Governing for Results 13 - Washington State Digital Archives
Governing for Results 13 - Washington State Digital Archives
Governing for Results 13 - Washington State Digital Archives
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
Department of Printing;<br />
Office of the Attorney General<br />
Facilities Management<br />
The Office of the Attorney General (ATG) was concerned about the cost and<br />
efficiency of their current document management workflow. They asked the<br />
Department of Printing (PRT) to analyze, design, and suggest new processes to<br />
help maximize copier and document flow productivity. PRT provided ATG a<br />
document flow analysis, which investigated and evaluated the use of copiers,<br />
workflows, and contracts with outside vendors. PRT identified the most costefficient<br />
copier contracts <strong>for</strong> ATG. PRT will save ATG an estimated $190,000<br />
over the next two years by renegotiating 25 current analog copier contracts,<br />
purchasing 19 previously leased analog copiers, and upgrading 6 copiers from<br />
analog to digital. PRT will also save ATG approximately 250 FTE hours per year<br />
by requiring copier vendors to consolidate billing from multiple invoices to a<br />
single invoice per month.<br />
<strong>Results</strong><br />
★ Saves ATG an estimated $190,000 over next two years.<br />
★ Saves ATG approximately 250 FTE hours processing vendor invoices.<br />
★ Educated ATG in productivity enhancement.<br />
★ Ensured routine equipment servicing.<br />
Team Name: Facilities Management<br />
Team Members: PRT: John Young: ATG: Fred Olsen, Kim McLain, Jim<br />
Martin, Sally Whisman<br />
CONTACT: John Young, (360) 570-5078<br />
22