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Governing for Results 13 - Washington State Digital Archives

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Department of Printing;<br />

Office of the Attorney General<br />

Facilities Management<br />

The Office of the Attorney General (ATG) was concerned about the cost and<br />

efficiency of their current document management workflow. They asked the<br />

Department of Printing (PRT) to analyze, design, and suggest new processes to<br />

help maximize copier and document flow productivity. PRT provided ATG a<br />

document flow analysis, which investigated and evaluated the use of copiers,<br />

workflows, and contracts with outside vendors. PRT identified the most costefficient<br />

copier contracts <strong>for</strong> ATG. PRT will save ATG an estimated $190,000<br />

over the next two years by renegotiating 25 current analog copier contracts,<br />

purchasing 19 previously leased analog copiers, and upgrading 6 copiers from<br />

analog to digital. PRT will also save ATG approximately 250 FTE hours per year<br />

by requiring copier vendors to consolidate billing from multiple invoices to a<br />

single invoice per month.<br />

<strong>Results</strong><br />

★ Saves ATG an estimated $190,000 over next two years.<br />

★ Saves ATG approximately 250 FTE hours processing vendor invoices.<br />

★ Educated ATG in productivity enhancement.<br />

★ Ensured routine equipment servicing.<br />

Team Name: Facilities Management<br />

Team Members: PRT: John Young: ATG: Fred Olsen, Kim McLain, Jim<br />

Martin, Sally Whisman<br />

CONTACT: John Young, (360) 570-5078<br />

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