.0 ANNOUNCEMENTS BY THE CHAIR 4 

9.0 PRESIDENT'S REPORT 4 

10.0 COUNCILLOR'S REPORTS 6 

11.0 

11.1 

11.2 

12.0 

12.1 

12.2 

12.3 

12.4 

13.0 

13.1 

13.2 

13.3 

14.0 

14.1 

15.0 

15.1 

16.0 

16.1 

ADMINISTRATION REPORT 

CHRISTMAS/NEW YEAR CLOSURE 

RATES PAYMENT INCENTIVE PRIZE DRAW 

FINANCE REPORT 

SCHEDULE OF ACCOUNTS PAID TO BE RECEIVED 

FINANCIAL REPORTS TO 30 SEPTEMBER 2010 

WRITE OFF P & C CHARGES 

BREAKDOWN OF LEGAL COSTS FROM JULY 2008 TO OCTOBER 2010 

TOWN PLANNING REPORT 

REQUEST FOR SHIRE APPROVAL TO PERMIT THE ESTABLISHMENT OF A 

MOBILE HAIRDRESSING BUSINESS WITHIN THE SHIRE 

FIRE ENGINEERING REPORT/REQUIREMENTS AND AGREEMENT TO 

ALLOW/SHIRE INFRASTRUCTURE RESOURCES – FISHERIES/DEPARTMENT OF 

ENVIRONMENT AND CONSERVATION OFFICES – SHIRE OF SHARK BAY 

SHIRE OF SHARK BAY TOWN PLANNING SCHEME AMENDMENT NO. 2 PART 

NORTH LOCATION 59 DENHAM 

BUILDING 

MULTIFUNCTIONAL SPORTS/COMMUNITY CENTRE – FRANCIS STREET DENHAM 

WORKS 

BUTCHERS TRACK FENCE LINE 

TOURISM, RECREATION AND CULTURE REPORT 

VISITORS CENTRE ASSOCIATION OF WESTERN AUSTRALIA ELECTION OF SHARK 

BAY MEMBER TO BOARD 

SHARK BAY WINS THE “ENVIRONMENT” CATEGORY AWARD 

RELOCATION OF COMMUNITY GYMNASIUM 

CSRFF APPLICATION – MULTI-PURPOSE COMMUNITY/SPORTS CENTRE 

16.2 

16.3 

16.4 

61 

63 

66 

17.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 67 

18.0 

18.1 

18.2 

18.3 

18.4 

18.5 

18.6 

URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION 

DEVELOPMENT APPLICATION 16/2010 COMMUNICATIONS TOWER LOT 236 

VLAMINGH CRESCENT, DENHAM 

PURCHASE NEW WORKS MANAGER’S VEHICLE 

RESIDENT MEDICAL PRACTITIONER FOR SHARK BAY 

COUNCIL BUSINESS 

DEPARTMENT OF ENVIRONMENT AND CONSERVATION 

FLYING OF THE ABORIGINAL FLAG 

19.0 MATTERS BEHIND CLOSED DOORS 74 

20.0 DATE AND TIME OF NEXT MEETING 74 

21.0 CLOSURE OF MEETING 74 

4 

4 

9 

9 

10 

12 

12 

20 

21 

24 



30 

33 

48 

48 

50 

50 

59 

59 

67 

67 

70 

71 

73 

73 

74


1.0 DECLARATION OF OPENING 

The President declared the meeting open at 9.00 

2.0 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE GRANTED 

ATTENDANCES 

Cr C Cowell 

Cr G Ridgley 

Cr J Hanscombe 

Cr T Hargreaves 

Cr J McLaughlin 

Cr D Pepworth 

Cr B Wake 

Mr P Anderson 

Mr P Tiggemann 

Mr J McKechnie 

Mr B Galvin 

Mrs R Mettam 

Shire President 

Deputy Shire President 

Chief Executive Officer 

Deputy Chief Executive Officer 

Manager Regulatory Services 

Works Manager 

Minute Taker 

APOLOGIES 

Nil 

VISITORS 

Mrs A Beales 

Mr S Bruce 

Mrs G Russell 

Rev G Fairbairn - Minister for the Anglican Church 

Mrs A Fossa 

Mrs D Bellottie 

Ms H McNair 

Ms T Pedrocchi 

Mr E Bartlett - Torr 

Mrs M Bartlett - Torr 

3.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS ON NOTICE 

Nil 

4.0 PUBLIC QUESTION TIME 

The President opened public question time at 9.02am. 

Mrs A Beales asked Council how can they equalize conditions to make fair 

competition if you allow transient people to operate within our Shire. 

President replied and Chief Executive Officer will be investigating. 

As there were no more public questions the President closed the session at 9.05am 

5.0 APPLICATIONS FOR LEAVE


Moved 

Seconded 

Cr Ridgley 

Cr Hargreaves 

Council Resolution 

That Cr Wakes application for leave from the November 2010 Council meeting 

be approved. 

7/0 CARRIED 

6.0 PETITIONS 

Moved 

Seconded 

Cr Ridgley 

Cr Wake 


That the petition to reinstate the radio station Triple J be received and further 

investigation be undertaken into the matter raised. 

7/0 CARRIED 

7.0 CONFIRMATION OF MINUTES 

7.1 CONFIRMATION OF THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 

29 SEPTEMBER 2010 

Moved 

Seconded 

Cr Pepworth 

Cr Ridgley 


That the minutes of the ordinary council meeting held on 29 September 2010, 

as circulated to all councillors, be confirmed as a true and accurate record. 

7/0 CARRIED 

8.0 ANNOUNCEMENTS BY THE CHAIR 

The President announced that a representation of Yadgalah Corporation will address 

the Council prior to lunch. 

9.0 PRESIDENT’S REPORT 

PR 101 

Moved 

Seconded 

Cr Ridgley 

Cr Hanscombe 


Hopefully, many community members have now caught up with Paul Anderson, the new CEO, 

who has been settling in and dealing with some of the on-going Shire issues over the past 

month or so. Paul is happy to have a chat if you have a concern you wish to discuss or an 

accolade that you’d like to pass on, so please give him a call. 

The CEO and I met with a representative of the Regional and Remote Services section of 

Silver Chain recently to discuss the organisation’s operations and possible models for the 

employment of a doctor for the Shark Bay community. Sandy Bell has recently qualified as a 

nurse practitioner and as of early November, this will mean some changes to the operation of 

Silver Chain in the Bay. I have invited Sandy to make a presentation to the November


Council meeting in order to update councillors on these changes so if you are interested, 

please come along to the meeting at 9.00am. 

A call for tenders to construct the new sport and recreation centre adjacent to the town oval 

will be advertised in the next couple of weeks, so developments are progressing on schedule 

for a building commencement early in the New Year. 

The CEO, deputy and I met with representatives from the Fire and Emergency Services 

Authority (FESA), last week and discussed options to pursue funding for the construction of a 

new building for the State Emergency Service (SES) in Denham. The Shire will now submit 

an application to FESA to fund the new facilities, with the outcome to be known in the New 

Year. Council will consider a proposal to provide an area of land for a complex which can be 

expanded in the future, should additional emergency services wish to co-locate on the site. 

A new Shire website will soon be established, with an updated focus and information for 

residents and visitors. It will also provide links to other relevant sites and promote Shark Bay 

generally. We anticipate it will be up and running in the very near future, will keep you posted. 

Paul and I participated in meetings in Carnarvon last week which involved decisions on 

project funding for the Gascoyne Region, with the Shark Bay Shire set to benefit from at least 

three projects locally. Funding has also been allocated to regional projects and the focus will 

be on renewable energy which will enable the Shire to significantly reduce electricity costs for 

the Discovery Centre, administration office and staff residences. 

If you are considering the installation of solar power, I suggest that you visit the 

Gascoyne Development Commission’s website (www.gdc.wa.gov.au) as the 

Commission is offering a rebate for residential properties to install a grid connection. 

Just go to Sustainable Living Program and click for more details. 

Moved 

Seconded 

Cr Ridgley 

Cr Hanscombe 


That the president’s report for October 2010 be noted. 

7/0 CARRIED 

CR C COWELL 

CO509 

13 October Met with Lesley Pearson, Manager, Regional and Remote Services, 

Silver Chain 

14 Meeting with representatives from FESA re new premises for VMRS 

15 Discussed new Shire website with subcommittee 

18 Met with Harvey Raven re Shire and Council issues 

20 Meeting of Gascoyne Revitalisation Steering Committee – Carnarvon 

2nd meeting of Regional Country Local Government Fund members – Carnarvon 

26 Meeting of Regional Collaborative Group to be held in Carnarvon 

Moved 

Seconded 

Cr Ridgley 

Cr Pepworth 


That the President’s October 2010 report on her activities as a Council representative 

be noted. 

7/0 CARRIED 

10.0 COUNCILLORS’ REPORTS 

10.1 CR G RIDGLEY 

CO511 

6/10/10 Attended the Telecentre meeting


13&14/10 Aust. Coral Coast - Went to Geraldton and became a board member of the 

Australian Coral Coast. I am now the northern rep from Shark Bay to 

Exmouth. In light of the lack of tourism in the area it is important that we get 

representation. I have become a board member because I feel we are not 

getting enough coverage. With the advent of Aust Landscapes this could be 

a good thing. Met Chairman CEO and Secretary on the morning 14/10/10 

then drove back to Shark Bay 

15/10/10 Met with CEO - RE Aust Coral Coast Marine Facility 

20/10/10 Attended Telecentre meeting 

Throughout the month various talks with people in the community 

30/09/10 I was invited by Mr S Guthrie along with two other Councillors to inspect the 

gravel pits, Eagle Bluff, The old tip site and the Town Common as he has 

concerns that the gravel supply in Shark Bay is low. 

26/10/10 I attended the Regional Collaborative Group in Carnarvon at its first meeting 

along with the President and Chief Executive Officer. 

Moved 

Seconded 

Cr Wake 

Cr Hargreaves 


That Councillor Ridgley’s October 2010 report on his activities as a Council 

representative be noted. 

7/0 CARRIED 

Moved 

Seconded 

Cr McLaughlin 

Cr Wake 


That Council congratulate Cr Ridgley on his appointment to the Board of the Coral 

Coast and endorse his appointment. 

7/0 CARRIED 

10.2 CR B WAKE 

CO513 

01/10/10 Met with Mr Mark Rodda CEO Free Eyre group (300 Strong group of farmers 

re value adding) 

01/10/10 Met with Michael Tilley Chairman of Terrain Capital and Member SA Tourism 

Commission 

11/10/10 Met with Edgar Richardson pastoral Director P.G.A. re Pastoral Tenure and 

Drought Strategy. 

Moved 

Seconded 

Cr Hargreaves 

Cr Pepworth 


That Councillor Wake’s October 2010 report on his activities as a Council 

representative be noted and Cr Wake will place a report to Council for the 

December meeting. 

7/0 CARRIED


Cr Wake gave an update on the progress of the Shark Bay Pastoral History Book. 

Council note the report on the Shark Bay Pastoral History book and Council also note that 

there may be a financial implication to Council. 

10.3 CR D PEPWORTH 

CO515 

23-25/10/10 Attended a Cliff rope Rescue training course for the SES 

Moved 

Seconded 

Cr Hargreaves 

Cr Wake 


That Councillor Pepworth’s October 2010 report on his activities as a Council 


7/0 CARRIED 

10.4 CR T HARGREAVES 

CO510 

Accompanied Shane Guthrie to various parts of Shire re: gravel pits and other 

diminishing road & building resources. 

Moved 

Seconded 

Cr Pepworth 

Cr Ridgley 


That Councillor Hargreaves’s October 2010 report on his activities as a Council 


7/0 CARRIED 

Chief Executive Officers Comment 

After discussion with Cr Hargreaves a number of items raised in his draft report have 

been excluded from the Council agenda including but not limited to a buried fuel 

tank, relocation of a house, deteriorating Council facilities at the oval, issues at the 

tip. 

Cr Hargreaves will provide further information to enable these items to be 

investigated by the administration and a report to Council will be provided for 

consideration if required in the Chief Executive Officers opinion. 

Moved 

Seconded 

Cr Pepworth 

Cr Ridgley 


That the Chief Executive Officer’s action in regards to item presented by 

Councillor Hargreaves for inclusion in his Council report be noted. 

6/1 CARRIED 

Cr Hargreaves is recorded as voting against the motion. 

10.5 CR J HANSCOMBE - Nil


CO514 

10.6 CR J MCLAUGHLIN 

CO512 

30/09/10 I was invited by Mr S Guthrie, along with two other councillors, to 

inspect the BRM reserves available to contractors and the Shire. We 

inspected the pits at Eagle Bluff, the old tip site, the town common and 

viewed from a distance the pit near the rubbish site. I believe that Mr 

Guthrie has been in touch with the CEO with his concerns. 

I have attended a number of other meeting of community 

organisations but not in a capacity as a councillor. 

Moved 

Seconded 

Cr Hargreaves 

Cr Ridgley 


That Councillor McLaughlin’s October 2010 report on his activities as a Council 


7/0 CARRIED


11.0 ADMINISTRATION REPORT 

11.1 CHRISTMAS/NEW YEAR CLOSURE 

ST 103 

Author 


Disclosure of Any Interest 

Declaration of Interest: Nil 

Nature of Interest: Nil 

Moved 

Seconded 

Cr Pepworth 

Cr Hargreaves 


That the Shire administration office and depot close for the Christmas/New 

Year period from Friday 24 December 2010 to Monday 3 January 2011 inclusive. 

7/0 CARRIED 

Background 

Council has previously closed the office between Christmas and New Year. The 

public holidays for the Christmas period of 2010/11 are – Monday 27 December 

2010, Tuesday 28 December 2010, Monday 3 January 2011, with a Local 

Government Public Holiday being adopted on Friday 24 December 2010. 

This would mean the office and depot will be closed from Friday 24 December 2010 

and reopen on Tuesday 4 January 2011. 

Comment 

The above recommendation would minimise disruption to the public with the 

administration office and depot being opened on Tuesday 4 January 2011 after the 

Christmas/New Year break. 

The break up of the days would be - 

- 4 Public Holidays 

- 3 Accrued RDOs or Annual Leave 

Emergency staff would still be contactable and the staff at the Shark Bay World 

Heritage Discovery and Visitors Centre would still be required to work with the 

exception of Christmas Day when the Centre is closed. 

Legal Implications 

Nil 

Policy Implications 

Nil 

Financial Implications 

Nil

UNCONFIRMED COUNCIL MEETING MINUTES – 27 OCTOBER 2010 - 10 - 

Strategic Implications 

Nil 

Voting Requirements 

Simple Majority Required. 

Date of Report 14 October 2010 

11.2 RATES PAYMENT INCENTIVE PRIZE DRAW 

RA 101 

Author 



Declaration of interest: Nil 


Moved Cr Ridgley 

Seconded Cr Pepworth 


That council draw the incentive prizes for the early payment of 2010/11 rates 

and charges by way of a lottery draw for the prizes of; 

o 

o 

First Prize – Gift Voucher kindly donated by All Seasons Perth 

Hotel, consisting of two nights’ accommodation in a superior room 

at the All Seasons Perth Hotel including full buffet breakfast for 2, 

15 minutes free internet access and lazy checkout to midday. This 

prize draw goes to Mr & Mrs D Charles. 

Second Prize – Framed NASA photo of Shark Bay, donated by the 

Shire of Shark Bay. This prize draw goes to Dr R Fenny. 

o Third Prize – Hard copy of Shark Bay, Through Four Centuries 1616 

to 2000, donated by the Shire of Shark Bay. This prize draw goes to 

Mr & Mrs George. 


6/1 CARRIED 

Background 

Each year the Shire seeks sponsorship for the Shire of Shark Bay early payment 

incentive prize. 

This year, the all Seasons Perth Hotel has kindly put up a prize of two nights’ 

accommodation at the All Seasons Perth Hotel including full buffet breakfast for 

two, 15 minutes free internet access and a midday checkout. 

Further it has been suggested that a second and third prize be given being a 

framed NASA photo of Shark Bay and a hard copy of Shark bay, Through Four 

Centuries 1616 to 2000, donated by the Shire.


Comment 

The terms and conditions that apply to the 2010 rates incentive prize are - 

• To be eligible for the draw all outstanding rates and charges must be received 

on or before the due date 8 October 2010. 

• All ratepayers are eligible. 

The drawing of the winners for the above prizes will take place during the council 

meeting on the 27 October 2010. 


Section 6.46 of the Local Government Act 1995 - Discounts 


Nil 


Encourages the early payment of rates, which contributes to an improved cash flow 

for the shire. Value of donations of prizes by the Shire is approximately $410.00 


Nil 



Date of Report 20 October 2010


12.0 FINANCE REPORT 

12.1 SCHEDULE OF ACCOUNTS PAID TO BE RECEIVED 

Author 

Finance Officer / Accounts Payable 

Disclosure of any interest 



Moved 

Seconded 

Cr Ridgley 

Cr McLaughlin 


That the cheques and electronic payments as per the attached schedules of 

accounts for payment totalling $573,551.97 be accepted. 

7/0 CARRIED 

Comment 

The schedules of accounts for payment covering - 

Municipal fund account cheque numbers 25360 to 25415 totalling $42,875.35 

Municipal fund account electronic payment numbers EFT9057 to EFT9122 and 

EFT9155 to EFT9190 totalling $394,155.82 

Municipal fund account for payroll periods ending 28/09/10 to 11/10/10 totalling 

$75,957.00 

Trust fund account electronic payment numbers EFT9123 to EFT9154 totalling 

$59,162.15 

Trust fund account cheque numbers 703 to 708 totalling $1,401.65 

The schedule of accounts submitted to each member of council on 22 October 2010 

has been checked and are fully supported by vouchers and invoices. All vouchers 

and invoices have been duly certified as to the receipt of goods and services and the 

cost of goods and services received. 



SHIRE OF SHARK BAY MUNICIPAL FUND CHEQUES FROM 25360 TO 25415 FOR COUNCIL MEETING 27 OCTOBER 2010 

Chq Date Name Description Amount Bank Type 

25360 21/09/2010 AGEST PTY LTD Superannuation contributions -196.76 1 CSH 

25361 21/09/2010 AMP CORPORATE SUPERANNUATION Superannuation contributions -663.18 1 CSH 

25362 21/09/2010 AXA AUSTRALIA Superannuation contributions -511.62 1 CSH 

25363 21/09/2010 BT BUSINESS SUPER Superannuation contributions -154.38 1 CSH 

25364 21/09/2010 HOSTPLUS PTY LTD Superannuation contributions -1595.22 1 CSH 

25365 21/09/2010 HESTA SUPER FUND Superannuation contributions -842.17 1 CSH 

25366 21/09/2010 ING SUPERANNUATION Superannuation contributions -173.80 1 CSH 

25367 21/09/2010 MLC NOMINEES PTY LTD Superannuation contributions -394.01 1 CSH 

25368 21/09/2010 COLONIAL FIRST STATE Superannuation contributions -469.41 1 CSH 

25369 21/09/2010 WESTPAC SECURITIES ADMINISTRATION LTD Superannuation contributions -487.27 1 CSH 

25370 21/09/2010 REST Superannuation contributions -1254.08 1 CSH 

25371 21/09/2010 SHIRE OF SHARK BAY Payroll deductions -750.00 1 CSH 

25372 21/09/2010 WESTSCHEME PTY LTD Superannuation contributions -477.52 1 CSH 

25373 30/09/2010 AGEST PTY LTD Superannuation contributions -121.08 1 CSH 

25374 30/09/2010 AMP CORPORATE SUPERANNUATION Superannuation contributions -245.82 1 CSH 

25375 30/09/2010 AXA AUSTRALIA Superannuation contributions -341.08 1 CSH 

25376 30/09/2010 BT BUSINESS SUPER Superannuation contributions -308.76 1 CSH 

25377 30/09/2010 HOSTPLUS PTY LTD Superannuation contributions -1039.86 1 CSH 

25378 30/09/2010 HESTA SUPER FUND Superannuation contributions -210.54 1 CSH 

25379 30/09/2010 ING SUPERANNUATION Superannuation contributions -90.94 1 CSH 

25380 30/09/2010 MLC NOMINEES PTY LTD Superannuation contributions -262.58 1 CSH 

25381 30/09/2010 COLONIAL FIRST STATE Superannuation contributions -312.94 1 CSH 

25382 30/09/2010 WESTPAC SECURITIES ADMINISTRATION LTD Superannuation contributions -324.85 1 CSH 

25383 30/09/2010 REST Superannuation contributions -537.47 1 CSH 

25384 30/09/2010 SHIRE OF SHARK BAY Payroll deductions -660.00 1 CSH 

25385 30/09/2010 WESTSCHEME PTY LTD Superannuation contributions -318.52 1 CSH 

25397 01/10/2010 AON RISKS SERVICES AUSTRALIA INSURANCE RENEWAL -935.00 1 CSH 

25398 01/10/2010 Auscoinswest SB COINS, COLLECTORS ALBUMS -694.10 1 CSH 

25399 01/10/2010 S.A.BURTON REIMBURSEMENT - LAPTOP CARRY BAG -25.00 1 CSH 

25400 01/10/2010 DEPT. OF ENVIRONMENT & CONSERVATION MM PASSES 1701-2000/ADULT -5040.00 1 CSH 

25401 01/10/2010 FLIGHTLINE TRAVEL GRANT - BORNEO EXHIBITION GROUP -2000.00 1 CSH 

25402 01/10/2010 KEN'S TENDER JOINT SUPPLIES - OUTSIDE CREW -37.15 1 CSH



25403 01/10/2010 STATEWIDE BEARINGS METRIC BALL BEARINGS -22.00 1 CSH 

25404 01/10/2010 ST JOHN AMBULANCE ASCOC. - SHARK BAY STAFF TRAINING -1800.00 1 CSH 

25405 01/10/2010 SHIRE OF SHARK BAY RATES - SHIRE OFFICE -13619.30 1 CSH 

25406 01/10/2010 SUNDAY TIMES HOLIDAY ACCOMMODATION - 24.07.2010 -312.00 1 CSH 

25407 01/10/2010 TELSTRA AUSTRALIA FIXED LINE ACCOUNTS - SEPT 10 -2282.07 1 CSH 

25408 07/10/2010 JOHANNES FRANCISCUS BAKKER RATES REFUND FOR ASS # 4148 UNIT 8, -816.00 1 CSH 

117 KNIGHT TERRACE DENHAM 6537 

25409 07/10/2010 DPI - STATE LAND SERVICES LAND EASEMENT DP 51888 -755.00 1 CSH 

25410 07/10/2010 DAMIEN WESLEY GOLDING RATES REFUND FOR ASS # 4146 UNIT 6, -46.64 1 CSH 

117 KNIGHT TERRACE DENHAM 6537 

25411 11/10/2010 SHIRE OF SHARK BAY 2020 PTY LTD TSF TO TRUST -1022.15 1 CSH 

25412 11/10/2010 TELSTRA AUSTRALIA INTERNET 80 DURLACHER ST -116.63 1 CSH 

25413 13/10/2010 DEPARTMENT OF TREASURY AND FINANCE LOST/DAMAGED BOOKS -173.80 1 CSH 

25414 13/10/2010 AUSTRALASIAN PERFORMING RIGHT ASSOC Licence Fee - ANNUAL - DENHAM HALL -315.74 1 CSH 

25415 13/10/2010 SHARK BAY NEWSAGENCY NEWSPAPERS -118.91 1 CSH 

TOTAL AMOUNT $42,875.35 

SHIRE OF SHARK BAY MUNICIPAL FUND EFT PAYMENTS FROM EFT9057 TO EFT 9122 & EFT 9155 TO EFT9190 FOR COUNCIL MEETING 

27 OCTOBER 2010 

EFT Date Name Description Amount Bank Type 

EFT9057 21/09/2010 PURCHER INTERNATIONAL P/L IVECO TRUCK -220269.20 1 CSH 

EFT9058 21/09/2010 HODGE + COLLARD ARCHITECTS PROFESSIONAL FEES FOR PROPOSED MULTI -18177.50 1 CSH 

PURPOSE SPRTS CENTRE 

EFT9059 21/09/2010 WA LOCAL GOV SUPER PLAN P/L Superannuation contributions -8329.25 1 CSH 

EFT9060 22/09/2010 AUSTRALIA POST MAIL AUGUST 2010 -576.76 1 CSH 

EFT9061 22/09/2010 CAROLYNNE RUTH CHARLES CRAFTERS DONATION -319.03 1 CSH 

EFT9062 22/09/2010 CHAMBERLAIN RUSSELL RENT OCTOBER 2010 -1114.50 1 CSH 

EFT9063 22/09/2010 SHARK BAY SUPERMARKET ACCOUNT AUGUST 2010 -18.72 1 CSH 

EFT9064 22/09/2010 GARY WAYNE HARDING REIMB. POLICE CLEARANCE -53.70 1 CSH 

EFT9065 22/09/2010 HERITAGE RESORT SHARK BAY FUNCTION - TIP 10/9/2010 -98.99 1 CSH



EFT9066 22/09/2010 NICKO LANDSCAPING MAINT & CLEAN UP PENSIONER UNITS -475.00 1 CSH 

EFT9067 22/09/2010 RICHARD CLAUDE MORONEY GARDENING SBIC JULY 10 -50.00 1 CSH 

EFT9068 22/09/2010 SHARK BAY TAXI SERVICE SHIRE/OVERLANDER LITTER RUN AUG 2010 -1040.87 1 CSH 

EFT9069 22/09/2010 SHARK BAY COMMUNITY INSCRIPTION POST JULY-SEPT 10 -22.00 1 CSH 

RESOURCE CENTRE 

EFT9070 22/09/2010 SHARK BAY CLEANING SERVICE CLEANING 01.09.2010-15.09.2010 -4113.30 1 CSH 

EFT9071 22/09/2010 SHARK BAY FREIGHTLINES FREIGHT - JUNE/JULY 2010 -438.35 1 CSH 

EFT9072 22/09/2010 SHARK BAY SKIPS SKIPS BINS - AUG 10 -642.00 1 CSH 

EFT9073 22/09/2010 SHARK BAY CAR HIRE DR FROM AIRPORT/SILVER CHAIN AND RETURN -495.00 1 CSH 

EFT9074 22/09/2010 SHEPHERD JOHN REIMB. POLICE CLEARANCE -53.70 1 CSH 

EFT9075 23/09/2010 AUSTRALIA'S CORAL COAST PARTICIPATION IN ACC WILDFLOWER CAMPAIGN -55.00 1 CSH 

EFT9076 23/09/2010 APPRENTICE & TRAINEESHIP CO TRAINEESHIP - HAYDEN NORMAN -847.97 1 CSH 

EFT9077 23/09/2010 BOOKEASY AUSTRALIA PTY LTD BOOKEASY RETURNS COMMISSION AUGUST 10 -385.98 1 CSH 

EFT9078 23/09/2010 BOC LIMITED CONTAINER SERVICE CHARGES -557.99 1 CSH 

EFT9079 23/09/2010 BLUE OFFICE PRODUCTIONS DVD DOCUMENTARY – SHARK BAY -660.00 1 CSH 

EFT9080 23/09/2010 COURIER AUSTRALIA FREIGHT/CUMMINS -33.00 1 CSH 

EFT9082 23/09/2010 DAVID GRAY & CO PTY LTD WHEELIE BINS -2862.20 1 CSH 

EFT9083 23/09/2010 GERALDTON FUEL COMPANY BUS -495.21 1 CSH 

EFT9084 23/09/2010 GERALDTON MOWER & REPAIRS FILTERS & FREIGHT -102.00 1 CSH 

SPECIALISTS 

EFT9085 23/09/2010 GOLDEN WEST NETWORK AIR TIME AUGUST 10 -770.00 1 CSH 

EFT9086 23/09/2010 TOLL IPEC PTY LTD FREIGHT - LIBRARY -95.19 1 CSH 

EFT9087 23/09/2010 J & T FREIGHT FREIGHT - AUGUST 2010 -136.10 1 CSH 

EFT9088 23/09/2010 LGIS PROPERTY PROPERTY RISK INSURANCE 10/11 -13996.22 1 CSH 

EFT9089 23/09/2010 MCLEODS BARRISTERS AND LEGAL FEES -754.60 1 CSH 

SOLICITORS 

EFT9090 23/09/2010 MARKET CREATIONS SCRIPT UDATE WHD WEBSITE -77.00 1 CSH 

EFT9091 23/09/2010 MINTER ELLISON LEGAL SERVICES -11316.80 1 CSH 

EFT9092 23/09/2010 PEST-A-KILL MICE MONITORING & BAITING AUG 10 -242.00 1 CSH 

EFT9093 23/09/2010 SANDTASTIC PTY LTD SANDCRAFT SCHOOL PACKAGE -195.00 1 CSH 

EFT9094 23/09/2010 SEARLE CONSULTING PTY LTD PROFESSIONAL SERVICES - MONKEY MIA JETTY -2200.00 1 CSH 

EFT9095 23/09/2010 SUPREME PRINTERS THINGS TO DO FLYERS -1117.60 1 CSH 

EFT9096 23/09/2010 VISITOR CENTRE ASS OF WA INC VCAWA CONFERENCE - THOMSON -720.00 1 CSH 

EFT9097 23/09/2010 VISIT MERCHANDISE PLACEMATS -415.54 1 CSH



EFT9098 28/09/2010 AUSTRALIAN TAXATION OFFICE Payroll deductions -25591.00 1 CSH 

EFT9099 30/09/2010 WA LOCAL GOV SUPER PLAN P/L Superannuation contributions -5626.87 1 CSH 

EFT9100 01/10/2010 PRIORITY SHARK BAY PTY LTD SHARK BAY/CARNARVON 22/9/2010 – COWC/TIGP -460.90 1 CSH 

EFT9101 01/10/2010 BOLTS R US WASHERS/NUTS/GALVE THREADED ROD -1146.61 1 CSH 

EFT9102 01/10/2010 CHERYL COWELL COUNCIL FEES - SEPT 10 -1190.00 1 CSH 

EFT9103 01/10/2010 UNIVERSAL CARTRIDGES P/L PRINTER CARTRIDGES -521.40 1 CSH 

EFT9104 01/10/2010 G’TON INDUSTRIAL SUPPLIES HONDA GENERATOR -1129.69 1 CSH 

EFT9105 01/10/2010 GUARDIAN PRINT WINDOW FACED ENVELOPES -289.00 1 CSH 

EFT9106 01/10/2010 JOHN JOSEPH HANSCOMBE MEETING ATTENDANCE SEPT 10 -300.00 1 CSH 

EFT9107 01/10/2010 HORIZON POWER ELECTRICITY SBIC AUGUST 10 -2803.65 1 CSH 

EFT9108 01/10/2010 HERITAGE RESORT SHARK BAY FUNCTION - CEO 24092010 -255.63 1 CSH 

EFT9109 01/10/2010 TOLL IPEC PTY LTD FREIGHT - SITE WARE -14.26 1 CSH 

EFT9110 01/10/2010 JOJUNICA PTY LTD REIMB. - VARIOUS COMPUTER EQUIPMENT -3235.61 1 CSH 

EFT9111 01/10/2010 MITRE 10 SHARK BAY MARINE & MIG WIRE GASLESS -531.19 1 CSH 

HARDWARE 

EFT9112 01/10/2010 JOE MCLAUGHLIN MEETING ATTENDANCE SEPT 10 -300.00 1 CSH 

EFT9113 01/10/2010 DAVID JOHN NALDRETT REPAIR ROLLER DOOR - 5 SPAVEN -391.00 1 CSH 

EFT9114 01/10/2010 NEVERFAIL SPRINGWATER BOTTLED WATER -12.65 1 CSH 

EFT9115 01/10/2010 DARREN PEPWORTH MEETING ATTENDANCE SEPT 10 -300.00 1 CSH 

EFT9116 01/10/2010 PRIME PROPERTY VALUATIONS VALUATION LOT 322 KNIGHT TCE -1650.00 1 CSH 

EFT9117 01/10/2010 GREGORY LEON RIDGLEY MEETING ATTENDANCE SEPT 10 -300.00 1 CSH 

EFT9118 01/10/2010 MITRE 10 SHARK BAY MARINE & SES - MATERIALS -150.00 1 CSH 

HARDWARE - SES 

EFT9119 01/10/2010 SITE WARE DIRECT OUTSIDE STAFF UNIFORMS -3032.26 1 CSH 

EFT9120 01/10/2010 TIM HARGREAVES MEETING ATTENDANCE SEPT 10 -300.00 1 CSH 

EFT9121 01/10/2010 WA LOCAL GOVERNMENT ASSO ASSOC SUBSCRIPTION 2010-11 -11161.45 1 CSH 

EFT9122 01/10/2010 BRIAN WAKE MEETING ATTENDANCE SEPT 10 -457.40 1 CSH 

EFT9155 07/10/2010 AZURE BISTRO COUNCIL MEETING LUNCH -132.00 1 CSH 

EFT9156 07/10/2010 APPRENTICE & TRAINEESHIP CO H NORMAN TRAINEE -282.66 1 CSH 

EFT9157 07/10/2010 BAJA DATA & ELECTRICAL POWER POINT FOR ELECTRIC WHEEL CHAIR -385.00 1 CSH 

SERVICES 

EFT9158 07/10/2010 BATTERY MART BATTERIES -409.64 1 CSH 

EFT9159 07/10/2010 DENHAM IGA X-PRESS OUTSIDE CREW SUPPLIES -807.68 1 CSH 

EFT9160 07/10/2010 HORIZON POWER ELECTRICITY -5133.03 1 CSH



EFT9161 07/10/2010 TOLL IPEC PTY LTD FREIGHTLIBRARY -85.40 1 CSH 

EFT9162 07/10/2010 MITRE 10 SHARK BAY MARINE & POP UP SPRINKLERS -813.21 1 CSH 

HARDWARE 

EFT9163 07/10/2010 NICKO LANDSCAPING MAINTENANCE & CLEAN UP PENSIONER UNITS -1750.00 1 CSH 

EFT9164 07/10/2010 THE OVERLANDER TRUST PROVISION OF ELECTRICITY TO SHIRE FROM -88.59 1 CSH 

OVERLANDER 354.36 @ 24c 

EFT9165 07/10/2010 OCEANSIDE VILLAGE AUDITORS ACCOMMODATION -510.00 1 CSH 

EFT9166 07/10/2010 SHARK BAY CLEANING SERVICE CLEANING 16.09.10-30.09.10 -5369.31 1 CSH 

EFT9167 07/10/2010 SHARKBAY EARTHMOVING SEPTEMBER 2010 -8667.74 1 CSH 

EFT9168 07/10/2010 SHARK BAY CAR HIRE DR FROM AIRPORT TO SILVER CHAIN & RETURN -495.00 1 CSH 

EFT9170 07/10/2010 RICHARD TOWELL ACCOMMODATION -360.00 1 CSH 

EFT9171 07/10/2010 LANDGATE GRV MINMUM CHARGE -55.00 1 CSH 

EFT9174 11/10/2010 SHARK BAY MITRE 10-COMMUNITY GARDEN EQUIPMENT -924.85 1 CSH 

GARDENS 

EFT9175 13/10/2010 BAJA DATA & ELECTRICAL SUPPLY AND INSTALL LIGHTS AND OUTLETS -522.78 1 CSH 

SERVICES 

EFT9176 13/10/2010 BOOKEASY AUSTRALIA PTY LTD BOOKEASY SEPT 21010 -485.63 1 CSH 

EFT9177 13/10/2010 CHERYL COWELL REIMBURSMENT -1880.50 1 CSH 

EFT9178 13/10/2010 SHARK BAY SUPERMARKET CEO FUNCTION -227.16 1 CSH 

EFT9179 13/10/2010 HORIZON POWER 1.9.10-30.9.10 -2244.53 1 CSH 

EFT9180 13/10/2010 J & T FREIGHT BOLTS R US -179.05 1 CSH 

EFT9181 13/10/2010 NEVERFAIL SPRINGWATER 2 X WATER -24.05 1 CSH 

EFT9182 13/10/2010 PROFESSIONAL PC SUPPORT BACK UP SOFTWARE - RENEWALS -707.00 1 CSH 

EFT9183 13/10/2010 RICHARD CLAUDE MORONEY GARDENING AND RUBBISH REMOVAL - SBIC -25.00 1 CSH 

EFT9184 13/10/2010 SHARK BAY CLEANING SERVICE SEPT 2010 -2752.50 1 CSH 

EFT9185 13/10/2010 AUSTRALIA POST POSTAGE -630.50 1 CSH 

EFT9186 13/10/2010 GOLDEN WEST NETWORK GWN ADVERTISING -770.00 1 CSH 

EFT9187 13/10/2010 MIDWEST FIRE PROTECTION FIRE EXTINGUISHER INSPECTION -809.60 1 CSH 

SERVICE 

EFT9188 13/10/2010 NOVUS AUTOGLASS REPAIR & G PARKER INSURANCE CLAIM -533.50 1 CSH 

REPLACEMENT 

EFT9189 13/10/2010 OCEANSIDE VILLAGE TENNIS COACH - ACCOMMODATION -240.00 1 CSH 

EFT9190 13/10/2010 SHARK BAY FREIGHTLINES FREIGHT -381.07 1 CSH 

TOTAL AMOUNT $394,155.82


SHIRE OF SHARK BAY TRUST FUND EFT PAYMENTS FROM EFT9123 TO EFT9154 FOR COUNCIL MEETING 27 OCTOBER 2010 


EFT9123 06/10/2010 PRIORITY SHARK BAY PTY LTD TOURS SEPT 2010 -1683.45 2 CSH 

EFT9124 06/10/2010 BLUE LAGOON PEARLS TOURS SEPT 2010 -426.30 2 CSH 

EFT9125 06/10/2010 MONKEY MIA YACHT CHARTERS (ARISTOCAT) TOURS SEPT 2010 -10894.14 2 CSH 

EFT9126 06/10/2010 MAC ATTACK FISHING CHARTERS TOURS SEPT 2010 -2035.80 2 CSH 

EFT9127 06/10/2010 MONKEYMIA WILDSIGHTS TOURS SEPT 2010 -11136.44 2 CSH 

EFT9128 06/10/2010 WEST AUSTRALIAN OCEAN PARK PTY LTD TOURS SEPT 2010 -1218.00 2 CSH 

EFT9129 06/10/2010 PAULS GALLERY ART SALES SEPT 2010 -80.00 2 CSH 

EFT9130 06/10/2010 SHARKBAY COACHES TOURS SEPT 2010 -1626.90 2 CSH 

EFT9131 06/10/2010 SHARK BAY CAR HIRE TOURS SEPT 2010 -130.50 2 CSH 

EFT9132 06/10/2010 SHIRE OF SHARK BAY TOURS COM. SEPT 2010 -4559.87 2 CSH 

EFT9133 06/10/2010 UNREAL FISHING CHARTERS TOURS SEPT 2010 -609.00 2 CSH 

EFT9134 06/10/2010 WULA GUDA NYINDA (CAPES) TOURS SEPT 2010 -626.40 2 CSH 

EFT9135 06/10/2010 BLUE DOLPHIN CARAVAN PARK BOOKEASY SEPT 2010 -941.80 2 CSH 

EFT9136 06/10/2010 BAY LODGE BOOKEASY SEPT 2010 -3312.45 2 CSH 

EFT9137 06/10/2010 DENHAM HOLIDAY RESORT BOOKEASY SEPT 2010 -131.75 2 CSH 

EFT9138 06/10/2010 DENHAM SEASIDE TOURIST VILLAGE BOOKEASY SEPT 2010 -1966.90 2 CSH 

EFT9139 06/10/2010 DENHAM VILLAS BOOKEASY SEPT 2010 -1258.00 2 CSH 

EFT9140 06/10/2010 Hartog Cottages BOOKEASY SEPT 2010 -1843.50 2 CSH 

EFT9141 06/10/2010 SHARKBAY HOLIDAY COTTAGES BOOKEASY SEPT 2010 -433.50 2 CSH 

EFT9142 06/10/2010 HARTOG HAVEN HOLIDAY HOUSE BOOKEASY SEPT 2010 -418.05 2 CSH 

EFT9143 06/10/2010 HERITAGE RESORT SHARK BAY BOOKEASY SEPT 2010 -323.00 2 CSH 

EFT9144 06/10/2010 MONKEY MIA YACHT CHARTERS (ARISTOCAT) BOOKEASY SEPT 2010 -127.50 2 CSH 

EFT9145 06/10/2010 ASPEN MONKEY MIA PTY LTD BOOKEASY SEPT 2010 -1751.70 2 CSH 

EFT9146 06/10/2010 MURCHISON VIEW APARTMENTS BOOKEASY SEPT 2010 -357.00 2 CSH 

EFT9147 06/10/2010 MONKEYMIA WILDSIGHTS BOOKEASY SEPT 2010 -2691.47 2 CSH 

EFT9148 06/10/2010 WEST AUSTRALIAN OCEAN PARK PTY LTD BOOKEASY SEPT 2010 -44.20 2 CSH 

EFT9149 06/10/2010 OCEANSIDE VILLAGE BOOKEASY SEPT 2010 -2715.75 2 CSH 

EFT9150 06/10/2010 OCEAN WEST HOLIDAY UNITS BOOKEASY SEPT 2010 -125.00 2 CSH 

EFT9151 06/10/2010 SHARKBAY CARAVAN PARK BOOKEASY SEPT 2010 -929.90 2 CSH 

EFT9152 06/10/2010 SHIRE OF SHARK BAY COMMISSION -3868.38 2 CSH 

EFT9153 06/10/2010 TRADEWINDS SEAFRONT APARTMENTS BOOKEASY SEPT 2010 -725.50 2 CSH 

EFT9154 06/10/2010 UNREAL FISHING CHARTERS BOOKEASY SEPT 2010 -170.00 2 CSH 

TOTAL AMOUNT $59,162.15


SHIRE OF SHARK BAY TRUST CHEQUES FROM CHEQUE # 703 TO 708 FOR COUNCIL MEETING 27 OCTOBER 2010 


703 06/10/2010 BEST WESTERN HOSPITALITY INN GERALDTON BOOKEASY SEPT 2010 -123.25 2 CSH 

704 06/10/2010 CORAL COAST TOURIST PARK BOOKEASY SEPT 2010 -80.75 2 CSH 

705 06/10/2010 KALBARRI PALM RESORT BOOKEASY SEPT 2010 -156.40 2 CSH 

706 06/10/2010 OCEAN LODGE BOOKEASY SEPT 2010 -629.00 2 CSH 

707 06/10/2010 PELICAN'S NEST KALBARRI BOOKEASY SEPT 2010 -204.00 2 CSH 

708 06/10/2010 SHARK BAY HOTEL MOTEL BOOKEASY SEPT 2010 -208.25 2 CSH 

TOTAL CHEQUES $1,401.65


12.2 FINANCIAL REPORTS TO 30 SEPTEMBER 2010 

Author 

Accountant 




Moved 

Seconded 

Cr McLaughlin 

Cr Hargreaves 


That the monthly financial reports to 30 September 2010 as attached be 

received. 

7/0 CARRIED 

Comment 

As per the requirements of Section 6.4 of the Local Government Act 1995 and 

Regulation 34 of the Local Government Accounting (Financial Management) 

Regulations 1996, the following monthly financial reports to 30 September 2010 are 

attached. 



Signature 

Author 


R Towell 

P Anderson 


Council adjourned at 10.16am and reconvened at 10.42am 

12.3 WRITE OFF P & C CHARGES


RE 101 

Author 





Moved 

Seconded 

Cr Hargreaves 

Cr Hanscombe 


That the shire write-off all fees & charges associated with the event called 

“Bollywood” which was held on 23 October 2010 and the costs to be included 

in the financial assistance and donations program. 

7/0 CARRIED 

Background 

The shire has received a request from the P & C to write-off the fees and charges 

incurred in raising money for the school children to travel to Canberra. The hall has 

been hired for conducting a “Bollywood” event (fancy dress, dancing and drinks). 

The write-offs requested are 

Hall Hire $130.00 

Bus Hire $30.00 

Marquee Hire $150.00 

Works Manager and some of the other employees have donated their services to 

erect and dismantle the marquee. There could be two employees that have donated 

their time on a weekend this is an estimated benefit to the community of $500 

This will be a great educational experience for the local school children. 

Dear Peter 

As you are aware the Shark Bay School P&C Association will be holding a “Bollywood” 

dance as a major fundraising event on 23 October 2010 and we are requesting the Shire’s 

support with this event. 

“Bollywood” will be a night of music, dance, auctions, supper and good fun. The P&C 

association is requesting use of the hall under the community funding scheme, as well as 

use of the small marquee with Shire staff assistance to erect it. To promote safe travel to 

and from “Bollywood” we are also hoping to use the Shire of Shark Bay Community bus with 

an approved designated driver. 

Funds raised from “Bollywood” will be going directly towards a unique opportunity for our 

local Year 5, 6, 7 school students to attend an 8 day camp in Canberra next year. This camp 

will be a once in a life time chance for students to visit such places as Parliament House, the 

Australian Mint, the Australian War Memorial and the Australian Institute of Sport where they 

will gain invaluable educational knowledge and life experiences. 

We are looking forward to the Shire’s continuing support and if you have any questions 

about this event please don’t hesitate to contact Belinda Russell (P&C vice president) 

Thank you for your support 


Nil



6.10 Financial Assistance/Donations 

(1) Objective 

To provide an equitable means by which community groups and organisations can 

access Council funds for their future development. 

(2) Scope 

To provide a strategic and equitable approach to the method of releasing the 

financial assistance/donation funds that is transparent and accountable to the 

community. Total financial assistance/donation funding available to community 

groups and organisations is $60,000. Although applicants can apply for funding 

under different areas, no individual applicant is eligible for more than 10% of the total 

financial assistance/donation funding. 

(3) Categories and Criteria 

In establishing its annual financial assistance/donations budget, Council shall apply 

the following categories and criteria – 

Photocopying Donation Contra Annual allocation of $3,000 

Applicants can apply for no more than 25% of the annual allocation. 

Hall Donation Contra Annual allocation of $2,500 

Applicants can apply for no more than 10% of the annual allocation. 

Bus Hire Donation Contra Annual allocation of $4,000 


Cash Donation Annual allocation of $5,000 


Sporting Club Assistance Annual allocation of $6,000 

Applicants can apply for no more than 25% of the annual allocation for cash 

donations or no more than 50%.of annual allocation for in-kind donations (ie Shire 

plant or labour hire). 

Community Events Annual allocation of $18,500 

Applicants can apply for no more than 25% of the annual allocation for cash 

donations or in-kind donations (ie Shire plant or labour hire). 

Youth Projects and Programs Annual allocation of $5,000 

Applicants can apply for no more than 25% of the annual allocation for Youth 

Projects or no more than 50% of annual allocation for Youth Programs. 

Senior Projects and Programs Annual allocation of $5,000 

Applicants can apply for no more than 25% of the annual allocation for Senior 

Projects or no more than 50%.of annual allocation for Senior Programs. 

Historical Projects Donation Annual allocation of $5,000 


Business Associations Donations Annual allocation of $6,000 


(4) Timing and Donations Review Panel 

In March and September of each year, Council will invite requests for financial 

assistance/donations. This will be done by public advertisement. The Donations 

Review Panel will assess each application based on the Guidelines and report to the


full Council at the end of April and November respectively for endorsement of the 

Panels recommendations. Applicant will then be advised in May or December if they 

are successful or unsuccessful. 

The Donations Review Panel shall comprise of the Chief Executive Officer, the 

Finance and Administration Manager and Councillor representative. 

(5) Selection Criteria for Donations Review Panel 

In determining annual financial assistance/donations, the Donations Review Panel 

will apply the following criteria- 

Applicant must be a non-profit group or organisation. 

Applicant must ensure that the local community will benefit from the financial 

assistance/donation. 

Groups or organisations must be an elector or operate in Shark Bay and Gascoyne 

District with preference to electors of the Shire of Shark Bay. 

Financial assistance/donation requests previously funded will be given low priority. 

No group or organisation will receive more than guideline percentage of the total 

financial assistance/donation category expense budget. 

Cash donations of $1000 or more require an annual acquittal. 

Applicants must be able to demonstrate attempts to have source other relevant 

funding. 

No application will be considered outside of the allocated time frames. 

All submissions will be in respect of the determined financial year’s budget only. 

Groups and organisations that demonstrate their own fund raising attempts will be 

favourably considered. 

Requests for financial assistance/donations will not be considered outside of this 

policy unless deemed to be exceptional circumstances. The Chief Executive Officer 

will determine whether or not an exceptional circumstance exists. 

(6) Operation of current Policy Clauses relevant to Donations 

Policy 2.3 Donations of Work to Organisations 

(1) Council plant and equipment may be used by sporting organisations and other 

local non-profit organisations/clubs at the discretion of the Chief Executive 

Officer, free of charge, including fuel, outside normal working hours where the 

plant and a Council operator are available. The borrowers are required to 

arrange remuneration of the operator. 

(2) The donations (or waiving charges for Council’s facilities) shall be accounted for 

on a contra entry basis. Decisions for waiving of charges shall be at the 

discretion of Council only. 

Policy 6.1 Donations and Grants 

(1) That all requests for donations and grants be decided by Council with preference 

to those of a local nature, the Salvation Army Red Shield Appeal and natural 

disaster appeals. 

(2) Contributions to regional organisations, such as the Gascoyne Tourist 

Association, Gascoyne Royal Show display, etc, shall take into account, amongst 

other things, the relevant populations and revenues of the Shires contributing. 

The Financial Assistance/Donations Policy supersedes any donations previously 

made under Policy 2.3 and Policy 6.1. Applications by organisations and situations


not covered in the new policy but covered under previous Policies will be also 

considered by the Donations Review Panel. 


Cost of the write-off will be $310 from the $60,000 Donations and Financial 

assistance budget allocation, which has $26,871.00 remaining. 

. 


Nil 


Simple Majority Required 


12.4 BREAKDOWN OF LEGAL COSTS FROM JULY 2008 TO OCTOBER 2010 

Author 

Accountant 




Moved 

Seconded 

Cr Pepworth 

Cr McLaughlin 


That the report submitted on the legal costs incurred by Council from July 2008 

to October 2010 be noted. 

7/0 CARRIED 

Background 

At the Ordinary Council meeting held on 29 September 2010 it was requested that a 

breakdown of legal costs be presented to Council. 

Comment 

There are still legal matters that are in progress and further invoices are still to be 

received for work completed to date. Additional costs will be incurred to finalise these 

matters. 


Nil 


Nil 


The 2010/2011 budgeted allocation is $30,000. Expenditure for the year to date is 

$44,510. The estimated expenditure for the remainder of this financial year will be


dependent on the action taken by council on these matters. It is doubtful that any 

recoveries will be received on these expenses. 


Nil 





Description Matter No. 08/09 

Other 

costs 09/10 

Other 

Costs 10/11 

Other 

Costs TOTAL Recoveries Comment Total 

McLeods 

Fee Dispute #23678 488 488 Closed 488 

Lease Renewal #24247 3,838 547 4,385 Closed 4,385 

SAT Hearing #23271 52,427 6,543 58,970 50,243 Closed 8,727 

Lease Renewal #23817 2,053 2,053 Closed 2,053 

Employment 

Matter #25096 5,826 5,826 Closed 5,826 

Awaiting 

Health Matter #26521 2,831 3,302 6,133 1,190 recoveries 4,943 

SAT Hearing #28194 977 977 On-going 977 

Minter Ellison 

Barnard St #1448206 25,247 25,247 On-going 25,247 

Employment 

Matter #1428431 110,255 14,857 125,112 14,176 On-going 110,936 

Employment 

Contract 3,761 3,761 Closed 3,761 

Outback Coast 

4/5 Invoiced to 

Winding up 3,945 5,820 9,765 7,812 partners, closed 1,953 

Other 

LG Standards 4,890 4,890 Closed 4,890 

Other 873 - 279 127 721 721 

TOTAL 80,883 122,935 44,510 248,328 174,907

UNCONFIRMED COUNCIL MEETING MINUTES – 27 OCTOBER 2010 - 27 - 

13.0 TOWN PLANNING REPORT 

13.1 REQUEST FOR SHIRE APPROVAL TO PERMIT THE ESTABLISHMENT OF A MOBILE 

HAIRDRESSING BUSINESS WITHIN THE SHIRE 

TO105 

Author 



Declaration of Interest: 

Nature of Interest: 

Moved 

Seconded 

Cr Ridgley 

Cr Hanscombe 

Officer Recommendation 

That Council thank the correspondents for their expressions of support for a 

Mobile Hairdresser in the Shire and also advise that it does have the ability to 

consider and approve compliant applications under its current Town Planning 

Scheme provisions for a mobile hairdresser provided the economic and 

community benefit can be justified. 

Moved Cr Hargreaves 

Motion lapsed due to want of a seconder. 

Amendment to Recommendation 

The existing recommendation be deleted and this Council give a definite yes or 

no to a mobile hairdresser in the Shire of Shark Bay. 

Amendment to Recommendation 

Reason: The Council felt that the recommendation required greater 

clarification and amended to suit. 

Moved 

Seconded 

Cr Ridgley 

Cr Hanscombe 


That Council thank the correspondents for their expressions of support for a 

Mobile Hairdresser in the Shire and Council will give the matter consideration if 

an application is received. 

6/1 CARRIED 


Précis 

The Shire has received correspondence from six local residents and one visitor 

requesting a change to its Town Planning Scheme provisions to allow the Council to 

approve the operations of a mobile hairdressing business in the Shire. The 

correspondents have also advised of a need for the provision of this service in the 

community.


This report reiterates the Council’s previous considerations relative to this matter and 

recommends that the proponents be advised accordingly. 

Background 

The Shark Bay Shire Council at its ordinary meeting held on the 26 May 2010 

considered development application 5/2010 for the Establishment of a Mobile 

Hairdressing Business within the Shire and resolved to recommend: 

That Council advise the proponent of Development Application 5/2010 Ms J A Rundell, 

26 Haddon Way Karratha, that her application to operate a mobile hairdressing 

establishment within the Shire of Shark Bay be refused as it is not considered to be an 

activity that is in compliance with the provisions of the Shire of Shark Bay Town 

Planning Scheme No. 3. 

The proposal was for the applicant to provide a mobile hairdressing service to 

ratepayers and occupants within their own home on a permanent basis for 1 - 2 

weeks every 6 - 8 weeks. The Shark of Shark Bay Town Planning Scheme No. 3 

requires any person wishing to commence a business within the Shire to obtain 

planning approval before commencing the operations of any business. However as 

the business of a mobile hairdresser is not specifically mentioned in the zoning table 

of the scheme the council needs to determine whether it can be reasonably 

considered as falling within the type class or genus of activity of any other use 

category. 

Once that has been established the local authority may; 

a) determine that the use is consistent with the objectives of the particular 

zone and is therefore permitted; 

b) determine that the use may be consistent with the objectives of the 

particular zone and thereafter follow the advertising procedures of clause 9.4 

in considering an application for planning approval; or 

c) determine that the use is not consistent with the objectives of the particular 

zone and is therefore not permitted. 

The business of a mobile hairdresser could be reasonably considered as a Home 

Business or a Home Occupation, but if you assess it based upon either of the above 

interpretations of the Town Planning Scheme you would find that the use is not 

consistent with the objectives of the particular zone and therefore not permitted. 

Home Businesses means a business, service or profession carried out in a dwelling 

or on land around a dwelling by an occupier of the dwelling. 

Home Occupation means an occupation carried out in a dwelling or on land around 

a dwelling by an occupier of the dwelling. 

The Shire also adopted the following Policy pursuant to its Town Planning Scheme 

and relative to Home Occupations; 

5.3 Home Occupations 

(1) Council requires applications, to operate industrial or commercial ventures 

from a residential property, to be in a standard form. 

(2) Each application shall be considered on its merits with special 

consideration to - 

A 

inconvenience and disturbance to neighbours


B 

C 

D 

E 

F 

G 

H 

I 

J 

the reason for not establishing in the appropriately zoned area 

the general desirability of the occupation 

retailing (customers at door) 

transport (deliveries to home) 

construction/manufacture or repairs from home 

customer and commercial vehicle parking 

visibility of activity 

noise and air pollution, and 

traffic density 

(3) Council shall require the provisions of Town Planning Scheme No. 3 "Home 

Occupations" to be fully complied with, together with any additional 

conditions Council may decide. 

(4) Each approval shall be for a period of twelve months ending 30 June and may 

be cancelled at expiration of twelve months, or renewed at Council's 

absolute discretion. There shall be an application fee for new licenses and 

an annual fee of amounts to be determined by Council from time to time. 

(5) The Building Surveyor shall conduct regular inspections of any approved 

premises to ensure the conditions of the permission are not breached. 

(6) Advertisements placed in the Inscription Post to include the licence 

number. 

Comment 

If Council consider that the use may be consistent with the objectives of the particular 

zone but not listed specifically in the zoning table it would need to advertise the 

proposal in accordance with clause 9.4.3 of the scheme before it could consider 

granting approval to the application. 

The intent of the Town Planning Scheme in relation to Home Business and Home 

Occupations is to provide occupiers of dwellings the opportunity to have Council 

consider activities within a residential zone that may be acceptable and not 

adequately accommodated within appropriate zones for considered rational and 

justifiable reasons. 

In this particular case the Council considered that a mobile hairdresser was either a 

Home Business or a Home Occupation and therefore the applicant would need to be 

an occupier of a dwelling in the Shire and also provide the reason for not establishing 

in an appropriately zoned area. With regards to this application the proponent was 

not able to be compliant with the provisions of the scheme. However, that does not 

preclude Council from granting approval to a compliant application or giving 

consideration to a new application, further considered, after a process of advertising. 


The Shire of Shark Bay Town Planning Scheme No. 3 


All relevant policies pursuant to Town Planning Scheme No. 3



Nil 


The Shire needs to consider whether the provision of a mobile hairdressing service is 

required within the community and any potential economic benefits/negatives. 




13.2 FIRE ENGINEERING REPORT/REQUIREMENTS AND AGREEMENT TO ALLOW/SHIRE 

INFRASTRUCTURE RESOURCES – FISHERIES/DEPARTMENT OF ENVIRONMENT AND 

CONSERVATION OFFICES – SHIRE OF SHARK BAY 

Author 



Declaration of Interest: Cr Cowell 

Nature of Interest: Impartiality Interest as an employee of the Department of 

Environment and Conservation. 

Moved 

Seconded 

Cr Ridgley 

Cr Pepworth 


That Council advise Woodhead Architectural Consultants on behalf of the 

proponent the Government of Western Australia that it will approve the 

proposed alternate solution No. 1 relative to the utilisation of the Fire Hydrant 

Pumps and Tanks located on Lot 380 Knight Terrace adjacent to the Shark Bay 

World Heritage Discovery and Visitor Centre to meet the “Deemed to Satisfy” 

requirements of the Building Code of Australia Clause 1:3 provisions for the 

Development of new Government Offices on Lot 16 Knight Terrace Denham 

subject to the following conditions; 

That the Government of Western Australia at its cost prepare a management 

agreement that clearly identifies a process to allow the Fire Hydrant Pumps 

and Tanks to be jointly accessed to service the Shark Bay World Heritage 

Discovery and Visitor Centre on Lot 380 Knight Terrace and the proposed new 

government offices on Lot 16 Knight Terrace in the case of a fire safety 

emergency 

and 

That also clearly identifies a capital cost plant replacement and maintenance 

sharing arrangement agreed to by both parties. 

7/0 CARRIED 

Précis


The Manager Regulatory Services attended a meeting of the project control group for 

the development of new government offices for the Department for Fisheries and the 

Department Environment and Conservation on the 29 March 2010 where the 

following issues were discussed/noted; 

ITEM SUBJECT ACTION 

1 Site 

1.1.1 Easement 

• Shire advised lighting and 24 hrs pedestrian access 

required 

• Shire to maintain easement 

• Shire to provide lighting infrastructure at adjacent 

boundary to light up easement 

• Shire to upgrade easement if required in future 

• Investigate seating potential and landscape with 

Shire 

1.1.2 Site Clearing 

• Shire to action Gym/Butcher relocation and to clear 

site for project construction 

1.1.3 Contamination 

• Shire to provide contamination free site. Shire 

advised unlikely asbestos contamination on project 

site and will provide written confirmation/report 

2 Services 

2.1.1 Carparking 

• Shire advised to investigate possibility to construct 

adjacent carpark in conjunction with the project or at 

least fill to design levels. 

2.1.2 Fire Tanks and Pumps 

Note 

Note 

Note 

Note 

SSB/WH 

SSB 

SSB 

SSB 

• Shire accepted project to share fire tanks and 

pumps of Shark Bay Interpretive Centre. Shire to 

confirm agreement. WGE to liaise with Water Corp. 

SSB/WGE 

2.1.3 Power 

• Shire advised transformer for Shark Bay Interpretive SSB 

Centre was a district supply and not sole use. 

3 Other Business 

3.1.1 Settlement – invoice for land purchase required ASAP SSB/DTF 

prior to 30 June 2010 

3.1.2 Shire approved the use of 2009 BCA for the project Note 

3.1.3 Shire to review concept drawings for information prior 

DA 

Note 

This report requests Council approval to share its service infrastructure (being the 

Fire Tanks and Pumps) behind/adjacent to the Shark Bay World Heritage Discovery


and Visitor Centre with the Government of Western Australia subject to a 

Management Agreement that details the process and identifies a Capital Cost Plant 

Replacement and Maintenance sharing arrangement suitable to both parties. 

Background 

Engineering Consultants Wood and Grieve on behalf of Woodhead Architectural 

Consultants have prepared a Fire Emergency report relative to the development of 

new government offices on Lot 16 Knight Terrace. The report identifies an alternate 

solution to the “deemed to satisfy” requirements for the Fire Safety of the proposed 

building which will require the utilisation of the Fire Hydrant Pumps and Tanks 

located on the site of the Shark Bay World Heritage Discovery and Visitor Centre. 

This is of course subject to Council agreeing to a shared arrangement. 

“The report will be tabled at the meeting.” 

Comment 

When this issue was discussed at a preliminary meeting of the Project Control Group 

it was not known whether or not this would be possible and was therefore discussed 

in broad terms along with a number of other matters relative to economics of scale 

and responsibilities for shared interfaces. 

However, if satisfactory agreements can be negotiated and detailed relative to the 

provision of cost sharing of services and resources it can only be considered a sound 

cost saving initiative. 


The Shire of Shark Bay Town Planning Scheme No. 3. 


All relevant policies pursuant to the Town Planning Scheme. 


This could be considered a long term cost saving initiative. 


Working collectively together with other Government Agencies can have beneficial 

outcomes in the provision of services and the sharing of resources. 




13.3 SHIRE OF SHARK BAY TOWN PLANNING SCHEME AMENDMENT NO. 2 PART NORTH 

LOCATION 59 DENHAM 

Author 

Manager Regulatory Services





Moved 

Seconded 

Cr Ridgley 

Cr Cowell 


That Council advise planning consultants Grey & Lewis on behalf of the 

proponent Sigma Syon Pty Ltd that; 

1) It supported the original Town Planning Scheme Amendment No. 2 without 

modification because it was of the belief that it had sufficient control 

measures within its Town Planning Scheme No. 3 to approve only 

appropriate development for this location. 

2) It supports the additional information provided as further justification for 

the use of Motor Vehicle Repairs to be re-instated into Scheme Amendment 

No. 2. 

3) It also supports the additional objectives and conditions that are being 

proposed to be included into “Schedule 4 Special Use Zone” which provide 

further definition interpretation to the approval process for development. 

5/2 CARRIED 

Précis 

The Shark Bay Shire Council at its ordinary meeting held on the 31 March 2010 

considered Town Planning Scheme Amendment No. 2 Part North Location 59 Denham 

and resolved to recommend: 

The Western Australian Planning Commission be advised that the Shark Bay Shire Council 

under and by virtue of the powers conferred upon it in that behalf by the Planning and 

Development Act 2005 adopts the following amendment to the Shire of Shark Bay Town 

Planning Scheme No 3 (as amended) without modification by; 

1. Modifying ‘Schedule 4 – Special Use zone’ in the scheme text to expand the permissible uses 

and conditions applicable to Part North Loc 59 Denham-Hamelin Road, Denham as follows; 

No. Description of Land Special Use Conditions 

4. Part North Loc 59 Council has the discretion Objectives 

Denham-Hamelin Road, 

Denham 

to consider the following 

uses; 

• Carpark 

• Garden Centre 

• Hire Service 

• Service Industry 

• Motor vehicle, boat or 

caravan sales 

• Motor vehicle repairs 

• Office 

• Showroom 

• Convenience Store 

• Motor Vehicle Wash 

(car and boat wash) 

• Laundromat 

- To ensure that any 

development is compatible 

with the Town Centre and 

surrounding zoning. 

- To provide for a wide range 

of compatible land uses 

and 

encourage 

opportunities for mixed use 

development. 

- To encourage development 

of an attractive place to 

work and conduct 

business. 

- To promote a high standard 

of development including 

buildings, landscaping and 

carparking.


Conditions 

• Any development is to 

have quality building 

facades fronting Shark Bay 

Road and Monkey Mia 

Road. 

• The layout of carparking 

areas shall be designed 

with high regard for traffic 

circulation between 

developments on the same 

lot, and shall be integrated 

to allow for good on site 

traffic management and 

flow. 

• Development shall be 

setback from Shark Bay 

Road and Monkey Mia 

Road intersection to the 

satisfaction of the local 

government. 

• The boundary of the site 

abutting the Cemetery 

Reserve No. 8886 shall be 

landscaped to the 

satisfaction of the local 

government. 

• Council may require 

lodgement of a 

landscaping plan as a 

condition of any 

development. 

In determining any 

application, Council will 

have regard for the 

objectives listed for this 

site. 

2. The removal of bulk fuel from the permissible uses. 

The Council resolved to recommend the Scheme Amendment without modification to the 

Western Australian Planning Commission for its assessment and referral to the Minister for 

Planning for final approval. When the Minister granted final approval to the amendment it was 

with a modification which removed the use “Motor Vehicle Repairs”. The proponent has now 

submitted additional information for Councils consideration and support to have the Minister 

for Planning review his decision and reinstate the use of “Motor Vehicle Repairs” into the 

amendment. 

This report details the additional information provided by the proponent and recommends 

Council support a submission to the Minister for Planning. 

Background 

Planning consultants Grey & Lewis on behalf of the proponents Sigma Syon Pty Ltd 

have submitted the following information in support of its proposed submission to the 

Minister for Planning to review Town Planning Scheme Amendment No. 2.

UNCONFIRMED COUNCIL MEETING MINUTES – 27 OCTOBER 2010 - 35 -












Comment 

While the Town Planning Scheme Amendment proposes to modify Schedule 4 

Special Use Zone in the scheme text to expand the permissible uses and conditions 

applicable to Part North Location 59 Denham Hamelin Road, the Council has the 

discretion to consider each development application on its merits and apply 

appropriate control measures to support sustainable development. 


The Planning and Development Act 2005. 





The Scheme Amendment increases the opportunities for potential economic 

development. 


The proposal will increase the potential viability of this Special Use Land parcel 

which is of strategic importance to the entrance of the Denham townsite. 





14.0 BUILDING 

14.1 MULTIFUNCTIONAL SPORTS/COMMUNITY CENTRE – FRANCIS STREET DENHAM 

Author 





Moved 

Seconded 

Cr Hargreaves 

Cr Ridgley 


That Council invite Tenders for the construction of a multifunctional 

Sports/Community Centre as soon as practical after the invitation of Tenders 

have been advertised by the State Government for its construction of new 

Government Offices for the Department of Environment and Conservation and 

the Department for Fisheries. 

7/0 CARRIED 

Précis 

The Shire’s architectural consultants Hodge Collard and Preston have advised that 

contract documentation for its proposed Multifunctional Sports/Community Centre will be 

completed by the end of October ready for the invitations of Tenders early November, or 

as advised by Council. 

This report reviews the development proposal and recommends a timeline that is 

considered the most appropriate to achieve the best outcome being competitive Tender 

submissions. 

Background 

During the process of schematic design, design development and community 

consultations, the Shire has worked closely with its architects and sub-consultants to 

ensure that its original potential budget of 3.5m for the construction of a 

multifunctional sports/community centre could be expected to be realistically reflected 

in tender submissions. 

However, when you invite tenders for large projects there are many variables other 

than those that are readily quantifiable that can alter significantly a predicted budget 

outcome. It is therefore considered that our best opportunity to achieve competitive 

tenders is to coincide with other potential major projects in the region and in this 

particular instance I refer to the development of the new government offices for the 

Department of Environment and Conservation and the Department for Fisheries 

expected to be ready for the invitations of tenders at the end of October 2010. An 

appropriate timeline to coincide with this development would be to invite tenders as 

soon as practical after the government. This effect would significantly increase the 

value of construction projects in the region therefore attracting larger building 

companies to tender. Another important issue will be to close tenders at the latest by 

the first week in December, or preferably even the last week in November.


Comment 

While the Shire has resolved/addressed all the issues relative to the funding 

provisions concerning the interpretation of an evacuation centre / shelter and the 

separate funding for the gymnasium it has not received (as yet) an outcome in 

relation to the land tenure. 

The Yamatji Land and Sea Council lodged an objection to the Shire’s land acquisition 

during the advertising period because the Shire had not undertaken a heritage 

survey. However, it is not considered that this will delay the process which is 

currently being addressed by the Minister for Lands. 

In the interim the Shire is liaising with the Yamatji Land and Sea Council to progress 

a Heritage agreement and Heritage Survey which will be addressed by Yamatji Land 

and Sea Council at its meeting in Denham on the 9 November 2010. 

The other issue that needs to be determined is the approximate date in which a 

decision will be made relative to the funding approval for the project. This needs to 

be identified within the tender documentation to allow potential tender’s to factor it 

into their submissions. 






Budget expectations relative to tender submissions. 


This is an important economic project for the Shark Bay community. 




15.0 WORKS


15.1 BUTCHERS TRACK FENCE LINE 

RO 105 

Author 



Declaration of Interest: Cr B Wake 

Nature of Interest: Financial Interest as owner of Hamelin Pool Station 

Cr Wake left the meeting at 11.35am. 

Cr Hanscombe left the meeting at 11.36am 

Cr Hanscombe returned to the meeting at 11.37am 

Moved 

Seconded 

Cr McLaughlin 

Cr Ridgley 


That the Works committee meet with the owners of Hamelin Pool Station at the 

Butchers track, to assess the fence line and report back to the Council at the 

November 2010 meeting of Council. 

6/0 CARRIED 

Cr Wake returned to the meeting at 11.41am 

Background 

At the September meeting of Council it was resolved that further information be 

presented from the owners. 

As previously stated; 

The Shire has received a request from Brian & Mary Wake from Hamelin Pool 

Pastoral Company regarding the fence line dividing their property and the Butchers 

Track. Mr and Mrs Wake have stated “that for over many years when the road 

has been graded dirt and sand has been pushed up against the fence and the 

fence is now is in the situation where it is no longer serving its purpose”. 

Further research revealed that the Shire Workforce has not been used for 

maintenance on the road since at least 2003, however the shire has engaged 

contractors for maintenance grading for a total of 133.5 hours. 

Contractor hours 2003/04 78 hours 

2006/07 12 hours 

2007/08 43.5 hours 

The shire has had an agreement and more recently a Memorandum of understanding 

with the Dampier Bunbury Natural Gas Pipeline (DBGP) to repair the shire roads 

back to the state of when they started their project. There have been three stages of 

the project up to date. Inspections have been carried out by representatives from 

Council and DBGP to ensure the road is kept at an acceptable standard. 

The owners advised that they are prepared to peg the new fence line, build the new 

fence and remove the old fence line.


The request is that the Shire would clear the fence line, estimated at $5,000 and 

purchase the fencing materials at a cost of $17,310 (ex GST). 

Council has not budgeted for contribution to the fence this financial year. The 

Butchers track has a maintenance budget of $7,000 and a country roads budget (all 

country roads) of $74,380. 

This year Council budgeted $74,380 for country roads. Last year Council budgeted 

$89,780. There is often unspent money spent on the country roads due to allowing 

for extra expenditure in the event of a cyclone and the damage it may cause. 

The shires Works Manager Brian Galvin has inspected the fence at areas where the 

sand has blown up to the fence and in others where the road is not adjacent to the 

Butchers track. On viewing the photos taken by the Works Manager, council will be 

better informed if an inspection is made of the fence in question. 

See correspondence below from the owners. 

These are the photos of the Hamelin south boundary fence on Butcher's track that I took on 

12 July 2010. 

5 wire fence with bottom wire now 

almost buried 

Looking west. Bank of sand approaching 1 

metre, pushed up against fence.


5 wire fence with 2 wires buried 

Fence Becoming buried 

5 wire fence with bottom wire now 

almost buried


Height of wind row almost as high as fence. 

Bottom wires of fence buried. 

Looking east. 2 wires buried 

Looking west. Width of road same 

as distance between fences 

Top of fence showing over pushed up 

bank. 

5 wire fence with bottom 2 wires buried 

Mr Peter Tiggeman 

Acting Chief Executive Officer 

Shire Shark Bay 

31/08/2010 

Dear Peter


This issue has been previously raised with you by phone. Photos of the situation have been 

sent to your office to demonstrate the extent of the problem. 

Cr D Pepworth and Cr J McLaughlin have inspected the build up of dirt and sand in and 

beside the fence. The current situation which has deteriorated rapidly with the last pipeline 

loop has now developed to the extent that the fence no longer is serving its purpose. The 

road maintenance programme has been to grade the wind row from the south side to the 

north. This means the loose soil is then blown into the fence. One wire has been lost for the 

length of the fence. Some sections have lost two or more. This situation will continue to 

deteriorate. In some areas the windrow of sand is approaching one metre. 

The best solution is to shift the fence away from the road. The road can then be maintained 

with out the station fence being impacted. This fence has been previously cut open to 

create drains and to maintain drains. This always leaves an ongoing problem with the repair. 

Hamelin has extensive experience with fencing roads .We have been involved with both the 

main roads and the Shire of Shark Bay. I.e. N/W coastal highway Hamelin Denham road 

Hamelin Road .In all these situations we have been able to negotiate a resolution. 

In this situation we propose an arrangement where the shire purchases the fence material 

and clears the new line .Hamelin would erect the new fence and remove the old one. My 

quick budget when I last spoke with you on this issue was $20,000.00 approx as the shire 

contribution. 

Hamelin is keen to progress a solution as the boundary fence is being destroyed by the road 

maintenance. A situation Hamelin has no control over 

Please call to arrange a meeting. 

Your sincerely 

Brian & Mary Wake 

Hamelin Pool Pastoral Co





Hamelin Pool Pastoral Co 

PMB 72 via GERALDTON WA 6530 Ph 08 9942 5914 Fax 08 9942 5939 

Email: hamelin@bigpond.com 

Peter Tiggerman 


Shire of Shark Bay 

Knight Tce, Denham WA 6537 

18 th October, 2010 

Dear Peter 

Our earlier correspondence of 31 st August covered most of the issues in relation to fencing 

on Butcher’s Track. I shall resend it along with a few additional comments. 

The Shire of shark Bay won the tender to create the “new’ Butcher’s Track to allow access 

for the construction of the Dampier to Perth gas pipeline. The road, when constructed was 

used mainly to transport pipes to a holding area. This new road was built on a station track 

along the Hamelin / Meadow boundary. 

A new fence was constructed on the southern windrow of the new road. The new road was 

constructed hard up against the existing Hamelin boundary fence. The new fence was 

funded as part of the road construction and erected by Gerry Drew from Coburn Station. 

This road is very busy during gas pipe line construction, the third phase only recently being 

completed. Construction and maintenance of the pipe line is ongoing. The new Butcher’s 

Track was extended to allow access to the Murchison Shire. The Murchison Shire now 

regards this as its second priority road. 

Road maintenance, upgrading and the creation of drains have led to the present situation 

where sand is graded into the fence. The photos clearly demonstrate this. When wire is 

covered by sand, it quickly rusts and becomes useless. Due to the present height of the 

fence above ground level, it is no longer able to maintain stock. As a direct result of 

maintenance of the road, the old, but serviceable fence can no longer perform this function. 

The construction of drains has also meant that the fence has had to be cut and repairs have 

not always been of an acceptable standard to maintain stock. 

Graders have difficulty in turning around properly to maintain the road. We suggest the 

relocation of the fence away from the road. The fence would require 6 plain wires, a picket 

every 20 metres with 3 spacers in between and strainers at 1450 metres. This would solve 

all problems mentioned above. Alternatively, the road reserve could be surveyed and a new 

fence constructed on this alignment. 

As lessees of Hamelin Station, we are concerned that the boundary fence should continue to 

contain our stock. It is unable to perform this in the present circumstances and we are 

unable to carry out maintenance. We are happy to discuss this matter further. 

Yours sincerely 

Brian & Mary Wake 

Hamelin Station



Nil 


Nil 


Estimate $25,000 including clearing fence line. 

2010/11 Budget for the Butchers Track, $7,000. 

2010/11 Budget for all Country Roads (excl Useless Loop Rd) , $74,380 

2009/10 Budget for all Country Roads (excl Useless Loop Rd) , $89,780 

2009/10 Actual spent for all Country Roads (excl Useless Loop Rd) , $46,505 


Nil 




16.0 TOURISM, RECREATION AND CULTURE REPORT


16.1 VISITORS CENTRE ASSOCIATION OF WESTERN AUSTRALIA ELECTION OF SHARK BAY 

MEMBER TO BOARD 

Author 

Shark Bay World Heritage Information & Visitor Centre Manager 




Moved 

Seconded 

Cr Hanscombe 

Cr Wake 


That Council congratulate Mr Phil Thomson on his election to the Visitors 

Centre Association of Western Australia’s Board of Management and endorse 

his participation at meetings. 

6/1 CARRIED 


Background 

The Visitors Centre Association of Western Australia is the principal industry body 

representing one hundred and two (102) accredited Visitor Centres and the Visitor 

Serving Industry throughout Western Australia. 

The Board’s projects include: 

• representation of more than 6000 tourism operators throughout the state 

• facilitating of the annual Visitor Servicing Conference, the GWN top Tourism 

Awards and the West Australian Golden i awards 

• facilitating strong Tourism Industry links with Tourism WA, Tourism Council, all 

five Regional Tourism Organisations, Local Government and Small Business 

Representatives. 

• facilitate Education, Training and Business Support Services for Visitor Centres 

• facilitate the EVE (Enhancing Visitor Experiences) training forums in conjunction 

with the Business Growth Centre 

• strategic marketing of the italic i 

• raising the profile of Visitor Servicing and the Tourism Industry in WA 

The Board is comprised of seven elected members (Visitor Centre Managers) as well 

as two representatives from WALGA and Tourism WA. 

At the AGM conducted on the 13 th of October 2010 Mr Phil Thomson from Shark Bay 

Visitors Centre was elected to a two year term as a Board member. 

The benefits to Shark Bay tourism of Mr Thomson’s membership on the Board will 

include: 

• access to information on the latest industry developments 

• access to the people making industry decisions at the cutting edge 

• a voice for Shark Bay a state level in the WA tourism industry 

• the opportunity to negotiate education and training courses to be conducted in 

Shark Bay.


The duties included in this role will, among other things, require attendance at twelve 

(12) Board meetings per year, four (4) of which will require travel to Perth. 

Prior to nominating for the Board election approval was given by the CEO and 

Deputy CEO. 


NIL 


NIL 


Travel $2,400.00, Accommodation $1,000.00 and wages - no additional expense 

incurred. 


NIL 





16.2 SHARK BAY WINS THE “ENVIRONMENT” CATEGORY AWARD 

Author 

Shark Bay World Heritage Information & Visitor Centre Manager 




Moved 

Seconded 

Cr McLaughlin 

Cr Ridgley 


The Council note and commend the Visitor Centre management on winning the 

2010 Top Tourism Award for the Environment category. 

7/0 CARRIED 

Background 

Object of the Awards 

The 2010 GWN Top Tourism Awards recognise the efforts made by a Visitor Centre 

within a town, city or region to attract and welcome visitors. The awards acknowledge 

the important contribution that community involvement and professionalism offers to 

the development of high quality, though not high cost tourist facilities and 

experiences. The awards are not for the biggest town, city or region which attracts the 

greatest number of visitors, but for the Visitor Centre which puts the most time and 

effort to service and present itself to visitors, relative to the size of the local 

community. It is vital that entrants of the awards demonstrate their commitment to 

working together within their town, city or region as well as with community partners 

and other relative bodies. 

The Process 

Visitor Centres are invited to submit a thirty (30) page entry document answering a 

series of questions on the following topics: 

• Commitment to Heritage, Culture and the Natural Environment 

• Visitor Servicing: 

• Customer Service 

• Professional Development and Involvement within the Tourism Industry of Staff 

and Volunteers 

• Website and Online Media Development 

• Special Events 

• Community Relations 

• Business Planning and Marketing. 

The Awards


Each year the one entrant is named top tourism destination and a winner is chosen in 

each of the question categories. In 2009 Shark Bay was the winner in the “Heritage” 

category. 

Comment 


Nil 



Nil 


Nil 





16.3 RELOCATION OF COMMUNITY GYMNASIUM 

Author 





Cr Hargreaves left the meeting at 11.48am 

Moved 

Seconded 

Cr Hanscombe 

Cr Pepworth 


That the Council resolves to; 

1. Consider the rescission of Council Resolution 17.5 from the ordinary 

Council Meeting of the 31 March 2010 in accordance with Government 

(Administration) Regulations 1996 clause (10). 

6/0 CARRIED 

Moved 

Seconded 

Cr Ridgley 

Cr Hanscombe 

Cr Hargreaves returned to the meeting at 11.50 


2. Rescind Resolution 17.5 from the ordinary Council Meeting of the 31 March 

2010. 

7/0 CARRIED 

Moved 

Seconded 

Cr Hanscombe 

Cr Ridgley 


3. That the galvanized iron shed on Lot 320 Knight Terrace Denham be 

relocated to the Denham refuse centre and a concrete floor and fixtures be 

installed for the future utilization as a tip shop. 

4. that a new shed be purchased and erected at the shire depot including a 

concrete floor 3 phase power and water connection and the community 

gymnasium be relocated to the this site until the completion of the Multi 

purpose community centre. 

Background 

7/0 CARRIED 

At the Ordinary Council meeting held on 31 March 2010 Resolution 17.5 states to; 

That the shed currently located near the gymnasium be re-located to the rear 

of the depot. That power, water and a concrete floor area are installed and the 

shed be used for the temporary gymnasium.


The following background was presented to the Council 

The Council has agreed to sell the allotment of land in which the gymnasium is 

situated. A condition of the contract was the allotment was to be vacant which 

includes the removal of the gymnasium and the shed attached to it. The proposed 

Multi Sport and Recreational complex includes the gymnasium. If the shire is 

successful with their grant application the complex should be completed by July 

2011. This would mean that the gymnasium would be homeless for about 12 months 

After inspecting sheds that are available in Denham for temporary accommodation, 

there does not seem to be a suitable property available. 

The shed attached to the current gymnasium is about 15 metres by 8 metres and is a 

suitable size for a temporary gymnasium. It is suggested to relocate the shed from its 

current site to the back of the depot. A temporary access could be made from the 

recreation ground to the shed also restricting access to the rest of the depot. The 

shed would have power, water and a concrete floor the cost of this is estimated at 

$20,000. There would be no need to install toilets as the oval toilets are nearby. The 

current gym has no toilets but have access to the town hall toilets. The cost of renting 

a shed for twelve months would be about $10,000. 

The end result is that the depot would have another shed for their equipment at a nett 

cost of $10,000. There will be a small period 2 to 3 weeks where the gymnasium 

would be closed while the shift occurs. 

Comment 

A further inspection of the shed to be moved showed that the shed is not in as good 

an order as previously thought. A local builder has inspected the shed and he 

believes that there is still some life in it. The shire is establishing facilities at the 

refuse centre and a shed to keep machinery and equipment out of the weather would 

be advantageous. The shed could also be utilized in the future as a tip shop. 

It is now proposed that the shed to be moved instead of to the depot but to the refuse 

centre. 

It is further recommended that in place of the shed to be located to the depot as a 

temporary Gymnasium that a new shed be erected at the depot. This would still be 

used for a temporary Gymnasium until the multi purpose community centre is built. 

The shire has budgeted $70,000 for the removal and construction of shed for the 

temporary Gymnasium. 

Estimated costs 

Removal and erection of refuse centre shed 5,000 

Concrete and laying concrete at refuse centre shed 8,000 

Removal of Gymnasium (previously Butchers Shop) 10,000 

New shed for depot and temporary Gymnasium 

Purchase of new shed 27,000 

Erection of Shed (Shire Staff) 3,000 

Concrete and laying concrete at refuse centre shed 7,000 

Power (3 phase) and water to new depot shed 8,000 

Incidentals 2,000 

Total estimated costs 70,000



Revoking or changing decisions made at council or committee meetings — s. 

5.25(1)(e) 

(1) If a decision has been made at a council or a committee meeting then any motion to 

revoke or change the decision must be supported — 

(a) 

(b) 

in the case where an attempt to revoke or change the decision had been made 

within the previous 3 months but had failed, by an absolute majority; or 

in any other case, by at least 1 / 3 of the number of offices (whether vacant or 

not) of members of the council or committee, 

inclusive of the mover. 

(1a) 

Notice of a motion to revoke or change a decision referred to in subregulation (1) is 

to be signed by members of the council or committee numbering at least 1 / 3 of the 

number of offices (whether vacant or not) of members of the council or committee, 

inclusive of the mover. 

(2) If a decision has been made at a council or a committee meeting then any decision 

to revoke or change the first-mentioned decision must be made — 

(a) in the case where the decision to be revoked or changed was required to be 

made by an absolute majority or by a special majority, by that kind of 

majority; or 

(b) in any other case, by an absolute majority. 

(3) This regulation does not apply to the change of a decision unless the effect of the 

change would be that the decision would be revoked or would become substantially 

different. 


Nil 


The 2010/11 budget has an allocation of $70,000 which will be sufficient for the 

proposed relocation of the old shed and erection of the new shed. 


Nil 





16.4 CSRFF APPLICATION – MULTI-PURPOSE COMMUNITY/SPORTS CENTRE 

Author 

Community Development Officer 




Moved 

Seconded 

Cr Hargreaves 

Cr McLaughlin 


That Council support the Department of Sport and Recreation CSRFF 

application for the amount of $400,000, being part funding towards the Multi- 

Purpose Community/Sports Centre. 

7/0 CARRIED 

Background 

Council has endorsed and resolved to progress with the construction of the 

Community Recreation Centre with the assistance of the Royalty for Regions funding 

of $3.75 million. With the necessary relocation of the community gym, the Community 

Sporting and Recreation Facilities Fund (CSRFF) application of $400,000 will assist 

with providing additional facilities within the Centre and therefore providing a greater 

level of community health and fitness services. 

As part of the CSRFF application, Council is required to provide evidence of its 

support and to grade the CSRFF applications and projects in order of priority. The 

Shire of Shark Bay has not received any other CSRFF applications. 

Comment 

Nil 


Nil 


Nil 


While the overall concept of the project will be funded by Royalties for Regions, 

Council may be required to contribute further funds to enhance and expand on the 

facility should the CSRFF application be unsuccessful. 


The Gascoyne Development Commission Strategic Plan 2010/2020 (Outcome 17: 

Enhanced Quality of Regional Lifestyles) The Shire of Shark Bay Plan for the Future 

2009/2014. 





17.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 

Nil 

18.0 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION 

Moved 

Seconded 

Cr Hargreaves 

Cr Ridgley 


That Council accept the tabling of the late item 18.1 and 18.2. 

7/0 CARRIED 

18.1 DEVELOPMENT APPLICATION 16/2010 COMMUNICATIONS TOWER LOT 236 VLAMINGH 

CRESCENT, DENHAM 

Author 



Declaration of Interest: Cr Pepworth 

Nature of Interest: Impartiality interest as an employee of Shark Bay Resources 



Environment and Conservation 

Moved 

Seconded 

Cr Ridgley 

Cr Hargreaves 


That the proponent Mr J Buck of 374 Huntress Road Woodlands be advised 

that Council is prepared to grant conditional approval for Development 

Application 16/2010 subject to the following conditions; 

1. To be used for the purpose of Telecommunications Tower. 

2. To be developed in accordance with the endorsed plan but upon and 

subject to the following condition – 

3. Compliance in all respects with the Building Regulations 1989 (as 

amended). Two sets of working drawings and specifications are required to 

be submitted with the building application. 

4. The layout of the site and the size of the proposed buildings and works 

shown on the endorsed plan shall not be altered for any reason without the 

consent of the Shire’s Planning Officer. 

5. The consent of Council being sought and obtained prior to any change of 

use of the premises. 

6. The use hereby permitted shall comply with the definition of 

Telecommunication infrastructure as contained in the Shire of Shark Bay’s 

Town Planning Scheme No. 3.


Précis 

This approval is valid for 2 years from the date of approval. All conditions 

of approval are required to be met within this time period. 

Note – Failure to complete conditions of approval or commencement of 

development within the 2 year approval period will result in the approval 

becoming invalid and a new application will be required to be lodged. 

7/0 CARRIED 

Mr J Buck, of 374 Huntress Road Woodlands has submitted development application 

16/2010 for approval to construct a communications tower on Lot 236 Vlamingh 

Crescent Denham. The lot is currently leased to the Department of Environment and 

Conservation and the Department for Fisheries. 

This report reviews the application and recommends conditional approval. 

Background 

The proponent wishes to install a twenty metre (20m) communications tower to 

provide his current lessees and Shark Bay Resources collectively with improved 

telecommunications availability. 

The manager of Shark Bay Resources has provided the following information in 

support of the application; 

A little history around why we need to apply for this approval is basically we have 

exhausted all know options to utilise any existing towers in the Denham area. We 

initially approached the Shire re an installation in or around the Shire office buildings 

understandably with no success due to tower height restrictions along the main town 

area. 

Secondly we did approach the Denham police again with no result due to concerns 

that their own systems may be compromised in some way. Again due to the 

importance of the police requirements totally understandable. 

Thirdly we investigated access to what we call communications hill where the large 

Telstra tower is located only to find out that the Shire did not own this land as was 

first though and gave up on any federal access approval. 

Finally we became aware that the Department of Environment and Conservation 

were in need of a tower to improve their radio coverage to Dirk Hartog and 

surrounding area and really did not have the funds available. Hence our desire to 

now install a tower in the yard leased by the Department of Environment and 

Conservation and the Department for Fisheries. 

The purpose of the installation from Shark Bay Resources point of view is to Upgrade 

our system to meet the additional requirements required to improve our business 

grade internet into site and run system applications between our Perth office and 

site. We did try to achieve this through a next G option however the speed of the 

next G option renders the system useless. 

A dedicated tower is therefore required in Denham to achieve our requirements and 

we felt we could therefore achieve the needs of the Department of Environment and 

Conservation, Shark Bay Resources and the Department for Fisheries by installing a 

tower accessible by all parties in the location indicated.


We do hope the information provided and the application is successful as the 

business improvement need by all concerned is paramount to the future needs of our 

businesses. 

Additionally if we could have the application lodged as a late agenda item for 

approval at the October Shire meeting it would be greatly appreciated. 

Under the provisions of the Shire of Shark Bay Town Planning Scheme No. 3 

Telecommunication infrastructure in a Light Industrial area is a “D” use which means 

that the use is not permitted unless the Local Government has exercised its 

discretion by granting planning approval. 

The Shire of Shark Bay Policy Manual at division 5 re: Planning Policy 5.6 in relation 

to communication towers states; 

(1) That Council’s Policy is of prudent avoidance with regards to the siting of any 

future communications towers with a 300 metre buffer zone being required from 

any boundary or road. 

(2) That Council not permit communication towers to be erected in industrial or 

residential areas. 

(3) That Council’s preferred location for siting of any future communication towers is 

the land east of the current Telstra site off Monkey Mia Road. 

Comment 

While Council need to make reference to its policies when considering development 

applications it also needs to regularly update its policies to ensure they reflect an 

achievable or practical outcome. 

In this particular situation it has been difficult to achieve a suitable outcome relative 

to the siting of communication infrastructure. The design of the proposed 

communication tower and its location within the industrial area will have little or no 

impact on surrounding properties. 

A copy of the plans will be tabled at the meeting for Council’s approval. 


The Shire of Shark Bay town Planning Scheme No. 3. 




Significant financial advantages will be achieved relative to the operations of local 

industries in the region. 


The net benefit to the operations of industries in the region is of significant strategic 

importance for long term sustainability. 



Date of Report 27 October 2010


18.2 PURCHASE NEW WORKS MANAGER’S VEHICLE 

PL101 

Author 

Works Manager 


Declaration of Interest: Mr B Galvin 

Nature of Interest: Impartiality Interest as an employee of the Shire of Shark Bay 

Moved 

Seconded 

Cr Hargreaves 

Cr Pepworth 


1. The Price of $46,456.64 inc GST + lic submitted by Midwest Autos for the 

supply of a Ford Ranger XLT 4x4 Crew Cab ute in accordance with Council 

specifications be accepted. 

2. The amount of $31,000.00 submitted by Midwest Autos for the purchase 

(trade-in) of the Nissan Narvra STX 4x4, registration 1CZT362, be accepted. 

Background 

7/0 CARRIED 

As the decision was made in the March Council meeting, that the change over period 

for the Works Managers vehicle be changed from 40,000 Km to 60,000 Km, and per 

the Shire of Shark Bay replacement policy, the Work Managers Nissan Navara Dual 

Cab Ute is now due for replacement. 

Comment 

Quotations were called for a replacement Dual Cab Ute with the following 

Specifications; 

4x4 Dual cab Ute 

Steel Bulbar with 2 aerial lugs, Airbag compatible 

Tow pack with 7 pin plug 

Long range fuel tank 

Rear body liner 

Rear canopy with roof vent Cloth seat covers 

Side steps 

The following Quotes were received. Cost Trade 

Changeover 

Midwest Autos Patrol Wagon DX Auto 4x4 $55,483.15 $31,000.00 

$24,483.15 

Midwest Autos Navara STX Auto 4x4 $51,439.74 $31,000.00 

$20,439.73 

Midwest Autos Ranger XLT Auto 4x4 $46,456.64 $31,000.00 

$15,456.65


Rockingham Holden Colorado LT-R Auto 4x4 $48,447.30 $31,000.00 

$17,447.30 

Youngmotors Colorado LT-R Auto 4x4 $49,009.30 $31,000.00 

$18,009.30 

Grealdton Toyota Hilux SR Auto 4x4 $50,452.20 $28,000.00 

$20,452.20 


Nil 


Nil 


The Change over price for the Ranger Crew Cab XLT 4x4 will be $15,456.65 inc 

GST and Lic and is within the 2009/10 Budget. 



Date of Report 27 October 2010 

18.3 RESIDENT MEDICAL PRACTITIONER FOR SHARK BAY 

Moved 

Seconded 

Cr Hargreaves 

Cr Ridgley 


To accept the consideration of the item on a resident practitioner for Shark 

Bay. 

7/0 CARRIED 

Moved Cr Hargreaves 

Seconded Cr McLaughlin 

Councillor Motion 

This Council invite Dr Howe and his wife to the November Council meeting to 

address the Council and answer questions on the subject of a resident Medical 

Practitioner for Shark Bay. 

Moved 

Seconded: 

Cr Wake 

Cr Cowell 

Amendment to Motion 


That Council acknowledge that processes are currently under investigation for 

the provision of a medical practitioner in the Shire of Shark Bay and consider 

invitations to medical practitioners at a later stage. 

6/1 CARRIED 

Cr Hargreaves is recorded as voting against the motion.


Moved 

Seconded 

Cr Wake 

Cr Hanscombe 

For the amended motion to be the substantive motion 


That Council acknowledge that processes are currently under investigation for 

the provision of a medical practitioner in the Shire of Shark Bay and endeavour 

to invite medical practitioners to address the council by the end of June 2011. 


6/1 CARRIED 

Address by Yadgalah Aboriginal Corporation. 

Ms Helen McNair addressed Council and Mrs Ada Fossa presented the Aboriginal Flag to 

the President C Cowell and gave a short speech emphasising the gesture as a symbol of 

working together in unity. 

The President’s response was: 

Thank you Ada, I accept this flag on behalf of the Council of the Shire of Shark Bay. 

This flag is an important symbol of the partnership between the Malgana people and other 

members of our Shark Bay community and will be flown outside of the Shark Bay World 

Heritage Discovery and Visitor Centre in recognition of the contribution that the Malgana 

people have made to the diverse culture of Shark Bay. 

A Memorandum of Understanding has previously been agreed to between Yadgalah and the 

Shire and I’d like to read some extracts from it. 

The Shire of Shark Bay and its people acknowledge the right of local Aboriginal people to 

live according to traditional values and customs subject to the law of the land and will 

respect Aboriginal places of cultural significance and acknowledge the retention of a sense 

of identity and unique culture. 

The Shire of Shark Bay community and the Aboriginal people of Shark Bay are committed to 

work together to establish an accord which will promote a greater understanding throughout 

the community of Aboriginal and non Aboriginal peoples history and culture. 

The Shire of Shark Bay, the people of Shark Bay and the Aboriginal community accepts their 

responsibilities to work together to develop an awareness of our shared history and culture 

and to build a partnership; based upon mutual respect, understanding, cooperation and 

trust. 

On behalf of the Shire and the community of Shark Bay I look forward to continuing and 

further enhancing our partnership into the future. 

Councillor’s Cowell, Ridgley, McLaughlin, Pepworth, Hanscombe, Wake, Council Staff and 

members of the gallery left the council meeting at 12.35pm. 

Cr Hargreaves left the meeting at 12.37pm. 

The Council reconvened at 1.24pm. 

18.4 COUNCIL BUSINESS 

Moved 

Seconded 

Cr Hargreaves 

Cr McLaughlin 

Councillor Motion


That Council accept the following motion for discussion. 

2/5 LOST 

Motion 

1. Any Council business must be discussed with all Councillors at a Council 

meeting. 

2. In the event of the president discussing council business with the CEO then all 

councillors to be advised of the basic nature of that business by email. 

Motion lost and was not accepted for discussion. 

18.5 DEPARTMENT OF ENVIRONMENT AND CONSERVATION 



Environment and Conservation 

Moved 

Seconded 

Cr Hargreaves 

Cr McLaughlin 

Councillor Motion 


2/5 LOST 

Motion: 

1. That this Council ask DEC to submit a clear cut easy to understand map of the 

Shire of Shark Bay showing exactly what land and sea is in any way under theirs 

or any other Government Department jurisdiction. 

2. On an adjoining single sheet of a4 paper in brief and easy to understand 

language the exact implications of the legalities involved with each designated 

area. 

3. That this Council, as the elected representatives of the Shire of Shark Bay 

determine there will be no further decisions made by DEC or any other 

Government Department on the use of Crown land in this Shire without first 

seeking the approval of this Council who in turn will consult with the community 

by public forum before any decision is made. 

Motion lost and was not accepted for discussion. 

18.6 FLYING OF THE ABORIGINAL FLAG 

Moved 

Seconded 

Cr Cowell 

Cr Ridgley 

Council Resolution




6/1 CARRIED 

Moved 

Seconded 

Cr Pepworth 

Cr Hanscombe 


The Aboriginal flag be flown at the Shark Bay World Heritage Discovery and 

Visitor Centre in recognition of the contribution that the Malgana people have 

made to the diverse culture of Shark Bay. 

6/1 CARRIED 

Cr Hargreaves is recorded as voting against the motion 

19.0 MATTERS BEHIND CLOSED DOORS 

Nil 

20.0 DATE AND TIME OF NEXT MEETING 

The next Council meeting will be held on the 24 November 2010 commencing at 

9.00am in Council Chamber. 

21.0 CLOSURE OF MEETING 

The President closed the meeting at 2.02pm.

Minutes 27-10-10 - Shire of Shark Bay

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